HomeMy WebLinkAbout3/23/2010 - RegularMarch 23, 2010 101
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the fourth Tuesday and the second
regularly scheduled meeting of the month of March 2010. Audio and video recordings
of this meeting will be held on file for a minimum of five (5) years in the office of the
Clerk to the Board of Supervisors.
IN RE: CALL TO ORDER
Chairman Church called the meeting to order at 3:00 p.m.
MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Eddie
"Ed" Elswick, Supervisors Michael W. Altizer, Richard C.
Flora, Charlotte A. Moore
MEMBERS ABSENT: None
STAFF PRESENT: B. Clayton Goodman III, County Administrator; Daniel R.
O'Donnell, Assistant County Administrator; Diane D. Hyatt,
Assistant County Administrator; Paul M. Mahoney, County
Attorney; Becky R. Meador, Clerk to the Board; Teresa
Hamilton Hall, Director of Public Information
IN RE: OPENING CEREMONIES
The invocation was given by Pastor Art Hearne of Lakeside Baptist
Church. The Pledge of Allegiance was recited by all present.
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of the 2010 Community Economic Development
Awards (Doug Chittum, Director of Economic Development)
Mr. Chittum presented to the Board a Community Economic Development
Award (CEDA) given to Roanoke County by the Virginia Economic Developers
Association for the development of Green Ridge Recreation Center. Mr. Chittum noted
that Roanoke County will move on to the Southeast Regional award level, which
includes seventeen states.
OZ March 23, 2010
IN RE: BRIEFINGS
1. Annual report from Center in the Square (Dr. Jim Sears, President
and General Manager)
Dr. Sears was not present at the meeting.
2. Annual report from the Roanoke Regional Partnership (Beth
Doughty, Executive Director)
Beth Doughty briefed the Board on the Roanoke Regional Partnerships'
projects in 2009. A copy of the PowerPoint presentation is on file in the Clerk to the
Board's office.
Supervisor Moore thanked Ms. Doughty for all their hard work and stated
that citizens use the website to find bike trails.
Chairman Church asked for further clarification from Ms. Doughty
concerning the 125 percent increase in Information Assistance. Ms. Doughty advised
this was a resource tool that is used for questions that may not be related to a particular
expansion or relocation project and is used by businesses, government, public and
private sectors.
IN RE: PUBLIC HEARINGS
1. Public hearing to receive citizen comments regarding proposed
amendments to the fiscal year 2009-2010 budget in accordance
with Section 15.2-2507, Code of Virginia (Brent Robertson,
Director of Management and Budget)
No citizens spoke on this item.
IN RE: NEW BUSINESS
1. Request to approve an amendment to the Roanoke Regional
Airport Commission agreement (Paul M. Mahoney, County
Attorney)
A-032310-1
There was no discussion.
Chairman Church moved to approve the request and authorize the County
Administrator to execute this amendment on behalf of Roanoke County. The motion
carried by the following recorded vote:
March 23, 2010 103
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
2. Request to approve the Roanoke Regional Airport Commission
Budget for fiscal year 2010-2011 (Diane D. Hyatt, Assistant County
Administrator; Jacqueline Shuck, Executive Director of the
Roanoke Regional Airport Commission)
Ms. Hyatt explained that it is a requirement for the Commission to submit
their budget each year for approval by the Board of Supervisors of Roanoke County and
Roanoke City Council. Ms. Hyatt further advised that this commission is self-sufficient
and does not require any funding.
There was no discussion.
RESOLUTION 032310-2 APPROVING THE ROANOKE
REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL
YEAR 2010-2011 UPON CERTAIN TERMS AND CONDITIONS
WHEREAS, Section 24.B of the Regional Airport Commission Act and Section
17.(a) of the contract between the City of Roanoke, Roanoke County and the Roanoke
Regional Airport Commission provide that the Commission shall prepare and submit its
operating budget for the forthcoming year to the Board of Supervisors of the County and
City Council of the City; and
WHEREAS, by report dated March 17, 2010, a copy of which is on file in the
office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport
Commission has submitted a request that the County approve the FY 2010-2011
budget of the Roanoke Regional Airport Commission.
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that the fiscal year 2010-2011 budget and proposed capital
expenditures for the Roanoke Regional Airport Commission as set forth in the March
17, 2010 report of the Commission Executive Director, a copy of which is incorporated
by reference herein, is hereby APPROVED, and the County Administrator and the Clerk
are authorized to execute and attest, respectively, on behalf of the County, any
documentation, in form approved by the County Attorney, necessary to evidence said
approval.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
104 March 23, 2010
3. Request to accept and appropriate funds in the amount of
$3,499,166 from a Federal Open Container grant for the design
and construction of the Roanoke River Greenway from Green Hill
Park to Mill Lane in the City of Salem (Janet Scheid, Greenway
Planner)
A-032310-3
County Attorney Paul Mahoney presented the Board report. There was no
discussion.
Chairman Church moved to approve the request. The motion carried by
the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
4. Request to adopt a resolution setting the allocation percentage
for personal property tax relief in Roanoke County for the 2010
tax year (Rebecca E. Owens, Director of Finance)
Ms. Owens advised the Board this is the allocation associated with the
$12.8 million grant from the Commonwealth of Virginia. Due to the percentage increase
from last year, additional analysis was done as well as contacting other localities, who
indicated the same trend.
Supervisors Altizer and Church stated they had concerns about the
increase in the percentage also; however, they are much more comfortable now that
Ms. Owens has explained the reasons for the increase and verified the accuracy of the
formula.
RESOLUTION 032310-4 SETTING THE ALLOCATION
PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN
ROANOKE COUNTY FOR THE 2010 TAX YEAR
WHEREAS, in accordance with the requirements set forth in Section 58.1-3524
(C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of
the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief
Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly and qualifying
vehicle with a taxable situs within the County commencing January 1, 2010, shall
receive personal property tax relief; and,
WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10
adopted by the Board of Supervisors on December 20, 2005.
March 23, 2010 105
NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS
OF ROANOKE COUNTY, VIRGINIA, as follows:
1. That tax relief shall be allocated so as to eliminate personal property
taxation for qualifying personal use vehicles valued at $1,000 or less.
2. That qualifying personal use vehicles valued at $1,001-$20,000 will be
eligible for 69.89 percent tax relief.
3. That qualifying personal use vehicles valued at $20,001 or more shall only
receive 69.89 percent tax relief on the first $20,000 of value.
4. That all other vehicles which do not meet the definition of "qualifying" (for
example, including but not limited to, business use vehicles, farm use vehicles, motor
homes, etc.) will not be eligible for any form of tax relief under this program.
5. That the percentages applied to the categories of qualifying personal use
vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke
County by the Commonwealth of Virginia.
6. Supplemental assessments for tax years 2005 and prior shall be deemed
`non-qualifying' for purposes of state tax relief and the local share due from the taxpayer
shall represent 100 percent of the assessed personal property tax.
7. That this resolution shall be effective from and after the date of its
adoption.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
IN RE: FIRST READING OF ORDINANCES
1. Ordinance amending Article II. Noise of Chapter 13 - Offenses-
Miscellaneous of the Roanoke County Code to provide for revised
definitions, exceptions, specific prohibitions and penalties (Paul
M. Mahoney, County Attorney)
Supervisor Altizer suggested that conversations be held with the Town of
Vinton to let them know the County is preparing to amend the ordinance to see how it
parallels with theirs and to receive their comments.
Supervisor Elswick questioned the amendment as it relates to motor
vehicles without factory installed mufflers, or their equivalent, that are legal in the
Commonwealth of Virginia. He requested more definition or slightly different wording on
the word equivalent to account for these vehicles. He also felt the 50-foot limitation on
band or music noise was a little too restrictive.
Mr. Mahoney explained this is one of the more difficult parts of the
ordinance. The Board has received many citizen complaints on this specific kind of
106 March 23, 2010
situation and is one of the factors driving some of the amendments that have been
suggested. The ordinance currently has a day and time restriction, which this
amendment would delete.
Supervisor Moore feels if we delete the day and time restrictions, we may
run into situations in the future and this restriction protects our citizens more from
industrial and commercial noises. If a business changes their operation and requests a
waiver, it would allow Roanoke County an opportunity to relay this information to the
citizens before it occurs.
Mr. Mahoney indicated this has been one of the most difficult policy issues
for the Board. The amendments to this ordinance are based on the fact that Roanoke
County is very different than an urban area like Roanoke City, where industrial and
commercial areas are centralized. It was Mr. Mahoney's opinion that with our society
functioning twenty-four hours per day and seven days per week, there will always be
conflicts between residential, commercial and industrial uses. He feels Supervisor
Moore's point is that by eliminating this language, the Board does lose a regulatory tool
for addressing problems associated with the combination of residential and commercial
properties found in Roanoke County. However, if the Board rezoned property for
commercial or industrial use, one of the elements that would be considered when
making the decision would be impact on surrounding properties. In the past, the Board
has struggled with these issues with some of the more difficult or controversial
rezonings. There does not seem to be a good answer.
Supervisor Altizer asked if a business in a commercial or industrial district
is open 24 hours per day and the sound that come from the operation of that business
occurs after 10:00 p.m., would the language we have in the ordinance now make that
noise illegal.
Mr. Mahoney responded that, with the day and time limits now in effect,
this could be alleged to be a violation.
Supervisor Elswick felt that the Board needed additional citizen and
industry comment so the Board can more fully understand the situations that are
currently happening. Additionally, he felt there should be some way to mediate
circumstances as they arise.
Chairman Church requested that the Board provide Mr. Mahoney with
their suggestions and ideas before the second reading of the ordinance.
Mr. Mahoney suggested that since April 13, 2010, is not an evening Board
meeting the Board might prefer a published public hearing on April 27, 2010.
Supervisor Church moved to approve the first reading and set the second
reading and public hearing for April 27, 2010. The motion carried by the following
recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
March 23, 2010 107
IN RE: SECOND READING OF ORDINANCES
discussion.
1. Ordinance authorizing the granting of a temporary construction
easement to the City of Roanoke through property owned by the
Roanoke County Board of Supervisors at Vinyard Park (Tax Map
Nos. 061.05-02-01 and 060.12-09-01) for the replacement of the
Berkley Road Bridge, Structure No. 8015, over Glade Creek in
Northeast Roanoke, Vinton Magisterial District (Lon Williams,
Landscape Architect/Park Planner)
There have been no changes since the first reading. There was no
ORDINANCE 032310-5 AUTHORIZING THE GRANTING OF A
TEMPORARY CONSTRUCTION EASEMENT TO THE CITY OF
ROANOKE THROUGH PROPERTY OWNED BY THE ROANOKE
COUNTY BOARD OF SUPERVISORS AT VINYARD PARK (TAX
MAP NOS. 061.05-02-01 AND 060.12-09-01) FOR THE
REPLACEMENT OF THE BERKLEY ROAD BRIDGE,
STRUCTURE NO. 8015, OVER GLADE CREEK IN NORTHEAST
ROANOKE, VINTON MAGISTERIAL DISTRICT
WHEREAS, the City of Roanoke, Virginia (City) requires a temporary
construction easement for obtaining temporary access to Roanoke County property
within Vinyard Park in connection with the replacement of the Berkley Road Bridge over
Glade Creek, all as shown on the plat entitled "PLAT SHOWING TEMPORARY
EASEMENT TO BE DEDICATED BY THE ROANOKE COUNTY BOARD OF
SUPERVISORS -CITY OF ROANOKE, VIRGINIA" (Exhibit A), dated February 17,
2010; and
WHEREAS, granting this temporary construction easement will have a minimal
impact upon County-owned property during the course of this construction project and
will result in safer pedestrian travel across the new bridge between portions of Vinyard
Park currently separated by Berkley Road; and
WHEREAS, the proposed replacement of the Berkley Road Bridge will serve the
interests of the public and is necessary for the public health, safety and welfare of the
citizens of Roanoke County.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on March 9, 2010, and a second
reading was held on March 23, 2010.
O8 March 23, 2010
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be temporarily
surplus, and is hereby made available for other public uses by conveyance to the City of
Roanoke for a temporary construction easement.
3. That donation to the City of Roanoke of a temporary construction
easement for the replacement of the Berkley Road Bridge, as shown on Exhibit A
attached hereto, with a new bridge structure which will also provide fora 5' wide
sidewalk with railings is hereby authorized and approved.
4. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Altizer to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
2. Ordinance authorizing conveyance of a 20' water line easement
and a 10' temporary construction easement to the Western
Virginia Water Authority (WVWA) through tracts 1A (Tax Map No.
061.05-02-02) and 2A (Tax Map No. 061.05-02-01) of Vinyard Park,
Vinton Magisterial District with a request to waive policy for the
granting of easements across County property and authorization
to enter into negotiations on a Memorandum of Agreement with
WVWA (Paul M. Mahoney, County Attorney; Janet Scheid,
Greenway Planner)
There have been no changes since the first reading. There was no
discussion.
ORDINANCE 032310-6 AUTHORIZING CONVEYANCE OF A 20'
WATER LINE EASEMENT AND A 10' TEMPORARY
CONSTRUCTION EASEMENT TO THE WESTERN VIRGINIA
WATER AUTHORITY (WVWA) THROUGH TRACTS 1A (TAX
MAP NO. 061.05-02-02) AND 2A (TAX MAP NO. 061.05-02-01)
OF VINYARD PARK, VINTON MAGISTERIAL DISTRICT WITH A
REQUEST TO WAIVE POLICY FOR THE GRANTING OF
EASEMENTS ACROSS COUNTY PROPERTY AND
AUTHORIZATION TO ENTER INTO NEGOTIATIONS ON A
MEMORANDUM OF AGREEMENT WITH WVWA
March 23, 2010 109
WHEREAS, the Western Virginia Water Authority (WVWA) requires a permanent
waterline easement and a temporary construction easement for construction of a new
waterline interconnector through Vinyard Park to provide backup water service to the
Bonsack area of Roanoke County from the Falling Creek water system, all as shown on
the plat entitled "EASEMENT PLAT FOR WESTERN VIRGINIA WATER AUTHORITY
SHOWING THE CREATION OF A NEW 20' WATERLINE EASEMENT AND A NEW
10' TEMPORARY CONSTRUCTION EASEMENT THROUGH TRACTS 1A AND 2A,
VINYARD PARK, SITUATE OFF BERKLEY RD, VINTON MAGISTERIAL DISTRICT,
ROANOKE COUNTY, VIRGINIA," (Exhibit A), prepared by Parker Design Group, dated
November 2, 2009, and revised March 1, 2010; and
WHEREAS, the Roanoke County Board of Supervisors adopted a policy for the
granting of easements across county property in December, 2007, which established a
permanent easement fee of $2.00 per square foot and additional administrative and
inspections fees; and
WHEREAS, the enforcement of the County's established permanent easement
fee for the easement acreage requested by the WVWA necessary for this project would
increase the estimated project cost to WVWA by more than fifty percent (50%); and
WHEREAS, it is in the long-term interest of the citizens of Roanoke County to
waive the county's previously established easement fee so as not to delay this waterline
extension project of the WVWA; and
WHEREAS, past experience and future expectations are that the County and the
WVWA will continue to need easements on the property of the other party for greenway
extensions, among other projects and for water and sewer line extensions or
relocations. Therefore, it will be in the mutual interest of both the County and the WVWA
to develop a Memorandum of Agreement to mutually benefit the citizens of Roanoke
County without the need to exchange the payment of funds between these
governmental entities in the normal course of their operations; and
WHEREAS, the proposed easement will serve the interests of the public and is
necessary for the public health, safety and welfare of the citizens of Roanoke County.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on March 9, 2010, and a second
reading was held on March 23, 2010.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and
is hereby made available for other public uses by conveyance to the Western Virginia
Water Authority (WVWA) for the provision of improving water service to the Bonsack
area of the county by construction of an interconnection with the Falling Creek water
system.
110 March 23, 2010
3. That donation to WVWA of an 20' permanent waterline easement for
construction of a new waterline and related improvements, and the temporary
conveyance of a 10' temporary construction easement, within the easement areas
designated on the above-mentioned map, attached and incorporated herein as Exhibit
A, on the County's property known as Vinyard Park, Tracts 1A and 2A, to provide
water service to the Bonsack area, is hereby authorized and approved and any
easement fee which might be imposed under the county's permanent easement policy
is hereby waived.
4. That county staff is directed to enter into good faith negotiations with
WVWA for creation of a Memorandum of Agreement or similar document to achieve a
"no-charge" easement exchange of comparable properties for future approval of the
Board of Supervisors.
4. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Church to adopt the ordinance and carried by the
following recorded vote:
AYES: Supervisors Moore, Flora, Elswick, Church
NAYS: None
ABSTAIN: Supervisor Altizer
IN RE: APPOINTMENTS
1. Appointment of Alternate Commission Member to the Roanoke
Valley Regional Juvenile Detention Commission
Assistant County Administrator Daniel R. O'Donnell recommended
appointing Laurie Gearheart, Assistant Director of Finance, as an alternate
member of the Commission. Judge Joseph M. Clarke II has approved the
recommendation. Confirmation of the appointment was placed on the Consent
Agenda.
IN RE: CONSENT AGENDA
RESOLUTION 032310-7 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM J- CONSENT AGENDA
March 23, 2010 111
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for March 23,
2010 designated as Item J -Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 3 inclusive, as follows:
1. Approval of minutes -October 27, 2009
2. Confirmation of appointments to the Roanoke Valley Greenway Commission
and Roanoke Valley Regional Juvenile Detention Commission
3. Resolution authorizing recordation of a deed restriction designating a reserve
area for stormwater management, access and maintenance on property
owned by the Board of Supervisors at the Roanoke County Fire Training
Facility, Catawba Magisterial District
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
RESOLUTION 032310-7.b AUTHORIZING RECORDATION OF A
DEED RESTRICTION DESIGNATING A RESERVE AREA FOR
STORMWATER MANAGEMENT, ACCESS AND MAINTENANCE
ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS
AT THE ROANOKE COUNTY FIRE TRAINING FACILITY,
CATAWBA MAGISTERIAL DISTRICT
WHEREAS, Roanoke County has constructed a new Fire Training Facility
located on County owned property on Kessler Mill Road, Virginia Secondary Route 630,
Catawba Magisterial District; and
WHEREAS, the County of Roanoke desires to permanently designate and
restrict the use of portions of its property for purposes of a reserved area for stormwater
management, access and maintenance, identified as comprising portions of Tax Map #
036.03-01-01.02 and Tax Map # 036.03-01-01.00, as necessary for the completion and
occupation of the County's Fire Training Facility, as shown on the plat entitled
"RESERVE AREA EXHIBIT DRAWING, ROANOKE COUNTY FIRE TRAINING
FACILITY, ROANOKE COUNTY, VA," prepared by Engineering Concepts, Inc., dated
May 21, 2009; and
WHEREAS, the proposed designation of this certain reserve area for purposes of
stormwater management, access and maintenance, will serve the interests of the public
and is necessary for the public health, safety and welfare of the citizens of Roanoke
County.
112 March 23, 2010
THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 10.1-1701 of the Code of
Virginia, the County of Roanoke, as a public body defined in Section 10.1-1700 of said
Code, may acquire and designate property to be retained for use as open-space and for
the preservation of such real estate. A reading of this resolution was held on March 23,
2010.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be restricted and preserved for public uses shall be
permanently reserved and dedicated in connection with the construction of Roanoke
County's Fire Training Facility.
3. That the recordation of a permanent deed restriction for purposes of
designating and setting apart a stormwater management, access and maintenance
area, as the reserve area designated on the above-mentioned map, on the County's
property (Tax Map No. 036.03-01-01.02 and Tax Map No. 036.03-01-01.00) adjacent to
the Fire Training Facility, is hereby authorized and approved.
4. That the County Administrator is hereby authorized to execute such
documents and take such further actions as may be necessary to accomplish this deed
restriction, all of which shall be on form approved by the County Attorney.
5. That this resolution shall be effective on and from the date of its adoption.
On motion of Supervisor Altizer to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
IN RE: REPORTS
Supervisor Flora moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Accounts Paid -February 2010
March 23, 2010 113
5. Analysis of Comparative Schedule of Budgeted and Actual
Expenditures and Encumbrances for the month ended February
28, 2010
6. Analysis of Comparative Statement of Budgeted and Actual
Revenues for the month ended February 28, 2010
IN RE: WORK SESSIONS
At 4:12 p.m. Chairman Church adjourned to the 4t" Floor for work
sessions.
1. Work session to discuss fiscal year 2010-2011 budget
development (Brent Robertson, Director of Management and
Budget)
The work session was held from 4:27 p.m. until 5:01 p.m.
Mr. Robertson reported that the County may be better off than expected in
regard to cuts from the state.
Diane Hyatt advised that the Schools were able to balance their budget
with a level $3.0 million transfer from the County with no lay-offs. This also benefitted
the County budget.
Rebecca Owens briefed the Board on the health insurance plans for both
County and School employees. A copy of the PowerPoint presented is on file for
inspection in the office of the Clerk to the Board.
Ms. Owens indicated that June 30, 2010, will be the end of a five-year
contract with Anthem. A Request for Proposals (RFP) was done with six bids received
and follow-up interviews were completed. The decision was Anthem should be awarded
the new contract. Staff recommends increasing rates 4.1 percent in fiscal year 2010-
2011 to be funded from the health insurance reserves. The amount being collected from
retirees covers their increase. This 4.1 percent increase would not be passed on to the
employees, but would be covered under the health care reserves.
Repayment of a loan from the health insurance reserves for fire trucks will
be paid back over the next three years.
Ms. Owens plans to bring the rates to the April 13, 2010, Board meeting
for approval.
Supervisor Altizer asked when staff would analyze the new health care bill
to determine what effect it will have on our health insurance plan. Staff plans to do so
when the current budget has been finalized.
Clay Goodman and Joe Sgroi spoke to the Board about grant-funded
positions within the County's workforce, of which there are currently ten. If any of these
114 March 23, 2010
positions may be deemed essential to the County and the State discontinues funding,
the County may try to find a position under the County classification plan for that
employee. The County cannot guarantee employment; however, will do whatever can
be done to assist those employees. The County anticipates openings through attrition.
The Board agreed with this decision.
2. Work session on implementing a wellness program for Roanoke
County employees (Joseph Sgroi, Director of Human Resources;
Rebecca Owens, Director of Finance; Anita Hassell, Assistant
Director of Human Resources; Rob Light, Purchasing Manager
and Tom Revels, Living Well Health Solutions)
The work session was held from 5:01 p.m. until 5:58 p.m.
A copy of the PowerPoint presented is on file for inspection in the office of
the Clerk to the Board. Chip Finch and Tabitha Blanton with Living Well Health
Solutions were present.
A typical contract for a wellness program is two to three years. The County
would probably choose to extend to a fourth and fifth year. It takes approximately five
years for pay-off.
The criteria for being noncompliant were discussed. Outcome is not part of
compliance, only participation. Medications will not be required if the employee does not
wish to take them. By law an alternative must be provided. Employees of other localities
that were contacted for references held the program in high regard.
The majority of time the clinics are utilized is for scheduled appointments
for chronic illness follow-up and wellness care. There is time set aside each day for sick
visits. The amount of hours the nurse practitioner works could be adjusted at a later
time if it was found that more hours are needed. This equals approximately two visits
per hour at 700 employees per quarter. There would be no weekend coverage.
Mr. Finch commented that two of every three participants in the health risk
assessments will have at least two red lines (concerning areas) on their health report
card. It is anticipated that only 11 percent of those people will be treating those
conditions.
Locations for the clinics have not yet been determined; however, the
Administration Center and West County or Salem are being considered.
It was the consensus of the Board to move forward with the project.
3. Work session on public transportation -County of Roanoke
Transportation Program (CORTRAN) (B. Clayton Goodman III,
County Attorney, Laurie L. Gearheart, Assistant Director of
Finance and Terrie Cochran, Executive Secretary)
March 23, 2010 115
This work session was postponed until April 13, 2010.
4. Work session on Capital Improvement Program (CIP) Review
Committee annual report (Brent Robertson, Director of
Management and Budget)
The work session was held from 6:08 p.m. until 6:26 p.m.
Mr. Robertson distributed a report composed by the CIP Review
Committee. A copy is on file for inspection in the office of the Clerk to the Board.
Supervisor Elswick requested Mr. Robertson provide him with rankings of
projects for past years.
Due to time constraints, Chairman Church asked the CIP Review
Committee to come back for another work session when the Board would have
adequate time to spend with them. The Committee was agreeable and a date will be
determined when more convenient.
IN RE: PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
Chairman Church declared the Board in open session at 7:00 p.m. with all
members present.
1. The petition of Roanoke Moose Lodge #284, to obtain a special
use permit in an ARCS, Agricultural Residential, District with
conditions and special use permit, to operate Outdoor Gatherings
on approximately 25 acres, located at 3233 Catawba Valley Drive,
Catawba Magisterial District (Philip Thompson, Deputy Director of
Planning)
Ted Hensley, Governor of Moose Lodge #284, was present.
No citizens spoke on this item. There was no discussion.
ORDINANCE 032310-8 GRANTING A SPECIAL USE PERMIT
FOR OUTDOOR GATHERINGS ON 25 ACRES LOCATED AT
3233 CATAWBA VALLEY DRIVE (TAX MAP NO. 16.03-1-46)
CATAWBA MAGISTERIAL DISTRICT, UPON THE PETITION OF
THE ROANOKE MOOSE LODGE #284
WHEREAS, Roanoke Moose Lodge #284 has filed a petition for a special use
permit for Outdoor Gatherings to be located at 3233 Catawba Valley Drive (Tax Map
No. 16.03-1-46) in the Catawba Magisterial District; and
116 March 23, 2010
WHEREAS, the Planning Commission held a public hearing on this matter on
March 2, 2010; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first
reading on this matter on February 23, 2010; the second reading and public hearing on
this matter was held on March 23, 2010.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board finds that the granting of a special use permit to the Roanoke
Moose Lodge #284 for Outdoor Gatherings on 25 acres located at 3233 Catawba Valley
Drive in the Catawba Magisterial District is substantially in accord with the adopted 2005
Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the
1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact
on the surrounding neighborhood or community and said special use permit is hereby
approved with the following conditions:
a) Substantial conformance with concept plan dated February 9, 2010.
b) Substantial conformance with Detailed Plan of Facilities dated February 11t,
2010.
c) Maximum number of ticket sales shall not exceed 1,200 tickets sold per day.
d) The special use permit shall be valid for a period of two (2) years, with events
taking place June 3-5, 2010, and June 2-4, 2011.
e) The Roanoke Moose Lodge shall notify the Zoning Administrator in writing of the
event contact person with contact information at least sixty (60) days prior to
each event.
f) There shall a 100-foot buffer along Route 311 where no parking will take place.
g) There will be no camping in front of the building.
h) A parking plan shall be submitted to the Zoning Administrator for review sixty (60)
days prior to each event to determine parking capacity and circulation.
i) There will be at minimum of ten (10) volunteers to provide security and a
minimum of three (3) emergency medical personnel volunteers during the event.
These volunteers will be identified by vests or badges.
2. That this ordinance shall be in full force and effect thirty (30) days after its final
passage. All ordinances or parts of ordinances in conflict with the provisions of this
ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed
to amend the zoning district map to reflect the change in zoning classification authorized
by this ordinance.
On motion of Supervisor Church to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
IN RE: PROCLAMATIONS, RESOLUTION, RECOGNITIONS AND AWARDS
March 23, 2010 117
1. Resolution of appreciation to Warren B. Campbell for his service
on the Roanoke County Electoral Board
Clerk of Circuit Court, Steve McGraw was present. Chairman Dana Martin
and Ronkeith Adkins of the Electoral Board were present. Also attending were County
Registrar Judy Stokes, Betty Graham and Anne Wagner from the Office of Elections. All
offered their thanks for his service and kindness without regard to political affiliation.
RESOLUTION 032310-9 OF APPRECIATION TO WARREN B.
CAMPBELL FOR HIS SERVICE ON THE ROANOKE COUNTY
ELECTORAL BOARD
WHEREAS, Warren B. Campbell served on the Roanoke County Electoral
Board from March 1, 1998, until February 28, 2010, having been reappointed three
times; and
WHEREAS, Mr. Campbell was elected to serve as Chairman, Vice-Chairman
and Secretary of the Roanoke County Electoral Board; and
WHEREAS, during his tenure, the number of registered voters in Roanoke
County grew from 50,654 to 65,846; and
WHEREAS, during Mr. Campbell's tenure on the Electoral Board, he was
instrumental in selecting and instituting new touch screen voting equipment in 2003,
which has been a tremendous advancement in the voting process; and
WHEREAS, prior to service on the Electoral Board, Mr. Campbell served as
Chairman of the Roanoke County Democratic Committee; and
WHEREAS, through his leadership and involvement in Roanoke County
elections as a member of the Electoral Board, Mr. Campbell has demonstrated his
dedication and commitment to the citizens of Roanoke County.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia on its own behalf and on behalf of all its citizens, does hereby
extend its sincere appreciation to Mr. Warren B. Campbell for his service on the
Roanoke County Electoral Board; and
BE IT FURTHER RESOLVED that the Board of Supervisors extends its best
wishes for all his future endeavors.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
2. Recognition of Andrea Rickey, Communications Officer III, for
118 March 23, 2010
receiving the Communications Officer of the Year Award for 2009
Also attending were Ms. Rickey's daughter and parents, as well as many
of her co-workers.
IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
Anda Divine and Judi Walter of 8536 and 8588 Starlight Lane in Boones
Mill spoke on the amendments to the Noise Ordinance. Ms. Divine stated there would
be a lot of citizen input; however, this evening a lot of the citizens are at a meeting at
Clearbrook School.
Katie McHugh of 5812 Old Lot Court and speaking on behalf of the
Student Advisory Council for Roanoke County Schools spoke on YADAPP. Miss
McHugh explained that Green Ribbon Week was held last week in Roanoke County
Schools. Miss McHugh indicated this Saturday will be the 6t" annual youth leadership
conference (YADAPP) which stands for Youth Alcohol and Drug Abuse Prevention
Project from 1:00 to 7:00 p.m., followed by Bandfest, which is presented by the Student
Advisory Council and is from 7:00 to 11:00 p.m. in the Northside High School gym. This
is a cooperative effort between Roanoke City, Salem, Botetourt and Roanoke County
and the purpose is to spread risk free messages. Ten bands are scheduled to compete
for cash prizes and a traveling trophy. The master of ceremonies is Aaron Davis, who is
a former national championship football player from the University of Nebraska.
IN RE: FUNDING REQUEST FOR FISCAL 2010-2011 BUDGET
1. Cultural, Tourism and Other Agencies
Chairman Church advised that this time had been set aside for cultural,
tourism and other agencies to submit funding requests to the Board for the fiscal year
2010-2011 budget. The agencies were called to speak in alphabetical order from A to
Z.
Representatives from 22 agencies addressed the Board to request
funding. A list of representatives is on file in the Clerk to the Board of Supervisors
office.
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Moore congratulated the Cave Spring Knights for winning the
State basketball championship for the second year in a row. Ms. Moore invited
everyone to come out Saturday to help clean up the greenways at Green Hill Park in the
new section. She invited everyone to attend Bandfest at Northside High School to
support our youth.
March 23, 2010 119
Supervisor Church congratulated the Northside Vikings basketball team
for almost pulling off a double state championship. Congratulations to the team and
Coach Pope. He was honored to attend a Governor's School youth press conference. It
was quite an affair and the students gave a tour of the school. He invited the viewing
audience to see the young minds at work. Several of the Board members had the
honor of attending the Miss America homecoming. Virginia has three Miss Americas
and he believes it may be the only state in the country that has three. Most interesting
was a tour of the Carillion Roanoke Memorial Neonatal Intensive Care Unit. Everyone
may not know that the pageant is involved with The Children's Miracle Network, which is
a very meaningful organization.
IN RE: ADJOURNMENT
Chairman Church adjourned the meeting at 8:48 p.m.
Submitted by: Approved by:
~~ ~ I
, 'u`"~ `''~`--
rr. Becky R. ador Jose B. "Butch" Church
Clerk to the Board Chairman
L
120
March 23, 2010
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