9/30/1982 - Regular
9-30-82
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Roanoke County Board of Supervisors
Vinton Town Council Chambers
311 S. Pollard Street
Vinton, Virginia 24179
September 30, 1982
The Board of Supervisors of Roanoke County, Virginia met this day in
open session in the Vinton Town Council Chambers, 311 S. Pollard Street,
Vinton, Virginia, this being the continuation of an adjourned meeting of
September 28, 1982.
MEMBERS PRESEtJT:
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Chairman Athena E. Burton and Supervisors May W. Johnson, I
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Gary J. Minter, Robert E. Myers, and Dr. Harry C. Nickens
MEMBERS ABSENT: None
IN RE:
CALL TO ORDER
The meeting was called to order by Chairman Burton at 2:14 p.m.
Chairman Burton then deviated from the agenda, at the request of the
County Administrator, and called for the Bid Committee reports.
IN RE:
BID COMMITTEE
Purchasing Supervisor E. D. Fitzgerald read the Bid Committee's
report on Exterminator Services for various Roanoke County facilities and
suggested that the contract be awarded as recommended in the report.
Supervisor Minter moved for adoption of the following prepared resolution:
RESOLUTION NO. 3283 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE FOR EXTERMINATOR SERVICES FOR VARIOUS ROANOKE COUNTY
FACILITIES
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of AAA Exterminating and Pest Control
Company in the total amount of $1 ,221}.00 for exterminating services for
various Roanoke County facil ities for a nine (9) month period beginning
October 1, 1932 at a monthly cost of $136.00, upon all and singular the
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terms and conditions of the invitation to bid, the specifications of the
County of Roanoke, the bidder's proposal and the provisions of this
resolution, be, and the same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
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to enter into a contract with AAA Exterminating and Pest Control Company
upon a form approved by the County Attorney for this service; and
Adopted on motion of Supervisor Minter and the following roll call
vote:
AYES: Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS: None
Mr. Fitzgerald then presented the Committee's report for one
Trailer Mounted Leaf Vacuum for service in the Publ ic Works Department as
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in the report. Supervisor Johnson moved for adoption of the following
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replacement equipment and recommended that the award be made as outlined
prepared resolution.
RESOLUTION NO. 3260 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE FOR OilE Tfl.A I LER ~10UNTED LEAF VACUUM FOR SERV I CE I N THE
PUBLIC WORKS DEPARTMENT AS REPLACEMENT EQUIPMENT
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Capital Equipment Company in the amount
of $5,514.71 to purchase one trailer mounted leaf vacuum for service in
the Publ ic Works Department as replacement equipment, upon all and
singular the terms and conditions of the invitation to bid, the specification
of the County of Roanoke, the bidder1s proposal and the provisions of
this resolution, be, and the same hereby is ACCEPTED; and
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2. That the County Administrator is hereby authorized and directed
to enter into a contract with Capital Equipment Company upon a form
approved by the County Attorney for this purchase; and
3. That all other bids for this purchase are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
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County's appreciation for the submission of their bids.
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Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS:
None.
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Mr. Fitzgerald then presented the Committee's report for a
preventative maintenance temperature controls contract covering various
County buildings and recommended that the award be made as outl ined in
the report.
Supervisor Johnson moved for adoption of the following
prepared resolution:
RESOLUTION NO. 3261 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE FOR A PREVENTATIVE MAINTENANCE TEMPERTATURE CONTROLS
CONTRACT COVERING VARIOUS COUNTY BUILDINGS
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Mechanical Maintenance in the amount of
$7,077.00 for a twenty-one month preventative maintenance temperature
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controls contract beginning October 1, 1982, upon all and singular the
terms and conditions of the invitation to bid, the specifications of the
County of Roanoke, the bidder's proposal and the provisions of this
resolution, be, and the same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract with Mechanical Maintenance upon a form approved
by the County Attorney for this service, and to contain provision that
the contract is subject to annual appropriation without 1 iabil ity for
failure to make such appropriation; and
3. That all other bids for this service are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
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Adopted on motion of Supervisor Johnson and the following roll call
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens, and Burton.
NAYS:
None
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Mr. Fitzgerald then presented the Committee1s report for one used
intermediate size automobile to be placed in service of the Building
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9-30-82
Inspections Department and recommended that the award be made as outl ined
in the report. Supervisor Nickens moved for adoption of the following
prepared resolution:
RESOLUTION NO. 3262 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE FOR ONE USED, INTERMEDIATE SIZE AUTOMOBILE TO BE
PLACED IN SERVICE OF THE BUILDING INSPECTIONS DEPARTMENT
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as fol lows:
I. That a certain bid of Hertz Corporation in the amount of $4,899.00
but in any event not to exceed $5,000.00, to purchase one used, intermediate
I size automobile to be placed in service of the Building Inspections
Department, upon all and singular the terms and conditions of the invitation
to bid, the specifications of the County of Roanoke, the bidder's proposal
and the provisions of this resolution, be, and the same hereby is ACCEPTED;
and
2. That the County Administrator is hereby authorized and directed
to enter into a contract with Hertz Corporation upon a form approved by
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the County Attorney for this purchase; and
3. That all other bids for this purchase are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Nickens and the following roll call
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS:
None
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Mr. Fitzgerald then presented the Committee's report for one
pickup truck to be placed in service by the Animal Control Department.
Supervisor Johnson moved for adoption of the following prepared resolution:
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RESOLUTION NO. 3261 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE FOR ONE PICKUP TRUCK TO BE PLACED IN SERVICE BY THE
ANIMAL CONTROL DEPARTMENT
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
I. That a certain bid of Harvest Motors, Inc. in the amount of
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$9,459.20 to purchase one pickup truck to be placed in service by the
Animal Control Department, upon all and singular the terms and conditions
of the invitation to bid, the specifications of the County of Roanoke,
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the bidder's proposal and the provisions of this resolution, be, and the
same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract with Harvest Motors, Inc. upon a form approved
by the County Attorney for this purchase; and
3. That all other bids for this purchase are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Johnson and the following roll call
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens, and Burton.
NAYS:
None
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At this point, Mr. Fitzgerald asked that more time be allowed to
look into the matter of a copier to be instal led at the Roanoke County
Administration Center.
Mr. Fitzgerald then presented the Committee's report for paving,
repair and patching of areas damaged by water breaks and sewer stoppages,
and recommended that the award be made as outl ined in the report. Supervisor
Johnson moved for adoption of the following prepared rpsolution:
RESOLUTION NO. 3264 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE FOR REPAIR AND REPAVING OF AREAS DAMAGED BY WATER
BREAKS AND SEWER STOPPAGES
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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Virginia, as follows:
I. That a certain bid of Markham Paving Company in an amount not
to exceed $32,000.00 for a nine month contract for repair and repaving
of areas damaged by water breaks and sewer stoppages, upon all and
singular the terms and conditions of the invitation to bid, the speci-
fications of the County of Roanoke, the bidder's proposal and the
provisions of this resolution, be, and the same hereby is ACCEPTED; and
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2.
That the County Administrator is hereby authorized and directed
to enter into a contract with Markham Paving Company upon a form approved
by the County Attorney for this service; and
3. That all other bids for this service are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion by Supervisor Johnson and the following roll call
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS:
None
Chairman Burton then asked Mr. Fitzgerald if the bid for paving,
repair and patching would cover the needs on Brookwood Drive. She was
informed that it would be taken care of.
IN RE:
REPORT OF COUNTY ADMINISTRATOR
County Administrator Flanders expressed appreciation for the
opportunity of the Board to meet in the Town of Vinton Chambers.
Mr. Flanders then introduced Dan Bolt, with the firm of VVKR, Inc.
who gave a brief progress report on the cost of such items as painting,
storm windows, replacement of windows for the Roanoke County Administration
Center. He expressed concern regarding the extra costs at this time with
several items and recommended that he be given a 1 ittle more time and
come back to the Board with prices.
County Administrator Flanders then reviewed a 1 ist of items to
be completed prior to moving into the new center. He stated that Mr. Bolt
was securing quotes on several items and at this time he needed approval for
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completion of the County Treasurer's Private Office at a cost of $1,794.00.
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After some discussion and on motion by Supervisor Johnson, Mr. Buchholtz
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was directed to include the completion of the County Treasurer's Private
Office in the resolution adopted on September 28, 1982. Motion was adopted
___ by the following roll call vote:
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AYES:
Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS:
None
County Administrator Flanders then brought to the Board's attentior
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the two day cost of the move to the new Roanoke County Administration Center.
After some discussion, on motion by Supervisor Minter, Mr. Buchholtz,
County Attorney, was directed to include the low bid award to Garst/Bekins
Movers in the resolution adopted on September 28, 1982. Motion was carried
by the following roll call vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS:
None
Supervisor Johnson then asked what would be done with all the
trash at the present offices when the County moved. Mr. Flanders responded
by informing that a staff meeting had been held and Cycle Systems, Inc. will
pay twenty-five cents per hundred pounds for paper not being moved to the
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RCAC.
County Administrator Flanders then recommended that the Board
establ ish 8:00 a.m to 5:00 p.m. as the normal work hours at the RCAC
allowing for flextime arrival and release of employees, thus allowing
employees less congested times to get to and return from work while
providing standard hours for all operating departments to serve the publ ic.
After some discussion, Supervisor Minter moved for adoption of the following
prepared resolution:
RESOLUTION NO. 3265 ESTABLISHING THE HOURS DURING WHICH THE
ROANOKE COUNTY ADMINISTRATION CENTER WILL BE OPEN FOR THE CONDUCT
OF PUBLIC BUSINESS
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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Virginia, as follows:
1. That commencing the 18th day of October, 1982 and until further
direction of the Board, the hours during which the Roanoke County
Administration Center shall be open for the conduct of publ ic business
shall be from 8:00 a.m. until 5:00 p.m., Monday through Friday; and
2. That the several departments of the County in order to properly
conduct the public1s business during the hours aforesaid are authorized --
and directed to establ ish flexible work schedules for the employees of
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9-30-32
said departments.
Adopted on motion of Supervisor Minter and the following rollcall
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens and Burton
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NAYS:
None.
The County Administrator stated it would be necessary to hire a
maintenance person for the new Center to provide cleaning service either
through adjustment of the current contract or with a change to County-hired
part-time cleaning staff. He recommended the creation of the position of
Building Maintenance Man, Grade 25, to be assigned to the Roanoke County
Administration Center. Supervisor Johnson moved that the County Attorney
be directed to prepare an appropriate resolution to authorize the County
Administrator to hire a Building Maintenance Person at Grade 25, with salary
beginning with Step A ($10,632.00) and with major assignment at the new
center. Her motion was adopted by the following recorded vote:
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AYES: Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS: None
The County Administrator related he had talked with Senator Emick
relative to the hotel and motel tax study and was advised that it would be
tough to get any legislation through; although the sub-committ~e approved
County equal ity to cities in the taxing of hotels and meals. He added
there would be a bill presented to the legislature and if the County wanted
equal ity, the County would have to support it by contacting all legislators.
The Administrator advised that the Commissioner of Revenue had
been working with the County staff to determine how collection of del inquent
into parking lots of apartments and condominiums and had found over 600
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taxes could be improved. He advised the Board that a task force had gone
i cars with outdated decals or no decals at all, that letters had been sent
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out and as of September 23 the Commissioner had received a 50% response.
After some discussion the County Administrator was directed to talk with
the Sheriff concerning assigning staff at the entrance to apartment complexec
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to check decals.
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The County Administrator informed that the staff was continuing
efforts in collection of del inquencies in personal property, real estate,
and followup procedure to make sure that those citizens who are receiving
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garbage collection services pay the fee. The Administrator stated the
County Attorney had attended a conference recently and had some information
regarding the collection process for delinquent real estate taxes and he
felt the County should investigate this to accelerate collections.
The County Administrator then asked John Peters of the Engineering
Department to report on the Joint Legislative Audit and Review Commission
(JLARC) study on Secondary Highway Construction Funding. The Board had
before them a complete packet of this study and a report by Mr. Peters.
Mr. Peters requested the Board accept his report and vote to send this to
the JLARC staff and local State Legislative Members. After a short
discussion, Supervisor Minter moved the report be forwarded to JLARC and
his motion was adopted by a unanimous voice vote.
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The County Administrator then reported the Board would be receiving
a letter relative to National Salute to Vietnam Veterans to be held in
Washington, D.C. on November 13, requesting delegates from Roanoke County
to march one mile in a parade. He was directed to send the letter to
Veterans groups in the County asking that they represent the County Board
and Roanoke County citizens.
The Administrator then reminded those present that the October 5th
Board session had been cancelled and the Board would be meeting at 11 :00 a.m.
on October 13 to receive bids for the bonds to build the Courthouse and
public sewers. Supervisor Myers suggested the regularly scheduled October
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12 meeting be recessed to be continued to October 13. He also stated the
November 2nd meeting would be moved to November 3rd because of Election day.
He then advised the Board Mr. M. T. Lalka, of Roanoke, had a tree he wanted
to donate to the County for a ceremonial community Christmas tree at the
new Roanoke County Administration Center. He advised he was having Mr.
Roy Nester look into this matter.
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The County Administrator next commented on the trip to New York
to meet with Standard & Poors and Moody's investment consultant firms. He
stated he felt the meetings went very well and was very pleased with the
Burton represented the Board in a most effective manner and John Chambl iss
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outl ine that the financial consultants developed and he felt Chairman
did an excellent job as well.
The Administrator passed out to the Supervisors copies of a
proposed resolution authorizing a lease agreement between the County and
Mr. Hal Cobble for a small parcel of land on the North-II property. It
was noted the lease agreement was on a month to month basis. Supervisor
Minter moved that the prepared resolution be accepted.
RESOLUTION NO.3266 AUTHORIZING THE COUNTY ADMINISTRATOR TO
ENTER INTO A CERTAIN LEASE AGREEMENT LEASING TO HAL COBBLE
A CERTAIN PIECE OR PARCEL OF LA~D UPON CERTAIN TERMS AND
CONDITIONS
BE IT RESOLVED by the Board of Supervisors of Roanoke County as
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follows:
I. That a certain piece or parcel of real estate being a part of
the property of Roanoke County generally known and designated as the
North 11 tract, said parcel being two feet in width and ten feet in
length located generally on the Southwest portion of the said North 11
tract and being approximately 30 feet from the Easterly right-of-way
line of Barrens Road and approximately 15 feet from the Northerly right-
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of-way 1 ine of Peters Creek Road, having been proposed to be leased by
Hal Cobble from Roanoke County for the purpose of erecting a certain
directional sign, a maximum height of six feet above grade and a maximum
length of eight feet, on a month to month basis at a fair market rental
of $1.00 per month, said rental to be paid each twelve month period for
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which such lease shall extend, be and said proposal hereby is Accepted;
and
2. That the County Administrator be and he hereby is authorized
and directed to execute on behalf of P-oanoke County a Lease Agreement
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with Hal Cobble containing provisions as aforesaid, all of which shall
be on form approved by the County Attorney.
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Adopted on motion of Supervisor Minter and the following roll call
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens, and Burton.
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NAYS:
None
The Administrator then presented plans for an open house and
dedication of the new Center. After some discussion it was felt that
December 4 would be acceptable for the dedication date and the committee
structure proposed was approved.
IN RE:
REPORT OF UTILITY OPERATIONS AND MAINTENANCE
Mr. Kenneth E. Boone, Util ities Superintendent, presented a
report on costs to do the paving on Brookwood Drive.
Supervisor Johnson moved that a special appropriation resolution
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be prepared to allow the contractors to begin paving on the following
Monday.
RESOLUTION NUMBER 3267
On motion made by Supervisor Johnson, the General Appropriation
Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is
the same hereby amended as follows to become effective September 30, 1982:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Object:
Expenditures
Ut i 1 i ty
Contracted Maintenance
(Brookwood Drive)
92-6-04302-30040
$2,000
Object:
Unappropriated
Balance
92-6-09107-99999
(2,000)
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Adopted by the following recorded vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens, and Burton.
NAYS:
None.
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IN RE:
REPORT OF COUNTY ATTORNEY
County Attorney James E. Buchholtz stated he had been reviewing
a report received from Fairfax County describing a systematic program used
in the collection of delinquent taxes. He stated he would look into this
further and make a written report to the Board, as he felt this was a good
program. He added that he and Mr. John Hubbard, Director of Uti1 ity
Administration and Engineering had attended a meeting of the State Water
Association in C1arksvi11e, and that this commission is interested in
making a recommendation to the General Assembly on some form of inter-basin
transfer. He informed he had been requested by the Attorney General to
serve on a task force to study legislative needs in the anti-trust area
relating to local government.
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IN RE:
REPORT OF DIRECTOR OF FINANCE
Mr. John Chamb1 iss, Director of Finance, presented a report on
carry-over appropriations requesting that certain monies previously
obligated, but enexpended, be reappropriated to various account within the
County's budget.
Supervisor Johnson stated she felt that when these carry-over
appropriation items were discussed previously, there were some that probably
should be removed because certain items had been on the books for some time.
Supervisor Minter moved that the prepared resolution be accepted
with the exception of the Public Work Services, School Transfer and
including the Southwest County Park with exception of fees already committed
His motion was adopted by the following recorded vote:
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AYES:
NAYS:
Supervisor Myers, Minter, Johnson, Nickens, and Burton.
None
RESOLUTION NUMBER 3263
On motion made by Supervisor Minter, the General Appropriation
Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is
the same hereby amended as follows to become effective September 30, 1982:
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INCREASE
DESCRIPTION ACCOUNT NUMBER (DECREASE)
Class: Expenditures
Fund: General
Dept: County Attorney
Object: Professional Services 03-6-01204-30020 $ 10,000
I Dept: Central Account
Object: Professional Services 03-6-01215-30020 7,800
P r i n ted Forms 03-6-01215-30061 4,188
Dept: Clerk of the Circuit Court
Object: Professional Services 03-6-02106-30020 1,500
Recording Microfilming 03-6-02106-30100 6,423
Office Suppl ies 03-6-02106-54010 575
Dept: Building Inspections
Object: Repairs - Auto 03-6-03400-30043 1,240
Dept: Animal Control
Object: Small Equipment &
Suppl ies 03-6-03501-58070 450
Dept: Buildings & Grounds
Object: Part-time Help 03-6-04302-10030 9, 100
Street Signs 03-6-04302-58080 614
Dept: Parks & Recreation
Object: Community Education 03-6-07110-00000 1,107
Leisure Arts 03-6-07120-00000 2,661
Lifetime Sports 03-6-07130-00000 3,498
I Senior Citizens 03-6-07140-00000 400
Special Interests 03-6-07150-00000 2,748
Therapeutics 03-6-07160-00000 650
Dept: Library
Object: Part-time Help 03-6-07300-10030 6,212
Books 03-6-07300-54113 5,210
Dept: Planning & Zoning
Object: Interns 03-6-08100-10030 4,500
Dept: Transfer to Schools 50,000
Dept: Transfer to Capital
Projects Fund 03-6-09316-90016 2,028,526
Dept: Transfer to Internal
Services Fund 03-6-09370-90070 43,302
Class: Revenues
Beginning Balance 03-5-99999-99999 2,190,704
Class: Expenditures
Fund: Revenue Sharing
Dept: Transfer to Capital
I Project Fund 14-6-00000-90016 408,063
Dept: Unappropriated Balance 14-6-99999-99999 (408,063)
Class: Expenditures
Fund: Capital Project
Dept: Mt. Vernon Renova t ion 16-6-60000-00000 361,731
Data Processing Equip. 16-6-60003-00000 57,493
Mapping 16-6-60008-00000 408,063
Fire Apparatus 16-6-60010-00000 692,868
Walrond Park 16-6-60017-00000 6,224
Ja i 1 Construction 16-6-60025-00000 29,241
Courthouse Expansion 16-6-60026-00000 2.6,052
Carolyn Heights Tie-In 16-6-60030-00000 507
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DESCR I PTI ON
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ACCOUNT NUMBER
INCREASE
(DECREASE)
Southwoods Well #2
East County Well System
Sewer Metering Stations
Ore Branch Lower
Glade Creek City Limits
Glad Creek - Botetourt County
Tinker Creek - City Limits
Penn Forest Park
Penn Forest Blvd
Tinker KNol I Tie-In
Hidden Valley Reinforcement
Sorrel Lane to Brookfield
Carvins Meadow Tie-In
Burl ington Replacement
Overbrook Replacement
Well Drill ing & Development
S.W. County Park
Publ ic Works Service Center
Dog Pound
Class:
Fund:
Source:
Class:
Fund:
Dept:
Class:
Fund:
Dept:
Obj ect:
Dept:
Object:
Class:
Fund:
Source:
Class:
Fund:
Dept:
Object:
Dept:
Object:
Dept:
Object:
De~t :
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16-6-60035-00000
16-6-60038-00000
16-6-60059-00000
16-6-60063-00000
16-6-60066-00000
16-6-60067-00000
16-6-60068-00000
16-6-60086-00000
16-6-60094-00000
16-6-60095-00000
16-6-60096-00000
16-6-60097-00000
16-6-60098-00000
16-6-60100-00000
16-6-60101-00000
16-6-60102-00000
16-6-60110-00000
$ 14,834
177,036
108,370
268,793
266,740
292,221
77,152
125,945
44,590
685
71 ,948
988
891
3,303
8,977
181,075
23,260
478,676
50,000
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Revenues
Capital Projects
Transfer from General
Transfer from Revenue
Sharing Fund
Transfer from
Transfer from
16-5-51030-00000
Fund
2,028,526
408,063
327,798
1,013,276
16-5-51140-00000
Water Bond Fund 16-5-51470-00000
Sewer 16-5-51950-00000
Expenditures
\.Jater Bond
Transfer to Capital
Project Fund
Unappropriated Balance
327,798
(327,798)
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47-6-00000-90016
47-6-00000-99999
Expenditures
Internal Services
Data Processing
Data Processing Equip.
70-6-01220-70030
42,980
Radio Maintenance
Test Equipment
70-6-01225-58070
322
Revenues
Internal Services
Transfer from General Fund
43,302
Expenditures
Ut i 1 i ty
Refuse Disposal
Rent of Equipment
92-6-04200-80010
2,125
Util ity Engineering
Office Suppl ies
Books
92-6-0lf301-54010
92-6-04301-54111
365
55
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Util ity Operations
ans Maintenance
Contracted Maintenance
Repairs - Buildings
and Grounds
Chemicals
Maintenance Suppl ies
Machinery & Equipment
92-6-04302-30040
92-6-04302-30047
92-6-04302-54041
92-6-04302-54070
-Replace92-6-04302-70011
1,115
14,264
4,898
5,872
10,534
Non-Departmental - Services
,.,
9-30-82
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ACCOUNT NUMBER
INCREASE
(DECREASE)
1,013,276
(1,052,504)
DESCR I PTI ON
Object: Transfer to Capital
Projects Fund
Dept:
Class:
Fund:
Dept:
Class:
Fund:
Source:
Class:
Fund:
Dept:
Object:
Class:
Fund:
Source:
Class:
Fund:
Dept:
Object:
Class:
Fund:
Source:
AYES:
NAYS:
IN RE:
92-6-09108-90016
Unappropriated Balance
92-6-99999-99999
Expenditures
School
Transfer to Textbook
Fund
17-6-00000-90086
50,000
Revenues
School
Transfer from General
Fund
17-5-17010-31000
50,000
Expenditures
Textbook
Textbook
Purchase of Textbooks
86-6-86000-00000
50,000
Revenues
Textbook
Transfer from School Fund
86-5-51lTO-00000
50,000
Expenditures
General
Parks & Recreation
Community Education
Leisure Arts
Li f e - time S po r t s
Senior Citizens
Special Interest
Therapeutics
Ad u 1 tAt hIe tics
Administrative
03-6-16130-00000
03-6-16130-00000
03-6-16130-00000
03-6-16130-00000
03-6-16130-00000
03-6-16130-00000
03-6-16130-00000
03-6-16130-00000
20,000
23,700
15,000
35,000
20,000
5,000
25,000
2,000
Revenues
General
Recreation Fees
Community Education
Leisure Arts
Life-time Sports
Senior Citizens
Special Interest
Therapeutics
Adult Athletics
Administrative
03-5-16130-07110
03-5-16130-07120
03-6-16130-07130
03-5-16130-07140
03-5-16130-07150
03-5-16130-07160
03-5-16130-07170
03-5-16130-07190
20,000
23,700
15,000
35,000
20,000
5,000
25,000
2,000
Adopted by the fol lowing recorded vote:
Supervisors Myers, Minter, Johnson, Nickens, and Burton
None
REPORT OF UTILITY OPERATIONS AND MAINTENANCE
Mr. Kenneth E. Boone, Util ities Superintendent, presented a
report on costs to do Col iform Testing, stating that at the present time
the County has its bacteriological testing done by the State Consol idated
Laboratories in Richmond. He added that because of processing problems,
other sources of testing were investigated, that the City of Salem quoted ---
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9-30-32
the lowest cost for processing and Operations personnel felt it would be wel
worth the expense to have the testing done by Salem and thereby avoiding
violations of the Waterworks Regulations. Supervisor Myers moved the
Board carry this item over until later in the meeting. His motion was
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adopted by a unanimous voice vote.
IN RE:
RECESS
On motion of Supervisor Johnson and a unanimous voice vote, the
meeting recessed at 4:30 p.m. to be reconvened following the publ ic session.
The Board of Supervisors and Vinton Town Council members were
then escorted on a tour of Vinton, including the Fire Station, Water works,
Parks and Recreation and Library facil ities. After the tour, the group
convened at the Vinton War Memorial for dinner.
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IN RE:
VINTON MAGISTERIAL DISTRICT MEETING
CALL TO ORDER
Chairman Burton called the meeting to order at 7:30 p.m.
The Chairman welcomed the citizens in attendance and informed
them that the Board of Supervisors, at the first meeting in January, had
scheduled a meeting in each of the Magisterial Districts to bring the
governing body of Roanoke County as close to the people as possible so
they would have access to the Board and to have better communication.
Chairman Burton opened the meeting to the citizens for comments,
complaints, suggestions and input of any type. She added there were members
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of the staff present, representatives of the School Board, Sheriff's
Department and Treasurer's Office as well.
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9-30-82
2;3ti
IN RE:
CITIZENS COMMENTS
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Mr. Fred Anderson, 342 Dalandier Drive, Vinton, brought to the
attention of the Board an interest of citizens in the Fall ing Creek and
Chestnut Mountain subdivisions. He expressed concern as to why Roanoke
Valley Cablevision was not being responsive to that area1s needs. He was
informed the County would look into this matter.
An unidentified citizen, who stated he lived in Dillonwood in the
east County area, voiced his opinion concerning the amount of taxes he
pays in personal property taxes to Roanoke County and the Town of Vinton.
He felt he was not receiving services from Roanoke County.
I
Chairman Burton called upon Mr. Tommy Fuqua, Coordinator of Fire
and Emergency Services to anwer the citizen's questions. He presented a
report of recent capital expenditures made to benefit fire and rescue squad
operations in the Town of Vinton.
John R. Hubbard, Superintendent of the Department of Publ ic Facil ities,
gave a brief report cocerning the County and Vinton contract to develop
a joint water system, including provision of storage tanks and wells.
Chairman Burton then asked Mr. Darrell Shell, Director of Parks
and Recreation to comment. He stated the County currently operates the
total recreation program in the Town of Vinton with the exception of the
Senior Citizens Program and the Swimming Pool.
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Chairman Burton asked for a report on the Vinton Branch Library.
County Administrator Flanders noted the I ibrary in the Town of Vinton was
built and operated by the County to serve the citizens in the East part
of the County.
Chairman Burton called upon mr. Aubrey Vaughan of the Roanoke
County School system to comment on the number of school buildings located
within the Town of Vinton, and the approximate cost of educating each child
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9-30-82
for one year. He provided statistical information and did remind those
present of the cost to the County of the Hardy Road School, and that the
Roland E. Cook School had been refurbished. He added, that while many
citizens were aware of the elementary and secondary programs available the
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County also provided Special Education Programs for the children in the
Town of Vinton.
Mrs. Betty Lucas, Director, Department of Human Services commented
briefly concerning the services of this agency stating that about one third
of the case load in this department came from the Vinton area, mentioning
services such as food stamps and ADC cases. She further stated that other
services such as protective services to children and adults, companion
services to the elderly and adoption services are available to the citizens
of Vinton.
Chairman Burton noted the satell ite office of the County Health
Department in the Town of Vinton.
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IN RE:
CHAIRMAN'S COMMENTS
Chairman Burton expressed her interest in the tour of the facil itiE
in the Vinton area.
She also noted the Craig Avenue Center and said she had been most
impressed with the activities going on there.
The group had toured the area of the proposed construction of
the new Junior High School. They also visited recreational facil ities
and water storage tanks and wells. Chairman Burton felt the County was
making tremendous strides in offering services to the people in the entire
County.
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Supervisor Nickens felt the Board was very much concerned in
alerting the Vinton residents of services provided by the County. Superviso
Nickens stated he felt the current Town Council and Board were committed
to working for the best interest of tne people. He pledged to the people
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008.
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in the Vinton Magisterial District to do everything he could to find out
what the total needs were, including the Town of Vinton and stated he
would represent that body of citizens as best he could.
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Supervisor Nickens addressed Mr. Vaughan, of the School system,
with a concern he had heard repeatedly from citizens about placing sixth
grade students back into the elementary school system. Mr. Vaughan answered
by saying a citizens' committee had been formed several years ago and they
were very much interested in getting the sixth grade back from Junior
High School to the elementary system. He said the committee, after further
study of the situation, felt a change could not be made until the 1983-84
school year with plans being made in this direction, but three classes will
have to be added to the Mount Pleasant School and three to four classes to
the East Vinton School. Plans are being made to get these classes ready
by August or September and move the sixth grade back, and there are
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alternate plans should the classrooms not be ready.
The County Administrator expressed appreciation to the Town of
Vinton in providing work space for the County Treasurer and the Commissioner
of the Revenue during the tax assessment and tax collection periods. He
felt this allowed the citizens in the Vinton area to become famil iar with
the Town of Vinton, as well as saving citizens transportation to Salem
to conduct business.
Supervisor Johnson expressed her appreciation to the Vinton citizen
She reminded citizens that the Courthouse could not be moved because the
people of Roanoke County, including a majority of those in Vinton, voted
I
against a referendum held in 1979. She added the citizens had also voted
against moving the Jail to the County. She mentioned the move of the County I
Administrative offices from Salem to within Roanoke County and invited all I
citizens to feel a part of the new building and the Administration.
Vinton Town Mayor, Charles R. Hill expressed his appreciation to
the Board of Supervisors for meeting in the Town of Vinton.
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239
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Mayor Hill invited the Board to hold meetings in the Town Council Chambers
anytime and as often as they wished.
Chairman Burton stated on behalf of the Board their appreciation
I
for the opportunity to meet with the Vinton Town Council and citizens in
the Council IS Chambers.
IN RE:
RECESS
On motion of Supervisor Minter and a unanimous voice vote, the
neighborhood portion of the meeting was adjourned at 8:20 p.m.
IN RE:
RECONVENEMENT
Chairman Burton reconvened the meeting in open session at 8:33 p.m
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IN RE:
CONTINUATION OF REPORT OF UTILITY OPERATIONS AND MAINTENANCE
Mr. Kenneth E. Boone, Util ities Superintendent, continued his
presentation to the Board concerning problems with the current method of
bacteriological testing. After further discussion, the Board decided to
continue Supervisor Myers' motion to table the matter until more informatio
could be gathered.
IN RE:
REPORT OF DIRECTOR OF UTILITY ENGINEERING AND ADMINISTRATION
On motion of Supervisor Myers all bids were rejected for the
installation of a fire hydrant for the Burl ington School in the Catawba
District and the Department of Util ity Operations and Maintenance was
I
directed to perform the work at a cost not to exceed $7,000.00.
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RESOLUTION NUMBER 3269
On motion made by Supervisor Myers, the General Appropriation
Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is
the same hereby amended as follows to become effective September 30, 1982:
9-30-82
2 <t 0
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Dept:
Expenditures
Ut i 1 i ty
Util ity Operations &
Maintenance
Contractual Services
92-6-04302-30020
$ 7,000
(7 , 000)
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Object:
Dept:
Unappropriated Balance
92-6-99999-99999
Adopted by the following recorded vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens, and Burton
NAYS:
None
The following prepared resolution was adopted as follows:
RESOLUTION NO. 3270 ACCEPTING A PROPOSAL AND AWARDING
A CONTRACT FOR THE ORE BRANCH EXTENSION, PROJECT 81-1-S
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
I
1. That the proposal of Mattern & Craig for engineerin~ services
associated with the Ore Branch Extension, Project 81-1-S, in the amount
of $2,250.00 be, and hereby is, accepted; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract upon a form approved by the County Attorney
with Mattern & Craig for these engineering services; and
3. That all other proposals for this project are hereby rejected
and the Clerk is directed to nofity the bidders and express the County's
appreciation for the submission of their proposals.
Adopted on motion of Supervisor Johnson and the following recorded
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS:
None
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IN RE:
REPORT OF IMPOUNDMENT SAFETY TECHNICAL ADVISORY COMMITTEE
Mr. John Hubbard, Utility Department Director of Administration
and Engineering, presented for review a letter and report from the State
Water Control Board with a copy of their press release on the Westward
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Lake Dam Phase I Inspection Report. Copies of these items are filed with
the agenda material of this meeting.
IN RE:
SOCIAL SERVICES
A letter from the State Secretary of Human Resources regarding a
publ ic forum on human services transportation on September 29th in Richmond
was received and filed with the agenda material of this meeting.
IN RE:
REPORT OF COUNTY ENGINEER
Mr. Gene Robertson, Director of Engineering, presented a report
on additional grading for the Penn Forest Elementary School Park.
RESOLUTION NO. 3271 APPROVING A CHANGE ORDER TO THE COUNTY'S
CONTRACT WITH S. R. DRAPER, INC. FOR THE GRADING AT THE PENN
FOREST ELEMENTARY SCHOOL PARK
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a change order to the County1s contract with S. R. Draper,
Inc. for grading at the Penn Forest Elementary School Park be, and
hereby is, approved as set forth in the following words and figures, to-
wi t:
a.
Grading of remaining football/soccer field
Add
$ 5,400.00
2. That the County Administrator is hereby authorized and directed
to execute this change order on behalf of Roanoke County upon a form
approved by the County Attorney.
Adopted on motion of Supervisor Johnson and the following roll call
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS:
None
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9""30-82
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IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Johnson questioned if the grant had been approved for
the fitness trail for the Ogden Park. Mr. Darrell Shell, Director of Parks
I
and Recreation, responded by stating it had been approved. He added he
would need an official resolution from the Board approving the County's
involvement and the fact that the County would be matching the grant with
an in-kind contribution.
Supervisor Minter asked the County Attorney if there was a fine
for Cablevision if they did not meet their contract. County Attorney
Buchholtz responsed that he could not address the question, but he would
look into the legal conditions. County Administrator Flanders said he had
attended a meeting last December relative to the progress of cablevision and
their extension, and he had received communication relative to the schedule
I
for extensions and he had been advised that cablevision had abided by the
number of hook-ups per mile through the contract period. He added he would
be glad to communicate with cablevision persons as to what their schedule
was again. Supervisor Minter stated he felt this would be a good idea.
Supervisor Minter then asked Mr. Gene Robertson, County Engineer,
if he had anything to report on the Verndale Road situation, in reference
to letters and responses from the developer and the State Highway Department.
Mr. Robertson said he had received a response from the State Highway
Department disclaiming all responsibil ity for the part of Verndale in
question. He stated he would bring a full report to the Board as well as
I
look into procedures for closing the street.
Supervisor Minter mentioned he had attended a meeting with
respresentatives of the Fifth District Consortium concerning the Workfare
program and that they are working on a model program, which he thought to
be mandated next January for all local ities to have some Workfare provision,
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9-30-82
even if only on an experimental nature. He added he thought this was
mandated by the Federal Government and not by the State and he felt the
Board should talk with other local ities and maybe see if the 5th District
Consortium or VEC would handle a program that the County would participate
in, as this was going to be mandatory. After some discussion as to how the
I
County would participate, the County Administrator suggested this be
referred to the Social Services Director to follow up and report.
Supervisor Nickens mentioned a recent article in the local
newspaper deal ing with the operation of game machines and electronic
machines. He stated he would 1 ike to have the County Administration
investigate and do comparison between what the County is now doing in this
area, in reference to 1 icenses, gross receipts, etc. He added that if the
County could increase revenue in this area, we could then employ someone
with the increased revenue on a part-time basis to make a search of the
machines.
I
The County Administrator responded to Supervisor Nickens by
saying he had created a task force to make a study of all fees and 1 icenses,
I and that a final report is being developed for the Board1s consideration.
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Chairman Burton then asked the County Attorney the progress on
the formulation of a pol icy for Roanoke County to be in compl iance with
the new State requirement effective January 1, 1983. He responded by
saying plans were being made to hold a meeting for this purpose.
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Chairman Burton then asked the County Administrator for an update
on information concerning the Block Grant request. He said he had received
notice of a need to amend the application to exclude the Town of Vinton from
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the Water Grant appl ication and the balance of funds could be credited to
the City of Salem's share, and the County was limited to a total of
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9-30-82
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$700,000 for all grants and he therefore recommended a reduction of the
amount to be appl ied for by the County for the Industrial Development Grant.
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After some disucssion and on motion of Supervisor Nickens the
following resolutions were adop~ed:
RESOLUTION NO. 3272 AMENDING RESOLUTION NO. 3255 AUTHORIZING
A CERTAIN GRANT APPLICATION TO BE SUBMITTED ON BEHALF OF ROANOKE
COUNTY, VIRGINIA, AND AUTHORIZING THE EXECUTION THEREOF BY THE
COUNTY ADMINISTRATOR
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That Resolution No.
3255 adopted September 17, 1982, be, and
hereby is amended in the following respects:
(a) The total amount of the grant from the joint water project
shall be $700,000 allocated only between the County of Roanoke and the
City of Salem in the following amounts, to-wit: City of Salem - $230,763.36
and County of Roanoke - $469,236.64.
I
2. That in all other respects Resolution No. }?55 shall remain
in full force and effect.
Adopted on motion of Supervisor Nickens and the following roll call
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens and Burton
NAYS:
None
RESOLUTION NO. 3273 AMENDING RESOLUTION NO. 3256 AUTHORIZING
A CERTAIN GRANT APPLICATION TO BE SUBMITTED ON BEHALF OF ROANOKE
COUNTY, VIRGINIA, AND AUTHORIZING THE EXECUTION THEREOF BY THE
COUNTY ADMINISTRATOR
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
I
1. That Resolution No. 3256 adopted September 17, 1982, be, and
hereby is amended in the following respects:
(a) The total amount of the grant for the industrial site
development shall be amended as follows, to-wit: County of Roanoke -
$230,763.36.
2. That in all other respects Resolution No. 3256 shall remain in
full force and effect.
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9-30-82
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Adopted on motion of Supervisor Nickens and the following roll call
vote:
AYES:
Supervisors Myers, Minter, Johnson, Nickens, and Burton
NAYS:
None
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IN RE:
EXECUTIVE SESSION
At 9:30 p.m. Supervisor Johnson made a motion to go into executive
session for the purpose of discussing personnel, real estate and legal
matters, pursuant to Section 2. 1-344(a) ,(1) ,(2) and (6) of the Code of
Virginia. The motion was adopted by a unanimous voice vote.
I [j RE: RETURN TO OPEN SESS ION
At 10:00 p.m. motion was made by Supervisor Minter to return to
open session. Motion carried.
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IN RE:
ADJOURtJMENT
At 10:03 a motion was made by Supervisor Minter to adjourn. Motion
ca r r i ed .
~cr:~
CHAIRMAN
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