10/12/1982 - Regular
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10-12-32
2 11 9 ,
Roanoke County Board of Supervisors
Salem-Roanoke County Civic Center
Sa 1 em, Vi rg i n i a
October 12, 1982
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The Board of Supervisors of Roanoke County, Virginia, met this
day in open session at the Salem-Roanoke County Civic Center in Salem,
Virginia this being the second Tuesday and the first regular meeting of
the month of October.
MEMBERS PRESENT:
Chairman Athena E. Burton, Supervisors May W. Johnson,
Gary J. Minter, Robert E. Myers and Harry C. Nickens
MEMBERS ABSENT: None
IN RE:
CALL TO ORDER
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Chairman Burton called the meeting to order at 3:01 p.m.
IN RE:
EMPLOYEE HEALTH INSURANCE
Chairman Burton recognized Mr. Lawrence C. Musgrove, Administrator
of the self-funded employee Health Plan. Mr. Musgrove presented a report
including the history of the County Health Plan, general information
regarding individual claims, improvement in benefits and services to
employees, pending matters, and his recommendations. The Supervisors had
before them a copy of this report and a copy is filed with the agenda
material of this meeting.
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Hr. Musgrove recommended that the Board of Supervisors take the
following action: (1) Appoint a person or committee to review present
health coverage and to either (a) make recommendations to the Board for
the coverage to be provided for the 1932-83 Plan Year or (b) authorize the
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person or committee to put the coverage into effect and report such action
to the Board; (2) Authorize a person or committee to take action on
matters that may arise during the Plan Year that the Administrator feels
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is beyond the scope of his authority; (3) Authorize the County Administrato
or other official to sign the renewal for excess medical stop-loss
insurance with Harbor Insurance Company; (4) Consider the Administrator's
(5) Requested recommendations from the appropriate committee or officials
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request for an increase in administration fees for the new plan year; and
for contribution rates to the Plan for the new plan year.
IN RE:
EXECUTIVE SESSION
At 3:52 p.m. on motion of Supervisor Johnson and a unanimous
voice vote, the Board went into executive session to discuss legal matters
pursuant to the Code of Virginia Section 2. 1-344(a), (6).
IN RE:
RETURN TO OPEN SESSION
On motion of Supervisor Myers the Board returned to open session
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at 4:29 p.m. The motion carried by a unanimous voice vote.
Chairman Burton then advised the Board was back in open session
for consideration of recommendations and that Mr. Musgrove wanted either
the appointment of a committee or person to work on the establ ishment of
or any changes or additions needed on the part of the Health Plan.
Supervisor Myers moved that the Personnel Officer, when appointed,
Mrs. Johnson and Mr. Flanders designated to serve on the proposed Health
Insurance Committee, and that this committee report to the Board any
recommendations in reference to the Health Plan. His motion was adopted
by a unanimous voice vote.
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After further discuss ion, Cha i rman Burton noted that all items
on Mr. Musgrove's report had some critical need of consideration and that
the Health Insurance Committee would address these items and report back
to the Board.
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IN RE:
RECOGNITION OF DEFENSIVE DRIVING COURSE PARTICIPANTS
Chairman Burton presented certificates to the following employees:
Boyd C. Dooley, Rita A. Wygal, Donald W. Kelley, Marvin R. Zirkle, Danny
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E. Spangler, Paul E. Nester, W. River Bonhotel and Rebecca W. Stallard.
Chairman Burton expressed appreciation to those participating and to those
instructing and coordinating the program.
IN RE:
WORK SESSION - WATER AND SEWER RATES
County Administrator Donald Flanders then called upon Mr. John
Chambl iss, Jr., John R. Hubbard and Leonard G. Leask and Mrs. Diane D.
Hyatt, who then presented a report concerning the proposed two-tier water
and sewer rate structure as suggested by Weston & Associates, consultants
on the project. No action was taken and this matter was continued to the
October 26, 1982, regularly scheduled Board meeting.
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IN RE:
RECESS
At 5:23 p.m. the Supervisors recessed for dinner.
IN RE:
RECONVENEMENT
The meeting reconvened at 6:00 p.m.
Supervisor Johnson immediately moved that the Board go into
executive session to consider legal and personnel matters, pursuant to the
Code of Virginia Section 2.10344(a), (1), and (6). Her motion was adopted
by a unanimous voice vote.
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IN RE:
RETURN TO OPEN SESSION
At 7:06 p.m. Chairman Burton called the meeting to order stating
the Board had been meeting in work sessions since 3:00 p.m.
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IN RE:
INVOCATION AND PLEDGE OF ALLEGIANCE
Chairman Burton recognized Mr. John Chambliss, Jr., who offered
the invocation. The pledge of allegiance to the flag was recited in unison
by a 11 present.
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IN RE:
APPROVAL OF MINUTES
On motion of Supervisor Johnson and carried by a unanimous voice
vote the minutes of the meeting for August 24, 1932, were approved as
submitted.
IN RE:
I TEHS SUBM ITTED FOR liJFORt'lAT I ON ONLY
On motion of Supervisor Johnson and adopted by a unanimous voice
vote, the fol lowing items submitted for information were approved.
(1) Letter from Department of Conservation & Economic Development,
Division of Litter Control.
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(2) Letter from Roanoke Valley Cablevision, Inc.
(3) Letter from Roanoke Gas Company.
(4) Copy of letter from the Office of the Attorney General of
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the Commonwealth of Virginia.
(5) Copy of letter from Department of Education, Commonwealth
of Virginia.
(6) Letter from John J. Butler, President of the Board of
Directors of the Roanoke Valley Council of Community Services, Inc.
IIJ RE:
HEARING OF CITIZENS
Mr. Donald Gill ispie, Chief, Cave Spring Fire Department,
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presented the Board with a check in the amount of $15,000.00 which represente
the first annual payment of three payments to be made by the Volunteers
to underwrite one half of the cost of the new tanker acquired for the Cave
Spring Fire Department.
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IN RE:
PUBLIC HEARINGS
IN RE:
PETITION OF CHARLES H. BURTON REQUESTING REZONING *
FROM R-l TO R-3 OF 9.12 ACRES ON THE NORTH SIDE *
OF DENT ROAD (BETWEEN AIRPORT AND WilliAMSON RDS) * CONTINUED
IN THE HOLLINS MAGISTERIAL DISTRICT. REZONING *
IS REQUESTED TO PERMIT CONSTRUCTION OF CONDOMINIUMS.
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Mr. John L. Apostolou, Attorney, was present to support this
request and no one appeared in opposition. Mr. Apostolou reminded the
Board this petition had been continued from September 28, 1982 and there
was no opposition and denial of the petition by the Planning Commission
was predicated on the matter of excess density. It was explained at that
time that the density was based on erroneous computation of the survey
not
acreage and therefore, density should/be the issue. Mr. Apostolou said
it was mentioned at the last meeting that a letter had been received by
the Planning Commission from Roanoke City in opposition to the rezoning;
contents of the letter unknown. Mr. Apostolou also stated he felt a
consideration that was part of the denial was based on the fact that the
tract of land was in proximity to the extended Airport runway and his case
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was continued to allow the staff to gather more information.
Chairman Burton recognized Mr. Timothy W. Gubala, Superintendent
of the Department of Development, who responded to Chairman Burton concerning
the letter from Roanoke City. He stated he had received a letter from the
City of Roanoke dated August 11th, which said the minimum height for fl ights
over the high point of the property would be 122.5 feet above ground level,
and the average daily number of fl ights over the site is 80 and this is
anticipated to increase with the extension of the runway and this would
have some impact on the noise level.
There was extensive discussion concerning the possible dangers
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and noise factors and a lengthy review of an area map was made by the Board
and Mr. Apostolou. Mr. Apostolou stated his petitioner may decide to build
apartments or multi-family units rather than condominiums.
Supervisor Minter moved for denial of the request because of
possible safety factors and in 1 ight of the Planning Commission's opposition.
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Supervisor Nickens made a substitute motion to refer the petition
back to the Planning Commission for appropriate corrections to include site
plan and amended use of the property and that there be a publ ic hearing in
1 ight of the request that came before the Planning Commission requesting
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zoning for condominiums which imp1 ied ownership, versus rental property in
the form of apartments. Chairman Burton asked Dr. Nickens if he would
include in his motion that the County Administrator contact the City of
Roanoke requesting a representative be present to present the
reasons for
opposition when the petition comes before the Planning Commission again.
Supervisor Nickens' motion was adopted by a unanimous voice vote.
IN RE:
PETITION OF MOD-U-KRAF HOMES, INC. REQUESTING REZONING*
FROM RE TO B-2 OF 3 ACRES AT THE NORTHEAST CORNER OF *
ROUTES 220 and 674 OPPOSITE CLEARBROOK SCHOOL IN THE *
CAVE SPRING DISTRICT. REZONING IS REQUESTED SO THE *APPROVED
PETITIONER MAY USE THE PROPERTY FOR THOSE USES *
PERMITTED IN B-2 ZONING DISTRICTS. *
Gilbert E. Butler, Jr., attorney, was present to support this
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request and no one appeared in opposition. Supervisor Johnson immediately
moved to approve the rezoning request. [Jer motion was adopted by the
following:
NOW, THEREFORE, BE IT RESOLVED and ORDERED that at this meeting of the
Board of Supervisors of Roanoke County, Virginia, held on the 12th day of
October, 1982, the said Roanoke County Zoning Ordinance be, and the same is
hereby amended so as to reclassify the hereinafter described property from
Residential Estates District RE, to Business District B-2, which property
is described as follows, to-wit:
BEGINNING at a point on the northwesterly side of Virginia
Secondary Route No. 674, which point is the point of
intersection of the northwesterly side of Virginia
Secondary Route No. 674 with the northeasterly side of
U.S. Route 220; thence with the northeasterly side of
U.S. Route No. 220, N. 48 deg. 501 W. 33.24 ft. to a
point; thence leaving said U.S. Route No. 220 and with
the easterly 1 ine of the property now or formerly Alvin
L. Miller, N. 26 deg. 051 w. 365.0 ft. to a point; thence
with the southerly 1 ine of the property now or formerly Alvin
L. Miller, N. 64 deg. 321 E. 346.35 ft. to a point; thence S.
20 deg. 461 E. 388.39 ft. to a point on the northwesterly
side of Virginia Secondary Route No. 674; thence with the
same S. 62 deg. 471 W. 297.56 ft. to the place of BEGINNING.
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AND BE IT FURTHER RESOLVED and ORDERED that the Clerk of this Board
shall forthwith certify a copy of this resolution and order to the
Secretary of the Planning Commission of Roanoke County, Virginia.
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Adopted by the following roll call vote:
AYES: Supervisors Johnson, Nickens, Myers, Minter, and Burton.
NAYS: None
IN RE:
PETITION OF MORTON C. ROSENBERG REQUESTING REZONING *
FROM B-2 TO M-l OF 0.949 ACRE AT THE SOUTHEAST *
CORNER OF BRAMBLETON AVENUE AND VALLEY FORGE AVENUE *
IN THE CAVE SPRING DISTRICT. REZONING IS REQUESTED * CONTINUED
SO THE EXISTING BUILDING MAY BE USED AS A PAINT *
ROLLER ASSEMBLY PLANT.
Burton L. Albert, attorney was present to support this request.
He requested permission to continue this petition to the next meeting to
permit time for advertising. Supervisor Johnson moved to continue the
petition. The motion carried.
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IN RE:
PETITION OF BOBBY DONALD WALTERS REQUESTING *
REZONING FROM A-I TO M-l OF 0.22 ACRES LOCATED ON *
ROUTE 612, ABOUT 1-1/2 MILES NORTH OFF ROUTE 221 *
AT BENT MOUNTAIN IN WINDSOR HILLS DISTRICT. *
REZONING IS REQUESTED TO PERMIT OPERATION OF A *
MOTOR VEHICLE BODY SHOP THEREON.
APPROVED
James M. Young, attorney, was spokesman on behalf of his cl ient,
and there was no one in opposition. After a brief discussion conerning
outdoor storage of equipment and the materials for business should be
enclosed, Supervisor Myers moved the petition be granted with the proper
conditions. His motion was adopted by the following:
NOW, THEREFORE, BE IT ORDERED that the aforementioned tract of land,
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more particularly described below, be rezoned from Agricultural District
A-I to Industrial District M-l Conditional.
BEGINNING on the southerly side of Virginia Secondary
Route No. 612 at the northwesterly corner of the Bobby
Donald Walters property, marked by a black pine; thence
with the old deed 1 ine N. 31 deg. 001 E. 45.24 feet to
a point; thence with new division 1 ines through the
Walters property S. 53 deg. 021 5011 E. 176.01 feet
to a point, and S. 34 deg. 42' 50" w. 65 feet to
a point; thence with the original outside 1 ine
N. 46 deg. 301 W. 175 feet to the place of BEGINNING.
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BE IT FURTHER ORDERED that a copy of this order be transmitted to the
County Planner and that he be and hereby is directed to reflect that change
on the official zoning maps of the County.
Adopted by the following roll call vote:
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AYES: Supervisors Nickens, Myers, Minter, Johnson, and Burton
NAYS:
None.
Approved with the following conditions:
1. The property described in the Final Order as 0.22 acres will be
used only for the uses stated in Paragraph 2 of Section 21-82 of the Roanoke
County Code.
2.
Only Bobby Donald Walters and his son, Will iam Walters, shall have
the right to use the property under this conditional zoning. If the title
to the property becomes vested in a person, corporation or other entity
other than Bobby Donald Walters or Will iam Walters, of if Bobby Donald
Walters and/or Will iam Walters ceases to use the property over at least a
six month period of time as an automobile body and fender shop, then the
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zoning classification will revert back to Agricultural District A-1.
IN RE:
LETTER FROM OLD HER I TAGE CORPORAT lOll -HUNT I NG tt ILLS,
REQUESTING THE RECOMMENDATION OF THE BOARD TO THE STATE
HIGHWAY DEPARTMENT FOR THE ACCEPTANCE OF FOUR ROADS INTO
THE STATE SECONDARY ROADS SYSTEM.
Chairman Burton announced this communication had been withdrawn.
IN RE:
RAFFLE PERMITS
On motion of Supervisor Minter and a unanimous voice vote a raffle
permit for Northside, Jr. High PTA was approved with waiver of fi1 ing fee.
On motion of Supervisor Myers and a unanimous voice vote a raffle
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permit for G1envar Band Boosters was approved with waiver of fi1 ing fee.
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Supervisor Johnson deviated from the prepared agenda requesting
permission to submit for approval an app1 ication for a raffle permit for
Cave Spring High School Drill Team. The request was granted and Supervisor
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Johnson moved for approval to waive the fil ing fee. The motion was adopted
by a unanimous voice vote.
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IN RE:
SCHOOL BOARD
RESOLUTION NO. 3274 AUTHORIZING AND CONCURRING IN THE
REQUEST OF THE ROANOKE COUNTY SCHOOL BOARD TO LEASE CERTAIN
REAL ESTATE ADJACENT TO THE WILLIAM BYRD HIGH SCHOOL PROPERTY
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That that certain request of the Roanoke County School Board to
lease 3.53 acres, more or less, adjacent to the Will iam Byrd High School
property in Roanoke County, said real estate being needed for the purpose
of future expansion of school facil ities in the eastern part of the
County, be, and same hereby is, concurred in and is authorized to be
consumated; and
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2. That the Chairman of this Board is hereby authorized and directed
to execute the lease on behalf of Roanoke County upon a form approved by
the County Attorney; and
3. That an attested copy of this resolution be forthwith del ivered
to the Clerk of the Roanoke County School Board.
Adopted on motion of Supervisor Nickens and the following recorded
vote:
AYES:
Supervisors Nickens, Hyers, Minter, Johnson, and Burton.
NAYS:
None
Snpervisor Johnson moved to approve the request of the Roanoke
County School Board for an appropriation of $9,000 to the Federal Programs
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Fund from an ESEA - Title IV-C Adopter Grant.
RESOLUTION NUMBER 3275
On motion made by Supervisor Johnson, the General Appropriation
Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is
the same hereby amended as follows to become effective October 12, 1932:
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DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Expenditures
Capital Projects
25-6-25000-00000
$ 9,000
Class:
Fund:
Revenues
Capital Projects
27-5-25000-00000
$ 9,000
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Adopted by the following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Johnson and Burton
NAYS:
None
County Attorney Buchholtz addressed a report from the School
Board explaining this corrected the amount of acreage leased from 10 acres
to 12.26 acres a portion of the Penn Forest Elementary School property.
On motion of Supervisor Johnson and a unanimous voice vote this resolution
from the School Board was approved.
IN RE:
PARKS AND RECREATION
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RESOLUTION NO. 3276 APPROVlfJG THE SUBMISSION OF A CERTAIN
GRANT APPLICATION BY THE ROANOKE COUNTY PARKS AND RECREATION
DEPARTMENT AND AUTHORIZING TIlE COUNTY ADMINISTRATOR TO EXECUTE
THE NECESSARY DOCUMENTS FOR THIS GRANT APPLICATION
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the grant appl ication for certain funds in the amount of
$125,000 which are available through the Virginia Commission on Outdoor
I Recreation on a 50% local matching funds basis for first phase develop-
ment of the Stonebridge Park Addition be, and hereby is, approved in
that Roanoke County is authorized to expend the 50% local share required;
and
2. That the County Administrator be, and hereby is authorized and
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directed to execute the necessary documents on behalf of Roanoke County.
Adopted on motion of Supervisor Nickens and the following roll call votE:
AYES:
Supervisors Myers, Johnson, Minter, Nickens, and Burton.
NAYS:
None
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IN RE:
REPORT OF COUNTY ADMINISTRATOR
County Administrator Flanders reminded the Board of the meeting
on October 13, 1982, at the County Administrative Center to receive bids
for the Court House and sewer projects. He also gave a brief report on
the progress of the move to the new County Administration Center.
IN RE:
ORGANIZATION STRUCTURE FOR COUNTY OF ROANOKE ADMINISTRATION
Supervisor Nickens moved that the following prepared resolution
be approved:
RESOLUTION NO. 3277 ESTABLISHING AN ORGANIZATIONAL STRUCTURE FOR
THE COUNTY OF ROANOKE RELATING TO THE COUNTY ADMINISTRATOR'S
OFFICE AND THOSE DEPARTMENTS MANAGED BY THE COUNTY ADMINISTRATOR
AND RESPONSIBLE TO THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
THROUGH THE COUNTY ADMINISTRATOR
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That there be, and there hereby is, establ ished the following
organizational structure of the County of Roanoke as follows, to-wit:
a. The County Administrator, who shall, in addition to such
other responsibilities vested in him as heretofore provided by the Board
of Supervisors by Resolution No. 2475 adopted January 2, 1980, have the
direct responsibil ity for managing the following several departments of
Roanoke County as follows:
(i) Office of Personnel Services which office shall be
directly managed by a Personnel Officer and shall have such other
employees as from time to time shall be authorized by the Board, which
department shall have the responsibil ity of employee safety education,
general employee training, employee insurance programs and benefits, and
employee relations; and the Personnel Officer shall be placed in the
current County pay plan at a grade 39 having a salary range of $20,532
to $26,040.
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(i i) Department of Development which office shall be
directly managed by the Superintendent of Development and shall have
such other employees as from time to time may be authorized by the
Board, and within such department shall be the following divisions, to-
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wit: Division of Development and Review; Division of Planning and
Zoning; Division of Construction Building Services, managed by a director
who is hereby designated the Chief Building Official; Division of Economic
Development; and Division of Grants Procurement; and the Superintendent
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of Development shall until further order of the Board be an Unclassified
position at a salary of $26,040.00.
(i ii) Department of Publ ic Facil ities which office shall
be directly managed by the Superintendent of Publ ic Facil ities and shall
have such other employees as from time to time may be authorized by the
Board, and within such department shall be the following divisions, to-
wit: Division of Engineering, managed by a Director of Engineering;
Division of Parks and Recreation, managed by a Director of Parks and
Recreation; Division of Communications, managed by a Director of Communicatic 1S
who shall be placed in the current County pay plan at a grade 37 having
a salary range of $18,696 to $23,664; Division of Facil ities, managed by
a Director of Facil ities; and Division of Util ities, managed by a Director
of Utilities; and the Superintendent of Publ ic Facil ities shall until
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further order of the Board be an Unclassified position at a salary of
$27,312.00; and that the job title of County Engineer be, and hereby is,
abol ished and the responsibil ities enjoined by the Roanoke County Code
upon the County Engineer shall be the responsibil ities of the Superintendent
of Publ ic Facil ities with the advice and aid of the Director of Engineering.
(iv) Department ~ Fiscal Management which office shall
be directly managed by the Superintendent of Fiscal Management and shall
have such other employees as from time to time may be authorized by the
Board, and within such department shall be the following divisions, to-
wit: Division of Del inquent Collections and Financial Planning; Procurement
Division, managed by a Procurement Supervisor; Automated Services Division,
managed by a Director of Automated Services; and Division of Real Estate
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Assessment, managed by an Assessor who shall be appointed by the Board
of Supervisors and shall be directly responsible only to the Board of
Supervisors as made and provided by law, but for purposes of fiscal
planning of the County shall make advisory reports to the Superintendent
of Fiscal Management as may be required by the Superintendent of Fiscal
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Management; and the Superintendent of Fiscal Management shall until
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further order of the Board be an Unclassified position at a salary of
$31,488.00.
(v) Department of Publ ic Safety which office shall be
directly managed by the County Administrator and shall have such other
employees as from tiem to time may be authorized by the Board, and
within such department shall be the following divisions, to-wit: Fire
and Emergency Services Division, managed by the Fire and Emergency
Services Coordinator; and Animal Control Division, managed by the Animal
Control Officer.
2. That the organizational structure hereby
establ ished shall be and remain the organizational struture of Roanoke
County from and after October 18, 1982, and until further order of the
Board.
Adopted on motion of Supervisor Nickens and the following roll call
vote:
AYES:
Supervisors Nickens, Myers, Minter, Johnson and Burton
NAYS:
None
IN RE:
EXECUTIVE SESSION
Chairman Burton stated an executive session to discuss a legal
matter and personnel matter pursuant to the Code of Virginia Section 2.1-344
(a), (1) and (6) would continue following the public meeting.
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IN RE:
TELEPHONE SYSTEM - RCAC
RESOLUTION NO. 3278 APPROVING A CHANGE ORDER TO A CERTAIN CONTRACT
TO PROVIDE A TELEPHONE SYSTEM FOR THE ROANOKE COUNTY ADMINISTRATION
CENTER UPON CERTAIN TERMS AND CONDITIONS
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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Virginia, as follows:
I. That that certain contract heretofore awarded to Universal
Communications Systems in the amount of $70,134.00 be, and same hereby
is amended by an addition thereto as set forth in the following words
and figures, to-wit:
(a) Provide a fully electronic telephone system including
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AIOD long distance accounting with groups of phones as designated
by the County of Roanoke -
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$ 96,950.00
$ 70,134.00
Original Contract Price
New Contract Price
$167,084.00
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2. That the extension of time for the completion of the system
resulting from Change Order No.1 shall be 00 days.
Adopted on motion of Supervisor Nickens and the following recorded
vote:
AYES:
Supervisors Nickens, Myers, Minter, Johnson and Burton
NAYS:
None
IN RE:
BID REPORT
A report was presented regarding the purchase of Super Soft
Solar Salt. The following is a prepared resolution:
RESOLUTION NO. 3279 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE TO FURNISH 2,160 EIGHTY POUND BAGS OF COARSE SOLAR
SALT
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Inland Products in the amount of $7,495.20
to furnish 2,160 eighty pound bags of coarse solar salt, upon all and
singular the terms and conditions of the invitation to bid, the specifi-
cations of the County of Roanoke, the bidder's proposal and the provisions
of this resolution, be, and the same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract with Inland Products upon a form approved by
the County Attorney for this purchase; and
3. That all other bids for this purchase are hereby rejected and
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the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Minter and the following recorded
vote:
AYES:
Supervisors Nickens, Myers, Hinter, Johnson and Burton
NAYS:
None
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IN RE:
BID REPORT
A report was presented regarding bids to provide the County
with one 6,600-gallon Hydro-Pneumatic Tank for the Southwoods Well #2.
RESOLUTION NO. 3280 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE TO CONSTRUCT AND DELIVER TO THE COUNTY ONE 6,600-
GALLON HYDRO-PNEUMATIC TANK FOR SOUTHWOODS WELL #2
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of S. E. Burks Company in the amount of
$8,992.00 to construct and del iver to the County one 6,600-gallon
hydro-pneumatic tank for Southwoods Well #2, upon all and singular the
terms and conditions of the invitation to bid, the specifications of the
County of Roanoke, the bidder's proposal and the provisions of this
resolution, be, and the same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract with S. E. Burks Company upon a form approved
by the County Attorney for this purchase; and
3. That all other bids for this purchase are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Johnson and the following recorded
vote:
AYES:
Supervisors Nickens, Myers, Minter, Johnson and Burton
NAYS:
None
IN RE:
DONATION OF WATER AND SEWER LINES
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RESOLUTION NO. 3281 ACCEPTING THE DONATION OF WATER AND
SEWER LINES INSTALLED WITHIN THE DEVELOPMENT OF RUXTON, PHASE
I, SECTION 3, AND AUTHORIZING THE COUNTY ADMINISTRATOR TO DULY
AUTHENTICATE SUCH ACCEPTANCE AS MADE AND PROVIDED BY LAW
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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1. That the offer to donate the water and sewer I ines installed
within the development of Ruxton, Phase I, Section 3 to the Board of
Supervisors of Roanoke County, be, and hereby is, accepted; and
2. That upon receipt of a duly executed deed upon a form approved
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by the County Attorney from the developers, the County Administrator is
hereby authorized to authenticate the acceptance thereof as made and
provided by Section 15.1-286 of the 1950 Code of Virginia, as amended.
Adopted on motion of Supervisor Johnson and the following recorded
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vote:
AYES:
Supervisors Nickens, Myers, Minter, Johnson and Burton
NAYS:
None
IN RE:
BID REPORT
A report was presented regarding bids made to provide the County
with a motor control center for the Southwoods Well #2.
RESOLUTION NO. 3282 ACCEPTING A BID MADE TO THE COUNTY OF
ROANOKE FOR A MOTOR CONTROL CENTER FOR SOUTHWOODS WELL #2
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Graybar Electric Company in the amount of
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$1,467.39 to supply a motor control center to operate the well pump at
Southwoods Well #2, upon all and singular the terms and conditions of
the invitation to bid, the specifications of the County of Roanoke, the
bidder's proposal and the provisions of this resolution, be, and the
same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed
to enter into a contract with Graybar Electric Company upon a form
approved by the County Attorney for this purchase; and
3. That all other bids for this purchase are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for the submission of their bids.
Adopted on motion of Supervisor Myers and the following recorded
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vote:
AYES:
Supervisors Nickens, Myers, Minter, Johnson and Burton
NAYS:
None
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IN RE:
BIDS FOR SOUTHWOODS #2 WELL HOUSE WALLS AND ROOF
Mr. John R. Hubbard, Superintendent, Department of Publ ic
Facil ities, read from a prepared report informing the Board that the Bid
Committee recommended the low bid of $7,750.00 to Bildel Corporation for
constructing the well house walls and roof.
Supervisor Nickens expressed opposition to the cost as this
represented approximately $50 per square foot to construct a cinder block
building. After further discussion, with opposition from Board members
concerning the cost, Mr. Hubbard stated he would look into alternative
solutions for this construction. Supervisor Nickens moved to continue
this matter to the next meeting. Motion carried.
IN RE:
REPORT OF COUNTY ENGINEER
Mr. Gene Robertson, Director of Engineering, read from a prepared
report concerning the proposal to close Route 605 and 654 in Botetourt
County, a portion of 605 being in Roanoke County, to through truck traffic.
The Botetourt County Board of Supervisors has designated Route 11 and Route
220 as the alternate routes for trucks to use and the Highway Department
must now proceed with a publ ic hearing and traffic study to determine if
closing these routes to through trucks is justified.
Mr. Robertson said the Botetourt County Board wished concurrence
from Roanoke County to request the same restrictions be applied to that
portion of Route 605 lying in Roanoke County to provide better continuity
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for the restriction. Supervisor Minter moved to concur with the
recommendations of the Engineering Department to the State to close through
truck traffic to the aforementioned portion of 605 in Roanoke County. His
motion carried.
Supervisor Minter then moved that the County request that the
the trucks using the Highways 11 and 220 North as he felt it was a problem
when the truckers evade the weighing station thereby, tearing up the roads
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in the secondary and residential areas. His motion carried.
At this point, Mr. Robertson requested introduction of an item
not on the agend that Chairman Burton had asked to be presented. Chairman
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Burton responded and said the current budget had funds for carpeting the
Sheriff's Department Communication Room and the possible renovation of
two rooms in the old jail. She stated at this time, she would 1 ike to put
aside discussion of renovation of the two rooms in the jail, but the carpetin
was in critical need and the amount budgeted was approximately $200 short
of the amount needed for the carpet. Supervisor Minter moved for adoption
of the following appropriation resolution:
RESOLUTION NUMBER 3284
On motion made by Supervisor Minter, the General Appropriation
Resolution of Roanoke County, Virginia, adopted June 22, 1982 be, and is
the same hereby amended as follows to become effective October 12, 1982:
INCREASE I
DESCRIPTION ACCOUNT NUMBER (DECREASE)
Class: Expenditures
Fund: General Operating
Dept: Transfer to Capital
Projects 03-6-09316-90016 $200.00
Dept: Unappropriated Balance 03-6-99999-99999 (200.00)
Class: Expenditures
Fund: Capital Projects
Object: Maintenance - Buildings
& Grounds - Carpet 16-6-60140-00000 $200.00
Class: Revenues
Fund: Capital Projects
Object: Transfer from General
Operating Fund 16-5-51030-00000 $200.00
Adopted by the following roll call vote:
AYES:
Supervisors Nickens, Myers, Minter, Johnson and Burton
NAYS:
None
IN RE:
COUNTY SHERIFF'S REPORT
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Sheriff Foster addressed the matter of postponing the renovation
of the two rooms in the old jail, saying the two rooms were in use at the
( present time and there was no heat. Chairman Burton said the item had been
postponed awaiting the total report on the budget; the close out of the
1931-82 fiscal budget; and that the larger appropriation would be made
at that time.
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The following prepared resolution was adopted, as follows;
RESOLUTION NO. 3285 AUTHORIZING THE COUNTY OF ROANOKE TO
ENTER INTO A PHYSICIAN'S CARE CONTRACT WITH DR. H. J. MINARIK
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County of Roanoke be, and hereby is, authorized to
enter into a certain contract by and between the County of Roanoke and
Dr. H. J. Minarik to employ Dr. Minarik's services as Jail Physician for
Roanoke County for a period of twelve (12) months from and after July 1,
1982 through June 30, 1983, as defined in said agreement, upon all and
singular the terms, conditions and provisions to be more fully set out
in said contract; and
2. That the County Administrator is hereby directed to execute
said contract, upon a form approved by the County Attorney, on behalf of
Roanoke County.
Adopted on motion of Supervisor Johnson and the following recorded
vote:
AYES:
Supervisors Nickens, Myers, Minter, Johnson and Burton
NAYS:
None
IN RE:
APPOINTMENTS
Supervisor Minter moved to reappoint Mr. Bev D. Mitchell, 6362
Bunker Lane, N. W. as the Holl ins Magisterial District representative on
the Employee Grievance Panel for a 2 year term. Chairman Burton then
requested an executive session for discussion of this appointment.
Supervisor Minter withdrew his motion.
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After some discussion conerning the appl ications on hand,
Supervisor Johnson moved to continue the appointment of a Roanoke County
representative to the Roanoke Area Health Council to fill the unexpired
term of Mrs. Carolyn V. Pence. Her motion was adopted by a unanimous
voice vote.
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IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Johnson stated she had nothing further to present.
Supervisor Minter stated he had three brief items to present. He
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advised he had a report from Mr. Gene Robertson, County Engineer, regarding
the Verndale Road situation and requested this be disussed at the next
meeting. He also stated he had received complaints from citizens of the
Will iamson Road area about citizens participating at the flea markets on
Saturdays and Sundays and blocking the roads. He asked that the County
Administrator check with the proper authorities as to any problems that
may exist. He continued by saying he had also had complaints from
merchants concerning out-of-town merchants bringing trucks of furniture
into the County for sale. He asked that this be investigated, especially
in regards to permits. He then stated he had received a complaint regarding
property which apparently was to have a 50 foot buffer zone, the property
being near the end of the airport runway under construction by the City of
Roanoke, and that all trees had been cut down. He asked the County
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Administrator to look into this matter as well.
Mr. Wayn Compton, Commissioner of Revenue, then responded to
Mr. Minter's question concerning the flea market parking problem. He advisee
he felt the County 1 ine ran through the parking lot in question, and if
it were possible to determine where the County 1 ine is, then flea market
stands could be moved into the City, back from the road. Mr. Minter then
stated that maybe the County Attorney and County Administrator could look
into this matter.
Supervisor Myers stated he had nothing to report.
Supervisor Nickens questioned if the Board would discuss the
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VACO legislative package. Chairman Burton then directed the County
Administrator to schedule a work session concerning this matter prior to
the next meeting.
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Chairman Burton then directed the County Administrator to schedule
a time at an upcoming meeting to discuss the shift pay differential for
employees in the Sheriff's Department, and to reconsider the semi-annual
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anniversary date as opposed to the annual date. She then stated that if
there was no other business to come before the Board she would move for an
executive session pursuant to the Code of Virginia Section 2. 1-344(a), (1)
and (6) to discuss personnel and legal matters.
IN RE:
EXECUTIVE SESSION
At 8:45 p.m. Supervisor Nickens moved that the Board go into
executive session. His motion was adopted by a unanimous voice vote.
IN RE:
RETURN TO OPEN SESSION
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At 9:15 p.m. Supervisor Nickens moved to return to open session.
His motion carried.
IN RE:
ADJOURNMENT
On motion of Supervisor Johnson and carried by a unanimous voice
vote, the Board adjourned to 11 :00 a.m., Wednesday, October 13, 1982, at
the Roanoke County Administration office, 430 E. Clay Street, Salem to
receive bids on the $10,000,000 General Purpose Bond issue and consider any
and all matters pertinent to the sale of the Bonds.
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