8/30/1983 - Regular
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Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S. W.
Roanoke, VA 24015
August 30, 1983
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The Board of Supervisors of Roanoke County, Virginia, met this day
in open session at the Roanoke County Administration Center, Roanoke, Virginia,
this being an adjourned meeting from August 23, 1983.
IN RB:
CALL TO ORDBR
Chairman Johnson called the meeting to order at 8:06 p.m. The roll
call was taken:
MEMBERS PRESENT:
Chairman, May W. Johnson; Vice Chairman, Harry C.
Nickens; Supervisors Athena E. Burton, Gary J. Minter,
and Robert E. Myers
MEMBERS ABSENT: None
IN RB:
OPBNING CEREMONIBS
Superintendent of the Department of Fiscal Management, John
Chambliss, offered the invocation. The Pledge of Allegiance was recited by all
present.
IN RB:
WEST RURITAN ROAD PROPBRTY OPTION
Supervisor Nickens suggested that the Board proceed with the
remaining Agenda items eliminating the need to take any action on the West
Ruritan Road Property Option. The Option expires on August 31, 1983.
IN RE:
CONSBNT AGENDA
Supervisor Nickens moved the following prepared Consent Agenda
resolution:
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RESOLUTION NO. 83-155 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH ON THE
BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM B - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain section of the agenda of the Board of Supervisors
for August 30, 1983, designated as Item B - Consent Agenda be, and hereby is,
approved and concurred in as to each item separately set forth in said section
designated as Items 1 through 2, inclusive, as follows:
1.
Bid Report:
- Resolution
Microfilming Equipment and laboratory Servic
.2. Bid Report: Paving Overlay - Mt. Pleasant, Masons Cove, an
Clearbrook Public Safety Buildings - Resolution
3. Bid Report: Paving-Entrance Road and Additional Parking Area
Mt. Pleasant Public Safety Building
-Resolution
4. Bid Report: Brooklawn Replacement Water Line
-Resolution
5. Bid Report: Starkey Wellhouse # 3
-Resolution
2. That the Clerk to the Board is hereby authorized and directed wher
required by law to set forth upon any of said items the separate vote tabulation f
any such item pursuant to this resolution.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-155.a ACCEPTING A CERTAIN BID
MADE TO THE COUNTY OF ROANOKE TO PURCHASE
MICROFILM EQUIPMENT AND LABORATORY SERVICES FOR
THE OFFICE OF THE CLERK OF THE CIRCUIT COURT
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
follows:
1. That that certain bid of Eastman Kodak Company in the amount
$108,138.20, being the best bid submitted to purchase microfilm equipment and laborato
services for the Office of the Clerk of the Circuit Court of Roanoke County, upon
and singular the terms and conditions of the invitation to bid, the specifications of t
County of Roanoke, the bidder's proposals, and the provisions of this resolution, b ,
and the same hereby is ACCEPTED; and
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2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
purchase; and
3. That all other bids for this purchase are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
Adopted by the following roll call vote:
A YES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-155.b ACCEPTING A CERTAIN
BID MADE TO THE COUNTY OF ROANOKE TO
OVERLAY EXISTING PAVEMENTS WITH It-INCH OF
BITUMINOUS CONCRETE AT CERTAIN COUNTY
PUBLIC SAFETY BUILDINGS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain bid of S & S Paving Company, Inc. in the amount
of $9,191.00, being the best bid submitted to overlay existing pavements with 1 t-
inch of bituminous concrete at Mount Pleasant, Masons Cove, and Clearbrook
Public Safety Buildings, upon all and singular the terms and conditions of the
invitation to bid, the specifications of the County of Roanoke, the bidder's
proposals, and the provisions of this resolution, be, and the same hereby is
ACCEPTED; and
2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
project; and
3. That all other bids for this project are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
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as follows:
RESOLUTION NO. 83-155.c ACCEPTING A CERTAIN
BID MADE TO THE COUNTY OF ROANOKE FOR
GRADING AND PAVING THE ENTRANCE AND PARKING
AREAS AT THE MOUNT PLEASANT PUBLIC SAFETY
BUILDING
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
1. That that certain bid of John A. Hall & Co. in the amount of
$5,445.00, being the best bid submitted for grading and paving the entrance to
the Mount Pleasant Public Safety Building, upon all and singular the terms and
conditions of the invitation to bid, the specifications of the County of Roanoke,
the bidder's proposals, and the provisions of this resolution, be, and the same
hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
project; and
3. That all other bids for this project are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
AYES:
NAYS:
Adopted by the following roll call vote:
Supervisors Myers, Minter, Burton, Nickens, Johnson
None
RESOLUTION NUMBER 83-155.c(1)
On motion made by Supervisor Nickens, the General Appropriation Resolution
of Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby
amended as follows to become effective August 30, 1983:
DESCRIPTION
Class:
Fund:
Project:
Fund:
Object:
Object:
Class:
Fund:
Object:
ACCOUNT NUMBER
INCREASE
(DECREASE)
Expenditures
Capital Projects
Mt. Pleasant Park 16-6-60139-00000
$ 5,445
General Fund
Transfer to Capital
Projects 03-6-09316-90016
Unappropriated Balance 03-6-99999-99999
5,445
(5,445)
Revenues
Capital Projects
Transfer from General
Fund 16-5-51030-00000
5,445
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Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-155.d ACCEPTING A CERTAIN
BID MADE TO THE COUNTY OF ROANOKE FOR
CONSTRUCTION OF PROJECT 81-11-W, BROOKLAWN
REPLACEM ENT WATER LINE
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain bid of M. E. Humphries, General Contractors, in
the amount of $84,665.00, being the best bid submitted for construction of Project
81-11-W, Brooklawn Replacement Water Line, upon all and singular the terms and
conditions of the invitation to bid, the specifications of the County of Roanoke,
the bidder's proposals, and the provIsions of this resolution, be, and the same
hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
project; and
3. That all other bids for this project are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
Adopted by the following roll call vote:
A YES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-155.e ACCEPTING A CERTAIN
BID MADE TO THE COUNTY OF ROANOKE FOR
CONSTRUCTION OF A WELL HOUSE AT THE SITE OF
STARKEY WELL #3
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain bid of W. D. Prillaman in the amount of $11,209.20,
being the best bid submitted for for construction of a well house at the site of
Starkey Well # 3, upon all and singular the terms and conditions of the invitation
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to bid, the specifications of the County of Roanoke, the bidder's proposals, and
the provisions of this resolution, be, and the same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
project; and
3. That all other bids for this project are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
IN RE:
REVENUE SHARING - PLANT MIX PROGRAM - WINDSOR HILLS
Supervisor Burton reported that she just discovered that water lines
were to be replaced on Hollowdale, Brookwood and Glenbrook Drives. She requested
that the funds allocated for the Plant Mix Program at the June 14, 1983 Board
of Supervisors Meeting be applied to Sugar Loaf Road from Elbert Drive to as far
as the funds would permit paving. Supervisor Burton moved the following prepared
resol uti on :
RESOLUTION NO. 83-156 AMENDING THE PRIORITY
LIST FOR FEDERAL REVENUE SHARING SECONDARY
HIGHW AYS IN THE WINDSOR HILLS MAGISTERIAL
DISTRICT
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the Board of Supervisors, having heretofore established a priority
list for plant mix paving in the Windsor Hills Magisterial District as follows:
Hollowdale Drive (Route 818) from Rt. 682 to Rt. 1343
Brookwood Drive (Route 1697)
Glenbrook Drive (Route 1699) from northern intersection with Rt. 1697
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does hereby amend the above list by deleting the above three set out projects
and substituting as follows:
Sugar Loaf Road from Elbert Drive to End
Length: 0.75 miles
Width: 16 - 20 feet
Estimated Cost: $22,362.47
2. That an attested copy of this resolution be forthwith forwarded to
the Virginia Department of Highways and Transportation, Salem, Virginia.
Adopted by the following roll call vote:
A YES:
NAYS:
Supervisors Myers, Minter, Burton, Nickens, Johnson
None
IN RE:
REPORTS OF OFFICERS, DEPARTMENTS, AND COMMITTEES
County Treasurer - Alfred C. Anderson submitted for the Board's
inspection the 1982 Real Estate Delinquent List and the 1983 Personal Property
Delinquent List. He requested the Board's authorization to publish the oldest
delinquent list (1980 Real Estate) in the newspaper. Supervisor Burton moved to
publish this list, and the motion carried by a unanimous voice vote.
Department of Fiscal Management - John Cham bliss first reported on
the insurance coverages for Auxiliary Police. The County currently provides
$10,000 accidental death and dismemberment insurance, and the Workers'
Compensation coverage provides an accidental death benefit of $36,600.
The ''Virginia Tax Bulletin" distributed by the Virginia Department of
Taxation has informed that the 1983 General Assembly established a separate
classification for computer hardware owned by data processing services businesses.
Mr. Chambliss indicated that the staff recommendation is that there are not
sufficient numbers of data processing service bureaus in Roanoke County to justify
establishing a separate classification at the present time. Supervisor Burton
expressed concern that the current classification would not cause any tax burden
on businesses currently operating in Roanoke County.
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Department of Development - Superintendent, Timothy w. Gubala,
informed the Board that application can be made to the Virginia Urban Enterprise
Zone Program to develop low moderate income areas within Roanoke County.
Since 26 applications have been distributed and limited County staff time in this
project would delay current work on the Comprehensive Plan, Supervisor Minter
moved to table this item, and the motion carried by a unanimous voice vote.
Department of Public Facilities - Superintendent, John Hubbard,
reported that C &: P has refused negotiations with the Virginia Municipal League
and the Virginia Association of Counties regarding rates for governmental units.
Some suggestions to force C & P into negotiations are to refuse pay increases
filed for by C & P and not to sign any Centrex agreements which would stabilize
rates for three years. Donations from Counties are also being requested to support
these negotiations.
Execution of the Service Agreement from Appalachian Power Company
to install electrical service to Starkey Well 13 was authorized by the following
prepared resolution on motion of Supervisor Nickens.
RESOLUTION NO. 83-157 AUTHORIZING THE
EXECUTION OF A SERVICE AGREEMENT WITH
APPALACHIAN POWER COMPANY TO INSTALL
ELECTRICAL SERVICE TO STARKEY WELL #3
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the County of Roanoke is hereby authorized and directed to
enter into an agreement with Appalachian Power Company to install electrical
service to Starkey Well # 3 at a cost to the County of $1,509.00; and
2. That the County Administrator is hereby authorized and directed to
execute said contract upon a form approved by the County Attorney on behalf of
Roanoke County.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Nickens, Johnson
NAYS:
None
ABSTAIN:
Supervisor Burton
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IN RE:
EXECUTWE SESSION
At 8:35 p.m. Supervisor Nickens moved to go into Executive Session
pursuant to the Code of Virginia, Section 2.1-344(a) (1), (2), (4), and (6) to discuss
personnel, real estate, prospective sites for business and industry, and legal matters.
The motion carried by a unanimous voice vote. At 10:45 p.m. Supervisor Myers
left the meeting.
IN RE:
OPEN SESSION
At 11:47 p.m. Supervisor Minter moved to return to open session,
and the motion carried by a unanimous voice vote.
IN RE:
ADJOURNMENT
Supervisor Minter moved to adjourn the meeting at 11:47 p.m., and
the motion carried by a unanimous voice vote.
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