HomeMy WebLinkAbout10/31/1978 - Special
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Conference Room
Roanoke County Executive's Office
302 East Main Street
Salem, Virginia
October 31, 1978
3:00 P.M.
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A special meeting of the Board of County Supervisors of Roanoke County,
Virginia, was held on Tuesday, October 31, 1978, in the conference room
adjoining the office of the Roanoke County Executive at 302 East Main Street
in Salem, Virginia, called at the request of Vice Chairman Robert E. Myers
and Supervisor May W. Johnson for the purpose of awarding a contract for
construction of the new County jail and any other matters as agreed upon by
all Board members. All five members of the Board of County Supervisors did
execute a form waiving any defects in the notice of said special meeting, whic
waiver is filed with the minutes of this meeting.
Those in attendance included Chairman R. Wayne Compton, Vice Chairman
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Robert E. Myers, Supervisors May W. Johnson, Edward C. Park, Jr., Lawrence E.
Terry, County Executive William F. Clark, Director of Finance John M. Chamblis ,
and VVKR representatives Danny Bolt and Bob Frye.
The meeting was called to order at 3:05 p.m. by Chairman Compton.
IN RE:
APPROPRIATION RESOLUTION NO. 2169 - DEER BRANCH INTERCEPTOR SEWER
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Department:
Object:
Expenditures
General Operating
Capital Outlay
Deer Branch Sewer Interceptor 603l9A-607
$37,500
Department:
Object:
Contingent Balance
Unappropriated Balance
60399A-999
(37,500)
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Adopted on motion of Supervisor Terry and the following recorded vote.
AYES: Mrs. Johnson, Mr. Myers, Mr. Park, Mr. Terry and Mr. Compton
NAYS:
None
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IN RE:
RESOLUTION NO. 2170 DESIGNATING A PORTION OF THE COUNTY'S
GARST MILL PARK AS A WELL LOT
WHEREAS the Board of County Supervisors of Roanoke County has heretofore
undertaken the establishment of a County-wide water system and in the process
WHEREAS a well was drilled on a portion of County-owned property known
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thereof has acquired certain well lots to supply water for the county; and
as Garst Mill Park, which well has produced a sufficient flow of water to
be a useful part of the County's water system; and
WHEREAS at a regular meeting of the Roanoke County Public Service
Authority held October 30, 1978, the Authority Board approved to recommend
to the County Board of Supervisors that a 100' X 100' well lot be set aside
for the use as a part of the County water system in Garst Mill Park;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Roanoke County that a 100' x 100' portion of the County's property known as
Garst Mill Park is hereby designated as a well lot for use as a part of the
County water system, said lot to be set forth on a plat prepared by the
and
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Roanoke County Public Service Authority and approved by the County Executive;
BE IT FURTHER RESOLVED that a copy of this plat be transmitted to the
Department of Health of the Commonwealth of Virginia, assuring that it will
be developed and utilized in accordance with Health Department regulations.
On motion by Supervisor Park and adopted by the following recorded vote.
AYES:
Mrs. Johnson, Mr. Myers, Mr. Park, Mr. terry, and Mr. Compton
NAYS:
None
IN RE:
RESOLUTION NO. 2171 ACCEPTING A BID FOR THE CONSTRUCTION
OF A WATER STORAGE TANK IN HIDDEN VALLEY
WHEREAS Roanoke County has heretofore established a policy of
developing a County-wide water system; and
WHEREAS on Tuesday, August 29, 1978, bids were received and opened at
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the Roanoke County Public Service Authority for the construction of a
water storage tank to be constructed in the Hidden Valley area of southwest
Roanoke County; and
WHEREAS, at a regular meeting of the Roanoke County Public Service
Authority held October 30, 1978, the Authority Board did approve to recommend
to the Board of County Supervisors that the construction of the Hidden Valley
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water storage tank by Industrial Welding and Machine Corporation in the
amount of $90,975 be accepted, and the County Executive is hereby authorized
and directed to notify said bidder of the acceptance of their said bid and
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is authorized to execute the necessary contracts for this purpose.
On motion by Supervisor Terry and adopted by the following recorded vote.
AYES:
Mrs. Johnson, Mr. Myers, Mr. Park, Mr. Terry, and Mr. Compton
NAYS:
None
IN RE:
RESOLUTION NO. 2172 AUTHORIZING THE EXERCISE OF AN OPTION
FOR A NEW WELL SITE IN THE HIDDEN VALLEY AREA
WHEREAS the Board of County Supervisors of Roanoke County has heretofore
undertaken the establishnent of a County-wide water system and in the process
thereof has acquired certain well lots to supply water for the County; and
~~EREAS the County has previously entered into an option for purchase
dated the 12th day of July, 1978, with George P. Baron and Mary Helen F. Baron
for a certain well lot with necessary easements; and
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WHEREAS, at a regular meeting of the Roanoke County Public Service
Authority held October 30, 1978, the Authority Board did recommend to the
County Board of Supervisors that said option be exercised;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Roanoke COUfity that said Board hereby exercises its option to purchase a
certain well lot, with appropriate easements, from George P. Baron and Mary
Helen F. Baaron as further prescribed in an option dated the 12th day of
July, 1978, for a purchase price of $2,000; and
BE IT FURTHER RESOLVED that the Chairman of said Board is authorized and
directed to execute, and the Clerk of said Board to attest, a deed for this
property; and
BE IT FINALLY RESOLVED that the County staff is authorized to arrange
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for the necessary plat of survey and title search in connection with this
transaction.
On motion of Supervisor Johnson and adopted by the following recorded votE.
AYES:
Hrs. Johnson, Hr. Hyers, Mr. ?ark, Mr. Terry and Mr. Compton
HAYS.
None
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IN RE:
APPROPRIATION RESOLUTION NO. 2173 - WELL SITE (HIDDEN VALLEY)
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Department:
Object:
Expenditures
Water Bond Construction
Water Bond Construction
Well-Hidden Valley (Baaron Prop.) 647000-607V
$2,000
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Department:
Object:
Contingent Balance
Unappropriated Balance
647000-999
(2,000)
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Mrs. Johnson, Mr. Myers, Mr. Park, Mr. Terry, and Mr. Compton
NAYS:
None
IN RE:
RESOLUTION NO. 2174 REQUESTING THAT THE WATER CONTROL
BOARD ADVISE OF THE EXISTING METHODOLOGY AND PROGRAM
FOR THE PROTECTION OF THE SUBSURFACE DRINKING WATER
SOURCES OF THE ROANOKE VALLEY FROM WASTE DISCHARGES
WHEREAS, Roanoke County has actively pursued a County-wide water system
and sold bonds up to $4.5 million to make improvements to the existing water
systems; and
WHEREAS, Roanoke County has in excess of 73 well sources of water which
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use underground water as their source of drinking water to provide to the
County of Roanoke citizens; and
WHEREAS, the drinking water regulations, both federal and state, have
increased drastically in the last several years requiring a greater expenditure
to support and protect the water system; and
WHEREAS, the water regulations have increased, however, there has been
some concern with the use of drainage wells in the Roanoke Valley for disposal
in that the use of such pollute the groundwater table in the sub-strata in an
area with a complex geology, especially in the limestone area. The Water
Control Board has been making studies, however, allowed the use of such wells
for various industrial, commercial and municipal uses.
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
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Roanoke County that the said Board is concerned with the continued use of
such wells that have and may pollute the subsurface water supplies of the
Roanoke Valley and is requesting that the Water Control Board advise of the
existing methodology and program for the protection of the subsurface drinking
water sources from waste discharges.
On motion by Supervisor Park and adopted by the following recorded vote.
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AYES:
Mrs. Johnson, Mr. Myers, Mr. Park, Mr. Terry, and Mr. Compton
NAYS:
None
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IN RE:
EXECUTIVE SESSION
At 3:15 p.m. Supervisor Terry moved that the Board go into executive
session to discuss a contractual matter, which was adopted by the following
recorded vote.
AYES:
Mrs. Johnson, Mr. Myers, Mr. Park, Mr. Terry, and Mr. Compton
NAYS:
None
At 3:42 p.m. the Supervisors returned to the meeting room and on motion
of Supervisor Terry;adopted by a unanimous voice vote of the Board reconvened
in open session.
IN RE:
RESOLUTION NO. 2175 AWARDING A CONTRACT FOR THE
CONSTRUCTION OF JAIL FACILITIES FOR ROANOKE COUNTY
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WHEREAS the Board of County Supervisors of Roanoke County has previously
recognized the need for improved jail facilities; and
~mEREAS plans and specifications for said facilities have heretofore
been prepared for the County by the VVKR Partnership and approved by the
State Department of Corrections; and
WHEREAS invitations to bid were publicly advertised and bids were receive ,
opened, and read aloud on Thursday, October 19, 1978, at 2:00 p.m. in the
Board Room at the Roanoke County School Administration Building at which
time six (6) proposals were submitted; and
WHEREAS the County's architects have evaluated the bids and made certain
recommendations to the County in regard to the award of a contract and the
Supervisors are desirous of awarding such contract in order that these needed
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facilities can be constructed; and
WHEREAS funds for these improvements are available from bonds authorized
by the voters of Roanoke County and other appropriations authorized by the
Board of County Supervisors;
NOW, THEREFORE, BE IT RESOLVED by the Board of County Supervisors of
Roanoke County that said Board does hereby award a contract to J. M. Turner
and Company, Inc. for construction of jail facilities for Roanoke County in
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the amount of their Base Bid of $5,016,000, plus Alternate No. 1 in the amount
of $23,500, less Alternate No.5 in the amount of $179,000 for a total contract
of $4,860,500; and
BE IT FURTHER RESOLVED that the Chairman of this Board is hereby authorize(
and directed to execute, and the Clerk of this Board to attest, the appropriate
contract documents; and
BE IT FINALLY RESOLVED that the County Executive notify all other bidders
of the County's award of this contract and thank them for their interest in
the County's project.
On motion by Supervisor Myers and adopted by the following recorded vote.
AYES:
Mrs. Johnson, Mr. Myers, Mr. Park, Mr. Terry, and Mr. Compton
NAYS:
None
IN RE:
APPROPRIATION RESOLUTION NO. 2176 - CONSTRUCTION OF
JAIL FACILITIES FOR ROANOKE COUNTY/SALEM/CRAIG COUNTY
DESCRIPTION
Class:
Fund:
Department:
Object:
Expenditures
General Operating
Capital Outlay
Development of Jail
Reserve for Capital Outlay
Contingent Balance
Unappropriated Balance
Department:
Object:
Class:
Fund:
Department:
Object:
Revenues
General Operating
Non-Revenue Receipts
Sale of Bonds
City of Salem-Share of Jail
Commonwealth of Virginia-
Share of Jail
503030-1001
503030-1007
$2,900,000
1,235,215
503030-1008
50,000
Adopted by motion of Supervisor Johnson and the following recorded vote.
AYES:
Mrs. Johnson, Mr. Myers, Mr. Park, Mr. Terry, and Mr. Compton
NAYS:
None
IN RE:
ADJOURNMENT
On motion of Supervisor Myers, adopted by a unanimous voice vote, the
meeting was adjourned at 4:00 p.m.
CHAIRMAN
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