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HomeMy WebLinkAbout9/11/2007 - Regular September 11, 2007 847 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 September 11 , 2007 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of September 2007. INRE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:03 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph P. McNamara, Vice-Chairman Richard C. Flora, Supervisors Michael W. Altizer, Joseph B. "Butch" Church, Michael A. Wray MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; John M. Chambliss, Assistant County Administrator; Dan O'Donnell, Assistant County Administrator; Mary V. Brandt, Assistant Deputy Clerk to the Board; Teresa Hamilton Hall, Public Information Officer INRE: OPENING CEREMONIES The invocation was given by Reverend Brian Clingenpeel, Fire and Rescue Departmental Chaplain. An Honor Guard comprised of representatives from the Roanoke County public safety departments presented the colors in remembrance of September 11, 2001. The Pledge of Allegiance was recited by all present. 848 September 11, 2007 INRE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recoanition of Police Chief Ray Lavinder upon his election as President of the Virainia Association of Chiefs of Police Ray Lavinder, Chief of Police, was present for the recognition. 2. Proclamation declarina October Z throuah October 13. 2007. as Fire Prevention Week in the County of Roanoke Chairman McNamara presented the proclamation to Rick Burch, Chief of Fire and Rescue, and Captain Gary Huffman, Fire Marshal. Also present were: Fire Inspectors Brian Simmons, Randall Spence, and Chris Smith and Spot the Fire and Rescue dog. 3. Recoanition of the Department of Economic Development for aaain beina desianated as an Accredited Economic Development Oraanization CAE DO) ~ the International Economic Development Council (lEDC) Chairman McNamara recognized the following members of the Economic Development Department: Doug Chittum, Director; Jill Loope, Assistant Director; Melinda Cox, Existing Business Program Manager; Joe Zielinski, Economic Development Specialist; and Glenna Ratcliffe, Administrative Assistant. September 11, 2007 849 INRE: PUBLIC HEARING 1.: Public hearina to receive citizen comments reaardina proposed amendments to the fiscal year 2007-2008 budaet in accordance with Section 15.2-2507. Code of Virainia. (Brent Robertson. Director of Manaaement and Budaet) Mr. Robertson advised that this is a public hearing to secure citizens' comments concerning amending the fiscal year 2007-2008 budget by adjusting the aggregate amount to be appropriated during the fiscal year. Mr. Robertson further advised that Section 15.2-2507 of the Code of Virginia provides that whenever such amendments exceed one percent of the total expenditures shown in the adopted budget or $500,000, whichever is lesser, the County must publish notice of a meeting and public hearing. He reported that the notice must state the County's intent to amend the budget and include a brief synopsis of the proposed budget amendments. He stated that this notice was published in the Roanoke Times on September 4,2007. Mr. Robertson advised that the amendments to budget are as follows: (1) a request to appropriate $30,259,852 to build a multigenerational recreation center; (2) a request to appropriate $100,000 for a needs assessment and programming analysis for the Glenvar Library expansion; (3) a request to increase VRS retirement benefits for public safety employees effective January 1, 2008, and to appropriate $150,000 for the increased premium; and (4) a request from the Schools to appropriate 850 September 11,2007 grant funds in the amount of $46,393.99 for General Educational Development (GED) examinations. Mr. Robertson advised that there is no fiscal impact as a result of the public hearing and that the appropriation requests will occur later on this agenda. There were no citizens to speak on this item, and there was no discussion. INRE: NEW BUSINESS 1. Reauest for approval to enact ! General Assembly action to increase VRS retirement benefits for eliQible police, fire and rescue, and sheriff employees effective January .l. 2008. (Elmer C. HodQe, County Administrator) R-091107-1 Mr. Hodge advised that during the 2007 session, the General Assembly passed Senate Bill (SB) 1166 which made several changes to the retirement benefits for state police, sheriffs, and local public safety officers. He reported that two of these changes impact Roanoke County. He stated that the first change, which became effective July 1, 2007, is an increase in the retirement multiplier for sheriffs from 1.70 percent to 1.85 percent. This multiplier is part of the formula that determines a member's monthly retirement benefit. He advised that this bill was passed late in the General Assembly session, so it was not included in the fiscal year 2007-2008 budget. He added that this action was done to recognize public safety employees engaged in hazardous duty. September 11, 2007 851 Mr. Hodge advised that after July 1, 2007, the County may elect to increase the retirement multiplier for all hazardous duty employees (LEOS) from 1.70 percent to 1.85 percent and that this increase, if approved by the Board, would become effective January 1, 2008. He further advised that the increase for sheriffs was automatic; however, the increase for the LEOS is not. He stated that this increase would be for those public safety employees that perform hazardous duty and does not include office staff. He reported that other localities have already increased the VRS multiplier for their public safety personnel. He stated that the funds for this increase for the second half of fiscal year 2007-2008 will be taken from the impacted departmental budgets. He noted that once this increase has been approved, it cannot be revoked. Supervisor Altizer stated that public safety personnel lay their lives on the line daily; therefore, taking this action is the right thing to do, and it may help promote employee retention. Supervisor Church stated that the County needs to provide strong support for its public safety personnel and that this action will help cement the bond the County has with its public safety employees. He added that he has supported this measure for some time. Supervisor Wray advised that the County is committed to providing the best equipment to both the Fire and Rescue and Police Departments. He added that public safety employees are dedicated individuals who have great responsibility and undergo significant training, so this increase in their retirement benefit is well deserved. 852 September 11, 2007 Supervisor Flora stated that employees in the public sector give up something in terms of salary when compared to the private sector and that their only real benefit is their retirement. He advised that he worked in the private sector for 10 years and in public sector for 30 years and that he found his work in the public sector much more satisfying. He added that this is the least the Board can do show appreciation to these employees. Supervisor Church moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 091107-1 ELECTING TO INCREASE VIRGINIA RETIREMENT SYSTEM BENEFITS FOR ELIGIBLE PUBLIC SAFETY EMPLOYEES EFFECTIVE JANUARY 1, 2008, AND APPROPRIATING FUNDS FOR INCREASED PREMIUMS WHEREAS, by resolution legally adopted and approved by the Board, Roanoke County, Virginia, a political subdivision, participates in the Virginia Retirement System under Section 51.1-130 of the Code of Virginia, as amended; and WHEREAS, by resolution or resolutions legally adopted and approved by the Board, Roanoke County has elected to provide the enhanced benefits described in Section 51.1-138, subsection B to selected public safety employee groups, such benefits being referred to collectively as "Section 138 Coverage"; and WHEREAS, the Virginia General Assembly passed legislation effective July 1, 2007, allowing Roanoke County to elect to provide for its employees with Section 138 Coverage a retirement allowance equal to the amount of creditable service multiplied by 1.85 percent of average final compensation as provided in clause (ii) in subsection A (1) of Section 51.1-206 (the "1.85 Multiplier"); and WHEREAS, Roanoke County desires to make this irrevocable election and provide the 1.85 Multiplier to its employees that now have, or may in the future be given, Section 138 Coverage. September 11, 2007 853 NOW THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. That Roanoke County elects to establish the 1.85 Multiplier for all employees who are now, or who may be in the future, provided Section 138 Coverage; and 2. That Roanoke County agrees to pay the employer cost for providing the 1.85 Multiplier to all employees who are now, or who may be in the future, provided Section 138 Coverage, pursuant to this irrevocable election; and 3. That the Board appropriates the sum of one hundred and fifty thousand dollars ($150,000.00) for the existing budgets of the Sheriff, Police, and Fire and Rescue Departments for the remainder of the 2007-2008 fiscal year. 4. That the County Administrator and Clerk to the Board are authorized and directed in the name of Roanoke County to execute any required contract to carry out this irrevocable election, and to do any other thing, or things, incident and necessary in the lawful conclusion of this matter. The seal of the County shall be affixed to any such contract and attested by the Clerk, and the Treasurer of Roanoke County is authorized and directed to pay over to the Treasurer of Virginia from time to time such sums as may be required to be paid by Roanoke County or its employees for this purpose. 5. That this election shall become effective on and after January 1, 2008. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 2. Reauest to appropriate $30.259.852 for the mutiaenerational recreation center. to adopt ! resolution declarina intent to reimburse expenditures from bond proceeds. and to amend the aareement with Construction Dvnamics Group (Diane D. Hvatt. Chief Financial Officer) R-0911 07-2 A-091107-3 854 September 11, 2007 Ms. Hyatt advised that at the August 28, 2007, meeting, the Board approved entering into a comprehensive agreement with FirstChoice Public-Private Partners to develop a mutigenerational recreation center and negotiating the purchase of an appropriate site. Ms. Hyatt advised that the Board will need to appropriate funding for this project before the comprehensive agreement can be signed. She further advised that the budget for the project is $28,459,852 with an additional $1.8 million budgeted for the land. Ms. Hyatt advised that the County currently has $2.3 million in available funds for this project. She reported that a $1.8 million balance remains from the public safety building project, and that $500,000 is available in other capital projects that can be re-appropriated. She stated that this leaves a balance of $27,959,852 that will require financing. She reported that the County is currently planning a revenue bond sale in spring 2008, and the mutigenerational center will be included in this financing. Ms. Hyatt advised that this project and the entire bond issue will not impact any commitments that the Board has made regarding financing for school projects. The County and the Schools currently fund a joint debt financing structure based on a process that was established by the Board and the School Board. She reported that in fiscal year 2007-2008, $4.2 million was appropriated to the debt service in this fund with the School Board and the County making equal contributions. She advised that two-thirds of this revenue will be used to finance school projects and one- September 11, 2007 855 third will finance County projects. She stated that the County is working within the one- third that is allocated to County projects for the multigenerational center and the entire bond issue. Ms. Hyatt advised that the available funds will be used to begin the project until the additional funds are received from the spring 2008 bond sale. She added that staff is requesting authorization to amend the contract with Construction Dynamics Group to provide full program management and construction management services for the project. Ms. Hyatt advised that the cost of the contract amendment has been negotiated subject to Board approval in the amount of $858,392. Ms. Hyatt advised that staff recommends that the Board adopt a resolution to allow the County to reimburse itself from future bond issues or other financings; appropriate $30,259,852 to the multigenerational recreation center from the following sources: (1) Public Safety Building Capital Project-$1.8 million; (2) NPDES Capital Funds-$297,642; (3) Jail Feasibility Capital Funds-$202,358; and (4) bond proceeds-$27,959,852; and authorize a contact amendment to the agreement with Construction Dynamics Group in the amount of $858,392 to provide full program management/construction management services for the project. There was no discussion on this item. Supervisor Flora moved to approve the staff recommendation: (1) Adopt the resolution which allows the County to reimburse itself from future bond issues or other financings. (2) Appropriate $30,259,852 to the multigenerational recreation center 856 September 11, 2007 from the following sources: (a) Public Safety Building Capital Project-$1.8 million; (b) NPDES Capital Funds-$297,642; (c) Jail Feasibility Capital Funds-$202,358; (d) bond proceeds-$27,959,852. (3) Authorize a contact amendment to the agreement with Construction Dynamics Group in the amount of $858,392 to provide full program management/construction management services for the project. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: Supervisor McNamara Supervisor Church reported that there has been a great deal of discussion in the County especially in the Glenvar area concerning the multigenerational center and the County financing projects in a manner that negatively impacts the Schools. He advised that this is not true. He reported that he has attempted to discuss this matter more than once with Ms. Roark who is the Catawba School Board member as he has been approached numerous times by citizens asking him to vote against the multigenerational center because the project will take funding away from the Schools. He requested that Mr. Hodge and Ms. Hyatt explain the method used by the County to finance its capital projects and the impact this has on the Schools. Mr. Hodge advised that it is incorrect for anyone to say that the County's method of financing capital projects takes money away from the Schools. He stated that although the Board has the authority to allocate funds in any manner it deems appropriate, the methods used to finance County capital projects have no impact on September 11, 2007 857 funding for the Schools. He reported that there is a process in place for funding both County and school capital projects. He stated that new revenues are combined each year and allocated equally to the County and the Schools; he added that this process is very successful and has been nationally recognized. He reported that the County and the Schools annually appropriate an equal sum to a joint capital fund and that this allocation has been increased to $2.1 million each from the County and the Schools for fiscal year 2007-2008. He advised that the County receives 50 percent of these funds and that the County's share is used for the County's capital projects and the Schools' share is used for the Schools' capital projects. He noted that this method of funding capital project works very well. In addition to these funds, the County has set aside additional funds and taken advantage of low interest rates to finance its projects. Supervisor Church advised that he requested this clarification due to the fact that many parents in his area have been misinformed by their member of the School Board, and he wanted it made clear that the County is not funding capital projects in a manner that negatively impacts County schools. RESOLUTION 091107-2 OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ROANOKE, VIRGINIA, DECLARING ITS INTENTION TO REIMBURSE ITSELF FROM THE PROCEEDS OF A FINANCING FOR CERTAIN COSTS OF A MUL TIGENERA TIONAL RECREATION CENTER WHEREAS, the Board of Supervisors of the County of Roanoke, Virginia (the "County") has determined that it may be necessary or desirable to advance money to pay the costs of designing, acquiring, constructing and equipping a new Multigenerational Recreation Center (the "Project"), 858 September 11, 2007 NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. The Board of Supervisors adopts this declaration of official intent under Treasury Regulations Section 1.150-2. 2. The Board of Supervisors reasonably expects to reimburse advances made or to be made by the County to pay the costs of designing, acquiring, constructing and equipping the Project from the proceeds of its debt or other financing. The maximum amount of debt or other financing expected to be issued for the designing, acquiring, constructing and equipping the Project is $30,259,852. 3. This resolution shall take effect immediately upon its adoption. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora NAYS: Supervisor McNamara 3. Reauest to appropriate J100,000 for the needs assessment and proarammina analvsis for the Glenvar Library expansion. (Diana Rosapepe, Director of Library Services) A-091107-4 Ms. Rosapepe advised that this is a request for an appropriation to hire a professional architectural firm to develop a comprehensive building program for the Glenvar Library. She reported that the Glenvar Library is approximately 30 years old and has become a time capsule of 1978 furnishings. She further advised that the Glenvar Library urgently needs upgrading in order to offer services that are comparable to those of other branch libraries in the system. She noted that staff has performed preliminary planning for this project which is one of Library Services' CIP requests, and she added that the Glenvar Library expansion received a high rating in the CIP. She reported that a space/needs analysis has been completed and that community meetings September 11, 2007 859 have been held to get input from the community including one on September 10, 2007, which Supervisor Church attended. She advised that the loss of property at the front of the site would be taken into consideration as VDOT exercises its option to extend its right of way for Route 460 which will have an impact on the siting for the project. She reported that the project cannot proceed without professional assistance and that the study would help with long range planning. She further advised that the assessment should be performed by a professional who can recommend optimum placement for the library and the parking lot as well as the programmatic relationships within the library and the space needs for the collection. This study should help reduce the long-range costs of the project and is an essential piece of the design process which can be carried forward into architectural and engineering services. Supervisor Flora noted that although actual design work will not be performed during the programming and needs assessment, conceptual plans will be prepared to show how modifications will impact the existing building. He added that while this project may not be on the same scale as the South County library, it has been needed for some time. He requested that Ms. Rosapepe share the results of the study during a work session once the study has been completed. Supervisor Church thanked Mr. Hodge, Ms. Hyatt, and Ms. Rosapepe for their work on the project, and he commended the library staff for their friendly, professional attitude as commented on by many of the citizens who attended last night's community meeting. He advised that he was given an informative tour of the facility 860 September 11,2007 during the community meeting; and he added that since the facility is only 5,000 square feet, a tour does not take long. He advised that even with VDOT taking land at the front of the property, the library is still in a great location. He recommended that the Board take a tour of the facility and requested that Mr. Hodge arrange one. He stated that the Glenvar Library functions as a community meeting place for multiple generations and that he hoped the new addition will give the library the space it requires. Supervisor Church moved to approve staff recommendation (appropriating $100,000 from the County Major Capital Fund to the Glenvar Library expansion for needs assessment and programming analysis). The motion carried by the following recorded vote: AYES: NAYS: Supervisors Wray, Church, Altizer, Flora, McNamara None 4. Reauest to adopt !. resolution chanaina the location of reaular meetinas of the Roanoke County Board of Supervisors. (Paul Mahoney. County Attorney) R-091107-5 Mr. Mahoney advised that it is necessary to change the location for Board meetings for the next three months while the existing Board room is renovated. He further advised that State Code and County Code require that the Board adopt a resolution and give notice to the public of its intention when changing the location of its regular meeting place. He reported that the attached resolution satisfies these Code September 11, 2007 861 requirements. He added that the Clerk to the Board is required to give notice to each member of the Board of this resolution, post a copy of this resolution in the office of the Clerk, and publish a copy of this resolution in the Roanoke Times. Mr. Mahoney advised that Board meetings will be held in the old Emergency Operations Center (EOC) at the former Public Safety Center located at 3568 Peters Creek Road beginning September 25, 2007, and continuing through December 4, 2007. He further advised that the Planning Commission will also hold its public hearings at this location and will publish their own notices. He stated that it is important to publicize the new location and that he had spoken to the media to help inform the citizens. In response to Supervisor Altizer's inquiry, Ms. Hall advised that a notice would be broadcast on the local public access channel. Supervisor Flora inquired if the Planning Commission was required to take action to change the location of their meeting place. Mr. Mahoney advised that the Planning Commission would be required to provide notice to the public. He added that although the Planning Commission would hold its public hearings at the new location, it would continue to hold work sessions in the fourth floor training room at the Roanoke County Administration Building. He reported that the Board of Zoning Appeals would also meet in the fourth floor training room. 862 September 11, 2007 In response to an inquiry from Supervisor Wray, Mr. Mahoney reported that the former Public Safety Center was Americans with Disabilities Act (ADA) compliant. Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 091107-5 CHANGING THE LOCATION OF REGULAR MEETINGS OF THE ROANOKE COUNTY BOARD OF SUPERVISORS WHEREAS, Section 15.2-1416 of the Code of Virginia and Section 2-102 (e) of the Roanoke County Code provide that any change in the location of regular meetings of the Board of Supervisors be accomplished by resolution; and WHEREAS, this change in meeting location is necessitated by renovations to the Board of Supervisors' meeting room located in the Roanoke County Administration Center at 5204 Bernard Drive; and WHEREAS, it is anticipated that these renovations will take three months to complete. NOW THEREFORE be it resolved by the Board of Supervisors of Roanoke County, Virginia as follows: 1. That the location for meetings of the Board of Supervisors be changed from the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA to the former Public Safety Center located at 3568 Peters Creek Road, Roanoke, VA. 2. That meetings of the Board of Supervisors shall be held at the former Public Safety Center beginning September 25,2007 through December 4,2007. 3. That the Clerk to the Board of Supervisors is directed to give notice to each member of the Board of this Resolution at least three days prior to September 25, 2007, and shall cause a copy of the Resolution to be posted in the office of the Clerk to the Board at the Roanoke County Administration Center and published in The Roanoke Times at least seven days prior to September 25, 2007. September 11 , 2007 863 On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 5. Reauest to approve ! resolution arantina ! waiver to Ryan Companies US, Q!1 behalf of Oppidan Investment Company, under Section 13.23 of the Roanoke County Code to the provisions of the County's Noise Ordinance, Article !h Noise of Chapter 13: Offenses-Miscellaneous to expedite construction. (Doua Chittum, Director of Economic Development) R-091107-6 Mr. Chittum advised that the County recently received a letter from Ryan Companies US, Inc. requesting a waiver of the noise ordinance under Section 13-23 "Undue Hardship Waiver," from October 1, 2007, to April 1, 2008. He further advised that Ryan Companies is acting as general contractor for Oppidan Investment Company and will be constructing the new Gander Mountain and Camping World retail stores in North Roanoke County off Plantation Road in addition to a new retail facility with a similar theme that has not yet been announced. Mr. Chittum advised that the Board granted a similar noise waiver to Ryan Companies in April 2007; however, due to project delays, the waiver was not utilized. He reported that the noise ordinance currently allows construction to begin at 7:00 a.m. Monday through Friday and from 10:00 a.m. until 10:00 p.m. on Saturday. He reported 864 September 11, 2007 that the company is requesting to begin work one-half hour earlier (6:30 a.m.) Monday through Friday and to work from 6:30 a.m. until 8:00 p.m. on Saturday. He added that there is no request for a waiver from the ordinance on Sundays. Mr. Chittum advised that this has been a difficult site and has required significant preparation, so the project has taken longer than anticipated. He further advised that when the previous wavier was granted, the County sent letters to the neighbors; and he reported that notice would again be given. He stated that a community meeting was held when the previous wavier was granted so there is a great deal of awareness of the project within the community. There was no discussion on this item. Supervisor Flora moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None RESOLUTION 091107-6 GRANTING A WAIVER UNDER SECTION 13- 23 OF THE ROANOKE COUNTY CODE TO THE PROVISIONS OF THE COUNTY'S NOISE ORDINANCE, ARTICLE II. NOISE OF CHAPTER 13: OFFENSES - MISCELLANEOUS OF THE ROANOKE COUNTY CODE, OPPIDAN INVESTMENT COMPANY WHEREAS, Ryan Companies US, Inc., the general contractors for the construction of the Gander Mountain and Camping World retail stores for Oppidan Investment Company on a 40-acre site west of Plantation Road and south of Interstate 81 in Roanoke County, has requested a waiver of the County's noise ordinance as contemplated under Sec. 13-23. Undue hardship waiver. to permit construction activity beginning on October 1,2007, and ending April 1 ,2008; and September 11 , 2007 865 WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance, Article II. Noise of Chapter 13: Offenses - Miscellaneous to avoid undue hardship upon consideration of certain factors set forth in subsection (b) of Sec. 13-23 and after making certain alternative findings. BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. In making its determination as to whether to grant the requested waiver to the Ryan Companies US, Inc. from the County's noise ordinance, the Board of Supervisors has considered the following factors: a. The time of day the noise will occur and the duration of the noise: Beginning not earlier than 6:30 a.m. and ending not later than 10:00 p.m. on Monday through Friday. Construction on Saturday shall be done only between the hours of 6:30 a.m. and 8:00 p.m.; b. Whether the noise is intermittent or continuous: The noise produced will be continuous. c. The extensiveness of the noise: Construction noise may be extensive from time to time. This schedule will allow for the least amount of inconvenience possible to complete this project. d. The technical and economic feasibility of bringing the noise into conformance with the noise ordinance: To achieve the desired goal of opening these retail stores in the Spring of 2008, to complete construction activities prior to the winter season, and to minimize escalation of costs, this waiver is necessary. e. Other matters related to the impact of the noise on the health, safety and welfare of the community and the degree of hardship resulting from enforcement of the ordinance: The hours of construction will minimize the duration of the construction period, benefiting adjoining residences and businesses. f. The extent to which the noise is necessary and incidental to the commercial and industrial use generating the sound: The noise to be generated by this phase of construction of the Gander Mountain and Camping World retail stores is normal and expected for this type of operation. 2. The Board of Supervisors makes the following finding: Compliance with the provisions of the County's noise ordinance concerning the specific act of noise disturbance by construction machinery or operations under subsection (1) of Sec. 13-21. Specific acts as noise disturbance. or under the provision of Sec. 13-20. General prohibition. would produce serious economic hardship for Ryan Companies US, Inc. without producing any substantial benefit to the public either living in the area of this construction or generally. 866 September 11, 2007 3. That the provisions of Sec.13-21. Specific acts as noise, subsection (1) and Sec. 13-20. General prohibition. of Article II. NOISE of Chapter 13. OFFENSES- MISCELLANEOUS be WAIVED from October 1, 2007 until April 1, 2008. 4. This Waiver is granted specifically to Ryan Companies US, Inc. its officers, employees and agents for construction related activities at the Oppidan Investment Company site located on approximately 40 acres west of Plantation Road and south of Interstate 81 in Roanoke County, Virginia. 5. That this Waiver may only be extended upon written application and approval by the Board of Supervisors. 6. That this Resolution shall be in full force and effect from its passage. On motion of Supervisor Flora to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None 6. Request to adopt ! resolution in support of the Virainia Department of Transportation (VDOT) Secondary Road Proiect 1662-080-297. C-501. 8-679. and 1663-080-298. C-501. 0-680 McVittv Road (Route 1662) and Old Cave Sprina Road (Route 1663), located in Windsor Hills Maaisterial District. (Arnold Covey. Director of Community Development) R-091107-7 Mr. Covey advised that the McVitty Road and Old Cave Spring Road roadway improvement projects were placed in the Secondary Roads Six-Year Improvement Plan in 1994 and are currently the top two priority projects in the recently approved plan for fiscal years 2007-2013. He further advised that the purpose of these projects is to improve horizontal alignment and drainage, widen the roadway, and replace the existing bridge over Mudlick Creek along McVitty Road and Old Cave Spring Road. September 11, 2007 867 Mr. Covey advised that McVitty Road and Old Cave Spring Road, both urban local streets, will be widened from the existing width of eighteen feet to the proposed width of twenty-four feet. He reported that as proposed, the typical section will widen the existing shoulders from two feet to five feet and pave four feet of the shoulder. He added that the two existing pipe arches at the Old Cave Spring Road and Farmington Road intersection will be replaced with a box culvert and that the existing turn lanes on Old Cave Spring Road at the Brambleton Road intersection will be extended. He advised that the McVitty Road and Old Cave Spring intersection will be reconfigured to allow continuous through movements along McVitty Road in the northbound and southbound directions along with new turn lanes. Dual left-turn lanes are proposed on McVitty Road at the Electric Road intersection, and the traffic signal will be redesigned. He further advised that the existing bridge over Mudlick Creek will be replaced with a new bridge to accommodate a future Mudlick Greenway. He added that traffic is expected to be maintained throughout construction with the possibility of short periods of road closures. Mr. Covey advised that a Board work session was held on August 26, 2003, to discuss the addition of bike lanes to this project, and an agreement was reached to widen the paved shoulder to four feet to accommodate bicyclists during the work session. Mr. Covey further advised that VDOT held a design public hearing for this project on January 26, 2006, and that approximately fifty-six citizens attended the 868 September 11, 2007 hearing with many providing comments to VDOT staff. He reported that VDOT believes that the citizens' comments have been adequately addressed so that the project, as submitted to the County, is the best possible design. He stated that VDOT did investigate incorporating the Mudlick Creek Greenway into their design; however, this component was eliminated from the project because it would require extending the fill slopes, relocating a larger segment of Mudlick Creek, and adding additional right-of-way at a cost of $754,000. He added that the current design does include raising the elevation of the new bridge to provide access for a future greenway. Mr. Covey reported that the anticipated schedule for the project, assuming that the Board approves the resolution of support, is to begin right-of-way acquisition in the fourth quarter of 2007, to advertise to accept bids from contractors for construction in 2012, and to begin construction in 2013. He added that the estimated completion date for the project is 2015. Mr. Covey advised that the total estimated project cost is $8,907,103. He further advised that this project is funded in the County's Secondary Roads Six-Year Improvement Program with state and federal funds, so there is no County allocation for this project. Mr. Covey requested that the Board approve the resolution supporting the project. There was no discussion on this item. September 11, 2007 869 Supervisor McNamara moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None Mr. Covey reported that he was advised today by Dan Collins, the VDOT Salem District Manager, that the John Richardson Road Bridge was officially closed today due to weight issues. He advised that improvements to this bridge are also on the Six-Year Road Plan and that this bridge is adjacent to the site of the new fire station, so staff will determine what can be done to facilitate the project. RESOLUTION 091107-7 REQUESTING APPROVAL AND SUPPORT OF THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S PROJECTS (1662-080-297, PE-106, RW-201, C-501, B-679, FEDERAL PROJECT: BROS-5128(207), UPC=15187) MCVITTY ROAD (ROUTE 1662) AND (1663-080-298, C-501, 0-680, UPC=15188) OLD CAVE SPRING ROAD (ROUTE 1663) WHEREAS, the Virginia Department of Transportation held a design public hearing on January 26, 2006, for the purpose of soliciting public comments on the proposed improvements to McVitty Road (Route 1662) and Old Cave Spring Road (Route 1663); and WHEREAS, the Virginia Department of Transportation has adequately addressed the public comments as submitted to them for this project; and WHEREAS, the Board of Supervisors does hereby approve and support the improvements as proposed to McVitty Road (Route 1662) and Old Cave Spring Road (Route 1663) as outlined in Roanoke County's Secondary Roads System Six-Year Improvement Plan for Fiscal Years 2008-2013 and shown on plans presented at the January 2006 public hearing; and WHEREAS, the Board of Supervisors recognizes that both McVitty Road and Old Cave Spring Road will likely be closed for short durations of time during this construction; and WHEREAS, the Board of Supervisors recommends in order to control project costs, that an alternative source of funding for the greenway be considered. 870 September 11 , 2007 NOW, therefore, BE IT RESOLVED, that a certified copy of this resolution duly attested be forthwith forwarded to the Virginia Department of Transportation, Salem Residency Office, by the Clerk to the Board of Supervisors. Recorded Vote: Moved by: Seconded by: Yeas: Nays: Supervisor McNamara None Required Supervisors Wray, Church, Altizer, Flora, McNamara None INRE: FIRST READING OF ORDINANCES 1: First readinQ of an ordinance amendinQ the Roanoke County Code ~ the adoption of ! new Chapter 23. Stormwater ManaQement. amendinQ Section 8.1-5. "Local Erosion and Sediment Control ProQram". repealinQ Section 500 of the "DesiQn and Construction Standards Manual". adoptinQ ! new "Stormwater ManaQement DesiQn Manual". and providinQ for an effective date. (Arnold Covey. Director of Community Development) Mr. Covey advised that staff recommends that the Board approve the first reading of this ordinance and authorize staff to schedule the second reading and public hearing for September 25, 2007. Mr. Covey reported that these regulations are mandated by the United States Environmental Protection Agency (EPA) through the Clean Water Act to control water pollution by regulating sources that discharge pollutants into waters of the United States. He advised that these regulations require communities with storm sewer systems to obtain permits and implement activities to control storm water runoff. He September 11 , 2007 871 stated that Roanoke County is listed among the Virginia Phase II communities required to adopt a stormwater management ordinance addressing water quality. Mr. Covey advised that this ordinance applies only to new construction and redevelopment of property. He noted that it does not require existing stormwater facilities be retrofitted. Mr. Covey further advised that the stormwater quantity requirements for flood management would remain the same. He reported that these requirements for permanent stormwater quality controls c;lre added in the form of best management practices (BMP). He advised that water quality management requires County-wide training and collaboration between all segments of the development community and homeowners. Mr. Covey advised that the proposed ordinance is based on a state model ordinance incorporating stormwater quantity and quality requirements that comply with current state regulations. He stated that the County hired Hayes, Seay, Mattern & Mattern, Inc. (HSMM) as an engineering consultant to provide technical assistance to the County's engineering staff in drafting the ordinance. He reported that the ordinance is accompanied by a stormwater management manual that provides design standards and detailed guidance to developers, property owners, and design professionals to assist them in complying with the stormwater management ordinance. Mr. Covey advised that participants and stakeholders included the Virginia Department of Environmental Quality (DEQ), Virginia Department of Transportation 872 September 11, 2007 (VDOT), the Roanoke Valley-Alleghany Regional Commission (RVARC), Town of Vinton staff, local engineering firms, local contractors, homebuilders, and a citizens' advisory committee that provided input to the County's engineering staff regarding the process. Mr. Covey advised that the Board reviewed the ordinance and manual during two consecutive work sessions in May and July. He reported that staff clarified the reasons for the ordinance, addressed questions and concerns, and explained the significant impact on the County if the County failed to adopt the ordinance before the end of 2007. Mr. Covey advised that to remain in compliance with the federal and state regulations under the Clean Water Act, the County needs to adopt this new stormwater ordinance. He noted that the current permit deadline for re-authorization for a Virginia Pollutant Discharge Elimination System (VPDES) permit is December 9, 2007. He further advised that this ordinance will make significant changes to the development review process and its inspection. He reported it would assist the development community to keep the review process moving by addressing the water quality issues at the time of the development review. He advised that the effective date of the ordinance will be January 1, 2008, and that additional resources will be needed to comply with all review and inspection processes in the future. Mr. Covey further advised that on March 11, 2003, the Board adopted a resolution authorizing a VPDES general permit registration statement with the DEQ. He September 11, 2007 873 reported that one of the conditions of this permit was that the County would develop and implement an ordinance to address post-construction runoff from new development or redevelopment that incorporated stormwater quality "best management practices." There was no discussion on this item. Supervisor Altizer moved to approve the first reading and set the second reading and public hearing for September 25, 2007. The motion carried by the following recorded vote: Supervisors Wray, Church, Altizer, Flora, McNamara None 2. First readina of an ordinance authorizina the creation and conveyance of ! new sanitary sewer easement to the Western Virainia Water Authority throuah Green Hill Park in order to provide sewer service for GCT Development, LLC, Catawba Maaisterial District. (Pete Haislip, Director of Parks. Recreation and Tourism) Mr. Haislip advised that the County is legally required to follow this process although the Board had previously approved a sanitary sewer easement through Green Hill Park to support a development adjacent to the park. He reported that when GCT Development was constructing the sewer easement, the County agreed to make a field engineering change to shift the sewer slightly to take better advantage of the terrain. He stated that the original easement was granted on April 26, 2005, and he AYES: NAYS: 874 September 11, 2007 advised that another easement is required for the field change. He added that the contractor had previously made a generous contribution to be used for greenways and paid for some paving, so staff felt that the contractor had adequately compensated the County for the value of the easement and was recommending approval. Supervisor Altizer advised that although he planned to support the motion and was aware that the contractor had made a generous donation to Green Hill Park, he was still dissatisfied with the County's method of granting easements as he has stated on numerous occasions. He stated the County is giving easements at a cost of $5.44 per foot at 40 percent of assessment and that this policy is something that the Board needs to examine. Mr. Haislip noted that the Board has directed staff to reexamine its easement policy, and he advised that he would be glad to assist in this endeavor. Supervisor Wray noted that this request is similar to the request for an easement in Starkey Park which was when Supervisor Altizer raised this issue. He added that he was looking forward to hearing the results of the examination. In response to an inquiry of Supervisor Church, Mr. Haislip advised that there would be no changes to Green Hill Park as a result of this easement. Supervisor Church moved to approve the first reading and set the second reading for September 25,2007. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None September 11, 2007 875 INRE: SECOND READING OF ORDINANCES .L Second readina of an ordinance approvina the West Roanoke River Flood Mitiaation proiect. Phase J1. acceptina flood mitiaation arant of J300.398 from FEMA and appropriatina the arant to this proiect. authorizina the County match of J100.132 to be paid throuah funds and in-kind labor from the Department of Community Development. and authorizina the aCQuisition of real estate to reduce the number of structures in the Roanoke River Flood Plain. Catawba Maaisterial District. (Arnold Covey. Director. Community Development) 0-091107-8 A-091107-9 Mr. Covey advised that the first reading of the ordinance was held on August 28, 2007, and there have been no changes to the board report or the ordinance since that time. Mr. Cover advised that staff was recommending that the Board accept the grant and authorize staff to provide the necessary match in funds and in-kind labor from the Community Development Department. He reported that the ordinance authorizes the acquisition of the identified properties. There was no discussion on this item. Supervisor Church moved to approve staff recommendation: (1) accept the grant and authorize staff to match with funds and in-kind labor from the Department 876 September 11 , 2007 of Community Development; and (2) approve the ordinance authorizing the acquisition of the identified properties. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None ORDINANCE 091107-8 APPROVING THE WEST ROANOKE RIVER FLOOD MITIGATION PROJECT, PHASE II, ACCEPTING A FLOOD MITIGATION GRANT OF $300,398 FROM FEMA AND APPROPRIATING THE GRANT TO THIS PROJECT, AUTHORIZING THE COUNTY MATCH OF $100,132 TO BE PAID THROUGH FUNDS AND IN-KIND LABOR FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT, AND AUTHORIZING THE ACQUISITION OF REAL ESTATE TO REDUCE THE NUMBER OF STRUCTURES IN THE ROANOKE RIVER FLOOD PLAIN WHEREAS, Roanoke County has been awarded a grant from the Federal Emergency Management Agency (FEMA) to purchase flood-prone homes along the Roanoke River in west Roanoke County; and WHEREAS, the purpose of the West Roanoke River Flood Mitigation Grant (the Grant) is to reduce the number of structures located in the flood plain and subject to repetitive flooding damages; and WHEREAS, staff has identified four properties for acquisition, based upon the severity of flooding and flooding depths; and WHEREAS, the real estate to be acquired is located within the Roanoke River flood plain and this area has been identified in the Federal Emergency Management Agency Repetitive Loss List of Properties for acquisition based on severity of flooding; and WHEREAS, Section 18.04 of the Roanoke County Charter directs that the acquisition of real estate be accomplished by ordinance; the first reading of this ordinance was held on August 28, 2007, and the second reading was held on September 11, 2007. NOW, THEREFORE, be it ordained by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the West Roanoke River Flood Mitigation Project, Phase II, is hereby approved. 2. That a Flood Mitigation Grant of $300,398 from FEMA is hereby accepted and appropriated to implement this Project and the County's share, in the amount of $100,132, is hereby approved to be paid through funds available in the Flood Reduction September 11, 2007 877 and Drainage Control capital account and through in-kind labor from the Department of Community Development. 3. That the acquisition of real estate, referenced by tax map number, from the following property owners, their successors or assigns, is hereby authorized: Tax Map No. Property Address Owner 64.04-2-3 4455 West River Road Robert and Michelle Whisnant 64.04-2-30 4697 West River Road Lois Spigle 64.04-2-31 4697 West River Road Lois Spigle 64.02-1-22 4796 Poor Mountain Road Thomas and Myra Mathis 4. The consideration for each real estate acquisition shall not exceed a value to be determined by an independent fair market value appraisal; and 5. That the consideration for each real estate acquisition shall be paid from the West Roanoke River Flood Mitigation Project, Phase II, Grant funds and County's match, not to exceed and subject to the amount of funds available; and 6. That in order to accomplish the provisions of the Grant and ordinance, the Board previously adopted on December 18, 2001, by reference the "County of Roanoke Hazard Mitigation Grant Program - Acquisition Policy," which established the procedures and requirements by which acquisition of all real estate shall be accomplished. The Board may amend this policy from time to time by resolution; and 7. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish these acquisitions, all of which shall be on form approved by the County Attorney's office. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None INRE: APPOINTMENTS 1: Capital Improvement ProQram (CIP) Review Committee (appointed ~ district) Chairman McNamara advised that the following one-year terms expired on August 31, 2007: (1) King Harvey, Catawba District; (2) James T. Anderson, Cave Spring District; and (3) Brian Garber, Windsor Hills District. He reported that Mr. Anderson has advised that he does not wish to serve an additional term. 878 September 11, 2007 2. Clean Vallev Council Chairman McNamara advised that the two-year term of Dennis "Chip" Harris expired on June 30,2007. Supervisor Wray advised that he would have a nominee at the next Board meeting on September 25,2007. 3. Economic Development Authoritv Chairman McNamara advised that Craig W. Sharp, who lives in the Vinton District, has submitted his resignation effective at such time as a replacement may be appointed or at the end of August 2007; and that Mr. Sharp's four-year term will expire September 26, 2010. Supervisor Altizer advised that he would have a nominee at the next Board meeting on September 25, 2007. Chairman McNamara advised that the four-year term of Gregory Apostolou, who lives in the Hollins District, will expire September 26,2007. He reported that as requested by Supervisor Flora at the Board meeting on August 28, 2007, Mr. Apostolou was contacted by the Clerk's Office and has advised that he is willing to serve an additional term. It was the consensus of the Board to appoint Mr. Apostolou and place confirmation of his appointment on the consent agenda. Chairman McNamara advised that the four-year term of Carole Brackman, who lives in the Catawba District, will expire September 26,2007. He reported that she has advised the Economic Development Department that she is willing to serve an September 11 , 2007 879 additional term, and Supervisor Church has expressed his willingness to reappoint her. It was the consensus of the Board to appoint Ms. Brackman and place confirmation of her appointment on the consent agenda. 4. Grievance Panel Chairman McNamara advised that the three-year term of R. Vincent Reynolds expired on September 10, 2007. He reported that at the request of Supervisor Flora at the Board meeting on August 28, 2007, the Clerk verified with the Human Resources Department that Mr. Reynolds is eligible for reappointment and that he is willing to serve another term. It was the consensus of the Board to appoint Mr. Reynolds and place confirmation of his appointment on the consent agenda. Chairman McNamara advised that the three-year term of Lee Blair will expire on October 10, 2007. 5. Local Governments for Sustainabilitv (ICLEI) Chairman McNamara advised that at the Board meeting on August 14, 2007, the County approved a resolution to join this organization. He reported that in order to complete the application process, a Board member needs to be appointed as liaison to this organization. He advised that after this appointment was discussed in Closed Session at the Board meeting on August 28, 2007, it was recommended that this appointment rotate with the Chairman. He advised that it was the consensus of the Board to appoint the Chairman to serve and place confirmation of this appointment on the consent agenda. 880 September 11, 2007 6. Reaional Stormwater Manaaement Committee Chairman McNamara advised that the Roanoke Valley-Alleghany Regional Commission has requested that the County appoint a Board member to serve on its Regional Stormwater Management Committee. He reported that this appointment was discussed in Closed Session at the Board meeting on August 28, 2007, and Supervisor Altizer advised that he was willing to serve on this committee. It was the consensus of the Board to appoint Supervisor Altizer and place confirmation of his appointment on the consent agenda. 7. Western Virainia Water Authoritv Board of Directors Chairman McNamara advised that the three-year term of Elmer C. Hodge expired on June 30, 2007, and that this appointment will be discussed in closed meeting. Mr. Hodge advised that he would arrange interviews with the candidates that have been identified at the next Board meeting on September 25,2007. IN RE: CONSENT AGENDA R-091107-10 Supervisor Altizer moved to adopt the consent resolution. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None September 11, 2007 881 RESOLUTION 091107-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM 1- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for September 11,.2007, designated as Item I - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes for August 14, 2007 2. Request from the schools to accept and appropriate grant funds for GED examinations 3. Confirmation of committee appointments That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None INRE: REQUESTS FOR WORK SESSIONS Mr. Hodge requested a work session on September 25, 2007, to begin at noon at the former Public Safety Building on Peters Creek Road and to consist of a tour of Wolf Creek Subdivision, William Byrd High School, and East County facilities. It was the consensus of the Board to add this work session. Supervisor Church requested that a tour of Glenvar Library and West County facilities be arranged at a later date. Mr. Hodge agreed to do so. NRE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Church: (1) He thanked Mr. Haislip for responding to Mr. Grinnell. (2) He thanked Bill Richardson for his work with a citizen in the 882 September 11, 2007 Woodbridge area. (3) He thanked the citizens who came to last night's community meeting for the Glenvar Library expansion project and County staff including Diane Hyatt, Diana Rosapepe, and Elmer Hodge. He reported that he has received positive feed back regarding the meeting and that the citizens of Catawba are excited about the project. Supervisor Altizer: He advised that the County is beginning several major capital projects and that there has been some comment regarding the cost of these projects. He stated that the Board has a history of making sound financial decisions and that the County does not have control over construction costs which continue to rise. He added that the County regains control by undertaking these projects now at today's prices and that the County has done this on several occasions through refinancing bonds or by incurring future debt service to save money on the inflationary costs of these projects which benefits the citzens. Supervisor Wrav: (1) He advised that there will be a community meeting on Monday, September 17, 2007, for the Route 220 Corridor Study from 7:00 p.m. until 8:30 p.m. at Clearbrook Elementary School, and he expressed regret that he is unable to attend the meeting due to a prior commitment. Mr. Hodge reported that staff has been advised to check the availability of Board members when scheduling community meetings to avoid such conflicts in the future. (2) He inquired if the impacted citizens had received a copy of the Chairman's letter requesting federal assistance to implement whistle stop zones. Mr. Hodge responded that he would check and report back. (3) He September 11, 2007 883 advised that there were brown spots visible on the mountain along Bandy and Yellow Mountain Roads, and he requested that Jon Vest of the Extension Office investigate and report back. (4) He advised that the Commonwealth Transportation Board is holding a public hearing for VDOT's Six Year Plan on Wednesday, October 24,2007, at 6:00 p.m. at the Salem Civic Center. (5) He advised that he would not be able to attend the joint meeting with the City of Roanoke and the Western Virginia Water Authority on Thursday, September 20,2007, due to a prior commitment. IN RE: REPORTS Supervisor Flora moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None .1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Continaency 4. Telecommunications Tax Comparison Report 5. Statement of the Treasurer's accountability per investment and portfolio policy as of Auaust 31. 2007 CLOSED MEETING INRE: At 4:42 p.m., Supervisor McNamara moved to go into closed meeting following the work sessions pursuant to the Code of Virginia Section 2.2-3711 A 884 September 11, 2007 pursuant to the Code of Virginia Section 2.2-3711 A (1) discussion or consideration of appointment and performance of specific public officers to regional boards and commissions. The motion carried by the following recorded vote: AYES: Supervisors Wray, Church, Altizer, Flora, McNamara NAYS: None IN RE: WORK SESSIONS 1: Work session to discuss current status of capital improvement proiects. (Brent Robertson, Director of Manaaement and Budaet) The work session was held from 4:58 p.m. until 5:08 p.m. Mr. Robertson advised that this is a regularly scheduled progress report for the County's capital improvement projects which will include construction updates as the projects' progress. He further advised that there have been no major changes since the previous update to the Board at the August 14, 2007, meeting. 1. 800 MHz Radio Upgrade: Mr. Robertson advised that there were no changes to report on this project since the Board appropriated funding at the August 28, 2007, Board meeting. 2. Multigenerational Center: Mr. Robertson advised that the Board approved the funding at their meeting today contingent on the bond sale in spring 2008; otherwise there were no changes to report for this project. Supervisor Flora advised that the breakdown of funding sources included in the Board report for this item was very educational, and he requested that this September 11, 2007 885 information be provided on the project status sheets in the future. Mr. Robertson agreed to do so. 3. North County Fire Station: Mr. Robertson advised that the project's schedule has been delayed as more information has been received regarding the project, and he further advised that Chief Burch will brief the Board concerning this project at the October 9, 2007, meeting. 4. New County Garage: Mr. Robertson advised that work on the partnership agreement with the Western Virginia Water Authority is continuing and that the project entrance has been redesigned with Hollins Road being the only access point which should be acceptable to VDOT. He further advised that design development is ongoing. 5. South County Library: Mr. Robertson advised that a second cost estimate review is currently underway. In response to Supervisor Wray's inquiry concerning site access, Ms. Hyatt advised that the County is reviewing the proposed engineering and design for a roundabout on Merriman Road. She further advised that this concept is viewed favorably by VDOT and that the County is working with the Schools on the road improvements as well. 6. North County Business Park: Mr. Robertson advised that a performance agreement not to exceed $1.5 million in infrastructure improvements was approved for the project at the August 28,2007, Board meeting. 7. Route 220 Water Line Extension: Mr. Robertson advised that work on 886 September 11, 2007 the Route 220 Corridor Study Comprehensive Plan amendment began in May 2007, and that the final study is expected to be presented to the Planning Commission in October 2007, and to the Board in November 2007 for incorporation into the County's Comprehensive Plan. The Board commended and thanked staff for their efforts in implementing these capital projects. INRE: CLOSED MEETING The closed meeting was cancelled by consensus of the Board. INRE: ADJOURNMENT Chairman McNamara adjourned the meeting at 5:10 p.m. to September 20, 2007, at 9:00 a.m. for a joint meeting with Roanoke City Council and the Western Virginia Water Authority at the Wastewater Treatment Plant, 1540 Underhill Avenue, SW, Roanoke, VA 24014-3920. Submitted by: Approved by: Mv~ ph P. McNamara irman