HomeMy WebLinkAbout9/11/2007 - Regular
September 11, 2007
847
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
September 11 , 2007
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of September 2007.
INRE:
CALL TO ORDER
Chairman McNamara called the meeting to order at 3:03 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice-Chairman Richard C.
Flora, Supervisors Michael W. Altizer, Joseph B. "Butch"
Church, Michael A. Wray
MEMBERS ABSENT: None
STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; John M. Chambliss, Assistant County
Administrator; Dan O'Donnell, Assistant County
Administrator; Mary V. Brandt, Assistant Deputy Clerk to the
Board; Teresa Hamilton Hall, Public Information Officer
INRE:
OPENING CEREMONIES
The invocation was given by Reverend Brian Clingenpeel, Fire and
Rescue Departmental Chaplain. An Honor Guard comprised of representatives from
the Roanoke County public safety departments presented the colors in remembrance of
September 11, 2001. The Pledge of Allegiance was recited by all present.
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September 11, 2007
INRE:
PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recoanition of Police Chief Ray Lavinder upon his election as
President of the Virainia Association of Chiefs of Police
Ray Lavinder, Chief of Police, was present for the recognition.
2. Proclamation declarina October Z throuah October 13. 2007. as
Fire Prevention Week in the County of Roanoke
Chairman McNamara presented the proclamation to Rick Burch, Chief of
Fire and Rescue, and Captain Gary Huffman, Fire Marshal. Also present were: Fire
Inspectors Brian Simmons, Randall Spence, and Chris Smith and Spot the Fire and
Rescue dog.
3. Recoanition of the Department of Economic Development for
aaain beina desianated as an Accredited Economic Development
Oraanization CAE DO) ~ the International Economic Development
Council (lEDC)
Chairman McNamara recognized the following members of the Economic
Development Department: Doug Chittum, Director; Jill Loope, Assistant Director;
Melinda Cox, Existing Business Program Manager; Joe Zielinski, Economic
Development Specialist; and Glenna Ratcliffe, Administrative Assistant.
September 11, 2007
849
INRE:
PUBLIC HEARING
1.: Public hearina to receive citizen comments reaardina proposed
amendments to the fiscal year 2007-2008 budaet in accordance
with Section 15.2-2507. Code of Virainia. (Brent Robertson.
Director of Manaaement and Budaet)
Mr. Robertson advised that this is a public hearing to secure citizens'
comments concerning amending the fiscal year 2007-2008 budget by adjusting the
aggregate amount to be appropriated during the fiscal year. Mr. Robertson further
advised that Section 15.2-2507 of the Code of Virginia provides that whenever such
amendments exceed one percent of the total expenditures shown in the adopted budget
or $500,000, whichever is lesser, the County must publish notice of a meeting and
public hearing. He reported that the notice must state the County's intent to amend the
budget and include a brief synopsis of the proposed budget amendments. He stated
that this notice was published in the Roanoke Times on September 4,2007.
Mr. Robertson advised that the amendments to budget are as follows:
(1) a request to appropriate $30,259,852 to build a multigenerational recreation center;
(2) a request to appropriate $100,000 for a needs assessment and programming
analysis for the Glenvar Library expansion; (3) a request to increase VRS retirement
benefits for public safety employees effective January 1, 2008, and to appropriate
$150,000 for the increased premium; and (4) a request from the Schools to appropriate
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September 11,2007
grant funds in the amount of $46,393.99 for General Educational Development (GED)
examinations.
Mr. Robertson advised that there is no fiscal impact as a result of the
public hearing and that the appropriation requests will occur later on this agenda.
There were no citizens to speak on this item, and there was no discussion.
INRE:
NEW BUSINESS
1. Reauest for approval to enact ! General Assembly action to
increase VRS retirement benefits for eliQible police, fire and
rescue, and sheriff employees effective January .l. 2008. (Elmer
C. HodQe, County Administrator)
R-091107-1
Mr. Hodge advised that during the 2007 session, the General Assembly
passed Senate Bill (SB) 1166 which made several changes to the retirement benefits
for state police, sheriffs, and local public safety officers. He reported that two of these
changes impact Roanoke County. He stated that the first change, which became
effective July 1, 2007, is an increase in the retirement multiplier for sheriffs from 1.70
percent to 1.85 percent. This multiplier is part of the formula that determines a
member's monthly retirement benefit. He advised that this bill was passed late in the
General Assembly session, so it was not included in the fiscal year 2007-2008 budget.
He added that this action was done to recognize public safety employees engaged in
hazardous duty.
September 11, 2007
851
Mr. Hodge advised that after July 1, 2007, the County may elect to
increase the retirement multiplier for all hazardous duty employees (LEOS) from 1.70
percent to 1.85 percent and that this increase, if approved by the Board, would become
effective January 1, 2008. He further advised that the increase for sheriffs was
automatic; however, the increase for the LEOS is not. He stated that this increase
would be for those public safety employees that perform hazardous duty and does not
include office staff. He reported that other localities have already increased the VRS
multiplier for their public safety personnel. He stated that the funds for this increase for
the second half of fiscal year 2007-2008 will be taken from the impacted departmental
budgets. He noted that once this increase has been approved, it cannot be revoked.
Supervisor Altizer stated that public safety personnel lay their lives on the
line daily; therefore, taking this action is the right thing to do, and it may help promote
employee retention.
Supervisor Church stated that the County needs to provide strong support
for its public safety personnel and that this action will help cement the bond the County
has with its public safety employees. He added that he has supported this measure for
some time.
Supervisor Wray advised that the County is committed to providing the
best equipment to both the Fire and Rescue and Police Departments. He added that
public safety employees are dedicated individuals who have great responsibility and
undergo significant training, so this increase in their retirement benefit is well deserved.
852
September 11, 2007
Supervisor Flora stated that employees in the public sector give up
something in terms of salary when compared to the private sector and that their only
real benefit is their retirement. He advised that he worked in the private sector for 10
years and in public sector for 30 years and that he found his work in the public sector
much more satisfying. He added that this is the least the Board can do show
appreciation to these employees.
Supervisor Church moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
RESOLUTION 091107-1 ELECTING TO INCREASE VIRGINIA
RETIREMENT SYSTEM BENEFITS FOR ELIGIBLE PUBLIC SAFETY
EMPLOYEES EFFECTIVE JANUARY 1, 2008, AND APPROPRIATING
FUNDS FOR INCREASED PREMIUMS
WHEREAS, by resolution legally adopted and approved by the Board,
Roanoke County, Virginia, a political subdivision, participates in the Virginia Retirement
System under Section 51.1-130 of the Code of Virginia, as amended; and
WHEREAS, by resolution or resolutions legally adopted and approved by
the Board, Roanoke County has elected to provide the enhanced benefits described in
Section 51.1-138, subsection B to selected public safety employee groups, such
benefits being referred to collectively as "Section 138 Coverage"; and
WHEREAS, the Virginia General Assembly passed legislation effective
July 1, 2007, allowing Roanoke County to elect to provide for its employees with Section
138 Coverage a retirement allowance equal to the amount of creditable service
multiplied by 1.85 percent of average final compensation as provided in clause (ii) in
subsection A (1) of Section 51.1-206 (the "1.85 Multiplier"); and
WHEREAS, Roanoke County desires to make this irrevocable election
and provide the 1.85 Multiplier to its employees that now have, or may in the future be
given, Section 138 Coverage.
September 11, 2007
853
NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County as follows:
1. That Roanoke County elects to establish the 1.85 Multiplier for all
employees who are now, or who may be in the future, provided Section 138 Coverage;
and
2. That Roanoke County agrees to pay the employer cost for
providing the 1.85 Multiplier to all employees who are now, or who may be in the future,
provided Section 138 Coverage, pursuant to this irrevocable election; and
3. That the Board appropriates the sum of one hundred and fifty
thousand dollars ($150,000.00) for the existing budgets of the Sheriff, Police, and Fire
and Rescue Departments for the remainder of the 2007-2008 fiscal year.
4. That the County Administrator and Clerk to the Board are
authorized and directed in the name of Roanoke County to execute any required
contract to carry out this irrevocable election, and to do any other thing, or things,
incident and necessary in the lawful conclusion of this matter. The seal of the County
shall be affixed to any such contract and attested by the Clerk, and the Treasurer of
Roanoke County is authorized and directed to pay over to the Treasurer of Virginia from
time to time such sums as may be required to be paid by Roanoke County or its
employees for this purpose.
5. That this election shall become effective on and after January 1,
2008.
On motion of Supervisor Church to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
2. Reauest to appropriate $30.259.852 for the mutiaenerational
recreation center. to adopt ! resolution declarina intent to
reimburse expenditures from bond proceeds. and to amend the
aareement with Construction Dvnamics Group (Diane D. Hvatt.
Chief Financial Officer)
R-0911 07-2
A-091107-3
854
September 11, 2007
Ms. Hyatt advised that at the August 28, 2007, meeting, the Board
approved entering into a comprehensive agreement with FirstChoice Public-Private
Partners to develop a mutigenerational recreation center and negotiating the purchase
of an appropriate site.
Ms. Hyatt advised that the Board will need to appropriate funding for this
project before the comprehensive agreement can be signed. She further advised that
the budget for the project is $28,459,852 with an additional $1.8 million budgeted for the
land.
Ms. Hyatt advised that the County currently has $2.3 million in available
funds for this project. She reported that a $1.8 million balance remains from the public
safety building project, and that $500,000 is available in other capital projects that can
be re-appropriated. She stated that this leaves a balance of $27,959,852 that will
require financing. She reported that the County is currently planning a revenue bond
sale in spring 2008, and the mutigenerational center will be included in this financing.
Ms. Hyatt advised that this project and the entire bond issue will not
impact any commitments that the Board has made regarding financing for school
projects. The County and the Schools currently fund a joint debt financing structure
based on a process that was established by the Board and the School Board. She
reported that in fiscal year 2007-2008, $4.2 million was appropriated to the debt service
in this fund with the School Board and the County making equal contributions. She
advised that two-thirds of this revenue will be used to finance school projects and one-
September 11, 2007
855
third will finance County projects. She stated that the County is working within the one-
third that is allocated to County projects for the multigenerational center and the entire
bond issue.
Ms. Hyatt advised that the available funds will be used to begin the project
until the additional funds are received from the spring 2008 bond sale. She added that
staff is requesting authorization to amend the contract with Construction Dynamics
Group to provide full program management and construction management services for
the project. Ms. Hyatt advised that the cost of the contract amendment has been
negotiated subject to Board approval in the amount of $858,392.
Ms. Hyatt advised that staff recommends that the Board adopt a resolution
to allow the County to reimburse itself from future bond issues or other financings;
appropriate $30,259,852 to the multigenerational recreation center from the following
sources: (1) Public Safety Building Capital Project-$1.8 million; (2) NPDES Capital
Funds-$297,642; (3) Jail Feasibility Capital Funds-$202,358; and (4) bond
proceeds-$27,959,852; and authorize a contact amendment to the agreement with
Construction Dynamics Group in the amount of $858,392 to provide full program
management/construction management services for the project.
There was no discussion on this item.
Supervisor Flora moved to approve the staff recommendation: (1) Adopt
the resolution which allows the County to reimburse itself from future bond issues or
other financings. (2) Appropriate $30,259,852 to the multigenerational recreation center
856
September 11, 2007
from the following sources: (a) Public Safety Building Capital Project-$1.8 million;
(b) NPDES Capital Funds-$297,642; (c) Jail Feasibility Capital Funds-$202,358;
(d) bond proceeds-$27,959,852. (3) Authorize a contact amendment to the agreement
with Construction Dynamics Group in the amount of $858,392 to provide full program
management/construction management services for the project. The motion carried by
the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora
NAYS: Supervisor McNamara
Supervisor Church reported that there has been a great deal of discussion
in the County especially in the Glenvar area concerning the multigenerational center
and the County financing projects in a manner that negatively impacts the Schools. He
advised that this is not true. He reported that he has attempted to discuss this matter
more than once with Ms. Roark who is the Catawba School Board member as he has
been approached numerous times by citizens asking him to vote against the
multigenerational center because the project will take funding away from the Schools.
He requested that Mr. Hodge and Ms. Hyatt explain the method used by the County to
finance its capital projects and the impact this has on the Schools.
Mr. Hodge advised that it is incorrect for anyone to say that the County's
method of financing capital projects takes money away from the Schools. He stated
that although the Board has the authority to allocate funds in any manner it deems
appropriate, the methods used to finance County capital projects have no impact on
September 11, 2007
857
funding for the Schools. He reported that there is a process in place for funding both
County and school capital projects. He stated that new revenues are combined each
year and allocated equally to the County and the Schools; he added that this process is
very successful and has been nationally recognized. He reported that the County and
the Schools annually appropriate an equal sum to a joint capital fund and that this
allocation has been increased to $2.1 million each from the County and the Schools for
fiscal year 2007-2008. He advised that the County receives 50 percent of these funds
and that the County's share is used for the County's capital projects and the Schools'
share is used for the Schools' capital projects. He noted that this method of funding
capital project works very well. In addition to these funds, the County has set aside
additional funds and taken advantage of low interest rates to finance its projects.
Supervisor Church advised that he requested this clarification due to the
fact that many parents in his area have been misinformed by their member of the
School Board, and he wanted it made clear that the County is not funding capital
projects in a manner that negatively impacts County schools.
RESOLUTION 091107-2 OF THE BOARD OF SUPERVISORS OF THE
COUNTY OF ROANOKE, VIRGINIA, DECLARING ITS INTENTION TO
REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR
CERTAIN COSTS OF A MUL TIGENERA TIONAL RECREATION
CENTER
WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the
"County") has determined that it may be necessary or desirable to advance money to
pay the costs of designing, acquiring, constructing and equipping a new
Multigenerational Recreation Center (the "Project"),
858
September 11, 2007
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, as follows:
1. The Board of Supervisors adopts this declaration of official intent under
Treasury Regulations Section 1.150-2.
2. The Board of Supervisors reasonably expects to reimburse advances made or
to be made by the County to pay the costs of designing, acquiring, constructing and
equipping the Project from the proceeds of its debt or other financing. The maximum
amount of debt or other financing expected to be issued for the designing, acquiring,
constructing and equipping the Project is $30,259,852.
3. This resolution shall take effect immediately upon its adoption.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora
NAYS: Supervisor McNamara
3. Reauest to appropriate J100,000 for the needs assessment and
proarammina analvsis for the Glenvar Library expansion. (Diana
Rosapepe, Director of Library Services)
A-091107-4
Ms. Rosapepe advised that this is a request for an appropriation to hire a
professional architectural firm to develop a comprehensive building program for the
Glenvar Library. She reported that the Glenvar Library is approximately 30 years old
and has become a time capsule of 1978 furnishings. She further advised that the
Glenvar Library urgently needs upgrading in order to offer services that are comparable
to those of other branch libraries in the system. She noted that staff has performed
preliminary planning for this project which is one of Library Services' CIP requests, and
she added that the Glenvar Library expansion received a high rating in the CIP. She
reported that a space/needs analysis has been completed and that community meetings
September 11, 2007
859
have been held to get input from the community including one on September 10, 2007,
which Supervisor Church attended. She advised that the loss of property at the front of
the site would be taken into consideration as VDOT exercises its option to extend its
right of way for Route 460 which will have an impact on the siting for the project. She
reported that the project cannot proceed without professional assistance and that the
study would help with long range planning. She further advised that the assessment
should be performed by a professional who can recommend optimum placement for the
library and the parking lot as well as the programmatic relationships within the library
and the space needs for the collection. This study should help reduce the long-range
costs of the project and is an essential piece of the design process which can be carried
forward into architectural and engineering services.
Supervisor Flora noted that although actual design work will not be
performed during the programming and needs assessment, conceptual plans will be
prepared to show how modifications will impact the existing building. He added that
while this project may not be on the same scale as the South County library, it has been
needed for some time. He requested that Ms. Rosapepe share the results of the study
during a work session once the study has been completed.
Supervisor Church thanked Mr. Hodge, Ms. Hyatt, and Ms. Rosapepe for
their work on the project, and he commended the library staff for their friendly,
professional attitude as commented on by many of the citizens who attended last night's
community meeting. He advised that he was given an informative tour of the facility
860
September 11,2007
during the community meeting; and he added that since the facility is only 5,000 square
feet, a tour does not take long. He advised that even with VDOT taking land at the front
of the property, the library is still in a great location. He recommended that the Board
take a tour of the facility and requested that Mr. Hodge arrange one. He stated that the
Glenvar Library functions as a community meeting place for multiple generations and
that he hoped the new addition will give the library the space it requires.
Supervisor Church moved to approve staff recommendation (appropriating
$100,000 from the County Major Capital Fund to the Glenvar Library expansion for
needs assessment and programming analysis). The motion carried by the following
recorded vote:
AYES:
NAYS:
Supervisors Wray, Church, Altizer, Flora, McNamara
None
4. Reauest to adopt !. resolution chanaina the location of reaular
meetinas of the Roanoke County Board of Supervisors. (Paul
Mahoney. County Attorney)
R-091107-5
Mr. Mahoney advised that it is necessary to change the location for Board
meetings for the next three months while the existing Board room is renovated. He
further advised that State Code and County Code require that the Board adopt a
resolution and give notice to the public of its intention when changing the location of its
regular meeting place. He reported that the attached resolution satisfies these Code
September 11, 2007
861
requirements. He added that the Clerk to the Board is required to give notice to each
member of the Board of this resolution, post a copy of this resolution in the office of the
Clerk, and publish a copy of this resolution in the Roanoke Times.
Mr. Mahoney advised that Board meetings will be held in the old
Emergency Operations Center (EOC) at the former Public Safety Center located at
3568 Peters Creek Road beginning September 25, 2007, and continuing through
December 4, 2007. He further advised that the Planning Commission will also hold its
public hearings at this location and will publish their own notices. He stated that it is
important to publicize the new location and that he had spoken to the media to help
inform the citizens.
In response to Supervisor Altizer's inquiry, Ms. Hall advised that a notice
would be broadcast on the local public access channel.
Supervisor Flora inquired if the Planning Commission was required to take
action to change the location of their meeting place. Mr. Mahoney advised that the
Planning Commission would be required to provide notice to the public. He added that
although the Planning Commission would hold its public hearings at the new location, it
would continue to hold work sessions in the fourth floor training room at the Roanoke
County Administration Building. He reported that the Board of Zoning Appeals would
also meet in the fourth floor training room.
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September 11, 2007
In response to an inquiry from Supervisor Wray, Mr. Mahoney reported
that the former Public Safety Center was Americans with Disabilities Act (ADA)
compliant.
Supervisor McNamara moved to adopt the resolution. The motion carried
by the following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
RESOLUTION 091107-5 CHANGING THE LOCATION OF
REGULAR MEETINGS OF THE ROANOKE COUNTY BOARD OF
SUPERVISORS
WHEREAS, Section 15.2-1416 of the Code of Virginia and Section 2-102 (e) of
the Roanoke County Code provide that any change in the location of regular meetings
of the Board of Supervisors be accomplished by resolution; and
WHEREAS, this change in meeting location is necessitated by renovations to the
Board of Supervisors' meeting room located in the Roanoke County Administration
Center at 5204 Bernard Drive; and
WHEREAS, it is anticipated that these renovations will take three months to
complete.
NOW THEREFORE be it resolved by the Board of Supervisors of Roanoke
County, Virginia as follows:
1. That the location for meetings of the Board of Supervisors be changed
from the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA to
the former Public Safety Center located at 3568 Peters Creek Road, Roanoke, VA.
2. That meetings of the Board of Supervisors shall be held at the former
Public Safety Center beginning September 25,2007 through December 4,2007.
3. That the Clerk to the Board of Supervisors is directed to give notice to
each member of the Board of this Resolution at least three days prior to September 25,
2007, and shall cause a copy of the Resolution to be posted in the office of the Clerk to
the Board at the Roanoke County Administration Center and published in The Roanoke
Times at least seven days prior to September 25, 2007.
September 11 , 2007
863
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
5. Reauest to approve ! resolution arantina ! waiver to Ryan
Companies US, Q!1 behalf of Oppidan Investment Company, under
Section 13.23 of the Roanoke County Code to the provisions of
the County's Noise Ordinance, Article !h Noise of Chapter 13:
Offenses-Miscellaneous to expedite construction.
(Doua
Chittum, Director of Economic Development)
R-091107-6
Mr. Chittum advised that the County recently received a letter from Ryan
Companies US, Inc. requesting a waiver of the noise ordinance under Section 13-23
"Undue Hardship Waiver," from October 1, 2007, to April 1, 2008. He further advised
that Ryan Companies is acting as general contractor for Oppidan Investment Company
and will be constructing the new Gander Mountain and Camping World retail stores in
North Roanoke County off Plantation Road in addition to a new retail facility with a
similar theme that has not yet been announced.
Mr. Chittum advised that the Board granted a similar noise waiver to Ryan
Companies in April 2007; however, due to project delays, the waiver was not utilized.
He reported that the noise ordinance currently allows construction to begin at 7:00 a.m.
Monday through Friday and from 10:00 a.m. until 10:00 p.m. on Saturday. He reported
864
September 11, 2007
that the company is requesting to begin work one-half hour earlier (6:30 a.m.) Monday
through Friday and to work from 6:30 a.m. until 8:00 p.m. on Saturday. He added that
there is no request for a waiver from the ordinance on Sundays.
Mr. Chittum advised that this has been a difficult site and has required
significant preparation, so the project has taken longer than anticipated. He further
advised that when the previous wavier was granted, the County sent letters to the
neighbors; and he reported that notice would again be given. He stated that a
community meeting was held when the previous wavier was granted so there is a great
deal of awareness of the project within the community.
There was no discussion on this item.
Supervisor Flora moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
RESOLUTION 091107-6 GRANTING A WAIVER UNDER SECTION 13-
23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE
COUNTY'S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER
13: OFFENSES - MISCELLANEOUS OF THE ROANOKE COUNTY
CODE, OPPIDAN INVESTMENT COMPANY
WHEREAS, Ryan Companies US, Inc., the general contractors for the
construction of the Gander Mountain and Camping World retail stores for Oppidan
Investment Company on a 40-acre site west of Plantation Road and south of Interstate
81 in Roanoke County, has requested a waiver of the County's noise ordinance as
contemplated under Sec. 13-23. Undue hardship waiver. to permit construction activity
beginning on October 1,2007, and ending April 1 ,2008; and
September 11 , 2007
865
WHEREAS, Section 13-23 of the Roanoke County Code establishes certain
standards for the Board of Supervisors to grant waivers from the provision of the
Roanoke County Noise Ordinance, Article II. Noise of Chapter 13: Offenses -
Miscellaneous to avoid undue hardship upon consideration of certain factors set forth in
subsection (b) of Sec. 13-23 and after making certain alternative findings.
BE IT RESOLVED by the Board of Supervisors of the County of Roanoke,
Virginia, as follows:
1. In making its determination as to whether to grant the requested waiver to the
Ryan Companies US, Inc. from the County's noise ordinance, the Board of
Supervisors has considered the following factors:
a. The time of day the noise will occur and the duration of the noise:
Beginning not earlier than 6:30 a.m. and ending not later than 10:00 p.m.
on Monday through Friday. Construction on Saturday shall be done only
between the hours of 6:30 a.m. and 8:00 p.m.;
b. Whether the noise is intermittent or continuous: The noise produced will
be continuous.
c. The extensiveness of the noise: Construction noise may be extensive
from time to time. This schedule will allow for the least amount of
inconvenience possible to complete this project.
d. The technical and economic feasibility of bringing the noise into
conformance with the noise ordinance: To achieve the desired goal of
opening these retail stores in the Spring of 2008, to complete construction
activities prior to the winter season, and to minimize escalation of costs,
this waiver is necessary.
e. Other matters related to the impact of the noise on the health, safety and
welfare of the community and the degree of hardship resulting from
enforcement of the ordinance: The hours of construction will minimize the
duration of the construction period, benefiting adjoining residences and
businesses.
f. The extent to which the noise is necessary and incidental to the
commercial and industrial use generating the sound: The noise to be
generated by this phase of construction of the Gander Mountain and
Camping World retail stores is normal and expected for this type of
operation.
2. The Board of Supervisors makes the following finding: Compliance with the
provisions of the County's noise ordinance concerning the specific act of noise
disturbance by construction machinery or operations under subsection (1) of Sec.
13-21. Specific acts as noise disturbance. or under the provision of Sec. 13-20.
General prohibition. would produce serious economic hardship for Ryan
Companies US, Inc. without producing any substantial benefit to the public either
living in the area of this construction or generally.
866
September 11, 2007
3. That the provisions of Sec.13-21. Specific acts as noise, subsection (1) and Sec.
13-20. General prohibition. of Article II. NOISE of Chapter 13. OFFENSES-
MISCELLANEOUS be WAIVED from October 1, 2007 until April 1, 2008.
4. This Waiver is granted specifically to Ryan Companies US, Inc. its officers,
employees and agents for construction related activities at the Oppidan
Investment Company site located on approximately 40 acres west of Plantation
Road and south of Interstate 81 in Roanoke County, Virginia.
5. That this Waiver may only be extended upon written application and approval by
the Board of Supervisors.
6. That this Resolution shall be in full force and effect from its passage.
On motion of Supervisor Flora to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
6. Request to adopt ! resolution in support of the Virainia
Department of Transportation (VDOT) Secondary Road Proiect
1662-080-297. C-501. 8-679. and 1663-080-298. C-501. 0-680
McVittv Road (Route 1662) and Old Cave Sprina Road (Route
1663), located in Windsor Hills Maaisterial District. (Arnold Covey.
Director of Community Development)
R-091107-7
Mr. Covey advised that the McVitty Road and Old Cave Spring Road
roadway improvement projects were placed in the Secondary Roads Six-Year
Improvement Plan in 1994 and are currently the top two priority projects in the recently
approved plan for fiscal years 2007-2013. He further advised that the purpose of these
projects is to improve horizontal alignment and drainage, widen the roadway, and
replace the existing bridge over Mudlick Creek along McVitty Road and Old Cave
Spring Road.
September 11, 2007
867
Mr. Covey advised that McVitty Road and Old Cave Spring Road, both
urban local streets, will be widened from the existing width of eighteen feet to the
proposed width of twenty-four feet. He reported that as proposed, the typical section
will widen the existing shoulders from two feet to five feet and pave four feet of the
shoulder. He added that the two existing pipe arches at the Old Cave Spring Road and
Farmington Road intersection will be replaced with a box culvert and that the existing
turn lanes on Old Cave Spring Road at the Brambleton Road intersection will be
extended. He advised that the McVitty Road and Old Cave Spring intersection will be
reconfigured to allow continuous through movements along McVitty Road in the
northbound and southbound directions along with new turn lanes. Dual left-turn lanes
are proposed on McVitty Road at the Electric Road intersection, and the traffic signal
will be redesigned. He further advised that the existing bridge over Mudlick Creek will
be replaced with a new bridge to accommodate a future Mudlick Greenway. He added
that traffic is expected to be maintained throughout construction with the possibility of
short periods of road closures.
Mr. Covey advised that a Board work session was held on August 26,
2003, to discuss the addition of bike lanes to this project, and an agreement was
reached to widen the paved shoulder to four feet to accommodate bicyclists during the
work session.
Mr. Covey further advised that VDOT held a design public hearing for this
project on January 26, 2006, and that approximately fifty-six citizens attended the
868
September 11, 2007
hearing with many providing comments to VDOT staff. He reported that VDOT believes
that the citizens' comments have been adequately addressed so that the project, as
submitted to the County, is the best possible design. He stated that VDOT did
investigate incorporating the Mudlick Creek Greenway into their design; however, this
component was eliminated from the project because it would require extending the fill
slopes, relocating a larger segment of Mudlick Creek, and adding additional right-of-way
at a cost of $754,000. He added that the current design does include raising the
elevation of the new bridge to provide access for a future greenway.
Mr. Covey reported that the anticipated schedule for the project, assuming
that the Board approves the resolution of support, is to begin right-of-way acquisition in
the fourth quarter of 2007, to advertise to accept bids from contractors for construction
in 2012, and to begin construction in 2013. He added that the estimated completion
date for the project is 2015.
Mr. Covey advised that the total estimated project cost is $8,907,103. He
further advised that this project is funded in the County's Secondary Roads Six-Year
Improvement Program with state and federal funds, so there is no County allocation for
this project.
Mr. Covey requested that the Board approve the resolution supporting the
project.
There was no discussion on this item.
September 11, 2007
869
Supervisor McNamara moved to adopt the resolution. The motion carried
by the following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
Mr. Covey reported that he was advised today by Dan Collins, the VDOT
Salem District Manager, that the John Richardson Road Bridge was officially closed
today due to weight issues. He advised that improvements to this bridge are also on
the Six-Year Road Plan and that this bridge is adjacent to the site of the new fire station,
so staff will determine what can be done to facilitate the project.
RESOLUTION 091107-7 REQUESTING APPROVAL AND SUPPORT
OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S
PROJECTS (1662-080-297, PE-106, RW-201, C-501, B-679, FEDERAL
PROJECT: BROS-5128(207), UPC=15187) MCVITTY ROAD (ROUTE
1662) AND (1663-080-298, C-501, 0-680, UPC=15188) OLD CAVE
SPRING ROAD (ROUTE 1663)
WHEREAS, the Virginia Department of Transportation held a design public
hearing on January 26, 2006, for the purpose of soliciting public comments on the
proposed improvements to McVitty Road (Route 1662) and Old Cave Spring Road
(Route 1663); and
WHEREAS, the Virginia Department of Transportation has adequately addressed
the public comments as submitted to them for this project; and
WHEREAS, the Board of Supervisors does hereby approve and support the
improvements as proposed to McVitty Road (Route 1662) and Old Cave Spring Road
(Route 1663) as outlined in Roanoke County's Secondary Roads System Six-Year
Improvement Plan for Fiscal Years 2008-2013 and shown on plans presented at the
January 2006 public hearing; and
WHEREAS, the Board of Supervisors recognizes that both McVitty Road and
Old Cave Spring Road will likely be closed for short durations of time during this
construction; and
WHEREAS, the Board of Supervisors recommends in order to control project
costs, that an alternative source of funding for the greenway be considered.
870
September 11 , 2007
NOW, therefore, BE IT RESOLVED, that a certified copy of this resolution duly
attested be forthwith forwarded to the Virginia Department of Transportation, Salem
Residency Office, by the Clerk to the Board of Supervisors.
Recorded Vote:
Moved by:
Seconded by:
Yeas:
Nays:
Supervisor McNamara
None Required
Supervisors Wray, Church, Altizer, Flora, McNamara
None
INRE:
FIRST READING OF ORDINANCES
1: First readinQ of an ordinance amendinQ the Roanoke County
Code ~ the adoption of ! new Chapter 23. Stormwater
ManaQement. amendinQ Section 8.1-5. "Local Erosion and
Sediment Control ProQram". repealinQ Section 500 of the "DesiQn
and Construction Standards Manual". adoptinQ ! new
"Stormwater ManaQement DesiQn Manual". and providinQ for an
effective date.
(Arnold Covey. Director of Community
Development)
Mr. Covey advised that staff recommends that the Board approve the first
reading of this ordinance and authorize staff to schedule the second reading and public
hearing for September 25, 2007.
Mr. Covey reported that these regulations are mandated by the United
States Environmental Protection Agency (EPA) through the Clean Water Act to control
water pollution by regulating sources that discharge pollutants into waters of the United
States. He advised that these regulations require communities with storm sewer
systems to obtain permits and implement activities to control storm water runoff. He
September 11 , 2007
871
stated that Roanoke County is listed among the Virginia Phase II communities required
to adopt a stormwater management ordinance addressing water quality.
Mr. Covey advised that this ordinance applies only to new construction
and redevelopment of property. He noted that it does not require existing stormwater
facilities be retrofitted.
Mr. Covey further advised that the stormwater quantity requirements for
flood management would remain the same. He reported that these requirements for
permanent stormwater quality controls c;lre added in the form of best management
practices (BMP). He advised that water quality management requires County-wide
training and collaboration between all segments of the development community and
homeowners.
Mr. Covey advised that the proposed ordinance is based on a state model
ordinance incorporating stormwater quantity and quality requirements that comply with
current state regulations. He stated that the County hired Hayes, Seay, Mattern &
Mattern, Inc. (HSMM) as an engineering consultant to provide technical assistance to
the County's engineering staff in drafting the ordinance. He reported that the ordinance
is accompanied by a stormwater management manual that provides design standards
and detailed guidance to developers, property owners, and design professionals to
assist them in complying with the stormwater management ordinance.
Mr. Covey advised that participants and stakeholders included the Virginia
Department of Environmental Quality (DEQ), Virginia Department of Transportation
872
September 11, 2007
(VDOT), the Roanoke Valley-Alleghany Regional Commission (RVARC), Town of
Vinton staff, local engineering firms, local contractors, homebuilders, and a citizens'
advisory committee that provided input to the County's engineering staff regarding the
process.
Mr. Covey advised that the Board reviewed the ordinance and manual
during two consecutive work sessions in May and July. He reported that staff clarified
the reasons for the ordinance, addressed questions and concerns, and explained the
significant impact on the County if the County failed to adopt the ordinance before the
end of 2007.
Mr. Covey advised that to remain in compliance with the federal and state
regulations under the Clean Water Act, the County needs to adopt this new stormwater
ordinance. He noted that the current permit deadline for re-authorization for a Virginia
Pollutant Discharge Elimination System (VPDES) permit is December 9, 2007. He
further advised that this ordinance will make significant changes to the development
review process and its inspection. He reported it would assist the development
community to keep the review process moving by addressing the water quality issues at
the time of the development review. He advised that the effective date of the ordinance
will be January 1, 2008, and that additional resources will be needed to comply with all
review and inspection processes in the future.
Mr. Covey further advised that on March 11, 2003, the Board adopted a
resolution authorizing a VPDES general permit registration statement with the DEQ. He
September 11, 2007
873
reported that one of the conditions of this permit was that the County would develop and
implement an ordinance to address post-construction runoff from new development or
redevelopment that incorporated stormwater quality "best management practices."
There was no discussion on this item.
Supervisor Altizer moved to approve the first reading and set the second
reading and public hearing for September 25, 2007. The motion carried by the following
recorded vote:
Supervisors Wray, Church, Altizer, Flora, McNamara
None
2. First readina of an ordinance authorizina the creation and
conveyance of ! new sanitary sewer easement to the Western
Virainia Water Authority throuah Green Hill Park in order to
provide sewer service for GCT Development, LLC, Catawba
Maaisterial District. (Pete Haislip, Director of Parks. Recreation
and Tourism)
Mr. Haislip advised that the County is legally required to follow this
process although the Board had previously approved a sanitary sewer easement
through Green Hill Park to support a development adjacent to the park. He reported
that when GCT Development was constructing the sewer easement, the County agreed
to make a field engineering change to shift the sewer slightly to take better advantage of
the terrain. He stated that the original easement was granted on April 26, 2005, and he
AYES:
NAYS:
874
September 11, 2007
advised that another easement is required for the field change. He added that the
contractor had previously made a generous contribution to be used for greenways and
paid for some paving, so staff felt that the contractor had adequately compensated the
County for the value of the easement and was recommending approval.
Supervisor Altizer advised that although he planned to support the motion
and was aware that the contractor had made a generous donation to Green Hill Park,
he was still dissatisfied with the County's method of granting easements as he has
stated on numerous occasions. He stated the County is giving easements at a cost of
$5.44 per foot at 40 percent of assessment and that this policy is something that the
Board needs to examine. Mr. Haislip noted that the Board has directed staff to
reexamine its easement policy, and he advised that he would be glad to assist in this
endeavor.
Supervisor Wray noted that this request is similar to the request for an
easement in Starkey Park which was when Supervisor Altizer raised this issue. He
added that he was looking forward to hearing the results of the examination.
In response to an inquiry of Supervisor Church, Mr. Haislip advised that
there would be no changes to Green Hill Park as a result of this easement.
Supervisor Church moved to approve the first reading and set the second
reading for September 25,2007. The motion carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
September 11, 2007
875
INRE:
SECOND READING OF ORDINANCES
.L Second readina of an ordinance approvina the West Roanoke
River Flood Mitiaation proiect. Phase J1. acceptina flood mitiaation
arant of J300.398 from FEMA and appropriatina the arant to this
proiect. authorizina the County match of J100.132 to be paid
throuah funds and in-kind labor from the Department of
Community Development. and authorizina the aCQuisition of real
estate to reduce the number of structures in the Roanoke River
Flood Plain. Catawba Maaisterial District.
(Arnold Covey.
Director. Community Development)
0-091107-8
A-091107-9
Mr. Covey advised that the first reading of the ordinance was held on
August 28, 2007, and there have been no changes to the board report or the ordinance
since that time.
Mr. Cover advised that staff was recommending that the Board accept the
grant and authorize staff to provide the necessary match in funds and in-kind labor from
the Community Development Department. He reported that the ordinance authorizes
the acquisition of the identified properties.
There was no discussion on this item.
Supervisor Church moved to approve staff recommendation: (1) accept
the grant and authorize staff to match with funds and in-kind labor from the Department
876
September 11 , 2007
of Community Development; and (2) approve the ordinance authorizing the acquisition
of the identified properties. The motion carried by the following recorded vote:
AYES:
Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS:
None
ORDINANCE 091107-8 APPROVING THE WEST ROANOKE RIVER
FLOOD MITIGATION PROJECT, PHASE II, ACCEPTING A FLOOD
MITIGATION GRANT OF $300,398 FROM FEMA AND
APPROPRIATING THE GRANT TO THIS PROJECT, AUTHORIZING
THE COUNTY MATCH OF $100,132 TO BE PAID THROUGH FUNDS
AND IN-KIND LABOR FROM THE DEPARTMENT OF COMMUNITY
DEVELOPMENT, AND AUTHORIZING THE ACQUISITION OF REAL
ESTATE TO REDUCE THE NUMBER OF STRUCTURES IN THE
ROANOKE RIVER FLOOD PLAIN
WHEREAS, Roanoke County has been awarded a grant from the Federal
Emergency Management Agency (FEMA) to purchase flood-prone homes along the
Roanoke River in west Roanoke County; and
WHEREAS, the purpose of the West Roanoke River Flood Mitigation Grant (the
Grant) is to reduce the number of structures located in the flood plain and subject to
repetitive flooding damages; and
WHEREAS, staff has identified four properties for acquisition, based upon the
severity of flooding and flooding depths; and
WHEREAS, the real estate to be acquired is located within the Roanoke River
flood plain and this area has been identified in the Federal Emergency Management
Agency Repetitive Loss List of Properties for acquisition based on severity of flooding;
and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition of real estate be accomplished by ordinance; the first reading of this
ordinance was held on August 28, 2007, and the second reading was held on
September 11, 2007.
NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the West Roanoke River Flood Mitigation Project, Phase II, is hereby
approved.
2. That a Flood Mitigation Grant of $300,398 from FEMA is hereby accepted
and appropriated to implement this Project and the County's share, in the amount of
$100,132, is hereby approved to be paid through funds available in the Flood Reduction
September 11, 2007
877
and Drainage Control capital account and through in-kind labor from the Department of
Community Development.
3. That the acquisition of real estate, referenced by tax map number, from
the following property owners, their successors or assigns, is hereby authorized:
Tax Map No. Property Address Owner
64.04-2-3 4455 West River Road Robert and Michelle Whisnant
64.04-2-30 4697 West River Road Lois Spigle
64.04-2-31 4697 West River Road Lois Spigle
64.02-1-22 4796 Poor Mountain Road Thomas and Myra Mathis
4. The consideration for each real estate acquisition shall not exceed a value
to be determined by an independent fair market value appraisal; and
5. That the consideration for each real estate acquisition shall be paid from
the West Roanoke River Flood Mitigation Project, Phase II, Grant funds and County's
match, not to exceed and subject to the amount of funds available; and
6. That in order to accomplish the provisions of the Grant and ordinance, the
Board previously adopted on December 18, 2001, by reference the "County of Roanoke
Hazard Mitigation Grant Program - Acquisition Policy," which established the
procedures and requirements by which acquisition of all real estate shall be
accomplished. The Board may amend this policy from time to time by resolution; and
7. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such actions as may be
necessary to accomplish these acquisitions, all of which shall be on form approved by
the County Attorney's office.
On motion of Supervisor Church to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
INRE:
APPOINTMENTS
1: Capital Improvement ProQram (CIP) Review Committee (appointed
~ district)
Chairman McNamara advised that the following one-year terms expired on
August 31, 2007: (1) King Harvey, Catawba District; (2) James T. Anderson, Cave
Spring District; and (3) Brian Garber, Windsor Hills District. He reported that
Mr. Anderson has advised that he does not wish to serve an additional term.
878
September 11, 2007
2. Clean Vallev Council
Chairman McNamara advised that the two-year term of Dennis "Chip"
Harris expired on June 30,2007.
Supervisor Wray advised that he would have a nominee at the next Board
meeting on September 25,2007.
3. Economic Development Authoritv
Chairman McNamara advised that Craig W. Sharp, who lives in the Vinton
District, has submitted his resignation effective at such time as a replacement may be
appointed or at the end of August 2007; and that Mr. Sharp's four-year term will expire
September 26, 2010.
Supervisor Altizer advised that he would have a nominee at the next
Board meeting on September 25, 2007.
Chairman McNamara advised that the four-year term of Gregory
Apostolou, who lives in the Hollins District, will expire September 26,2007. He reported
that as requested by Supervisor Flora at the Board meeting on August 28, 2007,
Mr. Apostolou was contacted by the Clerk's Office and has advised that he is willing to
serve an additional term. It was the consensus of the Board to appoint Mr. Apostolou
and place confirmation of his appointment on the consent agenda.
Chairman McNamara advised that the four-year term of Carole Brackman,
who lives in the Catawba District, will expire September 26,2007. He reported that she
has advised the Economic Development Department that she is willing to serve an
September 11 , 2007
879
additional term, and Supervisor Church has expressed his willingness to reappoint her.
It was the consensus of the Board to appoint Ms. Brackman and place confirmation of
her appointment on the consent agenda.
4. Grievance Panel
Chairman McNamara advised that the three-year term of R. Vincent
Reynolds expired on September 10, 2007. He reported that at the request of
Supervisor Flora at the Board meeting on August 28, 2007, the Clerk verified with the
Human Resources Department that Mr. Reynolds is eligible for reappointment and that
he is willing to serve another term. It was the consensus of the Board to appoint
Mr. Reynolds and place confirmation of his appointment on the consent agenda.
Chairman McNamara advised that the three-year term of Lee Blair will
expire on October 10, 2007.
5. Local Governments for Sustainabilitv (ICLEI)
Chairman McNamara advised that at the Board meeting on August 14,
2007, the County approved a resolution to join this organization. He reported that in
order to complete the application process, a Board member needs to be appointed as
liaison to this organization. He advised that after this appointment was discussed in
Closed Session at the Board meeting on August 28, 2007, it was recommended that
this appointment rotate with the Chairman. He advised that it was the consensus of the
Board to appoint the Chairman to serve and place confirmation of this appointment on
the consent agenda.
880
September 11, 2007
6. Reaional Stormwater Manaaement Committee
Chairman McNamara advised that the Roanoke Valley-Alleghany
Regional Commission has requested that the County appoint a Board member to serve
on its Regional Stormwater Management Committee. He reported that this appointment
was discussed in Closed Session at the Board meeting on August 28, 2007, and
Supervisor Altizer advised that he was willing to serve on this committee. It was the
consensus of the Board to appoint Supervisor Altizer and place confirmation of his
appointment on the consent agenda.
7. Western Virainia Water Authoritv Board of Directors
Chairman McNamara advised that the three-year term of Elmer C. Hodge
expired on June 30, 2007, and that this appointment will be discussed in closed
meeting.
Mr. Hodge advised that he would arrange interviews with the candidates
that have been identified at the next Board meeting on September 25,2007.
IN RE: CONSENT AGENDA
R-091107-10
Supervisor Altizer moved to adopt the consent resolution. The motion
carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
September 11, 2007
881
RESOLUTION 091107-10 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS
AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT
AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for September
11,.2007, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 3 inclusive, as follows:
1. Approval of minutes for August 14, 2007
2. Request from the schools to accept and appropriate grant funds for GED
examinations
3. Confirmation of committee appointments
That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
INRE:
REQUESTS FOR WORK SESSIONS
Mr. Hodge requested a work session on September 25, 2007, to begin at
noon at the former Public Safety Building on Peters Creek Road and to consist of a tour
of Wolf Creek Subdivision, William Byrd High School, and East County facilities. It was
the consensus of the Board to add this work session.
Supervisor Church requested that a tour of Glenvar Library and West
County facilities be arranged at a later date. Mr. Hodge agreed to do so.
NRE:
REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Church: (1) He thanked Mr. Haislip for responding to
Mr. Grinnell. (2) He thanked Bill Richardson for his work with a citizen in the
882
September 11, 2007
Woodbridge area. (3) He thanked the citizens who came to last night's community
meeting for the Glenvar Library expansion project and County staff including Diane
Hyatt, Diana Rosapepe, and Elmer Hodge. He reported that he has received positive
feed back regarding the meeting and that the citizens of Catawba are excited about the
project.
Supervisor Altizer: He advised that the County is beginning several
major capital projects and that there has been some comment regarding the cost of
these projects. He stated that the Board has a history of making sound financial
decisions and that the County does not have control over construction costs which
continue to rise. He added that the County regains control by undertaking these
projects now at today's prices and that the County has done this on several occasions
through refinancing bonds or by incurring future debt service to save money on the
inflationary costs of these projects which benefits the citzens.
Supervisor Wrav: (1) He advised that there will be a community meeting
on Monday, September 17, 2007, for the Route 220 Corridor Study from 7:00 p.m. until
8:30 p.m. at Clearbrook Elementary School, and he expressed regret that he is unable
to attend the meeting due to a prior commitment. Mr. Hodge reported that staff has
been advised to check the availability of Board members when scheduling community
meetings to avoid such conflicts in the future. (2) He inquired if the impacted citizens
had received a copy of the Chairman's letter requesting federal assistance to implement
whistle stop zones. Mr. Hodge responded that he would check and report back. (3) He
September 11, 2007
883
advised that there were brown spots visible on the mountain along Bandy and Yellow
Mountain Roads, and he requested that Jon Vest of the Extension Office investigate
and report back. (4) He advised that the Commonwealth Transportation Board is
holding a public hearing for VDOT's Six Year Plan on Wednesday, October 24,2007, at
6:00 p.m. at the Salem Civic Center. (5) He advised that he would not be able to attend
the joint meeting with the City of Roanoke and the Western Virginia Water Authority on
Thursday, September 20,2007, due to a prior commitment.
IN RE: REPORTS
Supervisor Flora moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
.1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Continaency
4. Telecommunications Tax Comparison Report
5. Statement of the Treasurer's accountability per investment and
portfolio policy as of Auaust 31. 2007
CLOSED MEETING
INRE:
At 4:42 p.m., Supervisor McNamara moved to go into closed meeting
following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A
884
September 11, 2007
pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of
appointment and performance of specific public officers to regional boards and
commissions. The motion carried by the following recorded vote:
AYES: Supervisors Wray, Church, Altizer, Flora, McNamara
NAYS: None
IN RE: WORK SESSIONS
1: Work session to discuss current status of capital improvement
proiects. (Brent Robertson, Director of Manaaement and Budaet)
The work session was held from 4:58 p.m. until 5:08 p.m.
Mr. Robertson advised that this is a regularly scheduled progress report
for the County's capital improvement projects which will include construction updates as
the projects' progress. He further advised that there have been no major changes since
the previous update to the Board at the August 14, 2007, meeting.
1. 800 MHz Radio Upgrade: Mr. Robertson advised that there were no
changes to report on this project since the Board appropriated funding at the August 28,
2007, Board meeting.
2. Multigenerational Center: Mr. Robertson advised that the Board
approved the funding at their meeting today contingent on the bond sale in spring 2008;
otherwise there were no changes to report for this project.
Supervisor Flora advised that the breakdown of funding sources included
in the Board report for this item was very educational, and he requested that this
September 11, 2007
885
information be provided on the project status sheets in the future. Mr. Robertson
agreed to do so.
3. North County Fire Station: Mr. Robertson advised that the project's
schedule has been delayed as more information has been received regarding the
project, and he further advised that Chief Burch will brief the Board concerning this
project at the October 9, 2007, meeting.
4. New County Garage: Mr. Robertson advised that work on the
partnership agreement with the Western Virginia Water Authority is continuing and that
the project entrance has been redesigned with Hollins Road being the only access point
which should be acceptable to VDOT. He further advised that design development is
ongoing.
5. South County Library: Mr. Robertson advised that a second cost
estimate review is currently underway. In response to Supervisor Wray's inquiry
concerning site access, Ms. Hyatt advised that the County is reviewing the proposed
engineering and design for a roundabout on Merriman Road. She further advised that
this concept is viewed favorably by VDOT and that the County is working with the
Schools on the road improvements as well.
6. North County Business Park: Mr. Robertson advised that a
performance agreement not to exceed $1.5 million in infrastructure improvements was
approved for the project at the August 28,2007, Board meeting.
7. Route 220 Water Line Extension: Mr. Robertson advised that work on
886
September 11, 2007
the Route 220 Corridor Study Comprehensive Plan amendment began in May 2007,
and that the final study is expected to be presented to the Planning Commission in
October 2007, and to the Board in November 2007 for incorporation into the County's
Comprehensive Plan.
The Board commended and thanked staff for their efforts in implementing
these capital projects.
INRE:
CLOSED MEETING
The closed meeting was cancelled by consensus of the Board.
INRE:
ADJOURNMENT
Chairman McNamara adjourned the meeting at 5:10 p.m. to September
20, 2007, at 9:00 a.m. for a joint meeting with Roanoke City Council and the Western
Virginia Water Authority at the Wastewater Treatment Plant, 1540 Underhill Avenue,
SW, Roanoke, VA 24014-3920.
Submitted by:
Approved by:
Mv~
ph P. McNamara
irman