6/29/1983 - Special
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Roanoke County Board of Supervisors
Virginia State Legislators
Holiday Inn - Tanglewood
Roanoke, Virginia
June 29, 1983
The Board of Supervisors of Roanoke County, Virginia met this day with
the representatives of the Virginia State Legislature at the Holiday Inn
- Tanglewood, Roanoke, Virginia at a luncheon meeting specially requested by the
Board of Supervisors.
IN RE:
CALL TO ORDER
Chairman May W. Johnson called the meeting to order at 12:10 p.m.
She welcomed the members of the Board of Supervisors, the Constitutional Officers,
and the members of the State Legislature. The invocation was given by Vice
Chairman Harry C. Nickens.
MEMBERS PRESENT:
Chairman May W. Johnson, Vice Chairman Harry C.
Nickens, Supervisors Athena E. Burton, Gary J. Minter
MEMBERS ABSENT:
Supervisor Robert E. Myers
ST A TE LEGISLATIVE MEMBERS PRESENT:
Honorable Ray L. Garland, Honorable C. Richard
Cranwell, Honorable Clifton Woodrum, Honorable A.
Victor Thomas
CONSTITUTIONAL OFFICERS PRESENT:
County Treasurer-Alfred Anderson, Commissioner of the
Revenue-Wayne Compton, Clerk of Circuit Court-
Elizabeth Stokes, Sheriff O. S. Foster, Commonwealth
Attorney-Thomas Blaylock
OTHERS PRESENT:
County Administrator-Donald R. Flanders, County
Attorney-James E. Buchholtz, Superintendent of the
Department of Development-Timothy W. Gubala,
Superintendent of the Department of Fiscal Management-
John Chambliss, Superintendent of the Department of
Public Facilities-John R. Hubbard, Personnel Officer-
Keith Cook, Superintendent of Schools-Bayes Wilson
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IN RE:
PURPOSE OF MEETING
The County Board of Supervisors requested this special meeting in
order to have an opportunity to meet with the constitutional officers and the
various legislative members of the State Senate and House of Delegates to discuss
their concerns about the fiscal management problems and organizational and
operational problems. An outline of these problems was distributed to everyone
prior to the meeting and is also attached to the agenda.
County Attorney, James E. Buchholtz, addressed the problems created
by the establishment of County Board salaries. Superintendent of the Department
of Fiscal Management, John Chambliss, talked about the fiscal concerns.
Superintendent of the Department of Public Facilities, John R. Hubbard, outlined
problems relative to highways and roads. Superintendent of Schools, Bayes Wilson,
urged that the State education funding ratio not be reduced any further and
stressed the importance of restoring the literary fund.
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IN RE:
ADJOURNMENT
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At 1:58 p.m. Chairman Johnson adjourned the meeting and expressed
thanks and appreciation to all those in attendance.
Chairman
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S.W.
Roanoke, Virginia 24015
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June 29, 1983
The Board of Supervisors of Roanoke County, Virginia met this day in
open session at the Roanoke County Administration Center, Roanoke, Virginia, this
being a continuation of the meeting of June 28, 1983, to complete agenda matters
that were not covered.
IN RE:
CALL TO ORDER
Chairman Johnson called the meeting to order at 2:30 p.m. The roll call
was taken:
MEMBERS PRESENT: Chairman May W. Johnson, Vice Chairman Harry C. Nickens,
Supervisors Athena E. Burton, Gary J. Minter
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MEMBERS ABSENT: Supervisor Robert E. Myers
IN RE:
OPEN SESSION
County Administrator - Donald R. Flanders first reported that hours of
operation for the Welfare Department would be from 7:30 a.m. to 12:30 p.m. during
the emergency heat situation which currently exists. The cost of temporary air
circulating equipment, fans, and lost time will be charged to the bankruptcy situation.
The attorney, Ms. Helen Parrish, and Mr. Flanders are to inspect the facility on
Thursday, June 30, 1983.
An update of the telephone negotiations between the Virginia Municipal
League and Virginia Association of Counties was presented. C & P Telephone
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Company is offering a Centrex Rate Stabilization Plan to local government customers.
Item B-3 of the Consent Agenda appropriated $3,647.25 as Roanoke County's share
of the cost for the Virginia Municipal League and the Virginia Association of Counties
to negotiate the telephone rates with C & P Telephone Company.
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Supervisor Burton moved for the following prepared resolution:
RESOLUTION NUMBER 83-110.a
On motion made by Supervisor Minter, the General Appropriation Resolution
of Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby
amended as follows to become effective June 28, 1983:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Dept:
Object:
Dept:
AYES:
NAYS:
Expenditures
General Operating
Miscellaneous
Negotiation of Telephone
Rates
03-6-09105-30021
$3,647.25
(3,647.25)
Unappropriated Balance
03-6-99999-99999
Adopted by the following roll call vote:
Supervisors Minter, Burton, Nickens, Johnson
None
ABSENT: Supervisor Myers
The agenda item relating to the understanding between VPI and Roanoke
County for a Cooperative Extension Agent was continued until the July 12, 1983,
meeting.
Mr. Flanders also announced that the county softball team would be
reorganized. He requested an Executive Session to discuss personnel, real estate,
and legal matters.
has had a chance to view the location on which Strauss Construction Company has
Department of Development - The Zoning Administrator, Mr. Claude Lee,
requested a Special Use Permit for a landfill. Supervisor Nickens moved that the
permit be granted, and the motion carried by a unanimous voice vote.
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Department of Public Facilities - Superintendent John Hubbard reported
that funds are available through the Small Business Administration program for
landscaping and improvements to public parks. He recommended Roanoke County
participate in this program through a grant application. Supervisor Burton moved
for the following prepared resolution:
RESOLUTION NO. 83-123 AUTHORIZING THE COUNTY
ADMINISTRATOR TO FILE A CERTAIN GRANT APPLICATION
WITH THE COMMISSION OF OUTDOOR RECREATION,
COMMONWEALTH OF VIRGINIA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That a certain grant application for the total sum of $64,000.00 for
certain plantings, trail renovation, and erosion control at the following parks, to-
wit: Clearbrook, Garst Mill, Mt. Pleasant, Penn Forest, Shamrock, Walrond and
Whispering Pines in an amount not to exceed $8,000.00 at each such park be submitted
for funding with the Commission of Outdoor Recreation of the Commonwealth of
Virginia; and
2. That the County Administrator be, and hereby is, authorized and directed
to cause such grant application to be duly executed on behalf of Roanoke County
and to include thereon express provision agreeing to comply with all grant
requirements, all of which shall be upon form approved by the County Attorney; and
3. That an attested copy of this resolution be attached to said grant
application for submission.
Adopted on motion by Supervisor Burton and the following roll call vote:
A YES: Supervisors Minter, Burton, Nickens, Johnson
NA YS: None
ABSENT: Supervisor Myers
Funds in the amount of $200,000 per locality are available through the
Commission on Outdoor Recreation to provide for access road funding to public
recreational areas. Mr. Hubbard requested approval and authorization to submit a
grant application to have park access roads taken into the secondary highway system.
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Supervisor Burton moved for the following prepared resolution:
RESOLUTION NO. 83-124 AUTHORIZING AND DIRECTING
THAT A CERTAIN GRANT APPLICATION BE SUBMITTED ON
BEHALF OF ROANOKE COUNTY TO THE COMMONWEALTH
OF VIRGINIA, DEPARTMENT OF HIGHWAYS AND
TRANSPORTATION AND THE COMMISSION OF OUTDOOR
RECREATION
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BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1 .That the Board, being the owner of certain parks situate, lying and being
in Roanoke County, to-wit: Clearbrook, Garst Mill, Stonebridge I, Stonebridge II,
Mt. Pleasant, and Walrond, does hereby authorize that a certain grant application
in the sum of $200,000 be forthwith submitted to the Commonwealth of Virginia,
Department of Highways and Transportation and the Commission of Outdoor Recreation
in order to have the access roads serving said parkS taken into the secondary highway
system; and
2. That the County Administrator be, and hereby is, authorized and directed
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to cause the requisite grant application to be prepared and submitted, the same to
contain among other provisions such certification of right-of-way and zoning as may
be required in the premises, all of which shall be in form approved by the County
A ttorney; and
3. That an attested copy of this resolution be attached to and submitted
with such grant application.
Adopted by the following roll call vote:
A YES: Supervisors Minter, Burton, Nickens, Johnson
NA YS: None
ABSENT: Supervisor Myers
IN RE: STREET NAME PETITION
A petition has been received from the property owners along Route 607
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requesting to name this private road "Pinetree Lane". County policy requires that
all property owners sign, and that there be no name duplication. Supervisor Minter
moved that the resolution be adopted and that a letter be sent to the citiznes advising
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them that the County has no obligation since this is a private road. County Attorney
Buchholtz advised the Board that if they exercise dominion over the road, that State
law dictates that the County has a legal obligation to maintain it. Supervisors
Nickens moved to deny the petition, and that staff write a letter to the citizens
advising them of the County's position and that they can change the name themselves
if they want to. The motion carried by the following roll call vote:
A YES: Supervisors Minter, Burton, Nickens, Johnson
NA YS: None
ABSENT: Supervisor Myers
Mr. Hubbard presented the resolution which would authorize the County
Administrator to execute easements for the Ore Branch Extension. Supervisor Minter
moved the prepared resolution.
RESOLUTION NO. 83-125 AUTHORIZING AND DIRECTING
THE COUNTY ADMINISTRATOR TO ACCEPT CERTAIN
EASEMENTS RELATING TO CERTAIN SEWER PROJECTS TO
BE CONSTRUCTED IN ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the Board of Supervisors heretofore authorized and directed that
certain sewer projects located in Roanoke County be undertaken, to-wit: Ore Branch
Extension, Project 82-1-S, Phase I - Roanoke River, Project 79-1-S, and Project 82-3-
Sand Brooklawn Water Line Replacement, Project 81-11-S; and
2. That pursuant to such direction and in order that construction may
commence, it is necessary that certain easements be acquired by Roanoke County; and
3. That certain easements may hereafter be offered to be granted to the
County of Roanoke upon terms and conditions acceptable to the County and that
such easements as made and provided by law are required to be accepted on behalf
of Roanoke County; and
4. That the County Administrator be, and hereby is, authorized and directed
as made and provided by law to accept such easements for and on behalf of the County
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of Roanoke and to duly authenticate on each such grant this acceptance, all of
i which shall be upon form approved by the County Attorney.
Adopted on motion of Supervisor Minter and the following roll call vote:
AYES:
Supervisors Minter, Burton, Nickens, Johnson
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NAYS: None
ABSENT: Supervisor Myers
The agenda item regarding the selection of alternatives for the regional
water supply will be held over until July 12, 1983.
Mr. Hubbard reported that he has responded to the letter of June 13,
1983 from the United States Department of the Interior Water Resources Division
advising them that the County already has the information offered in that letter
and that if any new information is available such as location of wells, and testing,
that the County would be interested.
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IN RE:
APPOINTMENTS
On motion by Supervisor Minter and a unanimous voice vote, Mrs. Eudora
J. Altice, Dr. Harry C. Nickens, and Mr. Charles D. Cox were reappointed for a
one-year term to the County Health Insurance Appeals Board.
IN RE:
REPORTS OF OFFICERS, DEPARTMENTS AND COMMITTEES
Department of Development - Regarding the agenda item for hiring a
person for the Air Pollution Control Office, Supervisor Nickens indicated that he
did not hear Mr. Gubala's statement concerning the funding for this position. He
requested Personnel Director Keith Cook to check into the funding for this position,
and that the Board would address this matter before it adjourned this day.
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IN RE:
EXECUTIVE SESSION
At 3:09 p.m. Supervisor Burton moved to go into Executive Session pursuant
to the Code of Virginia, Section 2.1-344(a), (0, (2), and (6) to discuss personnel,
real estate, and legal matters. The motion carried by a unanimous voice vote.
IN RE:
OPEN SESSION
Department of Development - At 4:30 p.m. Supervisor Burton moved to
return to open session. Supervisor Nickens moved to reconsider the resolution
concerning an employee in the Air Pollution Control office and moved for the
following two resolutions:
RESOLUTION NO. 83-126 ESTABLISHING ONE NEW POSITION
IN THE CLASSIFIED SERVICE OF ROANOKE COUNTY AND
PROVIDING FOR A GRADE AND PAY RATE FOR SUCH
POSITIO N
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That, from and after July 1, 1983, there be, and hereby is, established as
a position in the classified service of the County the position of Office Technician
for the Air Pollution Control Office; and
2. That the position of Office Technician for the Air Pollution Control
Office herein established shall be placed in the classified pay plan at Grade 21 with
the following pay range: A - $9552, B- $9960, C - $10,440, D - $10,920, E - $11,376,
and F - $11,964.
Adopted by the following roll call vote:
AYES:
Supervisors Minter, Burton, Nickens, Johnson
NAYS:
None
ABSENT:
Supervisor Myers
RESOLUTION NUMBER 83-126.a
On motion made by Supervisor Myers, the General Appropriation Resolution of
Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby amended
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as follows to become effective June 28, 1983:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Object:
Fund:
Dept:
Dept:
Class:
Fund:
Object:
Expenditures
Air Pollution Control
Salaries
FICA - Employer's
Contribution
VSRS - Employer's Contr.
HI - Employer's Contr.
LI - Employer's Contr.
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11-6-08201-10010
$ 9,552
11-6-08201-20010
11-6-08201-20020
11-6-08201-20050
11-6-08201-20060
640
1,061
437
97
General Operating
Transfer to Air Pollution
Unappropriated Balance
03-6-09311-90011
03-6-99999-99999
11,787
(11,787)
Revenues
Air Pollution Control
Transfer from General Fund
11-5-51030-00000
11,787
Adopted by the following roll call vote:
A YES: Supervisors Minter, Burton, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Myers
Commissioner of Revenue's Office - Supervisor Minter moved that the
position of Mr. Sam Crews be authorized in the Commissioner of Revenue's Office for
a four-month period ending October 31, 1983; and that a report be made on the
justification for this position at the first meeting in October and that an appropriation
resolution be prepared and spread in the minutes.
RESOLUTION NUMBER 83-127
of Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby
On motion made by Supervisor Minter, the General Appropriation Resolution
amended as follows to become effective June 29, 1983:
DESCRIPTION ACCOUNT NUMBER INCREASE
(DECREASE)
Class: Expenditures I
Fund: General Operating
Dept: Commissioner of the Revenue
Object: Salaries 03-6-01209-10010 $4,160
FICA - Employer's
Contribution (EC) 03-6-01209-20010 279
VSRS - EC 03-6-01209-20020 462
HI - EC 03-6-01209-20050 146
LI - EC 03-6-01209-20060 42
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DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
(5,089)
Dept:
Object:
Employee Benefits
Reserve for Reclassifications 03-6-09102-10015
Adopted by the following roll call vote:
AYES: Supervisors Minter, Burton, Nickens, Johnson
NAYS: None
ABSENT: Supervisor Myers
IN RE: ADJOURNMENT
At 4:40 p.m. Supervisor Minter moved to adjourn the meeting, and the
motion carried by a unanimous voice vote.
CHAIRMAN
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