12/7/1982 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, SH
Roanoke, Virginia 24018
December 7, 1982
The Board of Supervisors of Roanoke County, Virginia, met this
day in open session at the Roanoke County Administration Center, Roanoke,
Virginia, this being the first Tuesday and the first regular meeting of the
month of December, 1982.
~fEMBERS PRESENT: Chairman Athena E. Burton, Supervisors May W. Johnson, Gary
J. Hinter, Robert E. Myers, and Harry C. Nickens.
MEMBERS ABSENT:
None.
IN RE:
CALL TO ORDER - EARLY SESSION
The early session was called to order by Chairman Burton at
3:12 p.m. A rough draft of the Procurement Practices was presented to the
Board by James Buchholtz, County Attorney, for their review and comments. He
informed the Board that the General Assembly had enacted a state procurement
law and unless localities adopt their own procurement policies before January
1, 1983, they will become subject to provisions of the state law. The Board
went over the draft making changes and they will review it further and cons ide
changes at a work session on December 14, 1982. Chairman Burton recessed the
work session at 5:15 p.m. and reconvened at 6:05 p.m. for further discussion
of the Procurement Policy.
IN RE:
CALL TO ORDER - EVENING SESSION
The evening session was called to order by Chairman Burton at
7:05 p.m.
IN RE:
INVOCATION/PLEDGE OF ALLEGIANCE
Chairman Burton recognized the Reverend Robert Garner who offered
the invocation. The Pledge of Allegiance to the Flag was then recited in
unison by all present.
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IN RE:
INFORMATION ITEMS
On motion of Supervisor Johnson and carried unanimously, it was
approved that the following information items be received and filed:
1. Letter from United States Environmental Protection Agency
advising approval of Fiscal Year 1983 Air Pollution Control Program Plan and
award of $29,000 to the Health Department in support of the program.
2. Letter from Harold C. King, Commissioner, Virginia Department
of Highways & Transportation, advising their notation of the resolution adopted
by the Board of Supervisors naming a section of U. S. Route 221 as Brambleton
Avenue.
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3. Letter from H. B. Ewert, Roanoke City Manager, concerning
communication with citizens in the area of the Airport Extension.
4. Letter from Salem High School Assistant Principal commending
the Roanoke County Data Processing Division.
IN RE:
PUBLIC HEARINGS
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On motion by Supervisor Myers and carried by the following recorded
vote, approval was granted fro Mrs. Kathy F. Lisle to be permitted to tutor no
more than five (5) children at anyone time in her home at 7119 Cedar Crest
Road, NW, Woodlands Subdivision.
AYES:
NAYS:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
None.
IN RE:
REPORTS OF DEPARTMENTS, OFFICERS, AND COMMITTEES
Dr. Nancy Welch presented the Annual Report for the Roanoke County Health
Department for Fiscal Year ending June 30, 1982.
On motion of Supervisor Johnson and carried by the following recorded
vote, this report was received by the Board and filed:
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AYES:
NAYS:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
None.
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IN RE:
COMMENTS AND REQUESTS FR0l1 TaE COUNTY ADMINISTRATOR
Mr. Donald R. Flanders, County Administrator, presented a proposal
to the Board for their approval to solicit bids for the interior design of the
County Courthouse.
On motion of Supervisor Myers and carried by the following recorded
vote, this proposal was approved by the Board.
AYES:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
NAYS:
None.
The County Administrator informed the Board that he would be working
closely with the County School Board regarding the monitoring of gasoline
usage. He stated he felt this should be coordinated with the School Board
considering the amount of gasoline used by all County vehicles.
Mr. Flanders reminded the Board of the County Employees' Christmas
Luncheon to be held on Monday, December 13, 1982.
Mr. Flanders informed the Board that the County has been invited to
appear on public television to answer questions from the public on various
programs that he is now working on.
On motion of Supervisor Myers and carried by a unanimous voice vote,
the Organization Meeting of the Board of Supervisors was set for January 5,
1983, at 10:00 a.m. at the Roanoke County Administration Center.
The County Administrator noted that the JLARC meeting on highway
construction funding was scheduled for December 13, 1982, and someone from the
County would be in attendance to make a presentation.
IN RE:
DEPARTMENT OF PERSO}TNEL
John H. Chambliss, Jr. presented a report to the Board regarding
the Health Insurance Program for the period August 1, 1982 to July 31, 1983.
Supervisor Johnson then moved adoption of the following prepared resolution:
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RESOLUTION NO. 3328 PROVIDING FOR CERTAIN CHANGES IN THE
ROANOKE COUNTY EMPLOYEES' HEALTH CARE PLAN AND PROVIDING FOR
AN EFFECTIVE DATE FOR SUCH CHANGES
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That effective with the end of the plan year 1983, to-wit:
August 1, 1984, the plan year for the Roanoke County Employees' Health
Plan shall be July 1 through June 30, the plan year for 1982-83 to run
from August 1, 1982 through July 31, 1983; and that the next subsequent
plan year be August 1, 1983 through June 30, 1984; and
2. That the administrative fee to be paid on behalf of each
employee member of the Roanoke County Employees' Health Care Plan from
and after August 1, 1982, shall be $2.19, the same to be paid to Lawrence
C. Musgrove and Associates, Administrator, retroactively; and
3. That there be, and hereby is, established a Roanoke County
Employees' Health Care Plan Policy Committee comprised of the County
Administrator, Personnel Officer, Superintendent of Fiscal Management,
and a member of the Board of Supervisors to take action on matters which
arise during the plan year that are beyond the scope of authority of the
plan administrator.
Adopted by the following recorded vote:
AYES: Supervisors Johnson, Nickens, Minter, Burton.
ABSTAINED: Supervisor Myers
IN RE: REPORT OF DEPARTMENT OF PUBLIC FACILITIES
John Hubbard, Director of the Department of Public Facilities,
presented a report to the Board and asked for approval to move a modular
building presently located at 516 E. Main Street to Cook Drive in Salem to
be used as a field office for supervisory personnel. Supervisor Johnson
then moved adoption of the following prepared resolutions:
Resolution Number 3329
On motion made by Supervisor Johnson, the General Appropriation Resolu-
tion of Roanoke County, Virginia, adopted June 22, 1982, be, and same hereby
is, amended as follows to become effective December 7, 1982:
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DESCRIPTION ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Dept:
Object:
Expenditures
General
Building & Grounds
Contracted
Maintenance
03-6-04302-30040
$2,530
Unappropriated
Balance
03-6-99999-99999
(2,530)
Adopted by the following recorded vote:
AYES:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
NAYS:
None.
RESOLUTION NO. 3330 ACCEPTING A CERTAIN PROPOSAL MADE TO
THE COUNTY OF ROANOKE TO MOVE A MODULAR BUILDING FOPJ1ERLY USED
AS THE UTILITY ENGINEERING OFFICE
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the proposal of Roger Vest in the amount of $1,650.00 to
move a modular building formerly used as the Utility Engineering Office
now located at 516 E. Main Street in Salem, Virginia, to County property
on Cook Drive, be, and hereby is, accepted; and
2. That the County Administrator is hereby authorized to enter
into a contract for the removal of this building.
Adopted by the following recorded vote:
AYES:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
NAYS:
None.
Mr. Hubbard presented a report to the Board informing them of the
rural additions which had been forwarded to the Virginia Department of High-
ways and Transportation for review and approval, which could take from two
to three months. Supervisor Myers asked Mr. Hubbard to verify that these
additions had not already been approved. Mr. }1yers was under the impression
they had been.
Supervisor Johnson requested Mr. Hubbard check on the status of
Cotton Hill Road as this road was never completed by the IIighway Department.
It was also noted that Vernda1e Road was in bad need of repair.
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Mr. Hubbard requested the Board's approval of the construction of
a refuse collection site at the Bent Mountain Fire and Rescue Squad Station.
Supervisor Nickens then moved adoption of the following resolution:
Resolution Number 3331
On motion made by Supervisor Nickens, the General Appropriation Resolutior
of Roanoke County, Virginia, adopted June 22, 1982, be, and hereby is, amended
as follows to become effective December 7, 1982:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE
Class:
Fund:
Object:
Expenditures
Utility
Repairs to buildings
and grounds
92-6-04200-30047
$7,000
Unappropriated
balance
92-6-09106-99999
($7,000)
Adopted by the following recorded vote:
AYES:
Supervisors Johnson, Nickens, Myers, Minter~ Burton.
NAYS:
None.
On motion of Supervisor Johnson and carried by the following
recorded vote, approval was granted to have a street light installed at the
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intersection of Bridlewood and Route 221. Monies have been allocated for the
installation of this light and Supervisor Johnson asked that this be done as
soon as possible.
AYES:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
NAYS:
None.
IN RE:
REPORT OF DEPARTMENT OF FISCAL MANAGEMENT
John Chambliss, Director of the Department of Fiscal Management,
requested the Board's approval for the purchase of emergency rescue equipment.
Funds were budgeted in the amount of $8,100 for this equipment. Supervisor
Nickens moved to adopted the prepared resolution as follows:
RESOLUTION NO. 3332 AUTHORIZING THE PURCHASE OF CERTAIN
RESCUE EQUIPMENT FOR USE AT CAVE SPRING: REpCUE SQUAD #3
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the purchase of certain emergency rescue equipment known
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as the "Jaws of Life" from Virginia-Maryland Rescue Systems Company at a
cost not to exceed $8,070.00 for use at Cave Spring Rescue Squard #3 be,
and hereby is, approved; and
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2. That the County Administrator is hereby authorized to execute
the necessary documents for this purchase.
On motion of Supervisor Nickens and adopted by the following recorded
vote:
AYES:
Supervisors Johnson, Nickens, Myers, ~1inter, Burton.
NAYS:
None.
Next, Mr. Chambliss asked consideration of a resolution authorizing
a maintenance agreement on the computer in the Sheriff's Department.
Motion was made by Supervisor Johnson to adopt the prepared resolution as
follows:
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RESOLUTION NO. 3333 AUTHORIZING THE COUNTY ADMINISTRATOR TO
EXECUTE A CERTAIN TIME AND MATERIALS MAINTENANCE CONTRACT WITH
HONET~~ELL, INC. FOR THE INCOTEID1 20!40/HONEYWELL COMPUTER
SYSTEM
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County of Roanoke be, and hereby is, authorized and
directed to enter into a contract with Honeywell, Inc. for a time and
materials maintenance contract for the Incoterm 20/40/Honeywell Computer
System; and
2. That the County Administrator be, and hereby is, authorized and
directed to execute this contract upon a form approved by the County
Attorney; and
3. That sums expended pursuant hereto shall not exceed the funds
heretofore appropriated for the purpose without additional authorization
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of the Board.
Adopted by the following recorded vote:
AYES:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
NAYS:
None.
A vehicle issued to the County Sheriff's Department was involved
in an accident October 28, 1982. A settlement of $3,000 has been made for
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property damage. On motion of Supervisor Myers and adopted by the following
recorded vote, the vehicle title is to be released so that final disposition
of salvage may be taken care of.
AYES:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
NAYS:
None.
On motion of Supervisor Johnson and carried by the following recorde<
vote, the County Sign Ordinance which was previously adopted by the Board was
reaffirmed.
AYES:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
NAYS:
None.
Action was delayed regarding expiration of the term of M~. George E.
Seib as a member of the Industrial Development Authority. The Board requested
that a master list of appointments to various offices, expiration dates, etc.
be made available for them at the beginning of each year so they would be awar
of those positions to be filled throughout the year.
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Johnson had nothing to bring before the Board at this time.
Supervisor Nickens asked if the County had other post office boxes in
use other than the three recently acquired at the Grandin Road office. Mr.
Chambliss informed him there were four post office box numberes being used
in Salem for offices located there. Supervisor Nickens noted that the Health
Council vacancy should be placed on the December 28 agenda.
Supervisor Myers directed John Hubbard to obtain a cost survey to provide
water for the Dallas Road area and to obtain the names of persons having wells
that are polluted in that area.
Supervisor Minter directed John Hubbard to look into the brown water
problem in Waterfall Lake.
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Supervisor Minter noted that he had a copy of the Roanoke City agenda
used for City Council meetings. He stated he would like the Board to consider
the format for County use.
Supervisor Minter asked John Hubbard if he would check into the problem
for Mr. Hamblen as to the road near North Spring Drive in the North Lakes
Subdivision.
Supervisor Minter stated he had received more calls about scheduling
the location of karate classes and feels this should be taken care of
administratively, preferably by the Parks and Recreation Department.
IN RE:
EXECUTIVE SESSION
Chairman Burton stated that she would like to discuss a real estate
matter and on motion of Supervisor Johnson and carried unanimously, the
Board held an executive session beginning at 8:45 p.m. pursuant to Section
2.1-344 (a) (2), (4), and (6) of the 1950 Code of Virginia to discuss legal,
personnel and industrial development matters.
Before going into executive session, Cbairman Burton reminded the
Board of the meeting in Vinton to be held on December 8, 1982. The Board
concurred with Chairman Burton that quarterly meetings of the four valley-
wide governments should be held.
IN RE:
RECONVENMENT
At 11:35 p.m., Supervisor Nickens made a motion to return to open
session. Motion carried.
A resolution was then presented for consideration by the Superin-
tendent of Public Facilities, John Hubbard. Supervisor Minter moved to
adopt the prepared resolution as follows:
RESOLUTION NO. 1114 PROVIDING FOR A REIMBURSEMENT
CONTRACT BETWEEN THE COUNTY OF ROANOKE AND CERTAIN
INDIVIDUALS
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain reimbursement contract by and between the
County of Roanoke and H. C. Smoot and William C. O'Brien be, and
same hereby is, approved upon the following terms and conditions,
to-wit:
a. That upon installation of a certain eight-inch sewer
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line by the said Messrs. Smoot and O'Brien, the County shall enter
into a reimbursement contract with the said Messrs. Smoot,and O'Brien
to provide for a credit to each of said persons in the amount of $350.00,
the said Messrs. Smoot and O'Brien to, however, pay capacity and inspection
charges due and owing the County as made and provided bylaw; and
2. That the said Messrs. Smoot and O'Brien shall likewise be
entitled to be reimbursed from connection fees paid to the County, share
and share alike, for connections made to said eight-inch sewer line at
any time during the period of ten years following completion of said sewer
line, not to exceed the actual cost of installation expended by the said
Messrs. Smoot and O'Brien, and further not to include payments made to
the County for any capacity or inspection fees.
3. That the County Administrator be, and he hereby is, authorized
and directed to execute such reimbursement contract on behalf of Roanoke
County upon a form approved by the County Attorney.
On motion of Supervisor Minter and adopted by the following recorded vote
AYES:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
NAYS:
None.
On motion of Supervisor Nickens and carried by the following recorded
vote, the Board agreed to ask delegation to introduce legislation to authorize
an increase in the maximum salary allowed the School Board from $1,200 to
$2,400 and directed the County Attorney to prepare draft of necessary legis la-
tion for presentation to area legislators for consideration and introduction
into the legislative process.
AYES:
Supervisors Johnson, Nickens, Myers, Minter, Burton.
NAYS:
None.
IN RE:
ADJOURNMENT
At 11:40 p.m., Supervisor Myers moved to adjourn the meeting. Motio
carried.
Donald R. Flanders, Clerk
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