6/23/1981 - Regular
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Board of Supervisors
Salem-Roanoke County Civic Center
Salem, Virginia
June 23, 1981
The Board of Supervisors of Roanoke County, Virginia, met this day
in open session at the Salem-Roanoke County Civic Center in Salem, Virginia,
this being the fourth Tuesday and the second regular meeting of the month of
June.
Members present: Chairman Robert E. Myers, Vice Chairman Lawrence E.
Terry, and Supervisors May W. Johnson, Edward C. Park, Jr. and T. M. White.
IN RE:
CALL TO ORDER
Chairman Myers called the meeting to order at 6:20 p.m.
IN RE:
RESOLUTION NO. 2888 AUTHORIZING SUBMISSION OF AN APPLICATION
FOR A GRANT TO CONDUCT AN EXPERIMENTAL MASS TRANSPORTATION
AND RIDE-SHARING PROGRAM IN ROANOKE COUNTY.
Supervisor Johnson stated we have been trying to get transportation
for some citizens for quite a while in the outlying areas. We have received
a grant to pay for this experimental program for the first year. After the
first year the County would need to find the money to continue said program.
BE IT RESOLVED by the Board of Supervisors of Roanoke County that the
County Administrator is authorized, for and on behalf of the Board of Superviso s
of Roanoke County to execute and file an application to the Virginia Department
of Highways and Transportation, Commonwealth of Virginia, for a grant of
transportation special revenues, Chapter 760, budget item 640.D. of the 1980
Acts of the General Assembly, for an experimental mass transportation/ride-
sharing project; and to accept from the Virginia Department of Highways and
Transportation grants in such amount as may be awarded; and to authorize the
County Administrator to furnish to the Virginia Department of Highways and
Transportation such documents and other information as may be required for
processing the grant request.
The Board of Supervisors of Roanoke County certifies tha the funds shall
be used in accordance with the requirements of the Appropriation Act; that
the record of receipts and expenditure of funds granted the County of Roanoke
as authorized in the Acts of the General Assembly (Chapter 760, appropriation
item 640.D - State Aid for Experimental Mass Transportation and Ride-sharing)
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may be subject to audit by the Department of Highways and Transportation and
by the State Auditor of Public Accounts; and that funds granted to the County
of Roanoke for defraying the expenses of the mass transportation or ride-sharin
project of the County of Roanoke shall be used only for such purposes as
authorized in the Acts of the General Assembly.
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The County of Roanoke will evaluate the project and seriously consider
continuing the service after state funding ends, provided it satisfies certain
local needs.
The undersigned duly qualified and acting Deputy Clerk of the Board of
Supervisors of Roanoke County certifies that the foregoing is a true and correc
copy of a resolution, adopted at a legally convened meeting of the Board of
Supervisors of Roanoke County held on June 23, 1981.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
IN RE:
EXECUTIVE SESSION
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On motion of Supervisor White and a unanimous voice vote, the
Board went into Executive session at 6:25 p.m.
IN RE:
CALL TO ORDER
At 7:05 p.m. Chairman Myers again called the meeting to order.
IN RE:
APPROVAL OF MINUTES
On motion of Supervisor Johnson and a unanimous voice vote, the
minutes of the meeting for June 9, and the Special meeting June 15, 1981
were approved as submitted.
IN RE:
TREASURER'S FINANCIAL STATEMENT
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Alfred Anderson, Treasurer, submitted his Financial Statement for
the month ending May, 1981.
Bruce Mayer, Interim County Administrator, informed the Board and
those present that Mr. Anderson was recently elected as Secretary-Treasurer
to the Treasurer's Association of Virginia.
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IN RE:
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PUBLIC HEARINGS
REQUEST OF ARNOLD E. KEATON FOR A SPECIAL EXCEPTION FOR *
A HOME OCCUPATION PERMIT TO CONDUCT A SMALL ENGINE REPAIR* APPROVED
BUSINESS AT 5405 CRESCENT BOULEVARD IN THE CAVE SPRING *
MAGISTERIAL DISTRICT. *
in opposition. Supervisor Johnson stated she has visited Mr. Keaton's home
Mr. Keaton was present to support this request and no one appeared
and told Mr. Keaton she would not want any business signs erected since it
was in a residential neighborhood; Mr. Keaton agreed to the condition. Mrs.
Johnson moved to approve with the condition for a period of one-year; adopted
by the following recorded vote.
AYES:
NAYS:
IN RE:
Supervisors Johnson, Park, Terry, White and Myers
None
REQUEST OF JACKIE W. AND DOVIE S. JORDON FOR A SPECIAL *
EXCEPTION FOR A PERMIT TO PLACE A MOBILE HOME ON A 1.0- *
ACRE TRACT LOCATED ON THE NORTH SIDE OF STATE ROUTE 676 * APPROVED
APPROXIMATELY 1.2-MILES WEST OF IT'S INTERSECTION WITH *
U. S. ROUTE 220 IN THE CAVE SPRING MAGISTERIAL DISTRICT. ;<
Mr. and Mrs. Jordon were present to support their request. No one
appeared in opposition. On motion of Supervisor Johnson and the following
recorded vote, the request was approved.
AYES:
NAYS:
IN RE:
Supervisors Johnson, Park, Terry, White and Myers
None
REQUEST OF SINCLAIR BURKS FOR A SPECIAL EXCEPTION TO RENEW *
A PERMIT TO PLACE A MOBILE HOME ON A 2.70 ACRE TRACT LOCATED * APPRO ED
ON THE EAST SIDE OF STATE ROUTE 647, 0.27 MILE BEYOND MITCHELL*
DISTRIBUTING COMPANY IN THE CATAWBA MAGISTERIAL DISTRICT. *
Mr. Burks was present to support his request. No one appeared in
opposition. On motion of Supervisor Terry and the following recorded vote,
AYES:
the request was approved.
NAYS:
IN RE:
Supervisors Johnson, Park, Terry, White and Myers
None
REQUEST OF ROBERT L. ARTHUR FOR A SPECIAL EXCEPTION *
FOR A PERMIT TO PLACE A MOBILE HOME ON A 4.69 ACRE *
TRACT LOCATED ON THE NORTH SIDE OF STATE ROUTE 845, * APPROVED
APPROXIMATELY 0.25 MILE FROM IT'S INTERSECTION WITH *
STATE ROUTE 676 IN THE CAVE SPRING MAGISTERIAL *
DISTRICT.
Mr. Arthur was present to support this request. No one appeared in
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opposition. Supervisor Johnson moved to approve the request; adopted by the
following recorded vote.
AYES:
NAYS:
IN RE:
Supervisors Johnson, Park, Terry, White and Myers
None
ORDINANCE NO. 2889 AMENDING SECTION 21-15 ,(17) (h) AND
SECTION 21-21 (10) (h) OF THE ROANOKE COUNTY ZONING ORDINANCE
BY REPEALING THE TWENTY DOLLAR ANNUAL DECAL FEE REQUIREMENT
FOR MOBILE HOMES.
Virginia, as follows:
BE IT ORDAINED by the Board of Supervisors of Roanoke County,
Section 21-15, Permitted uses, (17) (h) be, and hereby is repealed and
1. That Chapter 21, Zoning, Article II. A-I Agricultural District,
that there is hereby enacted a new section to be numbered 21-15 (17) (h)
to read and provide as follows:
Section 21-15. Permitted uses.
In agricultural District A-I, any building to be erected
or land to be used shall be for one or more of the following or
similar uses:
* * * *
(17) Mobile homes, provided a special exception has been
granted by the board of supervisors, upon the following conditions:
* * * *
(h) A filing fee of five dollars shall be paid to the county
administrator upon filing the application for such special exception.
These special exceptions shall be valid for a period of two years.
The decal issued shall be affixed to the trailer so as to be visible
from the outside. Upon the expiration of any special exceptions
herein issued, the owner shall apply for a new special exception
should he desire to continue the use of the land as a mobile home
space. However, in seeking such new application, the applicant
shall meet all the herein stated conditions and requirements.
2. That Chapter 21, Zoning, Article III. RE Residential District,
Section 21-21, Permitted uses, (10) (h) be, and hereby is repealed and
that there is hereby enacted a new section to be numbered 21-21 (10) (h)
to read and provide as follows:
Section 21-21. Permitted uses.
In Residential Estates District RE, any building to be erected
or land to be used shall be for one or more of the following or
similar uses:
* * * *
(10) Mobile homes; provided a special exception has been
granted by the board of supervisors, upon the following conditions:
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(h) A filing fee of five dollars shall be paid to the county
administrator upon filing the application for such special exception.
These special exceptions shall be affixed to the trailer so as
to be visible from the outside. Upon the expiration of any special
exceptions herein issued, the owner shall apply for a new special
exception should he desire to continue the use of the land as a
mobile home space. However, in seeking such new application, the
applicant shall meet all the herein stated conditions and require-
ments.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, \Vhite and Myers
NAYS:
None
Decals will be issued at no cost, by the Treasurer's Office at the
time of payment of taxes.
IN RE:
REQUEST OF WILLIAM HENRY AND ZONA D. HODGE TO REZONE
FROM AGRICULTURAL DISTRICT A-I TO BUSINESS DISTRICT *
B-2 A PARCEL OF LAND CONTAINING APPROXIMATELY 0.5-ACRE *
ON THE SOUTH SIDE OF STATE ROUTE 624 APPROXIMATELY 1.50 *
MILES FROM IT'S INTERSECTION WITH STATE ROUTE 311 IN *
THE CATAWBA MAGISTERIAL DISTRICT. *
*
CONTINUED
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Chairman Myers suggested this request be carried over until the
meeting of July 28, 1981 since it has not been advertised; approved by
unanimous voice vote.
PETITIONS AND COMMUNICATIONS
IN RE:
HOLLINS FIRE DEPT. AND RESCUE SERVICE
Willis S. Buchanan, Vice-President of Hollins #5 Volunteer Fire
Dept. and Rescue Service, stated that on behalf of the said Fire Dept. he
would like to express appreciation to the Board for continuing the position
of Fire Coordinator in the County of Roanoke. Although there was some
controversy over the matter, he and the other firemen are grateful for the
solution.
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IN RE:
REPORTS OF DEPARTMENTS, OFFICERS AND COMMITTEES
IN RE:
RESOLUTION NO. 2890 AUTHORIZING THE COUNTY OF
ROANOKE TO ENTER INTO A PARTICIPATION CONTRACT WITH
THE DEVELOPERS OF THE WOODLANDS FOR THE INSTALLATION
OF A 10-INCH WATER LINE FROM SECTION 9 OF THE WOODLANDS
TO THE BELLE HAVEN STORAGE TANK.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
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1. That the County of Roanoke is hereby authorized to enter into
a participation contract with the developers of The Woodlands providing
for the installation of 1,680 feet of 10-inch water line from the property
along Pebble Drive in Section 9 of the Woodlands and further that the
County will participate in the project only to the extent of paying the
difference in pipe costs expended by the developer between the required
6-inch pipe and the proposed 10-inch pipe; and
2. That the County Administrator is hereby authorized to execute
a participation contract to this effect on behalf of Roanoke County upon
a form approved by the County Attorney.
Adopted on motion of Supervisor Terry and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
IN RE:
RESOLUTION NO. 2891 ACCEPTING THE PROPOSAL OF GENERAL
ELECTRIC COMPANY TO REPLACE ONE RAI TYPE BLOWER FOR THE STARKEY
SEWAGE TREATMENT PLANT.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the proposal of General Electric Company to replace the
RAI type blower for the Starkey Sewage Treatment Plant in the amount of
$7,220.00 plus approximately $150.00 for delivery charges be, and hereby
is accepted; and
2. That the County Administrator is hereby authorized to enter into
a contract upon a form approved by the County Attorney with General Electric
Company for the purchase of this equipment; and
3. That all other bids for this equipment are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for submitting such bids.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES: Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
IN RE:
OUT-OF-TOWN TRAVEL REQUESTS
On motion of Supervisor Terry and a unanimous voice vote, the
following travel request was
approved.
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(a) Elizabeth Leah and Diane Helm - Richmond, Va. - August 5 & 6th.
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On motion of Supervisor Johnson and a unanimous voice vote, the
following request was approved:
(b) Elizabeth Leah - Wytheville, Va. - June 24th.
On motion of Supervisor Terry and a unanimous voice vote, the
following requests were approved:
(c) Roy Kinsey, Leonard Pick and Ed Clark - Staunton, Va. - July 28t .
(d) Debbie Pitts - Lynchburg, Va. - July 16th.
(e) Myra Sellers - Lynchburg, Va. - July 16th.
(f) Andrew Clingenpeel - Charlottesville, Va. - July 15 - 17th.
(g) Myra Sellers - Pipestem, W.Va. - July 29th.
(h) Debbie Pitts - Pipestem, W.Va. - July 29th.
(i) Debbie Pitts - Nashville, Tenn. - Oct. 15 - 18th.
On motion of Supervisor Johnson and a unanimous voice vote, the
following request was approved:
(j) John Lampros - Virginia Beach, Va. - Aug. 6-9th.
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IN RE:
EXECUTIVE SESSION
At 7:35 p.m. on motion of Supervisor Terry and a unanimous voice
vote, the Board went into Executive session to discuss legal and personnel
matters.
IN RE:
RECONVENEMENT
At 8:30 p.m. the Board reconvened in open session on motion of
Supervisor Terry and a unanimous voice vote.
IN RE:
NACO MEETING
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Bruce Mayer, Administrator, reminded the Board of the NACO convention
to be held in Louisville, Kentucky, and asked permission to authorize payment
for reservations for any member of the Board desiring to attend this convention
Supervisor Johnson so moved that authorization be granted; adopted by a
unanimous voice vote.
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IN RE:
DORSET DRIVE CONSTRUCTION
Bruce Mayer, Administrator, stated that complications have arisen
in the improvement of a road on Dorset Drive in the Windsor Hills District.
A Change Order is requested in the amount of $4,304.00 for this improvement.
A retaining wall is also necessary, in the opinion of the Engineer, to avoid
a future mud slide problem which could arise. Mr. Mayer asked permission to
go to bid with $5,500.00 for this project.
On motion of Supervisor Terry and the following recorded vote, the
requests were approved.
AYES:
Supervisor Johnson, Park, Terry, White and Myers.
NAYS:
None
IN RE:
MEETING WITH SHERIFF'S DEPT. PERSONNEL
Administrator Mayer informed the Board that, at it's direction, he an
John Chambliss, Director of Finance, met with some of the Sheriff's Department
personnel to discuss some proposals they had in relation to salaries.
Sgt. Mike Winston addressed the Board on the issue of salaries of
deputies. He stated there is an unequal range for salaries whereby longevity
is not rewarded satisfactorily to individuals.
The Board informed Mr. Winston they would set up a meeting possibly
in July, to discuss this matter and allow the personnel to have some input
into the subject. Chairman Myers stated he would like to go over the entire
Sheriff's Department pay plan in order to be fair to all personnel. This was
agreeable to all parties.
IN RE:
RESOLUTION NO. 2892 APPROVING THE SUBMISSION OF
A GRANT APPLICATION BY THE ROANOKE COUNTY SHERIFF'S
DEPARTMENT AND AUTHORIZING THE CHAIRMAN OF THIS
BOARD TO EXECUTE THE NECESSARY DOCUMENTS FOR THIS
GRANT APPLICATION.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the grant application submitted by the Sheriff's Department
of Roanoke County to the Department of Transportation Safety for certain
funds which will allow the transfer to Roanoke County of the complete
2040 Incoterm System for use in the Sheriff's Department records system
be, and the same is hereby approved; and
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2. That the County Administrator be, and he hereby is authorized
to execute the necessary documents for this grant application.
Adopted on motion of Supervisor Johnson and the following recorded vote.
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AYES:
Supervisors Johnson, Park, Terry, vlhite and Myers
NAYS:
None
IN RE:
APPROPRIATION RESOLUTION NO. 2893 - YEAR-END ACCOUNTS
John Chambliss, Director of Finance, explained to the Board that this
appropriation resolution was to "clean-up" year-end accounts.
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class: Expenditures
Fund: General
Dept: Engineering 03-6-04301-00000 $ 50
Insurance 03-6-09103-00000 35,000
Circuit Court 03-6-02101-00000 3,000
General District Court 03-6-02102-00000 4,000
Transfer to Capital Projects Fund 03-6-09302-90016 75,000
Unappropriated Balance 03-6-99999-99999 (117,050)
Class: Expenditures
I Fund: Capital Projects
Project: Courthouse Expansion 16-6-60026-00000 75,000
Class: Revenues
Fund: Capital Projects
Source: Transfer General Fund 75,000
Adopted on motion of Supervisor Park and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, ~lhite and Myers
NAYS:
None
IN RE:
RESOLUTION NO. 2894 ACCEPTING THE OFFER OF
L. H. SAWYER PAVING COMPANY FOR REPAVING OF
THE CAVE SPRING FIRE STATION DRIVEWAY AND
PARKING LOT.
BE IT RESOVLED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the offer of L. H. Sawyer Paving Company to tear up existing
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pavement and repair the driveway and parking area at the Cave Spring Fire
Station, such work to be performed after completion of the present recon-
struction of the Cave Spring Fire Station, at a sum not to exceed $6,227.00,
be, and hereby is accepted; and
2. That the County Administrator is hereby authorized and directed to
execute the necessary documents, upon a form approved by the County Attorney,
for this repaving.
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Adopted On motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
IN RE:
RESOLUTION NO. 2895 ACCEPTING THE OFFER OF TIDEWATER POLICE
& SPORTSMAN SUPPLIES TO EXCHANGE CERTAIN WEAPONS USED BY THE
ROANOKE COUNTY SHERIFF'S DEPARTMENTS.
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the offer of Tidewater Police & Sportsman Supplies to
exchange at no cost to the County certain weapons presently used by the
Roanoke County Sheriff's Department be, and hereby is accepted; and
2. That the County Administrator is hereby authorized to execute
the necessary documents, upon a form approved by the County Attorney, to
accomplish this exchange.
Adopted on motion of Supervisor Terry and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
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IN RE:
RESOLUTION NO. 2896 ACCEPTING THE PROPOSAL OF
DAVIS AND STEPHENSON, INC. FOR DEPARTMENTAL LIABILITY
INSURANCE COVERAGE FOR 1981-82 FOR THE ROANOKE COUNTY
SHERIFF'S DEPARTMENT.
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the proposal of Davis and Stephenson, Inc. for departmental
liability insurance for 1981-82 for the Roanoke County Sheriff's Department
at a cost of $20,321.38 yearly be, and hereby is accepted; and
2. That the County Administrator is hereby authorized and directed
to execute the necessary documents, upon a form approved by the County
Attorney, to accept this proposal on behalf of Roanoke County.
Adopted on motion of Supervisor Terry and the following recorded vote.
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AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
6-23-81
545
IN RE: RESOLUTION NO. 2897 AUTHORIZING THE ROANOKE COUNTY SHERIFF'S
DEPARTI1ENT TO ENTER INTO AN AGREEMENT WITH IDENTI-KIT CO~1PANY,
INC.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
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1. That the Roanoke County Sheriff's Department is hereby authorized
to enter into an agreement with Identi-Kit Company, Inc. for an initial
term of one year with the option of yearly renewal subject to annual
appropriation by the Board of $360 per year for the first year and a
sum sufficient to pay the rental for subsequent years; and
2. That the County Administrator is hereby authorized and directed
to execute this agreement, upon a form approved by the County Attorney.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
IN RE:
ITEMS SUBMITTED FOR INFORMATION ONLY
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On motion of Supervisor Johnson and a unanimous voice vote, the
following items were received and filed.
(1) Departmental Activities Report for May, 1981
(2) Financial Statements for the month ended May 31, 1981 from
the Director of Finance.
IN RE:
RESOLUTION NO. 2898 AUTHORIZING THE RENEWAL OF AN AGREEMENT
WITH THE CITY OF ROANOKE FOR THE ESTABLISHMENT OF A JOINT
POLICY PROVIDING FOR THE FREE USE OF THE LIBRARY SYSTEMS FOR
THE CITIZENS OF ROANOKE CITY AND ROANOKE COUNTY.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County of Roanoke is hereby authorized and directed to
renew an agreement with the City of Roanoke for the establishment of a
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joint policy providing for the free use of the library systems for the
citizens of Roanoke City and Roanoke County; and
2. That the County Administrator is hereby authorized and directed
to execute this agreement upon a form approved by the County Attorney on
behalf of Roanoke County.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
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IN RE:
SCHOOL CONTRACT WITH CITY OF SALEM
Chairman Myers read the following statement on behalf of the Board
and Dr. Ergle, Roanoke County School Board:
"Both the Roanoke County School Board and Board of Supervisors were
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encouraged by the overwhelmingly positive response of the citizens of Salem
at the public hearing last week for a continued joint school system.
In the absence of an indication from Salem as to its intentions
regarding a school contract, the Roanoke County School Board took action at
its June 11 meeting requesting that the Board of Supervisors concur in setting
a June 30, 1981 deadline for a decision by Salem.
It is imperative that a decision on a school contract be made within
an appropriate length of time; however, the Roanoke County School Board and
Board of Supervisors are open to any reasonable suggestions from Salem -
including reopening negotiations. Both boards continue to feel that it is in
the best interest of the children of Roanoke County and Salem to maintain a
joint school system and are willing to work toward that end. With this
interest and concern in mind, the deadline for receiving a decision fro!u Salem
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is being extended to July 7, 1981, and, in the event that fruitful negotiations
are underway at that time, it is conceivable that the deadline will be extended
beyond that date."
Adopted on motion of Supervisor Terry and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White, and Myers
NAYS:
None
IN RE:
SCHOOL ADMINISTRATION - APPROPRIATION RESOLUTION NO. 2899
John Chambliss, Director of Finance, submitted an appropriation for
year-end accounts for the School Administration.
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
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Class:
Fund:
Dept:
Expenditures
School
Operation of School Plant
Instruction
Replacement of Vehicles
Summer School
Adult Education
Instruction
Maintenance of Plant
Adult Education
Fixed Charges
l7-6-l7FlO-00000
l7-6-l7BlO-00000
17-6-17D20-00000
17-6-l7HOO-00000
17-6-17100-00000
l7-6-l7BlO-00000
17-6-17F20-00000
17-6-17100-00000
l7-6-l7GOO-00000
$120,000
(83,500)
(5,000)
(17,500)
(14,000)
(180,000)
(72,000)
(15,000)
267,000
Adopted on motion of Supervisor Terry and the following recorded vote.
AYES:
NAYS:
IN RE:
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Supervisors Johnson, Park, Terry, White and Myers
None
SCHOOL ADMINISTRATION - APPROPRIATION RESOLUTION NO. 2900
employees' benefits due.
Mr. Chambliss also submitted an appropriation resolution for terminat d
DESCRIPTION
Class:
Fund:
Dept:
Dept:
AYES:
NAYS:
IN RE:
DESCRIPTION
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Class:
Fund:
Dept:
Class:
Source:
AYES:
NAYS:
IN RE:
ACCOUNT NUMBER
INCREASE
(DECREASE)
Expenditures
School
Fixed Charges
l7-6-l7GOO-00000
$100,000
Instruction
(100,000)
l7-6-l7B10-00000
Adopted on motion of Supervisor Park and the following recorded vote.
Supervisors Johnson, Park, Terry, White and Myers
None
SCHOOL ADMINISTRATION - APPROPRIATION RESOLUTION NO. 2901
ACCOUNT NUMBER
INCREASE
(DECREASE)
Expenditures
School
Fixed Charges
Other Instructional Costs
l7-6-l7GOO-00000
l7-6-l7B20-00000
$463,866
75,000
Revenues
Tuition from Others
FICA, Retirement, and
Life Ins. Reimbursement
Basic Appropriation-County
17-5-17030-45000
50,000
17-5-17000-20000
l7-5-l7000-01AOO
463,866
25,000
Adopted on motion of Supervisor Johnson and the following recorded vote.
Supervisors Johnson, Park, Terry, White and Myers
None
RESOLUTION NO. 2902 ACCEPTING A PROPOSAL MADE BY
LAWRENCE C. MUSGROVE ASSOCIATES TO PROVIDE GROUP
HEALTH INSURANCE FOR THE ROANOKE COUNTY EMPLOYEES.
Virginia, as follows:
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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1. That the proposal made by Lawrence C. Musgrove Associates
to provide self-funded group health insurance coverage for the Roanoke
County employees be, and hereby is accepted; and
2. That the County of Roanoke is hereby authorized and directed to
enter into a one year contract effective July 1, 1981 and to expire June
30, 1982 with Lawrence C. Musgrove Associates providing for their proposed
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self-funded (cost plus) group health insurance program; and
3. That the County Administrator is hereby authorized and directed
to execute this contract upon a form approved by the County Attorney.
Adopted on motion of Supervisor Terry and the following recorded vote.
AYES: Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
IN RE:
RESOLUTION NO. 2903 AUTHORIZING THE PURCHASE OF A XEROX
3100 PHOTOCOPY MACHINE TO BE USED BY VARIOUS DEPARTMENTS IN
THE COUNTY ANNEX BUILDING.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the purchase of the Xerox 3100 photocopy machine, currently
being used by various departments in the County Annex Building, at a
cost of $218.45 per month for twenty-four months, subject to approval of
an annual appropriation to pay the monthly charge herein set out, be and
hereby is approved; and
2. That the County Administrator is hereby authorized to enter
into a contract upon a form approved by the County Attorney with Xerox
Corporation for the purchase of this equipment.
Adopted on motion of Supervisor Park and the following recorded vote.
AYES:
Supervisors Park, Terry, White and Myers
NAYS:
None
IN RE:
RESOLUTION NO. 2904 ACCEPTING A CERTAIN BID MADE TO THE
COUNTY OF ROANOKE TO FURNISH AND SERVICE VARIOUS UNIFORMS,
ENTRANCE RUGS AND DUST MOPS.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain bid of Servisco Kleen Uniform Rental, being the
lowest conforming bid, to furnish and service the following items, upon
all and singular the terms and conditions of the invitation to bid, the
specifications of the County of Roanoke, the bidder's proposal and the
provisions of this resolution, be, and the same is hereby accepted as
follows:
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6-23-81
5 49
.. . ... .. . ... ..
. . . .
(number of changes weekly)
2 3
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Coveralls $1. 90 $2.90
White Shirts 1.00 1.50
I Shirt, Trousers 1. 90 2.90
Executive Service
(Dress Trouser & Shirt) 3.50 4.75
Dust Mops, treated .65 each
Entrance rugs Ox 5) 1. 95 each
2. That the County Administrator is hereby directed to enter into
a contract, upon a form approved by the County Attorney, with Servisco
Kleen Uniform Rental for this service; and
3. That all other bids for this service are hereby rejected and
the County Clerk is directed to so notify such bidders and express the
County's appreciation for submitting such bids.
Adopted on motion of Supervisor Park and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
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IN RE:
RESOLUTION NO. 2905 AUTHORIZING THE RENEWAL OF A CONTRACT
WITH THE ROANOKE-SALEM CLINIC PROVIDING FOR PHYSICAL EXAMINATIONS
FOR CERTAIN EMPLOYEES OF THE SHERIFF'S DEPARTMENT AND THE FIRE
DEPARTMENT.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the renewal of a certain contract executed in 1978 between
Roanoke County and the Roanoke-Salem Clinic for a one year period,
providing for additional one year renewals upon agreement by the parties,
for the purpose of providing physical examinations for certain employees
of the Sheriff's Department and the Fire Department be, and hereby is
approved; and
2. That the County Administrator is hereby authorized to execute
I
the necessary documents to renew this contract, upon a form approved by
the County Attorney.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
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6-23-81
550
IN RE:
RESOLUTION NO. 2906 AUTHORIZING THE COUNTY OF ROANOKE TO
ENTER INTO A CERTAIN EXTENSION AGREEMENT WITH BOULEVARD CLINIC,
INC., UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING THE
COUNTY ADMINISTRATOR TO EXECUTE SAID AGREEMENT ON BEHALF OF
ROANOKE COUNTY.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
I
Virginia, as follows:
1. That the County of Roanoke be, and it is hereby authorized to
enter into a certain extension agreement by and between the County of
Roanoke and Boulevard Clinic, Inc. to employ the services of Dr. Harry
J. Minarik as Jail Physician for Roanoke County for a period of twelve
(12) months from and after July 1, 1981, as defined in said agreement,
upon all and singular the terms, conditions and provisions to be more
fully set out in said agreement; and
2. That the County Administrator is hereby directed to execute
said agreement, upon a form approved by the County Attorney, on behalf
of Roanoke County.
Adopted on motion of Supervisor Terry and the following recorded vote.
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AYES: Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
IN RE:
RESOLUTION NO. 2907 ACCEPTING A CERTAIN PROPOSAL
FOR THE CONSTRUCTION OF A LOG HOUSE AT WALROND PARK.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That a certain proposal made by Shawnee Log Homes, Inc. in the
amount of $37,095.00 to construct a log house at Walrond Park, upon all
and singular the terms and conditions of the invitation for proposals,
the specifications of the County of Roanoke, and the provisions of
this resolution, be and the same is hereby ACCEPTED; and
2. That the County Administrator be, and he hereby is authorized
I
and directed to enter into a contract, upon a form approved by the
County Attorney, with Shawnee Log Homes, Inc. for the construction of
this log house; and
3. That all other proposals for said project are hereby REJECTED
and the County Clerk is directed to so notify such vendors and express
the County's appreciation for submitting such proposals.
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Adopted on motion of Supervisor White and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
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IN RE:
RESOLUTION NO. 2908 ACCEPTING A CERTAIN BID MADE
TO THE COUNTY OF ROANOKE TO PROVIDE A GENERAL INSURANCE
PROGRAM FOR THE COUNTY.
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain bid to provide a general insurance program for
Roanoke County made by Chaney, Thomas, Stephenson & Hill for a total annual
premium of $258,453 in accordance with the plans and specifications of the
County of Roanoke, the invitation to bid and the bidder's proposal, subject
to Workmen's Compensation Alternate Plan l-Retention Dividend Plan, be, and
it hereby is accepted; and
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That all other bids made to provide for the County of Roanoke
such general insurance coverage are hereby rejected and the Clerk is to
I
so notify such bidders and express the County's appreciation for the
submission of same; and
3. That the County Administrator shall be, and he hereby is authorized
to take such action as may be necessary to secure the issuance of all policies
and other documents required or necessary in the premises.
Adopted on motion of Supervisor Terry and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
IN RE:
PERSONNEL
Bruce Mayer, Administrator, read aloud the following resolution
after which Chairman Myers expressed thanks and appreciation to Mrs. Boxley
on behalf of the Board.
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RESOLUTION NO. 2909 EXPRESSING THE APPRECIATION OF THE BOARD
OF SUPERVISORS OF ROANOKE COUNTY TO GEORGINE H. BOXLEY FOR
SIXTEEN YEARS SERVICE TO ROANOKE COUNTY.
WHEREAS, Georgine H. Boxley was employed by the County of Roanoke
on August 8, 1965 and served as secretary to the Building Inspection
office of Roanoke County; and
WHEREAS, this individual has served in that capacity with distinction
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552
6-23-81
for sixteen years; and
WHEREAS, the office of Building Inspector is charged with the
responsibility of enforcing the building, electrical and plumbing codes
adopted by Roanoke County and further this office is charged with the
responsibility of dealing with the public in the issuance of building
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permits; and
WHEREAS, this individual has served the County and its citizens by
courteously serving members of the public in assisting them in obtaining
the required permits throughout her career with Roanoke County.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County express its heartfelt appreciation and the appreciation
of the citizens of Roanoke County to Georgine H. Boxley for sixteen
years service in the Roanoke County Building Inspector's Office; and
FURTHER, the Board of Supervisors does, on behalf of the citizens
of Roanoke County, express its best wishes for a happy, restful and
productive retirement.
BE IT FURTHER RESOLVED that an attested copy of this resolution
I
duly authenticated be forthwith presented to Georgine H. Boxley.
AYES:
NAYS:
IN RE:
Adopted on motion of Supervisor Johnson and the following recorded vote.
Supervisors Johnson, Park, Terry, White and Myers
None
ADOPTION OF BUDGET - APPROPRIATION RESOLUTION NO. 2910
Johnson Chambliss, Director of Finance, submitted the Appropriation
resolution reflecting the prepared budget for fiscal year 1981-82.
DESCRIPTION
Class:
Fund:
Dept:
~
ACCOUNT NUMBER
INCREASE
(DECREASE)
Expenditures
General Operating
Board of Supervisors
County Administrator
County Attorney
Accounting
Personnel
Utility Billing
Commissioner of the Revenue
County Assessor
Treasurer
Data Processing
Purchasing
Elections
Circuit Court
$
54,464
61,321
83,455
175,879
45,853
95,814
202,402
195,750
219,983
175,905
50,634
72,529
44,700
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6-23-81
,
APPROPRIATION RESOLUTION NO. 2910 CONTINUED
.
DESCRIPTION
Dept:
Fund:
Fund:
Function:
General District Court
Magistrates
J & D Relations District Court
Clerk of the Circuit Court
Commonwealth's Attorney
Probation
Policing and Investigating
Highway Safety Commission
Communications Operations
Youth and Family Services
Confinement and Care of Prisoners
Fire Department
Rescue Squads
Emergency Services
Radio
Animal Control
Garage
Inspections
Street Lighting
Refuse Disposal
Engineering
Buildings and Grounds
Public Health
Superintendent's Office
Public Assistance
Institutional Care
Lunacy Commission
Parks and Recreation
Library
Planning and Zoning
Planning Commission
Extension and Continuing Education
Employee Benefits
Insurance
Contributions - Service Organizations
Miscellaneous
Reimbursable Expenditures
Transfer to Debt Service
Transfer to Air Pollution Control
Transfer to Capital Projects Fund
Transfer to School Fund
Contingent Balance
Air Pollution Control Fund
Revenue Sharing Fund
Capital Projects Fund
School Operating Fund
Administration
Instruction
Other Instructional Costs
Attendance & Health
Transportation
Replacement of Buses
Operating of Plant
Maintenance of Plant
Fixed Charges
Summer School
Adult Education
Capital Outlay
Debt Service
Other Allotments to Schools
ACCOUNT NUMBER
..,
553
.
INCREASE
(DECREASE)
$ 9,775
500
2,975
226,147
178,619
21,000
1,698,188
500
212,045
185,375
1,140,800
504,130
64,000
15,056
115,355
78,056
88,404
130,233
65,490
1,064,302
125,876
741,999
200,000
1,300,000
987,207
38,500
100
680,219
621,283
67,848
10,750
52,459
250,000
165,500
82,250
192,000
20,000
681,145
20,758
636,681
15,659,820
676,425
68,528
1,795,942
4,499,609
482,170
24,491,656
1,958,628
490,244
1,697,278
95,360
3,387,483
1,789,970
6,810,153
154,800
100,675
-0-
2,003,350
33,600
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6-23-81
554
APPROPRIATION RESOLUTION NO. 2910 CONTINUED
INCREASE
DESCRIPTION ACCOUNT NUMBER (DECREASE)
Fund: School Cafeteria Fund $ 2,730,000
Federal Programs Fund 805,800 I
Recreation Bond Fund 65,000
Sewer Bond Fund 2,320,583
Water Bond Fund 716,685
School Bond Fund 3,269,000
Textbook Fund 376,271
Water Operating Fund 2,076,700
Fund: Utility Fund
Function: Engineering 248,736
Maintenance and Operations 2,586,703
Fund: Sewer Operating Fund 3,235,054
TOTAL EXPENSES $98,780,437
Class: Revenues
Fund: General Operating Fund 30,490,459
Air Pollution Fund 68,528
Revenue Sharing Fund 1,795,942
Capital Improvements Fund 4,499,609
School Operating Fund 43,495,367
School Cafeteria Fund 2,730,000
School Federal Programs Fund 805,800
School Bond Construction Fund 3,269,000 I
Recreation Bond Fund 65,000
Sewer Bond Fund 2,320,583
Water Bond Fund 617,685
School Textbook Fund 376,271
Water Operating Fund 2,076,700
Utility Fund 2,835,439
Sewer Operating Fund 3,235,054
TOTAL REVENUES $98,780,437
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Johnson, Park, Terry, White and Myers
NAYS:
None
IN RE:
APPOINTMENTS
Supervisor Johnson stated she had received a letter of resignation
from Mrs. Patricia C. Johnson informing of her resignation from the Roanoke
Mrs. Johnson further stated she would like to appoint Mrs. Sandra K.
I
County Library Board of Trustees.
Whitt, 4031 Crawford Road, S. W., Roanoke, to fill the unexpired term of Mrs.
Patricia C. Johnson; Board members concurred in the appointment.
IN RE:
EXECUTIVE SESSION
At 9:35 p.m. and on motion of Supervisor Terry and a unanimous voice
6-23-81
555
vote, the Board went into Executive session to discuss legal matters.
IN RE:
RECONVENEMENT
I
At 11:25 p.m. the Board reconvened in open session on motion of
Supervisor Terry and a unanimous voice vote.
IN RE:
SOAP BOX DERBY
On motion of Supervisor Terry and a unanimous voice vote, the Board
concurred and endorsed plans to hold the 1981 Soap Box Derby in Roanoke County
at the Old Starkey drag strip.
IN RE:
ADJOURNMENT
On motion of Supervisor White and a unanimous voice vote, the Board
adjourned at 11:30 p.m.
IN RE:
RECONVENEMENT
I
On motion of Supervisor Terry and a unanimous voice vote, the Board
immediately reconvened and directed that a public hearing be advertised for the
July 28, 1981 meeting on the redistricting plan.
IN RE:
ADJOURNMENT
At 11:32 p.m. the Board adjourned on motion of Supervisor Johnson and
a unanimous voice vote.
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