2/24/1981 - Regular
2-24-81
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Board of County Supervisors
Salem-Roanoke County Civic Center
Salem, Virginia
February 24, 1981
The Board of County Supervisors of Roanoke County, Virginia, met
this day in open session at the Salem-Roanoke County Civic Center in Salem,
Virginia, this being the fourth Tuesday and the second regular meeting of the
month of February.
Members present: Vice Chairman Lawrence E. Terry, and Supervisors
May W. Johnson, Edward C. Park, Jr. and T. M. White.
Members absent: Chairman Robert E. Myers.
IN RE:
CALL TO ORDER:
The meeting was called to order by Acting Chairman Lawrence E.
Terry at 6:00 p.m.
IN RE:
TREASURER:
Alfred C. Anderson, Treasurer, informed the Board that in addition
to the two reports submitted (received in file further into the meeting) he
would like to address the Board regarding repurchase agreements with Colonial
American National Bank. Mr. Anderson. reminded the Board that we have these
agreements with other area banks.
RESOLUTION NO. 2798 DESIGNATING COLONIAL AMERICAN
NATIONAL BANK AS A BANK WITH \JHICH CERTAIN AGREEMENTS
BY AND BETWEEN SAID BANK AND THE COUNTY OF ROANOKE
MAY BE EXECUTED.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That Colonial American National Bank is hereby designated as a
bank with which certain agreements by and between this bank and the
County of Roanoke may be executed, it being recommended by the Finance
Board of the County of Roanoke that it is in the best interests of the
County of Roanoke to enter into deposits of funds of the County pursuant
to appropriate repurchase agreements with the several banks doing
business in the Roanoke Valley community; and
2. That upon receipt of appropriate bids for the deposit of such
funds and repurchase agreements the Colonial American National Bank be,
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and it hereby is determined to be authorized to provide such repurchase
agreements for execution by the County of Roanoke as made and provided
by law.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
NAYS:
ABSENT:
Supervisors Johnson, White, Park and 'Terry
None
Chairman Myers
IN RE:
COLLECTION OF SEWER AND \vATER AND REFUSE BILLS
Alfred Anderson reminded the Board that we previously set up a
collection of sewer and water bills with Colonial American National Bank and
First National Exchange Bank on a three-month trial basis. He stated that
in his opinion, this method of collection is successful for the benefit of
the County. John Chambliss, Director of Finance, has held meetings with the
various area banks to come up with an equitable rate for collecting these
bills. The banks are offering from IO~ to 25~ an item to handle these
collections. Mr. Chambliss said he felt there should be a uniform amount
among the banks for this service. After corresponding with the banks, Mr.
Chambliss stated that Colonial American and First National Exchange Banks
were not willing to negotiate on the amount of the collection fee~ but all
other banks indicated their willingness to do so.
After further discussion, Supervisor Park moved to have the County
Treasurer offer Colonial American and First National Banks a 15~ per item
fee for the collection and if they are unwilling to accept that offer, we
will use other banks in the area who will find that amount acceptable~ motion
adopted on the following recorded vote.
AYES:
NAYS:
ABSENT:
Supervisors Johnson, \Vhite, Park and Terry
None
Chairman Myers
IN RE:
ITEMS SUBMITTED FOR INFO~~TION ONLY
On motion of Supervisor Johnson and'the following recorded vote,
all of the items listed below were received and filed for information only
and no action required.
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(1) Treasurer's monthly report for January, 1981.
(2) Treasurer's Financial statement for January, 1981.
(3) 1980 Annual Report of the County Planning Commission.
(4) Departmental Activities Reports for January, 1981.
(5) Correspondence from Roanoke City Council listing Council's
appointments to the Roanoke Valley Industrial Fact Finding
Commission and which specifies the Chairman and Vice-Chairman
of toe Commission.
(6) Progress reports from Roanoke Valley Cablevision, Inc.
(7) Correspondence from Valley Metro regarding delay in providing
bus service between downtown Roanoke and the Hollins area.
(8) Correspondence from T. P. Parker & Son on behalf of Mr. W. J.
Beason, Jr. advising that the site of his new home has been
moved out of the flood plain along Mason's Creek and that a
public hearing on amending the County Flood Plain Ordinance
is no longer necessary.
AYES:
Supervisors Johnson, White, Park, and Terry
NAYS:
None
ABSENT:
Chairman Myers
IN RE:
EXECUTIVE SESSION
On motion of Supervisor Johnson and a unanimous voice vote, the
Board went into Executive session at 6:20 p.m. to discuss legal and real _
estate matters.
IN RE:
OPEN SESSION
Acting Chairman Terry called the meeting to order at 7:05 p.m.
I~ RE:
INVOCATION
Invocation was offered by the Rev. Fred A. Jordan, Trinity Church
of the Brethren, 419 Adele Circle, Salem, Virginia; and the Pledge of Allegian e
to the Flag was offered in unison.
IN RE:
APPROVAL OF MINUTES
Acting Chairman Terry stated that the minutes for the last
meeting will be approved at the next meeting.
IN RE:
STATEMENT REGARDING TAX RATE
Supervisor White read a prepared statement and stated that in "the
past weeks several statements have been made to the news media by the
Administration and School Administration, some were true, others were erroneou .
We've not seen a budget from the School Board or from the County Administrator
to date. The Board of Supervisors' need to keep an open mind when setting
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a tax rate ceiling on the proposed tax rate here tonight. There's been
no letter writing campaign on behalf of our firemen, policemen, the folks who
pick up our trash, or from any other County employee for that matter. We
want to see that all our Company employees receive the best salaries and
wages possible. In order to do this we need to tighten our financial belts as
we do in our personal and business lives, and certainly in our local Govern-
~ent. I support the School system in Roanoke County and in the City of
Salem but I also support our other County employees. It is not my intent
to reduce any level of services but ~Je must see that each tax dollar collected
is used to the fullest extent. In order to keep an open mind about our
tax rate and to look at the entire budget objectively, I would like to make
a motion that we set a ceiling on our tax rate of $1.25 per $100.00 valuation.
That is only a ceiling.
Acting Chairman Terry asked for a vote on Supervisor ~fuite's
motion of $1.25 per $100.00 valuation for a ceiling tax rate.
AYES:
t -'--
Supervisors Johnson, vfuite, Park and Terry - :"
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NAYS ~
None
ABSENT:
Chairman Myers
Supervisor Johnson stated that Mr. '~ite spoke for the entire
Board regarding the tax rate ceiling. She further stated the Board is
concerned with the School system and their programs and that this rate is
the ceiling and that means no higher than that; and we will scrutinize the
budget from every source from the County's side and work very diligently
to make our tax dollar go just as far as it can.
IN RE:
CITIZENS ON THE TAX RATE
Approximately 500 citizens attended this meeting and several in
attendance represented the School system who favored their budget not being
cut and recommended a tax increase in order to achieve their budget goals.
Several citizens spoke in favor of the tax increase and others
spoke in opposition to the increase, especially the elderly. Representatives
of the Roanoke County Sheriff's Department also spoke in favor of increases
in employee salaries.
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Each Supervisor informed those present of the number of letters and
phone calls received regarding the tax rate.
IN RE:
RECESS
Acting Chairman Terry called for a recess at 7:45 p.m.
IN RE:
CALL TO ORDER
The meeting was again called to order at 8:25 p.m.
IN RE:
ABANDONMENT OF OLD GARST MILL/CAVE SPRING ROAD
LOCATED IN THE WINDSOR HILLS DISTRICT
FINAL ORDER
NO~v, THEREFORE, BE IT RESOLVED and ORDERED that at this meeting of the
Board of Supervisors of Roanoke County, Virginia, held on the 24th day of
February, 1981, the Board took action that a section of the Old Garst Mill-
Cave Spring Road be, and the same is hereby permanently closed, discontinued
and vacated, said portion of Old Garst Mill-Cave Spring Road being more fully
described as follows:
BEGINNING at a point at the northeasterly right of
way of the existing Old Cave Spring Road and the northerly
right of way of the Old Garst Mill-Cave Spring Road, also
a corner of a tract of land the property of the Roanoke
County Board of Supervisors; thence, with the northerly
right of way of the said Garst Mill-Cave Spring Road and
with the line of the tract of the Roanoke County Board of
Supervisors S. 60 deg. 51' 41" W. 191.17 feet to a point,
said point being on the northeasterly line of a new private
access road to the tract of the Roanoke County Board of
Supervisors; thence, leaving the northerly right of way
line of the said Old Garst Mill-Cave Spring Road and with
the northeasterly line of the said private road S. 61 deg.
24' 12" E. 17.42 feet to a point on the southerly right
of way of the said Old Garst Mill-Cave Spring Road, said
point further being on the line of a second tract belonging
to the Board of Supervisors of Roanoke County; thence, with
the southerly line of said Old Garst Mill-Cave Spring Road
and with the tract of the Roanoke County Board of Supervisors
N. 60 deg. 02' 45' E. 186.23 feet to a point where the said
Old Garst Mill-Cave Spring Road intersects the westerly
right of way of the Old Cave Spring Lane; thence, with the
westerly right of way line of the Old Cave Spring Lane N.
48 deg. 52' IS" W. 12.83 feet to the point of beginning and
containing .0583 acres.
IT IS FURTHER RESOLVED and ORDERED that the fee simple title to the
vacated portion of Old Garst Mill-Cave Spring Road shall vest to the owner of ..e
property bordering the road to be abandoned.
AND FURTHER, that the Chairman of the Board of Supervisors of Roanoke
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County is authorized to execute a deed of dedication to the public for the
purpose of providing an ingress and egress easement which will provide public
access in place of the road abandoned herein. The Clerk is further ordered to
mark 11vacated" any plat of record which reflects the existence of the portion
of the road herein being abandoned.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, lfuite, Park and Terry
NAYS:
None
ABSENT:
Chairman Myers
IN RE:
PROPOSED fu~ENDMENT OF CP~PTER 4, ARTICLE ~ OF THE ROANOKE
COUNTY CODE ENTITLED "BINGO GAlmS AND RAFFLES"
The County Attorney, James Buchholtz, submitted a resolution to
amend the above-named code. After some discussion regarding this amendment,
Supervisor Johnson moved to continue the public hearing until the next meeting
March 10th; adopted by unanimous voice vote.
IN RE:
REPORTS OF DEPARTMENTS, OFFICERS, AND COMMITTEES
IN RE:
RESOLUTION NO. 2800 AUTHORIZING THE EXECUTION OF AN EXTENSION
OF AN AGREEMENT lHTH BONSACK RURITAN CLUB ALLOWING USE OF THEIR
BUILDING BY THE PARKS AND RECREATION DEPARTMENT.
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That a certain agreement executed on April 21, 1978 between the
Board of Supervisors and the Bonsack Ruritan Club for a one year period and
renewable for successive yearly periods, allowing the Parks and Recreation
Department to use the Ruritan Club building for recreation programs, be and
hereby is extended for a one year period; and
2. That the County Administrator is hereby authorized to enter into
an extension of this agreement on a form approved by the County Attorney.
Adopted on motion of Supervisor Park and the following recorded vote.
AYES:
Supervisors Johnson, ~~1ite, Park and Terry
NAYS:
None
ABSENT:
Chairman Myers
2-24-81
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IN RE:
RESOLUTION NO. 2801 GRANTING AUTHORIZATION PURSUANT
TO SECTION 20.1-9 OF THE ROANOKE COUNTY CODE TO THE COUNTY
ADMINISTRATOR TO DEDICATE CERTAIN HEREINAFTER ACQUIRED
WELLS AS A PUBLIC WATER SUPPLY ON BEHALF OF THE COUNTY
OF ROANOKE.
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the Board, having heretofore adopted Section 20.1-9 of the
.'
Roanoke County Code requiring that wells developed for and by the County
for a public water supply meet the standards and regulations of the State
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Health Department, one of which requirements is that such wells be dedicated
as a public water supply, does authorize and direct the County Administrator
from time to time to execute on behalf of the County of Roanoke instruments
of dedication of such wells developed for and by the County as a public
water supply; and
2. Such instruments of dedication shall be executed by the County
Administrator upon form approved by the County Attorney.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, \~ite, Park and Terry
NAYS:
None
ABSENT:
Chairman Myers
IN RE:
RESOLUTION NO. 2802 WAIVING CERTAIN REQUIREMENTS
OF THE ROANOKE COUNTY WATER ORDINANCE AND THE ROANOKE
COUNTY SEWER RULES AND REGULATIONS IN REGARD TO
BELLEVIEW GARDENS SUBDIVISION, SECTION 4.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the Board hereby waives the requirements of the Roanoke
County Water Ordinance contained in Section 20.1-5 of the Roanoke County
Code as they pertain to only the right to provide service in regard to
Belleview Gardens Subdivision, Section 4, said waiver being based upon a
demonstration by the property owners that strict compliance with the
provisions of the above section of the Water Ordinance would impose an
undue hardship and burden upon the property owners, the construction
standards set forth in said ordinance to, however, remain in full force
and effect; and
2. That the Board hereby waives the requirements of the Roanoke
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County sewer rules and regulations relating to the requirement that
certain properties must connect to public sewers, as it pertains only
to the right to provide sewer service in regard to Belleview Gardens
Subdivision, Section 4, said waiver being based upon a demonstration
by the property owners that strict compliance with the p~ovisions of
such rules and regulations would impose an undue hardship and burden
upon the property owners, the construction stardards set forth in
said rules and regulations to, however, remain in full force and
effect; and
3. That this Board shall authorize no further waivers unless and
until it has been demonstrated to this Board that the failure to grant
such waivers shall create an undue hardship upon the property owners.
Adopted on motion of Supervisor White and the following recorded vote.
AYES:
Supervisors Johnson, White, Park and Terry.
NAYS:
None
ABSENT:
Chairman Hyers
IN RE:
REQUESTS FOR OUT-OF-TOw~ TRAVEL
In addition to the out-of-town requests filed with the minutes of
this meeting, Andrew Clingenpeel, Assessor, submitted a request by letter for
an out-of-town trip. On motion of Supervisor Johnson and the following recor-
ded vote, the requests were approved.
AYES:
Supervisors Johnson, vfuite, Park and Terry.
NAYS:
None
ABSENT:
Chairman Hyers
IN RE:
EXECUTIVE SESSION
County Administrator William F. Clark and County Attorney James E.
Buchholtz requested an Executive session to discuss legal and real estate
matters.
IN RE:
DIRECTOR OF FINANCE
ANIMAL CLAIH OF \-1. L. TURNER
John Chambliss, Director of Finance, submitted a request on behalf
of W. L. Turner for a calf killed by dogs on January 15, 1981 and which he
2-24-81
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estimated the value to be $100. Mr. Chambliss stated in a report that in
accordance with the County schedule of values, this request is recommended to
be settled at $50.00. On motion of Supervisor Johnson and the following
recorded vote, the Board concurred with the Director of Finance to settle the
claim in the amount of $50.00.
AYES:
Supervisors Johnson, White, Park and Terry
NAYS:
None
ABSENT:
Chairman Myers
IN RE:
AUDIT REPORT FOR FISCAL YEAR ENDING JUNE 30, 1980
John Chambliss, Director of Finance, submitted the Audit report
for the fiscal year ending June 30, 1980 which was received and filed with
the minutes of this meeting. He further requested the Board's authorization
to publish a synopsis of Exhibit F as required by the Code of Virginia. On
motion of Supervisor Park and the following recorded vote, Mr. Chambliss
was authorized to proceed with publication.
AYES:
Supervisors Johnson, White, Park and Terry
NAYS:
None
ABSENT:
Chairman Myers
IN RE:
COUNTY ENGINEER
Gene Robertson, Engineer, submitted a Roadviewer's report along with
a map of the proposed road, Mockingbird Hill Road, from Ruritan Road (Route 61 )
0.23 miles to end. The Board concurred with the report and on motion of
Supervisor Park and a unanimous voice vote, the report was received and filed.
IN RE:
BID COMMITTEE
IN RE:
RESOLUTION NO. 2803 ACCEPTING CERTAIN BIDS MADE TO THE
COUNTY OF ROANOKE FOR CERTAIN OFFICE SUPPLIES.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That certain bids made to the County in the total amount of
$4,938.30 for certain office supplies to be kept in stock in the Purchasing
Department for use by various County offices, being the best conforming
bids upon all and singular the terms and conditions of the invitation to
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bid, the specifications of the County of Roanoke, the bidders' proposals
and the provisions of this resolution be and the same hereby are ACCEPTED
as follows:
From J. L. Hammit
15 gross, pencils, #2, Egle Mir, Unit Price 7.56 - $113.40
15 boxes, 9 x 12 clasp envelopes, Unit price 4.60 - $69.00
10 boxes, 10 x 13 clasp envelopes, Unit Price 5.32 - $53.20
TOTAL: $235.60
From Carolina Ribbon and Carbon, Inc.
10 dozen, pens, fine nylon point, Flair, Unit price 2.30 - $23.00
TOTAL: $23.00
From J. H. Pence Company
10 packs, filler, loose leaf, Unit price .31 - $3.10
TOTAL: $ 3.10
From Salem Office Supply
30 boxes, file folder, 1/3 tab, 100's, legal, Unit price 4.30 - $129.00
30 boxes, file folder, 1/3 tab, 100's, letter, Unit price 3.28 - $ 98.40
TOTAL: $227.40
Fron Everett Waddey
(a Litton Corporation)
90 dozen, pens, medium ball point, black, Bic, Unit Price .85 - $76.50
60 dozen, pens, medium ball point, blue, Bic, Unit Price .85 - $51.00
10 dozen, pens, medium ball point, red, Bic, Unit Price .85 - $8.50
70 each, markers, felt tip asst., remb. , Unit price .25 - $17.50
L~O dozen, pads, legal, canary, ruled 8 1/2 x 14, Unit price 8.60 $344.00
20 dozen, pads, legal, canary, ruled 8 1/2 x 11, Unit price 8.05 $161. 00
20 dozen, pads, steno, 6 x 9 spiral bound, Unit price 4.00 - $80.00
30 each, staplers, standard, Bates 550, Unit price 4.90 - $147.00
125 boxes, staplers, standard, 5000's, Unit price .42 - $52.50
84 dozen, tapes, adding machine, 2 1/4", Unit price 2.85 - $239.40
65 count, paper clips, Ill, 1000's, Unit price 1. 20 - $78.00
30 dozen, pens, fine point, Pente1, Unit price 5.60 $168.00
60 dozen, pens, razor point, nylon, Unit price 4.75 $285.00
TOTAL: $1,708.40
From Unijax, Inc.
100 cases copy paper, 11", 20 lb., Unit price 21. 85 - $2,185.00
2-24-81
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20 cases copy paper, 14", 20 lb., Unit price 27.79 - $555.80
TOTAL: $2,740.80
2. That the County Administrator be, and he hereby is directed to
enter into contracts with the above set out suppliers for the purchase of
these office supplies, said contracts to be upon a form approved by the
County Attorney; and
3. That all other bids for these office supplies are hereby REJECTED
and the Clerk is directed to so notify such bidders and express the County's
appreciation for submitted such bids.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, White, Park and Terry
NAYS:
None
ABSENT:
Chairman Myers
IN RE:
RESOLUTION NO. 2804 AUTHORIZING THE EXECUTION OF AN EXTENSION
OF A CONTRACT WITH LUCKY'S MOBILE CO~{uNICATIONS FOR PREVENTIVE
MAINTENANCE AND EMERGENCY SERVICE TO CO~1UNICATION EQUIPMENT.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain contract having been executed March 1, 1977
between the County and Lucky's Hobile Communications for a one year
period and successive yearly periods, if agreed to by the parties, for
preventive maintenance and emergency service to the County's communication
equipment, be and hereby is extended for a one year period; the monthly
service charge on this contract to be $1,781,50; and
2. That the County Administrator is hereby authorized to enter
into an extension of this contract on a form approved by the County
Attorney.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, White, Park and Terry
NAYS:
None
ABSENT:
Chairman Myers
IN RE:
HEARING OF CITIZENS
Mr. Stan Reas was present and spoke in regard to the personal
2-24-Gl
property tax due date.
IN RE:
APPOINTMENT:
Supervisor Park appointed 11s. Brenda Burger, Route 1, Roanoke, Virgi ia,
to the Activities Committee for the League of Older Americans for a one-year
term beginning April 1, 1981 through March 31, 1933 to replace John G. Seibel.
This Board consists of a nember appointed from each city and county in the
Fifth Planning District of Virginia.
IN RE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Park inquired as to the status of securing data processin
equipment for the County. Administrator Clark informed that he does now have
draft specs for the equipment.
Mr. Park further inquired of Andy Clingenpeel, Assessor, the status
of tax relief for the elderly this year.
Acting Chairman Terry read aloud the list of citizens who comprise
the newly formed Roanoke Valley Industrial Fact Finding Co~~ission.
IN RE:
EXECUTIVE SESSION
At 9:20 p.m. the Board went into Executive session on motion of
Supervisor Johnson and a unanimous voice vote.
IN RE:
RECONVENEMENT
The Board reconvened at 10:05 p.m. and immediately adjourned on
motion of Supervisor Johnson and a unanimous voice vote.
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