9/14/1982 - Regular
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9-14-82
Roanoke County Board of Supervi brs
Salem-Roanoke County Civic Centl
Salem, Virginia
September 14, 1982
The Board of Supervisors of Roanoke County, Virginia, met this day
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in open session at the Salem-Roanoke County Civic Center in Salem, Virginia,
this bein8 the second Tuesday and the second regular meeting of the month
of September, 1982.
MEMBERS PRESENT:
Chairman Athena E. Eurton and Supervisors May W. Johnson
Gary J. Hinter, Robert E. Myers, and Harry C. Nickens.
MEHBERS ABSENT:
None
IN RE:
EARLY SESSION
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The Board met at 4:00 p.m. at the new Roanoke County AdministratioI
Center to review construction progress on the new facility.
IN RE:
UPDATE ON WATER/ SElJER RATE STUDY
Hr. John Chambliss, Jr., Director of Finance, presented a report
to the Board. A work study session was set for Tuesday, September 28,
1982, at 4:00 p.m. at the Salem-Roanoke County Civic Center, Salem, Virginia
IN RE:
CALL TO ORDER
Chairman Burton called the neeting to order at 6:40 p.m. at the
Salem-Roanoke County Civic Center. Chairman Burton stated that the Board
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had met in an earlier session at 4:00 p.m. at the new Roanoke County
Administration Center to review construction pro8ress.
IN RE:
ItNOCATION/PLEDGE OF ALLEGIANCE
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The Chairman recognized the Reverend Graham Sowers, of the
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Vinton Church of the Brethren, who offered the invocation. The pledge
of allegiance to the Flag was then recited in unison by all present.
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IN RE:
INFO~1ATION ITEMS
Supervisor Johnson moved that the following items be received
and filed: her motion was adopted by a unanimous voice vote:
(1) Accounts paid during August, 1982.
(2) Letters from Senator Harry F. Byrd, Jr. and Senator John
lJ. Warner regarding the County's request for a post office in the southwest
section of the County.
(3) Letter from the Chairman of the Advisory Network of JLARC
regarding the recent workshops held around the state on highway allocation.
(4) Report of Roanoke Valley Cablevision, Inc. for the second
quarter of 1982.
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(5) Letter from VVKR, Inc. setting forth the proposed project
schedule for the new Roanoke County Courthouse.
(6) Letter from John J. Butler, President of the Board of
Directors of the Roanoke Valley Council of COlnmunity Services, Inc.,
requesting the opportunity to present to the Supervisors a report on
Community Long-Range Planning for the Valley.
IN RE:
PUBLIC HEARINGS
PUBLIC HEARING TO OBTAIN INPUT INTO TIiE DEVELOPMENT OF
A CO}illUNITY DEVELOPMENT BLOCK GRANT APPLICATION FOR
(a) SALEM-ROANOKE COUNTY l-lATER FACILITIES PROJECT Arm
(b) ROANOKE COUNTY INDUSTRIAL SITE DEVELOPMENT PROJECT
County Planner Timothy W. Gubala stated that Roanoke County
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had secured an option on a 53 acre parcel of land off U.S. 460 for a
proposed Roanoke Co~nty industrial park. HE stated that Roanoke County
is in a position to apply for a Federal Grant to purchase this 53 acres
of land. Mr. Gubala presented a report which presented facts on how
industrial growth could lighten the tax burden on residential property
and that new industry in the area would provide jobs for the County's
growing population.
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Supervisor Minter stated he had received many calls from concernec
residents, who are opposed to the project. He stated the citizens were
concerned about the increased purchase price of the property. It was
pointed out that the property recently purchased by Roanoke City, for
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industrial development, was purchased at a comparable price and it is
felt the city's announcement of plans for an industrial development
encouraged an increase in the property values of surrounding available
property.
Supervisor Minter asked for a clarification of the
possibility that this parcel of property could be purchased by someone
else and annexed into the City of Roanok~. County Attorney Buchholtz
explained that Roanoke County is immune from city initiated annexation,
but that the land could be annexed if 51% of the qualified voters of
the area would petition for annexation into the city.
Supervisor Minter expressed the concern of some citizens regarding
the entrance and exit to an industrial development at the site proposed.
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Mr. Gubala stated that commercial or industrial traffic on Ruritan Road
would not be favorable. He suggested access to the area through the
City of Roanoke with the proposed extension of Hershberger Road or access
from Route 460. The City of Roanoke proposes access from Route 460 to
their property.
Supervisor Minter asked if there was any way the County could
restrict the industrial development of this property. Mr. Gubala stated
the County could require restrictive covenants to control such things as
the layout of the property; the landscaping; the access; the parking;
street lighting, etc. The industrial district M-l or M-2 zoning provides
for a 30 ft. buffer, which could be expanded. Supervisor Burton pointed
out that these are examples of the types of restrictions which could be
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placed on the development. She noted that the County would be able to
more closely restrict the development than if it were being developed
by a private developer.
Dr. Nickens inquired about the possibility of the property
bec0ming residential. Mr. Gubala stated that it is presently zoned
residential and it might possibly become a more intense residential use,
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such as duplexes or townhouses. It is also possible a private industry
could purchase the land and request an M-l or M-2 zoning.
Supervisor Minter asked Mr. Gubala what the grant funds could
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be used for. Mr. Gubala stated the following: (1) site acquisition,
(2) site development, (3) development of water and sewer, (4) access to
the site. It was noted that the 53 acre tract had been considered for a
possible school site or park site, but it was decided that that particular
parcel was not a good site for either use.
Chairman Burton stated that if there were no further questions
from the Board, that she would entertain citizen comments. She asked that
each citizen limit his comments to three minutes.
Mr. H. D. Powell, Jr. (2326 Sourwood Rd., Roanoke, in the
LaBellevue subdivision) presented petitions with approximately 300 names of
citizens who are very much opposed to the rezoning of the 53 acres fo~
industrial development. Mr. Powell stated that the citizens are quite
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concerned and that they knew nothing of what the Board is proposing. He
also stated that they are definitely opposed to anything that would
devalue property, but not opposed to anything that would attract tax
revenue. Mr. Powell lamented to the Board on behalf of citizens in his
area that they had had no help with parks and schools from the County
Board. He recommended to the Board that no action be taken until the
citizens and the Board could take a look at a positive, well planned
proposal.
Supervisor Johnson informed Mr. Powell that the Board did not
know what type industry would be accepted, but at this point all the
Board is doing is seeking a grant and if the money comes in residents
could help with covenants. She stated that this is an opportunity to
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get money to increase the tax base for the County. She also stated that
this meeting was not for rezoning, but only seeking a grant.
Supervisor Johnson stated that the County would also have to
have the land rezoned just as a citizen would if he owned the land. She
mentioned that the County had had properties in the past, which could
not be rezoned, and expressed to Mr. Powell that the Board was certainly
going to listen to the public, but that this was an opportunity to get
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money to increase the tax base of the County.
Chairman Burton stated that the Board could require of a
prospective industry a site plan specifying exactly what kind of landscaping
restrictions would be developed before the property would be sold to a
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what type of exterior lighting would be allowed and that these type
particular person. Chairman Burton further explained the Board was
concerned regarding any devaluation of citizens property and that the
Board felt a responsibility to the citizens of the County to protect their
interest in their property. She also stated that the citizens do have
rights and they they would have a voice in what the Board would do.
Chairman Burton discussed the need for schools and parks in the area and
reminded the group that the Board was aware of the need, and that the
land in question was considered for school purposes and it was felt it
would not be a good location, but that the Board is still concerned about
school and park locations in the area, and is trying to prepare for the
future.
Revermd W. Carroll Brooke (3237 Bromley Rd. SW) stated that
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he did not live in the area in question, that he lived in the Windsor
Hills district. His complaints were directed toward the cost of the land
and that townhouses had been built near his home which brought the value
of the property down. He stated that the people did not know what
would be built, and remarked that "it is high time that you told us the
truth". Chairman Burton stated that the Board was telling the truth.
Rev. Brooke continued to complain about the cost of the property. He also
stated that if the County did not want to pay the high price they should
condemn the property. Chairman Burton asked the County Attorney to give
a cr i te ria
for condemnation of property for public use. Mr. Buchholtz
stated "it is true that the governing body has the power of eminent
domain and this governing body, like all others has this power. The
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power may be exercised for a public purpose. I suggest to you that
condemnation of this property to permit the development of private
business gives me great pause as to suggest to you that that is a public
purpose."
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Supervisor Minter remarked that Rev. Brooke did make several
good points, and that he understood the peoples fear and uncertainty
when all facts are not known. He also questioned the fact that the land
was bought for $145,000 and now the figure talked about is $300,000 and
he felt the reason for this was that the city bought the adjacent land.
Chairman Burton stated that this type of story is repeated time and time
again in the development of land. She also stated that there had been
experiences of a developer proposing certain use for a piece of property
and that she had recently had a discussion with County officials concerning
this point, and they discussed the initiation of a site plan as being a
proper condition for zoning where if the proposed site development
does not follow then the County has recourse for its being disassembled
or whatever. She stated that this procedure has not been used by the
County, but it was being considered as a condition for rezoning. She
felt that this was the type of reassurance the Board was looking for, in
that if there was any deviation from the proposed site development, that
it would go before a citizen's body and the Board of Supervisors before
any deviation could be made.
Mr. H. Larry Hughes (2310 Sourwood St., LaBellevue subdivision)
asked if tne Board was voting on something at this time. Chairman
Burton said the Board was voting on the grant application and that was
all. Mr. Hughes asked that the Board delay that vote to give the citizens
I a chance to get together with Supervisor Minter, to discuss the situation
to relieve the people of some of their fears. He felt this was the first
step to be taken before the vote. He also questioned the zoning, as to
whether it was M-l or M-2, and whether the Statesman Industrial Park,
located in the City of Roanoke was zoned similar to that. Chairman
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Burton stated no, and that the city's designation of M-l, etc. did not
necessarily correspond with the County's designation. She asked Mr.
Gubala, the County Planner, to address the question. Mr. Gubala stated
that as far as he knew the city's property was light manufacturing,
but did not know what the city included as light manufacturing. The
Statesman Industrial Park was again mentioned by Mr. Hughes, asking if
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the Board had toured it and he was informed that the County was not
planning this type development. Chairman Burton related that the Board
would like to be in a position to control what happens to the property
Mr. Hughes again, asked that the Board delay voting to give
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that the County plans to purchase.
the citizens a chance to get together. Chairman Burton stated that it
was imperative that the Board make some decision at this meeting because
of the time limit of when the Board could apply for the grant. The time
limit being September 17. Mr. Hughes then asked if the Board had to
indicate on the grant application the prescribed use for the land; the
answer was yes. He was informed that the prescribed use was indicated,
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but not the zoning, and that any rezoning would be attached to the grant
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itself. Mr. Hughes then asked if that would preclude the land being used
for schools and parks, and he was informed yes.
Mr. Hughes once again, asked for time before the vote, and
Chairman Burton stated that the deadlines were imposed upon the Board
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by the State. Supervisor Nickens stated that the County's chances of
getting the loan were 20-25 out of 300 applications, and that if the
County delayed voting at this time and asked that the County be given
an extension, that with 300 applications, we would not be given
, consideration for the grant. He also stated that the grant could be
approved and then not accepted by the Board, but that if the Board did
not apply then you do not have the option of rejecting the grant.
The Board was asked how long the application had been in hand,
and Chairman Burton stated that the County did not have anything that they
wished to apply for a grant to be used for. It was only when Roanoke City
announced its proposal for the land and bought it, that Roanoke County
had any reason to propose the grant in question. She also stated that
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the Board had acted in good faith according to the situation that had
come before them. Mr. H~ghes again asked for time before the vote.
Mr. Rupert B. Bonhotel (~.13S Blue View Dr., Roanoke, Va) expressec
his opinions concerning the proposed industrial development.
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Mr. Buddy Davis (#1 Homestead Lane, Roanoke) stated his complaints
about not having a school on the land, but that the County was consid~ring
an industrial park.
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Supervisor Minter then asked Mr. Gubala if the deadline for
the application on the 17th meant it had to be received by that date.
Mr. Gubala stated that it had to be postmarked that date. Supervisor
Minter asked if he could meet with the citizens at a scheduled meeting
on the 16th for more discussion.
Chairman Burton than asked Mr. Gubala if this could be incorporate
into the application with the delay in time. He stated that the concerns
that were raised at the hearing would have nothing to do with filling
out the application.
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Supervisor Nickens then asked Mr. Gubala for a copy of the grant t
be taken to the meeting on Thursday (16th) evening for the citi~ens to
review. At this point a citizen asked for a reading of the purpose of
the grant for information. The purpose of the grant was read by Mr.
Gubala.
Supervisor Minter moved tbat the action on Lhe industrial site
development project be deferred until Friday morning at 8:00 a.m.,
September 17th at the County Administration offices on Clay Street in
Salem. The motion was carried by the following vote:
AYES: Supervisors Myers, Minter, Johnson, Nickens, and Burton.
NAYS: None.
IN RE: SALEM-ROANOKE COUNTY WATER FACILITIES PROJECT
III Chairman Burton presented the Salem-Roanoke County Water Facilitie
project for discussion. Supervisor Johnson moved that the application for
the water project be made. The motion was carried by the following roll
call vote:
AYES:
Supervisors Minter, Johnson, Nickens, Myers, and Burton
NAYS:
None.
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IN RE:
PUBLIC HEARING TO OBTAIN INPUT RELATIVE TO THE LEASE
OR SALE OF THREE PARCELS OF SURPLUS PROPERTY OWNED BY
THE COUNTY
County Planner Timothy W. Gubala presented a report regarding
the surplus property of the old Hollins Fire Station, the old School Board
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property on Hollins Road, and the Cook Bottom property in the City of
Salem. Chairman Burton asked if anyone wished to speak regarding these
properties. There was no input from citizens and no action was taken by
the Board.
IN RE:
PETITIONS AND COMMUNICATIONS
Letter from Jack B. Coulter, Chairman of the Roanoke Valley War
Memorial Committee, regarding the disbursal of surplus funds and suggesting
the appointment by Roanoke City Council of a War Memorial Committee.
This letter was received and filed with the minutes of this meeting.
Letter from Byron R. Dickson to the County Attorney regarding
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legislation which provides that qualifying solar energy equipment may
be declared as a separate class of property and either totally or partially
exempt from local taxation. Supervisor Johnson moved to refer the matter
to the finance department for consideration. The motion was approved by
the following vote:
AYES:
Supervisors Minter, Johnson, Nickens, Myers, and Burton.
NAYS:
None.
IN RE:
REPORT OF COUNTY ADMINISTRATOR
The County Administrator brought before the Board several items
Supervisor Johnson stated there were several items she felt
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concerning the Roanoke County Administration Center.
needed immediate attention, such as paving and landscaping. Chairman
Burton suggested that the Board give the Building Committee the authority
to make the decisions on these matters that would be in the best
financial interest of the County to proceed with projects that would
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Supervisor Minter moved that the Board give the Building
Committee the authority to proceed with the matters. County Attorney
Buchholtz stated that the Building Committee did not have the authority
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to accept bids, but if prices are received, then the Building Committee
could proceed.
Supervisor Johnson then made a substitute motion that those
items that had bids be done immediately. County Attorney Buchholtz,
added, not to exceed the price on hand. Chairman Burton then asked
the County Administrator if he could foresee any of the unpriced items
being of an emergency nature. Administrator Flanders mentioned items
such as furniture and painting.
Supervisor Minter then made another substitute motion directing
the County Attorney to prepare, and the Clerk to spread, the appropriate
resolutions to provide for the work not to exceed the several prices
bid, as set forth in the report of the County Administrator, which
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report is filed with the minutes of this meeting. Supervisor Minter's
substitute motion was adopted by the following recorded vote:
AYES: Supervisors Minter, Johnson, Nickens, and Burton
NAYS: None
ABSTAIN~ Supervisor Myers
RESOLUTION NO. 3239 AUTHORIZING THE COUNTY OF ROANOKE TO
ENTER INTO AN AGREEMENT WITH YAGLE NURSERY, INC. FOR LANDSCAPING
AT THE ROANOKE COUNTY ADMINISTION CENTER
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County of Roanoke be, and hereby is, authorized to
enter into an agreement with Yagle Nursery, Inc. for landscaping at the
Roanoke County Administration Center at a cost not to exceed $2,539.75;
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and
2. That the County Administrator be, and hereby is, authorized and
directed to execute this agreement on behalf of Roanoke County upon a
form approved by the County Attorney.
Adopted on motion of Supervisor t1inter and the following recorded
vote:
AYES:
Supervisors Minter, Johnson, Nickens, and Burton
NAYS:
None
ABSTAIN: Supervisor Myers
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RESOLUTION NO. 3240 AUTHORIZING THE COUNTY OF ROANOKE TO
ENTER INTO AN AGREEMENT \JITH THOMAS BROTHERS, INC. FOR CERTAIN
REGRADING AND SEEDING AT THE ROANOKE COUNTY }~MINISTRATION
CENTER
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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Virginia, as follows:
1. That the County of Roanoke be, and hereby is, authorized to
enter into an agreement with Thomas Brothers, Inc. for regrading and
hydroseeding the slope on the Brambleton Avenue side of the Roanoke
County Administration Center at a cost not to exceed $3,200.00; and
2. That the County Administrator be, and hereby is, authorized and
directed to execute this agreement on behalf of Roanoke County upon a
form approved by the County Attorney.
Adopted on motion of Supervisor Minter and the following recorded
vote:
AYES:
Supervisors Minter, Johnson, Nickens, and Burton
NAYS:
None
ABSTAIN: Supervisor Myers
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RESOLUTION NO. 3241 ACCEPTING A CERTAIN BID MADE TO THE COUNTY
OF ROANOKE TO FURNISH AND INSTALL INTERIOR PARTITIONS AT THE
ROANOKE COUNTY ADMINISTRATION CE~1TER
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Harris Office Supply in the amount of
$19,200.00, being the lowest conforming bid to furnish and install
interior partitions at the Roanoke County Administration Center, upon
all and singular the terms and conditions of the invitation to bid, the
specifications of the County of Roanoke, the bidder's proposal, and the
provisions of this resolution, be, and the same is hereby ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
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to enter into a contract upon a form approved by the County Attorney for
the purchase and installation of these partitions; and
3. That all other bids for this purchase are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
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Adopted on motion of Supervisor Minter and the following recorded
vote:
AYES:
Supervisors Minter, Johnson, Nickens, and Burton.
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NAYS: None
ABSTAIN: Supervisor Myers
RESOLUTION NO. 3242 ACCEPTING A CERTAIN BID MADE TO THE COUNTY OF
ROANOKE TO MOVE CERTAIN COUNTY OFFICES TO THE ROANOKE COUNTY
ADMINISTRATION CENTER
BE IT RESOLVED by the Board of Supervisors of Roanoke Ccunty,
Virginia, as follows:
1. That a certain bid of Garst Transfer and Storage in the amount
of $4,800.00, being the lowest conforming bid to move certain County
offices to the Roanoke County Administration Center, upon all and
singular the terms and conditions of the invitation to bid, the specificatio s
of the County of Roanoke, the bidder's proposal, and the provisions of
this resolution, be, and the same is hereby ACCEPTED: and
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2.
That the County Administrator is hereby authorized and directed
to enter into a contract upon a form approved by the County Attorney for
this work; and
3. That all other bids for this work are hereby rejected and the
County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Minter and the following recorded
vote:
AYES: Supervisors Minter, Johnson, Nickens, and Burton
NAYS: None
ABSTAIN: Supervisor Myers
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RESOLUTION NO. 3243 AUTHORIZING THE COUNTY OF ROANOKE TO
ENTER INTO AN AGREEMENT HITH APPALACHIAN POHER COHPANY PROVIDING
FOR THE INSTALLATION OF UNDERGROUND ELECTRICAL SERVICE TO THE
ROANOKE COUNTY ADMINISTRATION CENTER
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County of Roanoke be, and hereby is, authorized to
enter into an agreement with Appalachian Power Company to install
underground electrical service at a cost not to exceed $1,513.00 to the
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Roanoke County Administration Center; and
2. That the County Administrator be, and hereby is, authorized and
directed to execute this agreement on behalf of Roanoke County upon a
form approved by the County Attorney.
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Adopted on motion of Supervisor Minter and the following recorded
vote:
AYES: Supervisors Minter, Johnson, Nickens, and Burton
NAYS: None
ABSTAIN: Supervisor Myers
RESOLUTION NO. 3244 AUTHORIZING THE COUNTY OF ROANOKE TO
ENTER INTO AN AGREEMENT WITH APPALACHIAN POWER COMPANY PROVIDING
FOR THE INSTALLATION OF POLES AND LIGHTS FOR THE PARKING LOT
AT THE ROANOKE COUNTY ADMINISTRATION CENTER
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County of Roanoke be, and hereby is, authorized to
enter into an agreement with Appalachian Power Company to install two
electric poles and lights for the parking lot at the Roanoke County
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Administration Center at a cost not to exceed $1,422.00; and
2. That the County Administrator be, and hereby is, authorized and
directed to execute this agreement on behalf of Roanoke County upon a
form approved by the County Attorney.
Adopted on motion of Supervisor Minter and the following recorded
vote:
AYES: Supervisors Minter, Johnson, Nickens, and Burton
NAYS: None
ABSTAIN: Supervisor Myers
RESOLUTION NO. 3245 APPROVING A CHANGE ORDER TO THE COUNTY'S
CONTRACT WITH R. E. LEE AND SON, INC. FOR RECONSTRUCTION AND
RENOVATION OF THE ROANOKE COUNTY ADMINISTRATION CENTER
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a change order to the County's contract with R. E. Lee and
Son, Inc. for reconstruction and renovation of the Roanoke County
Administration Center be, and it hereby is, approved as herein set forth
in the following words and figures, to-wit:
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Add $ 1,491.00
Add 222.60
Add 1,744.00
Add 3,441. 00
Add 702.30
TOTAL 7,600.90
a. Flag poles at main entrance
b. Sound installation - Attorney's office
c. County Treasurer's private office
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d. CRT Cable and radio base station
e. Replacement of 25 broken windows
2. That the County Administrator is hereby authorized and directed
to execute this change order on behalf of the County of Roanoke upon a
form approved by the County Attorney.
Adopted on motion of Supervisor Minter and the following recorded
vote:
AYES: Supervisors Minter, Johnson, Nickens, and Burton
NAYS: None
ABSTAIN: Supervisor Myers
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RESOLUTION NO. 3246 ACCEPTING A CERTAIN BID MADE TO THE COUNTY
OF ROANOKE TO PAINT CERTAIN FURNITURE AT THE ROANOKE COUNTY ADMINISTRATI N
CENTER
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Valley Electro Magnetic Painting in the
amount of $6,500.00, being the lowest conforming bid for painting certain
furniture at the Roanoke County Administration Center, upon all and
singular the terms and conditions of the invitation to bid, the specificatio
of the County of Roanoke, the bidder's proposal, and the provisions of
this resolution, be, and the same is hereby ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract upon a form approved by the County Attorney for
this painting; and
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3. That all other bids for this painting are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Minter and the following recorded
vote:
AYES: Supervisors Minter, Johnson, Nickens, and Burton.
NAYS: None
ABSTAIN: Supervisor Myers
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17 1.
RESOLUTION NO. 3247 ACCEPTING A CERTAIN PROPOSAL MADE TO THE
COUNTY OF ROANOKE TO FURNISH AND INSTALL CENTRAL DICTATING
EQUIPMENT AT THE ROANOKE COUNTY ADMINISTRATION CENTER
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the proposal of Dictaphone to furnish and install a
Dictaphone Model 2930 cassette central recorder, a Dictaphone TDM voice
actinated telephone interface, and a Dictaphone DCXI Transcriber at a
cost not to exceed $2,502.75 be, and hereby is, accepted; and
2. That the County Administrator is hereby authorized and directed
to enter into an agreement with Dictaphone, upon a form approved by the
County Attorney, to purchase this equipment.
Adopted on motion of Supervisor ~1inter and the following recorded
vote:
AYES:
Supervisors Minter, Johnson, Nickens, and Burton
NAYS:
None
ABSTAIN: Supervisor Myers
County Administrator Flanders then introduced the subject of
the paving of the Roanoke County Administration Center parking lot.
Supervisor Myers moved that the Board accept the low bid for the paving of
the parking lot. County Administrator Flanders informed the Board that
the low bid was from Virginia Asphalt and Paving Co.
RESOLUTION NO. 3248 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE FOR PAVING OF THE PARKING AREA AT THE ROANOKE COUNTY
ADMINISTRATION CENTER
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Virginia Asphalt and Paving Co. in the
amount of $24,705.00 to pave the parking area at the Roanoke County
Administration Center, upon all and singular the terms and conditions of
the invitation to bid, the specifications of the County of Roanoke, the
bidder's proposal and the provisions of this resolution, be, and the
same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
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to enter into a contract with Virginia Asphalt and Paving Co. upon a
form approved by the County Attorney for this work; and
3. That all other bids for this work are hereby rejected and the
County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Minter and the following recorded
vote:
AYES: Supervisors Minter, Johnson, Nickens, and Burton
NAYS: None
ABSTAIN: Supervisor Myers
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Chairman Burton then asked Mr. Flanders to present the facts
concerning the telephone system at the new Roanoke County Administration
building. he stated that in planning for this he had worked very closely
with the telephone company and all of the departments. lie said many
concepts were invEStigated and these concepts were presented to the Board,
after which the Board recommended the County go to the bid process. He
called on Mr. S. A. Cable, Radio Shop Superintendent and Mr. John R.
Hubbard, Director of Public Utilities to submit a report on the proposals
received. After presentation of all proposals and extensive discussion
by the Board of the cost involved, maintenance, etc., of service by C & P
and UCS, Inc., Supervisor Nickens moved that the Board accept the
installation of the telephone system by UCS., Inc. The motion was adopted
by the following roll call vote:
AYES: Supervisors Hinter, Nickens, Hyers and Burton
NAYS: None
ABSTAIN: Supervisor Johnson
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IN RE:
RECESS
Chairman Burton called for a recess at 9:00 p.m.
IN RE:
RECONVENEMENT
Chairman Burton reconvened the meeting at 9:15 p.m.
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9-14-82
IN RE:
COUNTY ATTORNEY'S REPORT
County Attorney Buchholtz stated that he did not have an item
on the agenda, he did however, mention an item coming up under the County
Planner section; the Proposed Townhousetor-Sale Zoning District. He stated
he felt it imperative that he discuss a legal matter relating to that
proposal with the Board in Executive Session before the Board could take
action on the proposal.
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IN RE:
DIRECTOR OF FINANCE
John M. Chambliss, Jr., Director of Finance, presented the
Board with a written report for review of the Carry-Over Appropriation
Resolution (continued from September 7th meeting). A copy is included
with the agenda material of this meeting and filed in the Supervisors'
files. After extensive discussion, Supervisor Nickens moved that the
operations be covered as indicated in a previous resolution until the next
scheduled meeting to give Board members time to review the report.
Hotion was adopted by a unC::Ilimous voice vote.
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IN RE:
TIMETABLE FOR BOND SALE
John Chambliss, Jr., Director of Finance, presented his report
for the Loard's consideration of the proposed timetable for the preparation
of the Official Statement and Sale of $10 Million Public Improvement Bonds.
IN RE:
COUNTY ENGINEER
On motion of Supervisor Minter and a unanimous voice vote, the
following reports were received and to be forwarded to the Highway
Departments requesting that the said roads be accepted as part of the
State Secondary System:
1. Eradsllaw Road from Bradshaw Road (Secondary Route 864)
to Route 311 in Catawba district.
2. South Mountain Drive (Secondary Route 875) extension from
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0.07 mile southeast of Secondary Route 1591 southeast 0.05 mile to
present end in Cave Sprine district.
3. Mountain Park Drive from Westward Lake Drive (Secondary
Route 1146) northward to Lake Park Road in Catawba district.
4. Extension of Secondary Route 943 from 0.06 mile northeast
of Secondary Route 731 0.10 mile to end in Cave Spring district.
5. Airpoint Drive - Airpoint Road from Route 221 east to
Airpoint Circle in Windsor Hills district.
6. Eveningwood Lane from Summer Drive to North Lakes Drive in
Hollins district.
IN RE:
UTILITY OPERATIONS AND MAI';'lENANCE
Supervisor Myers moved for adoption of the following prepared
resolution:
RESOLUTION NO. 3249 AUTHORIZING ROANOKE COUNTY TO
-----
EXEC1FL A CLRTAIN DEED OF EASEl1ENT GRANTING APPALACHIAN
POHER C:Ji/,PANY AN EASENENT ACROSS THE STARKEY SEWAGE
TREATMENT PLANT PROPERTY
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That Roanoke County be, and hereby is, authorized to grant a
utility line easement to Appalachian Power Company across the Starkey
Sewage Treatment Plant property; said easement being 422 feet long and
being further described on a plat prepared by Appalachian Power Company
identified as Drawing No. R-16l8 and being more particularly described
in a deed of easement of record in the Clerk's Office of the Circuit
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Court for Roanoke County; provided however, the County of Roanoke shall
incur no financial liability as a result of its execution of said deed
of easement, and said deed of easement to be otherwise approved as to
form by the County Attorney; and
2. That the County Administrator be, and hereby 18, authorized and
directed to execute the aforesaid deed of easement on behalf of Roanoke
County.
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17 5
Adopted by motion of Supervisor Myers and the following recorded
vote:
AYES:
Supervisors Minter, Johnson, Nickens, Myers, and Burton.
NAYS:
None
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IN RE:
UTILITY ENGINEERING AND ADMINISTRATION
Supervisor Johnson moved for adoption of the following prepared
resolution:
RESOLUTION NO. 3250 ACCEPTING TEE DONATION OF
THE SEHERAGE PUMPING STATION LOT AND THE HATER AND
SE~mR LINES IN THE FORT LEHIS INDUSTRIAL PARK
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the offer of the developers of the Fort Lewis Industrial
Park to donate the sewerage pumping station lot and the water and sewer
lines in the industrial park to the Board of Supervisors of Roanoke
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i County be, and hereby is, ACCEPTED; and
2. That upon receipt of a duly executed deed, upon a form approved
Ly the County Attorney, from the developers of the Fort Lewis Industrial
Park conveying the hereinabove mentioned sewerage pumping station lot
I, and the water and sewer lines to the Board of Supervisors, the County
Administrator is hereby authorized to authenticate the acceptance
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thereof, as made and provided by Section 15.1-286 of the 1950 Code of
Virf,inia, as amended.
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Adopted by the following recorded vote:
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AYES:
Supervisors Minter, Johnson, Nickens, Myers, and Burton.
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NAYS:
None
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IN RE:
TELEPHONE APPROPRIATION RESOLUTION
RESOLUTION NO. 3251 ACCEPTING A BID HADE TO THE COUNTY OF
ROANOKE TO SUPPLY AND INSTALL A TELEPEONE SYSTEM AT THE
ROANOKE COUNTY ADMINISTRATION CENTER
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DE IT RESOLVED by the Board of Supervisors of Roanoke County,
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9-14-82
176
Virginia, as follows:
1. That a certain bid of Universal Communications Systems in the
amount of $70,134.00 to supply and install a telephone system at the
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Roanoke County Administration Center, upon all and singular the terms
and conditions of the invitation to bid, the specifications of the
County of Roanoke, the bidder's proposal in accordance to the County's
specifications and the provisions of this resolution, be, and the same
hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract with Universal Communications Systems upon a
form approved by the County Attorney for this work; and
3. That all other bids for this work are hereby rejected and the
County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Minter and the following recorded
vote:
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AYES:
Supervisors Minter, Nickens, Myers and Burton
NAYS: None
ABSTAIN: Supervisor Johnson
IN RE: PARKS AND RECREATION
Presented to the Board a $500.00 donation from the Vinton
Jaycees for playground equipment for Gearhart Park through the Adopt-A-Park
Program.
Gary A. Huff, Assistant Director of Parks and Recreation,
introduced Ron Harvey and Jim Hayes from the Vinton Jaycees. Mr. Harvey
expressed the desire that the funds, with some additional funds from the
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County be used for a springboard and one other piece of equipment. He
also asked that the Board consider placing a sign at the end of Gus lJicks
Boulevard to indicate the location of Gearhart Park and look into possible
road and landscaping improvements. Chairman Burton directed the County
Administrator and the Director of Parks and Recreation to investigate
then made by Supervisor Nickens to approve the appropriation resolution
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these matters and bring their recommendations to the Board. Motion was
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as follows:
RESOLUTION NUMBER 3252
On motion made by Supervisor Nickens, the General Appropriation
Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is
the same hereby amended as follows to become effective September 14, 1982:
DESCRIPTION
INCREASE
(DECREASE)
ACCOUNT NUMBER
Class:
Fund:
Dept:
Object:
Expenditures
General
Parks & Recreation
Recreation Equipment &
Supplies
$500
03-6-07100-54120
Class:
Fund:
Source:
Revenues
General
Contributions - Parks
and Recreation
$500
03-5-16130-00000
Adopted by the following recorded vote:
AYES:
Supervisors Minter, Johnson, Nickens, Myers, and Burton.
NAYS:
None
Supervisor Johnson moved for the adoption of the following
prepared resolution:
RESOLUTION NO. 3253 AUTHORIZING THE DEPARTMENT OF
PARKS AND RECREATION OF ROANOKE COUNTY TO ACCEPT DONATIONS
TO ASSIST IN THE ESTABLISHMENT OF A WELLS FARGO GAMEFIELD
FITNESS FACILITIES PROGRAM IN ROANOKE COUNTY
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the Parks and Recreation Department of Roanoke County is
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i hereby authorized to accept donations from private individuals, groups,
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and/or interests to assist in the development of a Wells Fargo Gamefield
Fitness Facilities Program in Roanoke County; and
2. That the Department of Parks and Recreation of Roanoke County
is further authorized to accept a certain grant in the amount of $5,000
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i funded by the Virginia Commission of Outdoor Recreation and Wells Fargo
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i Bank National Association; and both the grant proceeds and the donations
,
authorized to be accepted are to be placed in a separate special account
to be designated for the purpose of establishing a gamefield fitness
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178
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facilities program upon receipt of sufficient donations to total a sum
of $6,300 whEn added to the grant proceeds of $5,000; and
3. That the County Administrator is authorized and directed to
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execute all grant agreements and/or documents required to be executed on
behalf of Roanoke County in the premises, all of which shall be upon
form approved by the County Attorney.
Adopted by the following roll call vote:
AYES:
Supervisors Minter, Johnson, Nickens, Myers, and Burton.
NAYS:
None
IN RE:
COUNTY PLANNER REPORTS
Chairman Burton stated the County Attorney had requested an
executive session to discuss legal matters prior to deliberations on the
Townhouse Zoning item on the agenda. An executive session was not held
at this point.
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County Planner, Timothy W. Gubala reported on the private road
subdivisions requesting the Board to authorize a sixty-day (60)
moratorium on the approval of any private road subdivisions until the
staff and Planning Commission could finalize amendments to the Subdivision
Ordinance and present them to the Board for a public hearing. He stated
there were three pending applications for private road subdivisions at
this time.
County Attorney Buchholtz was consulted and he stated the Board
could not adopt a moratorium at this point in time because of prior action
of the Board in the revisions for approval of private road subdivisions
private road subdivisions.
He added the Board did establish
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con ltlons, I
was referred to the Planning Commission to grant or deny approval of
some
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the most significant one being, development of a home owners agreement,
to be recorded, so information would be available concerning the extension
of the road. He continued by stating that neither the Board nor the
Planning Commission needed to declare a moratorium because the Planning
Commission could simply either carryover or refuse to consider certain
entertain the issue of the moratorium.
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matters presented to them. He recommended to the Board that they not
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179
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At this point, Supervisor Nickens inquired if there was a better
way to present this type item for consideration, if the County Attorney
has information that precludes Board action on an item, if the County
Attorney's recommendation was contrary to that of the Planning Commission.
Chairman Burton answered the question by stating she felt it was a
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procedural matter and should be addressed by staff before it reaches the
County Board.
Chairman Burton then recognized Mr. Roy Lockner, who wished to
comment. Mr. Lockner stated that in the course of things, there are
people and circumstances that make private road subdivisions both desirable
and approvable, and those interested would know the conditions of the said
road.
Chairman Burton, at this point, stated she felt Mr. Lockner's
comments were not at issue, but that the issue was whether the Board had
either the need or the legal right to take action on the moratorium. No
action was taken by the Board at this time. III
IN RE:
DANCE HALLS (continued from September 7, 1982)
Timothy W. Gubala, County Planner, recommended that the Board
receive this item for study purposes, and that he and the County Attorney
would have a work session regarding this matter.
IN RE:
BID COMMITTEE
Mr. Elvin D. Fitzgerald, Purchasing Supervisor presented to the
Board an emergency item for Bids for Real Estate Tax Notices. Supervisor
Johnson moved for adoption of the following prepared resolution:
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RESOLUTION NO. 3254 ACCEPTING A BID MADE TO THE COUNTY OF
ROAHOKE FOR REAL ESTATE TAX NOTICES
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Moore Business Forms in the amount of
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03,383.00 for real estate tax notices (50,000), upon all and singular
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9-14-82
18 0
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the terms and conditions of the invitation to bid, the specifications of
the County of Roanoke, the bidder's proposal and the provisions of this
resolution, be, and the same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract with Moore Business Forms upon a form approved
by the County Attorney for this work; and
3. That all other bids for this work are hereby rejected and the
County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Johnson and the following recorded
vote:
AYES:
NAYS:
Supervisors Minter, Johnson, Nickens, Myers and Burton
None
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
I
Supervisors Myers and Nickens had nothing to bring before the
Board at this time.
Supervisor Minter stated he had a number of calls from citizens
in the La Bellevue area expressing a desire to have Cablevision in that
area and that they had been trying for about a year to obtain this service.
It was suggested that since Supervisor Minter was on the Cablevision
committee that he look into the situation.
Supervisor Johnson discussed a letter in reference to a sub-
committee meeting requesting input from the Board regarding the budget
and she suggested the Board put this in part of the legislative package.
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Chairman Burton informed the Board that House Bill #503 was to
have a hearing in Clarksville, Virginia on September 22 at 7:30 p.m., and
that the subject was Interbasin Transfer of Water. She recommended the
staff review this ite~ to determine whether or not the Board have a
representative present at this meeting.
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9-14-82
Chairman Burton then directed the County Administrator to place
for bid the interior design of the Courthouse. She stated she had received
a proposal from VVKR, Inc. for $39,000 and felt that interior design
specifications should be compiled and placed for competitive bids.
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IN RE:
EXECUTIVE SESSION
Chairman Burton stated she would like to discuss a legal matter
in executive session. She also stated she had received Energy Survey
Forms and requested direction from the staff as to the type of participation
required of the Board. Mr. Flanders, County Administrator replied that
Leonard Leask, Director of Utility Operations and Maintenance, was Chairman
of the Energy Task Force and would need a County Board statement. He was
directed to schedule this item for discussion at some future meeting.
Chairman Burton asked if any action needed to be taken regarding
a final review of plans for the Courthouse Construction Project. Mr.
Flanders stated there had been no changes from presentations made to the
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Board previously, but that if the Board desired a meeting with Mr. Bolt
and his team, this could be arranged. It was the consensus of opinion
that a meeting was not necessary at this time.
Chairman Burton then stated the Director of Utility and Engineering
John R. Hubbard, had requested an executive session and Mr. Flanders, County
Administrator also requested an executive session on industrial development.
The County Administrator then asked if the Board wished a work
session on the Water and Sewer rates. After some discussion it was decided
to have this work session at 4:00 p.m. on September 28, 1982, prior to the
next regularly scheduled Board meeting.
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At 10:30 p.m., Supervisor Johnson moved to go into executive
session pursuant to the Code of Virginia, Section 2.1-344 (a), (2), (4),
and (6) to discuss legal, personnel and Industrial Development matters.
Her motion was adopted by a unanimous voice vote.
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IN RE:
RECONVENEMENT
At 11:05 p.m. Supervisor Myers made a motion to return to open
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session. Motion carried.
IN RE:
ADJOURNMENT
At 11:10 p.m. Supervisor Myers moved to adjourn this session
to Friday, September 17, 1982, at 8:00 a.m. for the sole purpose of
consideration of submitting an application for funding under the Community
Development Block Grant Program for purchase of property and development
of an industrial site. The meeting to be held at the County Administration
offices, 430 E. Clay Street, Salem, Virginia. Motion carried.
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CHAIRMAN
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