3/10/2009 - RegularMarch 10, 2009 143
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
March 10, 2009
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of March 2009.
IN RE: CALL TO ORDER
Chairman Altizer called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT: Chairman Michael W. Altizer, Vice-Chairman Joseph P.
McNamara, Supervisors Joseph B. "Butch" Church, Richard
C. Flora, Charlotte A. Moore
MEMBERS ABSENT: None
STAFF PRESENT: John M. Chambliss, County Administrator; Paul M.
Mahoney, County Attorney; Dan O'Donnell, Assistant County
Administrator; Brenda J. Holton, Deputy Clerk to the Board;
Teresa Hamilton Hall, Public Information Director
IN RE: OPENING CEREMONIES
The invocation was given by Reverend Tim Gearheart, Calvary-Halls
United Methodist Church. The Pledge of Allegiance was recited by all present.
144 March 10, 2009
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Chambliss requested the addition of the following item: Introduction of
Group Study Exchange participants from Rotary Foundation, District 9320, South Africa
by Tarek Moneir, Deputy Director of Development Services.
Mr. Mahoney requested the addition of a closed meeting pursuant to the
Code of Virginia Section 2.2-3711.A.1 discussion and consideration of the employment
and appointment of a specific public officer, namely the Clerk to the Board.
There were no objections to adding these items to the agenda.
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution of congratulations to Dr. Lorraine S. Lange for
receiving an eSchool News Tech-Savvy Superintendent Award for
2009
R-031009-1
Chairman Altizer presented the resolution to Dr. Lange and congratulated
her for receiving this award. He expressed his appreciation to Dr. Lange for her
accomplishments and efforts on behalf of Roanoke County Schools. Supervisors Flora,
McNamara, Church, and Moore congratulated Dr. Lange and expressed their
appreciation for her leadership and teamwork.
March 10, 2009 145
Dr. Lange thanked the Board for their recognition and expressed
appreciation to Carol Webster, the teacher who nominated her for the award. She
advised that she accepted the award on behalf of everyone in the County and that it
takes a group of people to move toward the County's vision for technology. She
expressed appreciation for the support of the teachers, the School Board, and the
Board of Supervisors.
Supervisor Flora moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
RESOLUTION 031009-1 OF CONGRATULATIONS TO DR. LORRAINE
S. LANGE FOR RECEIVING AN eSCHOOL NEWS TECH-SAWY
SUPERINTENDENT AWARD FOR 2009
WHEREAS, the eSchool News Tech-Savvy Superintendent Awards Program,
which was established in 2001, honors K-12 educators who have displayed exemplary
vision in the use of technology to further the goals of educating today's students and
equip them with 21St century skills ;and
WHEREAS, Dr. Lorraine S. Lange, Roanoke County School Superintendent, was
nominated for this elite award by a teacher of her district, and from hundreds of
countrywide nominations was chosen one of ten national recipients by a panel of judges
that includes past laureates of the award; and
WHEREAS, the criteria used to screen the winners are found in the Hallmarks of
Excellence and include the effective use of technology day-to-day, distributing
resources among students and staff district wide, offering training resources, integrating
technology into the curriculum, and using technology to improve business operations;
and
WHEREAS, Dr. Lange exceptionally demonstrates all of the Hallmarks of
Excellence criteria set forth by the eSchool News Network; and serves as an exemplary
model for other school superintendents nationwide; and
146 March 10, 2009
WHEREAS, Dr. Lange was presented with this award in February 2009, and the
Board of Supervisors wishes to congratulate Dr. Lange for being recognized as one of
the nation's top ten educators for her technology vision and leadership.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its sincere congratulations to DR.
LORRAINE S. LANGE for receiving an eSchool News Tech-Savvy Superintendent
Award for 2009; and
BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its
deepest appreciation to Dr. Lange for her enduring dedication and significant
contributions to the education of the children of Roanoke County Schools.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
2. Introduction of Group Study Exchange participants from Rotary
Foundation, District 9320, South Africa, hosted ~ Rotary Club of
Roanoke Va11ey. Tarek Moneir, Deputy Director of Development
Services
Mr. Moneir advised that the Group Study Exchange participants from
South Africa are visiting the United States from March 7, 2009 to April 9, 2009, and are
spending a week in the Roanoke Valley hosted by the Rotary Club of the Roanoke
Valley. He introduced the five participants and identified the vocations they represent
as follows: Peter John (PJ) Cloete, team leader, an attorney representing Law; Grant
Butler, Vocational Education; Annelize Cloete, Engineering and Architecture; Christine
Norah-Ann De Wet, Food Services and Health; and Trevor Owen Harbottle, Vocational
Education. He advised that the visitors were very impressed with the County and their
goal today was to experience how the government conducts a meeting.
March 10, 2009 147
Chairman Altizer welcomed the exchange participants to the County and
the Roanoke Valley and expressed his hope that they find the meeting to be a good
experience that will provide information to take back with them.
Supervisor Church commented that the visitors were wearing many pins
and suggested that the Clerk provide them with Roanoke County lapel pins. Chairman
Altizer asked Mr. Moneir to meet with the Clerk later to obtain the pins before the
visitors leave today.
Team Leader Cloete advised that they were pleased to be visiting the
County and attending this meeting. He advised that last year four visitors were received
in South Africa from the United States and that the four participants introduced today
were on a reciprocal visit. He stated that they look forward to taking back the
information they learn while touring the country to apply to their vocations and
professions. Mr. Cloete presented a book on South Africa to Chairman Altizer and
pamphlets for each of the Board members.
IN RE: PUBLIC HEARINGS
1. Public hearing to receive citizen comments regarding proposed
amendments to the fiscal year 2008-2009 budget in accordance
with Section 15.2-2507, Code of Virginia. Brent Robertson,
Director of Management and Bud et
Mr. Robertson advised that this is a public hearing to secure citizen's
comments concerning amendment of the fiscal year 2008-2009 budget by adjusting the
148 March 10, 2009
aggregate amount to be appropriated during the fiscal year. He stated that Section
15.2-2507 of the Code of Virginia, as amended, provides that whenever such
amendment exceeds one percent of the total expenditures shown in the adopted budget
or $500,000, whichever is lesser, the County must publish notice of a meeting and
public hearing. He advised that the notice was published on March 3, 2009, to request
an appropriation of an amount not to exceed $51,200,000 for the renovation of Mount
Pleasant Elementary School, Green Valley Elementary School, Cave Spring Elementary
School, and William Byrd High School from bond proceeds and capital reserves.
Mr. Robertson advised that there is no fiscal impact as a result of the
public hearing and advised that Board action appropriating funds will occur later in the
meeting.
Chairman Altizer opened and closed the public hearing. There were no
citizens present to speak.
2. Public hearing and request to adopt a resolution authorizing the
issuance of not to exceed $50,000,000 General Obligation School
Bonds to be sold through the Vir inia Public School Authority
V( PSA) for certain school renovations. Diane Hyatt, Chief
Financial Officer
R-031009-2
Ms. Hyatt advised that staff is requesting that the Board hold a public
hearing and adopt a resolution authorizing the sale of VPSA bonds. She stated that the
March 10, 2009 149
next projects of the School Board's Capital Improvement Plan include renovations to the
following schools: William Byrd High School, Mount Pleasant Elementary School,
Green Valley Elementary School, and Cave Spring Elementary School. She advised
that Mason Cove's Elementary School was also on the project list for renovations;
however, since this school will be replaced rather than renovated, that project is not
ready for funding at this point. She reported that due to recent changes in the VPSA
process, the School Board had to first adopt a resolution approving the application for
the bonds and submit to VPSA. She advised that the School Board had already
adopted and submitted their resolution. Before the bonds can be sold, however, the
Board of Supervisors is required to hold a public hearing and adopt a resolution that
outlines the parameters of the bond sale and the form of bonds to be sold.
Ms. Hyatt advised that the amount of the bonds is specified as $50 million;
however, the actual amount of the bond proceeds needed is $47.7 million and the
request in the resolution is worded not to exceed $50 million to allow flexibility in the
marketing of the bonds. She advised that the bonds are not expected to be more than
$47.7 million and are expected to sell at under four percent, which is an extremely good
rate. She advised that at the conclusion of the public hearing, she was requesting that
the Board adopt the resolution authorizing the sale of the bonds.
She added that Dr. Lange, School Superintendent, and Dr. Misicko,
Director of Operations, were present to answer questions if necessary.
150 March 10, 2009
Chairman Altizer opened and closed the public hearing. There were no
citizens present to speak on this item.
There was no discussion.
Supervisor Altizer moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
RESOLUTION 031009-2 AUTHORIZING THE ISSUANCE AND SALE
OF NOT TO EXCEED $50,000,000 GENERAL OBLIGATION SCHOOL
BONDS OF THE COUNTY OF ROANOKE, VIRGINIA TO BE SOLD TO
THE VIRGINIA PUBLIC SCHOOL AUTHORITY AND PROVIDING FOR
THE FORM AND DETAILS THEREOF
WHEREAS, the Board of Supervisors (the "Board") of the County of Roanoke,
Virginia (the "County") has determined that it is necessary and expedient to borrow an
amount not to exceed $50,000,000 and to issue its general obligation school bonds to
finance certain capital projects for school purposes.
WHEREAS, the Board held a public hearing on March 10, 2009, on the issuance
of the Bonds (as defined below) in accordance with the requirements of Section 15.2-
2606, Code of Virginia of 1950, as amended (the "Virginia Code").
WHEREAS, the School Board of the County has requested by resolution the
Board to authorize the issuance of the Bonds and has consented to the issuance of the
Bonds.
WHEREAS, the Bond Sale Agreement (as defined below) shall indicate that
$47,700,000 is the amount of proceeds requested (the "Proceeds Requested") from the
Virginia Public School Authority ("VPSA") in connection with the sale of the Bonds.
WHEREAS, VPSA's objective is to pay the County a purchase price for the
Bonds which, in VPSA's judgment, reflects the Bonds' market value (the "VPSA
Purchase Price Objective"), taking into consideration such factors as the amortization
schedule the County has requested for the Bonds, the amortization schedules
requested by other localities, the purchase price to be received by VPSA for its bonds
and other market conditions relating to the sale of VPSA's bonds.
WHEREAS, such factors may result in the Bonds having a purchase price other
than par and consequently (i) the County may have to issue a principal amount of
Bonds that is greater than or less than the Proceeds Requested in order to receive an
March 10, 2009 151
amount of proceeds that is substantially equal to the Proceeds Requested, or (ii) if the
maximum authorized principal amount of the Bonds set forth in section 1 below does
not exceed the Proceeds Requested by at least the amount of any discount, the
purchase price to be paid to the County, given the VPSA Purchase Price Objective and
market conditions, will be less than the Proceeds Requested.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF SUPERVISORS
OF THE COUNTY OF ROANOKE, VIRGINIA:
1. Authorization of Bonds and Use of Proceeds. The Board hereby
determines that it is advisable to contract a debt and to issue and sell general obligation
school bonds of the County in the maximum principal amount not to exceed
$50,000,000 (the "Bonds") for the purpose of financing certain capital projects for school
purposes. The Board hereby authorizes the issuance and sale of the Bonds in the form
and upon the terms established pursuant to this Resolution.
2. Sale of the Bonds. It is determined to be in the best interest of the
County to accept the offer of VPSA to purchase from the County, and to sell to VPSA,
the Bonds at a price determined by VPSA and accepted by the Chairman of the Board
or the County Administrator and upon the terms established pursuant to this Resolution.
The County Administrator and the Chairman of the Board, or either of them, and such
officer or officers of the County as either of them may designate, are hereby authorized
and directed to enter into the Bond Sale Agreement with the VPSA providing for the
sale of the Bonds to VPSA in substantially the form on file with the County
Administrator, which form is hereby approved (the "Bond Sale Agreement").
3. Details of the Bonds. The Bonds shall be issuable in fully
registered form in denominations of $5,000 and whole multiples thereof; shall be dated
the date of issuance and delivery of the Bonds; shall be designated "General Obligation
School Bonds, Series 2009 (or such other designation as the County Administrator may
approve) shall bear interest from the date of delivery thereof payable semi-annually on
each January 15 and July 15 (each an "Interest Payment Date"), beginning January 15,
2010, at the rates established in accordance with paragraph 4 of this Resolution; and
shall mature on July 15 in the years (each a "Principal Payment Date") and in the
amounts established in accordance with paragraph 4 of this Resolution. The Interest
Payment Dates and the Principal Payment Dates are subject to change at the request
of VPSA.
4. Principal Installments and Interest Rates. The County
Administrator is hereby authorized and directed to accept the interest rates on the
Bonds established by VPSA, provided that each interest rate shall be no more than ten
one-hundredths of one percent (0.10%) over the interest rate to be paid by VPSA for the
corresponding principal payment date of the bonds to be issued by the VPSA (the
"VPSA Bonds"), a portion of the proceeds of which will be used to purchase the Bonds,
and provided further, that the true interest cost of the Bonds does not exceed six
percent (6%) per annum. The County Administrator is further authorized and directed to
accept the aggregate principal amount of the Bonds and the amounts of principal of the
152 March 10, 2009
Bonds coming due on each Principal Payment Date (the "Principal Installments")
established by VPSA, including any changes in the Interest Payment Dates, the
Principal Payment Dates and the Principal Installments which may be requested by
VPSA provided that such aggregate principal amount shall not exceed the maximum
amount set forth in paragraph one and the final maturity of the Bonds shall not be later
than 21 years from their date. The execution and delivery of the Bonds as described in
paragraph 8 hereof shall conclusively evidence such Interest Payment Dates, Principal
Payment Dates, interest rates, principal amount and Principal Installments as having
been so accepted as authorized by this Resolution.
5. Form of the Bonds. The Bonds shall be initially in the form of a
single, temporary typewritten bond substantially in the form attached hereto as Exhibit
A_.
6. Payment; Paying Agent and Bond Registrar. The following
provisions shall apply to the Bonds:
(a) For as long as VPSA is the registered owner of the Bonds, all
payments of principal of, premium, if any, and interest on the Bonds shall be made in
immediately available funds to VPSA at or before 11:00 a.m. on the applicable Interest
Payment Date, Principal Payment Date or date fixed for prepayment or redemption, or if
such date is not a business day for Virginia banks or for the Commonwealth of Virginia,
then at or before 11:00 a.m. on the business day next succeeding such Interest
Payment Date, Principal Payment Date or date fixed for prepayment or redemption;
(b) All overdue payments of principal and, to the extent permitted by
law, interest shall bear interest at the applicable interest rate or rates on the Bonds; and
(c) U.S. Bank National Association, Richmond, Virginia, is designated
as Bond Registrar and Paying Agent for the Bonds.
7. Prepayment or Redemption. The Principal Installments of the
Bonds held by the VPSA coming due on or before July 15, 2019, and the definitive
Bonds for which the Bonds held by the VPSA may be exchanged that mature on or
before July 15, 2019, are not subject to prepayment or redemption prior to their stated
maturities. The Principal Installments of the Bonds held by the VPSA coming due after
July 15, 2019, and the definitive Bonds for which the Bonds held by the VPSA may be
exchanged that mature after July 15, 2019, are subject to prepayment or redemption at
the option of the County prior to their stated maturities in whole or in part, on any date
on or after July 15, 2019, upon payment of the prepayment or redemption prices
(expressed as percentages of Principal Installments to be prepaid or the principal
amount of the Bonds to be redeemed) set forth below plus accrued interest to the date
set for prepayment or redemption:
Dates Prices
July 15, 2019 to July 14, 2020, inclusive ............................... 101
July 15, 2020 to July 14, 2021, inclusive ............................... 100.5
July 15, 2021 and thereafter .................................................. 100;
March 10, 2009 153
Provided, however, that the Bonds shall not be subject to prepayment or redemption
prior to their stated maturities as described above without first obtaining the written
consent of the registered owner of the Bonds. Notice of any such prepayment or
redemption shall be given by the Bond Registrar to the registered owner by registered
mail not more than ninety (90) and not less than sixty (60) days before the date fixed for
prepayment or redemption. The County Administrator is authorized to approve such
other redemption provisions, including changes to the redemption dates set forth above,
as may be requested by VPSA.
8. Execution of the Bonds. The Chairman or Vice Chairman and the
Clerk or any Deputy Clerk of the Board are authorized and directed to execute and
deliver the Bonds and to affix the seal of the County thereto. The manner of such
execution may be by facsimile, provided that if both signatures are by facsimile, the
Bonds shall not be valid until authenticated by the manual signature of the Paying
Agent.
9. Pledge of Full Faith and Credit. For the prompt payment of the
principal of, and the premium, if any, and the interest on the Bonds as the same shall
become due, the full faith and credit of the County are hereby irrevocably pledged, and
in each year while any of the Bonds shall be outstanding there shall be levied and
collected in accordance with law an annual ad valorem tax upon all taxable property in
the County subject to local taxation sufficient in amount to provide for the payment of
the principal of, and the premium, if any, and the interest on the Bonds as such
principal, premium, if any, and interest shall become due, which tax shall be without
limitation as to rate or amount and in addition to all other taxes authorized to be levied in
the County to the extent other funds of the County are not lawfully available and
appropriated for such purpose.
10. Use of Proceeds Certificate; Non-Arbitrage Certificate. The
Chairman of the Board and the County Administrator, or either of them and such officer
or officers of the County as either may designate are hereby authorized and directed to
execute aNon-Arbitrage Certificate, if required by bond counsel, and a Use of Proceeds
Certificate setting forth the expected use and investment of the proceeds of the Bonds
and containing such covenants as may be necessary in order to show compliance with
the provisions of the Internal Revenue Code of 1986, as amended (the "Code"), and
applicable regulations relating to the exclusion from gross income of interest on the
Bonds and on the VPSA Bonds. The Board covenants on behalf of the County that (i)
the proceeds from the issuance and sale of the Bonds will be invested and expended as
set forth in such Use of Proceeds Certificate and the County shall comply with the
covenants and representations contained therein and (ii) the County shall comply with
the provisions of the Code so that interest on the Bonds and on the VPSA Bonds will
remain excludable from gross income for federal income tax purposes.
11. State Non-Arbitrage Program; Proceeds Agreement. The Board
hereby determines that it is in the best interests of the County to authorize and direct
the County Treasurer to participate in the State Non-Arbitrage Program in connection
154 March 10, 2009
with the Bonds. The County Administrator and the Chairman of the Board, or either of
them and such officer or officers of the County as either of them may designate, are
hereby authorized and directed to execute and deliver a Proceeds Agreement with
respect to the deposit and investment of proceeds of the Bonds by and among the
County, the other participants in the sale of the VPSA Bonds, VPSA, the investment
manager, and the depository substantially in the form on file with the County
Administrator, which form is hereby approved.
12. Continuing Disclosure Agreement. The Chairman of the Board and
the County Administrator, or either of them, and such officer or officers of the County as
either of them may designate are hereby authorized and directed (i) to execute a
Continuing Disclosure Agreement, as set forth in Appendix F to the Bond Sale
Agreement, setting forth the reports and notices to be filed by the County and containing
such covenants as may be necessary in order to show compliance with the provisions
of the Securities and Exchange Commission Rule 15c2-12 and (ii) to make all filings
required by Section 3 of the Bond Sale Agreement should the County be determined by
the VPSA to be a MOP (as defined in the Continuing Disclosure Agreement).
13. Filing of Resolution. The appropriate officers or agents of the
County are hereby authorized and directed to cause a certified copy of this Resolution
to be filed with the Circuit Court of the County.
14. Further Actions. The County Administrator, the Chairman of the
Board, and such other officers, employees and agents of the County as either of them
may designate are hereby authorized to take such action as the County Administrator or
the Chairman of the Board may consider necessary or desirable in connection with the
issuance and sale of the Bonds and any such action previously taken is hereby ratified
and confirmed.
15. Effective Date. This Resolution shall take effect immediately.
undersigned Clerk of the Board of Supervisors of the County of Roanoke,
Virginia, hereby certifies that the foregoing constitutes a true and correct extract from
the minutes of a meeting of the Board of Supervisors held on March 10, 2009, and of
the whole thereof so far as applicable to the matters referred to in such extract. I
hereby further certify that such meeting was a regularly scheduled meeting and that,
during the consideration of the foregoing resolution, a quorum was present. The front
page of this Resolution accurately records (i) the members of the Board of Supervisors
present at the meeting, (ii) the members who were absent from the meeting, and (iii) the
vote of each member, including any abstentions.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
March 10, 2009 155
IN RE: NEW BUSINESS
1. Request to appropriate $51,200,000 for the renovation of Mount
Pleasant Elementary, Green Va11ey Elementary, Cave Spring
Elementary and William Byrd High School from VPSA bond
proceeds and school capital reserves. Diane Hyatt' Chief
Financial Officer
A-031009-3
Ms. Hyatt advised that this item is related to the previous item which
authorized the sale of VPSA bonds and will appropriate those funds to the projects.
She advised that the appropriation is a combination of the VPSA bonds and the schools'
cash reserves set aside in their Major Capital Fund. She reported that the total funding
for the renovations is $51.2 million with $47.7 from the VPSA bond proceeds and the
remainder funded from the schools' cash reserves. She reported that most of this
information has come to the Board previously as a cash advance so that the schools
could start on the projects and that approval of this item will recognize that the funds will
be appropriated to the projects.
There was no discussion.
Supervisor Flora moved to approve the staff recommendation
(appropriation of $51,200,000 for the renovation of William Byrd High, Mount Pleasant
Elementary, Green Valley Elementary, and Cave Spring Elementary which includes
$3,500,000 from major capital reserves ($1,132,950 approved on August 28, 2008) and
156 March 10, 2009
$47,700,000 from the Spring 2009 VPSA bond issue ($2,275,866 advanced by the
School Board on August 28, 2008). The motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
IN RE: CONSENT AGENDA
R-031009-4; R-031009-4.a
Supervisor Flora moved to adopt the consent resolution. The motion
carried by the following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
RESOLUTION 031009-4 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for March 10,
2009 designated as Item J -Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Item 1
inclusive, as follows:
1. Resolution of congratulations to the Town of Vinton on its 125t" Anniversary
That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Flora to adopt the consent resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, McNamara, Flora, Altizer
NAYS: None
March 10, 2009 157
RESOLUTION 031009-4.a OF CONGRATULATIONS TO THE TOWN OF
VINTON ON ITS 125TH ANNIVERSARY
WHEREAS, on March 17, 1884, the General Assembly of Virginia
granted a charter establishing the Town of Vinton as a separate political subdivision
located within Roanoke County; and
WHEREAS, during its 125 year existence, the Town of Vinton, both as a
separate political subdivision and as part of Roanoke County, has made many
significant contributions to both the citizens of the Town and the citizens of Roanoke
County; and
WHEREAS, the Vinton Town Council has scheduled a celebration on
March 17, 2009, at the Vinton War Memorial, to honor the Town and its many
outstanding citizens, both past and present, who have made many valuable
contributions to the quality of life in the Town of Vinton and Roanoke County.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County that it does hereby express its most sincere congratulations to the
Town of Vinton, its Council, and its citizens on the 1251hanniversary of the Town of
Vinton's most distinguished existence; and
BE IT FURTHER RESOLVED that the Board does express its appreciation
to the Town and its many citizens, both past and present, who have made many
substantial contributions to the quality of life in both the Town of Vinton and in Roanoke
County; and
BE IT FURTHER RESOLVED that Roanoke County, in commending and
congratulating the Town of Vinton for its most successful past 125 years, looks forward
to continued meaningful cooperation in providing essential and necessary governmental
services for all our citizens for the next 125 years.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
David Foster, 342 High Street, Salem, Executive Director of Rail Solution,
a non-profit rail advocacy group with memberships and participants throughout Virginia,
advised that he had previously forwarded materials about the Steel Interstate campaign
to the Board through the Clerk. He advised that their group is meeting with federal
legislators in Washington to promote the concept and discuss the advantages. He
158 March 10, 2009
advised that local support is a key component of the plan for a pilot project in the I-81
corridor between Knoxville, TN, and Harrisonburg, PA, and he is meeting with many city
and town councils and boards of supervisors to ask for their support. He stated that he
was leaving detailed information and a list of resolutions of support that have already
been adopted for the proposal. He encouraged the Board in the spirit of regional
cooperation to adopt the resolution of support. Chairman Altizer advised that Harriett
Hodges, Salem, had yielded her time to speak to Mr. Foster if it was needed.
Chairman Altizer advised that the Board had received the information and
resolution, and they will make a decision on whether to act or not at a later date after
they have an opportunity for discussion. Mr. Foster advised that they would be glad to
return to a Board meeting to answer any questions, if necessary.
Supervisor Flora advised that the I-81 Coalition has representatives from
every state that I-81 passes through and includes representatives from the highway
department and federal transportation. He recommended that the Board pass the
request for adoption of a resolution of support to the I-81 Coalition for their review.
Ann Rogers, 6437 Back Creek Road, Boones Mill; and Kristin Peckman,
7131 Webster Drive, Roanoke; advised that they were County residents, and requested
that the Board adopt the resolution of support for the Steel Interstate service in the I-81
Corridor.
March 10, 2009 159
IN RE: REPORTS
Supervisor McNamara moved to receive and file the following reports.
The motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Statement of the Treasurer's Accountability der Investment and
Portfolio Policy as of February 28, 2009
IN RE: CLOSED MEETING
At 3:55 p.m., Supervisor Altizer moved to go into closed meeting following
the work sessions pursuant to the Code of Virginia Section 2.2-3711 A .1 discussion
and consideration of the employment and appointment of a specific public officer,
namely the Clerk to the Board. The motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
160 March 10, 2009
IN RE: WORK SESSIONS
1. Work session for the Budget for Fiscal Year 2009-2010. John
Chambliss, County Administrator; Brent Robertson, Director of
Management and Bud et
The work session was held from 3:55 p.m. to 4:55 p.m. County staff
present included: Mr. Chambliss, Mr. Robertson, and Diane Hyatt, Chief Financial
Officer.
Mr. Chambliss presented budget worksheets and supporting documents
for fiscal years 2008-2009 and 2009-2010. He advised that, due to the decreases in
personal property taxes and other revenues, the County will have to absorb increased
costs and revenue losses totaling $6.9 million for fiscal year 2008-2009 and
approximately $8.1 for fiscal year 2009-2010. Mr. Chambliss advised that both budgets
were balanced without furloughs, layoffs, or a tax increase, and with minimal impact to
citizens.
Ms. Hyatt reported that the School Board has agreed to reallocate $1
million to the County for this year and accepted a reduction of $1.6 million in the school
transfer for the next fiscal year. Mr. Robertson reported on the cost-saving measures
taken by County staff including the job bank and described the departmental budget
cuts. Ms. Hyatt reported on the additional budget adjustments that were made.
Chairman Altizer and the Board members each expressed their
appreciation to staff, department directors, and employees for the team response to
March 10, 2009 161
deal with the difficult budget conditions. Mr. Chambliss expressed his appreciation to
County staff and employees for their assistance
The Board members expressed appreciation to the School Board for their
willingness to provide funds to balance the budgets and requested that Chairman Altizer
send a letter of appreciation to the School Board.
IN RE: CLOSED MEETING
The closed meeting was held from 5:00 p.m. to 5:10 p.m.
IN RE: WORK SESSIONS (CONTINUED)
1. Work session for presentation of the Fiscal Year 2009-2010
Capital Improvement Program (CIP) and the Citizens CIP Review
Committee to review results of the evaluation process. Brent
Robertson, Director of Management and Bud et
The work session was held from 5:15 p.m. to 5:30 p.m. County staff
present included: Mr. Robertson and Jimmy Lyons, Budget Analyst. Also present were
the following members of the CIP Review Committee: Debbie Clark, Public Safety;
Brian Hooker, Catawba District; Jim Nelson, Library Board; Wes Thompson, Windsor
Hills District; and Charles Wertalik, Vinton District.
Mr. Robertson advised that due to the current economic climate, it was the
consensus of the Committee to present to the Board last year's prioritization of capital
projects. He reviewed the Level 1 projects. He reported that the CIP made the
following recommendations: (1) that the maintenance and upkeep of capital assets must
162 March 10, 2009
be a priority for the County in order to protect prior investments of tax dollars and to
ensure that adequate delivery of services is maintained; (2) that capital planning should
remain an integral part of the County's budget formation process despite the current
lack of funding; and (3) that the need for capital projects must be given the proper
attention in order to ensure that these projects will be ready to be implemented when
funding does becomes available.
IN RE: CERTIFICATION RESOLUTION
R-031009-5
At 7:00 p.m., Supervisor Altizer moved to return to open session and
adopt the certification resolution. The motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer,
NAYS: None
RESOLUTION 031009-5 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
March 10, 2009 163
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
IN RE: PUBLIC HEARINGS
1. Public hearings for citizen comment on the following items:
Brent Robertson, Director of Management and Bud et
~ General comment on the upcoming annual budget for fiscal
year 2009-2010
"Effective" real estate tax rate increase
~ Real estate, personal property and machinery and tools tax
rates
Mr. Robertson advised that the public hearings being held tonight are for
citizens' comments on the following items: (1) general comment on the upcoming
budget for fiscal year 2009-2010; (2) effective real estate tax increase; and (3) real
estate, personal property, and machinery and tool tax rates.
Mr. Robertson advised that, as requested by the Board of Supervisors,
staff advertised the proposed real estate, personal property, and machinery and tools
tax rates for calendar year 2009 as follows: (1) real estate tax at a rate of not more than
$1.09 per one hundred dollars assessed valuation; (2) personal property tax at a rate of
not more than $3.50 per one hundred dollars assessed valuation; and (3) machinery
and tools tax at a rate of not more than $3.00 per one hundred dollars assessed
valuation.
164 March 10, 2009
Mr. Robertson advised that state code mandates that when reassessment
of real property in a locality results in a real estate revenue increase of one percent over
the previous year, the locality must either reduce the tax rate, so that the revenues are
no more than 101 percent of the previous year's, or hold a public hearing indicating an
effective real property tax increase. He stated that consistent with past practices, the
Board has expressed a desire to hold a public hearing to elicit general comment on the
upcoming annual budget development process. He advised that this hearing gives
citizens the opportunity to express their priorities and concerns for the Board to consider
during formulation of the upcoming budget. He reported that the public hearings
scheduled are for receiving written and oral comment on these three topics. He stated
that the public hearing on the proposed tax rates was advertised on February 24 and
March 3, 2009; the effective real estate tax rate increase was advertised on March 3,
2009; and the general comment for the fiscal year 2009-2010 budget was advertised on
March 3, 2009, thereby satisfying state code requirements for public notice.
(a) General comment on the upcoming annual budget for fiscal
year 2009-2010
Chairman Flora opened and closed the public hearing. There were no
citizens present to speak on this item.
(b) "Effective" real estate tax rate increase
Chairman Flora opened and closed the public hearing. There were no
citizens present to speak on this item
March 10, 2009
165
~ Real estate, personal property and machinery and tools tax
rates
Chairman Flora opened and closed the public hearing. There were no
citizens present to speak on this item.
2. Request to adopt the following tax rates for calendar year 2009:
Brent Robertson, Director of Management and Bud et
~ Real estate tax rate of 1.09 der 100 assessed valuation
0-031009-6
Mr. Robertson advised that, at the direction of the Board, the real estate
tax rate for the twelve-month period beginning January 1, 2009 and ending December
31, 2009, was advertised on February 24 and March 3, 2009 at $1.09 per one hundred
dollars assessed valuation. He stated that this advertised rate represents no change
from the current rate of $1.09. He advised that the public hearing for citizen comment
was held on March 10, 2009. Mr. Robertson reported that the proposed budget for
fiscal year 2009-2010 is predicated on the advertised real estate tax rate; therefore,
staff recommends that the real estate tax rate again be established at the rate of $1.09
per one hundred dollars assessed valuation for the 2009 calendar year.
There was no discussion on this item
166 March 10, 2009
Supervisor Altizer moved to adopt the order. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
ORDER 031009-6 SETTING THE TAX RATE ON REAL ESTATE
SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2009
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that
the levy for the twelve-month period beginning January 1, 2009, and ending December
31, 2009, be, and hereby is, set for a tax rate of $1.09 per one hundred dollars of
assessed valuation on all taxable real estate and mobile homes classified by Sections
58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506. B of the 1950 Code of Virginia, as
amended, situate in Roanoke County.
On motion of Supervisor Altizer to adopt the order, and carried by the following
recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
Personal property tax rate of 3.50 der 100 assessed
valuation
0-031009-7
Mr. Robertson advised that the personal property tax rate for the twelve-
month period beginning January 1, 2009 and ending December 31, 2009 was
advertised on February 24 and March 3, 2009, at $3.50 per one hundred dollars
assessed valuation. He advised that the public hearing for citizen comment was held
on March 10, 2009. Mr. Robertson reported that the proposed budget for fiscal year
2009-2010 is predicated on the advertised personal property tax rate; therefore, staff
March 10, 2009 167
recommends that the personal property tax rate again be established at the rate of
$3.50 per one hundred dollars assessed valuation for the 2009 calendar year.
There was no discussion on this item
Supervisor Flora moved to adopt the order. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
ORDER 031009-7 SETTING THE TAX LEVY ON PERSONAL
PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR
YEAR 2009
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the levy for the twelve-month period beginning January 1, 2009, and
ending December 31, 2009, be, and hereby is, set for a tax rate of $3.50 per one
hundred dollars of assessed valuation on all taxable, tangible personal property,
excluding that class of personal property generally designated as machinery and tools
as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and
excluding all those classes of household goods and personal effects as are defined in
Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but
including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-
3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service
corporations based upon the assessed value thereof fixed by the State Corporation
Commission and duly certified.
2. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1-
3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No.
121592-11, and generally designated as Motor Vehicles for Disabled Veterans.
3. That the levy for the twelve-month period beginning January 1, 2009, and
ending December 31, 2009, be, and hereby is, set at fifty (50%) percent of the tax rate
established in paragraph 1 for the taxable, tangible personal property as herein
established as a separate classification for tax purposes and as more fully defined by
Section 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated
as Motor Vehicles for Disabled Veterans.
168 March 10, 2009
On motion of Supervisor Flora to adopt the order, and carried by the following
recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
~ Machinery and tools tax rate of 3.00 der 100 assessed
valuation
0-031009-8
Mr. Robertson advised that the machinery and tools tax rate for the
twelve-month period beginning January 1, 2009 and ending December 31, 2009 was
advertised on February 24 and March 3, 2009, at $3.00 per one hundred dollars
assessed valuation. He advised that the public hearing for citizen comment was held
on March 10, 2009. Mr. Robertson reported that the proposed budget for fiscal year
2009-2010 is predicated on the advertised machinery and tools tax rate; therefore, staff
recommends that the machinery and tools tax rate be established at $3.00 per one
hundred dollars assessed valuation for the 2009 calendar year.
There was no discussion on this item.
Supervisor Altizer moved to adopt the order. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
Supervisor Church commented while voting that this has been a tough
economic year; however, due to the hard work of citizens and staff, the Board did not
have to raise the tax rates and hopefully no employees will lose their job or have health
March 10, 2009 169
care costs be a negative drain. He advised that the citizens are working hard supplying
the funds for the operation of the County, and he commended the great job done by the
Finance Department staff, Mr. Robertson, and everyone involved in the County.
ORDER 031009-8 SETTING THE TAX LEVY ON A CLASSIFICATION
OF PERSONAL PROPERTY -MACHINERY AND TOOLS -SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 2009
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1-
3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery
and tools.
2. That the levy for the twelve-month period beginning January 1, 2009, and
ending December 31, 2009, be, and hereby is, set for a tax rate of $3.00 per one
hundred dollars of assessed valuation on all taxable, tangible personal property as
herein established as a separate classification for tax purposes and as more fully
defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally
designated as machinery and tools.
On motion of Supervisor Altizer to adopt the order, and carried by the following
recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
IN RE: PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. Second Reading of an ordinance amending and reenacting
Sections of Article II Countv Vehicle License, of Chapter 12,
Motor Vehicle And Traffic, of the Roanoke Countv Code to delete
provisions for vehicle decals and to enact a vehicle license fee as
permitted ~ State law. Kevin Hutchins, Treasurer; Joseph
Obenshain, Senior Assistant Countv Attorne
0-031009-9
170 March 10, 2009
Mr. Hutchins advised that this is a public hearing and the second reading
of an ordinance to amend several sections of Article II, Chapter 12 of the Motor Vehicle
and Traffic Code, related to vehicle license fee. He advised that the ordinance was
necessary to solidify and clarify the language in the previous ordinance that was
adopted last year. He advised that there have been no changes since the first reading
of the ordinance. He requested that the Board adopt the ordinance at the close of the
public hearing.
Chairman Altizer opened and closed the public hearing. There were no
citizens present to speak on this item.
There was no discussion.
Supervisor Altizer moved to adopt the ordinance. The motion carried by
the following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
ORDINANCE 031009-9 AMENDING AND REENACTING SECTIONS OF
ARTICLE II, COUNTY VEHICLE LICENSE, OF CHAPTER 12, MOTOR
VEHICLE AND TRAFFIC, OF THE ROANOKE COUNTY CODE TO
DELETE PROVISIONS FOR VEHICLE DECALS AND TO ENACT A
VEHICLE LICENSE FEE AS PERMITTED BY STATE LAW
WHEREAS, Section 46.2-752 authorizes counties, as well as cities and towns, to
charge a license fee on motor vehicles, trailers and semi-trailers having a situs within
the jurisdiction which is in addition to any personal property tax on such vehicles or
trailers; and
WHEREAS, this Virginia Code section further authorizes a county to provide by
ordinance that it shall be unlawful for any owner or operator of a motor vehicle, trailer or
semi-trailer to fail to obtain the license represented by such license fee; and
WHEREAS, this Virginia Code section further provides that a county, city or town
March 10, 2009 171
may dispense with the requirement that a decal or other tangible evidence of a local
license tax be displayed upon any licensed vehicle; and
WHEREAS, the Treasurer of Roanoke County has requested the elimination of
the county's vehicle decals to reduce the inconvenience to county citizens, to reduce
costs of obtaining and processing decals and without a negative impact upon the
collection of such license fees; and
WHEREAS, adoption of amendments to the existing Roanoke County Code
provisions concerning motor vehicles are necessary at this time to permit effective
implementation of this license fee ordinance beginning with the tax year 2009; and
WHEREAS, the first reading for this ordinance was held on February 24, 2009;
and the second reading and public hearing was held on March 10, 2009.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That Sec. 12-27. License year.; Sec. 12-28. Levy and amount of fee;
special provisions for antique vehicles; exceptions., Sec 12-29. Application
for license and payment of tax., Sec. 12-30. Authority of Treasurer and
Commissioner of the Revenue, Correction of or relief from License fee, of
Article II, COUNTY VEHICLE LICENSE, of Chapter 12, MOTOR
VEHICLES AND TRAFFIC of the Roanoke County Code, be amended
and reenacted as follows:
Sec. 12-27. License year.
The license year under this article shall commence on January I~ 1 and expire on
DecemberAAay 31 of each year and each license issued upon the payment of the
license fee tax prescribed by this article shall expire at the end of the license year in
which such license is issued.
(Code 1971, §§ 10-42, 10-43; Ord. No. 2735, § 1, 12-9-80)
Sec. 12-28. Levy and amount of fee tax; special provisions for antique vehicles;
exceptions.
(a) There is hereby levied an annual license fee tax on every motor vehicle,
trailer and semitrailer required to be licensed under this article. The annual license fee
imposed by this section shall be in addition to any other county license tax or
fees, including personal property tax. Tho Omni in+ of ci inh +ov droll ho oc cod fnr~h in
+ho fnlln~niinn ci ihcon~innc of chic con~inn
(b) On every motor vehicle, trailer and semitrailer not taxed under other
subsections of this section, there shall be a fee tax of twenty dollars ($20.00) per
annum, except that the fee tax on motorcycles shall be fifteen dollars ($15.00) per
annum, the fee on vehicles with a gross weight in pounds of four thousand and
one (4,001), or more, shall be twenty-five dollars ($25.00).
172 March 10, 2009
The annual license fee for a trailer or semi-trailer not designed and used for the
transportation of passengers with a gross vehicle weight in pounds of 1,500 or
less shall not exceed eight dollars ($8.00); for such trailers orsemi-trailers with a
gross vehicle weight in pounds of 1,501 to 4,000 pounds shall not exceed
eighteen dollars and fifty cents ($18.50) and for such trailers of semi-trailers with
a gross vehicle weight in pounds of 4,001 shall not exceed twenty dollars
($20.00).
The annual license fee for a motor vehicle which is registered for farm use with
the Division of Motor Vehicles pursuant to § 46.2-698 of the Code of Virginia shall
not exceed fifteen dollars ($ 15.00).
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The fee tax for a trailer designed exclusively to transport boats shall not exceed six
dollars and fifty cents ($6.50).
(c) {d-} The owner of an "antique motor vehicle," as defined and licensed in title
46.2 of the Code of Virginia, may be recognized ~c~Te-a--ro^~~ n~° ^r ~I°^°' °+ n^
^h~ upon filing an application for same with the Treasurer and payment of a five
dollar ($5.00) fee and the payment of the appropriate personal property taxes. This
application shall remain valid so long as the vehicle is titled to the applicant.
(d) {e-} Any member of the Virginia National Guard shall be entitled to be
licensed for any motor vehicle bearing special license plates issued under the
provisions of § 46.2-744 of the Code of Virginia aw^~~ ^~° ^r ~'°^°' upon the
payment of a an annual license fee in the amount of one-half (1/2) of the license fee
March 10, 2009 173
tax prescribed in this section.
(e) The following owners of motor vehicles are hereby exempt from the annual
license fee tax: An honorably-discharged prisoner of war, any person awarded the
Medal of Honor, and any disabled veteran.
These exemptions shall be limited to any one passenger vehicle, pickup or panel
truck owned by an eligible person. The Commissioner of the Revenue shall determine
eligibility based upon the criteria utilized by the commissioner of the department of
motor vehicles of the Commonwealth of Virginia for the issuance of special license
plates. The Treasurer is hereby authorized to recognize ss~~-a-ro^~~ n~° ^r ~°^°'
to owners eligible under this subsection.
(Code 1971, § 10-41; Ord. No. 1929, 12-13-78; Ord. No. 83-99, § 1, 6-14-83; Ord. No.
84-195, 11-13-84; Ord. No. 6987-5, § 1, 6-9-87)
Cross References: Taxation generally, Ch. 21.
Sec. 12-29. Application for license and payment of fee tam.
Application for a license required by this article shall be made at the office of the
Commissioner of the Revenue on forms supplied by the Treasurer or Commissioner of
the Revenue. At the time of such application, the license fee tax prescribed by this
article shall be paid. A license fee of one dollar ($ 1.00) shall be paid for a license
for a vehicle which replaces a vehicle currently licensed in Roanoke County
which has been sold or disposed of not more than sixty (60) days prior to
the application for such new license upon the presentation of adequate written
proof of sale or disposal of the currently licensed vehicle.
(Code 1971, § 10-45)
Sec. 12-30. Authority of Treasurer and Commissioner of the Revenue; Correction
of or relief from license fee.
The Treasurer and Commissioner of the Revenue, respectively, shall have
the authority to correct erroneous billings or assessments of vehicles for a
license fee in any tax year upon submission of proper documentation as to such
vehicles use, weight or other appropriate classification.
2. That this ordinance shall be effective on and after January 1, 2009.
On motion of Supervisor Altizer to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Flora, McNamara, Altizer
NAYS: None
174 March 10, 2009
IN RE: FUNDING REQUESTS FOR FISCAL YEAR 2009-2010 BUDGET
1. Funding requests from health and human service agencies for
Fiscal Year 2009-2010
Chairman Altizer advised that this time had been set aside for
human and health service agencies to submit funding requests to the Board for
the fiscal year 2009-2010 budget. The agencies were called to speak in
alphabetical order from Z to A.
The following representatives spoke on behalf of their agencies: (1)
YWCA: Melissa Woodson - $2,500; (2) Total Action Against Poverty: Ellen Brown -
$31,000 for TAP; $21,000 for the Transitional Living Center; (3) Saint Francis of Assisi:
Nikki Voudren - $20,000: (4) Southwestern Virginia Second Harvest Food Bank:
Pamela Irvine - $15,000: (5) Salem/Roanoke County Community Food Pantry: Jenny
McCormick - $10,000: (6) Roanoke Valley Speech and Hearing Center: Andree Brooks
- $3,000: (7) Roanoke Valley SPCA: William Watson - $1,500; (8) Roanoke Valley
Interfaith Hospitality Network: John McDowell - $3,000: (9) Roanoke County Prevention
Council: Arlene Murphy - $1,000; (10) Roanoke Area Ministries: Stuart Israel - $5,000;
(11) Presbyterian Community Center: Charles Warsaw - $1,000; (12) Planned
Parenthood: David Nova - $10,000; (13) Mental Health America of Roanoke Valley:
Diane Kelly - $1,500; (14) Manna Ministries: Ronald Willard II - $5,000; (15) League of
Older Americans (LOA) Area Agency on Aging: Susan Williams - $32,003; (16) Literacy
Volunteers of Roanoke Valley: Annette Loschert - $2,000; (17) Habitat for Humanity:
March 10, 2009 175
Betsy Whitney - $5,000 and property donation; (18) Family Service of Roanoke Valley:
John Pendarvis - $7,000; (19) Council of Community Services: Pam Kestner-
Chappelear - $3,200 Information and Referral Center; $500 Nonprofit Resource Center;
and $5,000 Homeless Management Information System (HMIs) program; (20) Conflict
Resolution Center: Cherie Hall - $24,000; (21) Commonwealth Catholic Charities:
Krystal Thompson - $1,500; (22) Children's Trust (formerly Children's Advocacy Center
and CASA): Janice Denkins-Davis and Linda Moody - $10,000; (23) Child Health
Investment Partnership (CHIP): Robin Haldiman - $25,000; (24) Brain Injury Services of
Southwest Virginia: Helen Butler - $35,000; (25) Bradley Free Clinic: Lori McCullum -
$6,500; (26) Blue Ridge Legal Services: John Whitfield - $3,732; (27) Big Brothers and
Big Sisters of SW Virginia: Sheila Andrews - $4,500; (28) American Red Cross: Amy
Whittaker - $5,000; (29) Advancement Foundation: Annette Patterson - $1,500; (30)
Adult Care Center of the Roanoke Valley: Sue Nutter - $12,000; (31) Bethany Hall:
Jenny Neel - $2,100.
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Flora: He advised that the agencies that requested funding at
the meeting tonight provide great assistance to the people of the Roanoke Valley. He
advised that this is a tough year for funding requests; however, the Board will do what
they can for the agencies.
Supervisor McNamara: He expressed appreciation to those who spoke
tonight and stated that it was good to be reminded of the limitations of available
176 March 10, 2009
resources for these agencies. He thought that it was also appropriate that the viewing
audience was made aware of the needs of these agencies.
Supervisor Altizer: (1) He expressed appreciation to the speakers and the
agencies for the services they provide for the citizens of Roanoke County. He stated
that this was a tough budget year and the Board would do the best that they could. (2)
He announced that in the work session held today, staff presented the Board with
proposals for balanced budgets for fiscal years 2008-2009 and 2009-2010. He
expressed his appreciation to Mr. Chambliss and the County staff for their hard work in
finding ways to accomplish these balanced budgets. (3) He expressed his appreciation
to the School Board for providing $2.6 million to help balance the County's budget. He
advised that the Board and the School Board have worked well together for years, and
he appreciated the School Board's assistance.
IN RE: ADJ~LIRNMENT T~ NIARCH ~l, 2009
Chairman Altizer adjourned the meeting at 8:52 p.m. to March 17, 2009, at
6:00 p.m. for a work session with the Planning Commission at the Roanoke County
Adr~~iinistration Center, 5204 Bernard Drive, Fourth Floor Trair~ing Room, Roanoke,
Virginia; followed by a meeting at 7:00 p.m. in the Board Meeting Room.
Submitted by: Approved by:
~~~~
Brenda J. Iton, CMC Michael W. Altizer
Deputy Clerk to the Board Chairman