1/8/2008 - Regular
January 8, 2008
1
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
January 8,2008
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the organizational meeting held on
the second Tuesday, and the first regularly scheduled meeting of the month of January,
2008.
INRE:
CALL TO ORDER
Chairman McNamara called the meeting to order at 2:00 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice-Chairman Richard C.
Flora, Supervisors Michael W. Altizer, Joseph B. "Butch"
Church, Charlotte A. Moore
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; John M. Chambliss, Assistant County
Administrator; Dan O'Donnell, Assistant County
Administrator; Wanda G. Riley, Clerk to the Board; Teresa
Hamilton Hall, Public Information Officer
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January 8, 2008
ORGANIZATION OF COUNTY BOARD
.:L Election of Officers
a. Chairman
Supervisor Altizer nominated Supervisor Flora to serve as Chairman.
There were no other nominations for Chairman. Supervisor Flora was elected by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, Flora, McNamara
NAYS: None
IN RE:
b. Vice-Chairman
Supervisor Church nominated Supervisor Altizer to serve as Vice-
Chairman. There were no other nominations for Vice-Chairman. Supervisor Altizer was
elected by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
2. Lenath of Term for Chairman and Vice-Chairman
Supervisor McNamara moved that the terms of office shall run from
January 8, 2008, through the 2009 organizational meeting. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
January 8, 2008
3
3. Resolution establishina ! meetina schedule for the Board of
Supervisors of Roanoke County for calendar year 2008
R-010808-1
Mr. Mahoney presented the resolution establishing the Board meeting
schedule for 2008. General discussion followed regarding the dates of the November
2008 meeting; however, no changes were made to the proposed resolution.
Supervisor Altizer moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
RESOLUTION 01 0808-1 ESTABLISHING A MEETING SCHEDULE FOR
THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR
CALENDAR YEAR 2008
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That for calendar year 2008, the regular meetings of the Board of
Supervisors of Roanoke County, Virginia, are set forth below with public hearings
scheduled for 7:00 p.m. unless otherwise advertised.
Tuesday, January 8, 2008 at 3 pm
Tuesday, January 22,2008 at 3 pm and 7 pm
Tuesday, February 12, 2008 at 3 pm
Tuesday, February 26,2008 at 3 pm and 7 pm
Tuesday, March 11, 2008 at 3 pm
Tuesday, March 25, 2008 at 3 pm and 7 pm
Tuesday, April 8, 2008 at 3 pm
Tuesday, April 22, 2008 at 3 pm and 7 pm
Tuesday, May 13, 2008 at 3 pm
Tuesday, May 27,2008 at 3 pm and 7 pm
Tuesday, June 10, 2008 at 3 pm
Tuesday, June 24, 2008 at 3 pm and 7 pm
Tuesday, July 8, 2008 at 3 pm
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January 8, 2008
Tuesday, July 22,2008 at 3 pm and 7 pm
Tuesday, August 12, 2008 at 3 pm
Tuesday, August 26, 2008 at 3 pm and 7 pm
Tuesday, September 9, 2008 at 3 pm
Tuesday, September 23,2008 at 3 pm and 7 pm
Tuesday, October 14, 2008 at 3 pm
Tuesday, October 28, 2008 at 3 pm and 7 pm
Tuesday, November 11, 2008 at 3 pm and 7 pm
Tuesday, December 2, 2008 at 3 pm
Tuesday, December 16, 2008 at 3 pm and 7 pm
2. That the organizational meeting for 2009 shall be held on Tuesday,
January 13, 2009, at 2:00 p.m.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
INRE:
RECESS
Chairman Flora declared the meeting in recess at 2:08 p.m.
IN RE:
CALL TO ORDER
Chairman Flora called the meeting to order at 3:00 p.m. with all members
present.
Chairman Flora welcomed newly-elected Supervisor Moore to the Board,
and welcomed back Supervisor Church following his re-election.
IN RE:
OPENING CEREMONIES
The invocation was given by Pastor Jack Woods, Oak Grove Assembly of
God. The Pledge of Allegiance was recited by all present.
January 8, 2008
5
INRE:
REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Supervisor Altizer requested a closed session item pursuant to the Code
of Virginia Section 2.2-3711 (A) (7) consultation with legal counsel and briefings by staff
pertaining to actual or probable litigation or other specific legal matter, namely
enforcement of proffered conditions with Front Street Construction. It was the
consensus of the Board to add this item as a closed session.
INRE:
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1: Resolution of appreciation to Joseph P. McNamara for his service
as Chairman of the Roanoke County Board of Supervisors in 2007
R-010808-2
Chairman Flora presented the resolution and a gift to Supervisor
McNamara.
Chairman Flora moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, Flora
NAYS: None
ABSTAIN: Supervisor McNamara
RESOLUTION 010808-2 OF APPRECIATION TO JOSEPH P.
McNAMARA FOR HIS SERVICE AS CHAIRMAN OF THE BOARD OF
SUPERVISORS IN 2007
WHEREAS, Joseph P. McNamara served as Chairman of the Roanoke County
Board of Supervisors during 2007; and
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January 8, 2008
WHEREAS, during Mr. McNamara's term as Chairman, the following noteworthy
achievements took place:
> The ground breaking and construction of the Western Virginia Regional Jail
scheduled to open in 2009 and the dedication of the new Public Safety Center;
> New commercial and industrial investments of $53 million, another $84 million in
residential investments, and the creation of approximately 2,000 new jobs;
> Approval of a bond sale scheduled in early 2008 to complete the financing for a
series of major capital improvement projects designed to promote public safety
and improve the quality of life for County citizens including the South County
library, new fleet maintenance facility, multigenerational recreation center, North
County fire station, and the 800 MHz radio upgrade;
> Donations of over 100 acres of land on Read Mountain and adjacent to Happy
Hollow Park to expand the County park system as well as continued
improvements in County park facilities and the expansion of the greenway
system within the County;
> Expansion and improvement of the County's water management through an
agreement with Franklin County and the Western Virginia Water Authority to
extend a water line along Route 220 into Franklin County and approval of Phase
\I of the West Roanoke River Flood Mitigation project;
> Amendment of the Roanoke County Comprehensive Plan to include a new
chapter on stormwater management and the updated greenway conceptual plan;
> School capital projects including the renovation of Northside High School, an
upgrade of the technology infrastructure and telephone system, installation of
security systems in all County schools, the installation of Astroturf at Bogle
Stadium, and the purchase of land for a future school;
> Various prestigious awards for the Departments of Parks, Recreation, and
Tourism; Economic Development; the Purchasing Division of Finance; and
Management and Budget;
> The successful completion of Operation Titan Security, a multi-jurisdictional, full-
scale exercise simulating a response to a school shooting/hostage situation
conducted at Hidden Valley High School that enabled key agencies to evaluate
the decision-making process for a coordinated response operation; and
WHEREAS, Chairman McNamara worked diligently throughout the year to
represent the citizens of Roanoke County by emphasizing sound financial strategies
and practices and promoting regional projects and initiatives to benefit all the residents
of the Roanoke Valley.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its deepest appreciation to JOSEPH P.
McNAMARA for his service as Chairman during 2007 and for his belief in democracy
and championing of citizen participation in local government.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
January 8, 2008
7
AYES:
NAYS:
ABSTAIN:
Supervisors Moore, Church, Altizer, Flora
None
Supervisor McNamara
2. Proclamation declarina January 21 throuah January 27. 2008. as
Amateur Radio Appreciation Week and conaratulatina the
Roanoke Vallev Amateur Radio Club upon its 75th anniversary
Mr. Ron Ramsey, President of the Roanoke Valley Amateur Radio Club,
and other club members were present to accept the proclamation.
INRE:
BRIEFINGS
1.: Briefina on Roanoke Vallev-Alleahanv Reaional Commission
Comprehensive Work Proaram for Fiscal Year 2009. (Elmer
Hodae. County Administrator: Shane Sawyer. Roanoke Vallev-
Alleahanv Reaional Commission)
Mr. Hodge introduced Shane Sawyer of the Roanoke Valley-Alleghany
Regional Commission.
Mr. Sawyer explained that each year the Regional Commission develops
a work program that guides the projects and activities the Regional Commission works
on throughout the year. He stated that the work program begins on July 1 of each year
and a few months prior to that time, the Regional Commission requests input from the
local governments on projects they would like to see considered for inclusion on the
work program. He requested that the Board and staff forward ideas for projects to be
included in the work program to the County Administrator.
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January 8, 2008
2. Briefina to discuss 2008 real estate valuation aeneral
reassessment. (Billv Driver. Director of Real Estate Valuation)
Mr. Driver stated that real estate reassessment notices are scheduled to
be mailed on January 11, 2008. He stated that as presented in the accompanying
Power Point presentation, it is clear that Roanoke County is not experiencing a decline
in this or any other market segment. He stated that total new construction in the County
for 2007 was over $147 million. He noted that the County had $33,685,600 in new
commercial and industrial construction in 2007, which represents about 23 percent of
the total new construction which goes well with the tax base.
Mr. Driver explained that from 2004 to 2007, construction of new single
family homes remained between $100 million and $102 million. He advised that the
number of single family properties sold in 2006 was 1,666; and the number of sales in
2007 was 1,386. He explained that even though the number of sales decreased from
2006 to 2007, the median sale price of a single family home increased from $197,250 in
2006 to $212,000 in 2007. He stated that in the Roanoke Valley and Roanoke County,
unemployment and interest rates are low and it is a buyers' market. He advised that
these will be monitored throughout the year as his department prepares for the next
general reassessment.
Mr. Driver stated that in the 2008 general reassessment, new construction
was just over $147 million, and the market value was over $425 million. He stated that
January 8, 2008
9
the percentage of the increase was attributed to new construction at 2.09 percent of the
total value, and market value at 6.03 percent for new homes and existing properties.
Mr. Driver explained the program for the Tax Relief for the Elderly and
stated that the explanation of the tax relief program will be on the 2008 reassessment
notices.
Mr. Driver advised that citizens can call his office to schedule a time to
meet with the appraisers to discuss their reassessment.
Supervisor Church asked Mr. Driver if the net financial worth which shall
not exceed $175,000 for persons applying for tax relief excludes their house and one
acre of land. Mr. Driver answered that it does.
Supervisor Altizer stated that Roanoke County has been proactive and
generous in establishing its limits for tax relief for the elderly. He explained that the
state mandates the way the County does their reassessments. Supervisor Altizer
stated that it would be nice to get to the ratio of 75 percent residential and 25 percent
commercial and hopefully the County is heading in the right direction.
Supervisor McNamara requested that a summary of the information that
has been presented be forwarded to the Board members as has been done in past
years.
Responding to a question from Supervisor Church, Mr. Driver stated that
the Board of Supervisors does not direct the assessment ratio of Roanoke County. He
stated that it is based on market value of sales in close proximity.
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January 8, 2008
Supervisor Flora pointed out that the increase in commercial and industrial
over the past four years is up 300 percent and residential is up about 10 percent which
brings the County closer to the ratio mentioned by Mr. Altizer. He stated that the
economy is very good in Roanoke County.
INRE:
PUBLIC HEARING
.1: Public hearina to receive citizen comments reaardina ! proposed
amendment to the fiscal year 2007-2008 budaet in accordance
with Section 15.2-2507. Code of Virainia. (Brent Robertson.
Director of Manaaement and Budaet)
Mr. Robertson stated that this is a public hearing to secure citizen's
comments concerning amending the fiscal year 2007-2008 budget by adjusting the
aggregate amount to be appropriated during the fiscal year. He explained Section 15.2-
2507 of the Code of Virginia, as amended, provides that whenever such amendment
exceeds 1 percent of the total expenditures shown in the adopted budget or $500,000,
whichever is lesser, the County must publish notice of a meeting and public hearing.
He advised that the notice was published on January 1, 2008.
Mr. Robertson stated that the items relevant to the public hearing are: (1)
request to appropriate $780,000 for the construction of a new burn building from a grant
and other sources; (2) request to appropriate $75,674 to the Clerk of the Circuit Court
from the state for fiscal year 2007-2008; and (3) request to appropriate $84,631.96 from
the schools for various grants.
January 8, 2008
11
Mr. Robertson stated that there is no fiscal impact as a result of the public
hearing and that the requests for appropriations will occur later on this agenda.
There were no citizens to speak on this matter, and there was no
discussion.
INRE:
NEW BUSINESS
.1:. Reauest to accept and appropriate ! arant in the amount of
$430.000 from the Virainia Department of Fire Proarams and
$350.000 from other sources for the construction of ! new burn
buildina. (Richard E. Burch. Chief. Fire and Rescue)
A-010808-3
Chief Burch introduced City of Salem Fire and Rescue Chief Pat Counts
and John Prillaman who oversees training for the City of Salem at the Regional Training
Center. He advised that Roanoke City Chief Hoback had been invited to attend the
Board meeting, but apparently was unable to attend.
Chief Burch stated that in 1998 the County entered into an agreement with
Roanoke City, City of Salem, and the Town of Vinton for the creation of the Roanoke
Valley Regional Fire/EMS Training Center. He explained that this was a significant
event in the history of the fire and rescue service in the Roanoke Valley. He stated that
it brought all four localities of Roanoke County, Roanoke City, City of Salem, and Town
of Vinton together for training and they just recently graduated the tenth recruit class.
He advised that the current burn building, which is used for live fire training, is 20 years
old and no longer a safe building in which to train. He stated that the Regional Training
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January 8, 2008
Committee submitted a grant application to the Virginia Department of Fire Programs
and received a grant in the amount of $430,000 for a new burn building. He explained
that in addition to the four participating localities, the counties of Botetourt, Craig, and
Floyd also train in the burn building; therefore, the new building needs to be enhanced
and enlarged. In order to accomplish enlarging the burn building, he stated that the
localities are requesting an additional $350,000 which will be divided among the four
localities using the same funding formula that was established in the Roanoke Valley
Regional Fire/EMS Training agreement. He stated that Roanoke County was able to
obtain an internal loan through the Finance Department for the original construction of
the Regional Training Center in the amount of approximately $800,000. He report that
the loan has been paid back with State grant money, and there are no local dollars
involved. He explained that staff is recommending that this loan be extended by
$154,000 to fund the County's portion of the additional funds needed for the new burn
building.
Supervisor Church stated that the Regional Training Center is an excellent
facility and pulls the jurisdictions together. He asked Chief Burch to explain the concept
of the burn building.
Chief Burch explained that the current burn building is a cinderblock and
mortar building with temperature linings on the inside to protect the concrete. He stated
that pallets and bales of hay are set on fire in the burn room, which creates some
smoke, and smoke machines are also used to create smoke. He explained that this is
January 8, 2008
13
where the recruits get their live fire training. He explained that in the new burn building,
the fire will be ignited by propane or natural gas and controlled by computer. He
advised that if there is a safety problem, an emergency button can be pushed and within
30 seconds the building will be cleared of heat and smoke.
In answer to a question from Supervisor Flora, Chief Burch confirmed that
Roanoke County is acting as fiscal agent for this project.
Supervisor Church moved to approve the staff recommendation (accept
and appropriate funds for the construction of a new burn building from the following
sources: (a) $430,000 from the Virginia Department of Fire Programs; (b) $154,000
from the County's insurance reserve fund, to be added to the existing loan balance of
$231,559, and to be repaid at a rate of $60,000 per year from the funds received from
the State Fire Programs Fund - the debt will be repaid over the next six years; and (c)
$196,000 from the participating localities of the City of Roanoke, City of Salem, and
Town of Vinton). The motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
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January 8, 2008
IN RE:
FIRST READING OF ORDINANCES
1. First readim::t of an ordinance authorizina the conveyance of three
parcels of real estate to the Commonwealth of Virainia in
connection with road widenina improvements to Route 11/460,
Catawba Maaisterial District (Paul Mahoney, County Attorney)
Mr. Mahoney stated that the intent of this project is to improve a 2.13 mile
section of Route 11/460 and create a four-lane, divided highway. He stated that this
has been on the County's Legislative Program for a number of years. He advised that
County staff has worked with the Virginia Department of Transportation (VDOT) , and
VDOT has identified three parcels that need to be acquired from the County for this
road widening project. He stated that one parcel is in front of the Glenvar Library, the
second parcel is in front of the Fort Lewis Fire Station, and the third parcel is near Fort
Lewis Elementary School. He stated that VDOT is offering to acquire the three parcels
for approximately $135,000. He advised that Mr. Driver, Director of Real Estate
Valuation, has worked with the VDOT engineer to make sure the taxpayers and citizens
of Roanoke County are compensated for the fair market value of this property.
Mr. Mahoney explained that there is one issue with respect to the
acquisition which involves the operational impact on the fire station. He advised that
Chief Burch was present to answer specific questions. He stated that there are no
issues with the library with respect to the acquisition; however, the Board may want to
allocate some of the proceeds from the library site to the library project. He explained
January 8, 2008
15
that this is the first reading of the ordinance and that the second reading is scheduled
for January 22, 2008.
Supervisor Church asked Chief Burch to explain the effects of the road-
widening project on the Fort Lewis Fire Station. Chief Burch explained that the
widening will make it impossible to use the front ramp of the station. He stated that
when the trucks pull out of the front of the station to turn left or right onto West Main
Street, the ladder truck will be out in the roadway. He stated that they will have to pull
the vehicles out of the back of the station. He stated they will now have to go into a side
street (Daugherty Road) and then into the main intersection of West Main Street. He
stated this has caused some concern. He also explained that when the right turn lane is
widened on Daugherty Road, it will come close to the bunk room of the fire station and
traffic will be going by the bunk room.
Chief Burch also expressed concern about school traffic that may be
coming down Daugherty Road. He stated that VDOT will help place the Opticom, which
changes the traffic light to green, from the front of the station to the back of the station
so they will have control of the traffic light when they come out of the back of the station.
Supervisor Flora explained that this is the acquisition of real estate for
right-of-way. He added that it is generally a long time between acquisition of right-of-
way and construction of the project, and that perhaps this time can be used to look at
solutions to these issues.
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January 8, 2008
Supervisor Church moved to approve the first reading and set the second
reading for January 22, 2008. The motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
2. First readina of an ordinance to authorize the emeraencv
relocation of the Northside votina precinct pollina place from
Northside Hiah School to the former Public Safety Center at 3568
Peters Creek Road. Catawba Maaisterial District (Judv Stokes.
General Reaistrar)
0-010808-4
Ms. Stokes explained that voters in the Northside voting precinct, Catawba
Magisterial District, usually vote in the auditorium lobby of Northside High School. She
advised that this part of the school is undergoing renovation, and construction will not
be completed in time for voters to cast ballots in the February 12, 2008, Presidential
primary.
Ms. Stokes stated that the Board authorized the emergency relocation of
the Northside voting precinct for the November 2007 election from Northside High
School to the former Public Safety Center at 3568 Peters Creek Road, also known as
the former Southview Elementary School. She stated that the Peters Creek facility is
located only a short distance from Northside High School and worked well for the
November election. She advised that all individuals registered to vote in the Northside
January 8, 2008
17
voting precinct will be notified in writing of the change of location immediately upon
Board approval of this measure. She further advised that an official notice will be
published in the Roanoke Times, information about the change will be available on the
county's website, and additional signage will be posted on Election Day. She stated
that staff recommends dispensing with the second reading and adopting the ordinance
as an emergency measure by a four-fifths (4/Sth) vote of the Board.
Supervisor Altizer asked Supervisor Flora about the date of completion of
the renovations to Northside High School. Supervisor Flora stated that completion is
about 18 months away. Supervisor Altizer then asked if it would be feasible to change
the location for the November gubernatorial elections at this time and notify the citizens
of the change of both of these at the same time and avoid doing another mass mailing.
Ms. Stokes stated that it was her understanding construction of Northside High is being
done in two parts - in the front and in the back of the school. She noted that if the front
of the school is completed by November, then the auditorium lobby can be used in
November. Mr. Mahoney stated that he and Ms. Stokes talked about this issue in
preparation of this item for the Board, and there was also concern about the renovation
of Southview. He stated that staff is optimistic that the front part of Northside will be
completed by the November election.
Supervisor Church moved to approve the first reading, waive the second
reading upon a four-fifth (4/Sth) vote of the Board and adopt the ordinance as an
emergency measure. The motion carried by the following recorded vote:
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January 8, 2008
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
ORDINANCE 010808-4 AUTHORIZING THE EMERGENCY
RELOCATION OF THE NORTHSIDE VOTING PRECINCT
WHEREAS, Section 24.2-310 D of the Code of Virginia, 1950, as amended,
provides that if a polling place becomes inaccessible due to an emergency, that the
electoral board shall provide an alternative polling place subject to the prior approval of
the State Board of Elections; and
WHEREAS, Section 24.2-307 of the Code of Virginia, 1950, as amended
mandates that the governing body of each county shall establish the polling place for
each precinct in that jurisdiction by ordinance; and
WHEREAS, the Northside High School building has recently become unavailable
for use as a polling place for the February 12, 2008 Presidential Primary due to
problems with the renovations to this building; and
WHEREAS, the former Public Safety Building (formerly the Southview
Elementary School) at 3568 Peters Creek Road is available to serve as the new polling
place for the Northside precinct; and
WHEREAS, an emergency exists due to the urgent need to notify voters in the
Northside precinct of the new location of their polling place which necessitates the
adopting of this Ordinance on an emergency basis in accordance with the Roanoke
County Charter; and
WHEREAS, the first reading of this ordinance was held on January 8, 2008; and
the second reading of this ordinance has been dispensed with, since an emergency
exists, upon a 4/5ths vote of the members of the Board.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That an emergency exists due to the continued unavailability of the
Northside High School as the polling place for the Northside precinct of the Catawba
Magisterial District of Roanoke County.
2. That the former Public Safety Building at 3568 Peters Creek Road is
hereby designated as the polling station for the Northside precinct, Catawba Magisterial
District for the February 12, 2008 Presidential Primary.
3. That the General Registrar for the County of Roanoke, Virginia, is hereby
authorized to take all measures necessary to comply with Virginia law and regulations
regarding a change in a polling precinct and for reasonable notification to the voters of
the Northside precinct of this change in their polling location.
4. That the County Administrator and the General Registrar are hereby
authorized and directed to take such others actions as may be necessary to accomplish
the intent of this Ordinance.
January 8, 2008
19
5. That this Ordinance shall take effect immediately. The first reading of this
ordinance was held on January 8, 2008; and the second reading of this ordinance has
been dispensed with since an emergency exists, upon a 4/5ths vote of the members of
the Board.
On motion of Supervisor Church to waive the second reading and adopt the
ordinance as an emergency measure upon a four-fifth (4/Sth) vote of the Board, and
carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
3. First readina of an ordinance authorizina and approvina
execution of ! renewal lease aareement with Cisco Systems. Inc.
for office space in the Salem Bank & Trust Buildina at 220 East
Main Street. Salem. Virainia. owned !rl the Board of Supervisors
of Roanoke County. Virainia (Anne Marie Green. Director of
General Services)
Ms. Green stated that this a request for renewal of the lease agreement
with Cisco Systems who currently occupies space on the second floor of the Salem
Bank & Trust Building in addition to space on the roof for an antenna and small satellite
dish. She explained that the current lease expires on February 29,2008. She advised
that they have requested that this be amended and extended for an additional three
years beginning March 1, 2008. She stated that Cisco Systems has agreed to a 3
percent increase in the rental, including the roof space. She reported that Cisco
Systems has also requested that they be granted the ability to terminate the lease at the
end of each lease year. Ms. Green advised that the new rental is $18,354 per year for
the office space and $2,472 per year for the roof space. She explained that the rental
20
January 8, 2008
proceeds will go into the Salem Bank & Trust account which helps to maintain the
building and payoff the bonds issued to purchase the building.
There was no discussion.
Supervisor Flora moved to approve first reading of the ordinance and set
the second reading for January 22, 2008. The motion carried by the following recorded
vote:
Supervisors Moore, Church, Altizer, McNamara, Flora
None
4. First readina of an ordinance approvina the second amendment
to the rooftop lease with Virainia PSC Alliance, L.C., D/B/A
NTELOS at 220 East Main Street. Salem, Virainia (Anne Marie
Green, Director of General Services)
Ms. Green stated that the County has an agreement with Virginia PSC
Alliance, better known as NTELOS, for a lease of space on the roof of Salem Bank &
Trust. She advised that the original lease agreement did not contain a provision for
reimbursement of utilities to the County. She explained that in a previous amendment
to the lease entered into in August 2003, NTELOS agreed to pay $110 per month for
utility services for its rooftop antenna. She stated that since 2003, utilities have been
going up dramatically, and the County has entered into a new agreement with NTELOS
in which they have agreed to pay for the actual costs of electricity they use for the roof.
She further advised that NTELOS has agreed to reimburse the County for the difference
AYES:
NAYS:
January 8, 2008
21
between the $110 per month and the actual cost for the period February 2007 through
the end of September 2007.
There was no discussion.
Supervisor Flora moved to approve first reading of the ordinance and set
the second reading for January 22, 2008. The motion carried by the following recorded
vote:
AYES:
NAYS:
Supervisors Moore, Church, Altizer, McNamara, Flora
None
5. First readinQ of an ordinance authorizinQ the exercise of the
option to aCQuire approximately 12 acres of real estate from
EnQlish Construction, Inc. for the proposed Multi-Generational
Recreation Center and to authorize the conveyance of
approximately 1 acre identified as Tax Map Parcel Number 37.07-
1-5.1 to EnQlish Construction, Inc. for road wideninQ purposes
(Paul Mahoney, County Attorney)
Mr. Mahoney advised that this ordinance would authorize the exercise of
the option agreement that the Board approved approximately four months ago. He
explained that the ordinance would accomplish two different real estate transactions:
(1) the acquisition of approximately 12 acres from English Construction for the
multigenerational center; and (2) conveyance of approximately one acre of County-
owned land to English Construction for widening Valleypointe Boulevard. He further
22
January 8, 2008
explained that the option agreement provided that the County would pay $150,000 per
acre for the 12 acres for a total of $1,800,000. He stated that the staff is estimating
another $5,000 for closing costs and associated fees. He advised that the funds are
available in the Multigenerational Center account in the County's capital fund. He
stated that the second reading of the ordinance is scheduled for January 22, 2008. He
advised that assuming the ordinance is approved by the Board, the closing of this real
estate transaction will take place at the end of January or first week of February and the
revenue bond closing will be early to mid-February. He reported that the Environmental
Report Phase I is complete. He reported that staff just received a survey of the property
today and this will require a subdivision review. He stated that hopefully this will be
completed in the next two weeks, and the Board should receive a copy of the survey in
their agenda packet at that time.
There was no discussion.
Supervisor Flora moved to approve first reading of the ordinance and set
the second reading for January 22, 2008.
January 8, 2008
23
Supervisor Moore stated that she has always felt the citizens should have
been given an opportunity to voice their opinion on the multi-generational center. She
stated that the survey that the County sent out was a good, general survey, but she did
not think a majority of the citizens received it, and she did not think it disclosed the $32
million price tag. She advised that she thought the taxpayers should have the right to
be more involved in the decision-making process, and this is why she cannot justify
supporting the center.
The motion carried by the following recorded vote:
Supervisors Church, Altizer, Flora
AYES:
NAYS:
INRE:
Supervisors Moore, McNamara
APPOINTMENTS
1. BuildinQ Code Board of Adiustments and Appeals (Fire Code
Board of Appeals)
Chairman Flora advised that the four-year term of Thomas A. Darnall will
expire on January 22, 2008. He requested that the Clerk's Office contact Mr. Darnall to
see if he is willing to serve another term.
2. Library Board (Appointed Irt District)
Chairman Flora advised that the four-year term of Sheryl Ricci, Windsor
Hills District, expired on December 31,2007. Supervisor McNamara advised that he did
not have an appointment at this time.
24
January 8, 2008
IN RE:
CONSENT AGENDA
R-010808-5; A-010808-5.a; A-010808-5.b
Supervisor McNamara moved to adopt the consent resolution. The
motion was withdrawn by Supervisor McNamara.
Supervisor Altizer moved to adopt the consent resolution. The motion
carried by the following recorded vote:
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
RESOLUTION 010808-5 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM L- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for January 8,
2008, designated as Item L - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 2 inclusive, as follows:
1. Request from the schools to accept and appropriate grant funding and
reimbursements totaling $84,631.96
2. Request from the state to appropriate $75,674 to the Clerk of the Circuit Court
for fiscal year 2007-2008
That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
January 8, 2008
25
INRE:
REPORTS
Supervisor McNamara moved to receive and file the following reports.
The motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Continaency
4. Telecommunications Tax Comparison Report
5. Treasurer's Statement of Accountability per Investment and
Portfolio Policy ~ of December 31. 2007
REPORTS AND INQUIRIES OF BOARD MEMBERS
INRE:
Supervisor Moore: (1) She inquired about the uneven pavement on Route
220 in front of Watson Simmons' house. Mr. Hodge explained that VDOT realizes there
is a bump where the new paving stops that is a little higher than it should be, and in the
spring when the weather is warmer, they will smooth or extend the pavement farther
down Route 220.
Supervisor Church: (1) He asked Arnold Covey to schedule a meeting
with R. L. Moran to look at a road that was recently paved and other issues. He stated
there is a possibility they may need to meet with another citizen in that same area and
asked Mr. Covey to set aside a few hours for both of these meetings. (2) He asked Mr.
26
January 8, 2008
Hodge about the status of the Andrew Lewis Place sewer extension. Mr. Hodge stated
that the required number of households needed to sign up for connection has been met.
Mr. Hodge stated that the staff will bring a report to the Board for approval of the funds
for the County match. Supervisor Church stated that this is a tremendous opportunity
for the residents in this area.
Supervisor Altizer: (1) He recognized Sarah Franklin who was in the
audience. (2) He thanked the citizens in the Villages of Stone Creek for their input at
last night's meeting. (2) He asked Mr. Hodge and the Community Development staff to
conduct a corridor study for Route 24 (Hardy Road) as it is becoming a gateway for east
Roanoke County. Mr. Hodge stated that he believed a meeting has been scheduled to
discuss this issue and he would let Supervisor Altizer know the date.
IN RE:
CLOSED MEETING
At 4:30 p.m., Supervisor Flora moved to go into closed meeting pursuant
to the Code of Virginia Section 2.2-3711 (A) (1) discussion or consideration of the
employment, assignment, appointment, promotion, performance, demotion, salaries,
disciplining or resignation of specific public officers; and Code of Virginia Section 2.2-
3711 (A) 7 consultation with legal counsel and briefings by staff pertaining to actual or
probable litigation or other specific legal matter, namely enforcement of proffered
conditions with Front Street Construction. The motion carried by the following recorded
vote:
January 8, 2008
27
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
Chairman Flora stated that action by the Board will be taken after the
closed meeting, followed by work sessions.
INRE:
CLOSED MEETING
The closed meeting was held from 4:47 p.m. until 5:35 p.m.
INRE:
CERTIFICATION RESOLUTION
R-010808-6
At 5:40 p.m., Supervisor Flora moved to return to open session and adopt
the certification resolution. The motion carried by the following recorded vote:
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
RESOLUTION 010808-6 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
28
January 8, 2008
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
INRE:
CONFIRMATION OF BOARD MEMBER COMMITTEE APPOINTMENTS
A-010808-7
Supervisor Flora moved to approve the Board member appointments to
committees, commissions and boards for 2008. The motion carried by the following
recorded vote:
AYES:
Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS:
None
IN RE:
WORK SESSION
.1: Work session to discuss concept plan for Kessler Mill Road site
(Elmer C. Hodae. County Administrator)
The work session was held from 5:48 p.m. until 5:59 p.m.
The following staff members were in attendance at the meeting: Elaine
Carver, Chief Information Officer; Rick Burch, Chief of Fire and Rescue; and Ray
Lavinder, Police Chief.
Mr. Hodge stated the staff would be giving the Board a preliminary review
of the development of the Kessler Mill Road site into a public safety training complex for
police, sheriff, and fire and rescue. He stated that with the construction of the new burn
building and the success of the Regional Fire and Rescue Training Center, the facility
needs to be expanded. He further stated that there is a probability that the Police
January 8, 2008
29
Department will get funds from a variety of sources for their work on certain issues in
the amount of $2 million, which will allow funds for construction of a facility on the
Kessler Mill site. He explained that a few years ago, Virginia Tech's Department of
Architecture reviewed the site for long-range plans for the County. He further explained
that the offices of General Services and Parks, Recreation and Tourism, which are
currently housed at the Kessler Mill site, will need to remain at this location for the long-
range future.
Mr. Hodge explained that Ms. Carver is heading up a comprehensive plan
for Roanoke County and reviewing all Roanoke County facilities. Ms. Carver stated she
was looking forward to the challenge of heading up the facilities comprehensive plan.
She showed a display of an aerial map showing the location of the buildings on the
Kessler Mill site, and also an updated map showing the 100-year and 500-year flood
plains. She explained that buildings can be constructed in the 100-year flood plain if
they are raised, and the existing buildings in the 500-year flood plain were not
considered in the flood plain at the time the buildings were built. Ms. Carver noted that
the rear of the property is steep. She explained that the adjoining property owners to
the rear of the property (Parker) have not been interested in selling any of their property.
Chief Burch stated that the Regional Fire and Rescue Training Center had
been a tremendous success and that he was looking forward to working together with
the Police and Sheriff's Departments on this concept.
30
January 8, 2008
Chief Lavinder stated that the County is scheduled to receive the funds for
their assistance in certain issues by mid-February and hope to use those funds to
construct a training facility in the future.
Mr. Hodge explained that the staff would like to use grant funds for
construction of the facility instead of money from the general fund. He advised that the
Virginia Tech architects have proposed that a County facility be built on the upper
corner of the site.
Supervisor Flora suggested to staff that when they look at the master plan,
that they look at the possibility of demolishing some of the existing Public Service
Center building and redesigning the topography of the site.
IN RE:
ADJOURNMENT
Chairman Flora adjourned the meeting at 6:00 p.m.
Submitted by:
Approved by:
~~t:~
Clerk to the Board
~~~c~
Richard C. Flora
Chairman