5/27/1980 - Regular
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5-27-80
Board of County Supervisors
Salem-Roanoke County Civic Center
Salem, Virginia
May 27, 1980
The Board of County Supervisors of Roanoke County, Virginia, met
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this day in open session at the Salem-Roanoke County Civic Center in Salem,
Virginia, this being the fourth tuesday and the second regular meeting of
the month of May.
IN RE:
CALL TO ORDER
Chairman Terry called the meeting to order at 5:55 p.m. and the
Board went immediately into Executive session on motion of Supervisor Johnson.
Chairman Terry again called the meeting to order at 6:30 p.m.
IN RE:
TREASURER'S REPORT
REQUEST OF BANK OF VIRGINIA FOR A REPURCHASE AGREEMENT
TO BE SIGNED BETWEEN COUNTY OF ROANOKE AND BANK OF VIRGINIA
William F. Clark, County Administrator, informed the Board that I
funds deposited with the banks can be sold for a short periods of time, one
day to 30 days, which yield a high rate of interest return for the customer
and we now have a Repurchase Agreement with First National Exchange Bank, and
in his opinion, the Board should sign such an agreement with the Bank of
Virginia in order to realize a higher rate of interest for the County's money.
A full copy of letter from the Bank of Virginia is filed with the
minutes of this meeting.
RESOLUTION NO. 2575 DESIGNATING THE BANK OF VIRGINIA
AS A BANK WITH WHICH CERTAIN AGREEMENTS BY AND BETWEEN
SAID BANK AND THE COUNTY OF ROANOKE MAY BE EXECUTED.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the Bank of Virginia is hereby designated as a bank with
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which certain agreements by and between said bank and the County of
Roanoke may be executed, it being recommended by the Finance Board of
the County of Roanoke that it is in the best interests of the County of
Roanoke to enter into deposits of funds of the County pursuant to appropriate
repurchase agreements with the several banks doing business in the
Roanoke Valley community; and
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2. That upon receipt of appropriate bids for the deposit of such
funds and repurchase agreements the Bank of Virginia be, and it hereby
is determined to be authorized to provide such repurchase agreements for
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execution by the County of Roanoke as made and provided by law.
Adopted on motion of Supervisor Myers and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
TREASURER'S REPORT - APRIL, 1980
This report submitted for information only; accepted by the Board.
Report is filed with the minutes of this meeting.
IN RE:
DIRECTOR OF FINANCE
TURNOVER AUDIT AS OF DECEMBER 31, 1979
This report submitted for information only; accepted by the Board
on motion of Supervisor Johnson and a unanimous voice vote.
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FINANCIAL STATEMENT FOR TEN MONTHS ENDING APRIL 30, 1980
This report submitted for information only; accepted by the Board
on motion of Supervisor Johnson and a unanimous voice vote.
IN RE:
SHERIFF'S DEPARTMENT
This report submitted for information only; accepted by the Board
on motion of Supervisor Park and a unanimous voice vote.
IN RE:
APPOINTMENTS
Air Pollution Advisory and Appeals Board
Mrs. Helen Rutrough, Route 3, Salem, Virginia, resigned her position
on said Board and Supervisor Myers stated he would find a replacement for her.
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IN RE:
DEPARTMENTAL ACTIVITIES REPORTS - APRIL, 1980
Administrator Clark submitted this report to the Board for their
information only; Supervisor Johnson moved to receive and file said report;
approved by unanimous voice vote.
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IN RE:
RECESS
Chairman Terry called recess at 6:35 p.m.
IN RE:
7:00 SESSION
Chairman Terry called the meeting to order at 7:00 p.m.
IN RE:
INVOCATION AND PLEDGE
The invocation was offered by Rev. Robinson McAden, Cave Spring
United Methodist Church, 4505 Hazel Drive, S. W., Roanoke, Virginia, and the
pledge of allegiance to the Flag was recited in unison.
Rev. McAden spoke briefly of the County regarding the opportunities
offered, the excellent living conditions, the good job done by the Supervisors
and the beauty of the Roanoke Valley. Since he is leaving the area he wanted
the Supervisors and citizens to know his feelings about the community.
IN RE:
APPROVAL OF MINUTES
On motion of Supervisor Johnson and a unanimous voice vote, the
minutes of the meeting May 13, 1980 were approved as submitted.
IN RE:
PUBLIC HEARINGS
REQUEST OF IDA WRIGHT PARKER FOR A PERMIT TO PLACE A *
MOBILE HOME TO BE OCCUPIED BY RICHARD BRYSON LESS THAN *
50 FEET FROM THE NORTHWEST SIDE PROPERTY LINE 6.50 *
ACRE TRACT WITH AN EXISTING DWELLING AND MOBILE HOME * APPROVED
LOCATED WEST OFF STATE ROUTE 612 JUST NORTH OF ITS *
INTERSECTION WITH STATE ROUTE 639 AND ADJACENT TO AN *
UNDEVELOPED PORTION OF THE BYDAWYLE SUBDIVISION IN *
THE CATAWBA MAGISTERIAL DISTRICT. *
Richard Bryson was present to support this request. No one appeared
in opposition. Request was approved on motion of Supervisor Myers and a
unanimous voice vote.
IN RE:
REQUEST OF DAVID J. HOOVER FOR A PERMIT TO PLACE A MOBILE *
HOME ON A 19.1-ACRE TRACT LOCATED AT 3011 EASTLAND AVENUE * APPROVED
IN THE VINTON MAGISTERIAL DISTRICT. *
Mr. Hoover was present to support this request. No one appeared
in opposition. On motion of Supervisor Park and a unanimous voice vote, the
request was approved.
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IN RE:
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Mr. Arthur was present to support this request.
TO *
*
* APPROVED
*
*
No one appeared
REQUEST OF ALVAH WAYLAND ARTHUR JR. FOR A PERMIT
PLACE A MOBILE HOME ON A 3.0 ACRE TRACT LOCATED
APPROXIMATELY 1625 FEET WEST OF STATE ROUTE 690
(ROSELAWN ROAD) ADJOINING REBECCA ARTHUR PROPERTY
IN THE WINDSOR HILLS MAGISTERIAL DISTRICT
in opposition. On motion of Supervisor Johnson and a unanimous voice vote,
the request was approved.
IN RE:
REQUEST OF SPECIAL INVESTMENTS CORPORATION TO RENEW A
PERMIT TO PLACE A MOBILE HOME ON A 6.76 ACRE TRACT
LOCATED ON THE SOUTH SIDE OF STATE ROUTE 912 APPROX-
IMATELY 600 FEET EAST OF STATE ROUTE 311 IN THE MASON
COVE AREA IN THE CATAWBA MAGISTERIAL DISTRICT.
*
*
* APPROVED
*
*
No one appeared in support or to oppose this request. On motion
of Supervisor Myers and a unanimous voice vote, the request was approved.
IN RE:
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REQUEST OF HELEN B. DOYLE TO RENEW A PERMIT TO PLACE A *
MOBILE HOME ON A 7.0 ACRE TRACT LOCATED ON THE NORTH *
SIDE OF STATE ROUTE 311 APPROXIMATELY 0.7 MILE WEST * APPROVED
OF STATE ROUTE 698, IN THE CATAWBA MAGISTERIAL DISTRICT. *
No one appeared to support or deny this request. On motion of
Supervisor Myers and a unanimous voice vote, the request was approved.
IN RE:
REQUEST OF GILMAN T. SAUL TO RENEW A PERMIT TO PLACE A *
MOBILE HOME ON A I-ACRE TRACT LOCATED ON THE WEST SIDE *
OF STATE ROUTE 694 (TWELVE O'CLOCK KNOB ROAD) APPROX- * APPROVED
IMATELY 1.5 MILES SOUTH OF STATE ROUTE 736 IN THE *
WINDSOR HILLS MAGISTERIAL DISTRICT. *
Supervisor Johnson and a unanimous voice vote, the request was approved.
No one appeared to support or oppose this request. On motion of
IN RE:
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REQUEST OF GEORGE DIVERS TO RENEW A PERMIT TO PLACE A
MOBILE HOME ON A 0.57 ACRE TRACT LOCATED ON THE EAST
SIDE OF STATE ROUTE 613 APPROXIMATELY 1.5 MILES SOUTH
OF STARKEY IN THE CAVE SPRING MAGISTERIAL DISTRICT.
*
* APPROVED
*
*
opposition. On motion of Supervisor Johnson and a unanimous voice vote, the
Mrs. Divers was present to support this request. No one appeared in
request was approved.
IN RE:
REQUEST OF KEVEN F. MOORE TO RENEW A PERMIT TO PLACE A *
MOBILE HOME ON A 9-ACRE TRACT LOCATED ON THE EAST SIDE * APPROVED
OF STATE ROUTE 774 APPROXIMATELY 0.75 MILE FROM STATE *
ROUTE 638 IN THE CATAWBA MAGISTERIAL DISTRICT. *
No one appeared to support or oppose this request. On motion
of Supervisor Myers and a unanimous voice vote, the request was approved.
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IN RE:
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REQUEST OF GENE E. ARTHUR TO RENEW A PERMIT TO PLACE A *
MOBILE HOME ON A 1.75 ACRE TRACT LOCATED ON THE EAST *
SIDE OF STATE ROUTE 675 (INDIAN GRAVE ROAD) 0.5 MILE * APPROVED
SOUTH OF U. S. ROUTE 220 IN THE CAVE SPRING MAGISTERIAL *
DISTRICT. *
No one appeared to support or oppose this request. On motion of
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Supervisor Johnson and a unanimous voice vote, the request was approved.
IN RE:
REQUEST OF BEATRICE ROSS OYLER TO RENEW A PERMIT TO *
PLACE A MOBILE HOME ON AN APPROXIMATE 2-ACRE TRACT *
LOCATED ON THE NORTHWEST SIDE OF U. S. ROUTE 220 - 3400 * APPROVED
FEET SOUTH OF STATE ROUTE 615 IN THE CAVE SPRING MAG- *
ISTERIAL DISTRICT. *
No one appeared to support or oppose this request. On motion of
Supervisor Johnson and a unanimous voice vote, the request was approved.
IN RE:
REQUEST OF ELIZA W. ROBERTSON TO RENEW A PERMIT TO PLACE *
A MOBILE HOME TO BE OCCUPIED BY LAURA HOLT ON A 0.46-ACRE *
TRACT LOCATED ON THE EAST SIDE OF STATE ROUTE 913 APPROX- * APPROVEI
IMATELY 0.37-MILE NORTH OF ITS INTERSECTION WITH STATE *
ROUTE 641 (TEXAS HOLLOW ROAD) AND BEING TRACT E OF SUB- *
DIVISION 2 OF THE CHARLES L. MAXEY PROPERTY IN THE CATAWBA *
MAGISTERIAL DISTRICT *
No one appeared to support or oppose this request. On motion of
Supervisor Myers and a unanimous voice vote, the request was approved.
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IN RE:
REQUEST OF JOANN R. STOUT TO RENEW A PERMIT TO PLACE A *
MOBILE HOME ON A 2.45-ACRE TRACT LOCATED ON THE NORTH *
OF STATE ROUTE 701 APPROXIMATELY 0.6-MILE WEST OFF * APPROVED
STATE ROUTE 706 IN THE TROUTT CREEK SECTION, CATAWBA *
MAGISTERIAL DISTRICT *
Ms. Stout appeared to support this request. No one appeared in
opposition. On motion of Supervisor Myers and a unanimous voice vote, the
request was approved.
IN RE:
REQUEST OF DONNA LEE WHITTLE TO RENEW A PERMIT TO PLACE *
A MOBILE HOME ON A 1.0-ACRE TRACT LOCATED ON THE WEST *
SIDE OF STATE ROUTE 688 ADJACENT TO THE BLUE RIDGE PARK- * APPROVED
WAY AND APPROXIMATELY 0.75-MILE SOUTH OF U. S. ROUTE 221 *
IN THE CAVE SPRING MAGISTERIAL DISTRICT *
Ms. Whittle appeared to support this request. No one appeared in
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opposition. On motion of Supervisor Johnson and a unanimous voice vote, the
request was approved.
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IN RE:
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REQUEST OF JERALD J. SCHAEFER FOR A HOME OCCUPATION
PERMIT TO ALLOW THE OPERATION OF A BUSINESS MACHINE *
REPAIR FACILITY IN HIS HOME AT 7921 ENON DRIVE IN THE *
HOLLINS MAGISTERIAL DISTRICT. *
APPROVED
Mr. Schaefer was present to support this request. No one appeared
in opposition. Supervisor Matthews asked what type of operation would be
conducted; Mr. Schaefer stated he repairs business office equipment and that
his business would consist of orders by phone for repair service. Supervisor
Matthews moved that the permit be granted for a one-year period, which motion
was adopted by the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry, and Johnson
NAYS:
None
IN RE:
REQUEST OF ANNIE B. BOOHER FOR A "SPECIAL USE PERMIT" *
TO FILL IN A HOLE ON ONE-HALF ACRE OF PROPERTY LOCATED * APPROVED
AT ROUTE 1, OFF STATE ROUTES 641 AND 772, USING STUMPS,*
ROCKS, DIRT AND CONCRETE. *
No one appeared in support or opposition to this request. Superviso
Myers stated that Mrs. Booher had agreed to keep the hole covered with dirt
and he moved that this request be approved for one-year; adopted by the
following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
TRUCK TRAFFIC ON ROUTE 601 (HOLLINS ROAD) IN THE *
HOLLINS MAGISTERIAL DISTRICT *
Mr. T. M. White, citizen of the area, spoke on behalf of residents
regarding the heavy truck traffic problem on Route 601. He stated that the
majority of the residents are elderly and retired people and that area plants
with shifts changing makes it difficult for residents to get in and out of
the area. He passed out to the Board members copies of a letter to Mrs. R. W.
Floyd from Dudley Emick, Attorney, which provides a list of steps to be
followed by a local governing body in order to have traffic restricted on
any part of a secondary route.
Supervisor Matthews moved to have this letter submitted to the
County Attorney for necessary proceedingsj adopted by unanimous voice vote.
IN RE:
PUBLIC TRANSIT SERVICE--TANGLEWOOD AREA
The Supervisors stated they had received several phone calls con-
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cerning the proposed Valley Metro Service to the Tanglewood mall area. If
the Valley Metro is to extend a route into that area, a 5 or 10 cent increase
in fare would be required in order that the County not share in a deficit
due to this extension.
Emory Pendleton, president of Pendleton Lines Ltd. was present
at the meeting and expressed concern for the citizens of the Starkey area.
He
informed the Board that he could not continue service to that area if Valley
Metro is allowed to extend their route as proposed. Most of the residents
of that area are senior citizens and depend entirely upon the bus service.
Valley Metro would not be servicing the Starkey area.
The Supervisors heard several citizens comment in support of the
Pendleton Lines service for their area; after which Supervisor Park moved to
have Administrator Clark meet with Mr. Pendleton and representatives of
Tanglewood mall to see if some arrangement can be made for better service
to this area.
IN RE:
ENGINE REPLACEMENT IN THE PARKS & RECREATION DEPARTMENT *
1975 VEGA STATION WAGON (#7515) *
Administrator Clark informed the Board that Parks & Recreation
Department had two Vega station wagons and that one of the wagons was demol-
ished in a recent accident. The remaining wagon had previously given problems
and was in need of repairs or replacement. Now, it is suggested that the
insurance money from the accident be used to replace the engine in the
remaining station wagon. An estimate in the amount of $812.67 was received,
but on motion of Supervisor Park and a unanimous voice vote, it was decided
that more estimates should be obtained for this repair. Funds for this
repair was appropriated on motion of Supervisor Park and the following
recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
APPROPRIATION RESOLUTION NO. 2576 FOR VEGA STATION WAGON
DESCRIPTION
Class:
Fund:
Department:
Object:
ACCOUNT NUMBER
INCREASE
(DECREASE
Expenditures
General Operating
Parks & Recreation
Maintenance of Vehicles
603l8E-2l5A
$ 813
Department:
Object:
Contingent Balance
Unappropriated Balance
60399A-999
$(813)
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Adopted on motion of Supervisor Park and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
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IN RE:
ADDITION TO STONEBRIDGE PARK
Administrator Clark stated that the County now has an opportunity
to purchase 39.7 acres of property adjoining Stonebridge Park for the sum of
$119,100. He informed the Board that it would be necessary to adopt a
resolution committing Roanoke County to fifty percent of the total amount
for acquisition before applying to the Commission on Outdoor Recreation for
matching funds to purchase said property.
RESOLUTION NO. 2577 AUTHORIZING THE COUNTY OF ROANOKE
TO ACQUIRE A CERTAIN PARCEL OF REAL ESTATE UPON CERTAIN
TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the County Administrator be, and on behalf of the County of
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Roanoke, he hereby is authorized to enter into a contract to purchase a
certain piece or parcel of real estate situate, lying and being in Roanoke
County adjacent on the southwest side of the County's Stonebridge Park
property, said parcel containing 39.7 acres, more or less, at a total purchase
price not to exceed $119,100.00; and
2. That such contract of purchase shall contain among other provisions
an express provision that the acquisition of such property shall not be
consummated unless and until the State Commission of Outdoor Recreation
agrees in writing to participate to the extent of fifty percent of the
aforesaid purchase price; and
3. That upon receipt by the County of Roanoke of the said Commission's
commitment to participate in such acquisition as hereinabove set forth the
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County Administrator is authorized and directed to proceed with the
acquisition of such property and to do all things needfull and necessary
to consummate such purchase as made and provided by law.
Adopted on motion of Supervisor Matthews and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
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IN RE:
RELEASE OF TITLE--MASONS COVE FIRE DEPARTMENT VEHICLE
Administrator Clark stated a request from the Chief of the Masons
Cove Volunteer Fire Department for the County to release title to a 1968
Chevrolet carryall which is no longer in service. This vehicle was originally
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purchased by the volunteer firemen and they would like to sell the vehicle.
Mr. Clark also requested that the County establish policy to keep
title to old equipment which the County replaces at its expense.
On motion of Supervisor Myers and the following recorded vote, the
title was released and the County Attorney was requested to draft a resolution
in keeping with the recommended policy.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
JAIL FACILITIES--CHANGE ORDERS
The following change orders recommended by VVKR for the new jail
facilities now under construction were approved by the Board.
RESOLUTION NO. 2578 APPROVING CHANGE ORDER NO.4, 5
6 AND 7 TO THE COUNTY'S CONTRACT WITH J. M. TURNER COMPANY,
INC., FOR THE CONSTRUCTION OF JAIL FACILITIES FOR ROANOKE
COUNTY AND AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE
SUCH CHANGE ORDERS ON BEHALF OF THE COUNTY OF ROANOKE
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BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, a~
follows:
1. That Change Order No.4 to the County's contract with J. M. Turner
Company, Inc., for the construction of jail facilities for the County of Roanol ~
be, and it is hereby approved as herein set forth in the following words and
figures, to-wit:
Item 1: Addition of backflow prevention
required by Building Inspector
Add
$
2,716.35
TOTAL Add This Change Order
$
2,716.35
Amount of Prior Change Orders
$
8,004.43
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Original Contract Sum
4,860,500.00
Amount of Change Order No. 4
2,716.35
Contract Sum With Change Order No. 4
$4,871,220.78
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2. That Change Order No.5 to the County's contract with J. M. Turner
Company, Inc., for the construction of jail facilities for the County of Roano p
be, and it is hereby approved as herein set forth in the following words and
figures, to-wit:
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Item 1: Relocation of a roof fan to prevent Add
it being seen over the edge of the
parapet wall; addition of wall hydrants
on the front and back of the building
and an increase in the size of a line to
the wall hydrant in the lower sally port;
addition of walls under the concrete exit
stair to eliminate a possible hiding place
for inmates.
$
1,751. 40
TOTAL Add This Change Order $ 1,751.40
Amount of Prior Change Orders $ 10,720.78
Original Contract Sum 4,860,500.00
Amount of Change Order No. 5 $ 1,751.40
Contract Sum With Change Order No. 5 $4,872,972.18
3. That Change Order No.6 to the County's contract with J. M. Turner
Company, Inc., for the construction of jail facilities for the County of RoanoJ
be, and it is hereby approved as herein set forth in the following words and
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figures, to-wit:
Item 1: Add fire dampers, smoke dampers, Add
access doors, security grills, security
registers and ductwork
$
1,874.25
TOTAL Add This Change Order
$
1,874.25
Amount of Prior Change Orders
$
12,472 . 18
Original Contract Sum
4,860,500.00
Amount of Change Order No. 6
1,874.25
Contract Sum With Change Order No. 6
$4,874,846.43
4. That Change Order No.7 to the County's contract with J. M. Turner
Company, Inc. for the construction of jail facilities for the County of RoanokE
be, and it is hereby approved as herein set forth in the following words and
figures, to-wit:
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Item 1: Smoke detectors in the return air ducts Add
from the cell areas; spot welding stair
treads in dayrooms; deletion of various
sidewalks, pavement, storm drain, and
lighting between jail and Courthouse
$
2,151.48
TOTAL Add This Change Order $ 2,151.48
Amount of Prior Change Orders $ 14,346.43
Original Contract Sum 4,860,500.00
Amount of Change Order No. 7 2,151. 48
Contract Sum With Change Order No. 7 $4,876,997.91
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Change in Contract Time as a Result of Change Orders
10 days
Completion Date with Change Orders - September 24, 1980; be, and it
hereby is APPROVED: and
5. That the County Administrator be, and he hereby is authorized and
directed to execute Change Order No.4, 5, 6 and 7 on behalf of the County
of Roanoke upon form approved by the County Attorney.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
Supervisor Myers requested that in the future the Supervisors be
consulted on matters of Change Orders prior to the meeting requesting a
decision. The Board unanimously concurred with this request.
IN RE: PURCHASE OF PROPERTY
RESOLUTION NO. 2579 AUTHORIZING THE PURCHASE OF
A CERTAIN PARCEL OF REAL ESTATE UPON CERTAIN TERMS
AND CONDITIONS; AND AUTHORIZING THE CHAIRMAN OF THE
BOARD OF SUPERVISORS TO DULY AUTHENTICATE SUCH ACCEPTfu~CE
AS MADE AND PROVIDED BY LAW.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That that certain offer of Coles Egg Farms, Inc. to sell and
convey that certain parcel of real estate more particularly described as
1.924 acres situate, lying and being in the County of Roanoke, Virginia,
to the Board of Supervisors of Roanoke County for a site upon which to
construct a fire and rescue building be, and it hereby is accepted, the
Chairman of the Board of Supervisors to execute on behalf of the County
of Roanoke such documents embodying the terms and conditions of sale as
may be appropriate in form approved by the County Attorney and consistent
with the terms of this resolution; and
2. That upon receipt of a duly executed deed from Coles Egg Farms,
Inc. conveying the hereinabove-mentioned real estate, certified as to
title as made and provided by law, to the Board of Supervisors of Roanoke
County, the Chairman of the Board of Supervisors is hereby authorized to
authenticate the acceptance thereof, as made and provided by Section
15.1-286 of the Code of Virginia, 1950, as amended.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
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None
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IN RE:
RESOLUTION NO. 2580 AUTHORIZING THE COUNTY
ADMINISTRATOR ON BEHALF OF ROANOKE COUNTY TO
ENTER INTO A CERTAIN LEASE AGREEMENT WITH THE
COMMONWEALTH OF VIRGINIA.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
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Virginia, as follows:
1. That that certain lease agreement by and between the Commonwealth
of Virginia and the County of Roanoke, leasing unto the County of Roanoke
a certain piece or parcel of real estate situate, lying and being in the
Catawba Magisterial District of Roanoke County and containing 0.894 acres,
more or less, on the west side of Virginia Secondary Route 320 to be used
as a site for the construction of a fire and rescue building in the Catawba
Magisterial District for a term of ninety-nine years at a minimal rental
be, and the same hereby is approved; and
2. That the County Administrator be, and he hereby is authorized and
directed to execute on behalf of Roanoke County said lease agreement the
same to be upon form approved by the County Attorney.
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Adopted on motion of Supervisor Myers and the following recorded vote.
AYES: Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
LIBRARY BOARD
George Garretson, Director, introduced Robert L. Bradshaw Jr.,
Trust Officer, First & Merchants National Bank, who stated that according to
the Will of A. D. Alford the Vinton Branch Library will receive the sum of
$22,400, principal and interest. He presented a check in that amount to the
Board.
IN RE:
RESOLUTION NO. 2581 ACCEPTING A CERTAIN
BEQUEST OF FUNDS ON BEHALF OF THE ROANOKE
COUNTY LIBRARY BOARD OF TRUSTEES.
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the Board of Supervisors with deep appreciation hereby
accepts that certain bequest made pursuant to the Last Will and Testament
of A. D. Alford, deceased, of a certain sum of money to the Roanoke
County Library Board of Trustees to be used in connection with and
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for the benefit of the Vinton Branch of the Roanoke County Public
Library; and
2. That upon receipt of such funds an account is hereby
authorized and directed to be established in the name of Roanoke
County for and on behalf of the Roanoke County Library Board of
Trustees pursuant to the terms and conditions of the aforesaid
bequest.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
APPROPRIATION RESOLUTION NO. 2582 FOR VINTON LIBRARY
DESCRIPTION
INCREASE
(DECREASE)
ACCOUNT NUMBER
Fund:
Object:
Trust Fund of A. D. Alford
Vinton Branch Library
$22,400
203245-1
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES: Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
The Supervisors unanimously concurred to have a plaque or framed
resolution to hang at the Library giving special recognition to Mr. Alford
for this bequest.
IN RE:
PLANNING & ZONING DEPARTMENT
Report - Zoning Fees
Tim Gubala, County Planner, submitted a report which reflects the
1979 zoning matters handled by the department. Since each public hearing
requires an advertisement it creates more paper work for the department,
County Treasurer, and Director of Finance to process these advertisements and
collect for same from the individuals applying. It costs an average of
$21.00 for an ad and in some cases is never collected. Therefore, the Plannin!
and Zoning Department would like to charge a fee of $25.00 for each applicant.
County Attorney, James Buchholtz, informed the Board that in his
opinion, it would be advisable to amend the County Code to provide for the
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Supervisors to set fees by resolution. In order to do this, a public
hearing to amend the Code would be necessary.
In view of this advisement, Supervisor Myers moved to hold a
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public hearing June 24 to amend the County Code; adopted by the following
recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
SCHOOL ADMINISTRATION
REQUEST FOR APPROPRIATION OF $10,000.00 TO BE REIMBURSED BY
STATE DEPARTMENT OF EDUCATION FOR INSTALLING AND OPERATION-
ALIZING GUIDANCE INFORMATION SERVICES SYSTEM IN THE SCHOOLS.
Supervisor Myers moved that these funds should be appropriated
after they are received from the State. Due to the fact that Mr. Wilson
was not present to explain this request, Supervisor Myers withdrew his
motion and moved that the request be held over to the June 10 meeting;
adopted by unanimous voice vote.
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IN RE:
PUBLIC SERVICE AUTHORITY
RESOLUTION NO. 2583 AUTHORIZING THE COUNTY OF
ROANOKE TO EXERCISE A CERTAIN OPTION TO PURCHASE
A CERTAIN PUMPING STATION SITE AND A WATER LINE AND
ACCESS EASEMENT UPON CERTAIN TERMS AND CONDITIONS
AND AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE
AND ACCEPT ANY AND ALL DOCUMENTS CONSUMMATING THE
CONVEYANCE OF SAID STATION AND EASEMENT TO ROANOKE
COUNTY.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That the County of Roanoke be, and it is hereby authorized to
exercise a certain option given and granted by Martha Burkholder Murray,
Douglas W. Murray, Nelson Smith Burkholder, Jr. and Judith M. Burkholder
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to the Board of Supervisors of Roanoke County for purchase of a certain
pumping station site and a water line and 20-foot wide access easement,
upon all and singular the terms, conditions and provisions more fully
set out in said option; and
2. That the County Administrator be, and he is hereby directed to
exercise said option on behalf of the County of Roanoke; and
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3. That the County Administrator be, and he is hereby authorized
to execute and accept any and all documents consummating the conveyance
of the pumping station site and water line and 20-foot wide access
easement to the County of Roanoke on behalf of the County of Roanoke as
provided by law.
Adopted on motion of Supervisor Park and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
APPROPRIATION RESOLUTION NO. 2584 PUMPING STATION SITE
DESCRIPTION
INCREASE
(DECREASE)
ACCOUNT NUMBER
Class:
Fund:
Department:
Object:
Expenditures
Water Operating
Utilities
Water System Improvements
690000-600
$900
Object:
Contingent Balance
690000-999
($900)
Adopted on motion of Supervisor Eark and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
RESOLUTION NO. 2585 AUTHORIZING AND DIRECTING THE
COUNTY ADMINISTRATOR TO ENTER INTO A CONTRACT FOR
THE CONSTRUCTION OF A CERTAIN WATER SYSTEM IN
ROANOKE COUNTY AND TO EXECUTE A CERTAIN AGREEMENT
PROVIDING FOR PARTICIPATION BY THE DEVELOPER OF
CERTAIN PROPERTY IN THE CONSTRUCTION OF THE
AFORESAID WATER SYSTEM.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That that certain bid of Aaron J. Conner General Contractors,
Inc. to construct a certain water system in the southwest section of
Roanoke County for the sum of $58,950.23, plus an additional sum of
$7,300.00 not included in the original bid for increased line size, be,
and it hereby is accepted; and
2. All other bids received for the construction of said water
system are hereby REJECTED and the Clerk is directed to so notify such
bidders and express the County's appreciation for such bids; and
3. That the County Administrator be, and he hereby is authorized
and directed to enter into a contract with Aaron J. Conner General
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Contractors, Inc. to construct such water system pursuant to the plans
and specifications of the County of Roanoke and the terms and conditions
of this resolution upon form approved by the County Attorney.
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4. The County Administrator is further authorized and directed to
execute on behalf of Roanoke County a certain participation agreement
with the developer of certain property to be served by said water system,
such participation agreement to contain specific provision for said
developer, B. H. Branch, to contribute the sum of $5,950.23 to aid in
the construction of such system and to further deed to the County of
Roanoke an additional well lot on property owned by said developer
without additional charge to the County, such well lot to be held for
future development of additional water source.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
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IN RE:
APPROPRIATION RESOLUTION NO. 2586 FOR WATER SYSTEM
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Department:
Object:
Expenditure
Water Bond
Utility
Roselawn Road Project
647000-609J
$92,300
Object:
Unappropriated Balance
647000-999
$ (92,300)
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
RESOLUTION NO. 2587 AUTHORIZING AND DIRECTING
THE COUNTY ADMINISTRATOR TO ENTER INTO A CERTAIN
CONTRACT FOR CERTAIN WATER SYSTEM IMPROVEMENTS
UPON CERTAIN TERMS AND CONDITIONS.
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That that certain bid of E. C. Pace Company, Inc. to perform
certain work relating to the construction of the Colonial Avenue water
line in the southern part of Roanoke County pursuant to the plans and
specifications of the County of Roanoke and the terms of this resolution
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for a sum not to exceed $84,967.50 without further authorization of the
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Board, as more fully set out in the invitation to bid and the bidder's
proposal be, and the same is hereby ACCEPTED; and
2. That the County Administrator be, and he hereby is authorized
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and directed to enter into and execute on behalf of the County of Roanoke
a contract with E. C. Pace Company, Inc. for the performance of such
work upon form approved by the County Attorney; and
3. That all other bids received be, and they hereby are REJECTED,
the County Clerk to so notify said bidders and to express the County's
appreciation for such bids.
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
APPROPRIATION RESOLUTION NO. 2588 FOR WATER SYSTEM IMPROVEMENTS
DESCRIPTION
ACCOUNT NUMBER
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Class:
Fund:
Department:
Object:
Expenditure
Water Bond
Utility
Colonial Avenue Water Line
647000-609H
$96,400
Object:
Unappropriated Balance
647000-999
$(96,400)
Adopted on motion of Supervisor Johnson and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
RESOLUTION NO. 2589 AUTHORIZING AND DIRECTING
THE COUNTY ADMINISTRATOR TO ENTER INTO A CERTAIN
CONTRACT FOR CERTAIN WATER SYSTEM IMPROVEMENTS
UPON CERTAIN TERMS AND CONDITIONS.
BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That that certain bid of Boxley Construction Company of Roanoke,
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Virginia, to perform certain work relating to the improvements of a
certain water system in Roanoke County pursuant to a certain contract
entered into by and between the County of Roanoke and the Town of Vinton
pursuant to the plans and specifications of the County of Roanoke and
the terms of this resolution for a sum not to exceed $170,678.00 without
further authorization of the Board, as more fully set out in the invi-
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tation to bid and the bidder's proposal be, and the same is hereby
ACCEPTED; and
2. That the County Administrator be, and he hereby is authorized
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and directed to enter into and execute on behalf of the County of
Roanoke a contract with Boxley Construction Company for the performance
of such work upon form approved by the County Attorney; and
3. That all other bids received be, and they hereby are REJECTED,
the County Clerk to so notify said bidders and to express the County's
appreciation for such bids.
Adopted on motion of Supervisor Myers and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
RESOLUTION NO. 2590 AUTHORIZING AND DIRECTING
THE COUNTY ADMINISTRATOR TO ENTER INTO A CERTAIN
CONTRACT FOR CERTAIN WATER SYSTEM IMPROVEMENTS
UPON CERTAIN TERMS AND CONDITIONS.
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BE IT RESOLVED by the Board of Supervisors of Roanoke County,
Virginia, as follows:
1. That that certain bid of J. P. Turner & Brothers, Inc. to
perform certain work relating to the construction of the Penn Forest
Boulevard water line (Tanglewood Interconnection) in the southern part
of Roanoke County pursuant to the plans and specifications of the County
of Roanoke and the terms of this resolution for a sum not to exceed
$31,790.00 without further authorization of the Board, as more fully set
out in the invitation to bid and the bidder's proposal be, and the same
is hereby ACCEPTED; and
2. That the County Administrator be, and he hereby is authorized
and directed to enter into and execute on behalf of the County of Roanoke
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a contract with J. P. Turner & Brothers, Inc. for the performance of
such work upon form approved by the County Attorney; and
3. That all other bids received be, and they hereby are REJECTED,
the County Clerk to so notify said bidders and to express the County's
appreciation for such bids.
Adopted on motion of Supervisor Myers and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
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IN RE:
ENGINEER
REQUEST TO ADD GLENMONT DRIVE FROM 0.14-MILES WEST OF THE
INTERSECTION WITH DENEVAN STREET TO END IN SECTION 2,
GLENMONT SUBDIVISION INTO THE STATE SECONDARY HIGHWAY
SYSTEM
Supervisor Johnson moved to approve acceptance of this request
into the Secondary Highway System; adopted by the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
RESOLUTION NO. 2591 DESIGNATING THE COUNTY ENGINEER
AS ROAD VIEWER FOR THE PROPOSED ESTABLISHMENT OF A
NEW ROAD
On application of the below named petitioners:
(1) Dewey A. Harmon, et ux, et al - Request for a
new road extending Route 827 0.2 mile - 40
foot right of way.
(2) Alice M. Garrison, et al - Request for a new
road extending Route 1905 0.04 mile - 40 foot
right of way
who have filed a request for inclusion in the Secondary Highway System of
Roanoke County.
This Board of County Supervisors orders that the County Engineer view
the grounds and report to this Board the convenience and inconvenience that
will result to individuals as well as the public if such road shall be opened
to the public and especially whether any yard, garden, orchard, or any part
thereof will in such cases have to be taken and that no road or landings
shall be established on or through the lands of any cemetery or through
the lands of any seminary of learning without the consent of the owners
thereof; and the said County Engineer shall also ascertain and report to this
Board whether the said road will be of such mere private convenience as to
make it proper that said road should be kept open and kept in order by the
person or persons for whose convenience they are desired. He shall also
assess and report what damages, if any, the landowners are entitled to and
accompany his report with a plat or diagram of said roads.
And it further ordered that the Clerk of this Board be, and hereby is,
directed to notify the State Highway Commissioner of Virginia as to these
road proceedings. Notification may be given to the Resident Engineer of
the Department of Highways and Transportation of Virginia having supervision
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of maintenance and construction of highways in Roanoke County.
And these road proceedings are continued.
Adopted on motion of Supervisor Matthews and the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
HIGHWAY DEPARTMENT
Larry Garber, Assistant Resident Engineer, was recognized by
Chairman Terry. He informed the Board that he had received a letter from the
Commissioner of the Highway Department dated May 23, 1980 and that they would
be receiving same regarding the Secondary Highway System allocations. The
final allocation for 1980-81 will be in the amount of $757,559.00. The
priority list prepared for 1980-81 calls for funds of $799,986.00. The old
budget, 1979-80, has not been completed, therefore, a shortfall of $224,461.00
for funds which did not come in, must be deducted from the new budget amount
leaving $533,098.00 actual amount for the 1980-81 budget.
Mr. Garber suggested that a definite priority list be approved by
resolution for the Secondary Highway construction and improvements.
Supervisor Myers moved to have the County Attorney prepare a
resolution to adopt the priority list at the June 24 meeting; which was
adopted by the following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
After some discussion regarding the Secondary Highway System and
the method of distribution of funds to various counties, Supervisor Myers
moved to have the County Administrator prepare a request to the Delegates
of the Virginia General Assembly, C. Richard Cranwell and Raymond R. Robrecht,
asking that a method be used to distribute funds according to the population
and amount of taxes paid by that particular county; motion was adopted by the
following recorded vote.
AYES:
Supervisors Myers, Park, Matthews, Terry and Johnson
NAYS:
None
IN RE:
ADJOURNMENT
On motion of Supervisor Myers and a unanimous voice vote the
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meeting was adjourned at 8:30 p.m. )-
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CHAIRMAN
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