5/8/2007 - Regular
May 8, 2007
399
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
May 8, 2007
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of May, 2007.
INRE:
CALL TO ORDER
Chairman McNamara called the meeting to order at 3:00 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice-Chairman Richard C.
Flora, Supervisors Michael W. Altizer, Joseph B. "Butch"
Church, Michael A. Wray
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; John M. Chambliss, Assistant County
Administrator; Dan O'Donnell, Assistant County
Administrator; Diane S. Childers, Clerk to the Board; Teresa
Hamilton Hall, Public Information Officer
IN RE:
OPENING CEREMONIES
The invocation was given by Pastor David Fraser, Faith Alliance Church.
The Pledge of Allegiance was recited by all present.
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May 8, 2007
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Hodge requested the addition of a new business item, E-4, request to
adopt a resolution ratifying and confirming the appointment of Wanda G. Riley as Clerk
to the Board of Supervisors. There was a consensus of the Board to add this item to
INRE:
the agenda.
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1: Proclamation declarinQ the week of Mav 13 throuQh 19. 2007. as
Business Appreciation Week in the County of Roanoke
Chairman McNamara presented the proclamation to Doug Chittum,
Director of Economic Development; Melinda Cox, Economic Development Specialist;
and Rob Plageman, General Manager of Tecton Products.
2. Proclamation declarinQ Mav 14 throuQh 18.2007. as Bike to Work
Week. and Fridav. Mav 18. 2007. as Clean Commute Dav in the
County of Roanoke
Chairman McNamara presented the proclamation to Anne Marie Green,
Director of General Services; Jim Vodnik, Assistant Director of General Services; and
Jeremy Holmes, Program Director for Ride Solutions, Roanoke Valley-Alleghany
Regional Commission.
May 8, 2007
401
INRE:
NEW BUSINESS
1. Request to appropriate funds for assessment for APCo
neaotiations. (Anne Marie Green. Director of General Services)
A-050807 -1
Ms. Green advised that Roanoke County and Roanoke County Schools
are members of the VMLNACo steering committee, which consists of local government
officials within the Appalachian Power Company (APCo) service area. The committee
was established to allow local governments an opportunity to negotiate reduced electric
service charges with APCo. She stated that prior to the formation of this committee,
each local government had to negotiate separately which placed them at a
disadvantage. She outlined the following issues being monitored by the negotiating
committee: (1) APCo requests for rate increases; (2) APCo requests to charge for
. .
vanous services.
Ms. Green reported that there have been no assessments since July
2005. Since that time, the committee has provided representation for the County at
every meeting pertaining to APCo and its rate structure; it has provided assistance with
the State Corporation Commission (SCC); and they have provided lobbying services for
the County in the General Assembly. She advised that they will also assist in contract
negotiations with APCo since the current contract expires in June 2007. She indicated
that it is very important that the County continue its participation on this committee to
provide strength in numbers during the negotiating process.
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May 8, 2007
Ms. Green stated that the current assessment from the committee is
based on the kilowatt hours used and the total for all localities is $250,000. The total
share for Roanoke County is $11,554, of which $9,243.20 is the Roanoke County
schools'share. The County is responsible for $2,310.80, and these funds are available
in the Board contingency fund.
Supervisor Wray concurred that there is strength in numbers, and it is
appropriate to pool our funds for purposes of negotiations.
Supervisor Wray moved to approve the staff recommendation (approve
the payment of $2,310.80 to the VMLNACo AEP Steering committee from the Board
contingency fund). The motion carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
2. ReQuest to appropriate funds in the amount of ,$18,950 for ~
primary for the office of Senate of VirQinia, 22nd District,
Republican candidate, to be held on June 12, 2007. (Judv Stokes,
General ReQistrar)
A-050807 -2
Ms. Stokes reported that the State Board of Elections (SBE) has issued an
order for a republican primary for the office of Senate of Virginia, 22nd District, to be held
on June 12, 2007. She indicated that she is requesting an appropriation to the
Elections budget in the amount of $18,950 to cover the cost of conducting the primary.
May 8, 2007
403
She advised that no reimbursement will be made by the State; however, the filing fee of
$360 paid by Senator Brandon Bell will be credited to election costs.
Supervisor McNamara requested that Ms. Stokes provide clarification for
the viewing public regarding how the primary will work and the polling precinct locations.
Ms. Stokes advised that voters can go to their normal polling precinct for the primary
election; however, she noted that the primary is only for the 22nd senatorial district. She
stated that there are six precincts in Roanoke County which are not included in the 22nd
senatorial district.
Supervisor McNamara moved to approve the staff recommendation
(approve the payment of $2,310.80 to the VMLNACo AEP Steering committee from the
Board contingency fund). The motion carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
3. Request for authorization to execute ! memorandum of
understandina between Roanoke County Parks. Recreation and
Tourism and the ~ of Roanoke Parks and Recreation for the
provision of therapeutic recreation services. (Pete Haislip.
Director of Parks. Recreation. and Tourism)
A-050807 -3
Mr. Haislip introduced the following staff who were present at the meeting:
Mandi Smith, Dave Weir, Betsy Dennis, and Marcus Ordonez. He stated that this is a
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May 8, 2007
request to authorize the execution of a memorandum of understanding between
Roanoke County Parks, Recreation and Tourism and the City of Roanoke Parks and
Recreation Department for the provision of therapeutic recreation services. He advised
that Roanoke County has been the only public therapeutic recreation service provider in
the Roanoke Valley since the program's inception 31 years ago. He stated that the
County's therapeutic recreation section is designed to provide comprehensive services
for individuals of all ages with disabilities, specializing in services for individuals with
developmental disabilities, visual impairments, hearing impairments, head injury related
disabilities, and individuals with psychiatric disabilities. He stated that these services
are provided while meeting the requirements of the Americans with Disabilities Act of
1990.
Mr. Haislip stated that over the years, Roanoke City has contributed to the
program at various levels, providing both cash as well as in kind resources. However,
no formal agreement or formula has been in place to determine the true cost of
providing these services to City residents. He stated that participation by City residents
has grown and now averages approximately 40% of the annual participation in the
program, with the remainder being comprised of 40% Roanoke County residents and
20% residents from surrounding localities. At the same time, cost to provide these
services has increased. Mr. Haislip advised that the City has recognized this imbalance
and has agreed to increase their funding in order to continue to receive these services
for their citizens. He noted that the City has steadily increased the funding to this
May 8, 2007
405
program over the past several years to help offset the cost of these services. During
this time staff also agreed that a formal memorandum of understanding should be
developed to help determine the cost of providing these services so that each
jurisdiction could support and finance the future operations of this program in a fair and
equitable manner. He advised that Roanoke City Council approved this agreement at
their meeting held on May 7, 2007.
Supervisor Church thanked the staff who were present at the meeting and
voiced support for the initiative they have demonstrated in developing this program for
Roanoke County.
Supervisor Church moved to approve the staff recommendation (authorize
the execution of the memorandum of understanding that provides the framework and
funding formula for the provision of therapeutic recreation services to City residents).
The motion carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
Mr. Haislip expressed appreciation to the Roanoke City Department of
Parks, Recreation and Tourism for their dedication in establishing this successful
partnership and for their efforts in developing the agreement.
Mr. Hodge noted that staff has done an outstanding job of serving this
group of citizens for over 31 years, and he indicated that this is a reflection of how
Roanoke County operates.
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May 8, 2007
4. Reauest to adopt ~ resolution ratitvina and confirmina the
appointment of Wanda G. Rilev as Clerk to the Board of
Supervisors. (Elmer C. Hodae. County Administrator)
R-050807 -4
Mr. Hodge advised that this agenda item provides an opportunity to thank
a staff person who has done an outstanding job, and to welcome an employee from
another department. He stated that both of these individuals have opportunities to grow
within the County, and he advised that this is the goal established through the County's
training and development program that allows staff to progress through an internal
career path.
Mr. Hodge advised that this is a request to appoint the Clerk to the Board
of Supervisors, as required by the Code of Virginia. He stated that Diane Childers, who
has served as the Clerk to the Board since June 2002, has been promoted to the
position of Finance Manager-Operations for the County. He advised that Ms. Childers
first came to the County following graduation from high school and initially was
employed as a secretary in the Finance Department; she then went to Roanoke College
where she obtained her Bachelor's Degree and subsequently returned to work for the
County. He stated that during her tenure as Clerk, Ms. Childers has computerized
many of the functions of the Clerk's Office, has handled the records management
program for the County, and has participated in the agenda preparation process.
May 8, 2007
407
Mr. Hodge stated that it is also a pleasure to recommend that Wanda
Riley be appointed as the new Clerk to the Board of Supervisors to replace Ms.
Childers. He advised that Ms. Riley has been employed by Roanoke County for 35
years and has prior experience in the Public Service Authority, Community
Development, County Attorney, and County Administrator's offices. He stated that Ms.
Riley holds the Certified Professional Secretary (CPS) designation and has been
actively involved with the civic leagues in Roanoke County. He stated that she is well-
qualified to serve as Clerk to the Board, and he requested approval of the resolution
appointing Ms. Riley as Clerk to the Board effective May 14, 2007.
The Board members expressed congratulations to both Ms. Childers and
Ms. Riley, and wished them both the best in their new positions.
Supervisor Church moved to adopt the resolution. The motion carried
by the following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
RESOLUTION 050807 -4 RATIFYING AND CONFIRMING THE
APPOINTMENT OF WANDA G. RILEY AS CLERK TO THE BOARD OF
SUPERVISORS
WHEREAS, Section 15.2-1538 of the Code of Virginia, 1950 as amended,
provides for the appointment of a Clerk for the Board of Supervisors; and
WHEREAS, Ordinance #62789-4 adopted by the Board of Supervisors of
Roanoke County on June 27, 1989, provides that the Board may appoint a County Clerk
who shall serve at the pleasure of the Board and under the direction of the County
Administrator, and who shall have the duties and responsibilities as set out in said
ordinance and in the State Code; and
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May 8, 2007
WHEREAS, said ordinance provides that if the Board chooses not to appoint a
County Clerk such duties and responsibilities shall be performed by the County
Administrator.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board hereby ratifies and confirms the appointment of Wanda G.
Riley as Clerk to the Board of Supervisors effective Monday, May 14, 2007, said
appointment having been made by the County Administrator.
2. That Wanda G. Riley shall exercise all of the powers and fulfill all of the
duties of Clerk to the Board of Supervisors as provided in Ordinance #62789-4 and as
provided in the Code of Virginia.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
IN RE:
FIRST READING OF ORDINANCES
.1: First readina of an ordinance to increase the salaries of the
members of the Board of Supervisors of Roanoke County
pursuant to Section 3.07 of the Roanoke County Charter and
Section 15.2-1414.3 of the Code of Virainia. (Paul M. Mahoney.
County Attorney)
Mr. Mahoney advised that this is the first reading of an ordinance to
increase the salaries of the members of the Board of Supervisors. He stated that the
ordinance and the procedure being following are in compliance with the provisions of
State law, and that this is a process conducted annually by the Board. He advised that
State Code requires that if there is an increase in the salaries of the members of the
Board of Supervisors, the following procedural steps must be followed: (1) the increase
can only be adopted between May 1 and June 30; (2) action can only be taken following
May 8, 2007
409
a public hearing; (3) public notice requirements must be followed; and (4) the potential
increase is limited to no more than 5%. Mr. Mahoney reported that in this instance, the
Board is considering a 3.5% increase. He noted that the public hearing has been
advertised and that the second reading and public hearing will be held on May 22,2007.
Mr. Mahoney reported that in addition to the increase, State law provides
for additional annual compensation in the amount of $1,800 for the Chairman and
$1,200 for the Vice-Chairman. The fiscal impact of the proposed ordinance for all five
Board members combined is $2,696.50 or an annual increase of $539.30 per Board
member.
Supervisor Altizer advised that this increase equates to an increase of
$1.48 per day for a 365 day per year job, which is what the job entails.
Supervisor Altizer moved to approve the first reading and set the second
reading and public hearing for May 22, 2007. The motion carried by the following
recorded vote:
AYES:
NAYS:
Supervisors Wray, Church, Altizer, Flora, McNamara
None
2. First readina of an ordinance authorizina the reservation and
dedication of ! public areenway easement associated with the
Green Hill Park seament of the Roanoke River Greenway throuah
property owned ~ the Roanoke County Board of Supervisors at
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May 8, 2007
Green Hill Park. Catawba Maaisterial District. (Pete Haislip.
Director of Parks. Recreation and Tourism)
Mr. Haislip reported that this is an ordinance authorizing the reservation
and dedication of a public greenway easement within Green Hill Park. He stated that
the Roanoke County Department of Parks, Recreation, and Tourism plans to construct
a 10' wide greenway in Green Hill Park which will be partially funded through the federal
transportation enhancement grant program administered by the Virginia Department of
Transportation (VDOT). He advised that VDOT requires that the locality receiving the
funding reserve and dedicate the greenway easement in perpetuity. Mr. Haislip noted
that this practice is common when using industrial access and recreational access
funding, and is part of what needs to occur in order to move the project forward.
There was no discussion on this item.
Supervisor Church moved to approve the first reading and set the second
reading for May 22, 2007. The motion carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1:. Second readina of an ordinance authorizina and approvina
execution of lease aareements with Roanoke County Department
of Social Services for office space in the Salem Bank and Trust
Buildina at 220 East Main Street. Salem. Virainia. owned !!y the
May 8, 2007
411
Board of Supervisors of Roanoke County. VirQinia. (Anne Marie
Green. Director of General Services)
0-050807 -5
Ms. Green advised that there have been no changes since the first
reading of this ordinance.
Supervisor Wray advised that he serves on the Social Services Advisory
Board, that he is very familiar with the building, and that the space is utilized to the
fullest extent possible. He further indicated that parking concerns are currently being
addressed and that this may be an issue to come before the Board at a later time.
Supervisor Wray moved to adopt the ordinance. The motion carried by the
following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
ORDINANCE 050807-5 AUTHORIZING AND APPROVING EXECUTION
OF LEASE AGREEMENTS WITH ROANOKE COUNTY DEPARTMENT
OF SOCIAL SERVICES FOR OFFICE SPACE IN THE SALEM BANK &
TRUST BUILDING AT 220 EAST MAIN STREET, SALEM, VIRGINIA,
OWNED BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner
of several parcels of land, containing .68 acre, located at 220 East Main Street in the
City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-
13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and
Trust Building; and
WHEREAS, said property was purchased on May 15, 2001, subject to leases
with the County of Roanoke to provide office space for the Department of Social
Services (DSS) and Blue Ridge Behavioral Health Care (BRBH) on the third, fourth, and
fifth floors of the building, and subject to a number of commercial leases for the first and
second floors of the building and the rooftop for antenna space; and
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May 8, 2007
WHEREAS, the County leased the property to the Roanoke County Industrial
Development Authority for the issuance of bonds to finance the purchase, and the
property was leased back to the County for operation of the premises and generation of
the revenue, through the existing leases, for payment of the debt service on the bonds;
and
WHEREAS, Suite 207 of approximately 380 square feet in the Salem Bank and
Trust Building, formerly occupied by BRBH, is currently occupied by DSS staff, with
assigned responsibilities under the Virginia Comprehensive Services Act (CSA), which
requires separate accounting and reimbursement treatment from other DSS
responsibilities; and
WHEREAS, Suite 218, of approximately 1,575 square feet, formerly occupied by
a private business tenant, has not had a formal lease agreement covering its occupation
by DSS during the current 2006-2007 fiscal year; and
WHEREAS, Suites 211 and 218, are now occupied by DSS personnel and these
combined premises of approximately 2,125 square feet require a current lease
agreement which will include reimbursement payments for utility services; and
WHEREAS, by agreement among DSS, General Services, and Finance; the
rental for these premises shall be the same rate per square foot as for the space
occupied by DSS on floors three, four, and five of the Salem Bank and Trust building
and the lease term shall be coincident with the currently existing lease term of DSS in
this building; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on April 24,
2007; and the second reading was held on May 8,2007.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That lease of approximately 380 square feet of office space in Suite 207,
as shown on attached Exhibit "A", at the Salem Bank and Trust Building, located at 220
East Main Street, Salem, Virginia, to Roanoke County Department of Social Services for
use by the Comprehensive Services Act (CSA) offices for an initial lease term of five (5)
years from July 1, 2007, until June 31, 2012, at an initial rental of $4,724.40, payable
monthly in the amount of $393.70, for office space, with an option to renew for one
additional five (5) year term with an annual rental increase of 3.5 percent, is hereby
authorized and approved.
2. That lease of approximately 2,125 square feet of office space in Suites
211 and 218, as shown on attached Exhibit "A", at the Salem Bank and Trust Building,
located at 220 East Main Street, Salem, Virginia, to Roanoke County Department of
Social Services for an initial lease period from July 1, 2007, until June 31, 2012, at an
initial rental of $ 26,350.00, payable monthly in the amount of $ 2,195.83, for office
space, with an option to renew for one additional five (5) year term with an annual rental
increase of 3.5 percent, is hereby authorized and approved.
May 8, 2007
413
3. That lease of approximately 1575 square feet of office space in Suite 218,
as shown on attached Exhibit "A", at the Salem Bank and Trust Building, located at 220
East Main Street, Salem, Virginia, to Roanoke County Department of Social Services for
an initial lease period from July 1, 2006, until March 31, 2007, at a rental of $ 19,530.00,
payable monthly in the amount of $ 1,627.50, for office space is hereby authorized and
approved.
4. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
5. That the funds generated by this lease shall be placed in the Salem Bank
and Trust Building revenue account.
6. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Wray to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
2. Second readina of an ordinance authorizina and approvina
execution of lease aareements with lender's leasina Corp., ~
Virainia Corporation, for office space in the Salem Bank and Trust
Buildina at 220 East Main Street, Salem, Virainia, owned ~ the
Board of Supervisors of Roanoke County, Virainia. (Anne Marie
Green, Director of General Services)
0-050807 -6
Ms. Green advised that the only change which has occurred since the first
reading of the ordinance is that the date in the agreement has been corrected to read
2008. There was no discussion on this item.
Supervisor Wray moved to adopt the ordinance. The motion carried by the
following recorded vote:
414 May 8, 2007
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
ORDINANCE 050807-6 AUTHORIZING AND APPROVING EXECUTION
OF A LEASE AGREEMENT WITH LENDER'S LEASING CORP., FOR
OFFICE SPACE IN THE SALEM BANK & TRUST BUILDING AT 220
EAST MAIN STREET, SALEM, VIRGINIA, OWNED BY THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner
of several parcels of land, containing .68 acre, located at 220 East Main Street in the
City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-
13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and
Trust Building; and
WHEREAS, said property was purchased on May 15, 2001, subject to leases
with the County of Roanoke to provide office space for the Department of Social
Services (DSS) and Blue Ridge Behavioral Health Care on the third, fourth, and fifth
floors of the building, and subject to a number of commercial leases for the first and
second floors of the building and the rooftop for antenna space; and
WHEREAS, the County leased the property to the Roanoke County Industrial
Development Authority for the issuance of bonds to finance the purchase, and the
property was leased back to the County for operation of the premises and generation of
the revenue, through the existing leases, for payment of the debt service on the bonds;
and
WHEREAS, Suite 205 of approximately 512 square feet in the Salem Bank and
Trust Building, is currently occupied by Lenders Leasing Corp., a Virginia corporation,
on a month-to-month basis since 1988; and
WHEREAS, Lender's Leasing also has the use of two (2) parking spaces but
does not pay for utilities; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on April 24,
2007; and the second reading was held on May 8,2007.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That lease of approximately 512 square feet of office space in Suite 205,
as shown on attached Exhibit "A", at the Salem Bank and Trust Building, located at 220
East Main Street, Salem, Virginia, to Lender's Leasing Corp., a Virginia corporation, for
use by this corporation for its offices for an initial lease term of two (2) years from July 1,
2006, until June 30, 2008, at an initial rental of $5,850.00, payable monthly in the
amount of $487.50, for the first year, and at an annual rate of $6,085.00, payable
May 8, 2007
415
monthly in the amount of $507.00, for the second year for office space, with an option to
renew for one additional two (2) year term with an annual rental increase of 4 percent,
is hereby authorized and approved. The lease also provides for reimbursement to the
County for the tenant's proportionate share of the utility costs.
2. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
3. That the funds generated by this lease shall be placed in the Salem Bank
and Trust Building revenue account.
4. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Wray to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
3. This item has been postponed for later consideration and will be
discussed in closed session. Second readina of an ordinance
authorizina the conveyance of ~ sanitary sewer easement to the
Western Virainia Water Authority and the creation of ~ new
drainaae easement throuah property owned .Qy the Roanoke
County Board of Supervisors at Walrond Park, Hollins Maaisterial
District. (Pete Haislip, Director of Parks, Recreation and Tourism)
Chairman McNamara advised that action on this item has been
postponed, and that this matter will be discussed in closed session.
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May 8, 2007
IN RE:
SECOND READING OF ORDINANCE AND ADOPTION OF PROPOSED
BUDGET
.L Resolution adoptinQ the fiscal year 2007-2008 budQet, includinQ
the fiscal year 2008-2012 Capital Improvement Plan, for Roanoke
County, VirQinia. (Brent Robertson, Director of ManaQement and
BudQet)
R-050807-7
Mr. Robertson advised that this is a resolution approving the fiscal year
2007 -2008 budget for Roanoke County, Virginia. The resolution is detailed by fund and
includes unappropriated balances for the General Government Fund. He stated that the
School's budget is included in the overall County budget, and he noted that the
proposed budget was submitted to the Board and a public hearing on the proposed
budget was held on April 24,2007.
Mr. Robertson further reported that the fiscal year 2008-2012 Capital
Improvements Plan (CIP) was prepared in conjunction with the fiscal year 2007-2008
budget and is included as part of this resolution. He stated that on April 24, 2007, a
public hearing was held to secure citizen comments on the County's fiscal year 2008-
2012 CIP. He noted that the adoption of this document does not represent an
appropriation of funds and is strictly for planning purposes. He advised that approval of
the County budget is for informative and fiscal planning purposes only and does not
May 8, 2007
417
actually commit or appropriate funds for expenditure. The commitment of funds will not
occur until the second reading and approval of the FY 2007-08 appropriation ordinance.
There was no discussion on this item.
Supervisor McNamara moved to adopt the resolution. The motion carried
by the following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
RESOLUTION 050807-7 APPROVING THE FISCAL YEAR 2007-2008
BUDGET FOR ROANOKE COUNTY, VIRGINIA
WHEREAS, Section 15.2-2503 of the 1950 Code of Virginia, as amended,
provides that the governing body of the County shall prepare and approve an annual
budget; and
WHEREAS, said budget shall be prepared and approved for informative and
fiscal planning purposes only; and
WHEREAS, this budget contains a complete itemized and classified plan of all
contemplated expenditures and all estimated revenues and borrowings for the ensuing
fiscal year; and
WHEREAS, a brief synopsis of said budget was published as required by the
provisions of Section 15.2-2506 of the State Code, and the public hearing as required
thereon was held on April 24, 2007.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia:
1. That there is hereby approved the annual budget for Fiscal Year 2007-
2008 for Roanoke County, Virginia, as shown on the attached Schedules.
2. That the preparation and approval of this budget is for informative and
fiscal planning purposes only.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
418
May 8, 2007
2. Second readinQ of an ordinance to appropriate funds for the fiscal
year 2007-2008 budQet and approval of the classification plan for
fiscal year 2007-2008. (Brent Robertson. Director of ManaQement
and BudQet)
0-050807 -8
Mr. Robertson advised that this is the second reading of the appropriation
ordinance for the fiscal year 2007-2008 budget. He stated that the total County budget
is $346,227,964 and includes all inter-fund and intra-fund transfers. The budget net of
transfers is $253,853,197. He advised that there have been no changes to the budget
since the first reading held on April 24; however, the classification plan has been
updated to reflect a 2% adjustment to the pay ranges in order to keep the County's pay
plan competitive in the market. This adjustment is consistent with prior year's changes
and there is no cost involved with this administrative adjustment. He advised that staff
recommends approval of the second reading of the 2007-2008 fiscal year budget
appropriation ordinance and approval of the attached classification plan for fiscal year
2007-2008.
Supervisor Flora requested that the Board be provided with a digital copy
of the budget. Mr. Robertson advised that he would provide this for the Board.
Supervisor Wray stated that approval of a $350 million budget is a
significant decision, and he noted that the Board spends several months in the
development and review of the budget. He advised that the Board takes this process
May 8, 2007
419
very seriously because it involves the taxpayers money, and he noted that the Board
appropriates funds for projects that they feel are needed in the community while at the
same time trying to provide for the employees. He commended Mr. Robertson and the
staff in the budget office for their work in preparing the budget.
Supervisor Wray moved to adopt the ordinance. The motion carried by the
following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
ORDINANCE 050807-8 APPROPRIATING FUNDS FOR THE
2007 -08 FISCAL YEAR BUDGET FOR ROANOKE COUNTY,
VIRGINIA
WHEREAS, upon notice duly published in the newspaper, a public hearing was
held on April 24, 2007 concerning the adoption of the annual budget for Roanoke
County for fiscal year 2007-08; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, approved
said budget on May 8, 2007, pursuant to the provisions of Section 13.02 of the Roanoke
County Charter and Chapter 25 of Title 15.2 of the 1950 Code of Virginia, as amended;
and
WHEREAS, the first reading of this appropriation ordinance was held on April 24,
2007, and the second reading of this ordinance was held on May 8, 2007, pursuant to
the provisions of Section 18.04 of the Roanoke County Charter.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the following appropriations are hereby made from the respective funds
for the period beginning July 1, 2007, and ending June 30, 2008, for the functions and
purposes indicated:
420
May 8, 2007
County of Roanoke
Adopted FY 2007-2008 Budget
May 8,
2007
Revenues:
General Fund:
General Government $ 162,380,280
Comprehensive Services 6,580,006
E-911 Maintenance 477,958
Law Library 41,648
Life Skills Mentoring Program 295,445
SB&T -Social Services Building 444,580
Recreation Fee Class 1,173,706
Internal Services 4,026,640
County Garage 613,415
Total General Fund $ 176,033,678
Debt Service Fund - County $ 4,476,004
Capital Projects Fund
Transfer from General Fund 5,746,935
Total Capital Projects Fund $ 5,746,935
Internal Service Fund - Risk Management $ 991,779
School Funds:
Operating $ 135,091,375
Nutrition 4,974,000
Capital 1,153,442
Debt 9,500,487
May 8, 2007
421
Bus 760,000
Regional Alternative School 520,437
Laptop Insurance Reserve 549,495
Grant 5,123,147
Textbook 1,307,185
Total School Fund $ 158,979,568
Total All Funds $ 346,227,964
Expenditures:
General Government:
General Administration
Board of Supervisors $ 394,076
County Administrator 292,464
Public Information 248,452
Asst. Co. Administrators 367,144
Human Resources 674,274
County Attorney 510,978
Economic Development 686,494
Total General Administration $ 3,173,882
Constitutional Officers
Treasurer $ 787,273
Commonwealth Attorney 851,503
Commissioner of the Revenue 813,516
Clerk of the Circuit Court 979,673
Sheriffs Office 1,633,644
Care & Confinement of Prisoners 5,361,593
Total Constitutional Officers $ 10,427,202
Judicial Administration
Circuit Court $ 197,068
General District Court 40,878
Magistrate 1,655
J & DR Court 18,429
422
May 8, 2007
Court Service Unit 857,405
Total Judicial Administration $ 1,115,435
Management Services
Real Estate Assessments $ 929,291
Finance 1,240,426
Public Transportation 380,476
Management and Budget 260,549
Procurement Services 407,860
Total Management Services $ 3,218,602
Public Safety
Police $ 11,704,863
Fire and Rescue 10,896,200
Total Public Safety $ 22,601,063
Community Services
General Services $ 325,433
Solid Waste 4,788,335
Community Development 5,055,580
Building Maintenance 2,221,379
Total Community Services $ 12,390,727
Human Services
Grounds Maintenance $ 2,100,790
Parks and Recreation 2,519,500
Public Health 527,668
Social Services 7,279,792
Contributions-Human Service, Cultural,
Tourism 731,794
Library 2,664,749
V A Cooperative Extension 94,129
Elections 298,990
May 8, 2007
423
Total Human Services $ 16,217,412
Non-Departmental
Employee Benefits $ 3,808,971
Miscellaneous 1,291,500
Internal Service Charges 3,749,000
Total Non-Departmental $ 8,849,471
Transfers to Other Funds
Transfer to Debt - General & Schools $ 10,393,396
Transfer to Capital 5,746,935
Transfer to Schools 62,450,497
Transfer to E-911 357,958
Transfer to Schools - Dental Insurance 452,299
Transfer to Internal Services 992,767
Transfer to Comprehensive Services 3,753,000
Transfer to County Garage 139,634
Total Transfers to Other Funds $ 84,286,486
Unappropriated Balance
Board Contingency $ 100,000
Total General Government $ 162,380,280
Comprehensive Services $ 6,580,006
E-911 Maintenance $ 477,958
Law Library $ 41,648
Life Skills Mentoring Program $ 295,445
SB&T -Social Services Building $ 444,580
Recreation Fee Class $ 1,173,706
424
May 8, 2007
Internal Services
Management Information Systems
Communications
County Garage
$
3,358,145
668,495
613,415
Total Internal Services
$
4,640,055
Total General Fund $ 176,033,678
Debt Service Fund - County $ 4,476,004
Capital Projects Fund $ 5,746,935
Internal Services Fund - Risk Management $ 991,779
School Funds:
Operating $ 135,091,375
Nutrition 4,974,000
Capital 1,153,442
Debt 9,500,487
Bus 760,000
Regional Alternative School 520,437
Laptop Insurance Reserve 549,495
Grant 5,123,147
Text Book 1,307,185
Total School Funds $ 158,979,568
Total All Funds $ 346,227,964
May 8, 2007
425
2. That the County Administrator may authorize or delegate the authorization of
the transfer of any unencumbered balance or portion thereof from one department to
another.
3. That all funded outstanding encumbrances, both operating and capital, at
June 30, 2007, are re-appropriated to the 2007-08 fiscal year to the same department
and account for which they are encumbered in the previous year.
4. That appropriations designated for capital projects will not lapse at the end of
the fiscal year but shall remain appropriated until the completion of the project or until
the Board of Supervisors, by appropriate action, changes or eliminates the
appropriation. Upon completion of a capital project, staff is authorized to close out the
project and transfer to the funding source any remaining balances. This section applies
to appropriations for Capital Projects at June 30, 2007, and appropriations in the 2007-
08 budget.
5. That all school fund appropriations remaining at the end of the 2006-07 fiscal
year not lapse but shall be appropriated to the School Capital Fund in fiscal year 2007-
08 as follows:
a.) Two-thirds of the year end balance in the school operating fund will be allocated
to the Major School Capital Reserve;
b.) One-third of the year end balance in the school operating fund, not to exceed
$1,000,000, will be allocated to the Minor School Capital Reserve;
c.) If the one-third allocation to the Minor School Capital Reserve exceeds
$1,000,000, the excess will be added to the Major School Capital Reserve.
6. That all General Fund unexpended appropriations at the end of the 2006-07
fiscal year not lapse but shall be re-appropriated, as provided by Resolution 122104-4,
as follows:
a.) 40% of these unexpended appropriations shall be transferred to the un-
appropriated Minor County Capital Fund Reserve;
b.) 60% of these unexpended appropriations shall be re-appropriated to the same
department for expenditure in fiscal year 2007-08.
7. That all General Fund revenues collected in excess of appropriated revenues
shall be re-appropriated, as provided by Resolution 122104-5, as follows:
a.) Revenues in excess of budget will first be allocated to the General Fund Un-
appropriated Balance, until the maximum amount for the current year is met, as
specified in the General Fund Un-appropriated Balance Policy, as adopted by
Resolution 122104-2;
b.) The remainder of revenues in excess of budget will then be allocated to the
Major County Capital Fund Reserve.
8. Rescue fees collected by the Fire & Rescue Department in excess of
budgeted amounts will be re-appropriated and allocated to the Fire and Rescue Capital
Reserve.
426
May 8, 2007
9. That Two Million Dollars from the Unappropriated Fund Balance is hereby
appropriated to a Reserve for Contingency for unanticipated or emergency expenditures
that may arise during the 2007-08 fiscal year; and money allocated to the Reserve for
Contingency must be appropriated by the Board of Supervisors before such money may
be expended.
10. This ordinance shall take effect July 1,2007.
On motion of Supervisor Wray to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
IN RE:
APPOINTMENTS
1.: Board of Zonina Appeals (Appointed ~ District)
Chairman McNamara advised that the five-year term of Carlton W. Wright,
Hollins Magisterial District, will expire on June 30, 2007. Supervisor Flora requested
that the Clerk contact Mr. Wright to determine if he is willing to serve an additional term.
2. Cable Television Committee: Roanoke County
The three-year term of David Jones will expire on June 30, 2007.
Supervisor Altizer requested that the Clerk contact Mr. Jones to determine if he is willing
to serve an additional term.
3. Cable Television Committee: Roanoke Vallev Reaional
The three-year term of David Jones, Roanoke County at-large member,
will expire on June 30, 2007. Supervisor Altizer requested that the Clerk contact Mr.
Jones to determine if he is willing to serve an additional term.
May 8, 2007
427
4. Clean Valley Council
The two-year terms of Dennis "Chip" Harris and Stephen McTigue will
expire on June 30, 2007. Supervisor Wray requested that the Clerk contact Mr.
McTigue to determine if he is willing to serve an additional term.
5. Community Policy and ManaQement Team (CPMT)
The three-year term of Rita J. Gliniecki will expire on June 30, 2007.
6. Parks and Recreation Advisory Commission (Appointed ~
District)
The following three-year terms will expire on June 30, 2007: Jack W.
Griffith, Cave Spring Magisterial District; Randy Smith, Hollins Ma~isterial District; and
Tim Guilliams, Vinton Magisterial District. Supervisors Altizer and Wray advised that
they anticipate having a nominee for these appointments at the next meeting.
7. Roanoke Valley-AlleQhany ReQional Commission
Chairman McNamara advised that the three-year terms of Michael A.
Wray and Kevin Hutchins, elected representatives, will expire on June 30, 2007. He
also stated that the three-year term of Dean Martin, citizen representative, will expire on
June 30, 2007. SupervisorWray advised that he has spoken with Mr. Martin who has
indicated that he is willing to serve an additional three-year term. It was noted that Mr.
Hutchins was present at the meeting and advised that he is willing to serve an additional
term.
428
May 8, 2007
There was a consensus of the Board to add confirmation of the
appointments of Mr. Wray, Mr. Hutchins, and Mr. Martin to the consent agenda for
confirmation. These three-year terms will expire on June 30, 2010.
8. Roanoke Valley Greenway Commission
Chairman McNamara advised that the three-year term of Richard Kelly
expired on April 8, 2007. Mr. Kelly has advised that he does not wish to serve an
additional term.
9. Virainia Western Community ColleQe Board
The four-year terms of David P. Mitchell, Jr. and Dr. Lorraine Lange will
expire on June 30, 2007. Supervisor McNamara inquired if Mr. Mitchell and Dr. Lange
are eligible for reappointment. The Clerk advised that both are eligible for
reappointment. There was a consensus of the Board to contact Mr. Mitchell and Dr.
Lange to determine if they are willing to serve additional four-year terms.
10. Western VirQinia Water Authority
John Williamson, at-large member, resigned from the Board effective
November 16, 2006. This four-year term will expire on June 30, 2008. At-large
members are selected by the majority vote of the other six members of the Board and
confirmed by Roanoke City Council and the Roanoke County Board of Supervisors.
The three-year term of Elmer C. Hodge will expire on June 30, 2007.
May 8, 2007
429
INRE:
CONSENT AGENDA
R-050807 -9; R-050807 -9.a
Supervisor McNamara moved to adopt the consent resolution. The
motion carried by the following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
RESOLUTION 050807-9 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for May 8,
2007, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 3, inclusive, as follows:
1. Approval of minutes - April 10 and April 24, 2007
2. Resolution of appreciation to Rose M. Carter, Community Development
Department, upon her retirement following seventeen years of service
3. Request from the schools to accept and appropriate dual enrollment funds in
the amount of $46,709.35
2. That the Clerk to the Board is hereby authorized and directed where required
by law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
430
May 8, 2007
RESOLUTION 050807-9.a EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY TO ROSE M.
CARTER, COMMUNITY DEVELOPMENT DEPARTMENT, UPON HER
RETIREMENT AFTER SEVENTEEN YEARS OF SERVICE
WHEREAS, Rose M. Carter was first employed by Roanoke County on July 5,
1989, in the Community Development Department as a permit clerk; and
WHEREAS, Ms. Carter retired from Roanoke County on May 1, 2007, as a
Customer Service Representative II, after seventeen years and ten months of service;
and
WHEREAS, Ms. Carter provided valuable assistance to homebuilders,
developers, home owners, and realtors with the processing and issuance of building
permits and business licenses, and scheduling of inspections for various developments
in the County; and
WHEREAS, Ms. Carter, through her employment with Roanoke County, has
been instrumental in improving the quality of life for its citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to ROSE M. CARTER for more than seventeen years of capable,
loyal, and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
INRE:
REPORTS
Supervisor Altizer inquired if the cable franchise fee, as outlined in the
telecommunications report, is received quarterly. Rebecca Owens, Director of Finance,
responded in the affirmative. Supervisor Altizer inquired if the County has received the
first quarter of the cable franchise fee for 2007. Ms. Owens advised that it has not yet
been received and staff had anticipated that it would be reflected in April; however, she
noted that these funds were not received until the beginning of May in 2006. She stated
that staff anticipates that the first quarter payment will be received in the near future.
May 8, 2007
431
Supervisor Altizer inquired about the projected amount of the payment. Ms. Owens
advised that it was approximately $230,000 last year; therefore, it is expected to be in
this range or slightly greater this year.
Supervisor Altizer stated that if the anticipated $230,000 had been
received by the end of April, this would have put the County at a collection rate of
$570,000 for 2007 as compared to the $286,126 received in 2006 for the same time
period. Ms. Owens advised that you would also need to reflect the cable franchise fees
received in 2006. Supervisor Altizer questioned if the communication sales and use
tax is being reported to the County on a monthly basis from the state. Ms. Owens
advised that it is being reported on a monthly basis and it replaces the consumer utility
tax land line, the consumer utility tax wireless, and the E-911 service tax. She stated
that the communications sales and use tax comprises these three taxes. She further
advised that at this time, it appears that the County is slightly ahead with respect to the
telecommunications tax revenues. She noted that other localities have been
experiencing a slight decrease. This is attributed to the fact that when the County
originally filed this information with the state, the percentage that the County was
approved for was based on actual collections. As other localities experience growth,
they will receive fewer dollars because their percentage will remain the same. She
indicated that this will benefit the County.
Supervisor Altizer stated that he wanted to ensure that Richmond is
reporting these numbers correctly. Ms. Owens advised that staff devoted additional
432
May 8, 2007
time to review these numbers, and she noted that there is uncertainty in the first few
months of the telecommunications tax due to the fact that it is new. She stated that staff
is closely monitoring the revenues, and that during the past several months they have
conducted comparisons and developed benchmarks for tracking this data.
Supervisor Altizer moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Continaency
4. Telecommunications Tax Comparison Report
5. Statement of the Treasurer's accountability per investment and
portfolio policy as of April 30. 2007
REPORTS AND INQUIRIES OF BOARD MEMBERS
IN RE:
Supervisor Church: (1) He advised that there will be a bridge dedication
ceremony at 12:00 noon on Thursday, May 10 at Green Hill Park. He noted that the
event will be hosted by Novozymes Biologicals. (2) He advised Arnold Covey, Director
of Community Development that he needs to speak with him regarding issues of
concern to citizens in his district.
May 8, 2007
433
Supervisor Altizer: (1) He advised that the Board participated in a joint
work session today with Vinton Town Council. He stated that the Town of Vinton
provided the Board with an update on the Vinton Business Park and following the
briefing, they toured the Vinton War Memorial and Fire and Rescue building. He stated
that these are projects that both the Town of Vinton and Roanoke County can be proud
of, and that these are great examples of taxpayer dollars at work. He expressed
appreciation to the Board members for their attendance at the meeting. (2) He advised
Mr. Covey that he has spoken with Philip Thompson, Deputy Director of Planning, and
requested that he follow-up with VDOT regarding a sign at Randall Road and Pitzer
Road which was the site of a fatal traffic accident last year. He indicated that VDOT is
also evaluating the speed limit on Pitzer Road for possible adjustments. He requested
that Mr. Covey obtain an update from VDOT and possibly schedule a meeting to
discuss these concerns.
Supervisor Flora: He requested that Mr. Hodge express appreciation to
the Police Department for conducting radar checks in the school zones. He noted the
need to obey the speed limit in school zones.
Supervisor Wray: He reported the following statistics from the pilot
recycling project at Cave Spring Middle School for the period from February 9 to April
25, 2007: 12,120 pounds of newsprint; 1,640 pounds of plastic; and 400 pounds of
aluminum. He stated that this is a wonderful beginning and we hope to see it continue
to grow, and he noted that this amount of waste did not reach the landfill and will
434
May 8, 2007
instead be recycled. Anne Marie Green, Director of General Services, stated that staff
is very pleased with these results and it is nice to see that the program is being well
received by the citizens. She expressed the desire to place other recycling drop-off
locations throughout the County.
Supervisor McNamara: (1) He stated that many softball and baseball
teams are kicking off a new season, and he congratulated the Parks, Recreation and
Tourism Department for the condition of the playing fields.
IN RE:
CLOSED MEETING
At 4:17 p.m., Supervisor McNamara moved to go into closed meeting
following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A (30)
discussion regarding the award of an economic development performance agreement to
Virginia Air Distributors, where discussion of the terms or scope of such agreement in
open session would adversely affect the bargaining position or negotiating strategy of
the County; and Section 2.2-3711 A (1) discussion or consideration of the performance
of specific public officers, namely performance evaluations of the County Administrator
and County Attorney. The motion carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
May 8, 2007
435
INRE:
WORK SESSIONS
1.: Work session to discuss multi-aenerational recreation center
proposal development. (Dan O'Donnell. Assistant County
Administrator)
The work session was held from 4:32 p.m. until 5:30 p.m.
Mr. O'Donnell advised that Doug Westmoreland, Moseley Architects, was
present at the meeting and that his firm is partnering with English Construction on Part II
of the multi-generational recreation center. He reported that they have visited other
similar facilities in St. Louis and have also held a two-day workshop with staff and
English Construction and Cox engineers to develop a program based on information
contained in the Parks, Recreation and Tourism (PR& T) Master Plan. He stated that
several options will be presented to the Board regarding competitive swimming,
additional gyms, an outdoor aquatics facility, and an ice rink. He stated that at the
conclusion of the work session, staff would like direction from the Board regarding
formal proposal development.
Mr. Westmoreland reported that he will be filling two roles: one as a
development representative for English Construction and Moseley Architects, and also
that of Vice-President of Mosely where he will be in charge of design development for
the project. He advised that we are in the early stages of development and will need to
evaluate the options to be contained in the design, as well as where the facility will sit
on the site. He stated that when staff toured the facilities in St. Louis, they were
436
May 8, 2007
evaluated in terms of what staff liked and disliked about each facility. He stated that
they feel that the best ideas have been captured to serve the needs of Roanoke County.
He reported that the following facilities were visited: River Chase Recreation Center in
Fenton, Missouri; The Lodge in Des Peres, Missouri; and Paul F. Renaud Spirit Center
in O'Fallon, Missouri.
Mr. Westmoreland advised that during the two-day design workshop held
in April 2007, staff established the project vision, fine-tuned the program, conducted a
site analysis, built concept diagrams, and walked the site. With respect to the base
building program, he advised that it is approaching 80,000 square feet and will include
the following features: indoor and outdoor aquatics, 2 full-court gymnasiums, fitness
room, indoor track, 2 aerobics rooms, and multi-purpose community rooms. He
provided an overview of the site concept, as well as conceptual plans for the interior
design of the facility.
Mr. Hodge requested that the Board provide input regarding which
components are to be included in the design of the project. Mr. Westmoreland noted
that there are nuances to be considered and the Board must determine whether to plan
for certain components for the future, even if funding is not available to construct them
initially. He stated that this decision will affect how the building is sited on the property.
Mr. Westmoreland outlined the following options:
Base Gvm Option: consists of 15,120 square feet. Mr. Haislip advised
that this amount of gymnasium space is acceptable for AAU tournaments, and there
May 8, 2007
437
was general discussion regarding the seating required to accommodate tournament
play. Gym Option 1: consists of the base gym plus an 8,800 square foot multiple
activity court (MAC) that could be used for volleyball, indoor soccer, hockey, etc. This
option would provide for three full-court gyms. The cost for the option is an additional
$2.5 million. Gym Option 2: consists of 12,600 square feet plus 15,120 square feet,
with the end court being a MAC. The cost for this option is an additional $3.5 million.
With respect to a competition swimming pool, Mr. Westmoreland outlined
the following options: Option 1: 50 meter x 25 yards at a cost of $7.6 million. Option 2:
25 meter x 8 lanes at a cost of $6 million. In response to an inquiry from Supervisor
McNamara, Mr. Westmoreland advised that the $7.6 million covers the cost of the
building as well as construction of the pool. Mr. O'Donnell advised that all of the
facilities that were visited did not contain competition pools. Staff was advised that
pools were not included in the design because the cost to operate them is prohibitive
and would require subsidy by the locality.
Mr. Hodge noted concerns regarding the ability to fit a competitive
swimming pool on the site, as well as the feasibility of operating the facility. He stated
that the County is at the point where we need to commit to the amount of land required
for the facility and to make design decisions about the scope of the project. Supervisor
Flora advised that he does not see a competition pool fitting into the County's
programming, and advised that the only benefit he would see would be for the school
system. Supervisor Wray advised that interest has been expressed by citizens for
438
May 8, 2007
competitive swimming options for the recreation center. Mr. Haislip advised that
currently this facility is not anticipated to be used for recreation leagues. Mr. Hodge
stated that he would encourage proceeding with the installation of air conditioning for
the high school gymnasiums which would allow for year-round use and allow the County
to keep the standard of quality for this facility consistent with what was viewed at River
Chase.
Supervisor Flora stated that he does not feel that the County should
pursue construction of a competition pool. He stated that he was comfortable with
either decision with respect to the gym options, although he questioned whether the
third court is needed. He advised that this would not be a priority on his list.
Supervisor Church advised that he is not in favor of a competition
swimming pool, and indicated that he would be willing to consider the MAC as an add-
on option for the gym.
Supervisor Altizer voiced support for the MAC as an add-on option. He
stated that the operating costs alone for competitive swimming will be astronomical and
he does not think the County could make this work unless it was approached on a
regional basis with a second site for swimming.
Supervisor Flora noted that the competition pool would be of the greatest
benefit to the schools, and he requested that the Chairman write a letter to the School
Board Chair to determine if the schools have an interest in funding the competition
swimming pool prior to making a decision on whether or not to include this in the project
May 8, 2007
439
design. Supervisor McNamara advised that he would write the letter as requested;
however, he recommended that the County meet with Roanoke City to discuss a
partnership with respect to the competition swimming option. He stated that he is
convinced there is a need in the valley, and that it could be constructed for less than
$7.6 million.
Supervisor Altizer stated that the County needs to solidify the multi-gen
project at this time, and Supervisor Church indicated that he feels this should be a
Roanoke County project. Supervisor Wray stated that he has no problem with
approaching competitive swimming on a regional basis, and he concurred with the
decision to consult with the School Board prior to making a final decision on whether to
proceed with this option.
With respect to the ice rink option, Mr. O'Donnell advised that a 250 x 85
rink, 26,000 square foot stand-alone building, would cost $7.4 million.
2. Joint work session with the Roanoke County Planninq
Commission and representatives of the Virqinia Department of
Transportation to discuss transportation leqislation recently
enacted .Qy the Virqinia General Assembly. (Arnold Covey.
Director of Community Development; Paul Mahoney. County
Attorney)
The work session was held from 5:38 p.m. until 6:07 p.m.
440
May 8, 2007
The following staff members were in attendance at the meeting: Arnold
Covey, Director of Community Development; Tarek Moneir, Deputy Director of
Development Services; Phillip Thompson, Deputy Director of Planning; Teresa Becher,
Transportation Engineering Manager; and David Holladay, Senior Planner. Also
attending was Jeff Echols, Virginia Department of Transportation (VDOT).
Mr. Mahoney outlined four components of the General Assembly
legislation (House Bill 3202) that was recently adopted:
(1) State-wide fundinQ and debt creation: He stated that critics focus on
saying that you have 10 years of funding; however, bond instruments are being issued
that will take 25 years to pay. If this occurs, there is a problem.
(2) Land use provisions (impact fees): He advised that the Planning
Commission has been asked to review the land use provisions with respect to
implementation of urban development areas (UDAs) under the Comprehensive Plan.
He stated that the County will either have to amend our Comprehensive Plan by July 1,
2011, to include UDAs, or certify that the Comprehensive Plan already meets these
provisions. The UDA is supposed to examine growth projections for at least the next 10
years but no more than 20 years. The UDA must be reviewed every 5 years and should
incorporate the principles of new urbanism in traditional neighborhood development.
New urbanism includes, but is not limited to, features such as pedestrian friendly road
design, interconnection of new local streets to the existing local streets, connectivity of
the road and pedestrian networks, preservation of natural areas, satisfaction of
May 8, 2007
441
requirements for stormwater management, mixed use neighborhoods, reduction of front
and side yard setbacks, and reduction of subdivision street widths and turning radii. Mr.
Mahoney advised that the next round of revisions to transportation legislation will not
occur for approximately four years.
Supervisor Altizer stated that, if he understood correctly, UDAs promote
urban sprawl. However, Mr. Mahoney advised that through the planning process, the
Board can identify areas where they anticipate growth will occur. Supervisor Altizer
stated that he anticipates there will be agricultural areas where the County needs to
define UDAs. Supervisor Flora stated that this has to be included in the Comprehensive
Plan; however, the County does not have to identify potential growth areas as a UDA.
Mr. Mahoney noted that a UDA must allow a density of four houses per acre.
Supervisor Flora noted that the rural village concept could accommodate a UDA.
(3) Special authority qranted to Northern Virginia and Hampton Roads:
Mr. Mahoney advised that road impact fees are specifically authorized for service areas.
The standards indicate that the fees are for roads that benefit the service area. If the
locality uses the general impact fee, it is only attributable to urban transportation service
districts (UTSDs) and the locality would have to take over the roads. Mr. Mahoney
noted that Philip Thompson participated in the implementation of this type of process at
Stafford County, and there is significant planning work involved in developing the fee
assessment and impact fee schedule.
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May 8, 2007
Mr. Mahoney advised that the General Assembly granted Northern
Virginia and Hampton Roads the authority to raise fees and taxes and the funds are to
be used in their area. To do so requires the creation of a regional authority. He stated
that if these packages are successful, the General Assembly is likely to encourage
localities to pursue this approach for funding road improvements in the future.
(4) Administrative and efficiency reforms: He advised that there were
general administrative and efficiency reforms that are to be undertaken by VDOT.
Ms. Becher advised that in the last session of the General Assembly,
legislation was adopted regarding access management standards that will go in effect in
July 2008. She stated that a committee will be formed that will include representatives
of VDOT and local government for the purpose of developing access management
standards. She stated that they will look at the functional classification of roadways and
determine the type of access. The committee will also address issues such as spacing
of driveways which could serve to limit access. The goal of these changes is to reduce
traffic congestion and the need for new highways and widening; however, these
changes could have an impact on commercial development. She advised that a draft
proposal should be available by December 2007. In response to an inquiry from
Supervisor Wray, Mr. Echols advised that this will encourage multiple uses for
commercial access.
With respect to traffic impact analysis (TIA), Ms. Becher reported that the
County submits any new Comprehensive Plan or amendment, proposed rezoning,
May 8, 2007
443
subdivision plat or site plan to VDOT for review and comment regarding the effects on
the transportation system. Currently, this process takes approximately 30-120 days for
VDOT to review and make written comments at a rate of $1,000 per review. She
advised that the new TIA guidelines will be phased in beginning July 1, 2007, and will
require additional TIAs to be submitted. Based on prior year submittals, staff anticipates
receiving 20 additional TIAs for rezonings, 71 additional TIAs for residential
developments, and 57 additional TIAs for commercial developments, for a grand total of
148 additional TIA's. She stated that the information contained in these reports will
provide County staff with information about the additional trips per day and how they will
impact the roadways. Mr. Covey advised that the additional requirements will slow
down the process for approving developments. With respect to residential
development, Ms. Becher advised that the TIA will be required for small subdivisions
which previously would not have been required to follow this process.
Ms. Hooker requested information on the minimum requirement that will
necessitate a TIA. Ms. Becher reported that any residential development that has more
than 200 trips per day and more than doubles the amount of the existing daily traffic on
a state-maintained roadway will be required to submit a TIA.
With respect to revenue sharing, Mr. Covey advised that the County has
received notice from VDOT that the 2007 and 2008 programs have been rolled
together. At this time, the County can elect to keep the previously adopted 2007
program or add additional funds for 2008. VDOT will only match $1 million in funding;
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May 8, 2007
however, the County can take the $500,000 from last year and use it to fund site
improvements to the South County Library road improvements. There was a consensus
of the Board to leave the plan as adopted and use the $500,000 for road improvements
at the new South County Library.
IN RE:
CLOSED MEETING
The closed meeting was held from 6:20 p.m. until 6:40 p.m.
INRE:
CERTIFICATION RESOLUTION
R-050807 -10
At 6:40 p.m., Supervisor McNamara moved to return to open session and
adopt the certification resolution. The motion carried by the following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
RESOLUTION 050807-10 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
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May 8, 2007
This paae intentionally left blank.
May 8, 2007
445
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
IN RE:
ADJOURNMENT
Chairman McNamara adjourned the meeting at 6:40 p.m.
Submitted by:
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Diane S. Childers, CMC
Clerk to the Board
Approved by:
seph P. McNamara
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