8/12/1980 - Regular
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8-12-80
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Board of County Supervisors
Salem-Roanoke County Civic Center
Salem, Virginia
August 12, 1980
The Board of County Supervisors of Roanoke County, Virginia, met
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this day in open session at the Salem-Roanoke County Civic Center in Salem,
Virginia, this being the second Tuesday and the first regular meeting of
the month of August.
Members Present: Chairman Lawrence E. Terry, Supervisors Robert
E. Myers and Paul B. Matthews.
Members Absent: Supervisors Edward C. Park Jr. and May W. Johnson.
IN RE:
CALL TO ORDER
Chairman Terry called the meeting to order at 6:00 p. m. and
Supervisor Myers immediately moved to go into Executive session to discuss
real estate, legal and personnel matters, which was approved by unanimous
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voice vote.
IN RE:
REGULAR SESSION
On motion of Supervisor Matthews and a unanimous voice vote, the
Board reconvened in open session at 7:00 p.m.
IN RE:
INVOCATION
Rev. William Vann of Southview United Methodist Church, 3539
Peters Creek Road, Roanoke, Virginia, offered the invocation and the Pledge
of allegiance to the Flag was recited in unison.
IN RE:
APPROVAL OF MINUTES
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The minutes of the regular meeting, July 22, 1980 and the recessed
meeting of August 5, 1980 were approved by motion of Supervisor Myers and a
unanimous voice vote.
IN RE:
PUBLIC HEARINGS
REQUEST OF JAMES J. AMOS TO RENEW A PERMIT TO PLACE A *
MOBILE HOME ON AN APPROXIMATE 1.0 ACRE TRACT LOCATED *
ON THE SOUTH SIDE OF STATE ROUTE 690, APPROXIMATELY * APPROVED
500 FEET EAST OF ITS INTERSECTION WITH U. S. ROUTE 221 *
IN THE BENT MOUNTAIN AREA; WINDSOR HILLS DISTRICT. *
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Mr. Amos appeared to represent his request. No one appeared in
opposition. On motion of Supervisor Myers and the following recorded vote,
the request was approved.
AYES:
NAYS:
ABSENT:
IN RE:
Supervisors Terry, Myers and Matthews
None
Supervisors Park and Johnson
REQUEST OF L. G. TESTERMAN TO RENEW A PERMIT TO PLACE A *
MOBILE HOME TO BE OCCUPIED BY BETTIE MCDANIEL ON A 6.9 *
ACRE TRACT WITH AN EXISTING DWELLING LOCATED ON THE * APPROVED
NORTH SIDE OF U. S. ROUTE 460 APPROXIMATELY ONE MILE EAST *
OF THE MONTGOMERY COUNTY LINE IN THE CATAWBA MAGISTERIAL *
DISTRICT. *
Mr. Testerman appeared to support this request. No one appeared
in opposition. On motion of Supervisor Myers and the following recorded
vote, the request was approved.
AYES:
NAYS:
ABSENT:
IN RE:
Supervisors Terry, Myers and Matthews
None
Supervisors Park and Johnson
REQUEST OF BERNARD N. WEBB TO RENEW A PERMIT TO PLACE *
A MOBILE HOME ON A 1.4-ACRE TRACT LOCATED ON THE NORTH *
SIDE OF STATE ROUTE 615 APPROXIMATELY 0.25 MILE EAST *APPROVED
OF U. S. ROUTE 220 NEAR FRANKLIN COUNTY LINE IN THE *
RED HILL AREA OF CAVE SPRING MAGISTERIAL DISTRICT. *
Mr. Webb appeared to support this request. No one appeared in
opposition. On motion of Supervisor Matthews and the following recorded
vote, the request was approved.
AYES:
NAYS:
ABSENT:
IN RE:
Supervisors Terry, Myers and Matthews
None
Supervisors Park and Johnson
REQUEST OF DONALD R. SPANGLER TO RENEW A PERMIT TO
PLACE A MOBILE HOME ON A 1.5-ACRE TRACT LOCATED ON
THE SOUTH SIDE OF U. S. ROUTE 11-460 APPROXIMATELY
300 FEET WEST OF ITS INTERSECTION WITH STATE ROUTE
643 I~ 'j'HE GLENVAR AREA; CATAWBA MAGISTERIAL
DISTRICT
*
*
*
*
*
APPROVED
Mr. Spangler appeared to support his request. No one appeared
in opposition. On motion of Supervisor Myers and the following recorded
vote, the request was approved.
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AYES:
Supervisors Terry, Myers and Matthews
NAYS:
None
ABSENT:
Supervisors Park and Johnson
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IN RE:
REQUEST OF KATHY L. FERGUSON TO RENEW A PERMIT TO
PLACE A MOBILE HOME TO BE OCCUPIED BY DONALD LEE
FRANCISCO ON A l7.l-ACRE TRACT WITH OTHER MOBILE
HOMES LOCATED ON THE WEST SIDE OF STATE ROUTE 311
JUST SOUTH OF STATE ROUTE 655 (OKEY-DOLIN ROAD);
CATAWBA MAGISTERIAL DISTRICT.
*
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*
*
*
APPROVED
No one appeared to support or oppose this request. On motion of
Supervisor Myers and the following recorded vote, the request was approved.
AYES:
Supervisors Terry, Myers, and Matthews
NAYS:
None
ABSENT:
Supervisor Park and Johnson
IN RE:
HEARING OF CITIZENS
William F. Clark, County Administrator, reported to the Board
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on a meeting with Mr. Webster and other Appalachian Power Company officials,
as requested by the Board at the July 22nd meeting. He stated that engineers
are making a circuit study but have found no troubles to date. There is
also a plan to make a couple of fusing points to divide the circuit and
possibly isolate outages but this would not help the situation if the main
line is affected. A letter from Appalachian to Mr. Freeman, a citizen of
the area, is to be mailed in the next few days.
Several residents of the North Beverly Heights area were present
to again discuss the continuing problem of power outages for their subdivisiou
and bring up-to-date information to the Board on recent meetings and
conversations with Appalachian Power Company personnel.
Supervisor Myers suggested to Mr. Freeman and the area residents,
that if the aforementioned letter did not contain satisfactory explanations,
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then they should contact the State Corporation Commission with their problem.
IN RE:
PETITIONS AND COM11UNICATIONS
REQUEST OF LABELLEVUE GARDEN CLUB TO HAVE LABELLEVUE
SUBDIVISION DECLARED A WILDLIFE BIRD SANCTUARY; VINTON
~~GISTERIAL DISTRICT.
Jeanette Parramore of the LaBellevue Garden Club was present and
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asked the Board to declare this subdivision a wildlife bird sanctuary.
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James Buchholtzt County AttorneYt informed the Board that it would
be necessary to formally advertise this request in the newspaper before it
could be granted.
Thereforet by motion of Supervisor Matthews and the following
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recorded votet the Board requested it be advertised for public hearing on
September 9.
AYES:
Supervisors TerrYt Myers and Matthews
NAYS:
None
ABSENT:
Supervisors Park and Johnson
IN RE:
REPORTS OF DEPARTMENTSt OFFICERSt AND COMMITTEES
COUNTY ADMINISTRATOR
IN RE:
REFERRALS TO PLANNING COMMISSION
A report of Referrals to Planning Commission was submitted
for information only by Administrator Clark.
IN RE:
REPORT--SEWER PARTICIPATION AGREEMENT WITH BRANFOUR LTD. PARTNERSHIP
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RESOLUTION NO. 2640 AUTHORIZING THE COUNTY OF ROANOKE
TO ENTER INTO A CERTAIN SEWER PARTICIPATION AGREEMENT WITH BRANFOUR
LTDt PARTNERSHIP.
BE IT RESOLVED by the Board of Supervisors of Roanoke County as
follows:
1. That the County of Roanoke bet and it is hereby authorized to
enter into a certain sewer participation agreement with Branfour LTDt
Partnershipt for extension of a sewer line from the existing County
line to the Branch property; this agreement calling for an estimated
cost to the County of $32t233.40 plus a fifteen (15%) percent contingency
making the total contract price $37t068.4lt all the termst conditions
2. That the County Administrator bet and he is hereby directed to
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and provisions to be more fully set out in this agreement; and
executet upon a form approved by the County AttorneYt this agreement on
behalf of the County of Roanoke.
Adopted on motion of Supervisor Myers and the following recorded vote.
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AYES:
NAYS:
ABSENT:
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IN RE:
DESCRIPTION
Class:
Fund:
Object:
Class:
Fund:
Object:
Class:
Fund:
Object:
Class:
Fund:
Object:
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Supervisors Terry, Myers and Matthews
None
Supervisors Park and Johnson
APPROPRIATION RESOLUTION NO. 2641 FOR BRANFOUR LTD. - SEWER
ACCOUNT NUMBER
INCREASE
(DECREASE)
Expenditures
Capital Improvements
Branfour Ltd. - sewer
16-6-60027-00000
$37,069
Revenues
Capital Improvements
Transfer from Sewer Operating
Fund
16-5-60027-00000
$37,069
Expenditures
Sewer
Transfer to Capital Improvements
Fund
95-6-00000-90016
$37,069
Revenues
Sewer
Beginning Balance
95-5-99999-99999
$37,069
I Adopted by the following recorded vote.
AYES: Supervisors Terry, Myers and Matthews
NAYS: None
ABSENT:
Supervisors Park and Johnson
IN RE:
RESOLUTION NO. 2642 AUTHORIZING THE COUNTY OF ROANOKE TO
ENTER INTO A CERTAIN SEWER EASEMENT AGREEMENT WITH BRANFOUR
LIMITED PARTNERSHIP AND JOSEPHINE G. ELLIS AND GEORGE T.
ELLIS.
follows:
BE IT RESOLVED by the Board of Supervisors of Roanoke County as
to enter into a certain sewer easement agreement with Branfour Limited
1. That the County of Roanoke be, and it hereby is authorized
Partnership and Josephine G. Ellis and George T. Ellis relating to a
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sewer line to be constructed by Branfour Limited Partnership and to be
conveyed to the County of Roanoke, said sewer line being required to
traverse the property of Josephine G. Ellis and George T. Ellis;
provided however that the County of Roanoke shall incur no financial
liability as a result of its entry into said easement agreement, and
said easement agreement to be otherwise approved as to from by the
County Attorney.
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2. That the County Administrator be, and he hereby is authorized
to execute the aforesaid sewer easement agreement on behalf of the
County of Roanoke.
Adopted by motion of Supervisor Matthews and the following recorded
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vote, the resolution was approved.
AYES:
Supervisors Terry, Myers and Matthews
NAYS:
None
ABSENT:
Supervisor Park and Johnson
Administrator William F. Clark informed the Board of the above
prepared resolution to enter into said contract whereby the County will
acquire a sewer line which traverses the property of Josephine and George
Ellis; upon approval as to the form of agreement by the County Attorney,
said agreement shall be executed by the Administrator.
IN RE:
REQUEST OF W. H. REED FOR WAIVER OF COUNTY SEWER ORDINANCE * APPROVE
RESOLUTION NO. 2643 WAIVING CERTAIN REQUIREMENTS OF THE
ROANOKE COUNTY SEWER RULES AND REGULATIONS IN REGARD TO
CERTAIN PROPERTY.
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BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows:
1. That the Board hereby waives the requirements of the Roanoke County
sewer rules and regulations relating to the requirement that properties which
adjoin streets in which are located public sewer must connect to said sewer,
as it pertains only to the right to provide sewer service in regard to approxi
mately 7 acres situate, lying and being on Woodhaven Road adjacent to North
Lakes Subdivision, this waiver being based upon a demonstration by the propert
owner that strict compliance with the provisions of such rules and regulations
would impose an undue hardship and burden upon the property owner, the constru -
tion standards set forth in said rules and regulations to, however, remain in
full force and effect; and
2. That this Board shall authorize no further waiver unless and until
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it has been demonstrated to this Board that the failure to grant such waiver
shall create an undue hardship upon the property owners.
Adopted by motion of Supervisor Myers and the following recorded vote.
AYES:
Supervisors Terry, Myers and Matthews
NAYS:
None
ABSENT:
Supervisors Park and Johnson
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IN RE:
COUNTY ATTORNEY
County Attorney James Buchholtz requested an Executive session
at the end of the meeting to discuss pending and potential litigation.
IN RE:
DIRECTOR OF FINANCE
Les Johnson, Assistant Director of Finance, submitted a report
of Accounts Paid for the months of June and July which were received in file.
Mr. Johnson informed the Board of a request from the Roanoke Valley
Council of Community Services, Inc. for the County to act as agency for the
local match required by a grant from the State Welfare Department. 7here
would be no expense to the County since the funds are 100% reimbursable.
RESOLUTION NO. 2644 AUTHORIZING THE COUNTY OF ROANOKE TO
ACT AS A FISCAL AGENT FOR THE ROANOKE VALLEY COUNCIL OF COMMUNITY
SERVICES, INC.
BE IT RESOLVED by the Board of Supervisors of Roanoke Ccunty as
follows:
1. That the County of Roanoke be, and it is hereby authorized to
serve as the fiscal agent for the Roanoke Valley Council of Community
Services, Inc., and in so doing act as pass-through agency for the local
match of this agency required by a grant from the State Welfare Department;
and
2. That the County Administrator be, and he is hereby directed to
execute, upon a form approved by the County Attorney, a donor agreement
between Roanoke County and the Virginia Department of Welfare specifying
that Roanoke County will pass-through unto the State Welfare Department
a donation of $7,498.77, which amount represents the local share provided
by the Roanoke Valley Council of Community Services, Inc. and which
amount will pass-through the County of Roanoke to the State Welfare
Department.
Approved by motion of Supervisor Matthews and the following recorded vote
AYES:
Supervisors Terry, Myers and Matthews
NAYS:
None
ABSENT:
Supervisors Park and Johnson
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IN RE:
APPROPRIATION RESOLUTION NO. 2645 FOR ROANOKE VALLEY COUNCIL
OF COMMUNITY SERVICES, INC.
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE
Class:
Fund:
Department
Object:
Expenditures
Grant Projects
Information and Referral Grant-
FY 1980-81
Payment to Department of
Welfare
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60-6-64024-56050
$7,499.0
Class:
Fund:
Department:
Object:
Revenues
Grant Projects
Information and Referral Grant-
FY 1980-81
Donor Contributions
60-5-64024-41990
$7,499.0
Adopted by the following recorded vote.
AYES:
Supervisors Terry, Myers and Matthews
NAYS:
None
ABSENT:
Supervisors Park and Johnson
Mr. Johnson further informed the Board of a necessity to establish
Petty Cash funds for three departments which routinely purchase small items,
such as stamps, etc. in order to eliminate writing small checks frequently.
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RESOLUTION NO. 2646 AUTHORIZING THE ESTABLISHMENT OF PETTY
CASH ACCOUNTS.
BE IT RESOLVED by the Board of Supervisors of Roanoke County as
follows:
1. That the following petty cash accounts be established: County
Administrator -$50.00, Purchasing - $50.00, Utility Operations and
Maintenance -$100.00; and
2. That these accounts will be periodically reimbursed through the
normal check-writing process of Accounting and will be subject to audit
by the Department of Finance and the County's independent auditors.
3. This action requires no new outlay of monies and may be revoked
at the direction of the Board of Supervisors.
Adopted by motion of Supervisor Matthews and the following recorded vote.
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AYES:
Supervisors Terry, Myers and Matthews.
NAYS:
None
ABSENT:
Supervisors Park and Johnson
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IN RE:
AWARDING SALE OF $8,500,000 BONDS
James Buchholtz, County Attorney, informed the Board it would not
be necessary to act on this item since approval of the minutes for the
recessed meeting is sufficient.
IN RE:
BID COMMITTEE
RESOLUTION NO. 2647 AUTHORIZING THE COUNTY OF ROANOKE TO RENEW
THE PRESENT AIR CONDITIONING AND HEATING CONTRACT WITH MECHANICAL
MAINTENANCE, INC. OF ROANOKE, VIRGINIA.
BE IT RESOLVED by the Board of Supervisors of Roanoke County as
follows:
1. That the County of Roanoke be, and it is hereby authorized to
renew the present air conditioning and heating contract with Mechanical
Maintenance, Inc. of Roanoke, Virginia, for a period of one year beginning
September 1, 1980 and ending August 31, 1981, for a total contract sum of
$3,252.00, upon all and singular the terms, conditions and provisions to
be more fully set out in said contract; and
2. That the County Administrator be, and he is hereby directed to
execute, upon form approved by the County Attorney, said contract on
behalf of the County of Roanoke.
Adopted by motion of Supervisor Myers and the following recorded vote.
AYES:
Supervisors Terry, Myers and Matthews
NAYS:
None
ABSENT:
Supervisors Park and Johnson
RESOLUTION NO. 2648 AUTHORIZING THE COUNTY OF ROANOKE
TO ENTER INTO A ONE YEAR CONTRACT WITH NEPTUNE METER COMPANY FOR
THE PURCHASE OF SEVEN HUNDRED TWENTY WATER METERS TO BE USED BY THE
UTILITY DEPARTMENT UPON CERTAIN TERMS AND CONDITIONS AND AUTHORIZING
THE COUNTY ADMINISTRATOR TO EXECUTE SAID CONTRACT ON BEHALF OF THE
COUNTY OF ROANOKE
BE IT RESOLVED by the Board of Supervisors of Roanoke County as
follows:
1. That the County of Roanoke be, and it is hereby authorized to
enter into a one year contract for the purchase of approximately seven
hundred twenty (720) water meters at a unit price of $26.50 each, upon
all and singular the terms, conditions and provisions to be more fully
set out in said contract; and
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2. That the County Administrator be, and he is hereby directed to
execute, upon form approved by the County Attorney, said contract on
behalf of the County of Roanoke.
Adopted by motion of Supervisor Myers and the following recorded vote.
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AYES: Supervisors Terry, Myers and Matthews
NAYS:
None
ABSENT:
Supervisors Park and Johnson
IN RE:
PRINTING OF TAX MAILERS
Mike Turner, Purchasing Supervisor, informed the Board of a bid
received for printing tax mailers to be used in the Treasurer's office and
requested the Board's approval for this bid.
RESOLUTION NO. 2649 ACCEPTING A CERTAIN BID MADE TO THE
COUNTY OF ROANOKE FOR THE PRINTING OF TAX MAILERS TO BE USED
IN THE TREASURER'S OFFICE UPON CERTAIN TERMS AND CONDITIONS
AND AUTHORIZING AND DIRECTING THE COUNTY ADMINISTRATOR TO
ENTER INTO A CONTRACT WITH THE SUCCESSFUL BIDDER.
Virginia, for the printing of tax mailers to be used in the Treasurer's
Office for the collection of real estate and personal property taxes, in
the amount of $6,088.50, upon all and singular the terms and conditions
of the invitation to bid, the specifications of the County of Roanoke,
Virginia, the bidder's proposal and the provisions of this resolution,
be, and the same is hereby APPROVED; and
2. That the County Administrator be, and he hereby is authorized
and directed to enter into a contract with Dominion Business Forms for
this purpose; and
3. That all other bids for said project are hereby REJECTED and
the County Clerk is directed to so notify such bidders and express the
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County's appreciation for such bids.
Adopted by motion of Supervisor Myers and the following recorded vote.
AYES:
Supervisors Terry, Myers, and Matthews.
NAYS:
None
ABSENT:
Supervisors Park and Johnson
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IN RE: COUNTY ENGINEER
RESOLUTION NO. 2650 DESIGNATING THE COUNTY ENGINEER
AS ROAD VIEWER FOR THE PROPOSED ESTABLISHMENT OF A
NEW ROAD.
On application of the below named petitioner:
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(1) Benjamin H. Bohon, et ux., et al. - Request for
a new road extending Route 670 0.25 mile - 40
foot right of way in Windsor Hills Magisterial
District.
who has filed a request for inclusion in the Secondary Highway System of Roano e
County.
This Board of County Supervisors orders that the County Engineer view the
grounds and report to this Board the convenience and inconvenience that will
result to individuals as well as the public if such road shall be opened to
the public and especially whether any yard, garden, orchard, or any part
thereof will in such cases have to be taken and that no road or landings
shall be established on or through the lands of any cemetery or through
the lands of any seminary of learning without the consent of the owners
thereof; and the said County Engineer shall also ascertain and report to
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this Board whether the said road will be of such mere private convenience
as to make it proper that said road should be kept open and kept in order
by the person or persons for whose convenience they are desired. He shall
also assess and report what damages, if any, the landowners are entitled to
and accompany his report with a plat or diagram of said roads.
And it further ordered that the Clerk of this Board be, and hereby is
directed to notify the State Highway Commissioner of Virginia as to these
road proceedings. Notification may be given to the Resident Engineer of the
Department of Highways and Transportation of Virginia having supervision of
maintenance and construction of highways in Roanoke County.
And these proceedings are continued.
Adopted by motion of Supervisor Myers and the following recorded vote.
AYES:
Supervisors Terry, Myers and Matthews.
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NAYS:
None
ABSENT:
Supervisors Park and Johnson
Chairman Terry asked Mr. Buchholtz if the County Engineer could,
by resolution, be designated as permanent Road Viewer for the County in order
to eliminate approval for each request. The County Attorney informed the
Board that it can be done and he would prepare a resolution to that effect
for a future meeting.
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IN RE:
RESOLUTION NO. 2651 APPROVING CHANGE ORDER NO. 1 TO THE
COUNTY'S CONTRACT WITH OWENS PLUMBING AND HEATING FOR THE
INSTALLATION OF SEWER FACILITIES AT WALROND PARK AND
AUTHORIZING THE COUNTY ADMINISTRATOR TO EXECUTE SUCH CHANGE
ORDERS ON BEHALF OF THE COUNTY OF ROANOKE.
BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows:
1. That Change Order No.1 to the County's contract with Owens Plumbing
and Heating for the installation of sewer facilities at Walrond Park be, and
it is hereby approved as herein set forth in the following words and figures,
to-wit:
Item 1: Addition of of two manholes Add $ 1,300.00
Item 2: Excavation of blastable rock
71.13 cubic yards at $70.00 per yard Add $ 4,979.10
TOTAL Add this Change Order $ 6,279.10
Original Contract Sum $ 15,679.58
Amount of Change Order No. 1 6,279.10
Contract Sum with Change Order No. 1 $ 21,958.68
2. That the County Administrator be, and he hereby is authorized and
directed to execute Change Order No. 1 on behalf of the County of Roanoke
upon a form approved by the County Attorney.
Adopted by motion of Supervisor Matthews and the following recorded vote.
AYES:
Supervisors Terry, Myers and Matthews
NAYS:
None
ABSENT:
Supervisors Park and Johnson
IN RE:
PURCHASE OF FURNITURE FOR JUDGE CLEMENS' OFFICE
Mike Turner, Purchasing Supervisor, reminded the Board that at
the meeting July 22, 1980, the Board requested he check into the cost of
furniture which Judge Clemens requested for his office. A resolution of
$625.00 appropriating funds to cover the cost of furniture was presented
for approval.
APPROPRIATION RESOLUTION NO. 2652 FOR FURNITURE
DESCRIPTION
ACCOUNT NUMBER
INCREASE
(DECREASE)
Class:
Fund:
Department:
Object:
Expenditures
General Operating
Department
Office Equipment - New
03-6-02102-70020
$625.00
Department:
Object:
Contingent Balance
Unappropriated Balance
03-6-99999-99999
($625.00)
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AYES:
NAYS:
ABSENT:
IN RE:
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Adopted by motion of Supervisor Matthews and the following recorded vote.
Supervisors Terry, Myers and Matthews
None
Supervisors Park and Johnson
EXECUTIVE SESSION
At 8:30 p.m., by motion of Supervisor Matthews and a unanimous
voice vote, the Board went into Executive session to discuss real estate,
personnel, and legal matters.
IN RE:
OPEN SESSION
At 9:15 p.m. on motion of Supervisor Myers, the Board reconvened
in open session. Supervisor Myers moved that a public hearing be held
August 26th concerning possible sale of properties on which are presently
pound.
located the Fort Lewis Fire Dept and Rescue Squad building and County dog-
AYES:
NAYS:
ABSENT:
Adopted by the following recorded vote.
Supervisors Terry, Myers and Matthews.
None
Supervisor Park and Johnson
Supervisor Matthews moved that a public hearing be held August
26th on whether to hold a referendum in November on question of County
selling $3.5 million Bonds to expand and renovate the County Courthouse and
whether to place question of relocating the Courthouse.
AYES:
NAYS:
ABSENT:
IN RE:
Approved by the following recorded vote.
Supervisors Terry, Myers and Matthews
None
Supervisors Park and Johnson
ADJOURNMENT
meeting adjourned at 9:20 p.m.
On motion of Supervisor Myers and a unanimous voice vote, the
cf<~t'.d~
CHAIRMAN
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