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HomeMy WebLinkAbout4/23/2002 - Regularo~ ROANp~~ ~ '~ ~ z ~, v ~,; a? 1838 ,~~~~,~ (2~~ixx~t~ ~~ ~~~xx~~~e ROANOKE COUNTY BOARD OF SUPERVISORS ACTION AGENDA APRIL 23, 2002 Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call ALL PRESENT AT 3:00 P.M. 2. Invocation: Rev. William Lee Loudon Avenue Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS PMM ADDED CLOSED MEETING PURSUANT TO SECTION 2-2-3711 A (5) DISCUSSION CONCERNING A PROSPECTIVE .BUSINESS OR INDUSTRY WHERE NO PREVIOUS ANNOUNCEMENT HAS BEEN MADE. ® Recycled Paper C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolutions of congratulations to Cave Spring High School: (a) Boys Basketball Team for winning Group AAA State Championship ACCEPTED BY TEAM MEMBERS AND COACHES HICKS AND MYERS. PRINCIPAL COBBLE, SCHOOL BOARD MEMBER IRVIN. AND SCHOOL SUPERINTENDENT WEBER PRESENT. R-042302-1 HOM MOTION TO ADOPT RESO URC (b) J. J. Redick for an outstanding basketball season and being named Virginia Player of the Year ACCEPTED BY J. J. REDICK. COACH HICKS WAS ALSO PRESENT. R-042302-2 JPM MOTION TO ADOPT RESO URC (c) Tom Hagan for an outstanding football season and being named First Team All-State TOM HAGAN WAS UNABLE TO BE PRESENT AS HE WAS PLAYING IN BASEBALL GAME. FOOTBALL COACH BEN FOUTZ ACCEPTED R-042302-3 HOM MOTION TO ADOPT RESO URC (d) Daniel Payne for an outstanding football season and being named First Team All-State ACCEPTED BY DANIEL PAYNE. HIS FATHER AND COACH FOUTZ WERE ALSO PRESENT. R-042302-4 JPM MOTION TO ADOPT RESO 2 URC 2. Proclamation declaring week of May 5 - 11, 2002 as National Tourism Week in Roanoke County. PROCLAMATION PRESENTED TO DAVID KJOLHEDE. EXECUTIVE DIRECTOR ROANOKE VALLEY CONVENTION AND VISITORS BUREAU D. BRIEFINGS 1. Briefing on Virginia's Explore Park 2002-2003 Season and upcoming Open House. (Roger Ellmore, Executive Director) BRIEFING PRESENTED BY MR. ELLMORE, SCOTT SARVER, JO NELSON, LU SADLER AND WENDI SHULTZ THEY ANNOUNCED OPEN HOUSE AND FREE ADMISSION -APRIL 28.2002, FROM 1 P.M. UNTIL 8 P.M. 2. Briefing on Starlight Lane Tire Fire. (Dan O'Donnell, Assistant County Administrator and Joey Stump, Fire & Rescue Division Chief) BRIEFING PRESENTED BY DAN O'DONNELL; JOEY STUMP: CHRIS WAGNER FROM EPA. BILL HAYNES FROM EARTH TECH; AND RICK WEEKS AND NORM AULDRIDGE FROM DEQ E. NEW BUSINESS 1. Request to adopt fiscal year 2002-2003 budget for Schools. (School Board Chair Bill Irvin and Dr. Linda Weber, School Superintendent) A-042302-5 HCN MOTION TO APPROVE BUDGET URC 2. Request to adopt fiscal year 2002-2003 budget for Roanoke Valley Television. (Elaine Simpson, Cable Access Director) R-042302-6 HCN MOTION TO APPROVE BUDGET URC 3 3. Request for approval of the transition of the Cave Spring Recreation Foundation into two entities. (Pete Haislip, Director, Parks, Recreation & Tourism Department) DEBBIE PITTS. ASSISTANT DIRECTOR OF RECREATION. PRESENTED REPORT. SHE INTRODUCED MEMBERS OF THE CAVE SPRING AND HIDDEN VALLEY ORGANIZATIONS WHO WERE PRESENT A-042302-7 JPM MOTION TO APPROVE STAFF RECOMMENDATION URC 4. Resolution of support for U. S. House Joint Resolution 81 restoring religious freedom. (Elmer Hodge, County Administrator) R-042302-8 JBC MOTION TO ADOPT RESO AS AMENDED AYES: RCF, HOM. HCN. JBC NAYS: JPM F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of These items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held after recommendation by the Planning Commission. HCN MOTION TO APPROVE 1ST READINGS 2ND READING AND PUBLIC HEARING -MAY 28. 2002 URC 1. First reading of ordinance to rezone 3.33 acres from C-2, General Commercial District with conditions to C-2 General Commercial District with amended conditions and to obtain a Special Use Permit on a 4.20 acre parcel to expand mini-warehouses, located at 2205 Washington Avenue, Vinton Magisterial District, upon the petition of Winter Properties Partnership, LLP. 2. First reading of ordinance to rezone 7,883 square feet from C-2, General Commercial District, to R-3C, Medium Density Multi-Family Residential District with condition, located at the south side of U. S. 11 at North Brook Drive, Hollins Magisterial District, upon the petition of Barrens Development Corporation. 4 3. First reading of ordinance to obtain a special use permit for a religious assembly on 1 acre, located at 4108 Electric Road, Cave Spring Magisterial District, upon the petition of Haven of Hope Community Church. G. FIRST READING OF ORDINANCES NONE H. SECOND READING OF ORDINANCES Second reading of ordinance authorizing creation of and financing for a local Public Works Improvement Project -Joe Carrol Road Water Project, Catawba Magisterial District. (Gary Robertson, Utility Director) BOB BENNINGER, ASSISTANT DIRECTOR, PRESENTED REPORT 0-042302-9 JBC MOTION TO ADOPT ORD URC I. APPOINTMENTS Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals 2. Grievance Panel 3. Parks and Recreation Advisory Commission 4. Roanoke Valley Greenway Commission HOM REQUESTED THAT DEPUTY CLERK CONTACT DON WITT TO DETERMINE IF HE WOULD LIKE TO SERVE ANOTHER TERM 5. Total Action Against Poverty Board of Directors J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS 5 DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. R-042302-10 JPM MOTION TO ADOPT RESO URC 1. Approval of Minutes -December 18, 2001 and February 25, 2002 2. Confirmation of Committee appointment to the Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals. A-042302-10.a 3. Request from School to appropriate $5,597.26 from the Department of Education for postage to mail School Performance Report Cards. A-042302-10.b 4. Request from Police Department for acceptance of $500 grant from State Farm Insurance Company for purchase of child safety seats and related installation materials. A-042302-10.c 5. Request to place two "Watch for Children "signs on Barrens Village Lane. R-042302-10.d 6. Acceptance of Local Government Challenge Grant from the Virginia Commission for the Arts. A-042302-10.e K. REQUESTS FOR WORK SESSIONS 1. Request for work session on June 11, 2002 to discuss Business, Professional & Occupational License (BPOL) taxes. HOM ADVISED THAT HE WILL NOT BE AT THE JUNE 11.2002 MEETING. 6 CONSENSUS TO SCHEDULE WORK SESSION ON JUNE 25 2002 2. Requestforworksession on May 14, 2002 with Seniorand Challenged Commission to discuss Cortran. CONSENSUS TO SCHEDULE WORK SESSION ON MAY 14, 2002 L. REQUESTS FOR PUBLIC HEARINGS 1. Request for public hearing on May 14, 2002 at 7:00 p.m. for public comments on the proposed budget for fiscal year 2002-2003. CONSENSUS TO SCHEDULE PUBLIC HEARING ON MAY 14 2002 M. CITIZENS' COMMENTS AND COMMUNICATIONS NONE N. REPORTS HCN MOTION TO RECEIVE AND FILE FOLLOWING REPORTS URC 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -March 2002 6. Statement of Expenditures and Estimated and Actual Revenues forthe month ended March 31, 2002 7. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31, 2002 8. Report of Claims Activity for the Self-Insurance Program, Third Quarter ended March 31, 2002 9. Proclamations signed by the Chairman 7 10. Report from VDOT of changes to the Secondary Road System in March, 2002 O. CLOSED MEETING pursuant to Code of Virginia Section 2-2-3711 A (5) discussion concerning a prospective business or industry where no previous announcement has been made. JBC MOTION TO GO INTO CLOSED MEETING AT 5:17 P.M. URC HOM ADVISED THAT HE WOULD BE LATE FOR THE 7 PM. SESSION BECAUSE OF THE CAVE SPRING HIGH SCHOOL HONORS AWARD MEETING P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) (5:00 P.M.,~ 1. Work Session to review the County Budget for fiscal year 2002-2003. TIME: 5:17 P.M. UNTIL 6:17 P.M. BRENT ROBERTSON REVIEWED COUNTY BUDGET BOARD CONSENSUS THAT (1) FUNDING FOR CONSTITUTIONAL OFFICERS, EXCEPT FOR COMMONWEALTH'S ATTORNEY WILL BEAT SAME LEVEL AS LAST YEAR AND COUNTY WILL NOT PROVIDE ADDITIONAL FUNDING TO COVER STATE REDUCTIONS. COMMONWEALTH'S ATTORNEY'S REDUCTION OF APPROXIMATELY $32,000 WILL BE FUNDED BECAUSE OF THE SIGNIFICANT IMPACT THE STATE REDUCTION WOULD HAVE ON THE COUNTY ATTORNEY'S OFFICE. (2) COUNTY WILL NOT GO FORWARD WITH IMPLEMENTING THE THREE ADDITIONAL COURT COSTS FOLLOWING CONVICTIONS ON CERTAIN OFFENSES AS ALLOWED BY RECENT LEGISLATION. BUDGET WORK SESSION WAS NOT COMPLETED AND WILL BE CONTINUED AT THE END OF THE EVENING SESSION. EVENING SESSION Q. CERTIFICATION RESOLUTION CLOSED MEETING HELD FROM 6:20 P.M. UNTIL 7:00 P.M. 8 R-042302-11 JBC MOTION TO ADOPT RESO U RC CHAIR RECOGNIZED KATHLEEN ROE, ACCOMPANIED BY FATHERTIM ROE, WHO WAS ATTENDING AS A COMMUNITY SERVICE ASSIGNMENT FOR CIVICS CLASS. R. POSTPONEMENT OF PUBLIC HEARINGS AND SECOND READINGS THE FOLLOWING PUBLIC HEARINGS HAVE BEEN POSTPONED TO MEET THE LEGAL NOTICE REQUIREMENTS. THE PETITIONERS HAVE AGREED AND THE ADJOINING PROPERTY OWNERS HAVE BEEN NOTIFIED. 1. Second reading of ordinance to obtain a Special Use Permit to operate a religious assembly on 15.652 acres located on Red Lane Extension on Interstate 81, Catawba Magisterial District, upon the petition of Fellowship Community Church. POSTPONED UNTIL MAY 14, 2002 AT 7:00 P.M. ANNOUNCED POSTPONED UNTIL MAY 14. 2002 AT 7:00 P.M. 2. Second reading of ordinance to obtain a Special Use Permit to operate a private stable on two parcels with the total acreage of 34.07 acres located between 6341 and 6545 Corntassel Lane, Windsor Hills Magisterial District, upon the petition of Ralph T. Henry. POSTPONED UNTIL MAY 14. 2002 AT 7:00 P.M. ANNOUNCED POSTPONED UNTIL MAY 14. 2002 AT 7:00 P.M. 3. Second reading of ordinance to rezone two parcels of .797 and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for aMotel/Motor Lodge located on 8008 Plantation Road and 7929 Carvin Street, respectively, Hollins Magisterial District, upon the petition of Hollins Hospitality. POSTPONED UNTIL MAY 28. 2002 AT 7:00 P.M. ANNOUNCED POSTPONED UNTIL MAY 28. 2002 AT 7:00 P.M. S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES HOM LEFT AT 7:20 P.M. AND RETURNED AT 7:40 P.M 9 1. Second reading of ordinance to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District and to obtain a special use permit for a religious assembly and daycare located on 5022 Hollins Road, Hollins Magisterial District, upon the petition of Fellowship Baptist Church. (Janet Scheid, Chief Planner) (CONTINUED FROM MARCH 26, 2002) RCF MOTION TO CONTINUE PUBLIC HEARING UNTIL MAY 14.2002 AT 7 P.M. URC 2. Second reading of ordinance vacating and closing an unimproved and unused portion of a 25-foot right-of-way known as "Jones Street" Section 1, Dwight Hills, Hollins Magisterial District, upon the petition of Mr. and Mrs. William Reedy. (Arnold Covey, Director of Community Development) 0-042302-12 RCF MOTION TO ADOPT ORD URC 3. Second reading of ordinance vacating a 15-foot drainage easement, Section 15, Penn Forest and Section 18, Penn Forest and vacating a 40-foot drainage easement, Section 15, Penn Forest, Cave Spring Magisterial District, upon the petition of James F. Kinder, Jr., Jacqueline M. Kinder, Carol H. Berglund and Scott W. Berglund, Co- Trustees. (Arnold Covey, Director of Community Development) 0-042302-13 HOM MOTION TO ADOPT ORD URC 4. Second reading of ordinance vacating a 15-foot sanitary sewer easement, "The Orchards, Applewood Section No. 8" and a portion of a 20-foot sanitary sewer easement on plat entitled "The Orchards, Huntridge Road Extended; and further shown as "Existing 20' Sanitary Sewer Easement (P.B. 17, Page 85)", Hollins Magisterial District, upon the petition of F. & W. Community Development Corporation. (Arnold Covey, Director of Community Development ) 0-042302-14 RCF MOTION TO ADOPT ORD URC 10 T. CITIZEN COMMENTS AND COMMUNICATIONS NONE U. REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Nickens reminded citizens of the Vinton Dogwood Festival being held this weekend at the Vinton War Memorial, with the parade being Sat at 2:30 p.m. Supervisor Church advised that he has received calls aboutiunked cars on Route 311 and requested that staff look at the situation. V. CONTINUATION OF BUDGET WORK SESSION AT 8:30 P.M., JBC ADVISED THAT BOARD WILL CONTINUE THE BUDGET WORK SESSION. IT WAS HELD FROM 8:30 P.M. UNTIL 9:25 P.M. CONSENSUS OF BOARD WAS REACHED ON AMOUNTS TO CONTRIBUTE TO HUMAN & SOCIAL SERVICE ORGANIZATIONS CULTURAL & TOURISM AGENCIES, AND DUES & PER CAPITA AGENCIES. ECH ADVISED THAT HE HAS RECEIVED ADDITIONAL REQUESTS FOR FUNDING. HE WILL BRING THESE BACK WITH INFORMATION FOR BOARD DISCUSSION. W. ADJOURNMENT JBC ADJOURNED MEETING AT 9:25 P.M. 11 o~ ROAN ,~.~ ti p G7 aZ ~~~~# ~~ ~~~~ ~ ,~: ~ rasa ROANOKE COUNTY BOARD OF SUPERVISORS AGENDA APRIL 23, 2002 ~~~~~ Welcome to the Roanoke County Board of Supervisors meeting. Regular meetings are held on the second Tuesday and the fourth Tuesday at 3:00 p.m. Public hearings are held at 7:00 p.m. on the fourth Tuesday of each month. Deviations from this schedule will be announced. The meetings are broadcast live on RVTV, Channel 3, and will be rebroadcast on Thursday at 7 p.m. and on Saturday at 4 p.m. The meetings are now closed captioned. Individuals who require assistance or special arrangements to participate in or attend Board of Supervisors meetings should contact the Clerk to the Board at (540) 772-2005 at least 48 hours in advance so reasonable accommodations may be made. A. OPENING CEREMONIES (3:00 P.M.) 1. Roll Call 2. Invocation: Rev. William Lee Loudon Avenue Christian Church 3. Pledge of Allegiance to the United States Flag B. REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS C. PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolutions of congratulations to Cave Spring High School: (a) Boys Basketball Team for winning Group AAA State Championship (b) J. J. Redick for an outstanding basketball season and being named Virginia Player of the Year (c) Tom Hagan for an outstanding football season and being named First Team All-State (d) Daniel Payne for an outstanding football season and being named First Team All-State 1 ® Recycled Paper 2. Proclamation declaring week of May 5 -11, 2002 as National Tourism Week in Roanoke County. D. BRIEFINGS 1. Briefing on Virginia's Explore Park 2002-2003 Season and upcoming Open House. (Roger Ellmore, Executive Director) 2. Briefing on Starlight Lane Tire Fire. (Dan O'Donnell, Assistant County Administrator and Joey Stump, Fire & Rescue Division Chief) E. NEW BUSINESS 1. Request to adopt fiscal year 2002-2003 budget for Schools. (School Board Chair Bill Irvin and Dr. Linda Weber, School Superintendent) 2. Request to adopt fiscal year 2002-2003 budget for Roanoke Valley Television. (Elaine Simpson, Cable Access Director) 3. Request for approval of the transition of the Cave Spring Recreation Foundation into two entities. (Pete Haislip, Director, Parks, Recreation & Tourism Department) 4. Resolution of support for U. S. House Joint Resolution 81 restoring religious freedom. (Elmer Hodge, County Administrator) F. REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA: Approval of these items does not indicate support for, or judge the merits of, the requested zoning actions but satisfies procedural requirements and schedules the Public Hearings which will be held afterrecommendation by the Planning Commission. 1. First reading of ordinance to rezone 3.33 acres from C-2, General Commercial District with conditions to C-2 General Commercial District with amended conditions and to obtain a Special Use Permit on a 4.20 acre parcel to expand mini-warehouses, located at 2205 Washington Avenue, Vinton Magisterial District, upon the petition of Winter Properties Partnership, LLP. 2. First reading of ordinance to rezone 7,883 square feet from C-2, General Commercial District, to R-3C, Medium Density Multi-Family 2 Residential District with condition, located at the south side of U. S. 11 at North Brook Drive, Hollins Magisterial District, upon the petition of Barrens Development Corporation. 3. First reading of ordinance to obtain a special use permit for a religious assembly on 1 acre, located at 4108 Electric Road, Cave Spring Magisterial District, upon the petition of Haven of Hope Community Church. G. FIRST READING OF ORDINANCES H. SECOND READING OF ORDINANCES 1. Second reading of ordinance authorizing creation of and financing for a local Public Works Improvement Project -Joe Carrol Road Water Project, Catawba Magisterial District. (Gary Robertson, Utility Director) I. APPOINTMENTS 1. Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals 2. Grievance Panel 3. Parks and Recreation Advisory Commission 4. Roanoke Valley Greenway Commission 5. Total Action Against Poverty Board of Directors J. CONSENT AGENDA ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED BY THE BOARD TO BE ROUTINE AND WILL BE ENACTED BY ONE RESOLUTION IN THE FORM OR FORMS LISTED BELOW. IF DISCUSSION IS DESIRED, THAT ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND WILL BE CONSIDERED SEPARATELY. 1. Approval of Minutes -December 18, 2001 and February 25, 2002 2. Confirmation of Committee appointment to the Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals. 3 3. Request from School to appropriate $5,597.26 from the Department of Education for postage to mail School Performance Report Cards. 4. Request from Police Department for acceptance of $500 grant from State Farm Insurance Company for purchase of child safety seats and related installation materials. 5. Request to place two "Watch for Children "signs on Barrens Village Lane. 6. Acceptance of Local Government Challenge Grant from the Virginia Commission for the Arts. K. REQUESTS FOR WORK SESSIONS 1. Request for work session on June 11, 2002 to discuss Business, Professional & Occupational License (BPOL) taxes. 2. Request for work session on May 14, 2002 with Senior and Challenged Commission to discuss Cortran. L. REQUESTS FOR PUBLIC HEARINGS 1. Request for public hearing on May 14, 2002 at 7:00 p.m. for public comments on the proposed budget for fiscal year 2002-2003. M. CITIZENS' COMMENTS AND COMMUNICATIONS N. REPORTS 1. General Fund Unappropriated Balance 2. Capital Fund Unappropriated Balance 3. Board Contingency Fund 4. Future School Capital Reserve 5. Accounts Paid -March 2002 6. Statement of Expenditures and Estimated and Actual Revenues forthe month ended March 31, 2002 4 7. Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31, 2002 8. Report of Claims Activity for the Self-Insurance Program, Third Quarter ended March 31, 2002 9. Proclamations signed by the Chairman 10. Report from VDOT of changes to the Secondary Road System in March, 2002 O. CLOSED MEETING pursuant to Code of Virginia 2-2-3711 A P. WORK SESSION (4T" FLOOR CONFERENCE ROOM) 5:00 P.M~ Work Session to review the County Budget for fiscal year 2002-2003. EVENING SESSION Q. CERTIFICATION RESOLUTION R. POSTPONEMENT OF PUBLIC HEARINGS AND SECOND READINGS THE FOLLOWING PUBLIC HEARINGS HAVE BEEN POSTPONED TO MEET THE LEGAL NOTICE REQUIREMENTS. THE PETITIONERS HAVE AGREED AND THE ADJOINING PROPERTY OWNERS HAVE BEEN NOTIFIED. Second reading of ordinance to obtain a Special Use Permit to operate a religious assembly on 15.652 acres located on Red Lane Extension on Interstate 81, Catawba Magisterial District, upon the petition of Fellowship Community Church. POSTPONED UNTIL MAY 14. 2002 AT 7:00 P.M. 2. Second reading of ordinance to obtain a Special Use Permit to operate a private stable on two parcels with the total acreage of 34.07 acres located between 6341 and 6545 Corntassel Lane, Windsor Hills Magisterial District, upon the petition of Ralph T. Henry. POSTPONED UNTIL MAY 14, 2002 AT 7:00 P.M. 3. Second reading of ordinance to rezone two parcels of .797 and 1.290 acres from R-1 to C-2 General Commercial District and R-2 Residential District to C-2 General Commercial District for aMotel/Motor Lodge 5 located on 8008 Plantation Road and 7929 Carvin Street, respectively, Hollins Magisterial District, upon the petition of Hollins Hospitality. POSTPONED UNTIL MAY 28. 2002 AT 7:00 P.M. S. PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District and to obtain a special use permit for a religious assembly and daycare located on 5022 Hollins Road, Hollins Magisterial District, upon the petition of Fellowship Baptist Church. (Janet Scheid, Chief Planner) (CONTINUED FROM MARCH 26, 2002) 2. Second reading of ordinance vacating and closing an unimproved and unused portion of a 25-foot right-of-way known as "Jones Street" Section 1, Dwight Hills, Hollins Magisterial District, upon the petition of Mr. and Mrs. William Reedy. (Arnold Covey, Director of Community Development) 3. Second reading of ordinance vacating a 15-foot drainage easement, Section 15, Penn Forest and Section 18, Penn Forest and vacating a 40-foot drainage easement, Section 15, Penn Forest, Cave Spring Magisterial District, upon the petition of James F. Kinder, Jr., Jacqueline M. Kinder, Carol H. Berglund and Scott W. Berglund, Co- Trustees. (Arnold Covey, Director of Community Development) 4. Second reading of ordinance vacating a 15-foot sanitary sewer easement, "The Orchards, Applewood Section No. 8" and a portion of a 20-foot sanitary sewer easement on plat entitled "The Orchards, Huntridge Road Extended; and further shown as "Existing 20' Sanitary Sewer Easement (P.B. 17, Page 85)", Hollins Magisterial District, upon the petition of F. & W. Community Development Corporation. (Arnold Covey, Director of Community Development ) T. CITIZEN COMMENTS AND COMMUNICATIONS U. REPORTS AND INQUIRIES OF BOARD MEMBERS V. ADJOURNMENT 6 a . • C I l~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION 042302-1 OF CONGRATULATIONS TO CAVE SPRING BOYS BASKETBALL TEAM FOR WINNING THE GROUP AAA STATE BASKETBALL CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Boys Basketball Team won the Group AAA state basketball championship this year, defeating George Wythe High School - Richmond in the state championship game at Liberty University in Lynchburg; and WHEREAS, the team also won the Western Valley District tournament and the Northwest Region championship; and WHEREAS, the Knights demonstrated excellent team basketball with every player contributing to the championship season; and a member of the team, J.J. Redick, was named, among other honors, Player of the Year for the State of Virginia and set an all time record for career points for Virginia High School League; and WHEREAS, the team was inspired by the courage and spirit of their fellow teammate, Jonathan Fiedler, who displayed the true heart and determination of an exemplary Knight; and WHEREAS, the Knights are coached by Billy Hicks, who was named Northwest Region and Virginia State AAA Coach of the Year, and Assistant Coaches Bob Hicks, Jason Cook, Chris Morris, Steve Buchanan, Randy Meck and Tim Myers. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL BOYS BASKETBALL TEAM: Davey Arthur, Brad Bowers, John Paul Branisteanu, Drake Bushnell, Andrew Davison, Jonathan Fiedler, Tom Hagan, Matt Hamilton, Justin Harris, Ryan Hergrueter, Jake Kaplan, Daniel • Payne, Robbie Powell, J. J. Redick and Adam Trumbower for their athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Resolutions of Congratulations File Dr. Linda Weber, School Superintendent L'I~~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION OF CONGRATULATIONS TO CAVE SPRING BOYS BASKETBALL TEAM FOR WINNING THE GROUP AAA STATE BASKETBALL CHAMPIONSHIP WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, the Cave Spring High School Boys Basketball Team won the Group AAA state basketball championship this year, defeating George Wythe High School - Richmond in the state championship game at Liberty University in Lynchburg; and WHEREAS, the team also won the Western Valley District tournament and the Northwest Region championship; and WHEREAS, the Knights demonstrated excellent team basketball with every player contributing to the championship season; and a member of the team, J.J. Redick, was named, among other honors, Player of the Year for the State of Virginia and set an all time record for career points for Virginia High School League; and WHEREAS, the team was inspired by the courage and spirit of their fellow teammate, Jonathan Fiedler, who displayed the true heart and determination of an exemplary Knight; and WHEREAS, the Knights are coached by Billy Hicks, who was named Northwest Region and Virginia State AAA Coach of the Year, and Assistant Coaches Bob Hicks, Jason Cook, Chris Morris, Steve Buchanan, Randy Meck and Tim Myers. C1~~ NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to the members of the CAVE SPRING HIGH SCHOOL BOYS BASKETBALL TEAM: Davey Arthur, Brad Bowers, John Paul Branisteanu, Drake Bushnell, Andrew Davison, Jonathan Fiedler, Tom Hagan, Matt Hamilton, Justin Harris, Ryan Hergrueter, Jake Kaplan, Daniel Payne, Robbie Powell, J. J. Redick and Adam Trumbower for their athletic ability, their team spirit and their commitment to each other; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to the members of the team, the coaches and the school in their future endeavors. 2 ~ ! C [ i ~) AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION 042302-2 OF CONGRATULATIONS TO J. J. REDICK FOR AN OUTSTANDING BASKETBALL SEASON AND BEING NAMED PLAYER OF THE YEAR FOR THE STATE OF VIRGINIA WHEREAS, J. J. Redick, a senior at Cave Spring High School, had an outstanding season on the basketball team averaging 28.3 points per game as a senior, setting a new record for Virginia High School League state tournament scoring and three point shooting, and setting the all time record for career points for Virginia High School League with a career total of 2,214 points; and WHEREAS, J. J. demonstrated his outstanding athletic ability and good sportsmanship throughout the season, and will attend Duke University in the Fall 2002 on a full athletic scholarship where he will play basketball; and WHEREAS, J. J. was selected to play in the McDonald's All-American game in New York where he was named Most Valuable Player after scoring 26 points and where he also won the 3 point contest; and WHEREAS, J. J. received the following honors during the 2001 season: ^ First Team -All Western Valley District ^ First Team -All Northwest Region ^ First Team -AAA Virginia ^ Player of the Year -Western Valley District ^ Player of the Year -Northwest Region ^ Player of the Year -State of Virginia ^ Second Team Parade All American NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to J. J. REDICK for an outstanding basketball season and being named Virginia State Player of the Year; and ~- BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to J. J. Redick for continued success in all his future endeavors. On motion of Supervisor McNamara to adopt the Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: 7~~.--~ Brenda J. Ho ton, CMC Deputy Clerk to the Board of Supervisors cc: File Resolution of Appreciation/Congratulations File Dr. Linda Weber, School Superintendent f C ~ c ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION OF CONGRATULATIONS TO J. J. REDICK FOR AN OUTSTANDING BASKETBALL SEASON AND BEING NAMED PLAYER OF THE YEAR FOR THE STATE OF VIRGINIA WHEREAS, J. J. Redick, a senior at Cave Spring High School, had an outstanding season on the basketball team averaging 28.3 points per game as a senior, setting a new record for Virginia High School League state tournament scoring and three point shooting, and setting the all time record for career points for Virginia High School League with a career total of 2,214 points; and WHEREAS, J. J. demonstrated his outstanding athletic ability and good sportsmanship throughout the season, and will attend Duke University in the Fall 2002 on a full athletic scholarship where he will play basketball; and WHEREAS, J. J. was selected to play in the McDonald's All-American game in New York where he was named Most Valuable Player after scoring 26 points and where he also won the 3 point contest; and WHEREAS, J. J. received the following honors during the 2001 season: ^ First Team -All Western Valley District ^ First Team -All Northwest Region ^ First Team -AAA Virginia ^ Player of the Year -Western Valley District ^ Player of the Year -Northwest Region ^ Player of the Year -State of Virginia ^ Second Team Parade All American NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to J. J. REDICK for an outstanding basketball season and being named Virginia State Player of the Year; and -w. ~i~~~ BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to J. J. Redick for continued success in all his future endeavors. r z AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION 042302-3 OF CONGRATULATIONS TO TOM HAGAN FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO FIRST TEAM ALL-STATE, GROUP AAA C I icy WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Tom Hagan, a senior at Cave Spring High School, had an outstanding season as the punter for the football team averaging 42.3 yards on his punts with 15 going inside the 20 yard line, thereby contributing to the Knights season record of 9-2; and WHEREAS, Tom was also named to Second Team -All Western Valley District for basketball; and WHEREAS, Tom has participated in basketball, football and baseball at the varsity level for three years and will attend the University of Virginia in the Fall 2002 on a full athletic scholarship where he will play football and baseball; and WHEREAS, Tom demonstrated his outstanding athletic ability and good sportsmanship throughout the season. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to TOM HAGAN for an outstanding football season and being named to First Team All-State, Group AAA; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to Tom Hagan for continued success in all his future endeavors. On motion of Supervisor Minnix to adopt the Resolution of Congratulations, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~~~ 9. ~~- Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Resolution of Appreciation/Congratulations File Dr. Linda Weber ~ ~ ~C:\l AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION OF CONGRATULATIONS TO TOM HAGAN FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO FIRST TEAM ALL-STATE, GROUP AAA WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Tom Hagan, a senior at Cave Spring High School, had an outstanding season as the punter for the football team averaging 42.3 yards on his punts with 15 going inside the 20 yard line, thereby contributing to the Knights season record of 9-2; and WHEREAS, Tom was also named to Second Team -All Western Valley District for basketball; and WHEREAS, Tom has participated in basketball, football and baseball at the varsity level for three years and will attend the University of Virginia in the Fall 2002 on a full athletic scholarship where he will play football and baseball; and WHEREAS, Tom demonstrated his outstanding athletic ability and good sportsmanship throughout the season. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to TOM HAGAN for an outstanding football season and being named to First Team All- State, Group AAA; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to Tom Hagan for continued success in all his future endeavors. / ~ Z C I ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION 042302-4 OF CONGRATULATIONS TO DANIEL PAYNE FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO FIRST TEAM ALL-STATE, GROUP AAA WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Daniel Payne, a seniorat Cave Spring High School, had an outstanding season on the football team catching 35 passes for 538 yards and five touchdowns, contributing to the Knights season record of 9-2; and WHEREAS, Daniel demonstrated his outstanding athletic ability and good sportsmanship throughout the season; and WHEREAS, Daniel has participated in football, basketball and track at Cave Spring High School, playing over 100 games during his career. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to DANIEL PAYNE for an outstanding football season and being named to First Team All-State, Group AAA; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to Daniel Payne for continued success in all his future endeavors. On motion of Supervisor McNamara to adopt the Resolution of Congratulations, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None r. ~ ~ T A COPY TESTE: ~~i! ,a-Q.~w`. Brenda J. Hof on, CMC Deputy Clerk to the Board of Supervisors cc: File Resolution of Appreciation/Congratulations File Dr. Linda Weber, School Superintendent ._ ~. CIC~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION OF CONGRATULATIONS TO DANIEL PAYNE FOR AN OUTSTANDING FOOTBALL SEASON AND BEING NAMED TO FIRST TEAM ALL-STATE, GROUP AAA WHEREAS, team sports are an important part of the curriculum at schools in Roanoke County teaching cooperation, sportsmanship and athletic skill; and WHEREAS, Daniel Payne, a senior at Cave Spring High School, had an outstanding season on the football team catching 35 passes for 538 yards and five touchdowns, contributing to the Knights season record of 9-2; and WHEREAS, Daniel demonstrated his outstanding athletic ability and good sportsmanship throughout the season; and WHEREAS, Daniel has participated in football, basketball and track at Cave Spring High School, playing over 100 games during his career. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia does hereby extend its sincere congratulations to DANIEL PAYNE for an outstanding football season and being named to First Team All-State, Group AAA; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes to Daniel Payne for continued success in all his future endeavors. i ACTION NUMBER ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: February 26, 2002 SUBJECT: Proclamation declaring May 5 - 11, 2002 as National Tourism Week in Roanoke County COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke Valley Convention and Visitors Bureau has requested that the Board proclaim the week of May 5- 11, 2002 as National Tourism Week in Roanoke County. Executive Director David Kjolhede plans to attend the meeting to accept the proclamation. ~~~ Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Flora _ Received () McNamara- _ _ Referred () Minnix _ To () Nickens _ _ _ 1 i ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 PROCLAMATION DECLARING MAY 5 THROUGH 11, 2002 AS NATIONAL TOURISM WEEK IN ROANOKE COUNTY WHEREAS, the travel and tourism industry supports the vital interests of the County of Roanoke and the Roanoke Valley by contributing to employment, economic prosperity, international trade, peace, understanding and goodwill; and WHEREAS, travel and tourism ranks as an important industry in the County of Roanoke in terms of revenue generated, by contributing $71,352,000 in travelers spending, $15,732,000 in payroll and $2,192,000 in local taxes; and WHEREAS, travel and tourism has become a $1 million dollar per day industry in the Roanoke Valley, with a total yearly amount of $365,975,000; and WHEREAS, as people throughout the world become more aware of the outstanding cultural, recreational and natural resources available in the County of Roanoke and the Roanoke Valley, travel and tourism will become an increasingly important aspect in the lives of our citizens; and WHEREAS, given these laudable contributions to the economic, social and cultural well being of the citizens of the County of Roanoke, it is fitting that we recognize the importance of travel and tourism. NOW THEREFORE, WE, the Roanoke County Board of Supervisors do hereby proclaim and recognize the week of May 5 through 11, 2002 as NATIONAL TOURISM WEEK and call upon the citizens of the County of Roanoke to observe this week with appropriate ceremonies and activities. ACTION NO. ITEM NUMBER O _ i AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Briefing on Virginia's Explore Park 2002-2003 Season and Upcoming Open House COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roger Ellmore and staff from Virginia's Explore Park will be here to give the Board a preview of the changes that people will see at Explore Park this year. The County staff and Explore staff have worked over the winter to revise many of the programs and add several new ones. They will also review the special events that are planned for the year. The County Parks Recreation and Tourism Department and Explore Park are sponsoring an Open House at Explore Park on Sunday, April 28, 2002 from 1:00 - 8:00. Admission is free to the public and a host of activities are planned, as explained on the attached poster. SUBMITTED BY: YJ C,cLrtie- ~ • ~4~1 Diane D. Hyatt Chief Financial Officer Annrwed ( 1 Denied ( ) Received ( ) Referred ( ) To () Mntinn by APPROVED: Elmer C. Hodge County Administrator Nn YP~ Ah~ Church Flora McNamara Minnix Nickens -. V 1K1s1N1t`1 J EXPLORE PARK Outside the ' Ordinary. fi,~~ ~~ ~ ..:..:: µ o-~ OPEN HOUSE Sunday, Apri128 1 p.m. to 8 p.m', ~ FREE DAY! Sponsored by the County of Roanoke ~ ~oANO~~ Virginia's Explore Park and ~~ Roanoke County's Parks, Recreation and Tourism department = ~ have teamed up to offer the Roanoke Valley's v ,,~ as best FREE fiamily event of 2002! (Outdoor Living History Museum & Recreational Venues) 7838 Balloon Sculpture ~ Ballroom Dance Instruction ~ Aquatones Barbershop Quartet -- Big Brush Oil Painting -- Build Bird Houses & Take Nature Walks nvith the Birding Club ~ Body Recall ~ Book Signing by Erin Garvin, author of The Simple Pleasures of Sunshine: a Dispatch from the Great Divide Mountain Biking Route -- Carson Hudson's Traroeling Medicine Show ~ Chalk Art -COPE Bike Rodeo ~ Deo Gloria Shape Note Singers Festival in the Park Beverage Sales at Shenandoah Life Picnic Pavilion -Fun Run by Virginia Commonwealth Games -Gallery 108 Showing ~ Guided Mountain Bike Tour by EPITA -History Museum of Western Virginia Display of Historic Artifacts -Lone Crow Flutes Display of Flute Making - Maeve Crowgey Plays Hammered Dulcimer ~ Mt. Pleasant Reca•eation Club Food Sales ~ the Music of Matt Ramsey - Qvlt. Pleasant Rescue Squad ~ National Park Service Nature ScavengerF-Iunt -National Park Service Presentation on the Blue Ridge Parkway ~ Nature Walks by Amy Chattin ~ Old Dominion Historical Society Display oflAntique Fire Trucks - Orvis Fly Fishing Demonstration -Pat Prollifrone Plays (Guitar ~ Prevent Child Abuse's Lucky Dog -Radio Control Flyers Demonstration -Roanoke Ballet Presents the Appalachian Trail Dance ~ Roanoke County Circuit Courts Display of Historic Documents ~ Roanoke Counry Libraries Presents Reader's Theatre Sounds of Bluegrass -Spinning & Weaving by Pattie Neal -Tai Chi ~ The Sessions Band ~ To the Rescue's AnHy the Ambulance -Wildflower Photo Tour Presented by Award Winning Photographer Lucien Metayer Plus Special Events in the Outdoor Living History Museum ~ 17`h Century r Tools & Weapon Demonstration Bar Basket Weaving -- Cattail Mat Weaving -Games for Growing: Running & Racing to Develop Strength, Endurance & Skill Necessary for Survival in the Forests of Virginia - 18`h Century ~ Mortar Firing Demonstration ~ Candle-Dipping r Colonial Toys and Games Including the Marionette a Planche (Dancing Puppet) ~ Cup and Ball -- Graces ~ d9`h Century -Blacksmith Shop -- Plowshares and Hoes Gearing up for Spring ~ Metalworking Tool Demonstration -Quoits fin the Field ~ Kemp's Fork School ~ Learning the Three R's ~ Red Rover: More Than Just a Dog ~ Graces ~ Hoop and Stick - Hofaugher House r No Mo' Pork: the Greens are Coming! Springtime Delights from the Kitchen Hearrch-Fire ~ Sewing Quilt Pieces -- Carding Wool -- Batteau on the Roanoke ~ 'i~he Batteau Community in Springtime ~ Right Over Left Knot Making Knots for Fun -- Quo-t Making ~ and More! Virginia's Explore Park Milepost 115, Blue Ridge Parkway, Roanoke, VA 540-427-1800 wvv~V. explores ark. ors OLl t.S1G~e tl~e ACTION NUMBER ITEM NUMBER D -~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 SUBJECT: Briefing on Starlight Lane Tire Fire COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: I am pleased to report that the Starlight Lane Tire Fire is now out and progress is being made on the cleanup. While there is still a lot of work to be done, we wanted to give the Board an update. Assistant County Administrator Dan O'Donnell and Fire & Rescue Division Chief Joey Stump will conduct the briefing and there will be reports from the Department of Environmental Quality and Environmental Protection Agency as well as Earth Tech and other agencies involved. Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church Denied () Flora _ Received () McNamara- _ _ Referred () Minnix _ _ _ To () Nickens _ _ _ a A-042302-5 ACTION NO. ITEM NUMBER ~ - AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Adoption of the Roanoke County School Budget for the 2002-03 Fiscal Year COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: The Roanoke County School Board has submitted the attached budget for the 2002-03 fiscal year. The School Board approved this budget at their meeting on March 28, 2002. This budget is in conformity with the discussions from the joint work session with the County Board and the School Board held on March 26, 2002. The budget includes an average 2.5% salary increase, and a transfer of $55,040,790 from the County. STAFF RECOMMENDATION: Staff recommends approving and adopting the attached school board budget for the 2002-03 fiscal year. SUBMITTED BY: ~ ~~ ~. ~ Diane D. Hyatt Chief Financial Officer ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) cc: File VOTE APPROVED: ~ ~~~ Elmer C. Hodge County Administrator Motion by: Harry C. Nickens to Church approve budget Flora McNamara Minnix Nickens Diane D. Hyatt, Chief Financial Officer Danial Morris, Director of Finance Dr. Linda Weber, School Superintendent Penny A. Hodge, Director of Budget & Finance -Schools Brenda Chastain, Clerk, School Board No Yes Abs x x x x _ x ,.. ~_ ~~ - i ~~s~ ROANOKE COUNTY PUBLIC SCHOOLS ~4oJNTY P(~e~'C+ ~ ~n Z = O d t~ v ~yG ccF~ Sza~'e BUD GET 2002 - 2003 DIARCH 28, X002 ~ Table of Contents ~ Executive Summary Mission Statement ............................................ 1 Superintendent's Budget Message ................................ 2 Budget Calendar ..............................................3 Budget Development Process ................................. 4-5 Budget Summary -All Funds ................................... 6 Revenues Per Pupil ...........................................7 School Operating Fund Revenues .............................. 8-9 Operating Fund Expenditures by Budget Categories ................. 10 Expenditures Per Pupil .... .............. ................... 11 Expenditure Summary ............. .............. ........ 12 Average Daily Membership ............ ...... .. ........ 13 Historical Data ................. ................... 14 Other School Funds Grant Fund .................................................16 School Nutrition Fund ........................................ 17 School Textbook Fund ........................................18 School Capital Fund ..........................................19 School Debt Fund ...........................................20 New School Start-Up Budget ................................... 21 Regional Alternative Education Program ......................... 22 Budget Development Process The annual budget for the Roanoke County School System offers citizens an opportunity to provide full educational opportunities for all students enrolled in the county schools - kindergarten through adult. The budget cycle can be divided into afive-step process that includes planning, preparation, adoption, implementation, and evaluation. The process is driven by two objectives: to develop a budget that will provide every child in the school system with the best possible educational opportunities and to optimize the use of available resources. Within this framework, the School Board attempts to balance the educational needs of students with the resources available to the school system from local, state, and federal sources. Budget Planning For the fiscal year that begins July 1, the budget planning process starts the prior year when the School Board adopts a budget calendar. The calendar includes important activities in the budget process and the dates on which important decisions are scheduled. Once adopted, the calendar represents the guidelines for the preparation and adoption of the budget for the school system. Preparation of the School Budget Preparation of the school operating budget includes major input from each school and input from budget committees including the following: Superintendent's Budget Committee Penny Hodge, Chairperson Linda Weber, Superintendent Bill Irvin, School Board Marion Roark, School Board Drew Barrineau, School Board Mike Stovall, School Board Lorraine Lange, Assistant Superintendent Pat Radcliffe, Pupil Personnel Services Senior Staff Budget Committee Penny Hodge, Chairperson Linda Weber, Superintendent Richard Flora, Executive Assistant Jim Gallion, Deputy Superintendent Lorraine Lange, Assistant Superintendent Gary Basham, Associate Director of Instruction Roger Johnson, Career and Technical Education Dave Wymer, Testing and Remediation Pat Radcliffe, Pupil Personnel Services Jim Gallion, Deputy Superintendent Tom Hall, Assistant Superintendent Richard Flora, Executive Assistant Leigh McKay, RCEA Diane Hyatt, Roanoke County David Atkins, Budget and Finance Jane James, Technology Carol Whitaker, Staff Development Tom Hall, Assistant Superintendent Dave Trumbower, Classified Personnel Jane James, Technology David Atkins, Budget and Finance Joni Poff, Pupil Personnel Services Ed Tutle, Nutrition Services Brenda Chastain, School Board Clerk Darlene Ratliff, Deputy Clerk 4 Roanoke County Schools Budget Summary -All Funds FY 2002-2003 Fund Budget 2001-2002 Budget 2002-2003 Increase (Decrease) Percent Change School Operating Fund 98,162,402 102,259,339 4,096,937 4.2% Grants Fund 3,243,063 3,637,056 393,993 12.1 School Nutrition Fund 3,747,000 3,892,000 145,000 3.9% Textbook Fund 847,860 969,036 121,176 14.3% Capital Fund 1,516,078 1,107,485 (408,593) -27.0% Debt Fund 6,864,766 8,995,941 2,131,175 31.0% New School Start-Up Budget 1,858,135 35,047 (1,823,088) N/A Regional Alternative School 308,234 308,234 0 N/A Total Funds 116,547,538 121,204,138 4,656,600 4.0% Roanoke County Schools -All Funds Grants x r'' , r~"~F= ~ y Nutrition ;" Operations ~ - ~~ r.' Textbooks _, ~ 4~ t`. _ -- '..- . Capital - --New Schools - Debt Alternative Ed 6 Operating Fund Expenditures By Budget Categories The education of students is alabor-intensive enterprise that is reflected in the allocation of the financial resources of the school system. For the 2002-03 fiscal year, contract salaries and fringe benefits represent 80% of expenditures in the operating budget as shown on page 11. The major department budget areas are discussed below. Classroom Instruction expenditures deal directly with the interaction between teachers and students in the classroom. This includes the development of curriculum and instructional programs which support the standards of quality and the administration of schools and programs in compliance with state, federal, and school board mandates, policies, and guidelines. Classroom instruction also includes expenditures associated with educational testing, vocational education programs, special education services, homebound instruction, and guidance services. Personnel is the largest expenditure in the school operating fund. These departments include the salary and fringe benefit costs for classroom personnel, instructional staff and central office support staff, and school administration. Support services are expenditures related to providing transportation for regular, special, and summer school programs and the maintenance and operation of all school facilities. Central support departments include expenditures for the school board, school superintendent, budget and finance, community relations, pupil assignment, and staff development. Property and medical insurance premiums for school buildings and employees and fund transfers for debt and textbooks are budgeted under central support. Special programs capture the cost of providing summer school and adult education classes. 10 School Grant Fund Revenue and Expenditure Summary Grant Budget 2000-2001 Budget 2001-2002 Budget 2002-2003 Increase (Decrease) Federal Grants: Chapter 1 /Title 1 421,599 426,318 593,955 167,637 Chapter 2 /Title VI 55,999 59,999 59,611 (388) Title 2 38,786 39,281 51,084 11,803 Safe & Drug Free Schools 50,471 49,294 50,370 1,076 Title VI-B Flow-Thru Funds 1,537,675 1,537,675 2,052,184 514,509 Preschool Mini Grant 97,382 97,382 97,456 74 Sliver Grant 19,719 19,719 19,719 0 School to Work 114,634 76,432 0 (76,432) Summer Youth Program 92,650 55,169 60,000 4,831 Goals 2000 33,000 0 0 0 Goals 2000 Training 9,000 0 0 0 Technology Literacy Challenge 54,000 53,300 0 (53,300) Class Size Reduction 0 120,000 192,747 72,747 Refugee -Child School Impact 7,451 0 2,449 2,449 State Grants: Early Reading Initiative 17,531 40,182 74,152 33,970 VCA -English 7,250 0 0 0 SOL Teaching Materials 79,220 79,300 0 (79,300) Truancy 11,472 11,472 0 (11,472) Visually Handicapped Grant 4,255 4,255 4,124 (131) Health Incentive Funds 5,447 7,028 6,044 (984) SOL Teacher Training 207,165 206,460 0 (206,460) Tech Prep -Continuation 80,000 80,000 110,000 30,000 GED Funding 15,717 15,717 15,717 0 High Schools That Work - WBHS 7,500 4,750 10,850 6,100 High Schools That Work - CSHS 7,500 4,750 10,850 6,100 Preschool Initiative 0 111,580 103,766 (7,814) Algebra Readiness 0 75,000 81,978 6,978 Local Grants: Carilion Nurse Grant 0 10,000 5,000 (5,000) Transfer from School Operating Fund: School Nurse Grant Class Size Reduction Grant Total Grant Revenues and Expenditures 0 30,000 35,000 5,000 0 28,000 0 (28,000) 2,975,423 3,243,063 3,637,056 393,993 16 School Debt Fund Revenue and Expenditure Summary Budget 2000-2001 Budget 2001-2002 Budget 2002-2003 Increase (Decrease) Revenues: Transfer from General Fund 4,370,341 4,279,169 6,410,344 2,131,175 Transfer from School Fund 2,585,597 2,585,597 2,585,597 0 Total Revenues 6,955,938 6,864,766 8,995,941 2,131,175 Expenditures: Principal on G. O. Bonds 887,829 377,699 396,823 19,124 Principal on VPSA Bonds 2,276,922 2,267,606 3,707,883 1,440,277 Principal on Literary Loans 884,032 884,032 884,032 0 Principal on Lease Purchase Agreements 236,255 250,033 264,615 14,582 Interest on G. O. Bonds 400,754 356,999 337,397 -19,602 Interest on VPSA Bonds 1,858,773 2,357,493 3,075,557 718,064 Interest on Literary Loans 366,400 339,709 313,021 -26,688 Interest on Lease Purchase Agreements 44,973 31,195 16,613 -14,582 Total Expenditures 6,955,938 6,864,766 8,995,941 2,131,175 20 r, A-042302-6 ACTION # ITEM NUMBER~°~_ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri123, 2002 SUBJECT: Request for Approval of FY 2002-2003 Cable Television Budget COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND INFORMATION: Roanoke County, the City of Roanoke, and the Town of Vinton jointly operate Roanoke Valley Television (RVTV). The initial equipment and facilities for the television studio were funded through a capital grant from Cox Communications in the amount of $480,000. The studio is located at the Jefferson Center, and currently employs five full time staff members. The staff produces videos and shows for the local governments and school systems, which are cablecast along with government meetings on Cox Communications Channel 3 and Adelphia Communications Channel 3 in the West County area. RVTV is governed by the Roanoke Valley Regional Cable Television Committee, which includes representatives from the City, the County, and the Town. The operational budget for RVTV is provided by the three governments, based on the proportion of Cox customers located in each jurisdiction. The governing bodies have informally agreed to provide up to 20% of the franchise fee paid by Cox Communications to fund the operations of the facility. Roanoke County's share of the cable budget is 40%. 1 ~~ During 2001-2002, RVTV has produced the following for the County: 49 videos and television shows, 23 live Board meetings, and upkeep of the Message Board. Samples of RVTV productions includes: Fee For Ambulance Transport for the County Fire & Rescue Department, Spring Hollow Reservoir, and School Within A School. RVTV television shows include: Roanoke County Today, Accent Excellence, and Roanoke County Business Partners. RVTV staff members are responsible for writing original scripts, videography, graphic design, and video editing. During the past year, video production has increased by 13%, 20 additional half hour television shows have been produced fora 51 % increase, and the average hours of programming per month has increased by 11 %. During the past year, RVTV implemented robotic cameras to cover both the Board of Supervisors and City Council meetings. The new technology enabled RVTV to cover the meetings with two staff members versus four, thus improving overall productivity. The approximate rate for video production in the private sector is $1,000.00 per finished minute. Roanoke Valley Television produced a total of 103 Video Productions last year for the three localities and their school systems. SUMMARY OF INFORMATION: The Roanoke Valley Cable Television Committee has approved the attached budget for the Fiscal Year 2002-2003 for the operation of RVTV, which is a -.99% decrease from last year's budget. This budget includes funding for closed captioning services for the Board of Supervisors Meetings. Cable Television staff is carried on the County's payroll and benefit system and will receive the same salary increase and insurance costs as County employees. FISCAL IMPACT: The total RVTV budget request is $267,885 of which Roanoke County's share is 40%, or $107,154. This is a $692 decrease from last year's budget. The total franchise fee paid by Cox to Roanoke County last year is $687,574 and 20% of that is $137,515. RVTV's budget request is $30,361 less than that amount. RECOMMENDATION: The Cable Television Committee recommends that the Board approve this budget request in the amount of $107,154. Respectfully submitted, Elaine B. Simpson Cable Access Director Approved by, .~ Elmer C. Hodge County Administrator 2 C--~ ACTION VOTE No Yes Abs Approved (x) Motion by: Harry C. Nickens to Church x _ Denied () approve budget Flora x Received () McNamara x Referred () Minnix x _ To () Nickens x _ cc: File Elaine Simpson, Cable Access Director Diane D. Hyatt, Chief Financial Officer Brent Robertson, Director of Management & Budget Brenda Holton, Clerk, RVTV Committee Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council 3 ~~ ~Sa~e ?la~ /'"elevraiaa .~v.~~v ~~~3 2002 - 2003 Budget Proposal RVTV 2001 Productions Edited Videos Title Accent Excellence -Show Open Arnold R. Burton -Recruitment Arnold R. Burton -Center For Engineering (5) Camp Roanoke PSAs Fee For Ambulance Transport DARE Camp Music Video Employee Appreciation (Parks & Recreation) Employee Orientation Explore Park Open House PSA Fire/EMS Citizen Appreciation Day PSA (3) Focus On Crime Prevention House Numbers PSA (2) Library Links New Solid Waste/Recycling Patriotic Music Video (4) Patriotic RVTV Station I.D.s Rescue Challenge (2) Roanoke Adolescent Health Partnership PSA (6) RVTV Station LD.s Safe Driving PSA Client Length County Schools :30 County Schools 13:30 County Schools 6:30 County of Roanoke :30 each County of Roanoke 8:30 City of Roanoke 12:00 City of Roanoke 15:00 County of Roanoke 19:00 County of Roanoke :30 City of Roanoke :30 County of Roanoke 6:30 each City of Roanoke :30 City of Roanoke 22:00 City of Roanoke 20:00 City of Roanoke 1:45 City/County :10 each City of Roanoke 13:00 City Schools :30 each City/County :10 each County Schools :30 ~-~ RVTV 2001 Productions Edited Videos Title Client Length School Convocation Video City Schools 9:00 School Within A School County Schools 7:00 Spotlight On City Schools PSA City Schools :30 Spring Hollow Reservoir Roanoke County 8:40 Valleyfest PSA Roanoke County :30 Vinton Student Government Day Town of Vinton 10:00 (2) Water Conservation PSAs City of Roanoke :30 each 2001 Shows Total Title Client Time 12 Inside Roanoke City of Roanoke 28:50 each 12 Roanoke County Today Roanoke County 26:50 each 14 Spotlight On City Schools Roanoke City Schools 25:00 each 11 Accent Excellence Roanoke County Schools 25:00 each 7 Roanoke Talk City of Roanoke 29:00 each 2 Roanoke County County of Roanoke 29:00 each Business Partners 1 Roanoke County Connections County of Roanoke 29:00 ~--- r Total Productions City of Roanoke Roanoke County Town of Vinton 103 53 49 1 Percentage 51 % 48% 1 2001 Meetings Totals Meetings 24 City Council Meetings 23 Board of Supervisors Meetings 1 Roanoke City Schools -School Board Interviews 2 City Council Budget Meeting (Civic Center) 1 Board of Supervisors Meeting (Evening, March 13) 3 Neighborhood Partnership Meeting 4 Roanoke Valley Law Enforcement Memorial Service 5 Roanoke County Student Government Day 6 State of the County Address 7 Roanoke County Investiture Ceremony 3 Roanoke City Schools -School Feasibility Study RVTV Productions 2000 &2001 2000 2001 Increase/Decrease Video Productions 39 44 +5 (13%) Meetings 55 58 +3 (5%) Shows 39 59 +20 (51%) Average Hours of Programming Per Mo nth 252 280 +28 (11%) ~~ RVTV Proposed 2002 -2003 Budget 2001-2002 Budget Proposed 1010 Regular 138,924.00 (+2.5%) 142,397.00 2100 FICA (Employer Contribution) 10,628.00 10,893.00 2200 Retirement - VRS 15,087.00 10,680.00 2202 Deferred Comp Match 480.00 720.00 2300 Group Health Insurance 19,299.00 (+13%) 21,808.00 2310 Group Dental Insurance 828.00 946.00 2400 Life Insurance - VSRS 1,111.00 1,282.00 3013 Professional Services -Other 25,000.00 25,000.00 (Closed Captioning, Dubbing etc.) 3202 Repairs (Office Equipment) 250.00 100.00 3204 Repairs Vehicles (By Garage) 300.00 300.00 3209 Repairs (Other Equipment) 2,000.00 2,000.00 3305 Maintenance Service Contracts 720.00 720.00 3530 Printed Forms 250.00 0 3610 Advertising 500.00 0 5210 Postage 250.00 200.00 5230 Telephone 5,650.00 5,000.00 5235 Car Phones 350.00 350.00 5236 Pager Service 288.00 288.00 5305 Motor Vehicle Insurance 1,400.00 1,300.00 5308 General Liability Insurance 2,121.00 2,121.00 5410 Lease/Rent of Equipment 800.00 800.00 5420 Lease/Rent of Buildings 29,880.00 29,880.00 5501 Travel (Mileage) 200.00 200.00 5504 Travel (Convention & Conf.) 1,000.00 200.00 5520 Dinner Meetings & Luncheons 500.00 150.00 5540 Training & Education 500.00 200.00 5801 Dues & Association Membership 700.00 350.00 6010 Office Supplies -General 1,500.00 1,100.00 6013 Small Equipment & Supplies 2,500.00 2,500.00 6014 Video Supplies 5,000.00 5,000.00 6080 Gas, Oil & Grease 800.00 600.00 6091 Tires, Tubes Parts 300.00 300.00 6202 Subscriptions (Internet) 500.00 500.00 Total: $269,616.00 $267,885.00 Decrease from last year: $1,731.00 or -.99% ~..e.. RVTV Financial Report Current Account Balances as of Feb. 27, 2002 213200 (Operating Budget) ............................................................... $99,432.18 213300 (Cox Cable Capital Grant) .................................................... $130,434.63 213500 (RVTV Year-End Rollover Account) ................................... $143,929.32 Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they are rolled over into this savings account which will be used for capital purchases after the Capital Grant from Cox is depleted. .sue Cox Communications 2001 Franchise Fees Cox Communications paid a 5% franchise fee to the local governments in 2001which totaled $1,718,936.00 The local governments have informally agreed to allocate up to 20% of the franchise fees collected to the RVTV Operating Budget. For the coming year, that amount would be $343,787.00. RVTV is requesting a budget of $267,885.00 which is $75,902.00 less than that amount. Cox calculates the percentage of subscribers (December 31, 2001) in each locality as follows: Locality Subscribers Percentage City 32,332 55% County 23,214 40% Vinton 2,727 5% Based on those figures, each locality's contribution to an Operating Budget of $267,885.00 would be as follows: 2001- 2002 Budget 2002 - 2003 Budget City $148,289 $147,337 County $107,846 $107,154 Vinton $13,481 $13,394 A-042302-7 ACTION NO. ITEM NUMBER ~ -- 3 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Request for Approval of a Transition of the Cave Spring Recreation Foundation into Two Entities COUNTY ADMINISTRATOR'S COMMENTS: Recommend approval. I would like to thank all those who participated. This plan took a great deal of effort, but I believe that the resolution will benefit everyone. The plan provides for a smooth transition and gives both groups the identity they desire. The Parks and Recreation Advisory Committee has reviewed and approved the plan. Special thanks to Debbie Pitts and Pete Haislip for their excellent work on this project. BACKGROUND: Windsor Hills and Cave Spring have historically been part of the Cave Spring Recreation Foundation. With the opening of the new high school, some members (but not all) wanted to establish a separate Hidden Valley Youth Sports Association. The Association has applied for and received 501(c)(3) status for fundraising purposes. According to Federal guidelines, there is a three-year period before the status is final. The newly formed Hidden Valley Youth Sports Association submitted a sanctioning application to the Parks, Recreation, and Tourism Department in December 2001. They requested sanctioning to organize youth football, cheerleading, and basketball teams with children residing in the Hidden Valley High School feeder schools district. The Parks, Recreation, and Tourism Department, in accordance with the County adopted policies in the Community Use Manual, could not approve this request because it would duplicate the services already being provided by the sanctioned Cave Spring Recreation Foundation. SUMMARY OF INFORMATION: The Board of Supervisors directed staff to work with the clubs and the Parks and Recreation Advisory Commission to develop a recommendation. After numerous meetings with the Cave Spring 1 ~~ and Hidden Valley Clubs and the Advisory Commission, we have developed afour-year transition plan for the eventual separation of the clubs into two separate clubs serving the Cave Spring High School and Hidden Valley High School districts. A copy of the DRAFT transition plan is attached. It was submitted to the Parks and Recreation Advisory Commission at their regular meeting on April 18, 2002. The Commission approved the attached plan with any minor revisions that may be needed. The plan is currently in the final review stage by the Hidden Valley and Cave Spring Clubs. FISCAL IMPACT: None STAFF RECOMMENDATION: Staff recommends the following: 1. Adopt the attached plan, with any final minor revisions that may be needed. 2. Sanction the Hidden Valley Youth Sports Association with the understanding that they will be part of the Cave Spring Recreational Foundation throughout the transition period. 3. The Parks and Recreation Department and the Advisory Committee will continue to work with these groups during the transition. Respectfully submitted, Deborah H. Pitts Assistant Director of Recreation ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) VOTE Approved by, ~~~~ Elmer C. Hodge County Administrator Motion by: Joseph P. McNamara to Church approve staff recommendation Flora McNamara Minnix Nickens cc: File Pete Haislip, Director of Parks, Recreation & Tourism Debbie Pitts, Assistant Director of Parks, Recreation & Tourism No Yes Abs x - x - x x ,_. x 2 ~3 CAVE SPRING RECREATION FOUNDATION AND HIDDEN VALLEY YOUTH SPORTS ASSOCIATION TRANSITION PLAN IN COOPERATION WITH ROANOKE COUNTY ADMINISTRATION, PARKS, RECREATION, & TOURISM DEPARTMENT, AND THE PARKS AND RECREATION ADVISORY COMMISSION April 19, 2002 -1- ~~ MINUTES The following people attended the April 11, 2002 meeting between the Cave Spring Recreation Foundation, the Hidden Valley Youth Sports Association, the Roanoke County Parks, Recreation, & Tourism Advisory Commission, and Roanoke County staff: Debbie Pitts Parks, Recreation, and Tourism Dan O'Donnell Roanoke County Administration Jim King Hidden Valley Youth Sports Association Mark Dudley Hidden Valley Youth Sports Association Bobby H. Jones Hidden Valley Youth Sports Association Debbie George Advisory Commission Lee Blair Advisory Commission Jerry Williams Advisory Commission Roger Falls Advisory Commission William M. Skelton, Jr Advisory Commission Paul Bailey Advisory Commission Pete Haislip Parks, Recreation, and Tourism Alan Woodrum Cave Spring Recreation Foundation Butch Osborne Cave Spring Recreation Foundation Barbara Sharrer Cave Spring Recreation Foundation Terri Langford Cave Spring Recreation Foundation Fuzzy Minnix Board of Supervisors David Thompson Advisory Commission Jim Robbins Cave Spring Recreation Foundation Joe McNamara Board of Supervisors Jack Griffith Advisory Commission A subsequent meeting was held on April 13, 2002 to finalize the draft recommendation. Debbie Pitts, Jim King, Mark Dudley, Bobby Jones, Barbara Sharrer, Butch Osborne, Alan Woodrum, Terri Langford were present at this meeting. The final agreement was reached at a meeting on April 18, 2002. This meeting focused on the plan for the basketball program. Terri Langford, Barbara Sharrer, Alan Woodrum, Mark Dudley, Jim King, and Debbie Pitts were present at this meeting. -2- ~3 __ ISSUES __ All parties presented their positions on the sanctioning of the Hidden Valley Youth Sports Association with the following issues identified as those that needed to be resolved before a consensus agreement could be reached. The issues are listed below: o Impact on the children -team divisions and aging out o Finances -Capital and Operating o Name of the organization/s -umbrella organization or not o Operating structure of the organization/s o Coaching positions o Transition process and length of time before separation of clubs o Facilities -new and existing -3- L= 3 TRANSITION PLAN Several of the above issues were resolved with Cave Spring Recreation Foundation and the Hidden Valley Youth Sports Association agreeing to meet at noon on Saturda~A~ril 13, 2002 at the Brambleton Center to discuss the issues not resolved and tofine-tune the transition plan. The following items were agreed upon at the April 11, 2002 meeting. o Everyone in attendance unanimously agreed that a separation of the HV and CS clubs would happen sometime in the future. o The Hidden Valley Youth Sports Association will operate within the Cave Spring Recreation Foundation for up to a three-year transition period to allow both clubs to work toward an eventual separation of the clubs. o Separation of the Clubs to occur at the election of officers for both groups at the beginning of year 4 on or about April, 2005 unless, with input from the community and a majority agreement from the clubs, it is decided that it is not in the best interest of the clubs or community to separate. o Roanoke County Parks, Recreation, & Tourism Department will sanction Hidden Valley Youth Sports Association in accordance with a transition plan adopted by CS and HV. o Capital funds raised through donations shall be held in separate bank accounts under the respective clubs control. o Operating funds defined, as those fees paid by the team players, shall be pooled to cover the cost associated with outfitting teams and direct expenses related to operating the teams, games and practices. o In accordance with this transition plan the football program operating funds will be divided as follows: ^ Year 1 (2002): all fees will go to Cave Spring Recreation Foundation ^ Year 2 (2003): Hidden Valley Junior League team fees will go to the Hidden Valley Youth Sports Foundation. The other team fees will go to the Cave Spring Recreation Foundation. ^ Year 3 (2004): Team fees for Cave Spring teams will go to Cave Spring Recreation Foundation. Team fees for Hidden Valley teams will go to the Hidden Valley Youth Sports Association. ^ Year 4 (2005): Both clubs will re-evaluate the separation of the clubs and present an updated plan addressing the separation, combination, or additional transition period for the future. -4- o The Football Program will be separated as follows: ~••~ Beginning with year two (2003) of this transition agreement, revenue generated by the sale of Benefit Game tickets shall be separated on a per player ratio, based on the number of players on the HV teams and the CS teams in accordance with the team divisions established in this document. It will then be divided between the Hidden Valley Youth Sports Association and the Cave Spring Recreation Foundation to support the projects of the clubs. For the 2002 youth football season which will have sign-ups in May, 2002, the Junior League will have one (1) team consisting of players residing in the Hidden Valley High School feeder school district and one (1) team with players residing in the Cave Spring High School feeder school district. The teams will be wearing the uniform colors representing the high school they represent. Hidden Valley Youth Sports Association coaches will coach the Hidden Valley Junior League team. ^ For the 2002 youth football season there will be one team in each division wearing blue and gold. The Hidden Valley Youth Sports Association will order and pay for blue and gold uniforms for all teams to be dressed in blue and gold. This shall include the cheerleaders. Cave Spring Recreation Foundation will provide and pay for all equipment for teams. ^ For the 2002 youth football season the Little, Pee Wee, and Biddie leagues will not be separated by school districts. The players will be combined using the same draft system used by the Cave Spring Recreation Foundation. However, one team from each division will wear blue and gold uniforms. ^ If 80 (eighty) children register for the Little League football program, a 4`h little league team will be created. If a 4`h Little League team is developed, Hidden Valley coach, Jimmy King, will coach that team. ^ Hidden Valley Youth Sports Foundation has requested that Jimmy King be allowed to coach his team from last season. Cave Spring has already assigned a coach for that team; however, they will discuss this option with the new coach to see if he will change. Alan Woodrum has agreed to give up his pee wee team coaching assignment for Jimmy King to coach. ^ Year 1 (2002) of the transition: HV will have one Junior League football team and will pay for the new uniforms. CS will provide the equipment for the team. There will also be one team from each division represented in the name and colors of Hidden Valley High School. Hidden Valley Youth Sports Association will be responsible for the purchase of uniforms for those teams in blue and gold. ^ Year 2 (2003) of the transition: In addition to the existing Junior League football team a minimum of one Little League football team will be split by school districts with Hidden Valley Youth Sports Association purchasing the uniforms and Cave Spring Recreation Foundation providing the equipment. ^ Year 3 (2004) of the transition: In addition to the HV Junior and HV Little League teams already established, there will be a minimum of one Pee Wee team split by school districts. Hidden Valley Youth Sports Association to provide uniforms and the equipment for those teams. -5- ' o The Basketball Program will be transitioned as follows: ~-~j ^ The completed logistics plan for the basketball program will need to be completed by July 31, 2002. Basketball sign-ups start in October 2002 with practices beginning on November 15, 2002. However, the clubs decided that it is the intent of this agreement to separate the program as follows: Year 1 (2002): The CS and HV clubs will hold joint sign-ups for basketball to create one league divided by two divisions. One division will represent HV and one division will represent CS. The divisions will be formed based on the residency of the participants. Those children residing in the HV High School district will form HV teams; those children residing in the CS High School district will form CS teams. The Senior League teams will not be divided by residency until sufficient numbers of players exist to create HV and CS divisions. The Senior League will be formed as a joint team for SW County. The coaches from both clubs will form a pool of coaches to be assigned to teams in both divisions (HV & CS). All teams will be re-drafted. Cave Spring Recreation Foundation will collect all registration fees and pay all expenses for the basketball program. The net operating revenue will be split between CS and HV based on the number of participants per district. Year 2 (2003): The basketball program will separate into two clubs sponsored by the Hidden Valley Youth Sports Association and the Cave Spring Recreation Foundation. Each club will be responsible for their program to include publicity, sign-ups, coaches, collect of fees, and paying expenses. However, both clubs agree that it is in the best interest of the community to hold sign-ups jointly to provide better customer service and communication. o cheerleading sign-ups and formation of teams will be handled as per the transition plan established for the football program. Both clubs agreed that Roanoke County Parks, Recreation, and Tourism cheerleading rules and regulations should be enforced in the formation of cheerleading teams. Crossing of age brackets and underage mascots rules were the greatest concern for the clubs. o Jimmy King agreed to coordinate the Wrestling Program for both HV and CS. Wrestling is not a sanctioned sport of the Roanoke County Parks, Recreation, & Tourism Department. o HV and CS understand that Roanoke County Parks, Recreation, & Tourism athletic fields for football and gymnasiums for basketball will continue to be shared by both clubs with scheduling for use coordinated through the recreation department. o Development of new facilities by either HV or CS shall be coordinated through Roanoke County Parks, Recreation, & Tourism. o It is the policy of the Roanoke County Parks, Recreation, & Tourism Department to allow aging-out when boundary or club changes cause children to leave a program they have been involved in. This policy allows youth who started with CS to continue in the CS program if they and their siblings desire until he/she ages out of the program. The aging-out applies to the specific sport/s they played in the previous season. Roanoke -6- County Parks, Recreation, & Tourism will enforce this policy during this transition ~`~ agreement. o Roanoke County Parks, Recreation, & Tourism, with help from the Cave Spring Recreation Foundation and the Hidden Valley Youth Sports Association, will produce and mail a Transition Plan Newsletter to the participants in the southwest county area to explain the changes. o The Cave Spring and Hidden Valley Transition Team agrees to meet at least once per month during the transition period to coordinate, review, and implement the transition plan. These minutes are respectfully submitted by Debbie Pitts, Assistant Director of Recreation for Roanoke County Parks, Recreation, & Tourism. If I have misinterpreted any of the information, please let me know. I can be reached at 387-6078 ext 252 or by email at ~itts(a~co.roanoke.va.us. date -7- This transition plan has been reviewed and adopted by the Hidden Valley Youth Sports Association, the Cave Spring Recreation Foundation, and the Roanoke County Parks, Recreation, & Tourism. The following individuals are authorized to represent these organizations and attest by their signatures that they agree to the terms of this transition plan. Hidden Valley Youth Sports Association date Title: Address: Telephone: Email: Cave Spring Recreation Foundation Title: date Address: Telephone: Email: Roanoke County Parks, Recreation, & Tourism Title: Address: Telephone: Email: date -8- AGENDA ITEM NO ~,~ydPP ~~ ~ f,~~ RANGE REQUEST ORDINANCE CITIZEN COMMENTS SUBJECT: ~~~ ~ _ 'S~ /~~ I would like the Chairman of the Board of Supervisors to recognize me during the meeting on the above matter so that I may comment. WHEN CALLED TO THE LECTERN, / W/LL G/VE MY NAME AND ADDRESS FOR THE RECORD. /AGREE TO AB/DE BY THE GU/DEL/NES L/STED BELOW: • Each speaker will be given between three to five minutes to comment whether speaking as an individual or representative. The Chairman will decide the time limit based on the number of citizens speaking on an issue, and will enforce the rule unless instructed by the majority of the Board to do otherwise. • The speaker will be limited to a presentation of his/her point of view only. Questions of clarification may be entertained by the Chairman. • All comments must be directed to the Board. Debate between a recognized speaker and audience members is not allowed. • Both speakers and the audience will exercise courtesy at all times. • Speakers are requested to leave any written statements and/or comments with the Clerk to the Board. • Individuals speaking on behalf of an organized group shall file with the Clerk written authorization from the group allowing the individual to represent them. PLEASE PRINT LEGIBLY AND GIVE TO THE CLERK T OARD NAME: ~/rL~c~~~ `~e~r`-' ,(~,~ ADDRESS: ~?~~ /g~"~ ~~~ ~ PHONE: ~<S ~~I~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 ~1 RESOLUTION 042302-8 OF SUPPORT FOR U. S. HOUSE JOINT RESOLUTION 81 RESTORING RELIGIOUS FREEDOM WHEREAS, our Country was founded on the precepts of freedom, liberty, diversity and the right of people to acknowledge God according to the dictates of conscience; and WHEREAS, neither the United States nor any State shall establish any official religion, but the people's right to pray and to recognize their religious beliefs, heritage and traditions on public property, including schools, shall not be infringed; and WHEREAS, the United States and the States shall not compose school prayers, nor require any person to join in prayer or other religious activity; and WHEREAS, the Roanoke County Board of Supervisors urges all cities and counties across the United States to support H. J. Resolution 81. NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors strongly supports House Joint Resolution 81 introduced in the 107th Congress, 1st Session on December 20, 2001. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, Minnix, Nickens, Church NAYS: Supervisor McNamara 1 A COPY TESTE: ~- ~~~~~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: The Honorable John W. Warner, U. S. Senate The Honorable George Allen, U. S. Senate The Honorable Virgil H. Goode, Jr., U. S. House of Representatives The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Frederick C. Boucher, U. S. House of Representatives The Honorable John S. Edwards, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas, Virginia House of Delegates The Honorable S. Vance Wilkins, Virginia House of Delegates The Honorable Diana Irey, County Commissioner, Washington County, PA The Honorable Ralph K. Smith, Mayor, City of Roanoke The Honorable Donald L. Davis, Mayor, Town of Vinton The Honorable Carl E. Tarpley, Jr., Mayor, City of Salem The Honorable Stephen P. Clinton, Chair, Botetourt County Board of Supervisors Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Gerald A. Burgess, Botetourt County Administrator Forest G. Jones, Salem City Manager Elmer C. Hodge, Roanoke County Administrator Paul M. Mahoney, Roanoke County Attorney 2 ~_ ACTION NUMBER ITEM NUMBER ~-~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 SUBJECT: Resolution of support for U. S. House Joint Resolution 81 restoring religious freedom COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Chairman Church has requested that this resolution of support be placed on the agenda for review by the Board. C;-~- Elmer C. Hodge County Administrator ------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ Received () McNamara- _ Referred () Minnix _ _ _ To () Nickens _ _ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION OF SUPPORT FOR U. S. HOUSE JOINT RESOLUTION 81 RESTORING RELIGIOUS FREEDOM WHEREAS, our Country was founded on the precepts of freedom, liberty, diversity and the right of people to acknowledge God according to the dictates of conscience; and WHEREAS, neither the United States nor any State shall establish any official religion, but the people's right to pray and to recognize their religious beliefs, heritage and traditions on public property, including schools, shall not be infringed; and WHEREAS, the United States and the States shall not compose school prayers, nor require any person to join in prayer or other religious activity; and WHEREAS, the Roanoke County Board of Supervisors urges all cities and counties across the United States to join in an effort to reinstate prayer in the public schools by passing similar resolutions and uniting in a "grass roots" movement for that purpose; and NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors strongly supports House Joint Resolution 81 introduced in the 107th Congress, 1st Session on December 20, 2001. Page 1 of 2 L~~ THIS SEARCH Next Hit Prev Hit Hit List THIS DOCUMSIITT Forward Back Best Sections Doc Contents GO TO New Bills Search HomePage Help Bi1125 of 50 GPO's PDF References to this bill in the Link to the Bill Full I~s~~lcr~ - 2,818 version of this bill Congressional Record Summary & Status tile. bytes.[Helh] Proposing an amendment to the Constitution of the United States restoring religious freedom. (Introduced in the House) HJ 81 IH 107th CONGRESS 1st Session H. J. RES. 81 Proposing an amendment to the Constitution of the United States restoring religious freedom. IN THE HOUSE OF REPRESENTATIVES December 20, 2001 Mr. ISTOOK (for himself, Mr. ADERHOLT, Mr. AKIN, Mr. ARMEY, Mr. BAKER, Mr. BALLENGER, Mr. BARB of Georgia, Mr. BARTLETT of Maryland, Mr. BARYON of Texas, Mr. BACHUS, Mr. BEREUTER, Mr. BROWN of South Carolina, Mr. BURTON of Indiana, Mr. CALVERT, Mr. COMBEST, Mr. CRANE, Mrs. JO ANN DAMS of Virginia, Mr. DEAL of Georgia, Mr. DEMINT, Mr. DOOLITTLE, Mr. DUNCAN, Mrs. EMERSON, Mr. EVERETT, Mr. FORBES, Mr. GEKAS, Mr. GOODE, Mr. GRAHAM, Mr. GRAVES, Mr. GRUCCI, Mr. HALL of Texas, Mr. HANSEN, Ms. HART, Mr. HAYES, Mr. HAYWORTH, Mr. HEFLEY, Mr. HOEKSTRA, Mr. HULSHOF, Mr. HUNTER, Mr. SAM JOHNSON of Texas, Mr. JONES of North Carolina, Mr. KERNS, Mr. KINGSTON, Mr. LARGENT, Mr. LEWIS of Kentucky, Mr. CINDER, Mr. LIPINSKI, Mr. MCHUGH, Mrs. MYRICK, Mr. OXLEY, Mr. PENCE, Mr. PETERSON of Pennsylvania, Mr. PICKERING, Mr. PITTS, Mr. POMBO, Mr. RAHALL, Mr. RILEY, Mr. RYUN of Kansas, Mr. SCHAFFER, Mr. SHOWS, Mr. SHUSTER, Mr. SMITH of New Jersey, Mr. SOUDER, Mr. STEARNS, Mr. TANCREDO, Mr. TAYLOR of North Carolina, Mr. TAYLOR of Mississippi, Mr. TERRY, Mr. THORNBERRY, Mr. TIAHRT, Mr. VITTER, Mr. WAMP, Mr. WATKINS of Oklahoma, Mr. WATTS of Oklahoma, Mr. WELDON of Florida, and Mr. WICKER) introduced the following joint resolution; which was referred to the Committee on the Judiciary JOINT RESOLUTION http://thomas.loc.gov/cgi-bin/query/D?c 107:25:./temp/~c 107aCObxx:: 4/18/2002 Page 2 of 2 C.-L~ Proposing an amendment to the Constitution of the United States restoring religious freedom. Resolved by the Senate and House of Representatives of the United States of America in Congress assembled (two-thirds of each House concurring therein), That the following article is proposed as an amendment to the Constitution of the United States, which shall be valid to all intents and purposes as part of the Constitution when ratified by the legislatures ofthree-fourths of the several States within seven years after the date of its submission for ratification: 'Article-- 'To secure the people's right to acknowledge God according to the dictates of conscience: 'Neither the United States nor any State shall establish any official religion, but the people's right to pray and to recognize their religious beliefs, heritage, and traditions on public property, including schools ,shall not be infringed. 'The United States and the States shall not compose school prayers, nor require any person to join in prayer or other religious activity.'. THIS SEARCH Next Hit Prev Hit Hit List THIS DOCUMENT Forward Back Best Sections Doc Contents GO TO New Bills Search HomePage Help http://thomas.loc.gov/cgi-bin/query/D?c 107:25:./temp/~c 107aCObxx:: 4/18/2002 ACTION NO. ITEM NO. AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Requests for Public Hearing and First Reading for Rezoning Ordinances; Consent Agenda COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The first reading on these ordinances is accomplished by adoption of these ordinances in the manner of consent agenda items. The adoption of these items does not imply approval of the substantive content of the requested zoning actions, rather approval satisfies the procedural requirements of the County Charter and schedules the required public hearing and second reading of these ordinances. The second reading and public hearing on these ordinances is scheduled for May 28, 2002 The titles of these ordinances are as follows: 1) The petition of Winter Properties Partnership, LLP to rezone 3.33 acres from C-2, General Commercial District with conditions to C-2 General Commercial District with amended conditions and to obtain a Special Use Permit on a 4.20 acre parcel to expand mini-warehouses, located at 2205 Washington Avenue, Vinton Magisterial District. 2) The petition of Barrens Development Corporation to rezone 7,883 square feet from C- 2 General Commercial District to R-3C Medium Density Multi-Family Residential District with conditions, located at the south side of U. S. 11 at North Brook Drive, Hollins Magisterial District. 3) The petition of Haven of Hope Community Church to obtain a special use permit for a religious assembly on 1 acre, located at 4108 Electric Road, Cave Spring Magisterial District. ~~ MAPS ARE ATTACHED; MORE DETAILED INFORMATION IS AVAILABLE IN THE CLERK'S OFFICE. i ,,~, `~! STAFF RECOMMENDATION: Staff recommends as follows: (1) That the Board approve and adopt the first reading of these rezoning ordinances for the purpose of scheduling the second reading and public hearing for May 28 2002. (2) That this section of the agenda be, and hereby is, approved and concurred in as to each item separately set forth as Items 1-3, and that the Clerk is authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this action. Respectfully submitted, Paul M. Mahoney County Attorney Action No Yes Abs Approved () Motion by Church Denied () Flora Received () McNamara Referred Minnix to Nickens a ' '°" County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 Fnr Qtaff TTce Only ~ N Date received: 31 y l 0 2 Received by: 2e.cc~ S ~~ Application fee: ~ 914 3 " PC/B~4~date,`. l 1 ~T o 2 ~t45+128-+4p = !{13 Placards issued: .$9S-date: ~ IZ,g1Q2 Case Number ~ - .`~ ~Zf36 Z ALL APPLICANTS Check type of application filed (check all that apply) ($ Rezoning ®Special Use D Variance Applicants name/address w/zip Phone: 9 8 9- 4 7 7 h Winter Properties Partnership, LLP Attn: Scott Winter FaxNo.989-6643 Owners name/address w/zip Phone Same as Applicant Fax No. Property Location Magisterial District: V i nt o n 22,05 Washington Avenue Vinton, VA Community Planning area: Core Commercial Tax Ma No.: 661 15 - 2 -10 61-1p5-2-10.~ Existing Zoning: C - 2 Size of parcel(s): Acres: 5.72 (Total) Existing Land Use: Mini-Warehouses REZONING AND SPECIAL USE PERMIT APPLICANTS (R/S) Proposed Zoning: G' "' Proposed Land Use: M;.~ ~- ki,Q.e~.~/vJSES Does the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes C~} No O IF NO, A VARIANCE IS REQUIRED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? YesXO No O IF NO, A VARIANCE IS REQUIItED FIItST If rezoning request, are conditions being proffered with this request? Yes O No O VARIANCE APPLICANTS (V) Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete'! Please check It enclosed I MS ARE MISSING OR INC MPLETE. S V S V / Consultation 81/2" / Application M tes ,/ Justification ter I hereby certify that I am either the owner of the pro ert~ consent of the owner. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE R!S V x 11" concept plan Application fee and bounds description X Proffers, if applicable and sewer application Adjoining property owners og th ergs ant or contract purchaser and am acting with the knowledge and Owners Signature ~~i JUSTIFICATION FOR;REZONING OR SPECIAL USE PERMIT REQUEST Applicant Winter Properties Partnership, LLP The Planning Commission will study rezoning and special use penult requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer tl~e following yuestions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zouing Ordinance (Section 30-3) as well as the purpose found at the begituung of the applicable zoning district classification in the Zouing Ordinance. Request for rezoning~of Tax #61.15-2-10.1 is to amend original proffers placed on this property from a prior rezorting. A~.0.87 acre parcel would be added to and combined with Original Tax # 61.15-2-10.1 and one (1) 60' x 180' mini warehouse•would be built. This request furthers the purpose of (Sec. 30-3 ), in that it encourages economic development without adversely'•affecting the community or creating ,additional traffic. This amendment to the proffers also conforms to Sec. 30-54, C-2, General Commercial in that it is a use by right and is located along a major thoroughfare and is consistent with Roke. Co. Community Plan being part of the Core Commercial area. By combining 0.87 ac. parcel with Original Tax #61.15-2-10.1 will now make this tract a conforming lot under the C-2 Zoning. Please explain how the project conforms to the general guidelines and policies contained iu the Roanoke County Conununity Plan. This project falls within Roke. Co. Community Plan being Core Commercial and conforms to related uses and services provided therein. Project also ensures compatibility with adjoining land uses. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. Project should have little or no affect on adjoining properties in that buffer yard is being maintained and mini-warehouses are a permitted use within said zoning district and is consistent with pre-existing useage of property today, bung mini-warehouses. ~..~~ CONCEPT PLAN CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS _~ a. Applicant name and name of development b. Date, scale and north arrow /' c. Lot size in acres or square feet and dimensions ./ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties / e. Physical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and land use of all adjacent properties g. All property lines and easements % h. All buildings, existing and proposed, and dimensions, floor area and heights / i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development ,~ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLICANTS ,/ k. Existing utilities (water, sewer, storm drains) and connections at the site / 1. Any driveways, entrances/exits, curb openings and crossovers ~ m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections ,/ o. Locations of all adjacent fire hydrants ~ p. Any proffered conditions at the site and how they are addressed ti~ ~k q, if project is to be phased, please show phase schedule I certify at all items required in the checklist above are complete. 3 ~`e z Si re applicant Date M f 4 ~ ~ ;~ ~~ ~ ~ ~ ~~ ~ ~ ~ _~ ~~ ' ~g a ~~ ~ ~~ ~ ~~ F '~ ~ ~~ m ~ ~~ , ~~ ~a ~~ ~ ° ~~ ~ ~~ a ~~ ~~ ~ , ~fi~~~~ ~ ~ ~~ ~ >R ~ ~ ~ _~. I I 1 1 i 1 i ~~ ~~ ~ / ~ ~ I ~` / i~~ ~ i~~ 1~~~~q i ~ ~ I / ' I / 1 ~ - /- ~ / I / // ~ w,o. ~- ~ !..,tea s I '~ / / / / 1 // i~ f ~/i. ~ / ' /i/ _ / ~r% j s°> / ~ a /,,~j~r l ~a~/s//,~~ T / / / / / / ~ // ~ ' .~ / / / l ~ /i / / ~_- t_-_- -~ -~_/_~~ _-- / / f~ //( (/r / / // ~~--- rn~~~--•c ~•-- ~ ~/ ~ ~ ~~ ~ r ~ \ ay n ~ ~ ~ ~ ~ 1 EE5 i ~ 3 3 ~I9 IO ~ 3 /I, ~ ~ >a~ ~ $ ~ $ ~~ C ~ ~~ I e e~Y ~. ^ 1 D y~L 0 ~~ /©~z 1 <~ / /yYo~l ~~ ~ r la ~ ~ I ~ ~ ~9~xe ~ ~ ' q fi' ~ RY ~ fey„~a4~ k ~ ~ _ I I, ~ ~`~1 ~ 8 01 : I ~~ ~~` ~ ~ - ~: ~, ~ I~ ~1©1 ~`` ~ ?a ~ ~~ o~ r6 __-_= =~_ -- --~ 1 $ _- IfAN IV SA>•1I MAII GIDd1 - - - -~, 1 ~dB'Q Yy V / / // / ~ / ~ Yid ~~~~ dpi / / / ~ / ~ / / / 1 I /g~ ~ 'S 1 S~ ~ YA 6 ~' ~ ~ ~ / ~ / // ~/ 0 Y ; ' ~K j '~ rl's g ~±1av_ gas / / ~~ I \ / ~ / n a ~i ~"~ °z ~, a~ ~o as~ ''~ ~~ °z~ 0 o kn y ~ ~2 g~o~~~ ~ ~ °n"1i o v+~mmmo ~ b r~1 "m'z Z ~ ~~r~ ~ x ~ ~ wino ~ ~ ti~°'=+o ti O ~nz= y ~ x OA-1 y ~ aAti z~o o~ ~~ ~o a ~ °~ N ~ tim o ~ ~ I o 2 ~ o LL~ ~ ~~ f _~~-- `~ 1-~_T_--_-1 •~ ~~ ~'~" ~ ~I ~ T Ydl ~R I -,~ ~~ ~ ~ i ~ZyyV~ ra °; ~ ~ . ' m , ~, l'L1~ T'E! ~ ~-ii AM PP` ~a ~I ~ ' .y11 5~g~xP I ~~' yl~ I S g~ a ~~1~ ryi ~ ~ ~~ ~ ~ ~ y E j _ Y ~1 ~ 1 u oo aw'aa+ ~ . T 1 ~ I '~,.r., . m l 22 FEBRUARY 2002 LUMSDhN ASSN. ~ A 1 ~S, P,l., I 4664 BRAMBLETON AVENUE. SW PHONE: 15401 ]]4x411 I 1 . coax w, auie: P.O. BOX 20669 FAX: 15601 ]72-9445 m-aeo 1•.sa ENGINEERS-SURVEYORS-PLANNERS '~ =,=M.: ,,,,,,„,n,,,,,~,,,,,,,,,_, - ROANOKE VIRGINIA ROANOKE, VIRGINIA 24018 E-MAIL: MAIL~lUM6DENP000M l~ J '~' v, A ~ a~hln9t~~ 2 e_ lo. 11. p~neacest ~ 1 37. 8. ~ 41. aa. m~, a~ 4e. µ 6B~ d / \ \ -, I I ~ I I I I I -~ Applicants name: hinter Properties ROANOKE COUNTY Partner ship, LLP DEPARTMENT OF Existing Zoning: C-2 COMMUNITY DEVELOPMENT Proposed C-2 -Amended Proffers + SUP ` Tax Map No. 61.15-2-10. > 0.1 J pv M^~y¢ton i r 1. NORTHERN ~.~~ ACRES f TD REMAIN AS B-2 ZONING JN KEEPING WI TN CDMPRENENSII~E PLAN FOP, TRANSITION PROPERTY. 2. EASTERN 0.9 ACRES t BETWEEN R-1 PROPERTY TO REMAIN AS NATURAL BUFFER ZONE. 3. CONSTRUCTION WILL 8E 1N ACCORDANCE WITH THE CONCEPT PLAN SUBMITTED WITH PETIll©N, SPECIFICALLY !N ACCORDANCE WITrI PLANTING ARID P:4`/iNG A5 SHOWN. 4, MINI-WAREHOUSES WILL BE THE ONLY 'JSE PERMITTED IN THE M- I, INDUSTRIAL DISTRICT. 5. THE COLOR AND ARCHITECTURAL DESIGN DF THE MINI-WAREHOUSES WILL 8E !N ACCORDANCE WITH THE PHOTOGRAPHS SUBMITTED WtTH PETITION, a County of Roanoke Community Development Planning & Zoning X204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772 ''068 FA.X (540) 772-2108 For Staff Use Dace received: Received b~ J M/ !~ !f .rW 312Z)oz Appiicadon fee: ~# I PC;BZ?. date: groomo yy3p -~ ~ Plac:.rds issued: I SOS da*.e: C tit ~y 2g des Case ~iumoer ~ Q -5 ~ 'ZO ~ 2 I A'Z,L ~ DpLIC':~ ~2'S ,..: Check type of application filed (check all that apply) ® Rezoning ~ Special Use Applicants name/address w/zip Barrens Development Corporation 4139 Brandon Avenue, SW Roanoke, VA 24018 Owner's nameiaddress wizip James D. Fralin P. 0. Box 5037 Roanoke, VA 24012 Property Location South side U. S. 11 at North Brook Drive O Variance Phone: (540) 989-0873 Fax No. (540) 989-1472 Phone (54~) 366-7629 Fax No. (540) 362-0189 - ?Magisterial District: Community Planning area: Tax Nlap No.: 028.05-O1-13 Existing Zoning: C-2 Size of parcel(s): Acres: 7, 883 square feet k Existing Land Use: V R~'Zf~!'~'T~~"G :-i-tiD SPECK Z~Sc P~~,YIIT .~PL,I~91VT,~ {tZlSl Proposed Zoning: R3C Proposed Land Use: Townhouses f ~:='~ Does the parcel meet the minimum Iot area, width, and frontage requirements of the requested district? Yes C~ No O II+ NO, A VARIANCE IS REQUliLED FIRST. Does the parcel meet the minimum criteria for the requested Use Type? Yes C~1 No ~ IF NO, A VARIANCE IS REQTJIIZED FII2ST If rezoning request, are conditions being proffered with this request? Yes O No O VARZ~l~`GE ~PPZ;IC.-~Y7'S ~V,? Variance of Section(s) of the Roanoke County Zoning Ordinance uz order to: Is the application complete? Please check if enclosed. APPLICATION WII.L NOT BE ACCEPTED IF Ai`~l~1 OF THESE ITEMS ARE NIiSSING OR INCOMPLETE. g/S v R/S V R/S V -~j;-jj Consultation 8 1/2" x ? 1" concept plan ~ Application fee ~ I i APplication Metes and bounds description Proffers, if apolicabie ~~ 7ustificadon - Water and sewer application ~ Adjoining property owners chaser and am acting with the knowledge and I hereby certify that I am either the owner of the prope r t e owner's ag or consent of the owner . ~ ~~. Cwner's Signature Vice Pre ident, Barrens Development Corporation f;~ , ~ N1y ~L. .i`US'e'`L~IC ~Tifll~i F~~Z REZOi' ~i~TG, CSR S~ECIAi, USE P£RIVII'1 R~Qli`EST .,. Applicant Barrens Develo ment Cor oration The Planning Commission will study rezoning and special use permit recuests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thorousnly as passible. Use additional space if necessary. Please esoiain how the request furrhers the pumoses of the Zoning Ordinance iSection 30-} as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. There are two other multi-family projects immediately adjoining the proposed development. The 30' wide strip will be added to an existing R3C parcel in order to comply with zoning required setbacks. Therefore, this request ~ furthers the purposes of the zoning ordinance. Please e plain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. to a proposed This request is to add additional land (7,883 square feet townhouse project. The additional land will provide required setbacks from commercial parcel which adjoins. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well as the impacts on public services and facilities, including water/sewer, roads, schools, parkslrecreation and fire and rescue. Since this will be part of an approved project, this will have little or no effect on public services. CCi`,'CEI'`T PL?~N CHECKLIST A concept plan of the proposed project must be submitted with the application. The concept plan shad graphically depict the Land use change, development or variance that is to be considered. Further, the plan shad address any potential land use or design issues arising from the request. In ssch cases imrolving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept pion should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted'oy the zoning distr.ct and other regulations. A concept plan is required with all rezoning, special use permit and variance applications. The plan should be prepared by a professional site planner. Tne level of detail may vary, depending on the nature of the request. The Count<f Planning Division staff may exempt some of the items or suggest the addition of extra items, but the following are considered minimum: F_~ ALL APPLICANTS _ a. Applicant name and name of development b. Date, scale and north arrow _ c. Lot size in acres or square feet and dimensions _ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties e. Phvsical features such as ground cover, natural watercourses, floodplain, etc. f. The zoning and Land use of aI1 adjacent properties g. All property lines and easements _ h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the development - j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZONING AND SPECIAL USE PERMIT APPLIC.dNTS - k. Existing utilities (water, sewer, storm drains) and connections at the site 1. Any driveways, entrances/exits, curb openings and crossovers _ m. Topography map in a suitable scale and contour intervals n. Approximate street grades and site distances at intersections _ o. Locations of all adjacent fire hydrants - _ p. Any proffered conditions at the site and how they are addressed - q. if project is to be phased, please show phase schedule I certify that all items re~quirer~in the checklist above are complete. t ~ ~ '~ ~. .n ~ • t ~;~,,-, ~ ~ Pd YZ.Z' I D t...9 ~~ C o w ST~/L-v C i I 0 ~. _ ~ , E ~ ., E _~ ~ R - DI ON UN E ~- c~ ,~ - ~~~. CREATID IN JAMES D. FRA~-I ~~ G'~P~ ~ J ~ -SUBGIViS1C)P~ '' E ' 200 PG - i;; ~` `4 ~a ~~, 5~ ,,'\ ~ taAP PARCEL „ ~ >, - ~. ~. SGT, ,~ d' r i \ i ,' , SS , ~ ~ ~~--~ -- U __-- _ ._---- - ~ Z'S8 ,. C5 _- ~~^~ --- - -_ .. ~A?Y N 2 G S`O~ - S~ ~~ 2, 2~gi; ~ ~_~ ' °' 3,eR \. l --- -----~----------- ------ ~ ARCED _~_ __... __--- ~ g~ _ - -- ~ --- - ----- --- _. TM --- e-~w __.-- -- ~~W_ ! 2~ ^~ _- --- O ~ ~ c;4 _- .~_ ~ _ ZONED R3G ~ ~g'~ •1 ~ t-~ ~ 0 Q_ -`~P 0 ~~ ,, U W ~~ O v ,~ 01 z ~~ s /~ 1. . '. p` ~) ~~- /~ 2'_ 18` PA l 8 ~-~- ~~~ ~O ~ et ~e e, ~ ~g3 e~1 ~ ~~-~~2 1 O J~2~ ,~' 2 ZONING DIVISION '~ ~, LIMIT F3~Tvva:~-J ~ ~~ C - 2 ~ R 3 ~ ~~ ~ ~ "~ ~, DIVISION U C~ s_ CREATED II ~BR sueDlv~s~a 3,6R o 1-~AP ~, ~ TRACT "S" - --- 5.9 8 `: A ~~' R r. S ~ f_'_ / 1 I '~' TC J ' I ~ ~, ~c-__- _------- _-_ iVA . ~ DRIVE 1, ,~ ~~E- ~~ ~~ .% -~ i ~ i ' COMMON AP,E,4 RESERVED FOR PRIVA rE STORM WATER MANAGEMENT PoNu i~ N ~ a Z I N N _. ,~~ t1' ~ ~ ~ oo v ,.., v? ! ~ i cr t"' ` N N N m '~ ~ ~5~ REAR • 5/8-INCH t~, UCK PIN ~ ~C11ND ~.~ ~ ~ I'tV.UJ I tLV./L / C18 ~ 26.32 1126.721 C19 126.90 445.00 ! 6 C20 57.58 199.00 2 C21 85.10 ~ 500.00 4 ~°` PARCEL "2" N 19.0 oor tt 2.049 ACRES /,'~ 383.51' W 1/2 INCH REBAR FOUND TAX # 028.05-01-__ P~ BOUNDED BY CORNERS W REBAR OIUNO 3 6 THRU 12 TO 6 INCLUSIVE o ti•--•....,, o N,~ PqR~• •--- N t9~7'ti` W ,~ PROPERTY OF •-~~, ~ /N ; rn TO BE ygCq~D `45.60' -" ~' WESLEYAN CHURCH T ~ ~D °' o28.os o _ ' ~ o z ~ TRUSTEES ~< t2 ~ d- ~ D.B. 988 PG. 770 ~• ' 4Y,q ~ ; ~ HOUSE CCS -- TO BE RAZE \ o %~ t t 2 TAX i~ 027.08-04-04 ~9g.' S 18-30.'1, E ~:',~ /2-INCH 1.03 ACRES BY DEED Qt T CJ • - 244.00 ~ o~ ; ~ ~ REBAR FOUND 5/8-INCH "-~.e ~ Z REBAR FOUND ~ aJ SS• K7Qe 7 O o Z~ N ig70 W 67 PIN L•T ~~ ~ S' CJ6 yy/ N ~ 23g PIN SET ~ v P ~ ",~ " 299.33' TqX'~ 40.83, 18 ~ a?ry BR J~ 94' w/cAP z ~ ~ 0.75 CRE 28•OS~~_ C, ~~~~ N1p ~~ ~ rn ~ ~ Tqk Ol 26 3 7H R/~/E' 0, rn ~ TAX # 0 .0 ~O1-_ Pl~l ~ 00 Tqk 03`02 N PIN T C ~ 7 ~ e~' S ' 70'0 O5, N ~ w/CAP X26.86, 5 S 86'4 400 E (21 ~J~03 0~ 1/2-INCH C~ PI ~ ~J 0 00" '3`31 PIN~ET qk ~ REBAR FOUND ~~ CAP 46.1 46, 5~~1 v (2s~ ~~or s O ~' ~~• 4 li w/cAP 3tPF FptJN v7 l~ W CA ~ 7 C 472 C ~2¢9~ CJ J IN O ~ r ~ / PIN ~ $ • 9°. SETy 9~. S 3 W/CAP IR ~ T C6 ~ !~ PINT (~ I? 1`O ~ °959. ~, W/CAP ~ Z/CAP ~ 91. )), 9 ! S 22 .2~. ~ a, ti PIN r `0 ~9 N ~ N `,~. 6~ E 6 O o ~I s\O U,n > -I ~ U ~ PARCEL "6" Q~s,°~ v'' IN 2 T N ~' "' 1.542 ACRES ~T ~ ~ N C ~, ~'9r~ w/CAP o1 ~ TAX # 028.05-01-~ 44'521 ~ t3 r ~PO~,•~~.o ~ Nm BOUNDED BY CORNERS N 20'00'00" PI/CAP fTl ~ ~ 13, 14, 15, 16, 28, 29 -' ~ ^!a ~ PARCEL "5" „ ~ m 30 TO 13 INCLUSIVE ~ o = ~ II /~ ~~, 3.985 ACRES PW/CAT 23 (t~8 ~ ~? ~ _ O ~• TAX # 028.05-01-_ ? P N`~Er ~ ° m ~ BOUNDED BY CORNERS S w/CAP ~ D 16 THRU 28 TO 0`3'43 t4 ~ ~ 16 INCLUSIVE JS° E 2 w ca,P ~ _, ' !~ ~ 9 4, 24g, rn n~i ~ Fq ~~~ F ~ cit 144.71 ~ ~i jSF~,p~ o° ~ Z ~'- w I O ~. T 7g'37" E ~' ~ ~ m (15 =T \~~s 'Q 2 ~ ~MjT PNN``SET ~\ A tJ g 10~~ ~ O,r / 9 ~iQ~s R)~ ~T \ PROPERTY OF qF'~ "o'2son'~V °'~ ~~' ` L C P SUMMERVIEW INC 9c 80SAC\~S. ~ D.B. 1513 PG. 757 RFS ~0 ~ ~ s r' TAX ~ 028.05-01-09 6y ~7~ 7 UCII~ ~~. 3.09 ACRES BY DEED O ~~ 0 °o. !' ~ \ 18 \~ 5/8-INCH N~ REBAR FOUND SET ~ /o_turu ~ - ~'~- JtIV OR ~l ON Y DING BLE FOR L SUCH 1ENTS .TS HE JISTERED 19 5548.28 2800.82 20 5410.91 2846.32 21 5310.09 2884.02 38 4999.64 3000.09 39 4950.95 3018.29 40 4885.09 3056.32 41 4454.44 3146.54 42 4468.78 3126.07 43 4387.58 3026.86 44 4345.83 2928.99 45 4357.86 2818.17 46 4292.94 2787.04 47 4305.64 2681.76 48 4344.25 2587.24 49 4394.85 2389.93 50' 4447.94 2248.92 51 4483.87 2295.72 52 4501.57 2275.18 56 4891.8.4 1822.24 10 5092.56 2195.27 11 5454.81 2069.36 12 5508.81 2209.30 1 .5791.55 2111.02 THESE COORDINATES ARE BASED ON AN ASSUMED DATUM. SUBDIVISION FOR JAMES D. FRALIN Y, ED S ~1, RS SITUATE ON U.S. ROUTE 11 AND NORTH BROOK DRIVE (PRIVATE) HOLLINS MAGISTERIAL DISTRICT ROANOKE COUNTY, VIRGINIA TAX # 028.05-01-12 & 13 SCALE: 1" = 100' DRAWN: Z/LRD,(10 DATE: OCTOBER 19, 2001 CALC: LRD W.O. 01-0816 N.8. RR-5 TPP&S T' P' P & SON ENGINEERS 818 Boulevard SURVEYORS Po9t Of1YCe BoZ 39 P LA N N E F2 S Salem, Plrginia 24153 SHEET 1 OF 2 P.B.___, PG.___ ~-a CREATING HEREON PARCEL 1 (0.755 ACRE), PARCEL 2 (2.049 ACRES), CREATING HEREON PARCEL 3 (4.928 ACRES), PARCEL .4 (9.094 ACRES), PARCEL 5 (3.985 ACRES), PARCEL 6 (1.542 ACRES) AND PARCEL 7 (1.391 ACRES) ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Barrens Development Corporation Zoning: Rezoning Proposed Zoning: R3C Tax Map No. 28.05-1-13 ~, , , County o~Rc~antiks ~°t?IT~'113313iy ~V@a~'pYII~erit P~annin~ & Zanirsg 5%t~ ~~z~rd ~LIV4 F ~ ~3b7s ~~c~'t~Q R.0111A~C~, ~t~i~4V tt~^{~'}`~t'~S (54flj ~7''2-~Q6$ ~'~ 540) 772-21L~8 Cheek type of apislieAtion filed (eaeek ai3 that apply) ~ Rezoning F~pecia~i tis~ _~ Api)ilGaAES aax"RtilrlCitjC4°SS Whip C)wner's nametaddress whip ~, 'g~CS ~ ~ 17~+..Yl ~.~1liflc' t.Yli~ ~~J~ ~ t#. t...hLft .1 in 'l,in,G pc~ry Lo~ticsn T%~xx. l~iap Itio::'l'1 e~S... I - Szzc of parc;.l!s~: Acres: ~_ k'roposesi Zaning: ~,~ Proposed 3.aszd t3se: For Staff Lzse Unl 17AiB ICCCIVC`.~_ R$CCYei~ ~~; ~ M / yr , ~ 3 12Z j 6 2 {{{ ~ y~J A ir~iozt £t:; C ~ 5 N PCl332A datc_ ~~o °° ~ M A ~ O Z PlaCS~ Issued: BOS lots: O ~. 2 ~ /~/~ i$ ca8~ N q - 5 (2 00 2 ~. C Varia~e Phoae; ~~G:iC: Celt #: Fax Na,: Fhone ~: Fax t~'ca. #: z~legisiesial i~ianet: ~ Co~nnaic~ PFanning area: Existing 7orang: E.~zsting ?.mod tTse: Daes the panel meet the minizzzutn lot area, width, and fratstage tr:quire:rient~ cf rlse requested disttict7 Yes C~ Na fl IF' l~Ti],.~. VARIANCE IS REC~I3I~D FIRST. t3ves the parcel rr,$et the trazn~imum criteria for the rttiuesied Use "!'y~pe? Yes G Y~tn IF Nt7, A VA1tIANCE IS REQUIItEI} l~ ~RST if rexoniag rtquest, arfl abnditiazss being grofl'eresi with his requese? Yes C7 Igo Cs1/ Vacia~nce of SeGtiaz~(aj o£ the RQ~oka trounty caning (7rdinaztce in oraer ta: F-3 Fs t&c epPiicatian Gozaplese? Please c3sevk i£ahoios~., ;~J;'PLACA~'I£3N WILL Nt)'$' ~~ A,CCEP'!`~ ~' A CIF Ti%I~S~ I~N1S ARC ~IISSII~+~ ~R INCq~I.~TE. ~ , :4JS ~I 12/S V ~! L Ct~asu2tatien t3 1!?° x i 2" ~vucapt p?sa AAPliradon fee ' AppitGatiom Ivictes snst bovu' dasr..T~ttan Prflffers, sf appia~bis ~~ r ~s~ and sew` aQgiica¢xsaa 1 ,~djoiaiag praparty crviaexs 1~ ~ 1 ~.~ti,~cati~a I hrxeb~ ctrtify that I am cites the awt;pr of the i~ or tam +rr=s r or ~a pu~aser aad ant ~'.;n~ yhth Ids ~owicdg~ ~~sd S'.C7fl$G3~~ tai ate Qwa6T. ~ ~ ~ ~'~i~1 f ~{ flvvaez's Suture i" 3 C~?NE~~?`l4 '~I.AI'~ CC;E~~9~'~ A canwept plan of tkze proposed project ritual be submitked with the application. The conaegt plan sha31 graphically depict the land use change, deveiopraent or variance that is to be considered. Fttrtlier, fire plazz shall atldres5 arty potential land use or design issues arising Erarn the mquCSt. In such cases invo~ ~ re~~'~b's~ ~e applio~nt may prot~'er condlnoris to lirttit the fut~e use axzd development of the property and by sa dai~g, Gon-ect any defieieaeies that t=ray root he manageable by County persrtitting regulaLi0t1S- The canceptplan shottldnot be Ganfused vrr~ -he site Sian or platp3au that is required prior to the issuance of a building permit. Site plan azad building gErznit ptoc°yut~s ensure compliance with Mate azzd County developmcn.t regtzlatians amd may require changes to the iatitial concept plan. Unless lirtziting Gonditiarls are proffered arzd ace~ted in a rezoning or imposed an a sgecisi use pCr3nlt 0~ VBri?a3'cGe, the concept plaza may 8e altered to the extent perzritted by the zoning district and other regulations. A coaeepL plmn is requited with ail rez©ning, spec~isl use pestnst and °~aciartce applications. The giazz should kse prepared by a professional site planner. Tt),e lave! o£dstaii may vary, flepetzding on the nature s~ftht request. The County Plannirz$ T~iviason . ~~,na~, exemat some 4f the itetzzs ar sug~st the addition of extra items, htzt •,he folkowin are Gonsidd znirzitnum: ~.L APPLIC.~'i'S _•„ a. Applicant name and aarnc of develc~pzusrzt ,~ ia. Drte, scale arld.north azroar c. l'..at size in acres or square £eet and dixzaensioaas d. location, rues of owners and R.oanaka County tax map nurrabers o£ adjoining properties ~_ e. Physical Features such as grotutd mover, natural ,uatrreourses, floodplain, etc. ,~ f. 'I'1zC Zoning and iamd use o£ all adiacen# progenies J g. ,ill property lines and essetner.#s _ h. A11 busldings, existing and propcscd, afro dimertsion&, Haar area and heig3zts J, i. Location, widths and names of al3 exisLUZg ar platted Streets or other public ways witbiri or adj aGezzt to ti'ae development .- J, i7lmez~szons and locations of all driveways, parkiz$g spaces azad loading spaces ,4ri~tional an,FOrmatir~n regzared for RE2'f}NING,~Z~ :SP.i~C~ USA PE~`~'PLIC,~TS .o' k. Existing tztuities {water, sewer, storm dcaiias) and aasmecdons at thx site _,,L' L Any driveways, antrances/exi~, ct~ openings and cxo5$ovets ~" m, Tapag~phy naap in a suitable scale and contour intervals ~/' n. Apgroxirrzate street grades attd site dis',anGes at intersections ~/ a_ E.oGations of ail edit Ezra hydrants ~/~ p. Arty pra~er~ aanditians at the site and lao~v they art addressed ~/" q, If' ptaject is to be phased, please show phgse schet3uk i cettify that all items required iza tfia checklist above az~e caniglete. / ~ ~~,~ zgra of applicstzt ~ ateY:~~'~ 9 -d 1~dQt~ ~ t ' ~' -l;' i-~ r-~3 SPECIAL V~~ P~R~~T~ RE~UE~T Applicant. Haven of Hope Community Church Response to question 1. The Haven of Hope Community Church (HOHCC) will be using the facility for worship services and training. The met~~bers gather each Sunday morning aid Thursday evening for worship and other selected days of the week for developing life skills training. T ills proposal seeks to adhere to specific components of the county plan and policies associated with such. Response to question ~. The request for religious assembly complies with the Roanoke County Commur~lty plan and will create an increase in revenue for the surrounding businesses. Response to question 3. The property will need minimal modifications to accommodate the church. The restroom/ locker room will be separated for rnaie and female r estrooms. A kitciieri will be added to the faciiiiy and other minor repairs are needed such as painting, v~all repair, etc. There will be no negative auects on the adjoining properties and no additional parki_n_g will_ be needed: The property has 59 spaces for parking and the congregation is currently 125 in membership. ~ Applicants Name: Haven of Hope ` ROANOKE COUNTY Community Church DEPARTMENT OF Application: Special Use COMMUNITY DEVELOPMENT Existing Zoning: C-2, Proposed The Same ~ Tax Map No. 77.19-1-14 ~ .~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 ORDINANCE 042302-9 AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, JOE CARROLL ROAD WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Joe Carroll Road community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on April 9, 2002, and the second reading was held April 23, 2002; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for the Joe Carrol Road community. The total construction cost of this public water project is estimated to be $36,550.00, to be initially financed as follows: 1 Citizen Participation (6 at $3,655 each) $21,930 Advance from the Public Works Participation Fund $14,620 TOTAL $36,550 That there is hereby appropriated for this project the sum of $14,620 from the Public Works Participation Fund. Any citizen participation under paragraph 3. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Joe Carrol Road Water Petition Project" prepared by the Roanoke County Utility Department, dated April 9, 2002. The Joe Carrol Road Water Petition Project Area is created for a period of ten (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $5,000 ($3,655 toward construction costs plus, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before July 23, 2002, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for 10 years at an interest rate of 8% per annum. Down payment of $1,345.00 will be applied to the off-site facility fee. 2 (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the July 23, 2002 deadline (other than new property owners) shall pay a minimum of $7,076 [$3,655 construction costs plus 20% (plus $30 x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690)]. New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have ninety (90) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension to this service area by the payment of $5,000, said costs to be paid in full and in advance of connection to the public water/sewer extension. New property owners are not eligible to participate in the installment financing payment method described above in paragraph 3. 4. That the payment by citizens in the project service area, in excess of those anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the 3 construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. On motion of Supervisor Church to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: . l~ -~ Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Gary Robertson, Utility Director Paul Mahoney, County Attorney Dania) Morris, Director of Finance 4 ACTION # ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIItGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 SUBJECT: Second Reading of Ordinance Authorizing Creation of and Financing for a Local Public Works Improvement Project -Joe Carrol Road Water Project COUNTY ADMINISTRATOR'S COMMENTS: ~~ BACKGROUND: The Roanoke County Utility Department has been advised that private wells serving properties on Joe Carrol Road provide a less than adequate supply of water. On February 5, Utility Department staff received a petition with 9 signatures from property owners along Joe Carrol Road to extend public water lines to serve their properties. Public water currently exists at the intersection of Texas Hollow and Joe Carrol Roads. In response to the property owners' request, Utility Department staff conducted an engineering and preliminary cost study. Utility Department staff has determined that the cost to extend public water lines approximately 1050 feet to serve the 10 properties of this area would be $36,550. A public meeting was held March 14 where the engineering and preliminary cost study was presented to the attending property owners. The first reading was held on April 9, 2002. SUMMARY OF INFORMATION: Six of the ten properties owners involved agreed to participate, three declined and one did not respond. This response provides more than the required 50% participation to proceed. Based on location of properties agreeing to participate, the proposed service area was established as shown on the attached map. The attached ordinance establishes a special service area for the project with each participating property owner paying their cost share through a special connection fee as indicated below. The ordinance also establishes a method of financing at an interest rate of 8% for a period of up to 10 years for the initial participating property owners. This connection fee includes the fair share of the construction cost required to extend the public water system to serve the subject properties along Joe Carrol Road, as well as, 50% of the off-site water facility fee of $2,690.00. ~ -~ l Basic Construction Cost $3,655.00 Off-Site Facility Fee (w/50% Credit) 1,345.00 TOTAL CONNECTION FEE $5,000.00 The fee proposed above would be applicable, only if the property owner financially committed to participate in the proposed project prior to or during the 90-day grace period cited below. ALTERNATIVES: Alternative l: The participating property owners would pay the per property connection fee of $5,000.00 with the County funding the Basic Construction Cost of $3,655.00 for the non-participating properties. Alternative 2: Do not approve request for extension of public water to the proposed service area of Joe Carroll Road. FISCAL IMPACT: The estimated cost of the project is $36,550. Alternative 1 would require funding of $14,620.00 from the Public Works Participation Fund with the current level of participation. RECOMMENDATION: Staff recommends approval of Alternative 1 allowing a 90-day grace period. Properties not participating within this time period would pay their share of the construction plus a 20% increase and the full off-site facility fee should they connect at a later date. Based on present fees, the cost to connect at a later date would be $7,076.00. APPROVED: ~~{~~ ~ Elmer C. Hodge County Administrator ACTION Approved () Motion by: Denied () Church Received () Flora Referred McNamara to Minnix Nickens VOTE No Yes Abs t AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 ORDINANCE AUTHORIZING THE CREATION OF AND FINANCING FOR A LOCAL PUBLIC WORKS IMPROVEMENT PROJECT, JOE CARROLL ROAD WATER PROJECT WHEREAS, Ordinance 112288-7 authorizes the financing of local public works improvements and the imposition of special assessments upon abutting property owners upon the adoption of an appropriate ordinance by the Board of Supervisors; and WHEREAS, the County Administration has negotiated the extension of the public water system to the Joe Carroll Road community; and WHEREAS, the extension of the public water system and the creation of a special utility (water) service area will alleviate a critical public health and safety problem; and WHEREAS, several of the residents have requested that the County allow them to pay their portion of the costs of connection to the public water system over ten years at an interest rate of 8%; and WHEREAS, the first reading of this Ordinance was held on Apri19, 2002, and the second reading was held April 23, 2002; and BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That pursuant to the authority of Ordinance 112288-7, the Board authorizes and approves a local public works improvement project, namely, public water extension for the Joe Carrol Road community. The total construction cost of this public water project is estimated to be $36,550.00, to be initially financed as follows: G:\BOARD\2002\Apri123\04-23-ord-joe.carrol.road.water.project.doc n~ 1 1 "~ ° i Citizen Participation (6 at $8,655 each) $21,930 Advance from the Public Works Participation Fund $14,620 TOTAL $36,550 That there is hereby appropriated for this project the sum of $14,620 from the Public Works Participation Fund. Any citizen participation under paragraph 8. will be advanced as a loan from the Water Fund. 2. That the "Project Service Area" is shown and designated on the attached plat entitled "Joe Carrol Road Water Petition Project" prepared by the Roanoke County Utility Department, dated Apri19, 2002. The Joe Carrol Road Water Petition Project Area is created for a period often (10) years. Any owner of real estate within this service area may participate in and benefit from the public water extension to this service area by paying at a minimum the sum of $5,000 ($3,655 toward construction costs plus, plus $1,345 toward the off-site facility fee) said costs to be paid in full and in advance of connection to the public water extension. 3. That the Board authorizes and approves the payment by the property owners in the project service area who elect to participate on or before July 23, 2002, of their portion of the cost of extending the public water system to their properties in accordance with the following terms and conditions: (a) The total amount per property owner/residential connection may be financed for l0 years at an interest rate of 8% per annum. Down payment of $1,345.00 will be applied to the off- site facility fee. (b) Property owners agree to execute a promissory note or such other instrument as the County may require to secure this installment debt. G:\BOARD\2002\Apri123\04-23-ord-joe.carrol.road.water.project.doc 2 (c) Property owners further agree to execute such lien document or instrument as may be required by the County; said lien document or instrument to be recorded in the Office of the Clerk of the Circuit Court of Roanoke County. This lien instrument or document shall secure the repayment of the promissory note by the property owners to the County and shall be a lien against the property of the owners. Property owners also agree to pay the County any Clerk's fees or recordation costs which may be required to record any lien instrument or documents in the Office of the Clerk of the Circuit Court. (d) Property owners who wish to participate after the July 28, 2002 deadline (other than new property owners) shall pay a minimum of $7,076 [$3,655 construction costs plus 20% (plus $3o x length of road frontage in excess of 250 feet) plus the off-site facility fee in effect at that time (currently $2,690)]. New property owners (defined as persons who acquire ownership of real estate within the Project Service Area after the date of the adoption of this Ordinance) shall have ninety (90) days from the date of their acquisition of the real estate to participate in and benefit from the public water/sewer extension to this service area by the payment of $5,000, said costs to be paid in full and in advance of connection to the public water/sewer extension. New property owners are not eligible to participate in the installment financing payment method described above in paragraph 3. 4. That the payment by citizens in the project service area, in excess of those anticipated in this ordinance, who elect to participate shall be made to the various funds as follows: The off-site facility fee shall be returned to the Water Fund, and payment of the construction costs shall be returned to the Public Works Participation Fund until such time as the advance has been repaid; any further payment of construction costs shall be returned to the Water Fund. G:\BOARD\2002\Apri123\04-23-ord-joe.carrol.road.water.project.doc 3 ;~ l ..~ 5. That the County Administrator is authorized to take such actions and execute such documents as may be necessary to accomplish the purposes of this transaction, all upon form approved by the County Attorney. G:\BOARD\2002\Apri123\04-23-ord-joe.carrol.road.water.project.doc 4 ACTION NUMBER ITEM NUMBER ~ I ~` AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 SUBJECT: Appointments to Committees, Commissions and Boards COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: 1. BUILDING CODE BOARD OF ADJUSTMENTS AND APPEALS AFIRE CODE BOARD OF APPEALS) The four year term of J. A. Hendricks, Jr., Alternate, Fire Code Board of Appeals expired October 28, 2001. Mr. Hendricks has been contacted and is NOT willing to serve another term. 2. GRIEVANCE PANEL The three year term of Raymond C. Denny, Alternate, expired October 10, 2001. 3. PARKS AND RECREATION ADVISORY COMMISSION The unexpired three-year term of Wayne Gauldin, Catawba Magisterial District, who has resigned. His term expires June 30, 2003. 4. ROANOKE VALLEY GREENWAY COMMISSION The three year term of Donald Witt expired April 2, 2002. 5. TOTAL ACTION AGAINST POVERTY BOARD OF DIRECTORS The three year term of Elizabeth Stokes, designee of Supervisor Richard Flora, will expire May 5, 2002. 1 r ~~~ SUBMITTED BY: APPROVED BY: ~f%~~'~ Brenda J. Holton, CMC Elmer C. Hodge Deputy Clerk to the Board County Administrator -------------------------------------------------------------------------------------------------------------------- ACTION VOTE No. Yes Abs Approved () Motion by: Church _ _ _ Denied () Flora _ _ _ Received () McNamara- _ Referred () Minnix _ _ _ To () Nickens _ _ _ 2 ~ ~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION 042302-10 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 23, 2002, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes -December 18, 2001 and February 25, 2002 2. Confirmation of Committee appointment to the Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals. 3. Request from School to appropriate $5,597.26 from the Department of Education for postage to mail School Performance Report Cards. 4. Request from Police Department for acceptance of $500 grant from State Farm Insurance Company for purchase of child safety seats and related installation materials. 5. Request to place two "Watch for Children" signs on Barrens Village Lane. 6. Acceptance of Local Government Challenge Grant from the Virginia Commission for the Arts. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Hol on, CMC Deputy Clerk to the Board of Supervisors cc: File Ray Lavinder, Chief of Police Danial Morris, Director of Finance Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board David M. Wymer, Associate Director of Testing Arnold Covey, Director of Community Development Brent Robertson, Director of Management & Budget 2 ..J ~~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J -CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the certain section of the agenda of the Board of Supervisors for April 23, 2002, designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 6, inclusive, as follows: 1. Approval of Minutes -December 18, 2001 and February 25, 2002 2. Confirmation of Committee appointment to the Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals. 3. Request from School to appropriate $5,597.26 from the Department of Education for postage to mail School Performance Report Cards. 4. Request from Police Department for acceptance of $500 grant from State Farm Insurance Company for purchase of child safety seats and related installation materials. 5. Request to place two "Watch for Children "signs on Barrens Village Lane. 6. Acceptance of Local Government Challenge Grant from the Virginia Commission for the Arts. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. 1 December 18, 2001 709 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 December 18, 2001 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the third Tuesday and the second regularly scheduled meeting of the month of December, 2001. IN RE: CALL TO ORDER Chairman Minnix called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph "Butch" Church, Supervisors Bob L. Johnson, Joseph McNamara, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator; Kathi B. Scearce, Community Relations Director IN RE: OPENING CEREMONIES The invocation was given by John M. Chambliss, Jr., Assistant County Administrator. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF AGENDA ITEMS December 18, 2001 711 WHEREAS, Ms. Bailey also helped the Lady Gators of West Palm Beach, Florida, win the Pony League national championship in Sterling, Virginia, during a 64- team, week-long tournament in July, 2001. NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia expresses its congratulations to BRANDY BAILEY for her outstanding athletic achievements while a student at Northside High School; and FURTHER, the Board of Supervisors wishes her continued success in both athletics and academics as she continues her education at Mississippi State University. On motion of Supervisor Minnix to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 2. Resolution of Congratulations to Koppers Industries for receiving the Environmental Compliance Award for 2001 and the Director's Award of Safet Excellence. R-121801-2 Chairman Minnix presented the resolution to Plant Manager Mark Franck. Mr. Franck thanked Melinda Cox, Economic Development Specialist, for taking time to highlight their operation and advised that he was accepting the resolution on behalf of their 45 employees. Chairman Minnix moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 121801-2 OF CONGRATULATIONS TO KOPPERS INDUSTRIES FOR RECEIVING THE 2001 ENVIRONMENTAL COMPLIANCE AND THE DIRECTOR'S AWARD OF SAFETY EXCELLENCE WHEREAS, Koppers built their plant in 1955 to supply pressure treated wood products to the Norfolk & Western Railroad, now Norfolk Southern; and December 18, 2001 713 began regional cooperation particularly in fire and rescue and congratulated Botetourt County and Roanoke County on the work that has been done in this joint project. Chief Burch presented the Board members with American flags which were put in each fire station by Sam's on the Market in memory of the tragic events that happened on September 11, 2001. Supervisor Johnson moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 121801-3 OF CONGRATULATIONS TO READ MOUNTAIN FIRE & RESCUE.- DEPARTMENT UPON ITS 10TH ANNIVERSARY WHEREAS, the Read Mountain Fire & Rescue Department was established in 1991 in a joint effort by Botetourt and Roanoke Counties to serve portions of Southwest Botetourt County and East Roanoke County; and WHEREAS, the Read Mountain Fire & Rescue Department serves the community's needs in cases of vehicle accidents, commercial and residential fires and a variety of emergency situations; and WHEREAS, the Read Mountain Fire & Rescue Department is a public department whose members serve on a volunteer status to protect 7,000 people living in an area of 32 square miles; and WHEREAS, in 1992, the Read Mountain Fire & Rescue Department implemented a First Responder Program to provide patients with Basic Life Support and stabilization until an ambulance could arrive to provide transport; and. WHEREAS, in 1993, the Read Mountain Fire & Rescue Department upgraded the First Responder Program to Advanced Life Support enabling the Shock Trauma Technicians, Cardiac Technicians, and Paramedics to use ALS skills critical to many patients; and WHEREAS, in 1997, the Read Mountain Fire & Rescue Department researched, planned and implemented ambulance transport service to further enhance patient care and service to the community; and WHEREAS, after ten years, the Read Mountain Fire & Rescue Department remains steadfast in its commitment to the community to provide quality fire protection and emergency medical care; and continuing this progress, Read Mountain has added one new pumper and one new ambulance to its fleet. December 18, 2001 715 WHEREAS, Bob L. Johnson was first elected to the Board of Supervisors of Roanoke County from the Hollins Magisterial District in November 1985, serving from January 1, 1986 to December 31, 2001. WHEREAS, Supervisor Johnson served the County of Roanoke tirelessly and selflessly for a period of sixteen years, devoting many hours to the business of Roanoke County as a member of the Board of Supervisors, and WHEREAS, during his tenure on the Board, Supervisor Johnson was elected Chairman of the Board of Supervisors in 1987, 1996, 1997, 1998 and 1999; and WHEREAS, prior to his election, Supervisor Johnson was a member of the Roanoke County Planning Commission and after being elected, he served with distinction on the Roanoke Valley Airport Commission, the Clean Valley Council, the Roanoke Valley-Alleghany Regional Commission, the Roanoke Valley Convention and Visitors Bureau and Virginia's First Regional Industrial Facilities Authority; and WHEREAS, during Supervisor Johnson's sixteen years on the Board, the County accomplished many important projects including: • The Implementation of the E-911 emergency system • The creation of the Roanoke County Police Department • Construction of the Smith Gap Landfill • The establishment of the Roanoke Regional Airport Commission • The permitting and construction of the Spring Hollow Reservoir • $100 million in school capital construction projects including the new Bonsack Elementary School, new Hidden Valley High School and additions to Glenvar High School and Northside High Schools and renovations to many other County schools. WHEREAS, during Supervisor Johnson's terms, the County was named an All America City, celebrated its Sesquicentennial, and completed other major renovations or construction projects including the new Administration Center, the Brambleton Center, new and expanded libraries at Blue Ridge and Hollins and new and expanded Fire/EMS facilities at Read Mountain and Hollins; and WHEREAS, many regional initiatives were begun or completed during Supervisor Johnson's tenure including a regional fire training center, a regional firing range, a regional juvenile detention center, a water use contract with the City of Roanoke, and a series of regional greenways. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia, on behalf of all its citizens, does hereby extend its gratitude and appreciation to Bob L. Johnson for his many significant contributions to the County as a member of the Board of Supervisors; and FURTHER, the Board of Supervisors wishes Supervisor Johnson continued success in his future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None December 18, 2001 717 during the work session. After some discussion, Supervisor Church suggested that Paragraph C.1 from Resolution #2 be added to Resolution #1 as the fourth request. Supervisor Nickens moved to adopt Resolution #1 as amended by Supervisor Church to add Paragraph 4 from Resolution #2. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None RESOLUTION 121801-5 ADOPTING A LEGISLATIVE PROGRAM FOR THE 2002 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified major legislative issues of state-wide concern to be considered by the 2002 session of the Virginia General Assembly; and WHEREAS, the Board adopts this resolution as its Legislative Program for the 2002 session of the Virginia General Assembly. NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke County, Virginia, that the following legislative initiatives are submitted for its legislative program for the 2002 session of the Virginia General Assembly for its favorable consideration and adoption. 1) Roanoke County requests enhanced funding for public education to address the problems identified in the JLARC study of elementary and secondary school funding. The General Assembly should increase funding for capital construction and renovation projects based upon the locality's local effort in support of these capital projects. 2) Roanoke County requests funding for the Virginia Recreational Facilities Authority (Explore Park) and Blue Ridge Parkway Interpretive Center Exhibits. 3) Roanoke County supports continued and increased funding for the Comprehensive Services Act, the Virginia Community Juvenile Crime Control Act, the Family Preservation Act, regional juvenile detention facilities, local police departments (HB 599 funding), and funding to replace reductions in the 2001 appropriation act for the Regional Competitiveness Act. 4) Roanoke County requests amending Sec. 15.2-901 (removal or disposal of trash, cutting of grass and weeds) and Sec. 15.2-904 (inoperative motor vehicles) to allow local governments to adopt an ordinance providing that violations of these provisions shall be subject to civil penalties in lieu of criminal sanctions. Roanoke County has adopted an ordinance providing for civil penalties for violations of erosion and sediment control provisions (see Sec. 10.1-562.J), and this enforcement approach December 18, 2001 719 IN RE: SECOND READING OF ORDINANCES 1. Second readin of ordinance authorizing acquisition of property alon the West Roanoke River and appropriation of 186 876 grant for flood mitigation assistance. Geor e Simpson, Assistant Community Development Director 0-121801- 6 There was no discussion. Supervisor Johnson thanked Mr. Simpson for his assistance on this project. Supervisor Nickens moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 121801-6 APPROVING THE WEST ROANOKE RIVER FLOOD MITIGATION PROJECT, PHASE I, ACCEPTING A FLOOD MITIGATION GRANT OF $186,876 FROM FEMA AND APPROPRIATING THE GRANT TO THIS PROJECT, AUTHORIZING THE COUNTY'S MATCH OF $62,290 TO BE PAID THROUGH FUNDS AND IN-KIND LABOR FROM THE DEPARTMENT OF COMMUNITY DEVELOPMENT, AND AUTHORIZING THE ACQUISITION OF REAL ESTATE TO REDUCE THE NUMBER OF STRUCTURES IN THE ROANOKE RIVER FLOOD PLAIN WHEREAS, Roanoke County has been awarded a grant from the Federal Emergency Management Agency (FEMA) to purchase flood-prone homes along the Roanoke River in west Roanoke County; and WHEREAS, the purpose of the West Roanoke River Flood Mitigation Grant (the Grant) is to reduce the number of structures located in the flood plain and subject to repetitive flooding damages; and, WHEREAS, staff has identified four homes for acquisition, based upon the severity of flooding and flooding depths; and WHEREAS, the real estate to be acquired is located within the Roanoke River flood plain and this area has been identified in the Regional Stormwater Management Plat for acquisition based on severity of flooding; and December 18, 2001 72 On motion of Supervisor Nickens to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 2. Second readin of ordinance authorizing the donation of an easement to Cox Communication for Cable TV and Internet service in the Bent Mountain area. Anne Marie Green, General Services Director 0-121801-7 There was no discussion. Supervisor Johnson moved to adopt the ordinance. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None ORDINANCE 121801-7 AUTHORIZING DONATION OF AN EASEMENT AREA TO COXCOM, INC. TO PROVIDE CABLE TV AND INTERNET CONNECTION TO THE BENT MOUNTAIN FIRE STATION, IN THE WINDSOR HILLS MAGISTERIAL DISTRICT WHEREAS, CoxCom, Inc. has requested the donation of an easement area for the location of a ground mount power supply to allow the extension of cable and Internet service to the Bent Mountain area of Roanoke County, said easement area to be located on property owned by the Roanoke County Board of Supervisors known as the Bent Mountain Fire Station in the Windsor Hills Magisterial District; and, WHEREAS, the proposed easement area will serve the interests of the public and is necessary for the public health, safety, and welfare of citizens of the County of Roanoke. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on December 4, 2001; and a second reading was held on December 18, 2001. 2. That pursuant to the provisions of Section 16.01 of the Charter of Roanoke County, the interests in real estate to be conveyed are hereby declared to be surplus, and are hereby made available for other public uses by donation to CoxCom, December 18, 2001 723 3. Donation of a pump station lot, Longridge Subdivision, Windsor Hills Magisterial District, from Frank D. Porter, III and Beverly V. Porter. 4. Ratification of appointment to the Community Policy and Management Team. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: REQUESTS FOR WORK SESSIONS 1. Request to hold a work session at first meeting in January, subject to the organization meeting, to discuss ,proposed revision of Subdivision Ordinance. It was the consensus of the Board to have a work session on January 8, 2002, subject to the organizational meeting. IN RE: REPORTS Supervisor Johnson moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 1. General Fund Unappropriated Balance Supervisor Johnson advised that when he first became a member of the Board, the balance was $35,000 and now it is $9,159,918. 2. Capital Fund Unappropriated Balance December 18, 2001 IN RE: WORK SESSION (4T" FLOOR CONFERENCE ROOM) 725 1. Work Session on Debt. Diane Hyatt" Chief Financial Officer, and Danial Morris, Finance Director The work session was held from 5:40 p.m. until 6:25 p.m. and was presented by Ms. Hyatt and Mr. Morris. A packet of information was distributed and the information on the following topics presented: (1) current outstanding debt; (2) review of Debt Policy; (3) debt ratios; (4) debt issued over the last ten years; (5) potential for refinancing current debt and (6) a review of the ability to pay for future debt. The Board asked Ms. Hyatt and Mr. Morris to present this same information in a work session at one of the School Board meetings. IN RE: CLOSED MEETING At 6:25 p.m., Supervisor Minnix moved to return to open session and go into Closed Meeting pursuant to Code of Virginia §2-2-3711 A (7) consultation with legal counsel and briefings by staff members pertaining to probable litigation, Springwood Performance Agreement. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: CLOSED MEETING The closed meeting was held from 6:25 p.m. until 7:00 p.m. IN RE: CERTIFICATION RESOLUTION December 18, 2001 727 Colonial Avenue residents regarding the proposed improvement to Colonial Avenue by the Virginia Department of Transportation. He asked that the Board defer any action on Colonial Avenue in the Six-Year Plan for ninety days so that the citizen group could continue their efforts to work with VDOT on the plans. ~ Adoption of resolution for Secondary Road System Six- Year Construction Plan for Fiscal Years 2002 throu h 2008 and the allocation of funds for Fiscal Year 2002- 2003. R-121801-10 Mr. Covey advised that this is a request to revise and update the Six-Year Secondary Road Construction Plan. The Virginia Department of Transportation is responsible for overseeing all road improvements in the County and the County's role is reviewing and approving all secondary road construction with the guidance of the local resident engineer. Mr. Covey advised the Six-Year Plan which was developed jointly by VDOT and staff was presented at a work session on November 13, 2001. The County received approximately $3.5 million last year and the budget for FY 2002-2003 is estimated to be approximately $4 million to be distributed among three categories. Category I is Countywide items which includes traffic signs, entrance culverts, and rural additions roads and $180,000 was allocated which is the maximum allowed by State law. Category 2 is incidental construction which are items for minor construction which can be completed normally within one year, and $100,000 has been allocated to this category. The remaining bulk of the County resources are allocated towards December 18, 2001 729 Mr. James T. Garris, 3108-D Honekwood Lane, advised that the effects of traffic counts and development potentials on planned and future projects are not reflected in the Six-Year Plan, and he asked that County staff work with VDOT to develop these projections. Cindy Webster, 4714 Colonial Avenue, thanked the Board members, Chairman Minnix, and acknowledged Mr. Hodge's and Mr. Echols' desires to work with Colonial Alliance to come to an agreeable decision. In response to Supervisor Nickens' request as to what effect the delay in approval of the Six-Year Plan would have, Mr. Echols advised that the plan and funding are effective July 1, 2002. Modifications or amendments to the plan can be made by the Board at other times but additional public hearings would have to be held. Supervisor Minnix advised that at a meeting about a month ago with citizens from Colonial Avenue, staff and VDOT, it was agreed that a ninety day moratorium would be placed on Colonial Avenue in order for citizens to have input. Supervisor Nickens advised that as a procedural matter for the future, he would like staff to look at the timing of the adoption of the Six-Year plan so that citizens' input can be heard at least thirty days prior to adoption. He advised that some of the issues brought up by Mr. Roop have been addressed and others may be accommodated in the incidental funds in the upcoming year. Supervisor Johnson advised that there is a problem with Route 220S from Franklin Road to Electric Road because of the increased traffic due to new construction and requested that VDOT study the problem with the County and Roanoke City. Supervisor Minnix advised that once VDOT's plan for Colonial Avenue is approved, it could involve as many as five lanes of highway between North Cross December 18, 2001 731 NAYS: None RESOLUTION 121801-10 APPROVAL AND ADOPTION OF THE SECONDARY ROAD SYSTEM SIX-YEAR CONSTRUCTION PLAN FOR FISCAL YEAR 2002-2008 AND APPROVAL OF THE ALLOCATION OF FUNDS FOR FISCAL YEARS 2002-2003. WHEREAS, a public hearing was held on December 18, 2001 to receive comments on the adoption of the Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008; and the adoption of the funding for Fiscal Years 2002-2003; and WHEREAS, the Board of Supervisors does hereby approve the adoption of the Secondary Road System Six-year Construction Plan for Roanoke County for Fiscal Years 2002-2008 and allocations for Fiscal Years 2002-2003 as set out on the attached Secondary System Construction program. NOW, THEREFORE, BE IT RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Secondary Road System Six-Year Construction Plan for Roanoke County for Fiscal Years 2002-2008 by the Clerk to the Board. On motion of Supervisor Nickens to adopt the resolution with Alternative #1 (approving the Six-Year plan and allocation of funds) with Colonial Avenue placed on a ninety day moratorium, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None Approval of projects for Fiscal Year 2002-2003 Revenue Sharing Program. A-121801-11 There was no report from staff. Supervisor Johnson moved to approve the projects. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES December 18, 2001 733 months approved on November 13, 2001, because the slow economy has not allowed them to develop the property as quickly as they wanted. Mr. Doug Freeman, Springwood Associates, 3214 Electric Road, referred to a letter dated December 17, 2001 from their attorney, Ed Natt, outlining the history and explanation for their request for this extension. They had completed and paid for the improvements of their project as required by VDOT, but as a result of negotiations concerning reopening of the cross-over at Rt. 419, they were asked to contribute up to $25,000 additional funds to accomplish this. They were agreeable to provide these funds to benefit other properties in the area, provided that the County extend their contract by two years. Supervisor Johnson advised that he would support the petitioner's request but that the County should make every effort to make sure that the property is developed as quickly as possible. Supervisor McNamara advised that he would abstain from any vote since he maintains an office in the office park which is a party in the dispute. He also advised that he was not involved in working out the original compromise or abridged compromise. Supervisor Nickens advised that if the Board grants another 18 month extension on top of the six months already given, this would make a seven year payback of the $500,000 County commitment. He does not believe that there is support for the additional extension and asked staff to work with Springwood Associates to expedite development of project consistent with their contract and six-month extension. For purposes of discussion, Supervisor Nickens moved to approve Springwood Associates' request to allow atwo-year extension (the addition of 18 months to the already six months extension) through March 2008. December 18, 2001 735 with the design of the cross-over but the agreement needs to be executed. He believes that the work cannot begin until next Spring. IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second readin of ordinance to obtain a Special Use Permit to develo a golf course on 364 acres and rezone 118 acres from AG-3, Agricultural to AR, Agricultural Residential, located at 3608 Pitzer Road, SE, Vinton Magisterial District, upon the eta ition of Nathaniel C. Haile. Janet Scheid, Chief Planner (CONTINUED FROM SEPTEMBER 25, 2001; OCTOBER 23, 2001; AND NOVEMBER 13, 2001 Chairman Minnix announced that this petition was withdrawn at the request of the petitioner. 2. Second readin of ordinance to obtain a Special Use Permit for 8.91 acres for a religious assembly located at Va. Rte. 311/Laurel Mountain Road intersection, Catawba Magisterial District, upon the etp ition of Star City Church of Christ. jCONTINUED BY PLANNING COMMISSION FROM OCTOBER 23, 2001 Janet Scheid, Chief Planner 0-121801-13 Ms. Scheid advised that petition was heard by the Planning Commission on November 6 and six citizens spoke opposing the request and most of them were citizens of the Laurel Woods Subdivision which adjoins the petitioner's property and had December 18, 2001 737 ORDINANCE 121801-13 GRANTING A SPECIAL USE PERMIT TO STAR CITY CHURCH OF CHRIST FOR RELIGIOUS ASSEMBLY ON 8.91 ACRES LOCATED AT THE INTERSECTION OF VIRGINIA ROUTE 311 AND LAUREL MOUNTAIN ROAD (TAX MAP NO. 36.03-1-56 AND 59), CATAWBA MAGISTERIAL DISTRICT WHEREAS, Star City Church of Christ has filed a petition for a special use permit for religious assembly on 8.91 acres located at the intersection of Virginia Route 311 and Laurel Mountain Road (Tax Map No. 36.03-1-56 and 59) in the Catawba Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on November 6, 2001 which was continued to December 4, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on October 23, 2001; the second reading and public hearing on this matter was held on December 18, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Star City Church of Christ for religious assembly on 8.91 acres located at the intersection of Virginia Route 311 and Laurel Mountain Road (Tax Map No. 36.03-1-56 and 59) in the Catawba Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1.950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) Any expansion of the existing principal building or any construction of new buildings shall require a Special Use Permit. (2) Any new building shall require a minimum 50 foot vegetative buffer between petitioner's property and adjoining residential property. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance with Condition #1 revised and Condition #2 added, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 3. Second readin of ordinance of eta ition of Richard M. Sink to obtain a Special Use Permit for .3023 acres to conduct a Home Occupation Business in an accessory structure, located at 753 December 18, 2001 73g No. 38.08-2-9) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on December 4, 2001; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on November 13, 2001; the second reading and public hearing on this matter was held on December 18, 2001. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Richard M. Sink to operate a Home Occupation Business located at 753 Plantation Circle (Tax Map No. 38.08-2-9) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2- 2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following condition: (1) This Special Use Permit shall be administratively reviewed on January 1, 2003. If at that time the Zoning Administrator determines that the Special Use Permit has caused no undue hardship on adjoining properties the Special Use Permit will be continued indefinitely. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Johnson to adopt the ordinance with Condition #1 added, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 4. Second readin of ordinance of etp ition of K & K Rentals, LLC to rezone .327 acres from C-1 Office District to C-2C General Commercial District with ,proffered C-2 uses, located at 3426 Brambleton Avenue and a op rtion of 3512 Brambleton Avenue, Cave Spring Magisterial District. Janet Scheid, Chief Planner 0-121801-15 Ms. Scheid advised that this is a petition to rezone .327 acres from C-1 Office District to C-2C General Commercial District with proffered C-2 uses. Use of the property will be limited to the current uses permitted under the existing zoning, C-1, as December 18, 2001 741 4. That said real estate is more fully described as follows: Beginning at a point on the southeasterly side of Brambleton Avenue (U.S. Route 221 80' wide), which point is 306.40 feet to P. I. Brandywine Avenue, also show as pin set at Point 2 on plat of survey more particularly described hereinbelow; thence leaving Brambleton Avenue and with boundary line between subject property and major portion of Lot 4, now or formerly owned by Leisure Publishing Co., Inc., Tax No. 77.10-6-4, S. 32 deg. 00' 00" E. 190.00 feet to pin set at Point 3; thence leaving said boundary line and with the boundary line of Lot 24, now or formerly owned by Ricky Lee Shifflett, Tax No. 77..10-6-26, S. 58 deg. 00' 00" W. 75.00 feet to pin set at Point C; thence leaving the boundary of Shifflett and with the boundary of subject property with property now or formerly owned by Brambleton Avenue office Condos, Tax No. 77.10-00-01 through 08, N. 32 deg. 00' 00" W. 190.00 feet to pin found with TPP&S cap at Point 4; thence leaving Brambleton Avenue Office Condos and with Brambleton Avenue, S.W., N. 58 deg. 00' 00" E. 75.00 feet to the Point and Place of Beginning ,and being more particularly described as Major Portion of Lot 5, Section 2, Mount Vernon Heights, containing 14,250 square feet, property of K&K Rentals, LLC, Tax No. 77.10-6-5, on plat of survey made by T. P. Parker & Son, Engineers-Surveyors-Planners, dated May 21, 2001 (PB 2, page 67). 5. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None 5. Second reading of ordinance of etition of Chase Potter to rezone 23.55 acres from AR. Agricultural Residential to AG-1 Agricultural/Rural Low Density District and obtain a S ecial Use Permit for a Shooting Range' Outdoor located at 3454 Randall Drive, Vinton Magisterial District. Janet Scheid. Chief Planner 0-121801-16 December 18, 2001 743 2001, and the second reading and public hearing were held December 18, 2001; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on December 4, 2001; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the zoning classification of a certain tract of real estate containing 23.55 acres, as described herein, and located at 3454 Randall Drive (Tax Map Number 79.02-2-13 and 14) in the Vinton Magisterial District, is hereby changed from the zoning classification of AR, Agricultural Residential District, to the zoning classification of AG-1, Agricultural/Rural Low Density District. 2. That this action is taken upon the application of Chase Potter. 3. That said real estate is more fully described as follows: Tax Map #79.02-2-13 Beginning at a stake S. 27 deg. 15' E. 10 feet from a dead spanish oak, corner to Filson and D. Ferguson; thence with Filson's line, S. 27 deg. 15' E. 865 feet to a chestnut oak at "2" corner to tract reserved by Mrs. A. L. Gish; thence with her line, N. 64 deg. 30' E. 327 feet to a point in the Richardson Road; thence S. 69 deg. 30" W. 15 feet from a pine at "3"; thence with the road, a new line, N. 35 deg. 45' W. 286 feet to "4"; thence N. 37 deg. 10' W. 433.5 feet to "5"; thence N. 43 deg. 50' W. passing out of the road, 315 feet to "6" in D. Ferguson's line; thence with his line, S. 12 deg. 30' W. 189 feet to the BEGINNING, containing 5.35 acres, more or less. Tax Map #79.02-2-14 Beginning at a post between a white oak stump and a spanish oak tree, corner to Joseph Bandy and Muse; thence with the latter, S. 42 deg. W. 46 7/10 poles to a poplar tree and white oak stump; thence S. 26 3/4 deg. W. 31 1/2 poles to a dogwood and dead pine corner to David Richardson's 100 acre tract; thence with same, S. 62 deg. E. 36 8/10 poles to a spanish oak and gum; thence N. 39 deg. E. 28 3/10 poles to a sourwood tree; thence N. 63 deg. E. 23 8/10 poles to two dogwoods on said Joseph Bandy's line; thence with said line, N. 29 3/4 deg. W. 53 2/10 poles to the BEGINNING, and containing 17 5/8 acres, more or less. 4. That the Board finds that the granting of a special use permit to Chase Potter for a Shooting Range, Outdoor on 23.55 acres located at 3454 Randall Drive (Tax Map No. 79.02-2-13 and 14) in the Vinton Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15..2- 2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) The outdoor shooting range shall be for archery only. (2) The property shall be posted every fifty feet to restrict access to the site. (3) The facility shall be open for tournament and club member use only, and not open daily to the general public. December 18, 2001 745 when Supervisor Johnson leaves and another individual joins the Board, and this is the power of democracy. He advised that he abstained from the voting and the discussion concerning the Springwood Associates Performance Agreement and although the motion carried, he believes that the development will not go any faster or slower if the County forgoes in year 2006 and 2007 those tax revenues. (3) He advised that he was privileged to serve with Supervisor Johnson for the past years and is privileged to serve again on the Board next year. Supervisor Church: (1) He thanked Annie Krochalis for taking time to come to meetings and express opinions so the Board is more informed. (2) He advised that 2001 produced events that will be remembered for a lifetime and hopes that people will think and act in much different ways. (3) He thanked the police, fire and rescue, all people fighting for freedom, County staff and administration for their efforts in 2001. (4) He asked that we celebrate Christmas for the real reason and be good neighbors. Supervisor Nickens: (1) He thanked Supervisor Johnson and advised that Supervisor Johnson, in his 16 years on the Board, made a significant contribution to the quality of life for all citizens of the County and Roanoke Valley and this will pay dividends for years to come. Supervisor Minnix: (1) He expressed his deep appreciation and sincere thanks to Supervisor Johnson for sixteen years of service as a leader in the County and Roanoke Valley. He feels that the County owes a great deal of thanks to Supervisor Johnson and advised that for the last time, the Chair would recognize Supervisor Johnson for his comments. Supervisor Johnson: (1) He advised that he would not be present when the resolution of appreciation for Chairman Minnix's leadership is presented to him and February 26, 2002 63 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 February 26, 2002 The Board of Supervisors of Roanoke County, Virginia, met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of February, 2002. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Joseph McNamara, Supervisors Richard C. Flora, H. Odell "Fuzzy" Minnix, Harry C. Nickens MEMBERS ABSENT: None STAFF PRESENT: Elmer C. Hodge, County Administrator; Paul M. Mahoney, County Attorney; Brenda J. Holton, Deputy Clerk to the Board; John M. Chambliss, Assistant County Administrator; Dan R. O'Donnell, Assistant County Administrator IN RE: OPENING CEREMONIES The invocation was given by the Reverend Keith Beasley, Good Shepherd Lutheran Church. The Pledge of Allegiance was recited by all present. IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF February 26, 2002 65 for this program when the state and school resources were limited. Ms. Megumi Nakagawa and Ms. Shinako Miyazato thanked the Board for being their hosts. IN RE: BRIEFINGS 1. Annual report from the Roanoke Valley Economic Development Partnership. (Phil Sparks, Executive Director) Mr. Sparks reported that the partnership was formed over 20 years ago to market the seven governments with all participating equally. In 2001, they doubled the number of trade shows and marketing missions and he personally covered 60,000 miles carrying the message to other trade show and business leaders throughout the U. S., Asia and Europe. As a result of their efforts, the number of inquiries increased from 200 to 400. They opened 22 new prospect files and made 44 prospect visits. They recommended the County to 13 prospects and showed 23 different properties last year. They sent information about County buildings to 136 inquiries for 23 different properties, with 59 shell building recommendations. They sent a Roanoke County site 80 times and CRT was referred 20 times. Roanoke County had more activity than any other locality. The Partnership was involved in 5 announcements totaling $48.8 million with 315 to 325 jobs in the valley. Already this year, they have had two announcements totaling $6 million and 100 jobs. Today there are 11 active projects, and the County has proposals on seven of these. The climate today is more competitive than the previous February 26, 2002 67 parcels per year. Every property is inspected or reviewed throughout the reassessment year. Each parcel is assigned to a neighborhood based on style, size, zoning, age of buildings, and a desire for homogeneity or similar factors. This allows the appraisers to compare sales that have occurred within this neighborhood to the individual properties that lie within this area. Sales are the basis of the market comparison approach, and are explained to citizens if they make an appeal of their appraisal. Mr. Driver advised that recently, several citizens were concerned that their 2002 property appraisals increased identically with other properties within their neighborhood, and they were concerned that identical increases were assigned to every parcel within their area. Research indicates that there is no trend of properties increasing at identical amounts, but varies as market indicates. He referred to the information that he supplied the Board members from three neighborhoods which were Glenvar Heights Boulevard, Bradshaw Road, and Oakland Boulevard showing the amount of change between the 2001 and 2002 reassessment values. A review of sixty- five parcels indicated only three parcels received an increase of $4,000. Supervisor Nickens advised that he thinks it is important for citizens to know that every property is not visited each year; that neighborhood values are what drives the assessment; and that members of the Board or the County Administrator do not influence the Assessors' Office relative to generating revenue from real estate appraisal. February 26, 2002 •~ Supervisor Church's inquiry about liability, Mr. Mahoney advised that this would not pose any greater risks than any other recreation project. Supervisor Minnix moved to approve the staff recommendation which was to accept donation and establish an account for the Playdreamers playground project. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2. Approval of Appalachian Power Company as the only source practicably available to provide electric service and street lighting service, and authorizing an extension of current contracts. ~GarkRobertson, Director, Utility) R-022602-2 Chairman Church recognized Mr. Terry Hall from AEP who was present. Mr. Robertson advised that the County participates with other local governments through the Virginia Municipal League (VML) and the Virginia Association of Counties (VACo) to negotiate governmental electric power rates contract every three years. These contracts have included all three components of retail electric service, which are generation, transmission and distribution. The current contract with APCo expires on June 30, 2002. In 1999 the General Assembly adopted the Virginia Electric February 26, 2002 71 charges under the proposed settlement agreement with APCo. The Committee has recommended that all jurisdictions in the APCo service area elect option (3) to extend contracts from June 30, 2002, through June 30, 2007, at the rates and subject to the conditions set forth in the settlement agreement. Staff recommends that the Board approve the attached resolution, which recommends that the contract with APCo be extended to June 30, 2007. The School Board was presented with this option at their meeting on February 14, 2002, and will make their decision on February 28, 2002. Mr. Mahoney advised that he made a revision to the resolution to draw a distinction between the electric lighting agreement and street lighting agreement. In 1998, the Board adopted and authorized the execution of an agreement with APCo for streets lights that would run through 2008. The negotiating committee for VML/VACo was focusing on the 2007 deadline in the service area. He has received conflicting advice from people as to whether 2007 or 2008 is the appropriate date. In the revised draft of the resolution, he is using the 2008 date for street lights so that the longer period will benefit the County. If that period is not in place, then the County will take advantage of the 2007 date to have as much time as possible for these favorable rates for local electric utility service. Responding to questions from Supervisor McNamara about rates, Mr. Hall advised that under the legislation enacted, the distribution portion of the system in place now will continue to be regulated by the SCC, and APCo will not be allowed to raise February 26, 2002 73 Supervisor Minnix that the generation of electric power is coal based and that the State of Virginia should not encounter reduced electricity due to a drought situation. Supervisor Nickens moved to adopt the resolution. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None RESOLUTION 022602-2 DETERMINING THAT APPALACHIAN POWER COMPANY IS THE ONLY SOURCE PRACTICABLY AVAILABLE TO PROVIDE ELECTRIC SERVICE AND STREET LIGHTING SERVICE TO THE COUNTY AND AUTHORIZING AN EXTENSION OF CURRENT CONTRACTS FOR SUCH SERVICES UPON CERTAIN TERMS AND CONDITIONS WHEREAS, the VML/VACo APCo Steering Committee (Committee) comprised of representatives of local governments and political subdivisions has for many years negotiated on behalf of such governmental units within the service area of Appalachian Power Company (sometimes d/b/a American Electric Power) (APCo) the terms of standard contract forms which have included rates for the purchase of electricity supply and delivery service and for the installation, maintenance and delivery service for street lights by and for such governmental units from APCo as a single or sole source provider; and WHEREAS, the County's most recent contract for the purchase of electricity supply is for the period beginning July 1, 2000, and will terminate on June 30, 2002, and for street lighting service is for the period beginning July 1, 1998, and will terminate on June 30, 2008; and WHEREAS, on or about February 12, 2001, APCo agreed with the Committee to extend the term of all such contracts to December 31, 2003, at rates set forth in the Company's Schedule 17 on file with the Virginia State Corporation Commission (the "Commission"); and WHEREAS, on or about July 24, 2001, American Electric Power Co. ("AEP"), parent corporation of APCo, filed a proceeding in the Federal Energy Regulation Commission February 26, 2002 75 both at this date and in the foreseeable future due to a lack of real competition in this area of Virginia. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County as follows: 1. Since APCo is the only electricity generation provider which can and will contract to supply electricity service and delivery to the County for the entire needs of the County at established rates for such services for the period from July 1, 2002, through June 30, 2007, and to supply street lighting service to the County at established rates for such service in accordance with the Agreement dated May 28, 1998, for the period through June 30, 2008, all as set forth above, it is hereby determined by this Board that APCo is the only source practicably available to provide such services, as more particularly set forth in the Board Report dated February 26, 2002. 2. This Board accepts the offer of APCo to extend its current contracts for electric service on a bundled basis from July 1, 2002 through June 30, 2007, and for street lighting service through June 30, 2008, and in accordance with the conditions in APCo's offer, this Board agrees that: (i) it has chosen APCo to provide generation service through June 30, 2007; (ii) it will not choose a different supplier prior to such date; and, (iii) it will not request the State Corporation Commission to determine rates and provisions for default service different from that provided in the contracts, as amended and extended, all as more particularly set forth in the Board Report dated February 26, 2002. 3. The County Administrator and the Clerk to the Board of Supervisors are authorized to execute and attest, respectively, and deliver on behalf of this Board, in form approved by the County Attorney, all documents and take such actions as shall be deemed necessary and appropriate to carry out and administer the foregoing election. 4. The Clerk to the Board of Supervisors is directed to notify APCo of the aforesaid election and agreement by transmitting a certified copy of this resolution to counsel for the Committee, Howard W. Dobbins, 1021 East Cary Street, P.O. Box 1320, Richmond, VA 23218-1320, who is authorized to deliver the same to APCo. 5. In compliance with Section 2.2-4303.E of the Code of Virginia governing sole source procurement, the County's Purchasing Agent is hereby directed this day to post a certified copy of this resolution in the County's public area for posting such notices. On motion of Supervisor Nickens to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None February 26, 2002 77 further from the homes for the trucks, and also limit the lighting that will be needed. The County had asked Wal-Mart to increase the height of the berm by an additional ten feet with a fence on top. An agreement was reached today to increase the height of the berm eight feet, put a fence on top of the berm, and add additional fencing. Mr. Simpson displayed a schematic of the project and advised that lots of options were discussed for berm configuration and height as well as the best places for fences and retention ponds. Mr. McGaugh advised that they met this morning to finalize the plans and he would answer questions about the request for the waiver, and Mr. Day would talk about the berm. Mr. Day advised that it will cost Wal-Mart $30,000 to $40,000 to raise the berm and provide more fencing. He advised that the schematic actually brought out some other design changes that would make the project better, and he pointed out those proposed changes. Mr. Day advised Supervisor Nickens that they have a two year warranty with the contractor for replacement of landscaping and after that the store will have a maintenance contract. Supervisors Nickens and McNamara thanked Wal-Mart, the contractor and staff for working through this agreement. In response to Supervisor McNamara's concern about the terms of the agreement not being in writing, Mr. Hodge advised that the details of the agreement need to be worked out and are contingent upon Wal-Mart providing the additional fencing and higher level of the berm. The contractor also needs to give specific dates which at this time are March 4, 6, 8, 11 and 13 for the delivery of the concrete and if February 26, 2002 79 concrete floor for the new store building as early as 1:00 a.m. for a period of two weeks as necessitated by winter weather conditions and in order to eliminate construction related noise after 7:00 p.m and to reduce the total concrete floor construction time for this project from as long as six weeks; and WHEREAS, Section 13-23 of the Roanoke County Code establishes certain standards for the Board of Supervisors to grant waivers from the provision of the Roanoke County Noise Ordinance, Article II. Noise of Chapter 13: Offenses - Miscelianeous to avoid undue hardship upon consideration of certain factors set forth in subsection (b) of Sec. 13-23 and after making certain alternative findings. BE IT RESOLVED by the Board of Supervisors of the County of Roanoke, Virginia, as follows: 1. In making its determination as to whether to grant to J. A. Fielden Co., Inc., the requested waiver from the County's noise ordinance, the Board of Supervisors has considered the following factors: a. The time of day the noise will occur and the duration of the noise: Beginning not earlier than 1:00 a.m. on a Monday, Wednesday and Friday morning, respectively, for not more than two weeks and ending not later than 9:00 p.m. on each day, respectively; b. Whether the noise is intermittent ~or continuous: The noise produced during the process of pouring, spreading and finishing or "troweling" a concrete floor becomes louder or more intense during each day's operations due to the increased use of machinery in the finishing stages of the "troweling" process; c. The extensiveness of the noise: The noise will be more extensive by a matter of several weeks without the granting of a waiver due to the substantially increased period of time required to complete pouring of the building's concrete floor if no waiver is granted; d. The technical and economic feasibility of bringing the noise into conformance with the noise ordinance: Due to the weather conditions and average ambient outdoor temperature during February and March, it requires approximately seventeen (17) hours of time for the concrete of a building floor to be poured and properly "troweled" and finished. There are no practical ways to reduce this time without a significant negative impact upon the construction schedule of this project and severe potential costs to the contractor in terms of delays and penalties; e. Other matters related to the impact of the noise on the health, safety and welfare of the community and the degree of hardship resulting from enforcement of the ordinance: By substantially reducing the amount of time which will be required to complete the February 26, 2002 81 IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF REZONING ORDINANCES -CONSENT AGENDA 1. First reading of ordinance to rezone 15 acres from I-1C Industrial District with condition to C-1 Commercial District and to obtain a special use permit for a religious assembly and daycare located on 5022 Hollins Road, Hollins Magisterial District, upon thepetition of Fellowship Baptist Church. Supervisor Flora moved to approve the first reading and set the second reading and public hearing for March 26, 2002. The motion carried by the following recorded vote: AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix NAYS: None IN RE: FIRST READING OF ORDINANCES 1. First reading of ordinance amending the Roanoke County Code by the adoption of a new section 2-7 Reimbursement of expenses incurred for emergency response to accidents or incidents caused by driving while impaired. (Paul Mahoney, County Attorney) February 26, 2002 83 fund. Supervisor Minnix advised that the ordinance has some merit but a great amount of money could be expended to collect smaller sums when you take into consideration staff time going to court. Mr. Mahoney advised that this may be true but he would attempt to use an exemption in rules of evidence in order to minimize staff time and has confidence in the staff to make the proper decision as to the cost effectiveness of certain claims. Supervisor McNamara advised that when ordinances are enacted, they should be enforced 100% of the time, and the total cost should be evaluated before passing the ordinance. Supervisor Nickens moved to approve the first reading and set the second reading for March 12, 2002. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: APPOINTMENTS 1. Blue Ridge Behavioral Healthcare Board of Directors Supervisor Nickens asked Deputy Clerk Holton to contact Blue Ridge Behavioral Healthcare Board to inquire about the possible reappointment of Roger Laplace. 2. Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals February 26, 2002 1. Approval of Minutes -October 23, 2001, November 13, 2001, December 4, 2001, and January 2, 2002. 2. Confirmation of Committee appointments to the Grievance Panel and League of Older Americans Advisory Council. 3. Acceptance of $1,500 Youth Awareness of Impaired Drivers Grant from Department of Motor Vehicles to purchase fatal vision goggles to stimulate the effects of intoxicants on students for use by School Resource Officers. 4. Acceptance of $1,500 Highway Safety Trailer Grant from Department of Motor Vehicles to purchase highway safety trailer by the Police Department. 5. Acceptance of $25,000 Quality Initiative Day Care Grant by Department of Social Services. 6. Acceptance of $2,717 Carl Perkins Entitlement Supplement from Department of Education for career and technical education. 2. That the Clerk to the Board is hereby authorized and directed where required by law to set forth upon any of said items the separate vote tabulation for any such item pursuant to this resolution. On motion of Supervisor McNamara to adopt the Consent Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: REQUESTS FOR WORK SESSIONS 1. Request for work session on March 12, 2002, for Stormwater Phase II, National Pollutant Discharge Elimination System (NPDES) requirements. (George Simpson, Assistant Director, Community Development) February 26, 2002 4. Future School Capital Reserve 5. Accounts Paid -January 2002 87 6. Statement of the Treasurer=s Accountability per investment and portfolio policy as of January 31, 2002 7. Statement of Expenditures and Estimated and Actual revenues for the month ended January 31, 2002 IN RE: CLOSED MEETING At 5:25 p.m., Supervisor Church moved to go into Closed Meeting pursuant to Code of Virginia section 2.2-3711 A (1) discussion in consideration of the assignment or performance of special officers, appointees, or employees of the County and evaluation of performance of certain departments. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None IN RE: CLOSED MEETING The Closed Meeting was held from 5:25 p.m., until 6:15 p.m. IN RE: WORK SESSION (4T" FLOOR CONFERENCE ROOM) February 26, 2002 89 WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix IN RE: RECOGNITION Chairman Church recognized that a special guest was in attendance and asked Mr. Hodge to introduce him. Mr. Hodge introduced Lelyn Johnson and his father, Les Johnson. Lelyn advised that he is a member of Boy Scout Troop 14 and is working on his citizenship and community merit badges. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND PRESENTATIONS 1. Resolution of Appreciation to Mary T. Hollingsworth, Social February 26, 2002 91 FURTHER, the Board of Supervisors does express its best wishes for a happy, restful, and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix 2. Proclamation declaring February 2002 as School Board Appreciation Month. Chairman Church presented the proclamation to Marion Roark, Vice Chair, School Board. School Superintendent Weber was also present. Supervisor McNamara moved to adopt the proclamation. The motion carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix 3. Resolution of Congratulations to Glenvar High School Girls Basketball Team for winning the State Group A Championship. R-022602-7 Chairman Church presented the resolution and certificates of recognition to the members of the Glenvar Team who were present. Principal Sisler, Coach February 26, 2002 93 BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best wishes to the members of the team, the coaches, and the school in their future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Nickens, Church NAYS: None ABSENT: Supervisor Minnix IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES Second reading of ordinance to obtain a Special Use Permit for a private kennel on 1.50 acres located at 5606 Barns Avenue, Hollins Magisterial District, upon the petition of Jerry and Donna Green. Chairman Church announced that this petition had been continued by the Planning Commission. IN RE: RETURN Supervisor Minnix returned to the meeting at 7:52 p.m. IN RE: CONTINUATION OF PUBLIC HEARINGS AND SECOND READING OF ORDINANCES 1. Second reading of ordinance to obtain a Special Use Permit to operate a Home Occupation for a beauty salon on .27 acres located at 5704 Malvern Road, NW, Hollins Magisterial District, February 26, 2002 95 permit to operate a home occupation for a beauty salon to be located at 5704 Malvern Road (Tax Map No. 38.10-3-68) in the Hollins Magisterial District; and WHEREAS, the Planning Commission held a public hearing on this matter on February 5, 2002; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on January 22, 2002; the second reading and public hearing on this matter was held on February 26, 2002. NOW, THEREFORE BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to Betty J. Henderson to operate a home occupation for a beauty salon to be located at 5704 Malvern Road (Tax Map No. 38.10-3-68) in the Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved with the following conditions: (1) That Betty J. Henderson shall be the sole provider of hair care services at this location and may only do so as long as she is a full time resident of 5704 Malvern Road. (2) The salon shall be limited to one chair only. (3) The retail sale of supplies shall be prohibited. (4) This special use permit shall be for a period of one year and may be renewed administratively for successive one-year periods provided the applicant has complied with these conditions and the use and design standards and the zoning administrator has not received written complaints from adjoining residents. (5) Customer parking will be provided on the property. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Flora to adopt the ordinance with Condition #5 added, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None 2. Second reading of ordinance repealing Appendix B. February 26, 2002 97 ORDINANCE 022602-9 REPEALING APPENDIX B. SUBDIVISIONS. IN ITS ENTIRETY AND ADOPTING CHAPTER 29. SUBDIVISIONS. OF THE ROANOKE COUNTY CODE WHEREAS, upon the request of the Roanoke County Planning Commission a complete rewrite and revision of Roanoke County's Subdivision Ordinance is appropriate and necessary due to significant changes in the enabling legislation of the Commonwealth of Virginia and complimentary development ordinances of the Roanoke County Board of Supervisors; and WHEREAS, this ordinance has been developed with significant contributions from the professional engineering and surveying community, State agencies, and the Roanoke Regional Homebuilders' Association; and WHEREAS, this ordinance enhances customer service through the use of current technology for electronic submittals; and WHEREAS, the Planning Commission held a public hearing on this ordinance on February 5, 2002; and the Board of Supervisors held the first reading of this ordinance on February 12, 2002, and held the second reading and public hearing on February 26, 2002; public notice having been given as required by law; and NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That Appendix B. Subdivisions of the Roanoke County Code be, and hereby is, repealed in its entirety. 2. That Chapter 29. Subdivisions as set out below be, and hereby is adopted in its entirety. 3. That this ordinance shall be in full force and effect from and after its adoption. A certified copy of this ordinance shall be maintained and on file in the office of the Clerk to the Board of Supervisors of Roanoke County and a certified copy shall be filed in the Clerk's Office of the Circuit Court of Roanoke County, Virginia. On motion of Supervisor Minnix to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None ARTICLE I. TITLE AND PURPOSE 29-1 -DIVISION 1. IN GENERAL 29-1.1 Title This ordinance shall be known and cited as the "Subdivision Ordinance of the County of Roanoke, Virginia," or the "Subdivision Ordinance," "this Ordinance," or "this Chapter." The provisions of this ordinance shall apply to all property within the County of Roanoke, Virginia, including any property within February 26, 2002 29-1.4 Relationship to zoning ordinance ~~1 The zoning ordinance and zoning map shall control the type and intensity of use of all property within the County. Particular reference is made in the zoning ordinance to the minimum lot sizes, setback requirements, road frontage and use restrictions for all zoning districts; the zoning ordinance shall be controlling as to all such matters. ARTICLE II. ADMINISTRATION 29-2 DIVISION 1. IN GENERAL 29-2.1 Agent (a) The Director of Community Development is hereby appointed by the Board to be the County's Subdivision Agent to administer and enforce this ordinance. The Board may appoint, or revoke appointments of, such additional individuals, as it may deem appropriate to serve as a subdivision agent. The agent's approval, disapproval, or other action shall be that of the governing body. (b) The agent shall exercise authority to review, approve and disapprove the concept, preliminary, and final plats for the subdivision of land within the portions of the County as stated in the title of this chapter. (c) The agent may call for opinions or decisions, either oral or written, from other departments or agencies in considering details of any submitted plat. (d) The agent may establish any reasonable administrative procedures deemed necessary for the proper administration of this ordinance. 29-2.2 Regulations (a) No person shall subdivide any tract of land that is located within the jurisdiction of the County except in conformity with the provisions of this ordinance and any other applicable County ordinances. (b) No person shall subdivide land without making and recording a plat of such subdivision and without fully complying with the provisions of this subdivision ordinance and of general law. (c) No such plat of any subdivision shall be recorded unless or until it shall have been submitted to and approved by the agent. (d) No person shall sell or transfer any land of a subdivision before a plat has been approved and recorded as provided herein unless such subdivision was lawfully created before the adoption of this ordinance or any predecessor subdivision ordinance. Nothing herein shall be construed as preventing the passage of title to property that has not been legally subdivided. (e) Any person violating the foregoing provisions of this section shall be subject to a fine of not more than five hundred dollars ($500.00) for each lot or parcel of land so subdivided, February 26, 2002 101 29-2.4 Appeal of Decision of Commission (a) A decision of the Commission on a waiver or variation request may be appealed to the Board of Supervisors by either the applicant or the agent. Written notice of the appeal must be filed with the County Administrator within thirty days of the decision by the Commission. (b) Consideration of the appeal shall be placed on the Board agenda for consideration and public hearing as soon thereafter as all notice and other requirements herein may be complied with, but in no event later than sixty (60) days from date the notice of appeal was filed. Notice of the public hearing shall be given by publication and by mailing as set forth in Section 15.2- 2204 of the Code of Virginia (1950, as amended). The costs for notice shall be the responsibility of the party appealing the Commission decision. (c) The County Administrator shall transmit to the Board the applicant's request, together with all supporting documentation, from the records of the Commission and any additional pertinent information and documentation that may be available for consideration at the hearing. (d) The Board shall make and record its decision in accordance with the criteria set forth in §29- 2.3 of this chapter. Approval of the applicant's request for a waiver or variation shall be by majority vote of the Board members present at the hearing and the Board may impose such additional or alternative conditions, as it may deem appropriate. ARTICLE III. DEFINITIONS 29-3 DIVISION 1. DEFINITIONS For the purposes of this ordinance, the words and phrases listed below in this section shall have the meaning described. Where terms are not defined, they shall have their ordinarily accepted meaning, or such as the context may imply. Agent: A duly authorized representative of the Planning Commission appointed by the Board of Supervisors to serve as its agent to administer and enforce the subdivision ordinance. Also, Subdivision Agent. Alley: An open way that affords a service (i.e., garbage collection, delivery, mail) means of access to an abutting property, but is not maintained by any local, state or federal government. Applicant: A person who has submitted a plat and/or plans to the County for the purpose of obtaining approval of a subdivision of property and/or a development. Building Envelope: That area within which the principal structure may be located on a property in compliance with all minimum setback requirements of the zoning ordinance. Chapter. The Subdivision Ordinance of the County of Roanoke, Virginia. Clerk's Office: Clerk's Office of the Circuit Court for the County of Roanoke, Virginia. February 26, 2002 103 association of persons, body politic, trust, estate, or other legal entity, or any agent of any of the foregoing. Plat: A survey prepared and sealed by a professional engineer or land surveyor licensed by the State of Virginia showing thereon a subdivision of land. Plat, Concept: A general drawing depicting a subdivision submitted to the agent by the subdivider before an official preliminary submission. Plat, Final: The plat of a proposed subdivision of land that has been preliminarily approved and signed by the agent as a preliminary plat, subsequently recorded or to be recorded with the Clerk's Office. Plat, Preliminary: A survey drawing of a proposed subdivision submitted for the purpose of obtaining provisional approval prior to the submittal of a final plat. Private Street: A vehicular way owned, operated, provided and maintained by an individual, developer, homeowners association or any other entity other than a local, state or federal government. Public Improvement: Any drainage structure, water and sewer system, storm water management area, or street for which the County or State may ultimately assume the responsibility for maintenance and operation, or which may effect an improvement for which local or state government responsibility is established. Public Street: A vehicular way owned, operated, provided and maintained by a local, state or federal government. The term "street" shall also include any suffixes used in the County's E-911 maintenance list. Resubdivision: Any adjustment or vacation of a boundary line or lines within a subdivision in accordance with the terms of this chapter. Right-of--way: A legally established area or strip of land on which an irrevocable public right of passage has been or is to be recorded, and which may be occupied or intended to be occupied by a street, utility service, water main, sanitary or storm sewer main, or other similar use. Site Plan: A schematic drawing of a proposed development or a subdivision including all covenants, grants or easements and other conditions relating to use, location and bulk of buildings, density of development, common open space, public facilities and such information as may be required by the County's Land Development Procedures or this Ordinance. Also, Plan. Street: An area of travel used for the purpose of access and conveying vehicular traffic. It may also serve in part as a way for pedestrian or bicycle traffic. Also known as highway, avenue, boulevard, road, lane, alley, or any public way. Subdivider. Any person, including an owner or developer, or his assignee or successor in interest, commencing, or required by law to commence, proceedings under this chapter to effect a subdivision of land hereunder for himself or for another. February 26, 2002 10 5 criteria such as utility and conservation lots. The agent must approve any exemption. The following note shall be placed on these plats: "This plat does not constitute a subdivision under the current Roanoke County Subdivision and/or Zoning Ordinances." (c) When the land proposed to be subdivided lies partly within the County and partly within an adjoining locality, the subdivision plat shall be submitted, reviewed and approved by the planning commission or other designated agent of each locality wherein the land is located. (d) Any change in a recorded subdivision plat that modifies, creates, or adjusts boundary lines in any manner and under the requirements provided herein constitutes a subdivision. This section applies to any subdivision plat of record, whether or not recorded before the adoption of a subdivision ordinance. Where a street, alley, easement for public passage, or other public area or easement laid out or described in such plat is affected, the plat, or pertinent part thereof, shall be vacated before resubdivision. 29-4.2 Minor subdivision An applicant for a subdivision creating four or fewer lots shall submit a preliminary plat to the agent for review. After the approval of the preliminary plat, the applicant shall submit a final plat to the agent for review and approval. 29-4.3 Major subdivision An applicant for a subdivision creating five or more lots shall submit a preliminary plat and a site plan that shows the proposal for a development or a subdivision including all covenants, grants or easements and other conditions relating to use, location and bulk of buildings, density of development, common open space, public facilities and such other information as required by the subdivision ordinance to which the proposed development or subdivision is subject. After the approval of the preliminary plat and plan, the applicant shall submit a final plat and plan to the agent for review and approval. 29-4.4 Family Exempt Subdivision An applicant for a subdivision to create a parcel for the purpose of sale or gift to a member of the immediate family shall submit a preliminary plat to the agent for review. Specific requirements are set out in this ordinance and must be followed to obtain final plat approval. The subdivider must subdivide his real estate for purposes consistent with the objective of enhancing the values society places upon the disposition of family estates between living persons free of government regulation, such as keeping the family estate within the immediate family, and passing real property interests from one living family member to another, rather than for the purpose of short- term investment. The subdivider/grantor and the grantee must complete affidavits swearing and affirming that the proposed family subdivision is not for the purpose of circumventing the requirements of this ordinance and must have a proposed deed prepared and presented to the agent before final plat approval can be obtained. 29-4.5 Series of minor subdivision plats February 26, 2002 107 agency or agencies for review. Requirements for review, including time limitations, shall be in accordance with the provisions of Section 15.2-2260 of the Code of Virginia (1950, as amended). (c) The agent shall address any items required for final plat approval in writing to the applicant. (d) These items must be addressed within six (6) months of the written notification or the preliminary plat shall be deemed null and void. Should this occur, a resubmission of the plat will be necessary and payment of new review fees may be required. (e) Once the items have been addressed, the applicant shall submit a mylar, vellum, or black line paper copy of the final plat with original signatures of the owners and land surveyor for the agent's approval signature. (f) The statement of consent to subdivision is set forth in the following statement which must be shown on the plat: "The platting or dedication of the following described land (here insert a correct description of the land subdivided) is with the free consent and in accordance with the desire of the undersigned owners, proprietors, and trustees, if any." The statement shall be signed and duly acknowledged before an officer authorized to take acknowledgment of deeds. State law reference - Va. Code § 15.2-2264 (g) Every final subdivision plat which is intended for recording shall be prepared by a licensed professional engineer or land surveyor, who shall endorse upon each plat a certificate signed by him setting forth the source of title of the owner of the land subdivided and the place of record of the last instrument in the chain of title. When the plat is of land acquired from more than one source of title, the outlines of the several tracts shall be indicated upon the plat. State law reference - Va. Code § 15.2-2262 (h) Once the agent reviews the final plat and finds it to be in conformity with the State and County ordinances, it must be signed within sixty (60) days after it has been officially submitted or resubmitted for approval. (i) The final plat must be recorded in the Clerk's Office within six (6) months of the agent's approval signature. If the final plat is not recorded within six (6) months, the agent's approval shall be deemed withdrawn and the final plat shall be null and void. Q) After recordation, three (3) paper copies of the recorded minor subdivision plat must be returned to the agent; one Mylar or black line copy of a recorded major subdivision plat must be returned to the agent. 29-5.4 Size, information, and requirements for apreliminary/final plat (a) Each parcel, with the exception of utility, conservation, and parcel created to serve as a private road must have an appropriate building envelope. (b) Where public utilities are unavailable, each parcel shall pass a soil evaluation test for the installation of an onsite septic system and drainfield, and have a suitable location for a well February 26, 2002 109 County Subdivision Ordinance. Private matters, such as compliance with restrictive covenants or other title requirements, applicable to the properties shown hereon, are not reviewed or approved with regard to this subdivision or resubdivision."The general locations of existing drain fields and reserve areas (if applicable), but not proposed drain fields.A note stating the type of septic system being used (i.e., conventional, nonconventional).A note stating "All lots shown on this subdivision plat have been evaluated by the personnel of the Virginia Department of Health and/or an authorized onsite soil evaluator and have met the criteria as set forth in the Commonwealth of Virginia Sewage Handling and Disposal Regulations entitled 32.1 Code of Virginia, as amended to date, and each lot or parcel is eligible for a septic permit." Any non-public means of water service.Any existing or proposed public utility or other easements and a dedication statement.Any existing or proposed private utility or other easements and a statement describing which easements serve which lots. If any water meters and/or sewer lateral connections were set at old property lines, then private easements may be required to provide service to the newly configured Iots.Other important features such as railroad rights-of-way, lakes, greenways, etc.Access easements from the public right-of-way to the created tract(s).All parcels of land designated, or reasonably expected to be required, for future street widening shall be dedicated.A dedication statement for street rights-of-way that will be accepted by the VDOT.For private access easements, show the following note on each sheet of the plat: "The road serving this lot is private and its maintenance, including snow removal, is not a public responsibility. It shall not be eligible for acceptance into the state secondary system for maintenance until such time as it is constructed and otherwise complies with all requirements of the Virginia Department of Transportation for the addition of subdivision streets current at the time of such request. Any costs required to cause this street to become eligible for addition into the state system shall be provided with funds other than those administered by the Virginia Department of Transportation."The names and VDOT route numbers for all existing, platted, and proposed streets. Width of existing, platted, and proposed streets indicating a prescriptive easement if one exists.lf applicable, a note stating that "Tax map number _ is to be added and combined with tax map number _ and is not to be used as a separate building lot." Plats showing Boundary and ALTA/ACSM plats may show the following note on the plat and will not require the signature of the agent: "This survey does not constitute a subdivision under the current Roanoke County Subdivision and/or Zoning Ordinance." If a proposed subdivision is using the Family Exemption provision, in addition to the above requirements, the requirements shown in Table 2 must also be included. Table 2 A note stating "Approval of this subdivision is subject to the condition that the parcel subdivided can only be conveyed to a member of the immediate family as set forth in Roanoke County's Subdivision Ordinance, as amended, and the Code of Virginia, as amended. Conveyance to any other person or entity voids approval. This restriction does not apply to subsequent reconveyance."Affidavits that are available in the Development Review office stating that the family subdivision is for the passing of real property interests from one family member to another, rather than for the purpose of short-term investment.A copy of the proposed deed(s) from one family member to the other.A description of the family relationship in the consent statement or the following shown and notarized on the plat:"I, do hereby certify that is my legal New tract is being conveyed to " 29-5.5 Term of validity of preliminary plat The subdivider shall have six (6) months from the date of approval of the preliminary plat within which to February 26, 2002 111 Bonding Policy and Section 15.2-2245 of the Code of Virginia (1950, as amended) are hereby incorporated by reference for the County requirements pertaining to the guarantee of completion of all public improvements, provisions for the periodic partial and final releases of performance guarantees, and procedures for enforcement and collection. (d) The agent shall receive any payment due for the fabrication and installation of street name and traffic regulatory signs prior to the approval of the final plat. 29-6.3 Disapproval of final plat. In case of disapproval of a final plat, the agent shall notify the subdivider in writing, either by a separate document or on the plat itself, stating the specific reasons for disapproval, including identification of deficiencies in the plat by reference to specific duly adopted ordinances, regulations, or policies. The agent shall provide in general terms such modifications or corrections as will permit approval of the plat, if any. State law reference - Va. Code § 15.2-2259 29-6.4 Effect of approval on final plat (a) Only a final subdivision plat approved by the agent may be recorded in the Clerk's Office. Boundary and ALTA/ACSM plats do not require the approval of the agent. Upon review, the agent may exempt other plats, as appropriate. (b) An approved final plat must be recorded in the Clerk's Office within six (6) months of the date of approval. However, in any case where construction of facilities to be dedicated for public use has commenced pursuant to an approved plan or permit, with surety approved by the agent or with surety furnished pursuant to the Roanoke County Bonding Policy, the time for plat recordation shall be extended to one year after final approval or to the time limit specitled in the surety agreement, whichever is greater. State law reference - Va. Code § 15.2-2241(8) (c) In any case where a deed of dedication accompanies the final plat, both the final plat and the deed of dedication shall be recorded contemporaneously. (d) The subdivider shall record any required deeds of easement to a homeowner's association contemporaneously with the final plat. (e) No permit or other approval authorizing the erection of any building or structure to be located in any subdivision, a plat of which is required pursuant to the provisions of this ordinance, shall be issued by the building commissioner until such plat has been admitted to record as provided for in this ordinance. (f) If the subdivider fails to timely record the final plat, then the approval shall be null and void and the subdivider shall return the plat to the agent so that it may be so marked. State law reference - Va. Code § 15.2-2241(8) 29-6.5 Recordation in phases February 26, 2002 113 29-7 - 29-9 Reserved ARTICLE V. STANDARDS 29-10 DIVISION 1. GENERAL REQUIREMENTS (a) In addition to the requirements established by this ordinance, all subdivision plats shall comply with all applicable chapters of the County Code, County Zoning Ordinance, County Land Development Procedures, County Water and Sewer Regulations, County Stormwater Management Ordinance, Commonwealth of Virginia State Board of Health Regulations, VDOT standards, and any other applicable federal, state, or local requirements. (b) Monuments shall be set by the subdivision owner or proprietor or his agent as required by the agent and shown on the final plat. 29-11 DIVISION 2. STREET REQUIREMENTS Unless otherwise noted, any reference to "street" in this chapter shall refer to a publicly maintained street. (a) Right-of-way widths shall be as required. by the Virginia Department of Transportation. The setback or building line shall conform to the requirements of the zoning regulations of the County for the district in which the subdivision is located. (b) All newly created dead-end public streets shall terminate in a circular right-of-way with a minimum radius not less than fifty (50) feet. (c) As far as practicable, all proposed streets shall be continuous and made to connect with existing streets without offset. (d) No new lot shall embrace any portion of a public street. (e) In general, side lot lines shall be at right angles or radial to street lines. (f) Reserved strips restricting access to streets, public ways and easements shall not be permitted. (g) Where practicable, the center lines of all intersecting streets shall meet in a common point and shall intersect one another as near to a right angle as it is practicable in each case. (h) Whenever a proposed subdivision abuts a road that is included in the state system of primary highways as designated by VDOT, an access road extending for the full length of the subdivision along such highway and providing limited access thereto may be provided at a distance suitable for the appropriate use of the land between such access road and highway. February 26, 2002 115 ARTICLE VI. REPEATS AND VACATIONS 29-16 DIVISION 1. REPEATS 29-16.1 Relocation or vacation of boundary lines (a) Any subdivision plat recordation or part thereof, having been recorded, may be vacated in accordance with the provisions of the Code of Virginia (1950, as amended). (b) The boundary lines of any lot or parcel of land may be relocated or otherwise altered as a part of an otherwise valid and properly recorded plat of subdivision or resubdivision approved by the agent and executed by the owner or owners of such land with their free will and consent. This shall not apply to the relocation or alteration of streets, alleys, easements for public passage, public or other easements or utility rights-of-way without the express consent of all persons holding any interest therein. 29-17 DIVISION 2. VACATIONS 29-17.1 Vacation of plat before sale of lot therein by the owners; ordinance of vacation. Where no lot has been sold or transferred, a recorded plat, or part thereof, may be vacated in accordance with the provisions of Section 15.2-2271 of the Code of Virginia (1950, as amended). State law reference - Va. Code § 15.2-2271 29-17.2 Vacation of plat after sale of lot; ordinance of vacation. In cases where any lot has been sold or transferred, a recorded plat, or part thereof, may be vacated in accordance with the provisions of Section 15.2-2272 of the Code of Virginia (1950, as amended). State law reference - Va. Code § 15.2-2272 29.17.3 Effect of vacation of plat after lot has been sold (a) The recordation of the instrument or ordinance as provided in Section 15.2-2272 of the Code of Virginia, shall operate to destroy the force and effect of the recording of the plat or part thereof so vacated, and to vest fee simple title to the centerline of any streets, alleys or easements for public passage so vacated in the owners of abutting lots free and clear of any rights of the public or other owners of lots shown on the plat, but subject to the rights of the owners of any public utility installations which have been previously erected therein. (b) If any street, alley, or easement for public passage is located on the periphery of the plat, the title for the entire width thereof shall vest in the abutting lot owners. The fee simple title to any portion of the plat so vacated as was set apart for other public use shall be revested in the owners, proprietors and trustees, if any, who signed the statement of consent to the subdivision, on the final recorded subdivision plat, free and clear of any rights of public use in the same. A plat must be prepared and reviewed at the owner's expense and recorded in the Clerk's Office combining the vacated portion with the subject property. .' February 26, 2002 117 advised that Supervisor Minnix previously suggested this and that Utility Director Gary Robertson advised that the funds are available and this will be done this summer. Supervisor Church thanked Principal Sisler, Athletic Director Roger Martin, Coaches Harvey, Moore, and Morris for their efforts on behalf of the Glenvar High School Girls Basketball team and was pleased that the Board recognized the team's success tonight. IN RE: ADJOURNMENT Chairman Church adjourned the meeting at 7:38 p.m. Submitted by, Brenda J. Holton, CMC Deputy Clerk to the Board Approved by, Joseph B. "Butch" Church Chairman A-042302-10. a ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Confirmation of Committee appointment to the Building Code Board of Adjustments and Appeals serving as Fire Code Board of Appeals COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION BUILDING CODE BOARD OF ADJUSTMENTS AND APPEAL SERVING AS FIRE CODE BOARD OF APPEALS At the April 9, 2002 meeting, Supervisor Nickens nominated David M. Shelton, Jr. to serve another four-year term as an Alternate. His term will expire September 23, 2005. STAFF RECOMMENDATION: It is recommended that the above appointment be confirmed. Submitted by: Brenda J. Holton, CMC Clerk to the Board ACTION Approved (x) Denied ( ) Received ( ) Referred ( ) To ( ) VOTE Approved by, Elmer C. Hodge County Administrator Motion by: Joseph P. McNamara to adopt consent resolution Church Flora McNamara Minnix Nickens No Yes Abs x _ x _ x x _ x cc: File Building Code Board of Adjustments & Appeals serving as Fire Code Board of Appeals File A-042302-10. b ACTION ## ITEM NUMBER MEETING DATE: AGENDA ITEM: Merl 23, 2JU2 Request to appropriate $5,597.26 from the Department of Education for mailing School Performance Report Cards. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Virginia Department of Education has transferred $5,597.26 to Roanoke County to pay the postage for mailing the School Performance Report Cards to all parents of students in Roanoke County Schools. The report cards will be mailed in two mailings. SUMMARY OF INFORMATION: Funds will be deposited in the elementary and secondary testing postage account and allocated to schools based on I00% fall membership @ .34 cents per student. Checks will be sent directly to the schools from the account. A small overage will remain to provide postage for requests for school information from central and to cover additional requests from schools. FISCAL IMPACT: None, all postage will be covered by the grant unless schools include inserts weighing more than one ounce. STAFF RECOMMENDATION: Appropriation of the postage grant tota 'ng $5,597.26 to pos age a~'count. C% ,~ lC ,~tiL ~°L.. Signatu e David M. Wyme Associate Director of --------------------- the elementary and secondary testing ~~~ Signature Elmer C. Hodge Testing County Administrator ------------------------------------ ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph P. McNamara to Church x _ Denied ( ) approve Flora x Received ( ) McNamara x _ Referred ( ) Minnix x To ( ) Nickens x _ cc: File Danial Morris, Director of Finance David M. Wymer, Associate Director of Testing Dr. Linda Weber, School Superintendent Brenda Chastain, Clerk, School Board "t ACTION NO. A-042302-10.c ITEM NUMBER: AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA AT THE ROANOKE COUNTY ADMINISTRATIVE CENTER MEETING DATE: Apri123, 2002 AGENDA ITEM: Request acceptance of a grant from State Farm Insurance Company in the amount of $500.00. These funds are for the purchase of child safety seats and related installation materials by the Police Department. COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: The Roanoke County Police Department will be participating in a child safety awareness day that is hosted by the Roanoke office of State Farm Insurance Company on May 18, 2002. As a part of the program, the Roanoke County Police Department will be providing police officers certified as child safety seat installers to inspect and install child safety seats. During the course of these child safety seat inspections, members of the Roanoke County Police Department frequently come into contact with individuals who are in possession of defective or recalled child safety seats and individuals who are indigent and are not able to afford a child safety seat for their children. If a defective child safety seat is encountered, it is exchanged for a new child safety seat. If a person is encountered who is unable to purchase a suitable child safety seat for their child, one is provided to them at no cost. SUMMARY OF INFORMATION: The Police Department wants to purchase $500.00 worth of child safety seats, locking clips, and other related child safety seat installation materials. Budget restraints do not allow for the purchase of the child safety seats and related materials without the funding provided by State Farm Insurance Company. Members of the Police Department at no time will be endorsing any State Farm Insurance products or services. ., , 4 J _ ~ FISCAL IMPACT: State Farm Insurance Company has provided $500.00 in grant funds with no matching funds required. The funds will be used to purchase child safety seats and related installation materials to be used during the child safety awareness day on May 18, 2002. STAFF RECOMMENDATION: The staff recommends acceptance of the State Farm Insurance Company grant for $500.00. SUBMITTED BY: APPROVED: ~~~-~ Ray Lavinder Elmer C. Hodge Chief of Police County Administrator ACTION Approved (~ Motion by Joseph McNamara Denied ( ) Received ( ) Referred ( ) To ( ) cc: File VOTE No Yes Absent Church x Flora x McNamara x Minnix x Nickens x cc: File Ray Lavinder, Chief of Police Danial Morris, Director Finance 2 f THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN A REGULAR MEETING ON THE 23rd DAY OF APRIL 2002, ADOPTED THE FOLLOWING: RESOLUTION 042302-10.d TO THE TRANSPORTATION COMMISSIONER REQUESTING A "WATCH FOR CHILDREN" SIGN WHEREAS, the General Assembly enacted an amendment to the Code of Virginia, adding Section 33.1-210.2 regarding the installation and maintenance of "signs alerting motorists that children may be at play nearby," and WHEREAS, the Board of Supervisors along with the Virginia Department of Transportation staff institute a local policy, and WHEREAS, a petition has been received that meets both Roanoke County and the Virginia Department of Transportation guidelines, and WHEREAS, the homeowners of Nicholas Hill Lane have agreed to fund the installation of the sign, NOW, THEREFORE, BE -T RESOLVED, this Board requests the following street location be reviewed fora "Watch for Children" sign, pursuant to Section 33.1-210.2, Code of Virginia: Sign Location: On Barrens Villaae Lane at the following two intersections: -Barrens Road and Barrens Villa, eq Lane -Deer Branch Dr and Barrens Village Lane. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved By: Supervisor McNamara Seconded By: None Required Yeas: Supervisors Flora. McNamara, Minnix, Nickens, Church Nays: None Absent: None A Copy Teste: /~-~2.p.~,~.~a. C~. ~~-.~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director, Community Development Virginia Department of Transportation '~ ' ~ ~ ' `~ L ~ / i ; N I ~~ ww 0 w I ~. V h$ ~~ I O .Q '+ 8 wwww '`S ~ n www SI N + d ~ ~ N i ~I 4 U ww ~ err ^ a E g 3' m' : ~ N$ K ' C ,.r o~ ,`r ` ~~ _O V 41 I yl • ^ ~~ N $ I ;mom mss' ~ ~~ ``' DD 11, ~ ~ a I ~a w " m ~ N~ ~: ~ o ~ ~ °~er ~r +I, ^ ~ ~ N " ~,, a 4 ^ $ Drk ~ i 7 ~ ww N ' r t~ w I n I N ^ ~~ ~ p ~ r~~ A ~ w~ Po wO ~ NI y Mt ww ^ ~ O ^ ^ ~ N I w a , , ~ i 8 ~, i l ~w ^^ N .-i I " $ C w d www ~ w . ~ mQQ ~ 91 ~ ~ ~ ~ N I N M1 DY p~1 4J. 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Y ~ N „p S ti 1 w I :~ Gw ^~ 1 ~ $ ~> O - r ' ~° 5 ~~ YI ~ c ~ ~ A NT JO ~ ~ I M11? N ~I • ~ i N ~ h {~. 64'Jp~ I !r~ N I ~p~ 'V www l .~1~ p,~ N • S N .I iw rO 111 d ~' w J 1 i ^I.' _ !f ~v '1 m I. ~ r'~~ w~T wwww'w N ~+ ^ ml ww ' ~ I ~ I w . ~ I ww _. ww yy K ww ~' I ww . I ry wy. I I I I I I w I I I I I t '. ACTION NO. ITEM NUMBER ,J -° AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 SUBJECT: Placement of two "Watch for Children" signs on Barrens Village Lane. COUNTY ADMINISTRATORS COMMENTS: BACKGROUND: In 1997, the General Assembly enacted an amendment to the Code of Virginia, adding Section 33.1-210.2 regarding the installation and maintenance of signs which alert motorists that children may be at play nearby. In accordance with this law, effective July 1, 1997, counties may request VDOT to install and maintain these signs. On June 23, 1998, Roanoke County adopted a policy to supplement the VDOT policy for a Watch for Children sign. The guidelines adopted require a petition signed by at least 75% of the property owners along the street or subdivision. The property owner/owners pay 100 % of the costs at the time of installation (sign cost is approximately $150.00). The street must have a minimum traffic count of 200 vehicles per day or twenty lots and/or be a thoroughfare or cut- through to another road. Other streets to be considered, regardless of traffic counts, will be streets adjacent to a public park or walking trail, parallel streets in the vicinity of schools, and any other public or private facility where children frequent. Generally, signs will be installed at points of ingress or egress to the street. The suggested minimum distance between signs is 1,000 feet. SUMMARY OF INFORMATION: Roanoke County has received a petition from the Barrens Village community requesting a "Watch for Children" sign to be placed on Barrens Village Lane (Rte. 1832) near the intersection of Barrens Road (Rte.1832) and one at the intersection with Deer Branch Dr. (Rte. 1882). Staff has completed our review and found that all requirements have been met. ~ 1 '~ FISCAL IMPACT: No county funding is required. The homeowners are responsible for the cost of the signs and their installation. RECOMMENDATIONS: The staff recommends that the Board approve the resolution requesting the placement of two "Watch for Children" signs on Barrens Village Lane (Rte. 1832). SI~$MITTED BY: APPROVED: Arnold Covey, Director Department of Communit Development --------------------------------------------- ACTION Approved OMotion By: Denied ( ) Received ( ) Referred To Elmer C. Hodge County Administrator -------------------------------------------------------------- VOTE No Yes Abs Church Flora McNamara Minnix Nickens ~~... ~~, THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, IN A REGULAR MEETING ON THE 23rd DAY OF APRIL 2002, ADOPTED THE FOLLOWING: RESOLUTION TO THE TRANSPORTATION COMMISSIONER REQUESTING A "WATCH FOR CHILDREN" SIGN WHEREAS, the General Assembly enacted an amendment to the Code of Virginia, adding Section 33.1-210.2 regarding the installation and maintenance of "signs alerting motorists that children may be at play nearby," and WHEREAS, the Board of Supervisors along with the Virginia Department of Transportation staff institute a local policy, and WHEREAS, a petition has been received that meets both Roanoke County and the Virginia Department of Transportation guidelines, and WHEREAS, the homeowners of Nicholas Hill Lane have agreed to fund the installation of the sign, NOW, THEREFORE, BE IT RESOLVED, this Board requests the following street location be reviewed fora "Watch for Children" sign, pursuant to Section 33.1-210.2, Code of Virginia: Sign Location: On Barrens Village Lane at the following two intersections: -Barrens Road and Barrens Village Lane -Deer Branch Dr and Barrens Village Lane. BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the Resident Engineer for the Virginia Department of Transportation. Recorded Vote Moved by: _ Seconded by: Yeas: Nays: A Copy Teste: Mary Allen, Clerk Roanoke County Board of Supervisors pc: Arnold Covey, Director, Department of Community Development Virginia Department of Transportation File . ~ ~ , i ~~ ~~ 8 ~~• ~ ~ ~ /. /~i ~ . ~ N ~h ~ ^ o Cp t. ~ •' Nr ~ 11 , ~f' ~ • q` N e ~ ~ 4 C C a ml ' Y N $ ~ V a t`r`( ~~ 4 I $ N ~ I ~ n ~O .; Y' ~ `"'~ ~ ° ~ °p lrl ~ ~ rr~ ^ ¢ '' R 8 ~ m I B~ a g ~ e fi e N~ ^I t8 orar ~~ i~ fe ~. i ' " ' ~ ~ y N In I c O b ~ r`t 8 ,~~ ~ # ~ ~ i ~ ~ d' N N ` ~h 4' ~ 1 U. 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ITEM NUMBER ,~ -~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Roanoke County applied for a Local Government Challenge Grant from the Virginia Commission for the Arts. The Commission will match up to $5,000, (if full funding is approved) any donation the County makes to qualified art organizations in the valley. In the FY 2001-02 budget, the Board of Supervisors approved an appropriation of $2,000 forthe Arts Council of the Blue Ridge; $2,000 for the Harrison Museum of African American Culture; $5,000 for Mill Mountain Theatre; and $6,000 for the Roanoke Symphony Orchestra. Staff, therefore, applied for the maximum grant allocation of $5,000. Roanoke County was awarded $5,000 for FY 2001-02. FISCAL IMPACT: Staff recommends dividing the $5,000 grant evenly between the Arts Council of the Blue Ridge, the Harrison Museum of African American Culture, Mill Mountain Theatre, and the Roanoke Symphony Orchestra. Combined with the County's appropriation, the following amounts would be available to the organizations referred to above: County VCA Organization Appropriation Grant Total Arts Council $ 2,000 $1,250 $ 3,250 Harrison Museum 2,000 1,250 3,250 Mill Mountain Theatre 5,000 1,250 6,250 Roanoke Symphony 6,000 1,250 7,250 15 000 5 000 20 000 STAFF RECOMMENDATION: Staff recommends acceptance of the Local Government Challenge Grant from the Virginia Commission for the Arts in the amount of $5,000 to be distributed as indicated above. J ~ Respectfully submitted, w' 1 W. Brent Robertson Budget Director Approved by, GIN Elmer C. Hodge County Administrator ACTION VOTE No Yes Abs Approved (x) Motion by: Joseph P. McNamara to Church x _ Denied () adopt consent resolution Flora x Received () McNamara x Referred () Minnix x _ To () Nickens x cc: File Brent Robertson, Director of Management & Budget Danial Morris, Director of Finance ACTION NO. ITEM NUMBER ~ ~°-~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri123, 2002 AGENDA ITEM: Request for Work Session on BPOL Taxes for June 11, 2002 COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Supervisor McNamara has requested a work session on the County Business Professional and Occupational License (BPOL) tax structure and the impact of several changes that could be made to the structure. Staff would like to schedule this work session for June 11, 2002. STAFF RECOMMENDATION: Schedule a work session on the County BPOL tax structure for June 11, 2002. SUBMITTED BY: Diane D. Hyatt Chief Financial Officer Approved () Motion by Denied ( ) Received ( ) RPfPrrPrl ( 1 To () APPROVED: ~~~~w Elmer C. Hodge County Administrator No Yes Abs Church Flora M~Namara Minnix Nickens ACTION N0. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23,2002 AGENDA ITEM: Request for a Work Session with the Commission for Senior and Challenged Citizens to Discuss CORTRAN COUNTY ADMINISTRATOR'S COMMENTS: BACKGROUND: When the Board of Supervisors appropriated additional monies to fund the CORTRAN program for the balance of this fiscal year on March 12, 2002, you requested a work session with the Commission for Senior and Challenged Citizens to discuss the CORTRAN program. The Commission members and staff are reviewing use information for the program and request a work session at your May 14 meeting to discuss this topic. If granted, we will ask the Commission members to be present at 4:30 p.m. for this work session. Respectfully submitted, Appr~ by, John M. Chambli s, Jr. Elmer C. Hodge Assistant Administrator County Administrator ----------------------------------------------------------------- Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by: VOTE No Yes Abs Church Flora McNamara Minnix Nickens cc Debbie Pitts Commission for Senior and Challenged Citizens 1 ACTION NO. ITEM NUMBER ~.- AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Request for Public Hearing on Proposed FY 2002-2003 Budget. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: Staff would like to hold a public hearing at the May 14, 2002 Board of Supervisors meeting at 7:00 PM to hear citizen comment on the FY 2002-2003 proposed budget. The County Administrator will present the proposed budget to the Board of Supervisors in work session on Apri123, 2002. To comply with legal requirements, advertisement of the public hearing will appear in the Roanoke Times on May 7, 2002. Information pertaining to the proposed budget will be placed in the County libraries on this date for citizen review. Respectfully submitted, Brent Robertson Budget Director Approved by, `~~~ "`~ Elmer C. Hodge County Administrator ACTION VOTE Approved () Motion by: No Yes Abs Denied () Church _ _ _ Received () Flora _ _ _ Referred O McNamara _ _ _ To () Minnix _ _ _ Nickens ~~ GENERAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA of General Amount Fund Revenues Audited Balance at June 30, 2001 $8,572,589 6.80% July 24, 2001 Appropriation to the VRFA -Explore Park ($100,000) July 24, 2001 Loan to VRFA -Explore Park (250,000) Nov 13, 2001 Release of Funds from Advance Auto Agreement 937,329 Mar 12, 2002 CORTRAN additional appropriation 2001-02 (89,262) Balance at Apri123, 2002 $9,070,656 7 Changes below this line are for information and planning purposes only. Balance from above $9,070,656 $9,070,656 7 Note: On December 18, 1990, the Board of Supervisors adopted a goal statement to maintain the General Fund Unappropriated Balance at 6.25% of General Fund Revenues 2001 - 2002 General Fund Revenues $126,027,248 6.25% of General Fund Revenues $7,876,703 Respectfully Submitted, Danial Morris Director of Finance Approved By, Elmer C. H dge County Administrator ~'~ ~~+ CAPITAL FUND UNAPPROPRIATED BALANCE COUNTY OF ROANOKE, VIRGINIA Audited balance at June 30, 2001 Nov 13, 2001 Transfer from Department Savings 2000-01 ug 6,2001 Lloyd Property Settlement Proceeds ug 14, 2001 Solid Waste Collection Canisters 11, 2001 Mason Cove Fire/Rescue Station Septic System Dec 4, 2001 Facility Security Upgrades Dec 4, 2001 Infrastructure Improvements, Rt. 220 Clearbrook Balance at Apri123, 2002 Respectfully Submitted, Danial Morris Director of Finance App By, ~~~~ Elmer C. Hodge County Administrator Amount 656,424.43 144,301. 984,000. (42,000. (40,000.00) (60,000.00) (300,000.00) $1,342,725.43 1V ~~ RESERVE FOR BOARD CONTINGENCY COUNTY OF ROANOKE, VIRGINIA Amount From 2001-2002 Original Budget $100,000. August 28, 2001 Citizen Satisfaction Survey (12,000.00) September 25, 2001 RV Employers of People with Disabilities Awards (1, February 12, 2002 Catawba Community Center Lead Paint Abatement (12, Balance at Apri123, 2002 $7 Respectfully Submitted, Danial Morris Director of Finance Ap~d By~ // e~~ Elmer C. Hodge County Administrator ~.",~i FUTURE SCHOOL CAPITAL RESERVE COUNTY OF ROANOKE, VIRGINIA Savings from 1996-1997 debt budget Transfer from County Capital Projects Fund FY 1997-1998 Original budget appropriation une 23, 1998 Savings from 1997-1998 debt fund FY 1998-1999 Original budget appropriation FY1999-2000 Original budget appropriation 2,000,000 Less increase in debt service (1,219,855) Nov 9, 1999 Savings from 1998-1999 debt fund FY2000-2001 Original budget appropriation 2,000,000 Less increase in debt service (1,801,579) FY 2001-2002 Original budget appropriation 2,000,000 Less increase in debt service (465,400) Balance at Apri123, 2002 FY2000-2001 Original budget appropriation y 11, 2000 SW Co Regional Stormwater FY2001-2002 Original budget appropriation y 1, 2001 School Budgeted Start-Up Costs HVHS/Glenvar Middle Balance at Apri123, 2002 $670,000.00 1,113,043.00 2,000,000.00 321,772.00 2,000,000.00 780,145.00 495,363.00 198,421.00 1,534,600.00 $9,113,344.00 $1,500,000.00 (290,000.00) 1,500,000.00 (1,858,135.00) 851,865.00 * Of this amount $447,280 is currently being used for the lease purchase of refuse vehicles and will be repaid within two years. Respectfully Submitted, Danial Morris Director of Finance Approved By, Elmer C. Hodge County Administrator ~.,. ACTION # ITEM NUMBER~rJ' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri123, 2002 AGENDA ITEM: Accounts Paid -March 2002 COUNTY ADMINISTRATOR'S COMMENTS: SLfMMARY OF INFORMATION: Direct Deposit Checks Payments to Vendors: $4,158,436.08 Payroll 3/1/02 $749,436.46 $231,191.36 980,627.82 Payroll 3/15/02 $696,172.77 $171,512.41 867,685.18 Payroll 3/29/02 $716,346.29 $163,302.08 879,648.37 Manual Checks $1,714.86 1,714.86 Voids 0.00 0.00 $6,888,112.31 A,det~iled listing of the payments is on file with the Clerk to the Board of Supervisors. SUBMITTED BY: ~~- Danial Morns Director of Finance r ~i Approved () M~ti~n h~ Denied ( ) Received ( ) Referred ( ) To ~ No Yes Abs Church Flora McNamara Minnix Nickens ~ y ~ r .-. 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SUMMARY CF iNFORMATiON: BANKERS ACCEPTANCE: SUNTRUST CAP 343,597.23 346,597.23 CASH iWESTMENTS: 'v'i/ACi-iOVii~ 513,977.y3 5 13,377.93 CERTIFICATE OF DEPOSITS: FIRST AMERICAN 166,366.6E SOU T Nin/EST ViRGiNiA SHViNGS & LOi~N 166,666.6E 2GG,G3G.Gu COMMERICAL PAPER: EVERGREEN - G.O. 504,610.19 SUNTRUST -CAI' i,481,9.~i9.7.3 i,SS4v6,56~'.92 CORPORATE BONDS tVERGREEN - G.O. 4,578,723.68 SUNTRUST -CAP 8,921.58 4,587,642.26 vC\/ERNMEN T i=Vi=RGFcEEN - G.O. 7,676,519.33 PAiNE-1r~lEBBER 2,u3u,333.v3 PAINE-WEBBER - LB&T 3,601,403.75 SUNTRUST -CAP 3,528,464.4E WACHOViA Ci~P 2,242,500.75 19,648,888.23 LOCAL GOVT WVESTMEIVT POOL: GENERAL OPERATION (G.O.j 13,779,233.39 13,779,233.39 ,~ ACTION NO. s ITEM NUMBER ~~ "" .... AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER. MEETING DATE: April 23, 2002 AGENDA ITEMS: Statement of the Treasurer's Accountability per Investment and Portfolio Policy, as of March 31, 2002. SUMMARY OF INFORMATION: MONEY MARKET: EVERGREEN - G.O. (229,680.97) FIRST UNION 2,257,955.23 PAINE-WEBBER LB&T 534,501.19 PAINE-WEBBER LIR 8,898,182.67 SUNTRUST -CAP 10,031,989.45 SUNTRUST -SWEEP 4,915,210.98 26,408,158.55 TOTAL 63,868,067.21 STAFF RECOMMENDATION: Respectfully Submitted by ft A Alfred .And rson Cou y Treasurer Approved by: Elmer C. Hodge County Administrator ACTION Approved ()Motion by: Denied () Church Received O Flora Referred O McNamara To () Minnix Nickens VOTE No Yes Abs 2 i ~ ACTION NO. ITEM NUMBER ~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Report of Claims Activity for the Sel#-Insurance Program COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: In accordance with the Self-Insurance Program, Ordinance #61494-4, Section 2-86.C, attached is the Fiscal Year to Date claims activity and status report including the Third Quarter which ended March 31, 2002. Attachment A -Auto, Attachment B -General Liability FISCAL IMPACT: None STAFF RECOMMENDATION: Resp ully fitted, L Robert C. Jerni a~ Risk Manager Approv by, Elmer C. Hodge County Administrator ACTION VOTE No. Yes Abs Approved () Motion by: Church - - - Denied () Flora - _ _ Received () McNamara _ _ Referred () Minnix _ _ To () Nickens _ _ _ cc: File ~ O I' i M M O O M N ~ O O! ~ ~ ~, ' ~ l O O N, ~ I O! ', ' W ~ ~ W N N O O N O !. O O M ~ Imo' tf) O ~~ 00 !I O ~ I O~ ~ V , ~ ! 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O O ' '~, ', I ,, I ~ II Q O a~ m c~ ~ ~ ~~~~, ~ r.~ O~ ROAN ~F -( ~. , ti ~ z ~ v a? 1838 DECLARING FRIDAY, APRIL 26 AND SATURDAY, APRIL 27, 2002 AS NATIONAL YOUTH SERVICE DAY IN ROANOKE COUNTY WHEREAS, the future of our community, our state, and our nation depends upon the education and development of young people today, who will one day become the leaders of tomorrow; and WHEREAS, it is the duty of the citizens and youth organizations of our community to serve as a model depicting good citizenship, creating healthy environments, and taking part in opportunities to serve and give back to the community; and WHEREAS, it is through the efforts of our community that young people will learn to serve to the best of their ability and become upstanding citizens with respect for themselves and others; and WHEREAS, National Youth Service Day has been established to reinforce the importance of helping others in our community, and to emphasize the remarkable talents and leadership skills that young people already possess; and WI-ff.IiEAS, through National Youth Service Day, an effort is made to recruit the next generation of youth volunteers while promoting the benefits of youth service to the Roanoke Valley. NOW, THEREFORE, I, Joseph B. "Butch "Church, Chairman of the Roanoke County Board of Supervisors do hereby, on behalf of the Board and the citizens of Roanoke County recognize and proclaim Friday, April 26 and Saturday, April 27, 2002, as National Youth Service Day in the County of Roanoke. C~3. "Qu.~ "C~~ ose~ph B. "Butch" Church, Chairman Elmer Hodge, Coun Administrator ATTEST: Brenda J. Holton, Deputy Clerk ,. ~, ~;~,,~ i~ ~-,,~ q r ~',h ~~.riyR0..TM0.~•A~ ~.®~~®~~~f~~~~ O~ ~~~~~~~~ DEPARTMENT OF TRANSPORTATION 1401 EAST BROAD STREET RICHMOND, 23219-2000 RAY D. PETHTEL INTERIM COMMISSIONER April 9, 2002 Mr. Elmer C. Hodge Roanoke County P. O. Box 29800 Roanoke, VA 24018-0798 Dear Mr. Hodge: The enclosed report contains a list of all changes to the Secondary System of State Highways in your county approved by the State Secondary Roads Engineer in March 2002. All additions to and abandonments from the Secondary System are effective the day they are approved by the State Secondary Roads Engineer. This date appears in the far right column of the monthly report. These changes will be presented to the Commonwealth Transportation Board at its monthly meeting on April 18, 2002. If you have any questions or comments about this report, please call Martin Law at 786-7399. James S. Givens ~ ~ ~ ~ State Secondary ads Engineer JSG/MII - ~9 c""~ VirginiaDOT.org WE KEEP VIRGINIA MOVING .. r o~ i +. ~4 ~ o W f/J C 0 ~ Qa ~ A a/ .O b0 ~' O c 8 u F_ ~ ~ 3 ,~e4 r G ti ti o O w ~~ b ~ o °~ ~ ~ v ~ ~Q oG0 ~ ~ w o ~ z v a ~ ~. `~ o o a aa, o QC U 0 .fl 'v oY0 O A r u e h 0 r O O~ C C U u _~ U 0 F- C 0 U c 0 E u ~. O e' of E oI 'v X ~ ~I 6' ~ i o, i a 0 u' .. > p~ ~ ; i S b0 W ~d G w OD C s U w Z 0 F r d e 0 0 r v o~ 4 ~ ~ ~~;~ ACTION NO. ITEM NUMBER AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: Apri123, 2002 AGENDA ITEM: Budget Work Session on the Upcoming Annual Budget for FY 2002-2003. COUNTY ADMINISTRATOR'S COMMENTS: SUMMARY OF INFORMATION: This time has been reserved for a budget work session with the Board of Supervisors to review a draft of the FY2002-03 operating budget. Over the last several board meetings, the Board has hosted presentations from the School Board, Volunteer Fire and Rescue chiefs, Human Service, Cultural, and Tourism agencies, as well as staff to discuss and answer questions pertaining to significant issues that will be addressed when a proposed budget is presented on May 14, 2002. Based on the agreement reached with the Schools, adopted health care insurance proposals, and Board consensus on salary increases, I am prepared to provide an overview of the County budget. Attached you will find summary information about the proposed FY 2002-2003 budget that will guide the work session discussions: • Overview of Revenue Projections for FY 2002-2003 • Comparative Expenditure Summaries by Functional Category and by Department • Summary of Sources and Uses of Available Funds for FY 2002-2003 • Additional Funding Requests (Unfunded) by Department • Funded Capital Projects Included in Water Fund and Sewer Fund Budgets • Contributions to Human Service, Cultural, Tourism, and Other Organizations There are several items that still require final resolution. As previously discussed, the state has reduced reimbursement funding for the Constitutional Officers by $297,000; however, the state also provided enabling legislation for localities to impose sheriff's fees for convictions of certain traffic and criminal court ~- cases. These fees are estimated to generate $281,000 of revenue. There was some discussion at the last meeting to reduce the Constitutional Offices equal to the amount of the state reductions. The proposed budget, as presented, includes the revenues for the sheriff's fees and does not reduce the budgets of the constitutional officers. In addition, staff has not received input from all Board members concerning the level of funding for contributions to specific human service, cultural, tourism, and other agencies. This information will be finalized by staff and presented at the work session for final discussion and resolution of funding levels. In addition to the contributions outlined and presented previously, other organizations have forwarded requests for County support that include Roanoke Valley Sister Cities, Grandin Theater, Dumas Center, and the Roanoke Higher Education Center. This overview outlines the major issues and funding needs that will be addressed in the County Administrator's Proposed Budget. Suggestions by the Board as the result of this work session will be incorporated into the Proposed Budget that is scheduled for presentation and public hearing at the May 14, 2002 Board of Supervisors meeting. The first reading of the Appropriation Ordinance is scheduled for this meeting with the second reading and final adoption of the FY 2002-2003 budget scheduled for May 28. Respectfully submitted, ~;~irw, Cv. ~, Elmer C. Hodge County Administrator ACTION VOTE Approved O Motion by: No Yes Abs Denied () Church _ _ _ Received O Flora _ _ _ Referred O McNamara _ _ _ To () Minnix _ _ _ Nickens ~- ~ d 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ~ M~-M~-O~N~OOOCOd'MOMNf~~•~-N ~ ~ CO ~ O '~ O In O ~ ~ 0 0 I` O M O C~ ~- M 00 O~ N e~ ~ ~ i N N ~ i N i i ~ ~ ~ ~ U 0 0 o a o 0 0 0 0 0 0 0 0 0 0 0 0 0 o N o N o0 0 ,-. o00000000oooo~noca~noo~o ~n ~ ti d d OOOOOOOOOOOOO~.C)COd~NC00C00 M 00 ~ N N ~ 0 0 0 t(') O O In In O~ ~.C) M t.f) O d' t!} ~ O I~ 00 O N Cfl O ~ ~ O ~ co ~ ~t f~ N ~ t~• N ti "-" N cia O7 ~ M O O O c0 L L M O N N N ~-' `-" ~ "-' "-" ~ 00 ~ O to In V V M ~- ` ' M M C 0 .... ~ " 6 9 0 C U d d C L O (~ c~ L ,~ V OOOOOOOOOOOOOOOOOOC~~tO O 00 00 000000000000000'cttf')OOOt.C)O • M ~- ~i• ~ ~, M OOOOOOOOOOOOOtt~d ONOI~OM M 00 r- N y G ~ OO~t~00f~001f)ll~O~AOO~t0000COtn 000o0~0'V'~-~I~NOOOO00d'COOC00 M CO I~ O • N O 'C I~CflOe-CONd'I~N(OCfloOM t O d a p CO nO~(O ~In N In d0 O m} ~NMCO~~f• ~-~ CV ~ .--e- OON N N d. ~- ~ OOOOOOOOOOOOOOOOOOCON O 00 ch o00000000oooo~noooooo~o ti O N ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0~~~ M - O ~ yO OO~OOON~0001~0~ 1nON00('Mf~~ O InOOtn~-~I~o00tf~tnN~N~•OMOOoOIl70 f~ N C -p ~ MCOO'ctCD~MCDOtiCOCOMCpCONf~In e-~' N N •a 7 } m M~NC~d'~ rr CV .-- r 0pN N ~ O a LL ~ O N LL X co F- N U (Q ~ ~ ~ N N N Q N X y O X N> X ~ ~ ~ C O ~ p ~ a to ~ C ~',~ y„~ H L ~mH~V X~~~ (Q J ~ C ~ a>iN N a O N ~ J C L D~ X -~ U LL -p a O ~ O~ ~ 3 ~ ca(n o o U ~LL~'O~ ~ (0 ~ ~J ~ O ~ O c o c0 d ~ W t~ O ca ~ •~ Y O o ~ . ~ ~ ~ ~ ~ o ~ V O ~ O ~ N N E p ~• ~ N O N O O~~ ~ •C ~ L ~ N O~ ~ ~~O_I ~OOm~~2 ~UO~LL ~U ~Q.' 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NIA N~aO~- NN N~~ ' ~ O Q LL Efl r r Lf ) ~- 69 ~ N ~ O ~ r O ~ U C d ~~ O N U~ O~ N E ~ U '+. U ~ ~= U C U ~ (n ~ i ~ ~ V ~ +., N >+ - O c C .U a~ O y ~ c ~ a~i a> >,Z ~mcn c ~~Oz ~~jL ~ ~ i Q O M 4- ±+ N O~_ ~ O U fn fA to N c L .~ ~ ~ ~ ~ ~ ~ ~ N Q C U .N C~ fn p p ~ p c ~ ~ U C c c c~ c~ E E cw c~ ~O~cntnUcn ~UC~ cv C~ x UU~~~U2 Z F`- m G W ~ 2 General Government General Administration Board of Supervisors County Administrator Community Relations Asst Co Administrators Management Services Human Services Human Resources County Attorney Economic Development Total General Administration Constitutional Officers Treasurer Commonwealth Attorney Commissioner of the Revenue Clerk of the Circuit Court Sheriffs Office Total Constitutional Officers Judicial Administration Circuit Court General District Court Magistrate J & DR Court Court Service Unit Total Judicial Administration Management Services Real Estate Assessments Finance Public Transportation Management and Budget Procurement Services Total Management Services Public Safety Police Department Fire and Rescue Total Public Safety County of Roanoke FY2002-2003 Proposed Budget April 23, 2002 FY2001-2002 Adopted 267,843 212,194 181,129 111,316 159,152 454,776 372,610 509,851 2,268,871 676,007 636,007 645,744 777,655 5,076,716 7,812,129 157,068 40,478 1,655 13,429 597,885 810,515 786,145 979,426 105,200 146,192 355,330 2,372,293 7,476,406 6,796,673 14,273,079 FY2002-2003 Proposed 281,167 216,092 107,154 116,660 162,441 463,371 381,713 534,850 2,263,448 683,093 605,834 643,316 808,610 5,145,055 7,885,908 157,068 40,878 1,655 13,429 857,405 1,070,435 807,219 995,472 195,000 148,627 354,904 2,501,222 7,919,179 7,364,886 15,284,065 ~- ~ Change $ Change 5.0% 13,324 1.8% 3,898 -40.8% (73,975) 4.8% 5,344 2.1 % 3,289 1.9% 8,595 2.4% 9,103 4.9% 24,999 -0.2% (5,423} 1.0% 7,086 -4.7% (30,173) -0.4% (2,428) 4.0% 30,955 1.3% 68,339 0.9% 73,779 0.0% 0 1.0% 400 0.0% 0 0.0% 0 43.4% 259,520 32.1 % 259,920 2.7% 21,074 1.6% 16,046 85.4% 89,800 1.7% 2,435 -0.1 % (426 ) 5.4% 128,929 5.9% 442,773 8.4% 568,213 7.1% 1,010,986 3 County of Roanoke FY2002-2003 Proposed Budget April 23, 2002 FY2001-2002 Ado ted Community Services General Services 4,391,495 Community Development 3,070,356 Building Maintenance 1,495,796 Total Community Services 8,957,647 Human Services Grounds Maintenance 1,551,283 Parks and Recreation 2,026,164 Public Health 475,908 Social Services Administration 3,051,923 Public Assistance 1,780,000 Institutional Care 20,000 Contributions Social Service Agencies 129,332 Human Service Agencies 93,410 Cultural Agencies 145,770 Library 1,987,231 VPI Extension 89,456 Elections 235,725 Total Human Services 11,586,202 Non-Departmental Employee Benefits 2,039,647 Internal Service Charges 2,154,575 Miscellaneous 821,000 Total Non-Departmental 5,015,222 Transfers to Other Funds Transfer to Debt-General 2,796,459 Transfer to Debt-School 4,279,169 Transfer to Capital 4,811,380 Transfer to Schools 51,963,752 Transfer to Schools Non-Recurring 0 Transfer to Schools Dental Insurance 347,299 Transfer to Internal Services 882,961 Transfer to CPMT-County 354,000 Transfer to CPMT-Schools 525,000 Transfer to Garage I I 115,000 Total Transfers to Other Funds 66,075,020 Unappropriated Balance Board Contingency 100,000 Addition to Fund Balance 0 Tofal Unappropriated Balance 100,000 Total General Government 119,270,978 FYZOOZ-zoo3 Proposed 4,526,737 3,192,336 1,513,208 9,232,281 1,596,136 2,410,752 459,403 3,105,238 1,780,000 32,602 167,755 93,410 145,770 2,021,917 89,456 233,983 12,136,422 1,760,255 2,204,267 821,000 4,785,522 2,796,459 4,279,169 3,311,380 54,410,084 283,409 347,299 884,296 354,000 799,000 115,749 67,580,845 100,000 0 100,000 122,840,148 ~~ Change $ Change 3.1 4.0% 121,980 1.2% 17,412 3.1 % 274,634 2.9% 19.0% 384,588 -3.5% (16,50 ~} 1.7% 53,315 0.0% 0 63.0% 12,602 0 29.7% 38,423 0.0% 0 0.0% 0 1.7% 34,686 0.0% 0 -0.7% (1,742} 4.7% 550,220 -13.7% (279,392) 2.3% 49,692 0.0% 0 -4.6% (229,700} 0.0% 0 0.0% 0 -31.2% (1,500,000) 4.7% 2,446,332 283,409 0.0% 0 0.2% 1,335 0.0% 0 52.2% 274,000 0.7% 749 2.3% 1,505,825 0.0% 0 n 0.0% 0 3.0% 3,569,170 4 Comprehensive Services Law Library Day Reporting Program E-911 Maintenance Recreation Fee Classes Internal Services Information Technology Communications Total Internal Services County Garage Total General Fund Debt Fund General Fund Obligations School Fund Obligations Total Debt Fund Capital Fund Internal Service Fund-Risk Management Water Fund Water Operations Allocated Costs Water Operations Water Maintenance Water Treatment Plant Debt Service Internal Service Transfers Intrafund Transfers Unappropriated Balance Total Water Operations Water Repair and Replacement Water Surplus Revenue Fund Water Surplus Fund Total Water Fund County of Roanoke FY2002-2003 Proposed Budget April 23, 2002 ;FY2001-2002 Adopted 2,057,700 41,648 0 1,083,500 877,793 1,865,428 564,138 2,429,566 266,063 126,027,248 3,034,676 6,864,766 9,899,442 5,169,515 882,961 610,313 803,540 1,018,095 1,410,419 4,851,342 179,876 958,795 100,000 9,932,380 1,140,000 3,882,746 91,438 15,046,564 FY2002=2003;: Proposed 2,725,436 41,648 264,608 1,088,912 910,914 2,099,464 443,230 2,542,694 264,375 130,678,735 3,034,676 6,864,766 9,899,442 3,669,515 884,296 649,229 802,359 1,026,854 1,420,334 4,835,387 179,876 996,680 100,000 10,010,719 550,000 5, 969,166 91,598 16,621,483 .~~ i Change $ Change 32.5% 667,736 0.0% 0 264,608 0.5% 5,412 3.8% 33,121 12.5% 234,036 -21.4% (120,908) 4.7% 113,128 -0.6% (1,688) 3.7% 4,651,487 0.0% 0 0.0% 0 0.0% 0 -29.0% (1,500,000) 0.2% 1,335 6.4% 38,916 -0.1% (1,181) 0.9% 8,759 0.7% 9,915 -0.3% (15,955) 0.0% 0 4.0% 37,885 0.0% 0 0.8% 78,339 -51.8% (590,000) 53.7% 2,086,420 0.2% 160 10.5% 1,574,919 5 County of Roanoke FY2002-2003 Proposed Budget April 23, 2002 Sewer Fund Sewer Operations Allocated Costs Sewer Operations Sewer Maintenance SSE/R Debt Service Internal Service Transfers Intrafund Transfers Unappropriated Balance Total Sewer Operations Sewer Surplus Revenues Sewer Repair and Replacement Total Sewer Fund Grand Total All Funds FY2001=2002 Ado ted 406,875 1,629,841 918,876 686,309 1,792,254 72,339 96,063 100,000 5,702,557 2,283,991 380,000 8,366,548 165,392,278 FY2002=2003 Proposed 432,820 1,575,726 919,099 658,924 1,775,181 72,339 218,444 100,000 5,752,533 2,349,877 380,000 8,482,410 170,235,881 ,.~ ~~ Change `$ Change 6.4% 25,945 -3.3% (54,115} 0.0% 223 -4.0% (27,385} -1.0% (17,073) 0.0% 0 127.4% 122,381 0.0% 0 0.9% 49,976 2.9% 65,886 0.0% 0 1.4% 115,862 2.9% 4,843,603 Roanoke County FY2002-2003 Budget Development Sources and Uses of Available Funds April 23, 2002 Increased Funds Available for FY2002-2003: Increased New Revenues Taxes, Fees, Recovered Costs, State, and Federal Revenues 2,233,852 Sheriffs Fees 281,000 Fire & Rescue Fees 487,500 3,002,352 Beginning Balance (one-half included in Schools allocation) 566,818 Available Revenue 3,569,170 Use of Increased Funds: Increase School Operating Transfer 1,229,741 Salary Increase 2.50% 928,750 1 % _ $371,500 Insurance Increase (County) 576,505 VRS Retirement Rate Reduction (705,000) VRS Life Ins. Savings (210,000) Termination Pay 50,000 School Resource Officer (SRO) 68,000 E-911 Dispatchers (6) 196,394 Increase in Fire and Rescue Costs: Full year of 15 additional staff 337,500 Administrative Fees -Collection 69,000 Fees for Vinton's calls 56,000 OT -Masons Cove 25,000 487,500 Public Transportation - CORTRAN 90,000 NPDES Storm-Water Management -Recurring costs 40,000 Operating Department Adjustments (90,143) Funded with Prior Year's Revenue: CPMT Increases ($100,000+$174,000) 274,000 Detention Costs 260,000 Explore ($200,000+$100,000) 300,000 Economic Dev. P'ship/CVB 35,000 Blue Ridge Behavioral Health 38,423 3,569,170 Unallocated 0 Funded From Capital Balances: NPDES Storm-Water Management -Capital costs 160,000 IT Ifrastructure/Applications Upgrade 500,000 VWCC -Final Allocation for Site Improvements 32,267 692,267 °ol ~ b C r O I • °~ O °o ~ O O N . ~ O '. I ^ O V ~ ~ I ~ ~ ~ ~ ~ M O~ M ""' ~ C O ' I ' O O O, O O O ' ++ at ~, ~ ' ~ O O' O ~ ~ O p ~ OOO ~O ~O ~ y ~ ~ 0 0 0 ° ° ° ° '.' ° '~ i o o ' o o ~ o ~ ~ a ~ O li ~ ' ' 00 V'~ M M I ~ ~ it N ~ 00 .--i ^ 3 v 0 0 o ° ol o O o ~ o ' ~ ~ ~ ~ o ~ o o ~ o O v' ~ ~p y o M I it ~ I ~ i ~ ~ . I O O RS ~ ~ CL ~ O ~~ I O~ O O O~O!~ O O V7 C ~ ~ N ~ ~--~ N C~ i r O CC ai ~ N i ~+ ~ ~ O O' O I O O OI O O O w ~r „ M ~ ~ O O, p~ I "" O v^ O r i !~ C N W ~ M i ' O O I~ ,, O ~ pp~ ~~ M M N r C/~ p ~ ~ I ~ i ~ r.i" Lr ~ N I I N O V ~ o ° ° ° ° o ~ O M O o ~ ~ o o o o O' O O O O ~ ~~ ! 0' O' O O ~ a C ~ ' r+ ', `n ~ °o '' ,~ ` ~ M ', N j N ' ~ O r..~ L7 O N , i ~ I r- G~ OU O OM , O O O O ~ ~„ p I Oi ~D' O; O' Oj ~ '~ ~ ~ N N~, Ni ~ ~ Q+ ~ d' N ~ l ~ I ~ ~ i (*j ~I rr ' ~ ~' a ~ ;~': ', ~... U ! ! o ~ ' . ^., ~ N ~, ~ ~I Ui •~ ~ i ~ ~' ~~~ ~~ O ~'' ~~ ~~ ~ 3~ ~ ' ~ b~ 'a •~ .ti ~ 3 ~ ~';v .r a C~~ ~i Ni~ ~I; ~ Q ~" i..i /'~ f:A U I, V Z to ~,~ 7 d v N O O N G1 V O FY 2002-2003 Additional Funding Requests Community Services ACA-Human Resources Community Development Economic Development General Services Real Estate Valuation Utilities $ - $ 269,600 $ - $ 178,100 $ - $ 533,500 $ 981,200 Human Services Library Elections Parks & Recreation Public Health ISOP Commissioner of the Revenue Community Relations Finance Human Resources Information Technology Management & Budget Treasurer Judicial and State Funded Services Circuit Court Judges Court Services Unit VA Cooperative Extension Public Safety Fire and Rescue Police Sheriff $ 59,390 $ - $ 373,833 $ - 23,000 722,245 $ - $ - $ - $ - $ 1,236,147 $ 287,941 $ 563,140 $ 2,087,228 TOTAL $ DRAFT printed 04/19/2002::10:16 AM Discard previous copy. ~~ ~ 4,246,896 M:Finance/BudgeV2000-01 budgeVafr/FY03 AFR Summary 4.4.0?JAFR Cover 9 O O O O ~O O O l~ N ,~,+ y c7 O~ d' C '"" V V .~ .~ U ~ ~ Q +r .U ~ ~ ~ ~ ~ A ~4 '~ w N O N 5r ~ ~ u ~ "u 3 0 ~ ~ ~. . 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'I ' ~ j l ,I 1~~ ' j ~ I ; l ~ ~ , !~I '~I ~ ' 0 0 '~ 0 0 0O 01 ~lo v, o 0 ,~ o p y o O o O ~n V'1 o O o V'1 c~ ~ o~ 0 O l!) 0 ~ 0 O ~o O~ ~ Q' i ~ i M ~ ~ H Grr O Ri I C ~ I ~ b o p O'I N' ~ I ~ '~ ~ IO' ~ j '~ ~ O O O OiOI V'~ O ~ IO~ '-+ M . p ~ ~ y ~ ~" ~ G4 j ~ N I ' I ~i ~--~ I Vl C I i j I j, i •y a~i o OB ~ I~ ~ ~ ~~ ~ O ~ O N ~ ~ ry ~ o ~ N ~ n v~ N ~O O ~ ~n N ~D V1 ~ ~+ ~ d ~ ~ N ~ ~ C ~+ D ' ~ C S ~ ,F, ~:! , ~ ii i ..~i i MM F+y O U~ ~ I j i ~, [tni , ~ ~ ~ t U ~ ~ U / ~ Q' ~~ (~j ~ ~ I U ~ ~ ~~ ~~ ~ 3-. i ' ~"' ' o~ U ' I ~, Q ~ ~ o ~ °' U it ~ c; Q ~ ~' ° o o o ~, I ea U a ~~ ~ ~ o i 0 ~ 0 ~ ~ ~ a ~ v ~ ~ ~ I ~~ ~, ~ ~ ~ ~ v ~ ~ v ~ ~ ~ ~ ~~ ~ a Q ~ ~', °I ~ ~ ~on~,~ .a~ o o ° ~ o .~ ~ 1 4, ' o A 'oi ~l o; >j o,~ f °'~ ~ ~ o ~'' . o o ~ ~i ~I.~, ~,c.~'c.~ o ~ . ~ ~ ~', N ~~, I , ~~ ~~ ~ ~~ ~ j ~ > ~ ~ ~ ~ U o~ oi~l~' ~ ~ ~~~ ~~ ' ~ ~, o 3 ~ ~; ~ ~ . ~ o o . ~ ~~ W ~ Zi Z ~ ' ri~~i a > ~ ~ 19 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION 042302-11 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor Church to adopt the Certification Resolution and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Closed Meeting File .,.tea-'°, f t~_ WETHERINGTON, MELCHIONNA, TERRY, DAY & AMMAR ATTORNEYS AND COUNSELORS Donald L. Wetherington Email: dwetherington@wmtdacom Apri122, 2002 Hand Delivered Roanoke County Board of Supervisors Attn: Brenda Holton 5204 Bernard Drive Roanoke, Virginia 24018 Re: Fellowship Baptist Church Petition to Rezone 5022 Hollins Road Dear Members of the Board: On behalf of Fellowship Baptist Church, I am enclosing several papers that I thought you would appreciate having an opportunity to review in advance of the public hearing on Tuesday night. They are: 1. Letter dated April 19, 2002, from J. H. Batten, Inc., General Contractor, to estimate the cost of preparing the site for an industrial user. Also, letter dated April 17, 2002, from L. A. Gates Company to Friendship Manor Retirement Community, Inc. The church bases its request for rezoning in part on the fact that this property, now zoned for industrial use, is not suitable for such use and that the cost of adapting the property to industrial is prohibitive. These letters support this position. 2. Copy of newspaper article appearing in the Roanoke Times on Wednesday, February 23, 1994, following the February 1994 meeting of the Board of Supervisors when the same 15-acre site now under consideration was rejected by Hanover Direct because of the presence of extensive bedrock. 3. Petition (2 pages) of Roanoke County residents who are members of Fellowship Baptist Church. 4. Petition (6 pages) of other Roanoke County residents who support the rezoning. 1100 BB&T BANK BUILDING PO BOX 90 ROANOKE VIRGINIA 24002 PHONE 540-982-3800 FAX 540-342-4480 WWW.WMTDA.COM Roanoke County Board of Supervisors April 22, 2002 Page 2 I look forward to reviewing this information with you on Tuesday evening. Sincerely, Donald L. Wetherington Enclosures cc: Pastor Mike Ward (w/ends.) Mr. E. Douglas Chittum (w/ends.) Ms. Janet Scheid (w/ends.) Friendship Manor Retirement Community, Inc. (w/ends.) G:1WP\WETHERIN\380801 Supervisors 042202.docJssh 04/19/2002 09:51 FAX 3365955511 J H BATTEN INC. X02 ~` ~ ~ /yf R 7 / T~~____:-_. ~~--' )H BATTEN, INC. GENERAL CONTRACTOR Construction Management -General Contracting Feasibifiry Studies - Preliminary Budgets Design Consulting - Pl~asc Planning a ~::.,' date: by: April 19, 2002 Board of Supervisors of Roanoke County, Virginia Friendship Manor Apartment Village Corporation Fellowship Baptist Church Dear h.adies and Gentlemen: Fellowship Baptist Church. has asked this firm to evaluate the 15-acre site known as 5022 T-lollins lzoad and to assist with a preliminary layout and building design for the property, if rezoning is granted. We understand that the property is zoned for industrial use and that a question under discussion is whether this property is feasible for industrial use. In that connection, Fellowship Baptist Church has asked us, as part of our overal (evaluation, to respond to this question. The purpose of this letter is to advise you of our findings and conclusions concerning the adaptability of this property for industrial use, as well as aquaint you with the information on which our conclusions are based. In our view, a conservative estimate of the cost required to prepare this site for an industrial user is at least $4,900,000.00. We base this number upon the movement of over 120,000 cubic yards of soil and rock creating a finished elevation of 1155. Additionally, to make the site more appropriate for industrial development, we feel strongly that the site would require a fuushed elevation of 1153 resulting in the movement of over 144,000 cubic yards of soil and rock at a cost of $5,800,000.00. We have consulted with three excavation and grading contractors that are familiar with the area. We also reviewed nationally publicized rates for rock excavation. These sources confirm that the rate for rock excavation is significantly higher than that for normal soil, which can be excavated much more efficiently. Finally, we have relied on our own historical data and experience to establish a realistic cost conclusion. Tt is our view that improving this site for industrial purposes is not cost-effective and therefore not feasible. Should you have any further questions regarding this matter, please feel free to contact me at 336-595-8917. Sincerely, JHBatte ~ ~ ~`~~~ ~ ,• Design Manager 04/22/2002 MON 09:38 FAX 5402652254 ADMIN L.A. GATES C~MPAI~TY ENGINEERS AND CONSULTANT'S ~1002 I~SLIE C. GA"P"ES, P.E. (:I•IAIftMAN L.A. GnTES. P.L. PRrslul::~rr-c.>ro April 17, ?002 Friendship Manor Retirement Community, Inc. Att. Mr. Jim Harvey 327 Hershberger Road, NW Roanoke. Virginia 24012 Rc: Estimated Earthwork Quantities and Cast Estimate Dear Jim: VvILLIAM O. DICKEY, JR., P.E. EXh CIJrIVE V1CE PRF:SinEXr -COO R. I~t1VN LON(a. P.E. & P_S. SF~VIOR VICE PRL•:$A)F1Yi' J,H'. C11NTL.t.Y. JR., P.F. & P.S. VICE PRESIDENT - C1VlL I;NGINF_ER[NG N1CK A. BRhSH. P.E. VI('t; I'RE.SIDFNr • MARK671NG Asper our telephone conversation on Wednesday. April 17, 2002, the fallowing is a breakdown of the estimated cost to grade the 15 acre tract on Hollins Road, Tax Map #39.09-1-1, owned by Friendship Tvlanor Ap~u-hnent Village Corporation, situated just north of Hanover Direct. The following estimates are based on a front building pad elevation of 11SS. This elevation would provide access from Hollins Raad with approximately a 5% to 6% slope, depending on the actual location of the entrance. Total earthwork required to grade the front building pad to elevation 1155 is approximately 130,000 cubic yards. It is assumed that the majority of the earthwork would be rock based an the existing site conditions. For this estimate, I assumed that 50%, or 65,000 cubic yards. of the earthwork would be rock. nn average cost of rock removal of that volume is approximately $23.00 per cubic yard. Normal cazthwork excavation is approximately $2.00 per cubic yard if it is nr7t hauled ol7site. Description uAntit jJnit Cost Total Rock )/xcavation 65,000 CY $ 23.00 $ 1,49,000 Eazhwork Ecavation 6~,U00 C;Y $ 2.00 $ 130,000 Total For Front Building I)ad ~ 1,62,000 I hope this information will assist in your development plans fc~r the above referenczd property. If you have any questions or require any additional information, please give nie a call. Sincerely, L.n. Gates Cum any . ~~ David S. Givens, P.l. Project Manager FAX 540/34':-8425 308 MA1~KE'T STREET. SF RUANUIft., v1ttGINIn "~4U1 1 TL•LEPHONF Sa1)/342.8423 04/22/02 MON 09~44~~fTX/RX NO 71601 ~i'11 LI IC ICI IVC i , White waiting for a bus Tuesday afternoon in downtown Roanoke, fence, at Elm .Avenue and Jefferson Street, is this woman took a rest on a stone wall against an iron fence. The "Episcopal Church. Roanoke Valley may add 4 j~ ::,By LAURENCE HAMMACK +'^' STAFF WRITER . ; ~. AS many as four new judges could appointed to Roanoke Valley courts -is y~~r, with the retirement of Judge dwa;d Kidd and the proposed creation f tw,o additional judgeships. :ISidd said Tuesday he is retiring `'ter;~iltore than 15 years on the bench of oarioke General District Court. His announcement was the latest evelopment in a series of events that as ci~p,~ted possible, openings in the Ju-. ~nile~;and Domestic Relations, General listrict and Circuit courts. All the ~udgesliips are in the 23rd adi~i~! Circuit; which comprises oan,~„ke, ,Roanoke County and Salem. . ` -.. . ;:: M~: By JANVERTEFEUILLE «...,.. .STAFF WRITER 5 h :o,~w for a few tense weeks, Roanoke ;oun-'i~ officials had to scramble to keep iariaiz<er Direct from scrapping its much- nti~i~ated plan to build a major catalog list>~x~tion center off Old Hollins Road. but at the 11th hour - or moce pre- iselt 4:50 Tuesday afternoon - a deal vas ti~~uck that should assure that hun- li'ed~g;~f expected jobs stay in the county.. ~hnover Direct is eager to close on he gxoperty this week and break ground or x;30,000-square-foot catalog distri- ~ution"center March 15, a county official aid. ~• ghat center is the larger of two sites 3anbver Direct is opening in the valley. 'he ~o`ther site, in Bonsack, houses the 'weeds catalog operation. Hanover Direct is the country's fifth- argest specialty mail-order company. Just last week, it appeared that the only Roanoke Valley judgeship to be filled by the General Assembly this year would be a new seat on the Juvenile and Domestic Relations Court. Then plans to create a family court, which would have reduced the case load of Circuit Court judges by consolidating their family-related matters with the ju- venile courts, lost momentum in the leg- islature.. , Without the family court, caseload statistics support the creation of a sixth Circuit Court judgeship for the valley, according to Del. '~Zichard Cranwell, D- :Roanoke County. A bill .sponsored by Cranwell creat- ing the Circuit Court.~udgeship passed -the House last week and is pending in the Senate, he said Tuesday. To complicate things further, most if not all of the candidates for the Circuit Court job are judges in General District Court -meaning that legislators may be asked to .replace both Kidd and the judge who moves on to Circuit Court. Although the positions have yet to receive final approval, local bar a~socia- tions are~~pected to endorse candidates for all three courts at meetings as early as next week. "I'd'say it's a go" for all three ppsi- tions, said Del. Clifton.. "Chip" Wood- rum, D-Roanoke. Once the Roanoke and Roanoke. County-Salem b.ar groues have endorsed candidates, the judgeships will be filled by the General Assembly in 'a :process largely control Kidd, who eral District Cc' last day on the Known fog from the bench his days in a parade of peop from parking ~ "Where els people a day?" ple." .Kidd said vices as a subs Meanwhile yers -are camp . PLE 'E'S C~tdIO~ Site swab will let construction begin As an incentive for the company to locate here, Roanoke County planned to buy 15 acres of the 53-acre Old Hollins Road site to give to the company in a few years so it could expand. But gebtechnical studies of the property about three weeks ago revealed too much bedrock to make it usable fora 400,000- to 500,000-square- foot expansion. "We really thought it was going to kill the deal," said Brian Duncan, assistant director of economic development for Roanoke County. "At first, we thought they could just go to North Carolina." But county officials scrambled and. found 15 suitable acres on the other side of the Hanover Direct site and began ne- gotiating with the owners, the heirs of the ~~ .t~ ~ . center ia4 Hinman estate. The owners -whose family has owned the property since at least 1888 -signed an agreement with the county at 4:50 p.m. Tuesday, Duncan said. The Board of Supervisors held a closed session during its regular meeting to discuss the deal, which it approved. The owners agreed to sell their prop- erty for.tl}esame price the county planned to pay .for the original 15 . acres - $272,375. Friendship Manor Apartment Village Corp., which is selling 38 acres to Hano- verDirect for $699,000, now will be asked to release the county from the agreement to buy the unusable 15 acres, but contin- gencies for such problems were built into the deal. The property has too much bedrock to allow the facility -once expanded to PLEASE SEE CATALOG/C4 to r BLAC concerned about the F might "affec Council's r They that counci road. Cour need to lei Many voiced disp shows the . burg and Montgome, "You' Health care ad battle comes to Western Virginia Wetherington From: Belinda Harris [belindah@roanoke.com] Sent: Monday, April 22, 2002 11:01 AM To: dwetherington@wmtda.com Subject: Catalog center article. Pub-ication: ROANOKE TIMES & WORLD-NEWS Date: Wednesday, February 23, 1994 Headline: DEAL SAVES CATALOG CENTER SITE SWAP WILL LET CONSTRUCTION BEGIN < Byline: JAN VERTEFEUILLE STAFF WRITER Edition: METRO Section: VIRGINIA Page: C-1 For a few tense weeks, Roanoke County officials had to scramble to keep Hanover Direct from scrapping its much-anticipated plan to build a major catalog distribution center off Old Hollins Road. But at the 11th hour - or more precisely, at 4:50 Tuesday afternoon - a deal was struck that should assure that hundreds of expected jobs stay in the county.< Hanover Direct is eager to close on the property this week and break ground fora 530,000-square-foot catalog distribution center March 15, a county official said. That center is the larger of two sites Hanover Direct is opening in the valley. The other site, in Bonsack, houses the Tweeds catalog operation. Hanover Direct is the country's fifth-largest specialty mail-order company. As an incentive for the company to locate here, Roanoke County planned to buy 15 acres of the 53-acre Old Hollins Road site to give to the company in a few years so it could expand. But geotechnical studies of the property about three weeks ago revealed too much bedrock to make it usable fora 400,000- to 500,000-square-foot expansion. "We really thought it was going to kill the deal," said Brian Duncan, assistant director of economic development for Roanoke County. "At first, we thought they could just go to North Carolina." But county officials scrambled and found 15 suitable acres on the other side of the Hanover Direct site and began negotiating with the owners, the heirs of the Hinman estate. The owners -whose family has owned the property since at least 1888 -signed an agreement with the county at 4:50 p.m. Tuesday, Duncan said. The Board of Supervisors held a closed session during its regular meeting to discuss the deal, which it approved. The owners agreed to sell their property for the same price the county planned to pay for the original 15 acres - $272,375. Friendship Manor Apartment Village Corp., which is selling 38 acres to Hanover Direct for $699,000, now will be asked to release the county from the agreement to buy the unusable 15 acres, but contingencies for such problems were built into the deal. The property has too much bedrock to allow the facility -once expanded to its full 1 million square feet - to be built all on the same elevation. Shifting the site of the 15-acre expansion property means the center will be repositioned on the main, 38-acre site to be closer to the county's new land, and there will be less parking than planned. The county's Industrial Development Authority also must move a cemetery that is on the newly acquired site. The facility that Hanover Direct will break ground on next month is 60,000 square feet larger than the original plans of 470,000 square feet and will employ 300 people its first year, Duncan said. The mail-order company hopes to have the distribution center open before Christmas, a busy season for its Domestications home-furnishings catalog. Domestications is the company's largest catalog, with more than $300 million in sales each year. Hanover Direct's plan is to employ 600 its second year, at both the Old Hollins site and the center at Jack E. Smith Industrial Park. Then the center plans to expand onto the 15 acres the county will retain until then, employing 1,200 sometime between its second or third year of operations, Duncan said. The jobs created are expected to pay between $6 and $10 an hour. Also included in the county's incentive package is $230,000 to hook up water and sewer services to the site and $900,000 to widen a mile of Old Hollins Road and install a traffic light. Tag: 9402230160 APR-19-2002 10'10 RM FELLOWSHIP BAPTIST CHUB 540 344 9118 To tho Roanoke County Board of Supervisors, The undersigned are members of Fellowship Baptist Church who, join in requesting that the Board grant the rezoning requested for 5022 Hollins Road. Name Address ~~t ~io-, rh ~. ~s4' `7 R Iti Cs ~~ ~: ~. , ,~ Jam/ c./ j ww ~ ,.~ County Magisterial District :c1 tSi.J ~~ ~~ ~ _ 1'~,---~ U / G?~ . ~ ~.~ ~ cL . ~.BL_~~ .fGi a,~., a-rt. P. 02 G:IWPIWE'fHgRII~Jl~60601 Petition for Church Mambera,docljn APR-19-2002 10:10 AM FELLOWSHIP BAPTIST CHUB 540 344 9118 To the Roanoke County Board of Supervisors, The undersigned are members of Fellowship Baptist Church whoaoin in requesting that the Board grant the rezoning requested for 5022 Hollins Road. Name _ _,~ ~l~ ) r s~% ~~ ' ~ ! ,L • 4r. County Address ~7 Magisterial District o - 4P v'".--~ IS 3 S V ti/ rt, •ly./rw ~, i , ~ ~ -J _ ~ ~ . ~~~l.r (~ 3 7h Wry ' ~ .: ,~ Rk~ a 1~L'l!• I ~•' •a. P ~+ t. ~ ~ ~%~'4'tl ~ ~J+~ . ~ b' s % ~~.y`~, .~'_ tom. ~ ~ ~ ~~• ~ y ~ -Q~ Lnt' ~ r ~ ~~ J~~ ' C~~ .i ~~r O~ I G3:~W!'~WETHERIN~380801 Petition tb: Church Memben.doeljn P. 03 04/19/02 FRI 10.08 [T%/R% NO 714a~ APR-19-2002 10:09 AM FELLOWSHIP BAPTIST CHUR 540 344 9118 P. 01 v PETITION TO THE ROANOICE COUNTY BOARD OT SUPERVISORS Re: Application of Fellowship Baptist Church to Rezone 5022 $iollins Road Apri123, 2002 Public Hearing VVe are residents of Roanoke County who support wholeheartedly Fellowship Baptist Church in its application for rezoning and respectfully ask that you approve the request. Name ~~ f ~ ~ •~~ :~ '~' ~~ ~~lY <<~ ~rv,~~ ~~ ~~. Address - / ~,~KI -„ •. , r C ~ ~/~ 4(. V Vt.. ~i ~~ / V~ ` l~ fr~'/~ .fir r r•, /. -• jl~/ I /l.~ 1~!'~ ~ y'~/ ~_p T t .%. ~/. e,r. Hof n~ :~ ~(~9l~/a/(i !~/~ •2 b/ !i G:1WP1WET1iERIM3808011'otitiondocJJn 1 ~ APR-19-2002 10:11 AM FELLOWSHIP BAPTIST CHUR 540 344 9118 P. 05 PETITION TO THE ROANOKE COUNTY BOARD OF SUPERVISORS Re: Application of Fellowship Baptist Church to Rezone 5022, Hollins Road April 23, 2002 Public Hearing We are residents of Roanoke County wha support wholeheartedly Fellowship Baptist Church in its application far rezoning and respectfully ask that you approve the request, Name Address >> !~ T 3 far' ~ ~-..-f .~~ ,, ~. L 3 t t 1~'nc 'T/ts. 1.4~.~ ~o~~ /J~ .h/D l9 ~3LSr P~ r~L `t~ecc;~t,~~ .c, fin. v,~ .t4~ r ~ ~~Sf~eLLhl~..~.Q_._.Z'#~tt .~br~~a~ APR-19-2002 10:12 AM FELLOWSHIP BAPTIST CHUB 540 344 9118 P. 06 PETITION TO THE ROANOKE COUNTY BOARD OF SUPERVISORS Re: Application of Fellowship Baptist Church to Rezone 5022. Hollins Road Apri123, 2002 Public Hearing We are residents of Roanoke County who support wholeheartedly Fellowship Baptist Church in its application for rezoning and respectfully ask that you approve the request. , Name Address ~,~T ~~9 ~~ .. ~1~~ C7:~WPIWETHHAIM380801 Pacidon.docrn '~' ~9 ~ / +ac~~ p" aL6l~ l~ ~~ 9 ~' Z4s! y a.c iq j9 RPR-19-2002 10_12 qM FELLOWSHIP BAPTIST CHUR 540 344 9118 P. 07 • PETITION TO TIDE ROANO~ZE COUNTY BOARD OF SUPERVISORS Re: Application of Fellowship Baptist Church to Rezone 5022 Hollins Road Apri123, 2002 Public I-iearing We are residents of Roanoke County who support wholeheartedly Fellowship Baptist Church in its application for rezoning and respectfully ask that you approve the request. Name c:- yam- ,~ ~.- - _.._.r~ Address ~q lq ~g /~ Q:\WPIWETF[SRtPl1380801 Petition.dodjn APR-19-2002 10:13 AM FELLOWSHIP BAPTIST CHUB 540 344 9118 P. 08 PETITION TO THE ROANOIfE COUNTY BOARD OF SUPERVISORS Re: Application of Fellowship Baptist Church to Rezone 5022 Hollins Road April 23, 2002 Public Hearing V~Te are residents of Roanoke County who support wholeheartedly Fellowship Baptist Church in ite application for rezoning and respectfully ask that you approve the request, Name Address ~ , ~- O:IWPiWETHPRlAN80861 Poddon.dorJjn APR-19-2002 10:11 AM FELLOWSHIP BAPTIST CHUR 540 344 9118 P. 04 P~TITYQN TO THE ROANOKE COUNTY BOARD Oh' $Y.IPERVjSORS Re: Application of Fellowship Baptist Church to Rezone 5022 Hollins Road Apri123, 2002 Public Hearing We are residents of Roanoke County who support wholeheartedly Fellowship Baptist Church in its application for rezoning and respectfully ask that you approve the request. Name Address <> > ,~ ~ o~,'r ,~ .~'~ rJ~r.. 42 .Zrlc./ ~~ ~ ., ~, y ~c`~ w1.,(L Et Z O~ 3, n Z v 0:1WPtiWETHH'R1AA780801 Patitlon.docJjn 0/19/02 FRI 10:08 fTX/RX NO ?1~3] s_~ PETITIONER: Fellowship Baptist Church CASE NUMBER: 5-312002 Planning Commission Hearing Date: March 5, 2002 Board of Supervisors Hearing Date: April 23, 2002 (Continued from March 26, 2002) A. REQUEST The petition of Fellowship Baptist Church to rezone 15 acres from I-1 C Industrial District with conditions to C-1 Commercial District and to obtain a special use permit for a Religious Assembly and Daycare located on 5022 Hollins Road, Hollins Magisterial District. B. CITIZEN COMMENTS One citizen spoke. C. SUMMARY OF COMMISSION DISCUSSION Ms. Hooker asked Pastor Ward why the church was moving from a 1000 seat facility with a membership of only 300. Pastor Ward stated that they are currently land locked and that parking is a problem. Mr. Witt asked why a 35,000 square foot church would be more feasible on this site than a similarly sized industrial building. Mr. Brinker replied that the church facility fit the site and that industrial vehicles would have a difficult time getting to the site. Mr. Thomason asked how much rock depth was on the site. Mr. Brinker did not have the information but commented that he did have a geological survey and would have to research the answer to give definitive answers. Mr. Ross commented that all industrial sites had been slow to move over the last year and particularly over the last 6-8 months. D. PROFFERED CONDITIONS E. COMMISSION ACTION(S) Mr. Todd Ross made a motion to deny the rezoning request with the conditions. Motion carried 5-0. Mr. Ross then made the motion to deny the Special Use Permit for a Religious Facility request. Motion carried 5-0. F. DISSENTING PERSPECTIVE None. G. ATTACHMENTS: _ Concept Plan _ Vicinity Map _ Staff Report _ Other Janet Scheid, Secretary Roanoke County Planning Commission S-1 ' STAFF REPORT Petitioner: Fellowship Baptist Church c/o Mike Ward, Pastor Request: Rezoning from I-1 conditional to C-1 Special Use Permit for Religious Assembly Location: 5022 Hollins Road Magisterial District: Hollins EXECUTIVE SUMMARY: ~~ This is a request for a rezoning from 1-1, Industrial to C-1, Commercial and a Special Use Permit for religious assembly, at 5022 Hollins Road. The property is designated as Principal Industrial in the 1998 Roanoke County Community Plan and is also listed as an Industrial Economic Opportunity Area for North County by the Department of Economic Development. The request involves one parcel, consisting of 15.00 acres. 1. APPLICABLE REGULATIONS Religious Assembly is not permitted in the I-1 Zoning District. The C-1 District allows religious assembly uses with a Special Use Permit. Site Plan Review required. VDOT approval required. 2. ANALYSIS OF EXISTING CONDITIONS Back r~ ound - In November of 1989, the Roanoke County Board of Supervisors petitioned to amend the Future Land Use map designation of approximately 54 acres on Hollins Road from Development to Principal Industrial and to rezone these 54 acres from R-1, Residential to M-l, Manufacturing for industrial development. These 54 acres include what is currently the Hanover Direct property and the petitioner's property, which is directly to the south. The reasons for this amendment in 1989 were because the Board of Supervisors adopted a strategy to take action encouraging industrial site development through changes in land use and zoning, water and sewer extensions, and long range highway planning. As far back as 1981 this site was included in industrial site studies. Currently the existing land use pattern is industrial development along Hollins Road. Water and sewer capacity are available for an industrial use at this site. The Virginia Department of Transportation has Hollins Road (Route 601) on its six-year plan, to be improved to 5-lanes, to accommodate industrial vehicle circulation. Clearly the intention in 1989 was to encourage future industrial development in this area. Over the past 13 years industrial development has successfully moved into this designated area. 1 S~1 The property currently has the following conditions; a. The following permitted uses will not be allowed: 1. flea markets 4. seed and feed stores 2. commercial laundries and dry cleaning 5. manufacture of pottery, etc. 3. commercial kennels 6. automobile repair, etc. b. Type "E" screening where adjacent to residential use. c. Noise levels to be limited to 60 decibels when measured at adjacent residence. d. Dust mitigation measures during site development and construction. Topog_raph~ eta ation - The site has been graded to accommodate an industrial pad. This was done as part of the site plan for Hanover Direct. There is man-made slope in the front of the property facing Hollins road. At the top of the grade is a flat pad large enough to accommodate an industrial size building. The property then slopes to the rear where there is an existing drainage way and an existing stormwater management basin. Surrounding Neighborhood -The property to the west of the site (rear) is zoned R-1 with a naturally created buffer of drainage way and vegetation. The property to the north of the site is zoned R-2 with a natural buffer of vegetation. The property to the south is the 40- acre property of Hanover Direct, which was built in the early 1990's. To the east across Hollins Road is the C-2 zoned property of Cloverdale Co. Industrial zoning exists behind a portion of that property. 3. ANALYSIS OF PROPOSED DEVELOPMENT Background - Mr. Ward is petitioning to rezone this property from I-1 to C-1 and obtain a special use permit for Religious Assembly. He plans a two-phase project. Phase I will include a daycare/multipurpose facility of approximately 12,000 sq. feet. Construction will begin on this phase two years after purchase of the property. Phase II will be the sanctuary, and construction will begin 3-5 years after the completion of Phase I. Mr. Ward indicates that his current location of Fellowship Baptist Church has a capacity of 1000 seats with a membership of approximately 300. Site Layout/Architecture -Proposed site layout includes a 12,000 square foot multipurpose/daycare facility, a sanctuary for approximately 800 people, parking, future softball field, picnic shelter, and a playground. Access/Traffic Circulation - VDOT comments that sight distance should not be an issue but should be verified in the field by the developer. Based on traffic counts and if a new commercial entrance is permitted, a right and left turn lane maybe required for the site. The length of the frill width turn lane and the taper will be determined once additional information is received about the estimated trips generated by the site. Additional right of way maybe needed for the construction of these turn lanes. Future construction improvements for Hollins Road (Route 601) are on VDOT's six-year road plan with a schedule for construction to begin sometime after the fall of 2003. This construction is to accommodate industrial vehicular circulation in this industrial area. The planned road improvements will improve access to this parcel. 2 s-1 Fire & Rescue/Utilities -Fire and rescue services will continue, as they currently exist. The Roanoke County Fire and Rescue Department primarily serves the site. Utilities are currently provided to this property with the anticipation of an Industrial Use. 12" water lines are provided as well as 15" sewer lines. Typical residential water lines are 3/4" and sewer lines are typically 4". Department of Economic Development -The Department of Economic Development strongly objects to the proposed rezoning from I-1 to C-1 and a special use permit for religious assembly at this property. The Department of Economic Development states that industrial acreage needed for the County's economic growth is in short supply and the proposed rezoning and special use permit will erode Roanoke County's current industrial land inventory. The Department believes this is a very good potential industrial site due to its access, location, size and topography. 4. CONFORMANCE WITH ROANOKE COUNTY COMMUNITY PLAN The site is designated as Principal Industrial in the 1998 Community Plan. Tax exempt facilities are not promoted in areas designated Principal Industrial. Principal Industrial objectives include creating industrial districts that use environmental design practices in their development and become assets to surrounding neighborhoods. This area is also designated as an Economic Opportunity Area. Goals for this area include creating an effective business environment which fosters the growth and prosperity of existing business and industry, seeking new business development and investment in areas planned and designated as economic opportunity areas, and to recognize that developable land is in low supply. 5. STAFF CONCLUSIONS This is a request to rezone 15 acres of industrial land to C-1, Commercial and obtain a Special Use Permit for Religious Assembly. In 1989, at the request of the Roanoke County Board of Supervisors, the Future Land Use map designation and the zoning of this property was amended from residential to industrial with the intention of encouraging future industrial development in this area. Since that time Hanover Direct has been constructed directly to the south of this 15-acre site. Currently the existing land use pattern is industrial development along Hollins Road. In 1998, the Roanoke County Board of Supervisors reinforced this position by again designating this property as Principal Industrial and as an Economic Opportunity Area. The petitioner's request is not compatible with this land use designation or with the objectives of the Roanoke County Department of Economic Development. CASE NUMBER: 6-3/2002 PREPARED BY: Chris Lowe HEARING PC: March 5, 2002 BOS: March 26, 2002 DATES: s- ~ County of Roanoke Community Development Planning & Zoning 5204 Bernard Drive P O Box 29800 Roanoke, VA 24018-0798 (540) 772-2068 FAX (540) 772-2108 For Staff Use Onl Date received: Received by: t~25(OZ T~ Application fee ~ Z,5 6 PCBZA date: 9vs+ ~$o+. ~o 3~5~02 Placazds issued: ~ ~3d~OZ BOS date: 3~os6~o2 Case Number ~v - 3' Z O C 2 >:>.: ,. Check type of application filed (check all that apply) Rezoning 8 Special Use ^ Variance Applicants name/address w/zip. Fellowship Baptist Church Phone: 540-344-6322 Friendship Manor, Inc. 929 Murray Ave. S.E (see owner info below} Attn: Pastor Mike Ward Roanoke, VA 24.L99' Fax No. 540-344-9118 Owners name/address w/zip Friendship Manor, Inc. Phone 540-8'65-2233 327 Hershberger Rd. NW Z Attn: Dr. James D. Harvey Roanoke, VA 24012 Fax No. Sy o - 2~5 - z2S ~ Property Location Magisterial District: Hollins 5022 Hollins Road Roanoke, VA 24019 Community Planning area: Hollins Tax Map No.: 39.09-1-2 Existing Zoning: I-1C Size of parcel(s): Acres: 15 Acres Existing Land Use: Principle Industrial ,: ; . ~t,~(~~1~1ZV`~'i,~l.,~,P,~CI,rIL U'S,1~ ~'~i~llaC~~'~,?°"~"~A1V~'5,~~~ : . . ;;; ,;:::::.. Proposed Zoning: C-1 Proposed Land Use: Religious Assembly, Daycare Dces the parcel meet the minimum lot area, width, and frontage requirements of the requested district? Yes H No ^ IF NO, A VARIANCE IS REQUIRED FIRST. Dces the parcel meet the minimum criteria for the requested Use Type? Yes ° No ^ IF NO, A VARIANCE IS REQUIRED FIRST If rezoning request, are conditions being proffered with this request? Yes ^ No Variance of Section(s) of the Roanoke County Zoning Ordinance in order to: Is the application complete? Please check if enclosed. APPLICATION WILL NOT BE ACCEPTED IF ANY OF THESE ITEMS ARE MISSING OR INCOMPLETE. R/S V R/S V R/S V X Consultation X 8 1/2" x 11" concept plan X Application fee X Application X Metes and bounds description NA Proffers, if applicable X Justification X Water and sewer application X Adjoining property owners I hereby certify that I am either the owner of the propertypr the owner=s agent or contract purchaser and am acting with the knowledge and consent of the owner. J C{!~~ ~"~ ~ ~ ~" n ~ E'V P ° C E~ Owner=s Signature 1/~/ Contract Purchaser Signature J3STIT~~CATIQi~i PAR RQlfl< Dit ~P»~1,L IJ~iE ~1vR1~IIT RIaQUEST Applicant Friendship Manor, Inc., James Harvey Fellowship Baptist Church, Pastor Mike Ward The Plannin~Commission will study rezoning and special use permit requests to determine the need and justification for the change in terms of public health, safety, and general welfare. Please answer the following questions as thoroughly as possible. Use additional space if necessary. Please explain how the request furthers the purposes of the Zoning Ordinance (Section 30-3) as well as the purpose found at the beginning of the applicable zoning district classification in the Zoning Ordinance. The property is currently located in the northern portion of a Principal Industrial area. However, the adjacent property to the north is currently zoned R-2 and the property north of that is zoned C-2. The request to rezone this property to C-1 is consistent with the surrounding properties and satisfies the requirements of Principal Industrial. Principal Industrial areas are distributed throughout the community and intended to be convenient to residential areas. Allowing the church to locate on this site will support this intent as residential areas are commonly associated with community buildings such as churches. Please explain how the project conforms to the general guidelines and policies contained in the Roanoke County Community Plan. The project will be constructed in phases. Phase I will consist of a dayt~reJmultipurpose building of approximately 12000 S.F. as well as a playground area and associated parking. The church plans to begin construction on this phase within approximately two years of property purchase. Once constructed, the church will also conduct weekly church services in the building while raising enough money to construct Phase II. This phase will begin approximately 3-5 years after completion of Phase I and will consist of a sanctuary addition for roughly 400 (approx. 8000 s.f.) people. Also included will be the construction of a softball field and picnic shelter. Please describe the impact(s) of the request on the property itself, the adjoining properties, and the surrounding area, as well S-I ~as the impacts on public services and facilities, including water/sewer, roads, schools, parks/recreation and fire and rescue. The request to rezone the property to C-1 will have a positive effect on this and the surrounding property. As previously stated the adjacent property on the northern boundary is zoned R-2 with property zoned C-2 beyond that. However, the actual land use of the property zoned C-2 is residential. Therefore, the construction of this church project will have the affect of buffering the current residential property from the existing Hanover Direct facility. The proposed long-term building plan consists of assembly structures which typically consume far less in public utilities than industrial facilities. ;' ~'1, CE2bl~EPT PII"AbT ~C1El[l~~ST ..< ; A concept plan of the proposed project must be submitted with the application. The concept plan shall graphically depict the land use change, development or variance that is to be considered. Further, the plan shall address any potential land use or design issues arising from the request. In such cases involving rezonings, the applicant may proffer conditions to limit the future use and development of the property and by so doing, correct any deficiencies that may not be manageable by County permitting regulations. The concept plan should not be confused with the site plan or plot plan that is required prior to the issuance of a building permit. Site plan and building permit procedures ensure compliance with State and County development regulations and may require changes to the initial concept plan. Unless limiting conditions are proffered and accepted in a rezoning or imposed on a special use permit or variance, the concept plan may be altered to the extent permitted by the zoning district and other regulations. A concept plan is required with all rezoning, special use permit, waiver and variance applications. The plan should be prepared by a professional site planner. The level of detail may vary, depending on the nature of the request. The County Planning Division staffmay exempt some of the items or suggest the addition of extra items, but the following are considered minimum: ALL APPLICANTS ~ a. Applicant name and name of development ~ b. Date, scale and north arrow c. Lot size in acres or square feet and dimensions ~ d. Location, names of owners and Roanoke County tax map numbers of adjoining properties ~ e. Physical features such as ground cover, natural watercourses, floodplain, etc. k f. The zoning and land use of all adjacent properties g. All property lines and easements k h. All buildings, existing and proposed, and dimensions, floor area and heights i. Location, widths and names of all existing or platted streets or other public ways within or adjacent to the `. development ~ j. Dimensions and locations of all driveways, parking spaces and loading spaces Additional information required for REZOMNG AND SPECIAL USE PERMIT APPLICANTS k k. Existing utilities (water, sewer, storm drains) and connections at the site ~ 1. Any driveways, entrances/exits, curb openings and crossovers ~ m. Topography map in a suitable scale and contour intervals X' n. Approximate street grades and site distances at intersections ~ o. Locations of all adjacent fire hydrants /~ p. Any proffered conditions at the site and how they are addressed k q. if project is to be phased, please show phase schedule I certify that all it~e~ms required in the checklist above are complete. Signature of applicant Date s- ~ s- i ti ~...,~ ~ ~ ~g .w °<~~` o iy§ + ~t ~ .w.~~ g "i~1 ~ {~xR<g~~ ~ ~ ~ C'Y ~ ~ ~ ~ ~ p~ iC ..1 n <~~g ~ ~ °~~ 1~h ~C ~~~~~~ "'''' 333333 O ~ ~ ~~ff ~ ~ ~ z ~ 8 ~ 8 ~ ; ~3= S f{ 5 ~~ ~_ g ~ r m A g ~~~ xx ~Q4 4 ~~a O~ ~ r d 8 O ~~ F F ~~ ~ ~L~~ C/ ~ CC <~ ' f ~ v E u~B ~,~ ~ ~or ~~ c ~ K h ~f 4~ ~ x ^_ /~ ~~~~ ~~n~, , ^~v~rb7 o ~ _.i~! I p ~~~ ~ g l.~~ ~ 'O-Ar •~ ~ ~ 44 0 3 ~ M Q Z ~ '1 z V~ ~ Y ~ L~ o ~ m Y (JL ~` Y QO ~ N 1 / a ~ tJ 1 BBB ~~„ ~ ~~~u ~ ~ 1. ~ ~i C'J'8'J :'aN 31Li) ~~ RDANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Applicants Name: Fellowship Baptist Church Rezoning: Special Use Proposed Zoning: C-1 Tax Map No. 39.09-1-2 S~~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER, TUESDAY, APRIL 23, 2002 ORDINANCE TO CHANGE THE ZONING CLASSIFICATION OF APPROXIMATELY 15 ACRES LOCATED AT 5022 HOLLINS ROAD (TAX MAP NO. 39.09-1-2) IN THE HOLLINS MAGISTERIAL DISTRICT FROM THE ZONING CLASSIFICATION OF I-1C INDUSTRIAL DISTRICT TO THE ZONING CLASSIFICATION OF C-1 COMMERCIAL DISTRICT AND GRANTING A SPECIAL USE PERMIT FOR A RELIGIOUS ASSEMBLY AND DAYCARE, UPON THE APPLICATION OF FELLOWSHIP BAPTIST CHURCH WHEREAS, the first reading of this ordinance was held on February 26, 2002, and the second reading and public hearing were held March 26, 2002, and continued to April 23, 2002; and, WHEREAS, the Roanoke County Planning Commission held a public hearing on this matter on March 5, 2002; and WHEREAS, legal notice and advertisement has been provided as required by law. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the zoning classification of a certain tract of real estate containing approximately 15 acres, as described herein, and located at 5022 Hollins Road (Tax Map Number 39.09-1-2) in the Hollins Magisterial District, is hereby changed from the zoning classification of I-1 C, Industrial District, to the zoning classification of C-1, Commercial District, removing the following conditions: a. The following permitted uses will not be allowed: (i) flea markets, (ii) commercial laundries and dry cleaning, (iii) commercial kennels, (iv) seed and feed stores, (v) manufacture of pottery, etc., (vi) automobile repair, etc. b. Type "E" screening where adjacent to residential use. c. Noise levels to be limited to 60 decibels when measured at adjacent residence. d. Dust mitigation measures during site development and construction. That this action is taken upon the application of Fellowship Baptist Church. That said real estate is more fully described as containing approximately 15 acres G: \BOARD\2002\Apri123\04-23fellowship.baptist.doc 1 S~~ designated as Tax Map No. 39.09-1-2 and owned by Friendship Manor, Inc. 4. That the Board finds that the granting of a special use permit to Fellowship Baptist Church for a Religious Assembly and Daycare to be located at 5022 Hollins Road (Tax Map No. 39.09- 1-2) inthe Hollins Magisterial District is substantially in accord with the adopted 2000 Community Plan pursuant to the provisions of § 15.2-2232 of the 1950 Code of Virginia, as amended, and said Special Use Permit is hereby approved. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. G: \BOARD\2002\Apri123 \04-23fellowship.baptist.doc AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 ORDINANCE 042302-12 VACATING AND CLOSING AN UNIMPROVED AND UNUSED PORTION OF 25' RIGHT-OF-WAY KNOWN AS JONES STREET LYING ADJACENT TO LOTS 12 (TAX MAP #27.13-6-41) AND 13 (TAX MAP #27.13-6-15), BLOCK 3 AND LOT 12, BLOCK 5 (TAX MAP # 27.13-6-14), IN SECTION NO. 1, DWIGHT HILLS SUBDIVISION SHOWN IN PLAT BOOK 3, PAGE 5, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, Petitioners William N. Reedy and Deborah E. Reedy are the owners of a parcel of land adjacent to a portion of Jones Street, said parcel including Lot 12, Block 3, of `Map of Section No. 1, Dwight Hills', recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 5, and designated on the Roanoke County Land Records as Tax Map #27.13-6-41; and, WHEREAS, Fay Whitlow Old and Gene D. Whitlow are the owners of a parcel of land adjacent to a portion of Jones Street, said parcel including Lot 13, Block 3, of `Map of Section No. 1, Dwight Hills', recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, and designated on the Roanoke County Land Records as Tax Map #27.13-6-15; and, WHEREAS, Michael C. Prillaman and Sheri M. Prillaman are the owners of a parcel of land adjacent to a portion of Jones Street, said parcel including Lot 12, Block 5, of `Map of Section No. 1, Dwight Hills', recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, and designated on the Roanoke County Land Records as Tax Map #27.13-6-14; and, WHEREAS, the Petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the portions of Jones Street adjacent to the above-described lots; and, 1 WHEREAS, Jones Street is an unimproved and unused right-of-way, 25' in width, as shown and created on the plat entitled 'Map of Section No.1, Dwight Hills' recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, a portion of which has previously been vacated; and, WHEREAS, §15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by §15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 9, 2002; the public hearing and second reading of this ordinance was held on April 23, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That portions of the unimproved, unused right-of-way known as Jones Street, situate in the Hollins Magisterial District, measuring 25' in width and extending approximately 260' in length adjacent to Lots 12 and 13, Block 3, of Section No. 1, Dwight Hills (Tax Map Nos. 27.13-6-41 and 27.13-6-15, respectively), and extending approximately 130' in length adjacent to Lot 12, Block 5, of Section No.1, Dwight Hills (Tax Map No. 27.13-6-14), being shown and created on the plat entitled `Map of Section No. 1, Dwight Hills' recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, and further shown and highlighted on Exhibit A attached hereto and incorporated herein, be, and hereby is, vacated and closed to the extent that any public or County interest may exist, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: a. That a perpetual water and sewer easement,10' in width, to construct, 2 install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future water and/or sewer lines, pipes, courses, ditches, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road, is hereby reserved and retained. The location of said easement is shown and designated as "New 10' S.S. and Water Easement" on the `Map Showing Portions of Jones Street Being Vacated and New S.S., Water and Public Utility Easements To Be Retained', dated March 28, 2002, prepared by the Roanoke County Department of Community Development, attached hereto as Exhibit A and made a part hereof. b. That a perpetual public utility easement, 10' in width, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future public utility lines, pipes, courses, ditches, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road, is hereby reserved and retained for the benefit of public utility companies. The location of said easement is shown and designated as "New 10' P.U. Easement"on the `Map Showing Portions of Jones Street Being Vacated and New S.S., Water and Public Utility Easements To Be Retained', dated March 28, 2002, prepared by the Roanoke County Department of Community Development, attached hereto as Exhibit A and made a part hereof. c. That fee simple title to the subject portions of Jones Street shall vest as provided by law, subject to the easements reserved in subparagraphs a. and b. above and subject to the condition that the vacated areas of land shall be added and combined to the adjacent properties, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. d. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners; and, 2. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3 3. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Flora to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director of Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 4 i . 5' New 10' S.S. and !water Easement ____, New >Q'`P.U. Easement - 99. ~32 72 Property of O Michael C. ~' Sheri M. Pri//aman ~ 14 0 13 Tax Map No. O ~~; ~ 27. 13-6- >4 ~ '~. O a "~~ ~ 65.42 ~~ o~{h Vivian Av. ~I a Q-+ CCS a Q~ 0 Property of Jesse N. Jones, Jr, Elizabeth J. Whitescarver and Frank C. Jones, /l/ Tax Map No. 26. 76-2-14 ITAX MAP'N0. 7,13-6-14.15.41 Rt.1818 ~" 28 89.00 I ~~ ~ Property of Fay !whit/o w Old O ~ Gene D. l~l/hitlo w '~ 15 ~3 0 ~ 1~ ~ ~ Tax Map No. O r 27. 73-6- 75 il: ~~ ~ 05. ~ 0 ~r 23 j Property of O l~il/iam N. ~, '`, Deborah E: eedy ~ o ~ r~, o ~ 1 0 ' ~ ;, '~ ~ Tax Map No. O ' ~` 27. 13-6-41 ~ ~ Y~~.~~ ~~ 71.20 Hover Av. Rt.183~ DATE: 03-28-OZ SCALE: __ i'=6o' Mai Showing Portions of Jones Street Being Vacated and New S.S., Water and P. U. Easements To Be Retained PREPARED BY.' RDANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Exhibit A ACTION NUMBER ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Request to vacate a 25-foot unimproved right-of-way known as "Jones Street" recorded in Plat Book 3, Page 5, Section 1, Dwight Hills, the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The petitioners, William N. and Deborah E. Reedy, are requesting the Board of Supervisors to vacate the remaining sections of Jones Street, so that they may improve their property. BACKGROUND: William N. and Deborah E. Reedy are requesting the Roanoke County Board of Supervisors, by Ordinance, to vacate a portion of Jones Street shown on a previously platted subdivision referred to as Section 1, Dwight Hills, recorded on May 22, 1947. Roanoke County vacated two sections of Jones Street from Peters Creek Road, northwest, approximately 300 feet in 1988 and 1989. The two remaining sections of Jones Street to be vacated are from the northwest intersection of Nover Avenue to the southwest intersection of Vivian Avenue and the northwest intersection of Vivian Avenue northwest approximately 130 feet to the road terminus. SUMMARY OF INFORMATION: The petitioners are requesting that the described right-of-way be vacated in accordance with §15.2-2272 (2), Code of Virginia, 1950, as amended, by the adoption of the attached Ordinance. The Departments of Community Development and Utility have no objections to the proposed vacation with the following conditions: Sa 1. That a 10-foot water/sewer easement be retained as shown on Attachment A; 2. That a 10-foot public utility easement be retained as shown on Attachment A. Staff has received favorable responses from the two additional property owners adjacent to the remaining sections proposed to be vacated. ALTERNATIVES: 1. The Board of Supervisors approve the second reading of this Ordinance to vacate the referenced sections of right-of--way, subject to the reservation of a 10- foot water/sanitary sewer easement and a 10-foot public utility easement, as shown on Attachment A. 2. The Board of Supervisors decline to vacate the remaining sections of Jones Street. STAFF RECOMMENDATION: Staff recommends Alternative 1. Respectfully submitted, ~. °~ ~ ,~ Ar old Covey, Director Department of Community Dev lopment ACTION Approved Denied Received Referred- to Motion by. pc: County Attorney Attachment Approved by, ~~ Elmer C. Hodge County Administrator VOTE Church Flora McNamara Minnix Nickens No Yes Abs a S_ a AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 ORDINANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED PORTION OF 25' RIGHT-OF-WAY KNOWN AS JONES STREET LYING ADJACENT TO LOTS 12 (TAX MAP #27.13-6-41) AND 13 (TAX MAP #27.13-6- 15), BLOCK 3 AND LOT 12, BLOCK 5 (TAX MAP # 27.13-6-14), IN SECTION NO. 1, DWIGHT HILLS SUBDIVISION SHOWN IN PLAT BOOK 3, PAGE S, IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, Petitioners William N. Reedy and Deborah E. Reedy are the owners of a parcel of land adjacent to a portion of Jones Street, said parcel including Lot 12, Block 3, of `Map of Section No. 1, Dwight Hills', recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 3, page 5, and designated on the Roanoke County Land Records as Tax Map #27.13-6-41; and, WHEREAS, Fay Whitlow Old and Gene D. Whitlow are the owners of a parcel of land adjacent to a portion of Jones Street, said parcel including Lot 13, Block 3, of `Map of Section No. 1, Dwight Hills', recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, and designated on the Roanoke County Land Records as Tax Map #27.13-6-15; and, WHEREAS, Michael C. Prillaman and Sheri M. Prillaman are the owners of a parcel of land adjacent to a portion of Jones Street, said parcel including Lot 12, Block 5, of `Map of Section No. 1, Dwight Hills', recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, and designated on the Roanoke County Land Records as Tax Map #27.13-6-14; and, WHEREAS, the Petitioners have requested that the Board of Supervisors of Roanoke County, Virginia, vacate and close the portions of Jones Street adjacent to the above-described lots; and, S- ~ WHEREAS, Jones Street is an unimproved and unused right-of--way, 25' in width, as shown and created on the plat entitled `Map of Section No.1, Dwight Hills' recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, a portion of which has previously been vacated; and, WHEREAS, § 15.2-2272.2 of the Code of Virginia (1950, as amended) requires that such action be accomplished by the adoption of an ordinance by the governing body; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 9, 2002; the public hearing and second reading of this ordinance was held on April 23, 2002. NOW THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That portions of the unimproved, unused right-of--way known as Jones Street, situate in the Hollins Magisterial District, measuring 25' in width and extending approximately 260' in length adjacent to Lots 12 and 13, Block 3, of Section No. 1, Dwight Hills (Tax Map Nos. 27.13-6-41 and 27.13-6-15, respectively), and extending approximately 130' in length adjacent to Lot 12, Block 5, of Section No.l, Dwight Hills (Tax Map No. 27.13-6-14), being shown and created on the plat entitled `Map of Section No. 1, Dwight Hills' recorded in the aforesaid Clerk's Office in Plat Book 3, page 5, and further shown and highlighted on Exhibit A attached hereto and incorporated herein, be, and hereby is, vacated and closed to the extent that any public or County interest may exist, pursuant to Section 15.2-2272 of the Code of Virginia (1950, as amended), subject to the following conditions: That a perpetual water and sewer easement, l 0' in width, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future water and/or sewer lines, pipes, courses, ditches, facilities, 2 s-a systems and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road, is hereby reserved and retained. The location of said easement is shown and designated as "New 10' S.S. and Water Easement" on the `Map Showing Portions of Jones Street Being Vacated and New S.S., Water and Public Utility Easements To Be Retained', dated March 28, 2002, prepared by the Roanoke County Department of Community Development, attached hereto as Exhibit A and made a part hereof. b. That a perpetual public utility easement, 10' in width, to construct, install, improve, operate, inspect, use, maintain, remove, monitor, repair or replace present or future public utility lines, pipes, courses, ditches, facilities, systems and other necessary or related structures, appurtenances and improvements, together with the right of ingress and egress thereto from a public road, is hereby reserved and retained for the benefit of public utility companies. The location of said easement is shown and designated as "New 10' P.U. Easement"on the `Map Showing Portions of Jones Street Being Vacated and New S.S., Water and Public Utility Easements To Be Retained', dated March 28, 2002, prepared by the Roanoke County Department of Community Development, attached hereto as Exhibit A and made a part hereof. c. That fee simple title to the subject portions of Jones Street shall vest as provided by law, subject to the easements reserved in subparagraphs a. and b. above and subject to the condition that the vacated areas of land shall be added and combined to the adjacent properties, in compliance with the Roanoke County Subdivision and Zoning Ordinances, and other applicable laws and regulations. d. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners; and, 2. That the County Administrator, an Assistant County Administrator, or any County Subdivision Agent is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 3 S-~ That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 4 ~~ 25' ~~~;i ~- 99. ~32 New 10' `~, ~2 5..5. and Water •~. Property of Easement ,,, ~i o Michael C. & " "~ Sheri M. Pri//aman ~~~0 1~ 0 13 New 1 Q' ~ P. U. ~~ fit'; u Tax Map No. O EQSement ~~'• 27. 13-6- 74 ~ ~';; O_ ~ ,`~ a,_ ~~ 65.42 Vivian Av. a~ tC'S a -+-~ U~ Property of Jesse N Jones, Jr, Elizabeth J. Whitescarver and Frank C. Jones, /// Tax Map No. 26. 16-2-14 TAX MAP N0. C7,13-6-14,15,41 Rt.1839 DATE: 03-28-02 SCALE: __ i'=6o_ Map Sl~ozuing Portions o f Jones Street Being Vac ate d and New S. S., Water and P. U. Easements To Be Reta~,ned PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT 1 '1,.:~~~ ` ~ V i '~ ~Q, ~/ j `? U ~~ o ~~ ~<<. ~, `~` o i'' ti ~:~ ~~ N ` O 5-~ ot~'r Rt.1818 89.00 I Property of Fay Whitlow Old ~ Gene D. Whit/o w 15 ~3 0 Tax Map No. 73- 6-15 27 ~ . 705. 70 23 ~~~. Property of i' ~~°: O William lV. ~+~* ~ Deborah E: , ~~ ~ y ~~~° Tax Map No. 27.13-6-41 ~ ~ ~~ ~ \ ' ~ ~~~ 7/.20_ seedy 0 1~ ~- o Hover Av. Exhibit A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 ORDINANCE 042302-13 TO VACATE A 15' DRAINAGE EASEMENT DEDICATED ACROSS LOT 10, BLOCK SS, PLAT OF SECTION NO. 15, PENN FOREST, IN PLAT BOOK 9, PAGE 139, RESUBDIVIDED BY PLAT INDEED BOOK 1192, PAGE 350, AND ACROSS LOT 1, BLOCK UU, PLAT OF SECTION NO. 18, PENN FOREST, IN PLAT BOOK 9, PAGE 331, AND TO VACATE A 40' DRAINAGE EASEMENT ACROSS LOT 10, BLOCK SS, SECTION 15, PENN FOREST, CREATED BY PLAT RECORDED IN DEED BOOK 1225, PAGE 1693, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by `PLAT OF SECTION N0.15, PENN FOREST', dated January 17, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 139, afifteen-foot (15') drainage easement was dedicated on Lot 10, Block SS, the subject easement being designated on said plat as "15' D.E."; and, WHEREAS, the subject easement is further shown as "15' DRAINAGE EASEMENT" on `Plat Showing Resubdivision of Lot 10, Block SS, Section 15, Penn Forest (P.B. 9, Pg. 138)', dated December 17, 1982, and recorded in the aforesaid Clerk's Office in Deed Book 1192, page 350; and, WHEREAS, by `PLAT OF SECTION NO. 18, PENN FOREST', dated June 13, 1985, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 331, afifteen-foot (15') drainage easement was dedicated on Lot 1, Block UU; and, WHEREAS, by `PLAT SHOWING NEW 4O' WIDE DRAINAGE EASEMENT HEREBY DEDICATED TO ROANOKE COUNTY BY REGION PROPERTIES, INC....' recorded in the aforesaid Clerk's Office in Deed Book 1225, page 1693, aforty-foot (40') drainage was created and shown across Lot 10, Block SS, Section 15, Penn Forest, the subject easement being designated 1 thereon as "NEW 40' DRAIN. ESMT."; and, WHEREAS, the Petitioners, James F. Kinder, Jr. and Jacqueline M. Kinder are the current owners of Lot 10, Block SS, Section 15, Penn Forest, said lot being designated upon the Roanoke County Land Records as Tax Map No. 87.09-4-25, and Petitioners Carole H. Berglund and Scott W. Berglund, Co-Trustees of the Carole H. Berglund Revocable Trust, are the current owners of Lot 1, Block UU, Section 18, Penn Forest, said lot being designated upon the Roanoke County Land Records as Tax Map No. 87.09-8-1; and, WHEREAS, the stormwaterdrainage has been redirected and the subjectdrainage easements are no longer required and Petitioners have requested that said easements be vacated pursuant to §15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 9, 2002, and the public hearing and second reading of this ordinance was held on April 23, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the fifteen-foot (15') drainage easement being designated and shown as "15' Drainage Easement To Be Vacated" on Exhibit A attached hereto, said easement having been dedicated on `PLAT OF SECTION NO. 15, PENN FOREST', dated January 17, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat 2 Book 9, page 139, and further shown on resubdivision plat recorded with declaration in Deed Book 1192, page 350, and on `PLAT OF SECTION NO. 18, PENN FOREST', dated June 13, 1985, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 331, situated in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That the forty-foot (40') drainage easement being designated and shown as "40' Drainage Easement To Be Vacated" on Exhibit A attached hereto, said easement having been dedicated On `PLAT SHOWING NEW 4O' WIDE DRAINAGE EASEMENT HEREBY DEDICATED TO ROANOKE COUNTY BY REGION PROPERTIES, INC....' recorded in the aforesaid Clerk's Office in Deed Book 1225, page 1693, situated in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 3. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 3 On motion of Supervisor Minnix to adopt the Ordinance, and carried by the following recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: Brenda J. Ho on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director of Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 4 ~~ ~~~~ P e~ / - ~3. ~~. 75' Drainage Easement To Be Vacated. 00 ~~ ~~. -o co -~ -~ S~ ~~. 0 J ~goos ~,; ~~ h~'~ S3 75' Oraina e Easement To Be Vacated 1. Property o f Coro/ H. Be q/und Tax Map N . ~ 87.09-8- ~ Penn Forest Sec. I i8 dl'I~ 1111111 Proper of II I II James F., and III I Jacque/ine M. i~der ~ I I ~ ~ Tax Map No. 87. - 25 ~f~C~ i ~o '-IIIII-~ ~~ IIII ~5'~ 40' Drainage ,Easement To Be Vacated Penn Forest Sec. 75 TAX MAP N0. 87+09 ~_1 and 87.09-4-25 ~/ DATE~03-'c8-QZ SCALE: __ 1"=60' .MaP Showing th,e vacations of a 15' D.E. a~,d a 40' D..E. in Penn F'oTest Sections 15 and 18 PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT Exhibit A ACTION NUMBER ITEM NUMBER S AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: Request to vacate a 15-foot drainage easement dedicated in Plat Book 9, Page 139, Section 15, Penn Forest and in Plat Book 9, Page 331, Section 18, Penn Forest and to vacate a 40-foot drainage easement dedicated in Deed Book 1225, Page 1691, located in the Cave Spring Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: EXECUTIVE SUMMARY: The petitioners, James F., Jr. ,and Jacqueline M. Kinder, and Carol H. Berglund/Scott W. Berglund, Co-Trustees, are requesting the Board of Supervisors to vacate a 40-foot drainage easement crossing the Kinder property and a 15-foot drainage easement crossing the Kinder property and the Berglund property, so that they may improve their properties. BACKGROUND: James F., Jr., and Jacqueline M. Kinder, (Lot 10, Blk SS, Section 15 Penn Forest), and Carol H. Berglund, and Scott W. Berglund, Co-Trustees of the Carole H. Berglund Revocable Trust, (Lot 1, Blk UU, Section 18 Penn Forest) are requesting the Roanoke County Board of Supervisors, by Ordinance, vacate a 40-foot drainage easement crossing the Kinder property and a 15-foot drainage easement crossing the Kinder property and the Berglund property shown on previously platted subdivisions. The 15-foot drainage easement on both lots is shown on Plat Book 9, Page 139 and Plat Book 9, Page 331; the 40-foot drainage easement is shown on a plat recorded with an Order by the Board of Supervisors of Roanoke County in Deed Book 1225, Page 1691, dated August 13, 1985. Staff has inspected the area and determined that the easements crossing these properties are no longer necessary for proper storm water drainage because the drainage from Section 15 was redirected with the building of Section 18. =3 SUMMARY OF INFORMATION: Petitioners are requesting that the described drainage easements be vacated in accordance with §15.2-2272(2), Code of Virginia, 1950, as amended, by the adoption of the attached Ordinance. The Department of Community Development staff has conducted a field inspection of the lots encumbered by the drainage easements and has determined that they have no objections to the proposed vacation. ALTERNATIVES: 1. The Board of Supervisors approve the second reading of this Ordinance to vacate the 15-foot drainage easement and the 40-foot drainage easement, as shown on Attachment A. 2. The Board of Supervisors decline this request. STAFF RECOMMENDATION: Staff recommends Alternative 1. ectfully submitted, i Ambld~~ovey,-Director Department of Community ACTION Approved ( )Motion by Denied ( ) Received ( ) Referred to pc: County Attorney Attachment Approved by, Elmer C. Hodge lopment County Administrator VOTE No Yes Abs Church Flora McNamara Minnix Nickens a ~"~ AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 ORDINANCE TO VACATE A 15' DRAINAGE EASEMENT DEDICATED ACROSS LOT 10, BLOCK SS, PLAT OF SECTION NO. 15, PENN FOREST, IN PLAT BOOK 9, PAGE 139, RESUBDIVIDED BY PLAT IN DEED BOOK 1192, PAGE 350, AND ACROSS LOT 1, BLOCK UU, PLAT OF SECTION NO. 18, PENN FOREST, IN PLAT BOOK 9, PAGE 331, AND TO VACATE A 40' DRAINAGE EASEMENT ACROSS LOT 10, BLOCK SS, SECTION 15, PENN FOREST, CREATED BY PLAT RECORDED INDEED BOOK 1225, PAGE 1693, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT WHEREAS, by `PLAT OF SECTION NO. 15, PENN FOREST', dated January 17, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 139, afifteen-foot (15') drainage easement was dedicated on Lot 10, Block SS, the subject easement being designated on said plat as "15' D.E."; and, WHEREAS, the subject easement is further shown as "15' DRAINAGE EASEMENT" on `Plat Showing Resubdivision of Lot 10, Block SS, Section 15, Penn Forest (P.B. 9, Pg. 138)', dated December 17, 1982, and recorded in the aforesaid Clerk's Office in Deed Book 1192, page 3 50; and, WHEREAS, by `PLAT OF SECTION NO. 18, PENN FOREST', dated June 13, 1985, and recorded in the aforesaid Clerk's Office in Plat Book 9, page 331, afifteen-foot (15') drainage easement was dedicated on Lot 1, Block UU; and, WHEREAS, by `PLAT SHOWING NEW 40' WIDE DRAINAGE EASEMENT HEREBY DEDICATED TO ROANOKE COUNTY BY REGION PROPERTIES, INC....' recorded in the aforesaid Clerk's Office in Deed Book 1225, page 1693, aforty-foot (40') drainage was created and shown across Lot 10, Block SS, Section 15, Penn Forest, the subject easement being designated thereon as "NEW 40' DRAIN. ESMT."; and, ~"' WHEREAS, the Petitioners, James F. Kinder, Jr. and Jacqueline M. Kinder are the current owners of Lot 10, Block SS, Section 15, Penn Forest, said lot being designated upon the Roanoke County Land Records as Tax Map No. 87.09-4-25, and Petitioners Carole H. Berglund and Scott W. Berglund, Co-Trustees of the Carole H. Berglund Revocable Trust, are the current owners of Lot 1, Block LTC1, Section 18, Penn Forest, said lot being designated upon the Roanoke County Land Records as Tax Map No. 87.09-8-1; and, WHEREAS, the stormwater drainage has been redirected and the subject drainage easements are no longer required and Petitioners have requested that said easements be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 9, 2002, and the public hearing and second reading of this ordinance was held on April 23, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors ofRoanoke County, Virginia, as follows: 1. That the fifteen-foot (15') drainage easement being designated and shown as "15' Drainage Easement To Be Vacated" on Exhibit A attached hereto, said easement having been dedicated on `PLAT OF SECTION NO. 15, PENN FOREST', dated January 17, 1979, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 9, page 139, and further shown on resubdivision plat recorded with declaration in Deed Book 1192, page 3 50, and on `PLAT OF SECTION NO. 18, PENN FOREST', dated June 13, 1985, and recorded in the aforesaid Clerk's 2 ~-3 Office in Plat Book 9, page 331, situated in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That the forty-foot (40') drainage easement being designated and shown as "40' Drainage Easement To Be Vacated" on Exhibit A attached hereto, said easement having been dedicated on `PLAT SHOWING NEW 40' WIDE DRAINAGE EASEMENT HEREBY DEDICATED TO ROANOKE COUNTYBYREGIONPROPERTIES, INC....' recorded in the aforesaid Clerk's Office in Deed Book 1225, page 1693, situated in the Cave Spring Magisterial District of the County of Roanoke, be, and hereby is, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 3. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioners. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as maybe necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 3 _~ S-3 ~~ ~~~~ P e~ / ~3. ~~. 15' Drainage Easement To Be I/ocated~ 00 ~~ ~~. -~ co -~ -~ s~o ~ ~~°os~ ~~ C'r ~ 1 ~~ ~~~ >5' Oraina e Easement '~ To Be I/ocated S 1. ' Property of Caro/ H. Be q/und Tax Map N . ~ 87.09-8- ~ Penn Forest Sec. I ~8 111111 ~ II ~o ~ Ii~ll1 ~I1I ~~ ~,) 40' Drainage .Easement ~ 5 ~ 5 ~ 5 To Be Vacated I I Proper of I~I~II~ James F., and j l ~ I ~ I Jacque/ine M. i~der ~, ~ ~I ~ ~ Tax Map No. 87. - . ~ ~I~~ Penn Forest Sec. 75 TAX MAP N0. 87_09 -1 and 87, -4-25 DATE. 03-28-02 SCALE: _ 1'=60' Map Showing the vacations of a 75' D.E. and a 40' D.E. irz Penn Forest Sections 75 and 78 PREPARED BY.• ROANOKE COUNTY DEPARTMENT OF COMMUNITY DEVELOPMENT 25 Exhibit A AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 ORDINANCE 042302-14 TO VACATE A 15' SANITARY SEWER EASEMENT ON `PLAT OF "THE ORCHARDS", APPLEWOOD SECTION NO. 8', IN PLAT BOOK 14, PAGE 178, AND A PORTION OF A 20' SANITARY SEWER EASEMENT ON `PLAT SHOWING "THE ORCHARDS", HUNTRIDGE ROAD EXTENDED' IN PLAT BOOK 17, PAGE 85, AND FURTHER SHOWN AS EXISTING 20' SANITARY SEWER EASEMENT (P.B. 17, PG. 85) IN PLAT BOOK 18, PAGE 99, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by `PLAT OF "THE ORCHARDS", APPLEWOOD SECTION N0.8', dated April 23, 1992, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 14, page 178, afifteen-foot (15') sanitary sewer easement was shown and created on remaining property of F & W Community Development Corp., on the western side of Huntridge Road, the subject easement being designated on said plat as "15' S.S.E."; and, WHEREAS, by `PLAT SHOWING "THE ORCHARDS", HUNTRIDGE ROAD EXTENDED', dated June 17, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 17, page 85, a twenty-foot (20') sanitary sewer easement was shown and created on remaining property of F & W Community Development Corp., to the west of Huntridge Road, the subject easement being designated on said plat as "NEW 20' SANITARY SEWER EASEMENT"; and, WHEREAS, the subject easements are further shown and designated as "EX. 20' S.S.E., P.B. 17, PG. 85", on plat entitled 'PLAT OF SUBDIVISION FOR F & W COMMUNITY DEVELOPMENT CORP. CREATING HEREON A NEW STORM WATER MANAGEMENT AREA & NEW 15' ACCESS EASEMENT', dated November 8, 1995, and 1 recorded in the aforesaid Clerk's Office in Plat Book 18, page 99; and WHEREAS, the Petitioner, F & W Community Development Corporation, is the current owner of the property through which these easements are located, designated on the Roanoke County Land Records as Tax Map #40.01-1-1, and has requested that the above-described existing 15' sanitary sewer easement and a portion of the above- described existing 20' sanitary sewer easement be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection, subject to the conditions herein; and, WHEREAS, notice has been given as required by § 15.2-2204 of the Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 9, 2002, and the public hearing and second reading of this ordinance was held on April 23, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the existing 15' sanitary sewer easement and a portion of the existing 20' sanitary sewer easement, being cross-hatched and shown as "15' S.S.E. & a portion of 20' S.S.E. to be Vacated" on Exhibit A attached hereto, said 15' easement having been shown and designated as "15' S.S.E." on the western side of Huntridge Road on `PLAT OF "THE ORCHARDS", APPLEWOOD SECTION NO. 8', dated April 23, 1992, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 14, page 178, and said portion of 20' easement having been shown and designated "NEW 20' SANITARY SEWER EASEMENT" On `PLAT SHOWING "THE ORCHARDS", HUNTRIDGE ROAD EXTENDED', dated 2 June 17, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 17, page 85, and said easements being further shown and designated as "EX. 20' S.S.E., P.B. 17, PG. 85", on the `PLAT OF SUBDIVISION FOR F & W COMMUNITY DEVELOPMENT CORP. CREATING HEREON A NEW STORM WATER MANAGEMENT AREA & NEW 15' ACCESS EASEMENT', dated November 8, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 99, in the Hollins Magisterial District of the County of Roanoke, be, and hereby are, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That an alternative sanitary sewer easement be dedicated, the location of which shall be in substantial conformity with the new sanitary sewer easement shown on Exhibit A attached hereto, and that a new sanitary sewer line be constructed and functional in connection with the Petitioner's proposed single-family development. 3. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with §15.2-2272.2 of the Code of Virginia (1950, as amended). On motion of Supervisor Flora to adopt the Ordinance, and carried by the following 3 recorded vote: AYES: Supervisors Flora, McNamara, Minnix, Nickens, Church NAYS: None A COPY TESTE: ~ d~'~- Brenda J. H on, CMC Deputy Clerk to the Board of Supervisors cc: File Arnold Covey, Director of Community Development Janet Scheid, Chief Planner Paul Mahoney, County Attorney 4 aI W ~~~ ~a ~~j !~ ~~a 7 ~ ~ O ` i ~I ~~ U W y 1 I ~¢~ I ~ W~ ~ ~ ti W ~. I \ i ,'~ ~ Ex. 20' S.5.E. P.B. 17, pg. 85 -:~'~-, `=,L ~ ~ ~, ~,, . ;~ Request to vacate 15' Sanitary Sewer Easement Recorded in Plat Book 14, Page 178 "The Orchards" Applewood Section No. 8 Portion of 20' Sanitary Sewer Easement Recorded in Plat Boolc 17, Page 85 "The Orchards" Huntridge Road Extended 15' S.S.E. & a portion of 20' S.S.E. to be Vacated 1 I~ I 1 ~ ` -, L'~ _, ~ EX. 15' ACCESS ~ ~ ~ ~1 ~ i [-~ EASEMENT 1 (P. B. 18. PG. 99) ~ , ', ` ,~ EX. 15' S.S.E. ~\. ~ ~', 1 ~, P.B. 14, PG 178 ~ ~ . , ti. _ _ EX111~1t ``1~'p ~, ~D~~TC~' CDUI~~Y ;Request to Vacate 15' Sanitary Sewer Easement . ~~-F'=~--~~'~~ ~~'~ and a portion of 20' Sanitary Sewer Easement t"D~'h~'FT.~ITY Z~~'.V~'.L• D~~~~NT . - ___~ ACTION NUMBER ITEM NUMBER ~' AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER MEETING DATE: April 23, 2002 AGENDA ITEM: An ordinance to vacate a 15-foot sanitary sewer easement on plat entitled "The Orchards, Applewood Section No. 8," Plat Book 14, Page 178, and further shown in Plat Book 18, Page 99, and a portion of a 20-foot sanitary sewer easement on plat entitled "The Orchards, Huntridge Road Extended" Plat Book 17, Page 85, and further shown as "Existing 20' Sanitary Sewer Easement (P.B. 17, PG. 85)" in Plat Book 18, Page 99, and located in the Hollins Magisterial District. COUNTY ADMINISTRATOR'S COMMENTS: This is the second reading of the proposed ordinance to vacate a 15-foot sanitary sewer easement on plat entitled "The Orchards, Applewood Section No. 8," Plat Book 14, Page 178, and further shown in Plat Book 18, Page 99, and a portion of a 20-foot sanitary sewer easement on plat entitled, "The Orchards, Huntridge Road Extended," Plat Book 17, Page 85, and further shown as "Existing 20' Sanitary Sewer Easement (P.B. 17, PG. 85)" in Plat Book 18, Page 99. In April 1992, F. & W. Community Development Corporation, dedicated a 15-foot sanitary sewer easement to the County of Roanoke by plat of The Orchards, Applewood Section No. 8, as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, Plat Book 14, Page 178. In June 1993, F. & W. Community Development Corporation, dedicated a 20-foot sanitary sewer easement to the County of Roanoke by plat of The Orchards, Huntridge Road Extended, as recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 17, Page 85. 1 ~~y By plat of November 8, 1995, recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, Plat Book 18, Page 99, F. & W. Community Development Corporation, Owner of said property (Tax Map #40.01-1-1) subdivided the said property creating a "New Storm Water Management Area & New 15' Access Easement." Included on the plat (P.B. 18, PG. 99) was the existing 20' sanitary sewer easement (P.B. 17, PG. 85) and the 15' sanitary sewer easement (P.B. 14, PG. 178). The petitioners, F. & W. Community Development Corporation, are the current owners of the property in which the above described easements are located, said property being situated along Huntridge Road in the Hollins Magisterial District, and designated on the Roanoke County land records as Tax Map No. 40.01-1-1 F. & W. Community Development Corporation has requested that the Board of Supervisors vacate the 15-foot sanitary sewer easement and a portion of the 20- foot easement described above, and as shown on Exhibit "A" attached, in order to allow the construction of a proposed single-family development. All costs associated with the adoption of this ordinance will be the responsibility of F. & W. Community Development Corporation. The Petitioner is requesting that the described sanitary sewer easements be vacated in accordance with §15.2-2272(2), Code of Virginia, 1950, as amended, by the adoption of the attached Ordinance. The Department of Community Development and the Utility Department have no objections to the proposed vacation with the following condition: that a new sanitary sewer easement be dedicated and a new sanitary sewer line is constructed and functional. The Board of Supervisors approve and adopt the second reading of this ordinance. 2. The Board of Supervisors decline this request. 2 5y Staff recommends Alternative 1. SU~MITTED BY: r~~" ~ ..~ Arnold Covey, Director Department of Community De elopment Approved ( ) Denied ( ) Received ( ) Referred ( ) To ( ) ACTION Motion by:_ APPROVED BY: /Y~ ~. Elmer C. Hodge County Administrator VOTE No Yes Abs Church Flora McNamara Minnix Nickens cc: Paul Mahoney, County Attorney Arnold Covey, Director, Community Development 3 sY AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 ORDINANCE TO VACATE A 15' SANITARY SEWER EASEMENT ON `PLAT OF "THE ORCHARDS", APPLEWOOD SECTION NO. 8', IN PLAT BOOK 14, PAGE 178, AND A PORTION OF A 20' SANITARY SEWER EASEMENT ON `PLAT SHOWING "THE ORCHARDS", HUNTRIDGE ROAD EXTENDED' IN PLAT BOOK 17, PAGE 85, AND FURTHER SHOWN AS EXISTING 20' SANITARY SEWER EASEMENT (P.B. 17, PG. 85) IN PLAT BOOK 18, PAGE 99, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT WHEREAS, by `PLAT OF "THE ORCHARDS", APPLEWOOD SECTION NO. 8', dated April 23, 1992, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 14, page 178, afifteen-foot (15') sanitary sewer easement was shown and created on remaining property of F & W Community Development Corp., on the western side of Huntridge Road, the subject easement being designated on said plat as "15' S.S.E."; and, WHEREAS, by `PLAT SHOWING "THE ORCHARDS", Hi_JNTRIDGE ROAD EXTENDED', dated June 17, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 17, page 85, a twenty-foot (20') sanitary sewer easement was shown and created on remaining property of F & W Community Development Corp., to the west of Huntridge Road, the subject easement being designated on said plat as "NEW 20' SANITARY SEWER EASEMENT"; and, WHEREAS, the subject easements are further shown and designated as "EX. 20' S.S.E., P.B. 17, PG. 85", on plat entitled `PLAT OF SUBDIVISION FOR F & W COMMUNITY DEVELOPMENT CORP. CREATING HEREON A NEW STORM WATER MANAGEMENT AREA & NEW 15' ACCESS EASEMENT', dated November 8, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 99; and WHEREAS, the Petitioner, F & W Community Development Corporation, is the current owner ofthe property through which these easements are located, designated on the Roanoke County Land Records as Tax Map #40.01-1-1, and has requested that the above-described existing 15' sanitary sewer easement and a portion of the above-described existing 20' sanitary sewer easement be vacated pursuant to § 15.2-2272.2 of the Code of Virginia (1950, as amended); and, WHEREAS, this vacation will not involve any cost to the County and the affected County departments have raised no objection, subject to the conditions herein; and, WHEREAS, notice has been given as required by § 15.2-2204 ofthe Code of Virginia (1950, as amended), and the first reading of this ordinance was held on April 9, 2002, and the public hearing and second reading of this ordinance was held on Apri123, 2002. NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the existing 15' sanitary sewer easement and a portion of the existing 20' sanitary sewer easement, being cross-hatched and shown as "15' S.S.E. & a portion of 20' S.S.E. to be Vacated" on Exhibit A attached hereto, said 15' easement having been shown and designated as "15' S.S.E." on the western side of Huntridge Road on `PLAT OF "THE oRCF-tARDS", APPLEwooD sECT1oN No. 8', dated April 23, 1992, and recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in Plat Book 14, page 178, and said portion of 20' easement having been shown and designated "NEW 20' SANITARY SEWER EASEMENT" on `PLAT sHOw~G "TxE oxc~-~~t.DS", I~uN'~'RIDGE xoAD EXTENDED', dated June 17, 1993, and recorded in the aforesaid Clerk's Office in Plat Book 17, page 85, and said easements being further shown and designated as "EX. 20' S.S.E., P.B. 17, PG. 85 ", on the `PLAT OF SUBDIVISION FOR F & W COMMUNITY DEVELOPMENT 2 s-v CORP. CREATING HEREON A NEW STORM WATER MANAGEMENT AREA & NEW 15' ACCESS EASEMENT', dated November 8, 1995, and recorded in the aforesaid Clerk's Office in Plat Book 18, page 99, in the Hollins Magisterial District of the County of Roanoke, be, and hereby are, vacated pursuant to § 15.2-2272 of the Code of Virginia (1950, as amended), subject to the conditions contained herein. 2. That an alternative sanitary sewer easement be dedicated, the location of which shall be in substantial conformity with the new sanitary sewer easement shown on Exhibit A attached hereto, and that a new sanitary sewer line be constructed and functional in connection with the Petitioner's proposed single-family development. 3. That all costs and expenses associated herewith, including but not limited to publication, survey and recordation costs, shall be the responsibility of the Petitioner. 4. That the County Administrator, or an Assistant County Administrator, is hereby authorized to execute such documents and take such actions as may be necessary to accomplish the provisions of this ordinance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption, and a certified copy of this ordinance shall be recorded in the Clerk's Office of the Circuit Court of Roanoke County, Virginia, in accordance with § 15.2-2272.2 of the Code of Virginia (1950, as amended). 3 ~' R E via ER T8 R. ~~ z RUBE P W i W PLE`N D ' OR~HAhYDS ~:u,,, "~ PO ~~~ . ,~~ ~o G~ Pea ®~~* W ~~ ((ftI 3!1 C~N~~`~ ,1Y1'A~' SY NORM ~t---i ~~ W _ - ~~i ,,; a j 1~ ~ Request to Vacate kd I ~ ~' W ~ 15' Sanitary Sewer Easement ~ 1 ~ Recorded in Plat Book 14, Page 178 ' / ~~ -.. "The Orchards" Applewood Section No. 8 I ~ ~ W~.~ ~ ~ ~ a Portion of 20' Sanitary Sewer Easement ~ ~ ~ ~, ¢ ~ ~ Recorded in Plat Book 17, Page 85 ~ ~ w W a "The Orchards" Huntridge Road Extended a ~ 1 `-. I Ex. 20' S.S.E. P.B. 17, pg. 85 1 7 ~ .~ / ~~~~~~ '`\\\ \ .' ~.. ~~ ~ ~ ~~ \ ~~i/ ~ ~~ s~ \ \ ~~ ~O ~~\ y / / i ` ~ ~ / ,,\~ \ `~ \ ~ EX. 15+ ACCESS ~~ ~ ~ EASEMENT \\ (P. a. ~a, PG. 99) ~ ~', ` ~~ Ex. 15' S.S.E. ~ ~ ~r ~ , 1 ~ P.B. 14, PG 178 15' S.S.E. & a portion of 20' S.S.E. to be Vacated I ~ O Q 1 i E'" ~~ ~. ,. ~. r'i -~ r ~ ~. r Exhibit ``A" ,~ ~~~~~~ Ct?~1t~T~Y :Request to Vacate 15' Sanitary Sewer Easement ~E'P.~-RT~N?` {?1+~ - and a portion of 20' Sanitary Sewer Easement ~O~.~U~V 2'T 3T .~~'T~'l ~~~~''N~' 9 AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON TUESDAY, APRIL 23, 2002 RESOLUTION CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. !, OF (lOANp~~ 2 ~ p . ~ o J a 1838 C~a~z~r#~ ~f ~u~x~u~ Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24018-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District The Honorable Ralph K. Smith Mayor, City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 The Honorable Carl E. Tarpley, Jr. Mayor, City of Salem P. O .Box 869 Salem, VA 24153 Gentlemen: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District April 24, 2002 Harry c. Nickens Vinton Magisterial District The Honorable Donald L. Davis Mayor, Town of Vinton P. O. Box 338 Vinton, VA 24179 The Honorable Stephen P. Clinton, Chair Botetourt County Board of Supervisors 1 West Main Street, Box 1 Fincastle, VA 24090-2002 Enclosed is a resolution of support for U. S. House Joint Resolution 81 to restore religious freedom. This resolution was adopted by the Roanoke County Board of Supervisors at our meeting on April 23, 2002. I would encourage you to bring this resolution before your governing body so they may also express support for this Constitutional amendment. Counties in 44 states have passed nearly 250 amendment-supporting resolutions, and we are hoping that you will join in this "grass roots" effort. We look forward to working with you in the future to move this Constitutional amendment forward and assure its ratification by all states. Sincerely, Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors JBC/bjh Enclosure OFFICE: FAX: VOICE MAIL: (540)772-2005 (540)772-2193 (540)772-2170 E-MAIL: bo s Q co. roanoke. va. us I cc: The Honorable John W. Warner, U. S. Senate The Honorable George Allen, U. S. Senate The Honorable Virgil H. Goode, Jr., U. S. House of Representatives The Honorable Robert W. Goodlatte, U. S. House of Representatives The Honorable Frederick C. Boucher, U. S. House of Representatives The Honorable John S. Edwards, Virginia Senate The Honorable Malfourd W. "Bo" Trumbo, Virginia Senate The Honorable H. Morgan Griffith, Virginia House of Delegates The Honorable Clifton "Chip" Woodrum, Virginia House of Delegates The Honorable A. Victor Thomas, Virginia House of Delegates The Honorable S. Vance Wilkins, Virginia House of Delegates The Honorable Diana Irey, County Commissioner, Washington County, PA Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Gerald A. Burgess, Botetourt County Administrator Forest G. Jones, Salem City Manager Members, Roanoke County Board of Supervisors Elmer C. Hodge, Roanoke County Administrator Paul M. Mahoney, Roanoke County Attorney o~ ROAN ,h~ ti< z '° c~ v .a2 (~ '}~j' ~J/~~~L l~~ ~~ ~~~~~~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 24016-0798 Joseph B. "Butch" Church, Chairman Richard C. Flora Catawba Magisterial District Hollins Magisterial District Joseph McNamara, Vice-Chairman H. Odell "Fuzzy" Minnix Windsor Hills Magisterial District Cave Spring Magisterial District April 24, 2002 Harry C. Nickens Vinton Magisterial District Reverend William Lee Loudon Avenue Christian Church 730 Loudon Avenue, NW Roanoke, VA 24016 Dear Reverend Lee: On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, April 23, 2002. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540)-772-2005 (540)772-2193 (540)772-2170 E-MAIL: bo s @ co. roanoke.va. us OF FlOANp,~~ ti: % ?~ ~ aZ ~~~~~ xx~ ~~xx~~.~ 1838 Board of Supervisors P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VA 2401 B-0798 Joseph B. "Butch" Church, Chairman Catawba Magisterial District Joseph McNamara, Vice-Chairman Windsor Hills Magisterial District April 22, 2002 Rabbi Manes Kogan Beth Israel Synagogue 920 Franklin Road, SW Roanoke, VA 24016 Dear Rabbi Kogan: Richard C. Flora Hollins Magisterial District H. Odell "Fuzzy" Minnix Cave Spring Magisterial District Harry C. Nickens Vinton Magisterial District On behalf of the Board of Supervisors, I would like to thank you for offering the invocation at our meeting on Tuesday, April 9, 2002. We believe it is most important to ask for divine guidance at these meetings, and the Board is very grateful for your contribution. Thank you again for sharing your time and your words with us. It was good to have you with us. With kindest regards, Joseph B. "Butch" Church, Chairman Roanoke County Board of Supervisors OFFICE: FAX: VOICE MAIL: (540) 772-2005 (540) 772-2193 (540) 772-2170 E-MAIL: bos @ co. roanoke.va. us O~ AOANp,Y~ ~ ,h ~ ~ z ~ .. .>; 1838 MARY H. ALLEN, CMC CLERK TO THE 80ARD Email: mallen~co.roanoke.va.us Mr. David M. Shelton, Jr. 6800 Corntassel Lane Roanoke, VA 24018 Dear Mr. Shelton: P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540)772-2005 FAX (540) 772-2193 April 25, 2002 BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us The members of the Board of Supervisors wish to express their sincere appreciation for your previous service to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals). Citizens so responsive to the needs of their community and willing to give of themselves and their time are indeed all too scarce. I am pleased to inform you that, at their meeting held on Tuesday, April 23, 2002, the Board of Supervisors voted unanimously to re-appoint you as an alternate member of the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals) for another four year term. This term will begin as soon as you have taken the oath of office and will expire on September 23, 2005. State law provides that any person elected, re-elected, or appointed to any public body be furnished a copy of the Freedom of Information Act. Your copy is enclosed. State law requires that you take an oath of office before the Clerk of the Roanoke County Circuit Court. This oath must be administered rp for to your participation on this Board. Please telephone Steven A. McGraw, at 387-6205, to arrange to have this oath administered, and Mr. McGraw has asked that you bring this letter with you. On behalf of the Supervisors and the citizens of Roanoke County, please accept our sincere thanks and appreciation for your willingness to accept this appointment. Sincerely, C~~~tn~~r ~~ ~Zn~t~n~e 9 1~~~ Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Enclosures cc: Joel Baker, Building Commissioner Steven A. McGraw, Clerk, Circuit Court o~ ROANp,Y~ ~ ~ ~ z c> ~ 2 ov a~ 1838 MARY H. ALLEN, CMC CLERK TO THE BOARD Email: mallen~co.roanoke.va.us P.O. BOX 29800 5204 BERNARD DRIVE ROANOKE, VIRGINIA 24018-0798 (540) 772-2005 FAX (540) 772-2193 April 24, 2002 Ms. Elaine Simpson, Cable Access Director Roanoke Valley Television 541 Luck Avenue, Suite 145 Roanoke, VA 24016 Dear Ms. Simpson: BRENDA J. HOLTON, CMC DEPUTY CLERK Email: bholton~co.roanoke.va.us Attached is a copy of Action No. 042302-6 approving the 2002-2003 operating budget for Roanoke Valley Television. This action was approved by the Board of Supervisors at their meeting on Tuesday, April 23, 2002. If you need further information, please do not hesitate to contact me. Sincerely, Brenda J. Holton, CMC Deputy Clerk to the Board of Supervisors Attachment cc: File Mary F. Parker, Clerk, Roanoke City Council Carolyn S. Ross, Clerk, Vinton Town Council Diane D. Hyatt, Chief Financial Officer Brent Robertson, Director, Management & Budget C~v~x~t~ of ~~~tx~~C~ Brenda Holton - 4-23-02 Agenda Page 1 From: Brenda Holton To: Brenda Chastain Date: 4/23/02 8:24AM Subject: 4-23-02 Agenda Brenda, I believe that I forgot to send you the agenda for the 4-23-02 meeting. Martha Cobble at CSHS was supposed to notify everyone about the resolutions of congratulations on the agenda at 3 p.m. Just wanted to be sure that Dr. Weber and School Board member Bill Irvin know about it. I think they are both supposed to be here for the School Board budget approval. Talked with Mary Sunday night. She is still very weak but has gained two pounds so she was proud of that. She went to doctor yesterday for more blood work and will have chemo later this week. She asked me to tell everyone that she appreciates the emails and/or cards. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us Brenda Holton -Tom Hagan resolution Page 1 From: Brenda Holton To: Butch Church Date: 4/23/02 9:29AM Subject: Tom Hagan resolution We just heard from Randy Meck, AD at CSHS, that Tom Hagan will not be at Board meeting today to receive his resolution. He has asked his football coach Ben Foutz to accept for him. We offered to have Tom come to the next Board meeting but he declined. He cannot be here because he plays baseball and they have a game in Danville tonight. Also, Diane C. told me that Cave Spring choose to have their recognitions at 3 p.m. today because they have a conflict at 7 p.m. tonight. Also, we found out that Basketball Coach Billy Hicks is sick today but he is still supposed to be at the Board meeting tonight. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us CC: Elmer Hodge Brenda Holton -Recognition of CSHS Basketball Team Page 1 From: Brenda Holton To: Elmer Hodge; Fuzzy Minnix Date: 3/26/02 2:OOPM Subject: Recognition of CSHS Basketball Team Martha Cobble, 772-7589, called to say we may or may not want to change their recognition scheduled for the April 9 meeting at 3 p.m. J. J. Reddick will be unable to attend. He will be out of school that week and in Washington to receive another award. He will be back April 15 but that would mean doing the recognition at the April 23 meeting at 3 p.m. They are agreeable to do whatever you want to do - go ahead on April 9 without J .J. or wait. Just let her know what you want to do. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us CC: Mary Allen ~ ~z 3~ m~~ v ,~^' k~ ~ Brenda~-lolton -CSHS Basketball Recognitions - ~ Page 1 From: "RANDALL J. MECK" <rmeck@res.k12.va.us> To: <dchilders@co.roanoke.va.us>, <mcobble@res.k12.va.us>, <jhafey@res.k12.va.us>, <whicks@res.k12.va.us> Date: 4/15/02 4:13PM Subject: CSHS Basketball Recognitions Diane- \ , Here is the information you requested about the Cave Spring Basketball ~~~" Team for the Board of Supervisors recognition: I ~¢,A. ~~ ~- ~ ~` ~ +tX '~ ~~ Team Roster: Adam Trumbower,~J Redick,~Vlatt Hamilton,'~ndrew Davison,~Daniel Payne, !~ /Jake Kapfan, 9'Fad Bowers, ~f'om Hagan,~Ftyan Hergrueter, Austin Harris, Sohn (, ~'aul Branisteanu,rDrake Bushnell,~'iobbie Powell, ~B'avey Arthur /.7~ n4'~K- ~%caQ ~cr Coaches: Head Coach Billy Hicks, Assistant Coaches: Bob Hicks, Jason ~~~ ' f '~ ~ Cook, Chris Morris, Steve Buchanan, Randy Meck, and Tim Myers 3 Managers: Greg Rice, Dwayne Jennings, Marci Lang ~ ! C AA e,.t.~ Team Trainer: John Swartz i l•/I~ Athletic Director: Joe Hafey ~ Principal: Dr. Martha Cobble %~" , Team Recognitions: '~~ / JJ Redick - First Team All Western Valley District, First Team All J Northwest Region, First Team AAAVirginia Player of the Year -Western Valley District, Player of the Year - Northwest Region, Player of the Year - State of Virginia (Gatorade, ~ ~ ~ -~ Virginia High School Coaches Association). ~" ~ { Averaged 28.3 points per game as a senior Set new record for VHSL State Tournament Scoring and Three Point Shooting All Time Record for career points for Virginia Aig chool League Tom Hagan - Second Team All Western Valley District (basketball), First Team All State (football) ,,. ' Daniel Payne -First Team All State (football) f '~'"" v} Head Coach Billy Hicks -Northwest Region and Virginia State AAA Coach of ~ ~ '.t~-~ the Year ' ~ .. The team won the Western Valley District tournament, including defeating George Washington, Danville in Danville to win the championship. The team won the Northwest Region Championship. The team culminated the season by winning the AAA State Championship defeating George Wythe, Richmond in the state championship game at Liberty University in Lynchburg. If there is any additional information you need, please do not hesitate to email me! Randy Meck Brenda Holton - Re: CSHS Basketball Recognitions Page 1 From: Diane Childers To: RANDALL J. MECK Date: 4/16/02 8:41 AM Subject: Re: CSHS Basketball Recognitions Randy, Jonathan sounds like a remarkable individual. We will make sure he is included in the team recognition. Thanks for providing us with the update. Also, if you could provide us with the basketball and football teams' season records, as well as some additional biographical information on Daniel Payne and Tom Hagan, that would be helpful in preparing our resolutions. We like to provide as much individual background information as possible. Diane S. Childers Program Support Specialist County of Roanoke E-mail: dchilders@co.roanoke.va.us Phone: (540) 772-2178 Fax: (540) 772-2089 »> "RANDALL J. MECK" <rmeck@res.k12.va.us> 04/15/02 07:04PM »> Diane- I left off a very important team member from my listing on my previous email. Jonathan Fiedler was also on our varsity basketball roster and a true inspiration to all of us at Cave Spring. You may know Jonathan's story, but if not I will wrap it up in a nutshell for you. Jonathan was a valuable member of our boy's JV basketball program with a very promising basketball future last spring when he was tragically injured in a severe car accident last May. Jonathan spent 19 days in a coma and it was doubtful he would live, let alone play basketball ever again. Not only did Jonathan survive the accident but he has returned to the court with the true heart and determination of an exemplary Knight! We are very proud of his remarkable comeback and I ask that you please correct my previous email by adding him to our basketball roster! Thank you! Randy Meck Teacher, Basketball and Baseball Coach Key Club Sponsor, FBLA Sponsor Cave Spring High School 3712 Chaparral Drive Roanoke, VA 24018 (540) 772-7550 (540) 772-2107 (fax) CC: Brenda Holton; mcobble@res.k12.va.us Brenda Holton - Re: URGENT -Please call me 772-2005 -Reply -Reply Page 1 From: Legals Staff <legals@roanoke.com> To: <BHOLTON@co.roanoke.va.us> Date: 4/16/02 10:OOAM Subject: Re: URGENT -Please call me 772-2005 -Reply -Reply ok, will kill out all three »> "Brenda Holton" <BHOLTON@co.roanoke.va.us> - 4/16/02 9:51 AM »> Kim, I am so sorry but our County Attorney says that we cannot do this legally because of time limits. Therefore, please DO NOT RUN the THREE ADS. I will have to send you new copies with new dates. If you can keep whatever you have done and we will supply new dates for all three ads. I am so sorry about this. Please respond that you have receive this email or call me at 772-2005 so I can apologize in person. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> Legals Staff <legals@roanoke.com> 04/16/02 09:41AM »> this ad is scheduled to run April 17 & 23. The cost is $137.94 thank you. (That's all three) LEGAL NOTICE ~ROANOKE COUNTY ABOARD OF SUPERVISORS The Roanoke County Board Of Supervisors will hold a public hearing at 7 p.m. on Tuesday, April 23, 2002, in the Board Meeting Room of the Roanoke County Administration Center, 5204 Bernard Drive, Roanoke, VA, on the petition of Ralph T. Henry to obtain a Special Use Permit to operate a private stable on two parcels with the total acreage of 34.07acres located between 6341 and 6545 Corntassel Lane, Windsor Hills Magisterial District. A copy of this application is available for inspection in the Department of Community Development, 5204 Bernard Drive, Roanoke, VA. Dated: April 15, 2002 Mary H. Allen, Clerk (1885748) Brenda Holton - 4-23-02 Agenda Page 1 From: Brenda Holton To: Butch Church Date: 4/18/02 10:18AM Subject: 4-23-02 Agenda Butch, Mr. Hodge said to email you the agenda for the April 23 meeting. I am attaching the file. I have not added the resolution you requested about House Resolution 81 to the agenda yet but it is typed. Do you want to add it as new business? or Consent Agenda? Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us CC: Elmer Hodge Brenda Holton -Proposed Resolution for April 23 Agenda . Page 1 From: Butch Church To: Brenda Holton Date: 4/17/02 10:46PM Subject: Proposed Resolution for April 23 Agenda Brenda: Prepare this for consideration on the 23rd: County of Roanoke Resolution WHEREAS, our Country was founded on the precepts of freedom, liberty, diversity and the right of people to acknowledge God according to the dictates of conscience; and WHEREAS, neither the United States nor any State shall establish any official religion, but the people's right to pray and to recognize their religious beliefs, heritage and traditions on public property, including schools, shall not be infringed; and WHEREAS, the United States and the States shall not compose school prayers, nor require any person to join in prayer or other religious activity; and WHEREAS, the Roanoke County Board of Supervisors urges all cities and counties across the United States to join in an effort to reinstate prayer in the public schools by passing similar resolutions and uniting in a "grass roots" movement for that purpose; and NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of Supervisors strongly supports House Joint Resolution 81 introduced in the 107th Congress, 1st Session on December 20, 2001. ADOPTED, this 23rd day of April, 2002, in Roanoke County, Virginia. Signed: Roanoke County Supervisors Joseph B. "Butch" Church -Chairman ps: I will bring a copy of H.J. Res. 81 of the 107th Congress for the Agenda Packet Brenda Holton - Re: National Tourism Week Resolution Page 1 From: Brenda Holton ~ ;° ~ To: Heidi Mowry Date: 4/1/02 4:14PM Subject: Re: National Tourism Week Resolution Heidi - I received the information for the National Tourism Week which is actually a proclamation and not resolution. I don't see a problem with putting this on at 3 p.m. for April 23. I'll go ahead and type the proclamation up and get back with you the week of April 18th to finalize. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton@co.roanoke.va.us »> "Heidi Mowry" <hmowry@visitroanokeva.com> 04/01/02 03:34PM »> Ms. Bolton: Per our telephone conversation, attached please find a request letter for a National Tourism Week resolution and a draft resolution. If possible, our Executive Director, David Kjolhede, would like to have this item placed on the Agenda of the April 23rd (3:OOpm) Roanoke County Board of Supervisors meeting. Please advise. Thank you for your time. Sincerely, Heidi R. Mowry Executive Administrator Roanoke Valley Convention and Visitors Bureau CC: Elmer Hodge; Mary Allen r ~/ ` ,Brenda Holton -National Tourism Week Resolution ~ Page 1 From: "Heidi Mowry" <hmowry@visitroanokeva.com> ~ a To: <bholton@co.roanoke.va.us> Date: 4/1/02 3:35PM Subject: National Tourism Week Resolution Ms. Bolton: Per our telephone conversation, attached please find a request letter for a National Tourism Week resolution and a draft resolution. If possible, our Executive Director, David Kjolhede, would like to have this item placed on the Agenda of the April 23rd (3:OOpm) Roanoke County Board of Supervisors meeting. Please advise. Thank you for your time. ~ ~~`"" Sincerely, `~ Heidi R. Mowry Executive Administrator Roanoke Valley Convention and Visitors Bureau Brenda Holton - TEXT.htm ~ Page 1 Ms. Bolton: Per our telephone conversation, attached please find a request letter for a National Tourism Week resolution and a draft resolution. If possible, our Executive Director, David Kjolhede, would like to have this item placed on the Agenda of the Apri123rd (3:OOpm) Roanoke County Board of Supervisors meeting. Please advise. Thank you for your time. Sincerely, Heidi R. Mowry Executive Administrator Roanoke Valley Convention and Visitors Bureau the =~~. ROANOKE _' ~~~ :: UALLEY of Virginia April 1, 2002 Ms. Brenda Holton County of Roanoke P.O. Box 29800 Roanoke, VA 24018 Dear Ms. Holton: Enclosed please find a draft resolution declaring May 5 - 11, 2002 as National Tourism Week in the Roanoke Valley. I would respectfully request that this resolution be adopted by the Roanoke County Board of Supervisors at the appropriate meeting. Thank you for your consideration on this matter. Respectfully, David L. Kjolhede Executive Director Roanoke Valley Convention & Visitors Bureau 114 Market Street, Roanoke, Virginia 24011-1402 * 540-342-6025 * 1-800-635-5535 * Fax: 540-342-7119 * www.visitroanokeva.com the ~~=~~ AOANOKE "~~~ :: UALLEY of Virginia County of Roanoke National Tourism Week Resolution WHEREAS, the travel and tourism industry supports the vital interests of the County of Roanoke and the Roanoke Valley by contributing to employment, economic prosperity, international trade, peace, understanding and goodwill; and WHEREAS, travel and tourism ranks as an important industry in the County of Roanoke in terms of revenue generated, by contributing $71,352,000 in travelers spending, $15,732,000 in payroll and $2,192,000 in local taxes; and WHEREAS, travel and tourism has become a $1 million dollar per day industry in the Roanoke Valley, with a total yearly amount of $365,975,000; and WHEREAS, as people throughout the world become more aware of the outstanding cultural, recreational and natural resources available in the County of Roanoke and the Roanoke Valley, travel and tourism will become an increasingly important aspect in the lives of our citizens; and WHEREAS, given these laudable contributions to the economic, social and cultural well being of the citizens of the County of Roanoke, it is fitting that we recognize the importance of travel and tourism. NOW THEREFORE, the Roanoke County Board of Supervisors proclaims the week of May 5 - 11, 2002 as National Tourism Week and call upon the people Roanoke Valley Convention & Visitors Bureau 114 Market Street, Roanoke, Virginia 24011-1402 * 540-342-6025 * 1-800-635-5535 * Fax: 540-342-7119 * www.visitroanokeva.com the i-=~. ROANOKE "~~~ :: VALLEY ~ of v~rgin~p of the County of Roanoke to observe this week with appropriate ceremonies and activities. Roanoke Valley Convention & Visitors Bureau 114 Market Street, Roanoke, Virginia 24011-1402 * 540-342-6025 * 1-800-635-5535 * Fax: 540-342-7119 * www.visitroanokeva.com Brenda Holton - Re: Fwd: Steve Poff message ~ Page 1 From: Butch Church To: Brenda Holton Date: 4/17/02 10:23PM Subject: Re: Fwd: Steve Poff message Brenda: I have already been in contact with Mr. Poff. He may call you in the morning concerning an agenda item (which may not be on the agenda) concerning property on Red Lane--a proposal for a church. I advised him to contact you to see if the item made it for the 2nd reading, and if not, what he should do next. Please help him best that you can. Thanks, Joe "Butch" Church-Chairman Roanoke County Board of Supervisors (540) 772-2005 »> Brenda Holton 04/17/02 08:49AM »> Mr. Poff called again just a few minutes ago and said that since he did not hear from you, he wanted to know if you got the message from yesterday. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton~co.roanoke.va.us »> Brenda Holton 04/16/02 10:25AM »> Please call Steve Poff anytime during the day at 353-8957 or at home 389-4094. He said it was concerning Harborwood Construction. Brenda J. Holton Deputy Clerk Roanoke County Board of Supervisors 540-772-2005 bholton~co.roanoke.va.us Brerda'riorton -Jones St legal ad.wpd ~ Page 1 ~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on April 23, 2002, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia, at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing and second reading on the following matter, to-wit: ORDINANCE VACATING AND CLOSING AN UNIMPROVED AND UNUSED PORTION OF 25' RIGHT-OF-WAY KNOWN AS JONES STREET LYING ADJACENT TO LOTS 12 (TAX MAP #27.13-6-41) AND 13 (TAX MAP #27.13-6-15), BLOCK 3 AND LOT 12, BLOCK 5 (TAX MAP # 27.13-6-14), IN SECTION NO. 1, DWIGHT HILLS SUBDIVISION SHOWN IN PLAT BOOK 3, PAGE 5, IN THE HOLLINS MAGISTERIAL DISTRICT A copy of this ordinance is available for inspection in the office of the Clerk to the Board of Supervisors at 5204 Bernard Drive, Roanoke, VA. All members of the public interested in this matter may appear and be heard at the time and place aforesaid. Dated: Apri15, 2002 Mary H. Allen, CMC/AAE Clerk to the Board Please publish on the following dates: Tuesday, Apri19, 2002 Tuesday, April 16, 2002 This is a private citizen, payment will be sent (or contact made for payment) prior to noon on Friday, Apri15, 2002 William N. Reedy and Deborah E. Reedy 1343 Nover Avenue Roanoke, VA 24019 (540) 563-5691 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P.O. Box 29800 i Brenda Holton -Jones St. legal ad.wpd Page 2 Roanoke, VA 24018 Brenda Holton -Orchards Sec8 sse legal ad.wpd - Page 1 LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Apri123, 2002, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia, at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing and second reading on the following matter, to-wit: ORDINANCE TO VACATE A 15' SANITARY SEWER EASEMENT ON `PLAT OF "THE ORCHARDS", APPLEWOOD SECTION NO. 8', IN PLAT BOOK 14, PAGE 178, AND A PORTION OF A 20' SANITARY SEWER EASEMENT ON `PLAT SHOWING "THE ORCHARDS", HUNTRIDGE ROAD EXTENDED' IN PLAT BOOK 17, PAGE 85, AND FURTHER SHOWN AS EXISTING 20' SANITARY SEWER EASEMENT (P.B. 17, PG. 85) IN PLAT BOOK 18, PAGE 99, AND LOCATED IN THE HOLLINS MAGISTERIAL DISTRICT A copy of this ordinance is available for inspection in the office of the Clerk to the Board of Supervisors at 5204 Bernard Drive, Roanoke, VA. All members of the public interested in this matter may appear and be heard at the time and place aforesaid. Dated: April 5, 2002 Mary H. Allen, CMC/AAE Clerk to the Board Please publish on the following dates: Tuesday, Apri19, 2002 Tuesday, April 16, 2002 Please send the invoice to: F&W Community Development Corp. 2917 Penn Forest Blvd. Roanoke, VA 24018 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board P.O. Box 29800 Roanoke, VA 24018 Brenda Holton -Penn Forest de legal ad.wpd Page 1 ~ LEGAL NOTICE ROANOKE COUNTY BOARD OF SUPERVISORS Please be advised that the Board of Supervisors of Roanoke County, Virginia, at its meeting on Apri123, 2002, at the Roanoke County Administration Center, 5204 Bernard Drive, S.W., Roanoke, Virginia, at 7:00 p.m. or as soon thereafter as the matter may be heard, will hold a public hearing and second reading on the following matter, to-wit: ORDINANCE TO VACATE A 15' DRAINAGE EASEMENT DEDICATED ACROSS LOT 10, BLOCK SS, PLAT OF SECTION NO. 15, PENN FOREST, IN PLAT BOOK 9, PAGE 139, RESUBDIVIDED BY PLAT IN DEED BOOK 1192, PAGE 350, AND ACROSS LOT 1, BLOCK UU, PLAT OF SECTION NO. 18, PENN FOREST, IN PLAT BOOK 9, PAGE 331, AND TO VACATE A 40' DRAINAGE EASEMENT ACROSS LOT 10, BLOCK SS, SECTION 15, PENN FOREST, CREATED BY PLAT RECORDED IN DEED BOOK 1225, PAGE 1693, LOCATED IN THE CAVE SPRING MAGISTERIAL DISTRICT A copy of this ordinance is available for inspection in the office of the Clerk to the Board of Supervisors at 5204 Bernard Drive, Roanoke, VA. All members of the public interested in this matter may appear and be heard at the time and place aforesaid. Dated: Apri15, 2002 Mary H. Allen, CMC/AAE Clerk to the Board Please publish on the following dates: Tuesday, Apri19, 2002 Tuesday, April 16, 2002 This is a private citizen, payment will be sent (or contact made for payment) prior to noon on Friday, Apri15, 2002 James F. Kinder, Jr. 3043 Purple Finch Road Roanoke, VA 24018 (540)774-7708 SEND ORIGINAL AFFIDAVIT OF PUBLICATION TO: Mary H. Allen Clerk to the Board Brenda' Holton -Penn Forest de legal ad.wpd Page 2 ' P.O. Box 29800 Roanoke, VA 24018 2 CAVE SPRING PLAYERS EARN ALL-STATE LAURELS Published on December 26, 2001. Article 1 of 34 found. Page: B6 A pair of Cave Spring football players made The Associated Press All-Group AAA first team Tuesday.Senior punter Tom Hagan, a Virginia recruit, and senior tight end Daniel Payne were the only Timesland players on the first team.Franklin County senior place-kicker Jonathan Dudley made the second team.Hagan averaged 42.3 yards on his punts, with 15 going inside the 20-yard-line. Cave Spring also used him at quarterback, wide receiver and place-kicker. He made five field goals, Click for complete article