10/25/1983 - Regular
10-25-83
'"1 r"'f. i""";f
.1.. '!It
.1
Roanoke County Board of Supervisors
Roanoke County Administration Center
3738 Brambleton Avenue, S. W.
Roanoke, VA 24015
October 25, 1983
The Board of Supervisors of Roanoke County, Virginia, met this day
in open session at the Roanoke County Administration Center, Roanoke, Virginia,
this being the fourth Tuesday, and the second regular meeting of the month of
October, 1983.
IN RE:
CALL TO ORDER
Chairman, May W. Johnson called the meeting to order at 3:17 p.m.
The roll call was taken:
MEMBERS PRESENT:
Chairman, May W. Johnson; Vice Chairman, Harry C.
Nickens; Supervisors Athena E. Burton, Gary J. Minter,
Robert E. Myers
MEMBERS ABSENT: None
IN RE:
EXECUTIVE SESSION
Supervisor Nickens moved to go into Executive Session pursuant to
the Code of Virginia, Section 2.1-344 (a) (6) to discuss a legal matter, and the
motion carried by a unanimous voice vote.
IN RE:
OPEN SESSION
At 4:10 p.m. Supervisor Minter moved to go into open session, and
the motion carried by a unanimous voice vote.
Work Session - Secondary Road System - Six-Year Plan This is the
third of a series of three work sessions. The staff, along with the Virginia
Department of Highways and Transportation, prepared a list of projects and their
funding requirements for this plan according to priorities, economic feasibility,
and recommendations of the Board. Mr. Fred Altizer, of the Virginia Department
of Highways and Transportation, reminded the Board that this was a only a plan
which is reworked every two years for the purpose of scheduling road work. A
discussion followed which included specific County roads and the determination of
their priority ranking on the list. Mr. John Peters, of the Department of Public
1 '~~I '
__~ F5
10-25-83
Facilities, suggested a preliminary engineering study of Sugar Loaf Mountain Road
to determine the alternatives available to moving this up on the present list.
Superintendent of the Department of Fiscal Management, John Chambliss, explained
that $600,000 is the amount in the current fiscal year budget anticipated from
revenue sharing which was previously allocated by the Board for capital
improvements, and that the 50-50 sharing only relates to highway projects. The
public hearing was scheduled for the general session, and the Board decided to
wait until that time to receive citizens' comments.
Work Session - Grant Policy Director of Planning, Rob Stalzer,
explained that a procedure needs to be established to evaluate, review, and submit
grant applications. The Board discussed language and procedure changes which
are to be incorporated into the recommended policy and brought back before the
Board.
Work Session - Fire Code Fire and Emergency Services Coordinator,
Tommy Fuqua, explained that the intent of the report is to provide a Fire Prevention
Code for Roanoke County in order to assure fire safety requirements are met in
all public buildings in the County. To enforce this Code, two additional people
will be required in the Fire Marshall's Office.
Roanoke County enforces the
BOCA Building Code, but does not enforce the BOCA Fire Prevention Code.
During the discussion with Fire Marshall, Alton Miller, it was discovered that the
Fire Marshall did not have any authority to enforce occupancy safety limits in
public buildings. Supervisor Minter moved for preparation of an ordinance to
adopt the 1981 BOCA Fire Prevention Code for Roanoke County. The motion
was defeated due to lack of sufficient Code information by the following roll call
vote:
AYES:
Supervisor Minter
NAYS:
Supervisors Myers, Burton, Nickens, Johnson
Supervisor Minter moved that an ordinance be prepared for a public
hearing incorporating the BOCA Fire Prevention Code. Supervisor Nickens made
a substitute motion that the County Attorney prepare an ordinance enforcing the
BOCA Building Code in regards to maximum occupancy of public buildings in
Roanoke County and to permit the Fire Marshall to enforce it. The motion carried
by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
10-25-83
''*
,
f).
1..."..
"
Supervisor Nickens suggested that Mr. Fuqua combine the needs of
the citizens with the budget and personnel impacts for a public hearing to adopt
the BOCA Fire Code for Roanoke County.
IN RE:
RECESS
At 5 :45 p.m. Chairman Johnson called for a dinner recess.
IN RE:
CALL TO ORDER
Chairman Johnson called the regular meeting to order at 7:00 p.m.
The roll call was taken.
MEMBERS PRESENT:
Chairman, May W. Johnson; Vice Chairman, Harry C.
Nickens; Supervisors Athena E. Burton, Gary J. Minter,
Robert E. Myers
MEMBERS ABSENT: None
IN RE:
OPENING CEREMONIES
Reverend Kathryn Rowbotham, Unity Church, offered the invocation.
The Pledge of Allegiance was recited by all present.
IN RE:
CONSENT AGENDA
Supervisor Burton commented on Item #17 of the Consent Agenda
expressing her concern over the age of the surplus vehicles with the hope that
the new maintenance program will prolong the life of County vehicles. Supervisor
Nickens moved the following prepared resolution:
RESOLUTION NO. 83-194 APPROVING AND
CONCURRING IN CERTAIN ITEMS SET FORTH ON THE
BOARD OF SUPERVISORS AGENDA FOR THIS DATE
DESIGNATED AS ITEM B - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain section of the agenda of the Board of Supervisors
for October 25, 1983, designated as Item B - Consent Agenda be, and hereby is,
approved and concurred in as to each item separately set forth in said section
designated as Items 1 through 22, inclusive, as follows:
1 t; ~)
10-25-83
1.
Approval of Board Minutes 9-27-83 and 10-4-83.
2.
Notice of Hearing and Order of Publication dated October 6, 1983,
from C & P Telephone Company regarding Case No. PUC 8300200
which was initiated to investigate the issues involving the provisions
of intrastate toll service.
3.
Memorandum dated September 30, 1983, from Governor Charles S.
Robb regarding reductions in appropriations for state aid to education
for school year 1983-84.
4.
Letter dated September 29, 1983, from McGuire, Woods & Battle
regarding a public hearing held by the State Water Study Commission
of the General Assembly to gather information regarding the methods
employed by local governments to finance capital projects for water
and sewer systems.
5.
Copy of application with the State Corporation Commission of Hagood
Travel, Inc. for a license to broker the transportation of passengers
by motor vehicle.
6.
Letter dated October 7, 1983, from H. Benson Dendy, III, Special
Assistant to Governor Robb regarding a resolution adopted by Roanoke
County seeking assistance because of severe drought conditions.
7.
Letter dated October 5, 1983, from Mary F. Parker, Roanoke City
Clerk, forwarding a copy of Resolution No. 26713 adopted by Roanoke
City Council endorsing in the concept the development of a source
of water in the western part of Roanoke County as a joint venture
with certain other local governments in the Roanoke Valley.
8.
Letter dated September 30, 1983, from the C & P Telephone Company
notifying the County that the FCC has implemented a new system
of rates known as access charges.
9.
Report: Norfolk Western Railway Easements
- Appropriation Resolution
10.
Bid Committee Report: Replacing Booster Tanks and Related Work
- Roanoke County Truck - Tanker #7
- Resolution
11. Bid Committee Report: Pick-Up Truck - Animal Control
- Resolution
12. Request for release of vehicle title - Fort Lewis Fire Department
- Resolution
13. Report: Acceptance of deeds for water lines installed to Parr
Subdivision
- Resolution
14. Bid Committee Report: Carpet for Registrar's Office
- Resolution
15. Bid Committee Report: Three Slide-In Brush Units - Fire Department
- Resolution
16. Bid Committee Report: Three Pick-Up Trucks - Fire Department
- Resolution
17. Report: Request for release of surplus vehicle titles.
18. Approval of a litter control grant in the amount of $4,000.00 to be
coordinated by the Roanoke Clean Valley Committee.
10-25-83
.1 ~? J
19. Letter dated October 12, 1983, from the Virginia Compensation Board
to Sheriff O. S. Foster advising him of an adjustment to the mileage
allowance for disbursement for 1983-84.
20. Letter dated October 13, 1983, from Dudley J. Emick, Jr. regarding
ABC profit distribution formulas.
21. Letter dated October 14, 1983, advising Salem City Council approval
of the Articles of Incorporation for the Regional Partnership of
Roanoke Valley, Inc. along with an attached resolution of Salem City
Council regarding cooperation on a regional water supply system.
22. Letter dated October 14, 1983, with attached resolution of Salem
City Council regarding Council's acceptance of the offer of Roanoke
County concerning the Civic Center.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation
for any such item pursuant to this resolution.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-194.a
On motion made by Supervisor Nickens, the General Appropriation Resolut n
of Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby amen d
as follows to become effective October 25, 1983:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE
Class: Expendi tures
Fund: Utility Fund
Department: Utility Maintenance
and Operations
92-6-04302-90023
$3,360
Department: Non-Departmental-Water
Object: Unappropriated Balance
92-6-09107-99999
(1,680)
Department: Non-Departmental-Sewer
Object: Unappropriated Balance
92-6-09108-99999
(1,680)
To appropriate money for the rent of easements paid to Norfolk West rn
Railway.
Adopted by the following roll call vote:
A YES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-194.b ACCEPTING A CERTAIN BID
MADE TO THE COUNTY OF ROANOKE TO REPLACE THE
BOOSTER TANK AND REFURBISH ROANOKE COUNTY FIRE
DEPARTMENT TANKER #7
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
10-25-83
18. ;~
1. That that certain bid of Grumman Emergency Products, Inc. in the
amount of $17,538.00, being the best bid submitted to replace the booster tank
and refurbish Roanoke County Fire Department Tanker # 7, upon all and singular
the terms and conditions of the invitation to bid, the specifications of the County
of Roanoke, the bidder's proposals, and the provisions of this resolution, be, and
the same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
service; and
3. That all other bids for this service are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
4. That the General Appropriation Resolution of Roanoke County,
Virginia, adopted June 14, 1983, be, and same hereby is, amended as follows to
become effective October 25, 1983:
INCREASE
(DECREASE)
DESCRIPTION
ACCOUNT NUMBER
Class:
Fund:
Department:
Object:
Expenditures
General Fund
Fire
Repairs -
Fire Apparatus
03-6-03201-30046
$7,528
Department: Unappropriated
Balan ce
03-6-99999-99999
(7,528)
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-194.c ACCEPTING A CERTAIN
BID MADE TO THE COUNTY OF ROANOKE FOR THE
PURCHASE OF ONE PICK UP TRUCK TO BE PLACED
IN SERVICE BY THE ANIMAL CONTROL DNISION
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain bid of Berglund Chevrolet in the amount of
$8,484.09, being the best bid submitted for the purchase of one pick up truck to
be placed in service by the Animal Control Division, upon all and singular the
terms and conditions of the invitation to bid, the specifications of the County of
Roanoke, the bidder's proposals, and the provisions of this resolution, be, and the
same hereby is ACCEPTED; and
10-25-83
''f/
Ii
~.J..,
2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
purchase; and
3. That all other bids for this purchase are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-194.d AUTHORIZING THE COUNTY
OF ROANOKE TO TRANSFER TO THE ROANOKE
COUNTY FIRE DEPARTMENT #9 - FORT LEWIS TITLE
TO A CERTAIN MOTOR VEHICLE
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the County Administrator be, and hereby is, authorized and
directed to do all things needful and necessary to transfer the title of a certain
motor vehicle, to-wit: a 1976 Dodge brush truck, County Vehicle #E76280 to the
Roanoke County Fire Department #9 - Fort Lewis; and
2. That an attested copy of this resolution be forthwith forwarded to
Tommy C. Fuqua, Coordinator of Fire and Emergency Services for Roanoke County
and to the Chief of the Roanoke County Fire Department # 9.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-194.e ACCEPTING THE WATER
LINES INSTALLED WITH THE DEVELOPMENT OF PARR
SUBDIVISION
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the offer of T. Glenn Parr to convey the water lines installed
with the development of Parr Subdivision to the Board of Supervisors be, and
hereby is, accepted; and
2. That upon receipt of a duly executed deed upon a form approved by
the County Attorney from the developer, the County Administrator is hereby
authorized to authenticate the acceptance thereof as made and provided by Section
15.1-286 of the 1950 Code of Virginia as amended.
1 R II
~ ..l...
10-15-83
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-194.f ACCEPTING A CERTAIN BID
MADE TO THE COUNTY OF ROANOKE FOR THE
PURCHASE AND INSTALLATION OF CARPET IN THE
REGISTRAR'S OFFICE
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain bid of Discount Carpet Center in the amount of
$615.91, being the best bid submitted for the purchase and installation of carpet
in the Registrar's Office, upon all and singular the terms and conditions of the
invitation to bid, the specifications of the County of Roanoke, the bidder's
proposals, and the provisions of this resolution, be, and the same hereby is
ACCEPTED; and
2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
purchase; and
3. That all other bids for this purchase are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
4. That the General Appropriation Resolution of Roanoke County,
Virginia, adopted June 14, 1983, be, and same hereby is, amended as follows to
become effective October 25, 1983:
INCREASE
(DECREASE)
DESCRIPTION
ACCOUNT NUMBER
Class:
Fund:
Department:
Object:
Expenditures
General
Elections
Office Equipment
- New
03-6-01300-70020
$616
Department:
Unappropriated
Balance
03-6-99999-99999
( 616)
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
10-25-83
"i) Q
J... ~." J
RESOLUTION NO. 83-194.g ACCEPTING A CERTAIN
BID MADE TO THE COUNTY OF ROANOKE FOR THE
CONSTRUCTION AND MOUNTING OF THREE SLIDE-IN
BRUSH FIRE FIGHTING UNITS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain bid of Grumman Emergency Products in the amount
of $14,040.00, being the best bid submitted for the construction and mounting of
three two-hundred gallon water tanks, complete with high pressure pumps, on
chassis furnished by the Roanoke County Fire Department, upon all and singular
the terms and conditions of the invitation to bid, the specifications of the County
of Roanoke, the bidder's proposals, and the provisions of this resolution, be, and
the same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
purchase; and
3. That all other bids for this purchase are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
RESOLUTION NO. 83-194.h ACCEPTING A CERTAIN
BID MADE TO THE COUNTY OF ROANOKE TO
PURCHASE THREE FOUR WHEEL DRIVE PICK UP
TRUCKS TO BE PLACED IN SERVICE BY THE FIRE
DEPARTMENT AS BRUSH FIRE FIGHTING UNITS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That that certain bid of Berglund Chevrolet Corporation in the amount
of $36,100.17, being the best bid submitted for the purchase of three four wheel
drive pick up trucks to be placed in service by the Fire Department as brush fire
fighting units, upon all and singular the terms and conditions of the invitation to
bid, the specifications of the County of Roanoke, the bidder's proposals, and the
provisions of this resolution, be, and the same hereby is ACCEPTED; and
2. That the County Administrator is hereby authorized and directed to
enter into a contract upon a form approved by the County Attorney for this
purchase; and
'1
(:
J
10-25-83
3. That all other bids for this purchase are hereby rejected and the
County Clerk is directed to so notify such bidders and express the County's
appreciation for the submission of their bids.
A YES:
NAYS:
Adopted by the following roll call vote:
Supervisors Myers, Minter, Burton, Nickens, Johnson
None
RESOLUTION NO. 83-194.i DECLARING CERTAIN
MOTOR VEHICLES OWNED BY ROANOKE COUNTY TO
BE SURPLUS PROPERTY
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the following motor vehicles, to-wit:
1958
1965
1979
1970
1975
1976
1977
1977
1977
1974
1978
1974
Utica
GMC
GMC
Ford
Chevrolet
Ford
Ford
Dodge
Ford
Plymouth
Ford
Dodge
M44162
DL7004F2018J
TGL2594501320
G10L1P05825
CCQ145B158338
F10BNB80325
F10GN072311
D24BF7S072423
F10GN072312
VL41 C4F212700
F10GNBC7364
B35BF4X095829
Dump Truck
Chassis Only
Van
Step Van
Pick-up
Pick-up
Pick-up
Pick-up
Pick-up
4-dr Sedan
Pick-up
Hi-rise Van
Am bulance
1963 Dodge Bus
1967 Intnat'l. Bus
1967 Intnat'l. Bus
1962 Intnat'l. Bus
3881322264
H725557
H725598
1803SB258557F
Transferred 11/03/77
Transferred 11/13/79
Transferred 11/13/79
Transferred 10/27/75
be, and same hereby are, declared surplus property subject to being disposed of
as made and provided by law; and
2. That upon completion of such disposal the County Administrator be,
and hereby is, authorized and directed to transfer title to such motor vehicles as
made and provided by law.
A YES:
NAYS:
IN RE:
Adopted by the following roll call vote:
Supervisors Myers, Minter, Burton, Nickens, Johnson
None
REPORTS AND INQUIRIES OF BOARD MEMBERS
of work sessions that the Board has been holding and also requested Planning and
Supervisor Burton - expressed her concern over the excessive number
Zoning to consider an ordinance enforcing a time limit and location wrecked
vehicles can be parked on private property.
10-25-83
.1.. Q ~,.
. (} tt
Supervisor Nickens - no report.
Supervisor Myers - questioned Supervisors Burton on the letter she
received concerning the Hickory Hills Subdivision. She informed him that the
matter was still pending in the court, and the court would be reconvened to
further consider the matter. He also requested that Mr. Rodney Smith be recognized
to discuss a problem with the Board.
Supervisor Minter - moved to advertise the water and sewer rates for
a public hearing on December 13, 1983. The motion carried by the following roll
call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
He mentioned his recent memo to the Board regarding County waste
disposal and also suggested considering hiring an internal auditor.
Supervisor Johnson - indicated that she had a request from Mrs.
Wallace asking that Halloween be changed to the weekend. The Board decided
to celebrate Hallwoeen on October 31, 1983. She also asked Mr. Fred Altizer, of
the Highway Department if the meeting scheduled for November 3, 1983, is public
or invitational. She was advised that letters of invitation had been extended, but
that anyone wishing to attend was welcome.
Mr. Rodney Smith, RFD 4, Box 465, Salem, Virginia, requested that
the bridge on State Route 622 (Bradshaw Subdivision) be replaced. This bridge
was removed back in the 1970's when the road was widened and straightened and
replaced with three six-foot culverts. The culverts are now flooding the road.
A file of pictures, letters, and a petition was presented. Supervisor Myers
requested that the staff study this along with the Highway Department to determine
what can be done.
IN RE:
PUBLIC HEARINGS
PETITION OF THE BOARD OF SUPERVISORS OF
ROANOKE COUNTY TO AMEND CHAPTER 21, ARTICLE
X (BUSINESS DISTRICT B-3) TO INCLUDE THE
PERMITTED USE IN BUSINESS DISTRICT B-2 OF THE
ROANOKE COUNTY CODE.
APPROVED
Supervisor Nickens moved the following prepared ordinance.
ORDINANCE NO. 83-195 AMENDING SECTION 21-73.
PERMITTED USES OF ARTICLE X. B-3 BUSINESS
DISTRICT OF CHAPTER 21. ZONING
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
'; t;~) ,~...t
...'~. (J J
10-25-83
1.
That Section 21-73. Permitted uses of Article X. B-3 Business District
be amended to read and provide as follows:
Article X. B-3 Business District
Sec. 21-73. Permitted uses.
In Business District B-3, buildings to be erected or land to be used shall be
for one or more of the following uses:
* * * *
(6) Retail photography stores.
This amendment shall be in full force and effect from and after its passage.
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
EST ABLISHMENT OF A SIX-YEAR CONSTRUCTION
PROGRAM FOR THE SECONDARY SYSTEM OF THE
STATE HIGHWAYS FOR THE FISCAL YEARS 1983-84
AND 1984-85.
HELD OVER
Superintendent of the Department of Public Facilities, John Hubbard,
requested that action be held over until the November 22 meeting and that the
Board receive public comments this evening. Chairman Johnson asked what the
effect would be to conduct an engineering study on Sugar Loaf Mountain Road
to determine alternative construction which would not be so expensive in order
to include this road in the Six-Year Plan. Mr. Fred Altizer, of the Highway
Department, said that money is available for a preliminary engineering study.
Supervisor Burton requested a meeting of the Board and the Highway
Commissioner who represents Roanoke County. Chairman Johnson directed the
County Administrator to arrange this meeting. Supervisor Burton also requested
John Peters to work with the Board, and the Roanoke County representatives on
the Fifth Planning Commission to prepare the necessary resolutions to identify
and solve all the County road problems. At Chairman Johnson's direction, Mr.
Altizer explained that the estimated money allocated for the first two years
starting in July, 1984 is $621,000, decreasing to $551,000 the third year, $507,000
for the fourth year, and $477,000 for the fifth and sixth years. This compares
with $1.2 to $1.3 million two years ago. Supervisor Minter encouraged citizens
to write to their representatives requesting that the allocation formulas be changed
because costs are rising and less money is being allocated; and Roanoke County's
road construction need amounts to $40,000,000.
10-25-83
It;J
Mrs. Sue Grubbs, of Sugar Loaf Hills, requested the Board's support
for improving Sugar Loaf Mountain Road. Supervisor M inter moved to hold this
public hearing over until the November 9, 1983, meeting; and the motion carried by
a unanimous voice vote.
IN RE:
CITIZENS COMMENTS AND COMMUNICATIONS
Mr. Mark Moses presented a petition from the residents of Raintree
Road requesting permission to do basic maintenance to the Road. Supervisor
Minter moved to turn this matter over to the County Attorney to determine if
the request can be considered, and that the County Attorney contact Mr. Moses.
The motion carried by a unanimous voice vote.
Mr. Gary Frank, a County employee, presented a list of complaints
and problems and a petition concerning the County Employees' Health Insurance
Plan. After discussion of these concerns, Supervisor Myers suggested that in order
to provide a better understanding of the Health Insurance Plan for the employees,
that the Personnel Officer, Mr. Keith Cook, meet with Mr. Frank and explain the
operation and costs of the Plan. The Plan will be put out for bid in January, 1984.
IN RE:
REPORTS OF OFFICER. DEPARTMENTS AND COMMITTEES
County Attomey - requested an Executive Session to discuss a legal
matter.
County Administrator - Outlined a calendar of events for the Board.
The staff met with representatives of Hollins Community on October 27. 1983. to
review their request for a park and review problems discussed in a letter to
Governor Robb. A letter received from the State Department of Parks stated
the County never applied for funds. Superintendent of the Department of Public
Facilities, John Hubbard, contacted the Division of Parks and Recreation, to advise
them that this was incorrect information.
Meetings have been held with VVKR, the structural firms retained
by VVKR, and the insurance company to review the problems at Vinton Library.
A meeting will be scheduled to review the alternatives with the Board.
Work at Westward Lake Dam has been completed. John Hubbard will
meet with Mr. Caldwell, of T. P. Parker, to evaluate the success of this project.
~) ()
10-25-83
All County buildings are flying the flags at half mast until October
31 pursuant to the President's direction.
The report on Roanoke County's participation in the Virginia
Innovation Group will be delayed until the November 9 meeting since it is not an
emergency item. Mr. Flanders recommended charter membership because this is
a group of Virginia municipalities working together to research programs and
products for innovative and economic ways to serve the public.
A date was requested for the Board to meet with the Fire Chiefs.
A request was also made for an Executive Session to discuss legal,
personnel, and real estate matters.
School Board - The School Board passed a resolution at their October
13, 1983 Meeting declaring Bottom Creek School as surplus property. Supervisor
Nickens moved that the County Attorney prepare a resolution to be spread in the
Minutes conveying the net proceeds from the sale to the School Construction Fund.
RESOLUTION NO. 83-196 DECLARING SURPLUS
PROPERTY FORMERLY PROPERTY OF THE SCHOOL
BOARD OF ROANOKE COUNTY SURPLUS PROPERTY
OF ROANOKE COUNTY IN ORDER THAT SAME MAY
BE SOLD, LEASED, OR OTHER WISE DISPOSED OF
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
V irginia as follows:
1. That a certain piece or parcel of real estate situate, lying,
and being in Roanoke County, formerly owned by the County School Board of
Roanoke County and known and designated as the Bottom Creek school property,
the same having heretofore been conveyed to the County of Roanoke by the
County School Board of Roanoke County be, and such piece or parcel of real
estate hereby is, declared to be surplus property of Roanoke County and is further
determined to be available for sale, lease, or other disposition with the net
proceeds of such sale to be returned to the County School Board of Roanoke County.
Adopted by the following roll call vote:
A YES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
Department of Development - due to the absence of Superintendent,
Timothy Gubala, the oral report on the Update of the Subdivision Ordinance was
continued.
10-25-83
.1 !) 1
......
Department of Public Facilities - Superintendent, John Hubbard,
explained that due to the development of Chaparral Estates Subdivision, an
appropriation of funds is necessary to upgrade the size of a proposed water line.
Supervisor Nickens moved the following prepared resolution:
RESOLUTION NO. 83-197 AUTHORIZING THE COUNTY
OF ROANOKE TO ENTER INTO A PARTICIPATION
AGREEMENT WITH THE DEVELOPER OF CHAPARRAL
ESTATES FOR THE INSTALLATION OF A CERTAIN
WATER LINE
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the County of Roanoke is hereby authorized to enter into a
participation agreement with the developers of Chaparral Estates providing for
participation by the County in the upgrading of 460 feet of a 6-inch water line
along Chaparral Drive to an 8-inch water line and further, that the County will
participate in the project only to the extent of paying the difference in pipe
costs actually expended by the developers between the required 6-inch pipe and
the proposed 8'inch pipe; and
2. That the County Administrator is hereby authorized and directed to
execute a participation agreement to this effect on behalf of Roanoke County upon
a form approved by the County Attorney.
3. That the General Appropriation Resolution of Roanoke County,
Virginia, adopted June 14, 1983, be, and same hereby is, amended as follows to
become effective October 25, 1983:
INCREASE
DESCRIPTION ACCOUNT NUMBER (DECREASE)
Class: Expenditures
Fund: Capital Projects
Project: Chaparral Estates
County Participation 16-6-60197-00000 $1,300
Fund: Utility
Department: Non-Departmental - Water
Object: Transfer to Capital
Projects 92-6-09107-90016 $1,300
Object: Unappropriated
Balance 92-6-09107-99999 (1,300)
Class: Revenues
Fund: Capital Projects
Object: Transfer from
Utility Fund 16-5-51920-00000 $1,300
1
10-25-83
')
,.,'Ii....
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
Department of Fiscal Management - Superintendent, John Chambliss
presented a brief report on the status of the audit for the fiscal year ending June
30, 1983. The auditors will be finished in about a week, and closing statements
will be available in November. Mr. Chambliss attended a meeting of the Virginia
Municipal Finance Officers in Norfolk on October 6, for the purpose of clarifying
the audit specifications issued by the State Auditor in February. He then discussed
the major change areas (language dealing with fraud detection, review of internal
controls, the single audit concept, and grant programs).
Personnel- Personnel Officer, Keith Cook, reported there is a vacancy
in the position of Assistant Director of Parks and Recreation effective November
1, 1983. The staff has recommended the establishment of two new positions as
Coordinators and to delete the Assistant Director. Supervisor Minter moved the
prepared resolution:
RESOLUTION NO. 83-198 ESTABLISHING TWO NEW
POSITIONS AND DELETING ONE POSITION IN THE
CLASSIFIED SERVICE OF ROANOKE COUNTY AND
PROVIDING FOR GRADES AND PAY RATES AND
RANGES FOR SUCH POSITIONS
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That, from and after November 1, 1983, there be, and hereby is,
established as a position in the Classified Service of Roanoke County, the position
of Recreation Program Coordinator; and
2. That, the position of Recreation Program Coordinator herein
established shall be placed in the classified pay plan in the following grade and
pay range, to-wit:
Grade
A
B
C
D
E
F
31
15,060
15,852
16,572
17,364
18,180
19,068
3. That, from and after November 1, 1983, there be, and hereby is, deleted as
a position in the Classified Service of Roanoke County the position of Assistant
Director - Parks and Recreation.
10-25-83
.... 1"" ,'")
1 if f)
Adopted by the following roll call vote:
AYES:
Supervisors Myers, Minter, Burton, Nickens, Johnson
NAYS:
None
IN RE:
EXECUTIVE SESSION
Supervisor Burton moved to go into Executive Session at 8:55 p.m.
pursuant to the Code of Virginia, Section 2.1-344 (a) (1), (2), and (6) to discuss
personnel, real estate, and legal matters. The motion carried by a unanimous
voice vote.
IN RE:
OPEN SESSION
Supervisor Minter moved to return to open session at 10:00 p.m., and
the motion carried by a unanimous voice vote.
Supervisor Myers moved to spread the appropriation resolution
providing the necessary funds for the Account Clerk II position in the Commissioner
of Revenue's Office.
RESOLUTION 83-199
On motion by Supervisor Myers, the General Appropriation Resolution f
Roanoke County, Virginia, adopted June 14, 1983 be, and is the same hereby amen d
as follows to become effective October 25, 1983:
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE
Class:
Fund:
Department:
Object:
Expenditures
General
Commissioner of the Revenue
Salaries 03-6-01209-10010
FICA - Employer's
Contribution (EC)
VSRS - (EC)
HI - (EC)
LI - (EC)
03-6-01209-20010
03-6-01209-20020
03-6-01209-20050
03-6-01209-20060
$ 8,320
557
923
291
84
Department: Employee Benefits
Object: Reserve for Reclass-
ification
03-6-09102-10015
(10,175)
To approve Account Clerk II position for Commissioner of
the Revenue on a permanent basis. Four months of salary
had been previously approved on a temporary basis.
1 " "
I ~VJl L+_.
.-A... ';",,0' ~
10-25-83
Adopted by the following roll call vote:
AYES:
Supervisors MyersJ MinterJ Burton, Nickens, Johnson
NAYS:
None
IN RE:
ADJOURNMENT
At 10:08 p.m. Supervisor Minter moved to adjournJ and the motion carrie
by a unanimous voice vote.
~j/~/