2/9/1982 - Regular
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Board of Supervisors
Salem-Roanoke County Civic Center
Salem, Virginia
February 9, 1982
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The Board of Supervisors of Roanoke County, Virginia, met this day
in open session at the Salem-Roanoke County Civic Center in Salem, Virginia,
this being the second Tuesday and the first regular meeting of the month of
February.
Members present: Chairman Edward C. Park, Jr., Vice-Chairman Athena
E. Burton, and Supervisors May W. Johnson, Robert E. Myers and Gary J. Minter.
Members Absent: None
IN RE:
CALL TO ORDER
Chairman Park called the meeting to order at 6:00 p.m.
IN RE:
ITEMS SUBMITTED FOR INFORMATION ONLY
On motion of Supervisor Johnson and a unanimous voice vote, the
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following items were received and filed:
(1) Referrals to Planning Commission
(2) Summary of Appropriations
(3) Accounts Paid - January, 1982
IN RE:
EXECUTIVE SESSION
At 6:05 p.m. Supervisor Johnson moved that the Board go into Execut" e
Session to discuss personnel, legal and real estate matters; adopted by
unanimous voice vote.
IN RE:
CALL TO ORDER
On motion of Supervisor Myers and a unanimous voice vote, Chairman
Park again called the meeting to order at 7:00 p.m.
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IN RE:
APPROVAL OF MINUTES
Minutes for the meetings of January 12, 1982, January 26, 1982 and
special meeting of January 28, 1982 were submitted; Supervisor Burton cited
two corrections for the minutes of January 12, 1982, being: appointment to
the Roanoke County Transportation Safety Commission should be Charlotte T.
Litchenstein rather than Charles T. Litchenstein as recorded, and additional
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information to the Regional Solid \vaste Management discussion relative to the
extension of 4 years life.
Minutes were approved as amended by motion of Supervisor Burton
and a unanimous voice vote.
IN RE:
FORMER SUPERVISORS T. M. vffiITE AND LA\VRENCE E. TERRY
Chairman Park presented a framed resolution of appreciation to
both former Supervisors White and Terry and expressed on behalf of the Board
their best wishes for a successful future.
IN RE:
COURTHOUSE PRESENTATION OF PLANS
Architects from the firm of VVKR were in attendance to display the
final plans for the proposed courthouse construction. The Supervisors viewed
detailed drawin8s of the entire courthouse as mandated, with a question and
answer period to update the new Supervisors. Supervisor Burton expressed
reservations in relation to the entranceway and skylight for that area due
to the cost involved.
The Board was informed that it is hopeful to hold the final cost
below $6 million dollars but with a cost of not more than $7 million dollars,
which does not include the furniture.
After some discussion, Supervisor Minter moved to approve the plans
as presented and proceed with the next step in order not to delay the project
and to send out invitations to bid by July; adopted by a unanimous voice
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vote with Supervisor Burton abstaining. Supervisor Burton felt she could not
approve plans which were partially drawn and approved before her election
to the Board.
IN RE:
RESOLUTION NO. 3053 ACCEPTING A PROPOSAL MADE BY THOR, INC.
FOR CERTAIN ADDITIONS TO THE FORT LEWIS AND HOLLINS FIRE
STATIONS.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a proposal ~ade by Thor, Inc. for certain additions to the
Fort Lewis and Hollins Fire Stations at a cost to the County of $2,394.00,
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with VVKR contributinz $140.00 toward the total construction cost of
$2,534.00, be, and hereby is accepted; and
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4.
2. That the County Administrator is hereby authorized and directed
to execute a contract with Thor, Inc. upon a form approved by the County
Attorney.
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Adopted on motion of Supervisor Myers and the following recorded vote.
AYES: Supervisors Myers, Minter, Johnson, Burton and Park
NAYS:
None
IN RE:
STREET LIGHT FOR GROVE LANE
County Engineer Gene Robertson reported that a street light for
the Grove Lane and Sierra Drive area would serve a private rather than public
purpose. Past policy has been to install lights in areas to aid public
traffic rather than to serve as private security lighting and therefore, he
recommends the Board deny request of citizens to install said light. No
action was taken by the Board.
IN RE:
REQUEST TO ADD CANTER DRIVE INTO THE STATE SECONDARY HIGHWAY SYSTEM
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On motion of Supervisor Burton and the following recorded vote, the
Board approved to request the State Highway Department to add Canter Drive
from its intersection with Roselawn Road (Rt. 689) for 0.3 miles into the
State Secondary Highway System.
AYES:
Supervisors Myers, Minter, Johnson, Burton and Park
NAYS:
None
IN RE:
VACATION OF DRAINAGE EASEMENT - WOODLANDS SUBDIVISION
FINAL ORDER
At a regular meeting of the Board of Supervisors of Roanoke County,
Virginia, held at the Salem-Roanoke County Civic Center on Tuesday, February
9, 1982, the Board of Supervisors was presented with a request from Strauss
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Construction Co., Inc., requesting a release of a certain portion of a drain-
age easement heretofore granted by Strauss Construction Co., Inc., to Roanoke
County. Upon consideration of the recommendation by the Virginia Department
of Highways and the Roanoke County Department of Engineering, it is ORDERED
that the existing 23' wide drainage easement heretofore granted to Roanoke
County over Lot 1, Block 3, Section 6, The Woodlands be, and the same hereby
is, reduced to 14' wide as more particularly shown on plat prepared by Buford ---
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T. Lumsden & Associates, P.C., Certified Land Surveyors, dated September 9,
1981, and attached to the proposed Deed of Partial Release, which accompanied
the request of Strauss Construction Co., Inc.
It is further ORDERED that the appropriate official for Roanoke County
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be, and is hereby authorized and directed, to execute said proposed Deed of
Partial Release on behalf of the Board of Supervisors of Roanoke County,
Virginia, to Craig A. Stanley and Julie R. Stanley, husband and wife, who have
purchased the subject property from Strauss Construction Co., Inc.
Adopted on motion of Supervisor Minter and the following recorded
vote.
AYES:
Supervisors Myers, Minter, Johnson, Burton and Park
NAYS:
None
IN RE:
WATER SERVICES - YELLOW MOUNTAIN ROAD
Utility Director John Hubbard infor~ed of a request from residents
along Yellow Mountain Road who have requested water facilities be extended
along Yellow Mountain Road to serve residents of that area. Mr. Hubbard
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recommends that the developer install the 8" lines and be reimbursed by the
County through connection fees which is standard past policy.
On motion of Supervisor Johnson and the following recorded vote,
the recommendation of Mr. Hubbard was approved.
AYES:
Supervisor Myers, Minter, Johnson, Burton and Park
NAYS:
None
IN RE:
FIRE HYDRANT - HEDGELAWN AVENUE
RESOLUTION NO. 3054 ACCEPTING A CERTAIN BID MADE TO THE
COUNTY OF ROANOKE TO FURNISH AND INSTALL A FIRE HYDRANT AT
THE CORNER OF HEDGELAWN AVENUE AND HEATH CIRCLE.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
1. That a certain bid of J. F. St. Clair, Inc., being the lowest
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Virginia, as follows:
and best bid, in the amount of $950.00 to furnish and install a fire
hydrant at the corner of Hedgelawn Avenue and Heath Circle, upon all and
singular the terms and conditions of the invitation to bid, the specifi-
cations of the County of Roanoke, the bidder's proposal and the provi-
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sions of this resolution, be and the same hereby is accepted; and
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2. That the County Administrator is hereby authorized and directed
to enter into a contract upon a form approved by the County Attorney
with J. F. St. Clair, Inc. for this work; and
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3. That all other bids for said work are hereby rejected and the
County Clerk is hereby directed to so notify such bidders and express
the County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Myers, Minter, Johnson, Burton and Park
NAYS:
None
IN RE:
RESOLUTION NO. 3055
ACCEPTING A BID MADE TO THE
COUNTY OF ROANOKE FOR CONSTRUCTION OF THE PENN FOREST
BOULEVARD WATER LINE PROJECT.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of E. C. Pace Company, Inc. in the amount
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of $86,125.45, being the lowest and best bid received by the County for
the construction of the Penn Forest Boulevard Water Line Project, upon
all and singular the terms and conditions of the invitation to bid, the
specifications of the County of Roanoke, the bidder's proposal and the
provisions of this resolution, be, and the same hereby is accepted; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract with E. C. Pace Company, Inc. upon a form
approved by the County Attorney for this project; and
3. That all other bids for this project are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Myers, Minter, Johnson, Burton and Park
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NAYS:
None
IN RE:
COUNTY CODE PERTAINING TO GARBAGE AND RUBBISH
County Planner Tim Gubala informed that many calls are received
from citizens complaining about "garbage and trash" on property and that the
County Code is worded such that enforcement is difficult for the Planning
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Department. Mr. Gubala recommends a public hearing be held to amend the code
whereby a clearer definition of "garbage and trash" be included so as to pro-
vide easier enforcement. Proposed amendment is filed with the minutes of
this meeting.
On motion of Supervisor Myers and the following recorded vote, a
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public hearing on said amendment will be held at the regular Board meeting of
March 9, 1982.
AYES:
Supervisors Myers, Minter, Johnson, Burton and Park
NAYS:
None
IN RE:
CONSIDERATION TO INCORPORATE THE CRIMINAL JUSTICE TRAINING CENTER
A report relative to the incorporation of the New River Valley
Criminal Justice Training Center was filed with the Board but since no
representative from the Sheriff's Department was present to represent this
request, the Board tabled the matter and no action was taken by motion of
Supervisor Johnson and a unanimous voice vote.
IN RE:
RESOLUTION NO. 3056 ACCEPTING A CERTAIN BID MADE TO THE
COUNTY OF ROANOKE TO FURNISH 1982 REAL ESTATE TAX NOTICES AND
MAILERS.
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Uarco, Inc., being the lowest and best
bid, in the amount of $4,712.40 to furnish sixty thousand 1982 real
estate tax notices and mailers, upon all and singular the terms and
conditions of the invitation to bid, the specifications of the County of
! Roanoke, the bidder's proposal and the provisions of this resolution,
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2. That the County Adminstrator is hereby authorized and directed
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to enter into a contract upon a form approved by the County Attorney
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with Uarco, Inc. to furnish these tax notices and mailers.
3. That all other bids for said work are hereby rejected and the
County Clerk is directed to so notify such bidders and express the
! County's appreciation for the submission of their bids.
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Adopted on motion of Supervisor Johnson and the following recorded vote.
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AYES: Supervisors Myers, Minter, Johnson, Burton and Park
NAYS: None
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(reference Resolution #3056)
Fred Anderson, Treasurer, requested that only 18,000 notices and
mailers be ordered at this time for a cost of $3,060.00 and the additional
notices ordered at a later date since a change of address is contemplated.
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Approved by motion of Supervisor Johnson and a unanimous voice vote.
IN RE:
RESOLUTION NO. 3057 ACCEPTING A CERTAIN BID MADE TO THE
COUNTY OF ROANOKE TO FURNISH 1982 PERSONAL PROPERTY TAX
NOTICES.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Dominion Forms Service, Inc., being the
lowest and best bid received by the County, in the amount of $2,733.66
to furnish eighty thousand 1982 personal property tax notices, upon all
and singular the terms and conditions of the invitation to bid, the
specifications of the County of Roanoke, the bidder's proposal and the
provisions of this resolution, be, and hereby is accepted; and
2. That the County Administrator is hereby authorized and directed
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to enter into a contract upon a form approved by the County Attorney
with Dominion Forms Service, Inc. to furnish said tax notices; and
3. That all other bids for said work are hereby rejected and the
County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Minter and the following recorded vote.
AYES:
Supervisors Myers, Minter, Johnson, Burton and Park
NAYS:
None
IN RE:
RESOLUTION NO. 3058 ACCEPTING A CERTAIN BID MADE TO THE
COUNTY OF ROANOKE TO FURNISH 1982 PERSONAL PROPERTY AND REAL
ESTATE TAX TICKETS.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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Virginia, as follows:
1. That a certain bid of Dominion Forms Service, Inc. in the
amount of $2,713.81 to furnish 1982 personal property and real estate
tax tickets, being the best bid received by the County, upon all and
singular the terms and conditions of the invitation to bid, the spec-
ifications of the County of Roanoke, the bidder's proposal and the
provisions of this resolution, be, and the same hereby is accepted; and
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2. That the County Administrator is hereby authorized and directed
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to enter into a contract upon a form approved by the County Attorney
with Dominion Forms Service, Inc. for the printing of these tax tickets;
and
3. That all other bids for this work are hereby rejected and the
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Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
Adopted on motion of Supervisor Minter and the following recorded vote.
AYES:
Supervisors Myers, Minter, Johnson, Burton and Park
NAYS:
None
(Reference Resolution #3058)
Purchasing Director Ed Fitzgerald reported that low bid from Moore
Business Forms, Inc. was not accepted for this project since the Commissioner
.' of Revenue noted that said company has not purchased a valid business license
for the county.
IN RE:
RESOLUTION NO. 3059 ACCEPTING A CERTAIN BID MADE TO THE
COUNTY OF ROANOKE TO FURNISH THE INITIAL STOCK OF MOTOROLA
PARTS AND ADDITIONAL PARTS AS NEEDED FOR THE COUNTY'S RADIO
COMMUNICATIONS DIVISION.
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Valley Communications, Inc. to furnish an
initial stock of Motorola parts for use by the County's Radio Communications
Division, in the amount of approximately $5,000, plus additional parts
as needed, for a twelve month period, all of same to be at list price less
15%, be, and hereby is accepted; and
2. That the County Administrator is hereby authorized and directed
to enter into a twelve month contract upon a form approved by the County
the Clerk is directed to so notify such bidders and express the County's
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Adopted on motion of Supervisor Johnson and the following recorded vote. I
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3.
That all other bids for this equipment are hereby rejected and
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Attorney with Valley Communications, Inc.; and
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appreciation for the submission of their bids.
AYES:
Supervisors Myers, Minter, Johnson, Burton and Park
NAYS:
None
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IN RE:
RESOLUTION NO. 3060 AUTHORIZING AND DIRECTING THAT
A CERTAIN SUPPLEMENT BE PAID TO THE CHIEF ASSISTANT
COMMONWEALTH'S ATTORNEY OF ROANOKE COUNTY.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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Virginia, as follows:
1. That there be, and there hereby is authorized and directed
to be established a supplement of $2,000 to be paid to the Chief
Assistant Commonwealth's Attorney of Roanoke County; and
2. That the aforesaid supplement shall be paid in equal bi-
monthly installments commencing February 1, 1982 and terminating
June 30, 1982 unless authorized to he continued thereafter by
further order of the Board of Supervisors.
Adopted on motion of Supervisor Minter and the following recorded vote.
AYES:
Supervisors Myers, Minter, Johnson, Burton and Park
NAYS:
None
IN RE:
RESOLUTION NO. 3061 URGING THE ATTORNEY GENERAL TO STUDY
THE POSSIBILITY OF INTERVENING ON BEHALF OF THE COMMONWEALTH
IN THE CASE OF MUSSER, ET AL. ~ UNITED STATES OF AMERICA, ET
AL.
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WHEREAS, Appalachian Power Company (APCO) had been issued a license
by the Federal Power Commission to build the Blue Ridge Hydroelectric
Project on the New River; and
WHEREAS, in reliance on such permit APCO expended millions of
dollars in furtherance of such Project; and
WHEREAS, after APCO had spent some fourteen years in study of the
Project and expended millions of dollars, Congress adopted the Scenic
Rivers Act of 1976 which nullified the license previously issued to
APCO; and
WHEREAS, APCO will now be compelled to turn to more expensive
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sources of energy; and
vffiEREAS, APCO customers in Virginia and West Virginia as of the
present time have been impressed with the financial burden of the con-
gressional action nullifying APCO's license, and the Federal Power
Commission has estimated that the loss of this Project will cost APeO
customers $500,000,000.00 in higher rates for electricity to be supplied
from costlier alternative sources over the next thirty-five years; and
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WHEREAS, certain APCO customers have filed suit in the United
States District Court for the Western District of Virginia under the
style of Musser, ~ ala ~ United States ~ America, ~ al., against the
United States, the State Corporation Commission of Virginia, and APCO,
seeking recovery from the United States, and APCO if necessary, of the
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damages that the customers allege they have borne and will bear in the
form of higher rates because of the Governments's actions; and
WHEREAS, the plaintiff customers in the aforesaid case have peti-
tioned the Roanoke County Board of Supervisors to request the Attorney
General to intervene in the case on behalf of the Commonwealth.
THEREFORE, BE IT RESOLVED by the Roanoke County Board of Supervisors
as follows:
1. The Attorney General is urged to study the possibility of
intervening on behalf of the Commonwealth of Virginia in the case of
Musser, ~ al. ~ United States of America, ~ al. (W. D. Va., Civil
Action No. 81-0348).
2. The County Clerk is directed to forward an attested copy
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of this resolution to the Honorable Gerald L. Baliles, Attorney
General of the Commonwealth of Virginia.
Adopted on motion of Supervisor Minter and the following recorded vote.
AYES:
Supervisors Myers, ~1inter, Johnson, Burton and Park
NAYS:
None
Supervisor Minter expressed the importance of the above resolution
and its effect on the public.
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Supervisor Johnson related that at the recent VACO meeting which
she attended, they adopted a similar resolution to forward to the Attorney
General requesting intervention in this suit on behe.lf of Virginia citizens.
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IN RE:
WATER PROBLEM- WOODLAND AREA
Supervisor Johnson inquired of the County Engineer the status on a
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water problem in the Woodland area at Colonial Avenue whereby a citizen,
Mr. Cumbie, had a drainage problem near his driveway. Mr. Robertson informed
that the State Highway Department did some repair work to correct the problem
but this repair work created another water problem which they are now working
to solve.
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Mrs. Johnson directed that a letter be sent to the Highway Departmen
to aid Mr. Robertson's request to expedite this solution.
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Mrs. Johnson noted that while in Richmond at the VACO meeting
recently, she was made aware of some bills that will be coming before the
General Assembly which will be of interest to Roanoke County and that she has
alerted Mr. Buchholtz, County Attorney, so he can keep a watchful eye on
their progress.
IN RE:
RESOLUTION No. 3062
Supervisor Burton presented the following resolution expressing
the opinion of the Board of Supervisors and the County School Board urging
the General Assembly to take certain action regarding local revenues. VACO
is on record asking for a similiar request.
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RESOLUTION EXPRESSING THE OPINION OF THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY AND OF THE COUNTY SCHOOL BOARD OF ROANOKE
COUNTY, BOTH JOINTLY CONCURRING, AND URGING THE GENERAL
ASSEMBLY OF VIRGINIA TO TAKE CERTAIN ACTIONS RELATING TO LOCAL
REVENUES TO BE DISTRIBUTED BY THE COMMONWEALTH TO THE SEVERAL
LOCALITIES THROUGHOUT THE COMMONWEALTH FOR SCHOOL PURPOSES.
BE IT RESOLVED by the Board of Supervisors of Roanoke County and
the County School Board of Roanoke County, both said bodies concurring:
1. That the said Boards do generally favor the proposal being
considered relating to the salaries of teachers in the Commonwealth,
said proposal being designated as the "incentive fund" plan; provided
however, said Boards oppose any proposal that would cause local govern-
ment to fund a substantial portion of such "incentive fund" absent
authority delegated to each such locality to raise same from a source
separate, apart and distinct from said localities present local revenue
sources; and
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2. That said Boards do likewise urge the General Assembly of
Virginia to reevaluate the present method employed by the State for
funding the standards of quality imposed upon localities throughout the
Commonwealth for educational purposes; and to adopt legislation and
appropriation measures which will adequately fund the actual sums
required to finance the standards of quality; and
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3. That attested copies of this joint resolution of the Board of
Supervisors of Roanoke County and the County School Board of Roanoke
County forthwith be forwarded to the Clerk of the Senate and House of
Delegates, respectively, and to the Honorable Dudley J. Emick, Jr. and
the Honorable Ray L. Garland, Senators, and Honorable C. Richard Cranwell,
Honorable G. Steven Agee, Honorable Clifton A. Woodrum and Honorable A.
Victor Thomas, Delegates.
Adopted by motion of Supervisor Burton and the following recorded vote.
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AYES:
NAYS:
Supervisors Myers, Minter, Johnson, Burton and Park
None
Supervisor Minter reported that a number of complaints have been
brought to his attention regarding stray dogs in the County. He feels more
enforcement should be provided to alleviate this problem.
Chairman Park relayed to Mr. Minter and Mr. Flanders that some pro-
blems have been brought to his attention by the Bonsack Recreation Center
since they were under the impression he is still Supervisor for that District.
Mr. Minter and Mr. Flanders are aware of the problems involving senior citize
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IN RE:
EXECUTIVE SESSION
On motion of Supervisor Johnson and a unanimous voice vote, the
Board went into Executive session at 9:30 p.m. to discuss legal matters
at the request of County Attorney James Buchholtz.
IN RE:
OPEN SESSION
On motion of Supervisor Johnson and a unanimous voice vote, the
Board reconvened in open session and on same motion and vote, immediately
adjourned its meeting at 9:35 p.m.
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