5/10/1983 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S.W.
Roanoke, Virginia 24015
May 10, 1983
The Board of Supervisors of Roanoke County, Virginia, met this day in
open session at the Roanoke County Administration Center, Roanoke, Virginia, this
being the second Tuesday and the first regular meeting of the month of May, 1983.
IN RE:
CALL TO ORDER
Chairman May W. Johnson called the meeting to order at 3:05 p.m. The
roll call was taken:
MEMBERS PRESENT: Chairman May W. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Athena E. Burton and Robert E. Myers
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MEMBERS ABSENT: Supervisor Gary J. Minter
IN RE:
EXECUTIVE SESSION
Vice Chairman Harry C. Nickens moved to go into Executive Session
pursuant to the Code of Virginia, Section 2.1-344(a), (1), (2), and (6) to discuss
personnel, real estate, and legal matters. The motion carried by a unanimous voice
vote. Supervisor Minter arrived at 3:10 p.m. during Executive Session.
IN RE: OPEN SESSION
Supervisor Minter moved to return to open session at 5:30 p.m., and the
motion carried by a unanimous voice vote.
IN RE:
RECESS
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Supervisor Nickens moved for a recess, and the motion carried by a
unanimous voice vote at 5:31 p.m.
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IN RE:
CALL TO ORDER - REGULAR SESSION
Vice Chairman Harry C. Nickens called the meeting to order at 7:04 p.m.
The roll call was taken:
Gary J. Minter, Robert E. Myers
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MEMBERS PRESENT: Vice Chairman Harry C. Nickens, Supervisors Athena E. Burton,
MEMBERS ABSENT: Chairman May W. Johnson
IN RE:
OPENING CEREMONIES
Superintendent of the Department of Fiscal Management, John Chambliss,
offered the invocation. The pledge of Allegiance was recited by all present.
IN RE:
CONSENT AGENDA
Vice Chairman Nickens requested that Item 6 of the Consent Agenda,
correspondence relating to the contract with Appalachian Power Company for new
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rates for street lighting, be removed for separate consideration. On motion by
Supervisor Minter, the following resolution was adopted deleting Item 6:
RESOLUTION NO. 83-81 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVffiORS AGENDA FOR THffi DATE DE~GNATED AS
ITEM B - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain section of the agenda of the Board of Supervisors of
Roanoke County for May 10, 1983, designated as Item B - Consent Agenda be, and
hereby is, approved and concurred in as to each item separately set forth in said
section designated as Items 1 through 6, inclusive, as follows:
1. Approval of Board Minutes for April 12, 15, 19, 22 and 25
2.
Raffle Permit - North Cross School - Fee Paid
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3.
Raffle Permit - Valley Junior Woman's Club - Fee Paid
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4. Bid Report and Resolution - Breathing Apparatus - Fire Department
5. Bid Report and Resolution - Cash Management Program - Treasurer
6.
Correspondence regarding Contract and Resolution with Appalachian Power
Company for Street Lights
2.
That the Clerk to the Board is hereby authorized and directed where
required by law, to set forth upon any of said items the separate vote tabulation
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for any such item pursuant to this resolution.
Adopted by the following roll call vote:
A YES: Supervisors Myers, Minter, Burton and Nickens
NA YS: None
ABSENT: Supervisor Johnson
RESOLUTION NO. 83-81.a ACCEPTING A CERTAIN BID
MADE TO THE COUNTY OF ROANOKE FOR THE PURCHASE
OF TWENTY SELF-CONTAINED BREATHING APPARATUS FOR
USE BY FIRE AND EMERGENCY SERVICES
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain bid of Panama Fire and Equipment Company in the
amount of $15,216.40, being the lowest and best bid received for the purchase of
fourteen (14) self-contained breathing apparatus complete with carrying cases and
six (6) apparatus without cases for use by Fire and Emergency Services, upon all
and singular the terms and conditions of the invitation to bid, the specifications of
the County of Roanoke, the bidder's proposals, and the provisions of this resolution,
be, and the same hereby is, ACCEPTED; and
2. That the County Administrator is hereby authorized and directed to enter
into a contract upon a form approved by the County Attorney for this purchase; and
3. That all other bids for this purchase are hereby rejected and the County
Clerk is directed to so notify such bidders and express the County's appreciation
for the submission of their bids.
Adopted by the following roll call vote:
A YES: Supervisors Myers, Minter, Burton and Nickens
NAYS: None
ABSENT: Supervisor Johnson
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RESOLUTION NO. 83-81.b AWARDING A CONTRACT FOR
CASH MANAGEMENT SERVICES FOR ROANOKE COUNTY
FOR A TWELVE MONTH PERIOD BEGINNING OCTOBER 1,
1983
into a contract with Bank of Virginia for cash management services for Roanoke
County for a twelve month period beginning October 1, 1983, at a cost not to
exceed $1,197.50 per month; and
2. That the County Administrator is hereby authorized and directed to
execute said contract on behalf of Roanoke County upon a form approved by the
County Attorney.
Adopted by the following roll call vote:
A YES: Supervisors Myers, Minter, Burton and Nickens
NAYS: None
ABSENT: Supervisor Johnson
After discussion which indicated that the rates have already been set by
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Appalachian Power Company, Supervisor Myers moved for the following prepared
resolution:
RESOLUTION NO. 83-81.c AUTHORIZING AN AMENDMENT
TO A CERTAIN AGREEMENT ENTERED INTO BY AND
BETWEEN THE COUNTY OF ROANOKE AND APPALACHIAN
POWER COMPANY ON JANUARY 2, 1977
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain agreement heretofore entered into on January 2, 1977
by and between the County of Roanoke and Appalachian Power Company being
subject to amendment in relation to rates to be charged for certain services to be
provided in Roanoke County pursuant to said agreement as set forth therein, having
charged not to exceed an increase of 14.1%, and same having been considered, such
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been requested by Appalachian Power Company to be adjusted as to rates to be
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adjustment in rates is hereby approved from and after March 1, 1983, the same to
remain in full force and effect until further adjusted as provided in said agreement; and
2. That an amendment to said agreement is hereby authorized and directed
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to be executed on behalf of the County of Roanoke by the County Administrator,
the same to be upon form approved by the County Attorney.
Adopted by the following roll call vote:
A YES: Supervisors Myers, Minter and Nickens
NA YS: None
ABSENT: Supervisor Johnson
ABSTAIN: Supervisor Burton
IN RE:
PUBLIC HEARINGS
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PETITION OF C. M. HUDDLESTON FOR A SPECIAL
EXCEPTION TO PLACE A MOBILE HOME TO BE OCCUPIED
BY HIS DAUGHTER, PATTY B. COOKE, AND LOCATED ON
A 1.38 ACRE TRACT LOCATED OFF STATE ROUTE 678 IN
THE CAVE SPRING MAGISTERIAL DISTRICT
APPROVED
Mrs. Huddleston was present. There being no opposition, the petition
was granted on motion of Supervisor Myers and the following roll call vote:
AYES: Supervisors Myers, Minter, Burton and Nickens
NAYS: None
ABSENT: Supervisor Johnson
PETITION OF L. D. MCCRAY FOR A SPECIAL EXCEPTION
TO PLACE A MOIDLE HOME TO BE OCCUMED BY Hffi
DAUGHTER-IN-LAW, LOIS RICHARDS HUNT AND LOCATED
ON A 170 ACRE TRACT OFF STATE ROUTE 752 IN THE
WINDSOR HILLS MAGISTERIAL DISTRICT.
APPROVED
There being no one present for or against the petition, Supervisor Burton
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moved for approval. The motion carried by the following roll call vote:
A YES: Supervisors Myers, Minter, Burton and Nickens
NA YS: None
ABSENT: Supervisor Johnson
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PETITION OF THE SUPERINTENDENT OF THE DEPARTMENT
OF DEVELOPMENT TO AMEND CHAPTER 20.1 OF THE
ROANOKE COUNTY CODE TO INSERT A NEW DEFINITION
AND A NEW ARTICLE PERTAINING TO CROSS CONNECTIONS.
APPROVED
Superintendent of the Department of Public Facilities, John Hubbard,
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explained that this ordinance amends the County Code to include the cross connection
and control program that is required by the State Water Code. Supervisor Burton
moved for adoption of the following prepared ordinance:
ORDINANCE NO. 83-82 AMENDING CHAPTER 20.1 OF THE
ROANOKE COUNTY CODE TO INSERT A NEW DEFINITION
AND NEW ARTICLE PERTAINING TO CROSS CONNECTIONS
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Chapter 20.1. Water of the Roanoke County Code be amended by
the adoption of a new article pertaining to cross connections to read and provide
as follows:
ARTICLE IV.
CROSS CONNECTIONS
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Section 20.1-34.
Defini tions.
For the purpose of this Article, the following words, phrases and definitions
shall supplement the list of words, phrases and definitions in Article I, Section 20-
1, and if any definition appears in both sections, the definition in this section shall
prevail in this Article.
Air Gap. The unobstructed vertical distance through the free atmosphere between
the lowest opening from any pipe or faucet supplying pure water to a tank, plumbing
fixture, or other device and the rim of the receptacle.
Auxiliary Water System. Any water system on or available to the premises other
than the waterworks. These auxiliary waters may include water from another county's
waterworks; or water from a source such as wells, lakes, or streams; or process
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fluids; or used water. They may be polluted or contaminated or objectionable, or
constitute a water source or system over which the County does not have control.
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Backflow. The flow of contaminants, pollutants, process fluids, used water, untreated
waters, chemicals, gases, non-potable waters into any part of a waterworks.
Backflow Prevention Devise. Any approved device, method, or type of construction
intended to prevent backflow into a waterworks.
Consumer. The owner or person in control of any premises supplied by or in any
manner connected to a waterworks.
Contamination.
Any introduction into pure water of micro-organisms, wastes,
wastewater, undesirable chemicals, or gases.
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Cross-Connection. Any connection or structural arrangement, direct or indirect, to
the waterworks whereby backflow can occur.
Degree of Hazard. This is a term derived from an evaluation of the potential risk
to health and the adverse effect upon the waterworks.
Double Gate-Double Check Valve Assembly. An approved assembly composed of two
single, independently acting check valves including tightly closing shut-off valves
located at each end of the assembly and petcocks and test gauges for testing the
water-tightness of each check valve.
Health Hazard. Any condition, device, or practice in a waterworks or its operation
that creates, or may create, a danger to the health and well-being of the water
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consumer.
Pollution. The presence of any foreign substance (chemical, physical, radiological,
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or biological) in water that tends to degrade its quality so as to constitute an
unnecessary risk or impair the usefulness of the water.
Process Fluids. Any fluid or solution which may be chemically, biologically, or
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otherwise contaminated or polluted which would constitute a health, pollutional, or
system hazard if introduced into the water works. This includes, but not limited to:
1. polluted or contaminated waters,
2. process waters,
3. used waters originating from the waterworks which may have deteriorated
in sanitary quality,
4. cooling waters,
5. contaminated natural waters taken from wells, lakes, streams, or irrigation
systems,
6. chemicals in solution or suspension, and
7. oils, gases, acids, alkalis, and other liquid and gaseous fluids used in
industrial or other processes, or for fire fighting purposes.
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Pure or Potable Water.
Water fit for human consumption and use which is
sanitary and normally free of minerals, organic substances, and toxic agents in excess
of reasonable amounts for domestic usage in the area served and normally adequate
in supply for the minimum health requirement of the persons served.
Reduced Pressure Principle Backflow Prevention Device. A device containing a
minimum of two independently acting check valves together with an automatically
operated pressure differential relief valve located between the two check valves.
During normal flow and at the cessation of normal flow, the pressure between these
two checks shall be less than the supply pressure. In case of leakage of either
check valve, the differential relief valve, by discharging to the atmosphere, shall
operate to maintain the pressure between the check valves at less than the supply
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pressure. The unit must include tightly closing shut-off valves located at each end
of the device, and each device shall be fitted with properly located test cocks.
These devices must be of the approved type.
Service Connection. The terminal end of a service line from the waterworks.
If a meter is installed at the end of the service, then the service connection means
the down-stream end of the meter.
System Hazard. A condition posing any actual, or threat of, damage to the
physical properties of the waterworks or a consumer's water system.
Waterworks. All structures and appliances used in connection with the
collection, storage, purification and treatment of water for drinking or domestic use
and the distribution thereof to the public or residential consumers as set forth in
Title 62.1, Chapter 4, Section 62.1-45a, 1950 Code of Virginia, as amended.
Section 20.1-35. General.
No applicant or customer shall install or maintain a water service connection
to any premises where cross-connections are abated or controlled by the County,
nor shall the applicant or customer install or maintain any connection whereby water
from an auxiliary water system may enter a waterworks or customer's water system
unless the auxiliary water system and the method of connection and use of such
system shall have been approved by the County.
Section 20.1-36. Cross-connections - Correction thereof.
The County, to protect the public water system from contamination or pollution
due to back flow or back-siphonage through the water service connection, if in the
judgment of the County, a cross-connection does or may exist, shall have the right
to require the necessary control devices to be installed by the applicant or customer
at his expense, to insure the protection of the County system. The County shall
also designate at least one agent to act as the Cross-connection Inspection who will
review, approve, inspect, and reinspect cross-connection control installations. The
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County shall keep on record a result of all tests, inspections, and reinspections of
all devices controlling cross-connections.
The customer shall install all necessary devices required by the County and
shall maintain these devices in good working condition, and shall make the premises
open for inspections by the County and shall furnish all necessary information required
to make proper inspections.
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Section 20.1-36. Applications for water service.
All applicants for water service to developments other than single-family
residential shall include with the application the necessary building and plumbing
plans showing all information required by the County for the review and approval
process.
Section 20.1-38.
protections.
Properties requiring cross-connection protection and types of
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Generally, all properties connected to the County water system shall have
approved cross-connection or backflow prevention devices installed on each water
service line where, in the judgment of the County, a health, pollutional, or system
hazard may exist to the waterworks. The County shall designate the type of
protection and device required for each service depending on the degree of hazard
which exists or may exist. The degree of hazard shall be determined by the County
upon review of the application and shall inform the applicant as to what devices
are required. In some cases, the County may have to inspect the existing or proposed
plumbing system when completed to determine the exact device required.
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Generally, properties meeting the following descriptions shall have the associated
control devices:
A. Premises having an auxiliary water system, unless such auxiliary system is
accepted as an additional source by the County and the source is approved by the
State Health Department, shall have "a safe air gap" which shall be at least two
times the inside diameter of the water inlet pipe, but shall not be less than one inch.
B. Premises on which any substance is handled in such a manner as to create an
actual or potential hazard to a waterworks (this shall include premises having sources
or systems containing process fluids or water originating from a waterworks which
are no longer under the control of the County), shall have an air gap or an approved
reduced pressure principle backflow preventer.
C. Premises having internal cross-connections that, in the judgment of the County,
or the State Health Department, may not be easily correctable or intricate plumbing
arrangements which make it impracticable to determine whether or not cross-
connections exist, shall have adequate protection devices to properly protect against
a potential cross-connection and the degree of hazard determined by the County.
D. Premises where, because of security requirements or other prohibitions or
restrictions, it is impossible or impractical to make a complete cross-connection
survey, shall have adequate protection devices to properly protect against a potential
cross-connection and the degree of hazard determined by the County.
E. Premises having a repeated history of cross-connections being established or
re-established, shall have adequate protection devices to properly protect against
the degree of hazard determined by the County.
F. Premises having fire protection systems utilizing combinations of sprinklers,
fire loops, storage tanks, pumps, anti-freeze protection, or auxiliary water, shall
have an approved air gap.
G. Systems having direct connections from waterworks with no pumps or storage
facilities, no connections to other water supplies, no anti-freeze or other chemicals
added to the fire system, and all sprinkler heads discharging to the atmosphere are
not required to have positive protective devices, although the owner may wish to
install a check valve to keep the sprinkler system filled at all times.
H. Systems having direct connections to the waterworks plus one or more of the
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following: approved storage tanks, fire pumps taking suction from approved storage
tanks, and with all facilities served by the waterworks - must provide an air gap,
an approved double gate-double check valve assembly, or a reduced pressure principle
backfIow preventer (Reduced Pressure Device).
Storage facilities must meet the requirements for pure water storage and the water
in the tank must be maintained in a pure water condition.
I. Systems having direct connections to the waterworks similar to "G" and with
an auxiliary supply within 1700 feet of the pump connection must provide an air gap,
a double gate-double check valve assembly, or a Reduced Pressure Device depending
on the quality of the auxiliary supply. A pump connection adjacent to a river, pond,
or other raw water sources requires an air gap. An auxiliary source from an approved
water supply requires either of the two mechanical devices.
J. Systems having direct connections to the waterworks and inter-connections with
auxiliary supplies such as pumps taking suction from raw water sources, exposed
storage tanks, industrial water supplies, connections to unapproved groundwaters, or
where anti-freeze or other chemicals are added must provide an air gap.
K. Systems having direct connections to the waterworks from buildings having
combined industrial and fire systems either with or without storage tanks or pump
connections must provide an air gap.
L. Systems having direct connections to waterworks serving lawn sprinkler or
irrigation systems must provide an air gap, double gate-double check assembly, or a
Reduced Pressure Device. If the sprinkler or irrigation system is also connected to
an auxiliary source, an adequate design must be provided to prevent backfIow.
M. Premises having booster pumps connected to the waterworks shall be equipped
with a low pressure cut-off device to shut off the booster pump when the pressure
in the waterworks drops to a minimum of 10 PSI gauge.
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Section 20.1-39. Approved devices.
All backfIow and cross-connection prevention devices shall be of the approved
type and shall have been tested by a recognized testing laboratory or evaluation
agency and be of satisfactory materials and approved by the County and State Health
Department. A list of all approved devices shall be kept by the County.
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Section 20.1-40.
Location of devices.
All cross-connection and backflow protection devices shall be located as
approved by the County during review and approval of application, and shall provide
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adequate room and access for inspections and testing.
Section 20.1-41.
Inspections, reinspections and testing.
The County shall make thorough inspections and operational tests at least
annually of backflow and cross-connection prevention devices. Where private storage
facilities are provided, the County may take water samples monthly to be tested to
verify that the water remains of satisfactory bacteriological quality.
If, upon inspection by the County, any device or facility does not pass inspections
and testing, it shall be immediately corrected by the customer. Results of any
testing and inspections made by the County shall be available for inspection to the
customer and the County shall notify, in writing, the customer of any device or
facility that fails testing or inspection.
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Section 20.1-42.
Disconnection - termination of service.
Where any cross-connection or backflow prevention devices have not been
installed, removed, bypassed, or where devices have not passed inspections or tests
and corrective action is not being taken to restore the device in proper working
order, the County may deny or discontinue service to the premises. The County
may also discontinue service to property with protective devices, if the County
system's pressure is lowered to 10 PSI gauge or if the customer denies access to
the premises for inspection or testing.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton and Nickens
NAYS:
None
ABSENT:
Supervisor Johnson
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PETITION OF THE BOARD OF SUPERVISORS PURSUANT TO
SECTION 15.1-261.1 AND 15.1 OF THE CODE OF VIRGINIA
TO CONSIDER PUBLIC COMMENTS RELATIVE TO THE LEASE
OR SALE OF THE FOLLOWING SURPLUS PROPERTY OWNED
BY ROANOKE COUNTY, DESCRIBED AS: ROANOKE STREET,
APPROXIMATELY 1.25 ACRES TAX MAP #162-1-1,
LOCATION: CITY OF SALEM.
FOR INFORMATION ONLY
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County Administrator, Donald R. Flanders, advised that the public hearing
was just to advise the public that if there is a satisfactory bid, the property where
vehicles are repaired and the garbage trucks are located, will be leased or sold. No
one was present to speak for or against this issue.
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AMENDING THE ROANOKE COUNTY CODE BY THE ADDITION
OF A NEW SECTION TO BE 19-10, ENTITLED EXEMPT REAL
ESTATE - BIENNIAL ESTABLISHMENT, TO PROVIDE FOR
BIENNIALLY ESTABLISHING TAX EXEMPT STATUS.
APPROVED
Superintendent of the Department of Fiscal Management, John Chambliss,
explained that this was discussed in a work session and that the purpose of this
section of the County Code was to provide that all tax-exempt organizations that
are to remain tax-exempt for real estate tax purposes file every other year to either
establish a tax-exempt status or renew or verify their current status. This will also
assist the Commissioner of Revenue in determining if parts of their properties are
perhaps being used for a profitable purpose. Supervisor Minter moved for the
ORDINANCE NO. 83-83 ADOPTING A NEW SECTION OF
CHAPTER 19. TAXATION OF THE ROANOKE COUNTY CODE
TO BE NUMBERED SECTION 19-10 AND ENTITLED EXEMPT
REAL ESTATE - BIENNIAL ESTABLISHMENT
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following prepared ordinance:
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That pursuant to authority of Section 58-14.2 of the 1950 Code of Virginia,
as amended, there be, and hereby is, adopted a new section of Chapter 19. Taxation
of the Roanoke County Code to be numbered Section 19-10 and entitled Exempt
Real Estate - Biennial Establishment to read and provide as follows:
Section 19-10. Exempt Real Estate - Biennial Establishment.
(a) Any person, firm, corporation or other legal entity owning real
from local taxation pursuant to Section 58-12, ~ seq., of the 1950 Code of Virginia,
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estate situate, lying and being in the County of Roanoke, which real estate is exempt
as amended, shall, commencing for the two year period, January, 1984 - December,
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1985, and each biennial period thereafter, re-establish entitlement to continued
exempt status.
(b) Each such person, firm, corporation or other legal entity, shall be
given sixty (60) days written notice by the Office of the County Assessor of the
requirement to re-establish exempt status, and thereafter shall for each separate
piece or parcel of real estate claimed to be exempt, file a separate application,
upon form obtained from the Office of the County Assessor, which application shall
contain among other information the exact legal name of the owner of such property
and the precise usage of the piece or parcel of real estate claimed to be exempt.
Each such separate application shall be filed on or before December 31 of the year
immediately preceding the biennial period for which such exemption is sought to be
re-established.
(c) Any person, firm, corporation or other legal entity failing to comply
with all and singular the terms and provisions of this section of the County Code
shall lose his or its entitlement to real estate exempt status for the biennial period
for which such re-establishment does not occur as herein provided.
2. That this ordinance shall be in full force and effect from and after its
passage.
Adopted by the following roll call vote:
A YES: Supervisors Myers, Minter, Burton and Nickens
NA YS: None
ABSENT: Supervisor Johnson
ESTABLISHMENT OF CONSTRUCTION FUND PRIORITY FOR
THE SECONDARY SYSTEM OF THE STATE HIGHWAYS IN
ROUTE 6 FOR FISCAL YEAR 1983-84.
HELD OVER
Supervisor Nickens stated that this item was removed from the May 10
agenda and carried over until May 24, 1983.
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IN RE:
REPORT FOR SPECIAL LEAVE FOR EUGENE RATCLIFFE
Donald R. Flanders asked the Board to deviate from the agenda and
consider this item. Supervisor Minter moved for the following prepared resolution:
RESOLUTION NO. 83-84 APPROVING A SIXTY DAY
EXTENSION OF BENEFITS AVAILABLE TO EMPLOYEES
PURSUANT TO RESOLUTION NO. 2027 ADOPTED BY THE
BOARD OF SUPERVISORS APRIL 11, 1978
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BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That there be, and hereby is, granted a sixty day extension of special
leave benefits to Emmett Eugene Ratcliffe pursuant to and in strict accordance with
Resolution No. 2027, sub-paragraph 3, adopted April 11, 1978; and
2.
That all and singular the other terms and provisions of Resolution No.
2027 shall be applicable to all special leave benefits granted to Emmett Eugene
Ratcliffe.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton and Nickens
NA YS: None
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ABSENT: Supervisor Johnson
IN RE:
CITIZENS COMMENTS AND COMMUNICATIONS
Mr. Larry Woolwine, 5830 Dogwood Avenue, Salem, representing the
citizens of the Broadview Subdivision, presented a petition and requested that
Broadview Subdivision be included in the federal funded program to have water
connections in their area. John Hubbard was asked to notify the State to take a
closer look at the private system serving this subdivision and enforce compliance
with State regulations.
Supervisor Burton moved to receive and file the letter from Hardy Road
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Elementary School Principal supporting Roanoke County Sheriff's Department's
application for a Virginia Family Violence Prevention Program Grant since the Board
had already taken action on this. The motion carried by a unanimous voice vote.
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Supervisor Nickens commented on the memorandum from Mr. D. L. Woodson,
Manager, Regional Landfill, giving the results that 112,960 pounds of litter was
collected on April 16, 1983, Clean Valley Day.
Supervisor Burton moved that the following Items 4 through 9 under
Citizens Comments and Communications be received and filed:
4. Letter from Senator Paul Trible regarding U. S. Postal Service in
Southwest Roanoke County.
5. Letter from Congressman Jim Olin regarding Post Office in Southwest
County.
Donald R. Flanders informed the Board that a Committee had gone to
Washington D. C. on April 25 to make a presentation requesting the development of
a post office in Southwest County. Senator Paul Trible and Congressman James
Olin received this presentation with enthusiasm and interest. A letter which was
received from Congressman Olin was then read recognizing Mrs. Mabel Smith, Mr.
Charles Lemon, Mr. J. B. Goria, and Mrs. Mary Thurman for their professional
presentation and efforts to secure a Post Office for Southwest County.
6. Order scheduling hearing for Richmond-On-The-James, Incorporated,
application for a license to broker the transportation of passengers by motor vehicle.
7. Letter from Clerk of House of Delegates enclosing copies of House
Joint Resolutions 136, 98 and 130, and House Resolution 21.
8. Copy of correspondence from Mr. M. E. Wood, District Engineer,
Highway Department to Mr. David W. Greer regarding improvements in drainage
problems along Brambleton Avenue.
9. Letter from Mr. Bern Ewert, Roanoke City Manager, regarding U.
S. Conference of Mayors.
Supervisor Burton's motion was carried by a unanimous voice vote.
Supervisor Nickens recognized the large attendance of citizens from the
Glenvar area and expressed the Board's awareness of their concern regarding the
sale of 8.3 acres of land adjacent to the Fort Lewis Fire Station since this land
presently contains their ballfields.
Supervisor Myers then moved to withdraw from the list of properties to
be offered for sale at public auction on May 21, 1983, parcels numbered
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respectively 15-276E (Williamson Road - Old Location) and 30-227 (part) County
Farm Property next to the fire station in Glenvar). Said parcels to be retained as
County surplus property. Supervisor Minter made an amended motion that the Glenvar
property be held as recreational facilities and not be sold until it or other suitable
areas are developed for recreational facilities on a permanent basis.
Mr. James Harvey, 5753 Edgewood Street, Salem, asked for clarification
and exact wording of Supervisor Minter's amended motion. He also requested that
the following people be allowed to speak in opposition to the sale of the property
since they had spent many hours preparing their presentations. Donald R. Flanders
also requested careful wording of the amendment so that it can be properly recorded
in the Minutes. Those speaking were a student, Chris Winter, 7625 Campbell Drive,
who presented a petition containing 1,500 signatures. Mrs. Yvonne Willis, President of
Glenvar Youth Boosters, 2941 Creek wood Drive, Salem, presented a letter addressed
to the Board of Supervisors from Mr. Garry Lautenschlager, President of the Salem
Little League Board of Directors. Mr. David Simmons, Route 1, Box 123, Salem,
relinquished his time to Mr. James Harvey and Mr. Wayland Winstead, 3535 Cherokee
Hills Drive, Salem. Mr. Harvey requested that the property be deeded to Parks and
Recreation or that property be established to take its place.
Mr. David Simmons then requested that the entire motion and the
amendment be read before the vote. Supervisor Minter read the amendment as
follows: That the land in Glenvar be permanently set aside for recreation unless
and until an equivalent or better recreation site is developed in cooperation with
the citizens of the area. The amended motion carried by the following roll call vote:
A YES: Supervisors Myers, Minter, Burton, Nickens.
NA YS: None.
ABSENT: Supervisor Johnson.
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The entire motion and amendment was then read by the Deputy Clerk for
clarification as follows: I move to withdraw from the list of properties to be
offered for sale at public auction on May 21, 1983, parcels numbered respectively:
15-276E (Williamson Road - Old Location) and 30-227 (part County Farm Property).
Said parcels to be retained as County surplus property; and that the land in Glenvar
be permanently set aside for recreation unless and until an equivalent or better
recreation site is developed in cooperation with the citizens of the area. The motion
carried by the following roll call vote:
A YES: Supervisors Myers, Minter, Burton and Nickens
NAYS: None
ABSENT: Supervisor Johnson
IN RE:
RECESS
Vice Chairman Nickens called for a recess at 8:00 p.m.
IN RE:
CALL TO ORDER
At 8:10 p.m. Vice Chairman Nickens called the meeting to order.
IN RE:
REPOR TS AND INQUIRIES OF BOARD MEMBERS
Supervisor Myers had no report.
Supervisor Burton presented a request for a raffle permit from the Cave
Spring Knights Booster Club and moved for approval of the permit with waiver of
the $25 fee. The motion carried by a unanimous voice vote.
Supervisor Minter had no report.
Supervisor Nickens read the following resolution recognizing Dr. Noel C.
Taylor on his 22nd anniversary as pastor of the High Street Baptist Church:
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5-10-83
RESOLUTION NO. 83-85 CONGRATULATING DR. NOEL C.
TAYLOR ON HIS TWENTY-SECOND ANNIVERSARY AS
PASTOR OF THE HIGH STREET BAPTIST CHURCH
WHEREAS, Dr. Noel C. Taylor has, over the past twenty-two years ministered
to the congregation of the High Street Baptist Church in Roanoke, Virginia, with
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abiding love and selfless dedication; and
WHEREAS, Dr. Noel C. Taylor has spread the example of his love and dedication
to his fellow citizens of the City of Roanoke by serving for two terms as the City's
mayor; and
WHEREAS, through his vocation as a minister and preacher of the Gospel of
Jesus Christ, and through his avocation as Mayor of the City of Roanoke, Dr. Noel
C. Taylor has had a profound influence and effect on the entire Roanoke Valley
community.
NOW, THEREFORE, be it resolved by the Board of Supervisors of Roanoke
County as follows:
1. That the Board does hereby express its deepest and most sincere
congratulations to Dr. Noel C. Taylor on his twenty-second anniversary as Pastor of
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the High Street Baptist Church; and
2. That the Board does further express its genuine wish for Dr. Noel C.
Taylor'S continuing influence and effect on the lives of both his congregation and
the citizens of the Roanoke Valley community; and
3. That an authenticated copy of this resolution, duly displayed, be forthwith
presented to Dr. Noel C. Taylor.
Adopted on motion by Supervisors Myers and by the following roll call vote:
A YES: Supervisors Myers, Minter, Burton and Nickens
NA YS: None
ABSENT: Supervisor Johnson
IN RE: REPORTS OF OFFICERS, DEPARTMENTS, AND COMMITTEES
Sheriff's Department - In following up with the Board's approval of his
request to withdraw from the New River Police Academy, Sheriff O. S. Foster
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requested the Board's approval to enter into a contract with the Cardinal Criminal
Justice Academy for the purpose of training County law enforcement personnel.
Supervisor Burton moved for the following prepared resolution:
5-10-83
686
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RESOLUTION NO. 83-86 APPROVING THE APPLICATION
FOR MEMBERSHIP OF ROANOKE COUNTY IN THE CARDINAL
CRIMINAL JUSTICE ACADEMY
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
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as follows:
1. That the County of Roanoke, having heretofore determined to withdraw
as a member of the New River Valley Criminal Justice Academy; and
2. That the Cardinal Criminal Justice Academy in Salem, Virginia, has
indicated willingness for the County of Roanoke to join with it to provide training
to personnel of the Roanoke County Sheriff's Department; and
3. That the invitation from the Cardinal Criminal Justice Academy for the
inclusion of the Roanoke County Sheriff's Department in its operations and services
is hereby accepted upon the terms and conditions as follows, to-wit: the County
shall pay per officer of the Roanoke County Sheriff's Department th.e sum of $60.00;
provided however, the total annual payment shall not exceed $8,520.00 without
further authorization of the Board; and
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4. That the Board of Supervisors does appoint as its member of the Board
of Directors of the Cardinal Justice Academy, the Sheriff of Roanoke County; and
5. That the Board of Supervisors does direct the Clerk of the Board to
forward an executed copy of this resolution to the Director of the Cardinal Criminal
Justice Training Center; and
6. That the County Administrator be, and hereby is, authorized and directed
to execute on behalf of Roanoke County that certain agreement between Roanoke
County and the Cardinal Criminal Justice Academy, the same to be on form approved
by the County Attorney.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton and Nickens
NAYS:
None
ABSENT:
Supervisor Johnson
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County Attorney - had no report
687
5-10-83
.
County Administrator - called the Board's attention to the letter from
the Virginia Municipal League to C & P served localities. The letter indicates that
rate negotiations are to be conducted with the Virginia Municipal League, V ACO and
C & P. An inventory of telephone equipment and services has been requested, and
as soon as a bill is received from V ACO, a resolution and appropriation will be
forthcoming.
Fire and Emergency Services Coordinator, T. C. Fuqua, explained that
the owners of Tanglewood Mall have donated a 15 KV A diesel powered generator to
be installed at the Cave Spring Fire Station. This is a $12,000 generator, which
needs a concrete pad, metal building, and installation. When in operation, this will
enable the fire station to operate completely in case of a power failure. Supervisor
Minter moved for the following prepared resolution:
RESOLUTION NO. 83-87 ACCEPTING THE DONATION OF A
15 KV A DIESEL POWERED GENERATOR FOR USE AT THE
CAVE SPRING FIRE STATION
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the Board does hereby accept from the owners of Tanglewood Mall
the donation of a certain 15 KV A diesel powered generator for use at the Cave
Spring Fire Station; and
2. That the Clerk shall forthwith notify the owners of Tanglewood Mall and
express the Board's most sincere appreciation for the donation of the aforesaid
generator.
Adopted by the following roll call vote:
A YES: Supervisors Myers, Minter, Burton, and Nickens
NA YS: None
ABSENT: Supervisor Johnson
Mr. Flanders then presented a letter just received from Mr. Joseph L.
Fisher, Secretary of Human Resources, in which Mr. Steven Wassersug of the USEP A
is advised that Roanoke County's request for funding for Matthews Electroplating
site has been reviewed and recommended for approval. Since this will be a part of
the May 24 Agenda, Supervisor Nickens requested the Deputy Clerk to forward a copy
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688
of the letter to Mr. Larry Woolwine, who appeared before the Board earlier in the
meeting.
Mr. Flanders recommended public hearings for adoption of the budget and
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increasing decal fees from $10 to $15 for 1984. Supervisor Nickens directed him
to proceed with legal advertising for these public hearings for May 24, 1983.
The public auction of surplus County property will be held at 1:00 p.m.
May 21 in the County Administration Center. Ray D. Miller Auction Company has
sent approximately 2,500 individual brochures. Sites are available for homes,
businesses, industry, and townhouses/condominiums at a total estimated value of
$1,500,000.
Roanoke County Schools - A request was submitted for approval of a
grant application for energy funding conservation at Oak Grove and Glen Cove
Elementary Schools. Supervisor Burton moved for the following prepared resolution:
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RESOLUTION NO. 83-88 AUTHORIZING SUBMISSION OF A
CERTAIN GRANT APPLICATION FOR FUNDING FOR ENERGY
CONSERVATION MEASURES AT OAK GROVE AND GLEN
COVE ELEMENTARY SCHOOLS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the Roanoke County School Board is hereby authorized and directed
to cause to be prepared and submitted a certain grant application in the amount of
$26,380.00, the same to be used for funding for energy conservation measures at
Oak Grove and Glen Cove Elementary Schools; and
2. That the Board does hereby express its intent to appropriate a sum not
to exceed one-half of the grant amount, to-wit: $13,190.00 as the County's share
of such project; and
3. That the County Administrator be, and he hereby is, authorized and
directed to execute such grant application on behalf of the Roanoke County Board
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of Supervisors upon a form approved by the County Attorney.
Adopted by the following roll call vote:
AYES: Supervisors Myers, Minter, Burton and Nickens
NAYS: None
ABSENT: Supervisor Johnson
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Department of Development - Zoning Administrator, Claude Lee indicated
that Mr. Ellis M. Paris, Jr. has applied for a Special Use Permit to dump building
materials to fill in his property in the Clearbrook District. Mr. Paris was asked to
stop dumping until he received permission from the Board. Mr. Paris was present
to answer questions. Supervisor Myers moved to hold the matter over until May
24, 1983 to give the Engineering Department time to look over the situation and
draw up a plan for siltation control which would conform to the County Code
requirements. The motion carried by a unanimous voice vote.
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Department of Public Facilities - Superintendent John Hubbard reported
that the Commission of Outdoor Recreation has notified that the County's preliminary
applications for Mt. Pleasant and Hollins Parks will be placed on the June agenda.
The Big Hill site could not be approved because of access and steepness. It was
suggested that another site be considered. A new site is being considered, and the
owners are being contacted to negotiate a price.
Mr. W. E. Gates has requested a waiver of the County Water and Sewer
Ordinance requirements for his property on Barrens Road to alleviate the high costs
of $2,800 for sewer and $1,500 for water hookups. John Hubbard stated that the
County Ordinance requires sewer hookups. However, the Ordinance is unclear as to
whether the water hookup is required. Supervisor Minter moved to require sewer
hookup and to waive water hookup. The motion carried by the following roll call vote:
AYES: Supervisors Minter, Burton and Nickens
NAYS: None
ABSENT: Supervisor Johnson
ABST AIN: Supervisor Myers
John Hubbard will check into clarification of the water hookup
requirements of the County Code.
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It is recommended that the deeds conveying water and sewer lines installed
in Ruxton, Phase II, Sections 1 and 2 (Stonehenge) be accepted. Supervisor Burton
moved for the following prepared resolution:
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5-10-83
6to
RESOLUTION NO. 83-89 ACCEPTING THE DONATION OF
WATER AND SEWER LINES INSTALLED WITH THE
DEVELOPMENT OF RUXTON, PHASE II, SECTION 1 AND 2,
AND AUTHORIZING THE COUNTY ADMINISTRATOR TO DULY
AUTHENTICA TE SUCH ACCEPTANCE AS MADE AND
PROVIDED BY LAW
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BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the offer of Builders Investment Group, Inc. to donate the water
and sewer lines installed with the development of Ruxton, Phase II, Sections 1 and 2
to the Board of Supervisors of Roanoke County, be, and hereby is, accepted; and
2. That upon receipt of a duly executed deed upon a form approved by the
County Attorney from the developers, the County Administrator is hereby authorized
to authenticate the acceptance thereof as made and provided by Section 15.1-286
of the 1950 Code of Virginia, as amended.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton and Nickens
NAYS:
None
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ABSENT: Supervisor Johnson
The Ore Branch Extension Easements have been withdrawn from this
agenda at Mr. Hubbard's request and will be discussed at a future date.
IN RE:
APPOINTMENTS
All appointments have been carried over. Deputy Clerk was requested
to contact Mrs. Elizabeth Stokes and Mr. E. Cabell Brand to see if they are willing
to be reappointed to the TAP Board of Directors. Their current terms expire June
14, 1983.
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IN RE
WORK SESSION
Work Session - Annual Leave and Sick Leave - Personnel Officer Keith
Cook explained that Sheriff Foster has requested that the accrual of annual and
sick leave be changed from a fiscal-year to a calendar-year basis. The staff
recommends that the Sheriff's Department be handled the same as all other employees.
The County Administrator has recommended carry-overs of more than 18 days leave for
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5-10-83
... ....
Constitutional Officers be submitted by the Constitutional Officer direct to the
Board. Supervisor Myers moved that the current policy be extended for the balance
of the current year, and that a new policy be reviewed and implemented in the
coming year that would affect everyone the same. The motion carried by a unanimous
voice vote.
IN RE:
EXECUTIVE SESSION
At 9 :34 p.m. Supervisor Burton moved to go into Executive Session pursuant
to the Code of Virginia, Section 2.1-344(a), (6) to discuss a legal matter. The motion
carried by a unanimous voice vote.
IN RE:
OPEN SESSION
Supervisor Myers moved to return to Open Session at 9:55 p.m. The
motion carried by a unanimous voice vote.
IN RE:
ADJOURNMENT
Supervisor Nickens moved to adjourn the meeting to 12:30 p.m., Monday,
May 16, 1983, at the Roanoke County Administration Center to finalize the budget
for public hearing to be held at 7:00 p.m. on May 24, 1983. The motion carried by
a unanimous voice vote.
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CHAIRMAN
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