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Home My WebLink About1/2/1978 - Special 1-2-78 247 I Board of Supervisors Organizational Meeting Office of the C01.ID.ty Executive 302 East Main Street Salem, Virginia January 2, 1978 4:00 p.m. A special meeting of the Board of SuPervisors of Roamke C01.ID.ty, Virginia was held this day in the conference room adjoining the C01.ID.ty Executive's office at 302 East Main Street in Salem, Virginia. The meeting was called to order by Chairman Myers at 4: 08 D .m. with the following persons in attendance: Supervisors May Johnson, Robert Myers, Ed Park, Lawrence Terry, Hayne Compton, Cmmty Executive and Clerk to the Board Hilliam Clark, COtnlty Attorney Dean Foster, Assistant Director of Finance John Chambliss, and three reDresentatives of the news media. IN RE: CONSIDERATION OF TER..1\1S FOR CHAIRMAN AND VICE CHAIRMAN Supervisor Campton rroved that the terms of the Chairman and Vice Chair- man be for one year, which rrotion was adonted nnanimous 1 y . I IN RE: ELECTION OF CHAIl~HAN AND VICE CHAIRTvlA.i'J Mr. Myers called for nominations for the Chairman and Supervisor Terry placed in nomination the name of Mr. Compton. There being no further nomina- tions, Mr. Hyers called for a roll call vote. AYES: Mrs. Johnson, ~1r. Hyers, Mr. Park, Mr. Terry :NAYS : None ABSTAINING: Mr. Compton Mr. Myers then turned the chair over to 1'1r. COIIIDton who called for nomina tions for the position of Vice Chainnan. M"rs. Johnson nominated Hr. Myers. There being no further nominations, 1'1r. C'..ompton called for a roll call vote, and all five members voted for "'!"r. }1yers. IN RE: CONSIDERATION OF RULES OF PROCEDURE Mr. Myers rroved that the Board adopt as its rules of procedure for the I coming year ''Robert I s Rules of Order" without the requirement for seconding of motions and this was passed tmanimously. At this point in the agenda, ;:1rs. Johnson made a lIDtion for an executive session to discuss matters of legal and personnel and all five members voted in the affirmative by a roll call vote. This occurred at approximately 4:15 p.m. 1-2-78 24~.8, ...,:' . ,c. At 4:53 p.m., the Board returned to open session on a notion by Mrs. Jomson and a unanimous voice vote. IN RE: BOARD MEETINGS I On notion of Supervisor Myers and the unanimous voice vote of the Super- visors, the Board voted to continue regular Board meetings on the second and fourth Tuesdays of each nonth at 7:00 p.m. at the Salem-Roanoke County Civic Center. IN RE: RESOLillION NO. 1962 APPOINTING AN INDIVIDUAL TO FILL THE POSITION OF ROAIDKE COUNI'Y ATIDRNEY. WHEREAS, Section 15. 1-608 of the Code of Virginia provides that under the County Executive fonn of government, the Board of Supervisors may appoint a Cmmty Attorney who shall serve at an armual salary to be fixed by said Board; and WHEREAS, the Board of Supervisors is of the opinion that it is in the best interest of the County to appoint said individual hereinafter named to fill the position of County Attorney at that armual salary established for said position as hereinafter set out. I NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke Cmmty that C. Dean Foster, Jr., be, and he is hereby, appointed to the positiOl of County Attorney at an armual salary of $18,000, said individual to serve at the pleasure of the governing body, and salary to ranain at such figure until changed by resolution of the said Board; it being the duty of said County Attorney to fulfill all of the requirements imposed upon said office by statute On notion of Supervisor Myers and adopted by the following recorded vote: AYES: Mrs. Johnson, Nr. Myers, Mr. Park, Mr. Terry, Mr. COTIIDton NAYS: None n~ RE: RESOLUTION NO. 1963 APPOINl'ING THE COUNI'Y EXECUTIVE AS RO.A.NOKE COUNI'Y DIRECIDR OF FINANCE. I WHEREAS, the requirements of the Code of Virginia require that an indivi- dual be designated as Director of Finance under the County Executive fonn of government; and WHEREAS, George F. Ferrell has resigned as Roanoke County Director of Finance effective December 31, 1977; and WHEREAS, the Board of Supervisors desires to appoint a new Director of I I I I 1-2-78 2,'4"9 Finance effective January 1, 1978, and William F. Clark, COlmty Executive, has expressed his willingness to accept such an appointment as authorized by Section 15.1-603 of the Code of Virginia, while serving as County Executive; and WHEREAS, the Board of Suoervisors is of the opinion that it is in the .. -.. best interests of the County to appoint William F. Clark, County Executive, as Director of Finance for an indefinite tem. NOTtJ, THEREFORE, BE IT RESOLVED by the Board of SuPervisors of Roanoke County that William F. Clark, County Executive, be, and he is hereby appointed to fill the position of Director of Finance for an indefinite tem to fulfill all the duties imposed unon said office by statute. On rrotion of Supervisor JOfmson and adopted by the following recorded vote: AYES: Mrs. JOfmson, Mr. Myers, 1'1r. Park, Mr. Terry, Mr. Compton NAYS: None. IN RE: RESOLUTION NO. 1964 DELEGATI1'r; 'IRE AUTHORITY TO SIGN CERTAIN CHECKS. WHEREAS, the provisions of the County Executive fom of government re- quire that no rroney be disbursed or paid out by the County except upon checks signed by the Chainnan or some designated person, and counter-signed by the Director of Finance; and TtJHERFAS, it is the opinion of the Board that checks for the Department of Public Welfare and the Department of Education should be signed by repre- sentatives of said departments rather than by the Chainnan of the Board of Supervisors. NOH, TIIEREFORE, BE IT :RESOLVED by the Board of Suoervisors of Roanoke County that the Assistant Superintendent of Business and Finance of the Department of Education be, and he is hereby authorized and directed to sign checks for the Department of Education and that the Superintendent of Public Welfare be, and she is hereby authorized and directed to sign checks for the Department of Public Welfare. BE IT FURTIIER RESOLVED that the Chairman of the Board be, and he is hereby authorized and directed to sign all of the checks for the disbursement of ftmds by the County other than those hereinabove set out. 1-2-78 250 BE IT FINALLY RESOL\nED that as required by Title 15.1, Section 605(e), Code of Virginia, no Cmmty funds shall be disbursed on any of the checks hereir above set out tmless said checks are countersigned by the Director of Finance. On IIDtion of Supervisor Park and adopted by the following recorded vote: I AYES: Mrs. Johnson, Mr. Myers, Mr. Park, Mr. Terry, Mr. Compton NAYS: None IN RE: FIFTII PIANNING DISTRICT COt1MISSION - COUNl'Y REPRESENTATION Supervisor Myers IIDVed that Supervisors Terry and Compton assume Roanoke County's positions on the Executive Corrrnittee and that Mr. Park assume Mr. Tompkins' position as a member of the Corrrnission. Upon roll call vote, this IIDtion was adopted unanim:msly. NOTE: Reference the January 10, 1978 minutes wherein Supervisor Park, in accordance with Camnission by-laws withdrew his designated repre- sentation. IN RE: ORIENTATION VDRK SESSION The Board discussed the desirability of scheduling a work session of the I Supervisors and various department heads over anproxima.tely a two-day period sanet:ime early in February. The COlmty Executive advised that the State Divi- sion of Training had indicated that Federal IPA flmds would be available and further advised that he WJuld check into several alternate dates for such a work session and contact the Board members for the IIDSt desirable dates. Mr . Compton requested the Supervisors be provided with infonnation on the various departments of Cotmty government, the names of department heads and principal subordinates, with a description of their various duties and responsibilities and the number of employees in each activity. It was further requested that prior to the work session, each department be asked to provide a brief outline of the programs and facilities which they now have and their plans and needs fo the future. Such infonna.tion could fom the basis of discussion at the future work sessions. I IN RE: FORT LEWIS FIRE DEPARTMENT - RELFASE OF TITLE At this point in the meeting, the County Executive requested permission to bring up an item not on the agenda, which was approved by the Board. He then presented a letter from the Fort Lewis Volunteer Fire Department requesting release of title to a surplus water tanker now out of service in order that thiE - 1-2-7'2, 25;1-- vehicle could be sold and the ftIDds used to :i.rnprove existing equipment. Mr. Myers moved to approve this request, 'Which was adopted unanimously. I IN RE: ADJOURNMENT Supervisor Jomson moved to ad;ourn the meeting to Monday, January 9, 1978 at 7:00 p.m. at the Sheraton ~tor Inn for the purpose of receiving the report of the turnover audit. The rrotion was adooted unanimously. The meeting was adjotlTIled at approximately 5:30 p.m. Chainnan I I