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HomeMy WebLinkAbout3/26/1974 - Regular 366 3-26-74 Salem-Roanoke Valley Civic Cente Salem, Virginia March 26, 1974 7:30 P.M. The Board of Supervisors of Roanoke County met this day at the Salem-Roanoke Valley Civic Center in Salem, Virginia, being the fourth Tuesday and the second regular meeting of the month. Members Present: R. E. Hilton, Jr., Chairman, John G. Seibel, Vice-Chairman, Thomas H. Beasley, Jr., C. Lawrence Dodson and Richard C. Flora. William F. Clark, County Administrator, and Edward A. Natt, County Attorney, were also in attendance. Chairman Hilton called the meeting to order at 7:30 p.m. and recognized Reverend D. N. McGrady, West Salem Baptist Church, who offered the invocation. '-, The minutes of the regular meeting of March 12, 1974 were approved as spread by the Chairman. IN RE: APPLICATION OF WILLIAM M. MOORE FOR A PERMIT TO PARK A MOBILE HOME ON A ONE-ACRE TRACT ON THE NORTH SIDE OF STATE ROUTE 640 IN TEXAS HOLLOW APPROVED Supervisor Seibel moved that the application of William M. Moore for a permit to park a mobile home on a one acre tract on the north side of State Route 640 in Texas Hollow, 200 feet south of the intersection of Route 869 on the property of Max Barker be approved subject to the conditions set forth by the Planning Commission. The motion was seconded by Supervisor Dodson and adopted by the unanimous voice vote of the members present. The application of William M. Moore was presented by Mr. Moore. No one appeared in opposition. I I I ............. ... ." _ , ;0 , ; .. ~ "&-~ 3-26-74 367 IN RE: APPLICATION OF GEORGE W. DIVERS FOR A PERMIT TO PARK A MOBILE HOME ON A 0.57-ACRE TRACT ON THE EAST SIDE OF STATE ROUTE 613, l~ MILES SOUTH OF STARKEY APPROVED Supervisor Beasley moved that the application of I George W. Divers for a permit to park a mobile home on a 0.57 acre tract on the east side of State Route 613, l~ miles south of Starkey about 300 feet south of State Route 688 behind the property of E. L. Meador be approved subject to the conditions set forth by the Planning Commission. The motion was seconded by Supervisor Dodson and adopted by the unanimous voice vote of the members present. The application of George W. Divers was presented by Mr. and Mrs. Divers. No one appeared in opposition. IN RE: PETITION OF JAMES E. LONG ) CONSTRUCTION COMPANY, INC. ) FOR REZONING OF A PARCEL OF) LAND IN MEADOWVIEW ACRES ) SUBDIVISION ) FINAL ORDER I WHEREAS, James E. Long Construction Company, Inc. and the County Engineer of Roanoke County have jointly petitioned the Board of Supervisors requesting that a tract of land in Meadowview Acres Subdivision be rezoned and reclassified from Industrial District M-2 to Agricultural District A-I, which petition was referred to the County Planning Commisssion; and WHEREAS, the Planning Commission at a meeting held on February 19, 1974, after advertisement as required by law, fully considered the petition and reported to the Board of Supervisors its recommendation that the hereinafter described parcel of land be rezoned as requested; and WHEREAS, a public hearing was held by the Board of I Supervisors on March 26, 1974, after advertisement as required by law, and a full opportunity was accorded all interested parties to express their views concerning the petition; and . ..'-. 368 3-26-74 WHEREAS, at the conclusion of said public hearing and after full consideration of the matter, the Board is of opinion that the request for the rezoning is proper and would promote the public interest, prosperity and welfare of the citizens of Roanoke County. I NOW, THEREFORE, BE IT RESOLVED AND ORDERED by the Boar of Supervisors that pursuant to the requirements of the Roanoke County Code, as amended, the portion of Meadowview Acres hereinafter described be rezoned from Industrial District M-2 to Agricultural District A-I: BEING the following lots in Meadowview Subdivision: Lots 15 through 28, inclusive, Block 1, Section 3; Lots 6 through 10, inclusive, Block 6, Section 3; Lots 1 through 26, inclusive, Block 7, Section 3; and two well lots situate on Block 6, Section 3. BE IT FURTHER RESOLVED AND ORDERED that the Clerk transmit a certified copy of this Order to the County Engineer, who is hereby directed to change all offi~ial maps of Roanoke County to reflect said zoning change. On motion of Supervisor Seibel, seconded by Supervisor- Dodson and adopted by the following recorded vote: AYES: Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None ABSTAINING: Mr. Beasley A. A. Guepe, County Engineer, appeared on behalf of the petitioner. No one appeared in opposition. IN RE: BINGO PERMIT - CAVE SPRING SENIOR LEAGUE BASEBALL Supervisor Beasley moved that a Bingo Permit be grante to the Cave Spring Senior League Baseball effective this date for a period of one year. The motion was seconded by Supervisor Seibel and adopted by the unanimous voice vote of the Board. I I I ..",... '. ." .!,; ~ - .... ..,. .~ ..,.- ~ ..~...v..." ..... ,. " 'Jfl 3-26-74 ~i69 IN RE: RENEWAL OF BINGO PERMIT - LIONS CLUB OF CAVE SPRING DISTRICT, INC. Supervisor Beasley moved to renew the Bingo Permit fo~ the Lions Club of Cave Spring District, Inc. effective June 1, I 1974 for a period of one year. The motion was seconded by Supervisor Seibel and adopted by the unanimous voice vote of the Board. IN RE: RAFFLE PERMIT - PENN FOREST ELEMENTARY SCHOOL P.T.A. Supervisor Beasley moved that a Raffle Permit be issued to the Penn Forest Elementary School P.T.A. effective this date for a period of one year. The motion was seconded by Supervisor Flora and adopted by the unanimous voice vote of the Board. On the motion of Supervisor Dodson, seconded by Supervisor Beasley and the unanimous voice vote of the Board, I the following item was this date received, filed and referred to the Planning Commission for a recommendation: a. Petition of William D. Bailey and Elizabeth A. Bailey for rezoning from B-1 to B-2 of Lot 12, Block 7, Section 2 of Starmount, located on the north side of U. S. Route No. 117 (Peters Creek Road) in order to sell cosmetics, wigs, and other similar items at retail. IN RE: ROANOKE COUNTY SCHOOL BOARD BUDGET Mr. Arnold R. Burton, Superintendent, Roanoke County \ Schools, appeared before the Board and submitted the School Board Budget for the fiscal year 1974/75. On the motion of Supervisor Seibel, seconded by Supervisor Beasley and the unanimous voice vote of the Board, I the School Board Budget was this date received, filed and referred to Budget Study. l 370 3-26-74 .------ i IN RE: CIVIC CENTER COMMISSION - REQUEST FOR APPROPRIATION Supervisor Flora moved that the County authorize pay- ment of the operating deficit of the Civic Center as of March 15, 1974 in accordance with an audit to be performed by the I County Finance Officer, which amount shall not exceed $15,000. The motion was seconded by Supervisor Dodson and adopted by the following recorded vote: AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None IN RE: REPLACEMENT MOTOR VEHICLES Supervisor Seibel moved that the County Administrator be authorized to prepare specifications and advertise for bids for replacement motor vehicles. The motion was seconded by Supervisor Beasley and AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, I adopted by the following recorded vote: Mr. Hilton NAYS: None IN RE: STATE HIGHWAY COMMISSION PREALLOCATION PUBLIC HEARING Several Supervisors indicated to the County Administra tor highways in which they had an interest and requested that the County Administrator mention these highways at the pre- allocation public hearing of the State Highway Commission to be held on April 10, 1974. IN RE: RESOLUTION NO. 1036 AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR CONDUCTING A SYSTEMS ANALYSIS OF THE COUNTY'S FINANCIAL ACCOUNTING AND REPORTING FUNCTIONS I WHEREAS, the firm of Daniel A. Robinson and Associates by letter dated February 28, 1974, has proposed to perform a systems analysis of the County's financial accounting and reporting functions which are electronically processed in order to insure that the County obtains maximum efficiency from all . .~ 371 3-26-74 such equipment; and WHEREAS, the Board of Supervisors of Roanoke County is of opinion that it would be in the best interests of Roanoke County for said firm to conduct Task I of said program in order I to evaluate the existing system. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the County Administrator be, and he is hereby authorized and directed to enter into an agreement with Daniel A. Robinson and Associates, which agree- ment shall provide for said firm to conduct a systems analysis of the County's financial accounting and reporting functions that are electronically processed; said agreement to provide that said firm can conduct only Task I as set out in said pro- posal at a cost to the County not to exceed Nine Thousand Five Hundred Dollars, ($9,500) and to be completed no later than June 30, 1974, such agreement to be in such form as is approved I by the County Attorney. On motion of Supervisor Seibel, seconded by Superviso Dodson and adopted by the following recorded vote: AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None IN RE: AMENDMENT TO GENERAL APPROPRIATION ORDINANCE NO. 1037 - SYSTEM STUDY FINANCIAL PHASE I On motion of Supervisor Flora, seconded by Supervisor Seibel, the General Appropriation Ordinance of Roanoke County, adopted June 27, 1973, be, and the same is hereby, amended as follows to become effective March 26, 1974. I EXPENDITURES 1400 - Federal Revenue Sharing Fund 608 - System Study Financial Phase I: An additional appropriation of $9,500 is hereby made from the General Revenue Sharing Fund for the year ending June 30, 1974 for the function and purpose herein- above indicated. 372 3-26-74 Adopted by the following recorded vote: AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None IN RE: PARKS AND RECREATION DEPARTMENT - PERMITS FOR USE OF FACILITIES Supervisor Seibel moved that the Board accept the revised form of permit with rules and regulations for the use of County parks and recreation buildings and facilities. The motion was seconded by Supervisor Dodson and adopted by the following recorded vote: AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None At 9:10 p.m., the Board took a brief recess. At 9:20 p.m., the Supervisors returned to the Civic Center and reconvened in open session. IN RE: NEW CAREERS PROGRAM - TOTAL ACTION AGAINST POVERTY Supervisor Beasley moved that the County participate in the New Careers Program - Total Action Against Poverty. The motion was seconded by Supervisor Dodson and adopted by the following recorded vote: AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None On the motion of Supervisor Seibel, seconded by Supervisor Beasley and the unanimous voice vote of the Board, the County Administrator's report regarding Regional Landfill Permits was this date received and filed. -~--"f'.---.' I ! I I I I .... r~ ., " -~ ~ ....-...~ .... ~ ..- . '. 3-26-74 373 IN RE: RESOLUTION NO. 1038 AUTHORIZING THE EXECUTION OF AN AGREEMENT FOR PLANNING AND OPERATION OF MANPOWER SERVICES WHEREAS, the Federal government has enacted legisla- I tion which authorizes certain localities to be eligible for grant funds for the operation of a Manpower Services Agency under the Comprehensive Employment and Training Act of 1973; and WHEREAS, the Fifth Planning District constitutes a locality which would be eligible for grants under said program upon the condition that the governing bodies of the areas comprising seventy-five percent of the working force in said Planning District enter into said agreement; and WHEREAS, the Board of Supervisors of Roanoke County is of opinion that it would be in the best interests of Roanoke County to enter into such agreement in order to provide a method to alleviate conditions of underemployment and unemploy- I ment within said areas. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that the Chairman and the Clerk be, and they are hereby authorized and directed to enter into that certain agreement entitled "Agreement for Planning and Operation of Manpower Services under the Comprehensive Employ- ment and Training Act of 1973," when said contract has been approved as to form by the County Attorney. On motion of Supervisor Dodson, seconded by Superviso Seibel and adopted by the following recorded vote: AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton I NAYS: None -u--r-- I Supervisor Seibel moved that William F. Clark, County I Administrator, be designated as Roanoke County's representative I I I I , i 374 3-26-74 IN RE: POLICY BOARD - VIRGINIA II MANPOWER AREA PLANNING COUNCIL to the Policy Board of the Virginia II Manpower Area Planning Council. The motion was seconded by Supervisor Dodson and adopted by the following recorded vote: AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None IN RE: COUNTY PAYROLLS On the motion of Supervisor Flora, seconded by Supervisor Dodson and the following recorded vote, the County Payrolls (Semi-monthly 3/15/74) and (Bi-weekly 3/15/74) were approved for payment in the gross amount of $75,361.46 from which the sum of $8,872.97 F.I.T., $1,534.73 State Tax, $4,295.47 F.I.C.A., $1,457.77 Blue Cross, $1,935.48 VSRS, $259.50 L.I., $60.75 ACC, $211.50 T.P., $122.45 A.F., $103.14 S.B., $47.17 U.F., $83.38 Misc., are deducted leaving a net payroll of $56,377.15. AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None IN RE: ACCOUNTS FOR PAYMENT On the motion of Supervisor Flora, seconded by Supervisor Beasley and the following recorded vote, the current bills totaling $49,532.83 and the bills paid since lapt Board meeting totaling $1,157.70 were today approved presently and retroactively. AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Hilton NAYS: None ABSTAINING: Mr. Seibel " - ... I I I 3-26-74 375 IN RE: RESOLUTION NO. 1039 ESTABLISHING A PETTY CASH FUND FOR THE OFFICE OF DELINQUENT ACCOUNTS AND INCREASING THE PETTY CASH FUND FOR THE FINANCE DEPARTMENT I WHEREAS, the Auditors employed by the County to con- duct the annual audit for Roanoke County have made certain recommendations concerning the method of handling finances for the County; said recommendations including the establishment of a petty cash fund for the Office of Delinquent Accounts and possibly the increase of the petty cash fund for the Finance Department; and WHEREAS, the Board of Supervisors of Roanoke County is of opinion that said recommendations should be implemented in order to provide for the more effective handling of funds by the County. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that a petty cash fund of $100 be I established for the Office of Delinquent Accounts and that the petty cash fund for the Finance Department be increased to the sum of $750. BE IT RESOLVED that the Finance Officer of Roanoke County be directed to maintain said petty cash funds in the above set out amounts in order to provide for the more effective handling of the County's funds. On motion of Supervisor Dodson, seconded by Supervisor Flora and adopted by the following recorded vote: AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None I On the motion of Supervisor Flora, seconded by Supervisor Dodson and the unanimous voice vote of the Board, the Financial Statement for the month of February, 1974 was this date received and filed. 376 3-26-74 IN RE: ROAD IN MILLER HIGHLANDS SUBDIVISION On the motion of Supervisor Seibel, seconded by Supervisor Flora and the following recorded vote, the following road in Miller Highlands Subdivision this date became a part of the State Secondary System of Highways in Roanoke County: Indian Rock Road from Bandy Road (Route 666) to 0.21 mile east to end, a distance of 0.21 mile. AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None IN RE: RESOLUTION NO. 1040 REQUESTING THE VIRGINIA DEPARTMENT OF HIGHWAYS TO ACCEPT A PORTION OF MARY LINDA AVENUE, LOCATED IN STATESMAN INDUSTRIAL PARK INTO THE SECONDARY HIGHWAY SYSTEM WHEREAS, certain industries in Statesman Industrial Park have previously made application to this Board for Indus- trial Access Funds to improve portions of Mary Linda Avenue from Granby Street west; and WHEREAS, this Board, after evaluating the information submitted was of the opinion that the sites and industries did qualify for construction of said road under Industrial Access Funds; and WHEREAS, the Commonwealth of Virginia, Virginia Department of Highways, did construct certain portions of Mary Linda Avenue from Granby Street west; and WHEREAS, a portion of Mary Linda Avenue, from 0.10 mile west of Granby Street to 0.15 mile west of Granby Street, has not been constructed or accepted into the State Secondary Highway System, but the roadway on each end of this section is presently in the Secondary Highway System; and WHEREAS, this Board, after evaluating this roadway section not presently contained in the Secondary Highway System, is of the opinion that this section of roadway should be accep- ted into the Secondary Highway System. r I I I ~. >f' .n'i 3-26-74 ~377 THEREFORE, BE IT RESOLVED, that the Highway Department be requested to accept a portion of Mary Linda Avenue from 0.10 mile west of Granby Street to 0.15 mile west of Granby Street, a distance of 0.05 mile, into the Secondary Highway System and to I construct said portion of roadway with available funds, this Board guaranteeing to furnish the necessary rights of way, including cuts and fills and drainage easements, and the adjust- ment of any utilities at no cost to the Commonwealth of Virginia I Department of Highways. On motion of Supervisor Flora, seconded by Supervisor Dodson and adopted by the following recorded vote: AYES: Mr. Dodson, Mr. Flora, Mr. Hilton NAYS: None ABSTAINING: Mr. Beasley, Mr. Seibel The statement of travel expenses incurred by the I Sheriff's Department and the monthly Jail report were received by the Board. IN RE: APPOINTMENT - LEAGUE OF OLDER AMERICANS, INC. The Chairman reappointed Supervisor John G. Seibel to serve as the County's representative on the Board of Directors of the League of Older Americans, Inc. for a term of three years beginning in March, 1974 and ending in March, 1977. At 9:45 p.m., on the motion of Supervisor Flora, seconded by Supervisor Dodson and the unanimous voice vote of the members, the Board went into Executive Session to discuss a personnel matter. I At 9:55 p.m., the Supervisors returned to the Civic Center and reconvened in open session. _. ... .. "..,. 1-":" . "~"T"~""r 378 3-26-74 IN RE: RESOLUTION NO. 1041 SETTLING THE ACCOUNTS OF FORMER TREASURERS OF ROANOKE COUNTY WHEREAS, the Auditors who performed the annual audit for Roanoke County for the fiscal year ending June 30, 1973, have reported that balances remain in the accounts of certain former Treasurers of Roanoke County; and WHEREAS, the Board of Supervisors is of opinion that it would be in the best interests of Roanoke County to settle jl the accounts of the former Treasurers by writing off the deferre debits in order to provide for the proper settlement of said . accounts. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County that said Board hereby approves the settlement of the accounts of the hereinafter mentioned Treasurers in the amounts set out herein in order to satisfy accounting requirements for Roanoke County; said write offs being for James E. Peters in the amount of $87.69 and for Catherine F. Garst in the amount of $76.62; the total write off amounting to $164.31. On motion of Supervisor Flora, seconded by Supervisor Beasley and adopted by the following recorded vote: AYES: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton NAYS: None IN RE: AMENDMENT TO GENERAL APPROPRIATION ORDINANCE NO. 1042 On motion of Supervisor Flora, seconded by Supervisor Dodson, the General Appropriation Ordinance of Roanoke County, adopted June 27, 1973, be, and the same is hereby, amended as follows to become effective January 8, 1974: ~I---" I I I I -- .............. I I I '~., l'..' . 'J" ..,.,...'" .. _ ~379 3-26-74 EXPENDITURES 318f - Miscellaneous Operating Functions AYES: NAYS: 799 - Write off of deferred debit account of former Treasurers: An additional appropriation of $165.00 is hereby made from the General Operating Fund for the period ending June 30, 1974 for the function and purpose hereinabove indicated. Adopted by the following recorded vote: Mr. Beasley, Mr. Dodson, Mr. Flora, Mr. Seibel, Mr. Hilton None This concluded the business before the Board at this time, and on the motion of Supervisor Dodson, seconded by Supervisor Flora and the unanimous voice vote of the Board, the meeting was adjourned at 10:00 p.m. (A~ ~<.%C 7A(;. Z~:J-- CH N '