Loading...
HomeMy WebLinkAbout3/23/2010 - RegularMarch 23, 2010 101 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the fourth Tuesday and the second regularly scheduled meeting of the month of March 2010. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. IN RE: CALL TO ORDER Chairman Church called the meeting to order at 3:00 p.m. MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Eddie "Ed" Elswick, Supervisors Michael W. Altizer, Richard C. Flora, Charlotte A. Moore MEMBERS ABSENT: None STAFF PRESENT: B. Clayton Goodman III, County Administrator; Daniel R. O'Donnell, Assistant County Administrator; Diane D. Hyatt, Assistant County Administrator; Paul M. Mahoney, County Attorney; Becky R. Meador, Clerk to the Board; Teresa Hamilton Hall, Director of Public Information IN RE: OPENING CEREMONIES The invocation was given by Pastor Art Hearne of Lakeside Baptist Church. The Pledge of Allegiance was recited by all present. IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of the 2010 Community Economic Development Awards (Doug Chittum, Director of Economic Development) Mr. Chittum presented to the Board a Community Economic Development Award (CEDA) given to Roanoke County by the Virginia Economic Developers Association for the development of Green Ridge Recreation Center. Mr. Chittum noted that Roanoke County will move on to the Southeast Regional award level, which includes seventeen states. OZ March 23, 2010 IN RE: BRIEFINGS 1. Annual report from Center in the Square (Dr. Jim Sears, President and General Manager) Dr. Sears was not present at the meeting. 2. Annual report from the Roanoke Regional Partnership (Beth Doughty, Executive Director) Beth Doughty briefed the Board on the Roanoke Regional Partnerships' projects in 2009. A copy of the PowerPoint presentation is on file in the Clerk to the Board's office. Supervisor Moore thanked Ms. Doughty for all their hard work and stated that citizens use the website to find bike trails. Chairman Church asked for further clarification from Ms. Doughty concerning the 125 percent increase in Information Assistance. Ms. Doughty advised this was a resource tool that is used for questions that may not be related to a particular expansion or relocation project and is used by businesses, government, public and private sectors. IN RE: PUBLIC HEARINGS 1. Public hearing to receive citizen comments regarding proposed amendments to the fiscal year 2009-2010 budget in accordance with Section 15.2-2507, Code of Virginia (Brent Robertson, Director of Management and Budget) No citizens spoke on this item. IN RE: NEW BUSINESS 1. Request to approve an amendment to the Roanoke Regional Airport Commission agreement (Paul M. Mahoney, County Attorney) A-032310-1 There was no discussion. Chairman Church moved to approve the request and authorize the County Administrator to execute this amendment on behalf of Roanoke County. The motion carried by the following recorded vote: March 23, 2010 103 AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 2. Request to approve the Roanoke Regional Airport Commission Budget for fiscal year 2010-2011 (Diane D. Hyatt, Assistant County Administrator; Jacqueline Shuck, Executive Director of the Roanoke Regional Airport Commission) Ms. Hyatt explained that it is a requirement for the Commission to submit their budget each year for approval by the Board of Supervisors of Roanoke County and Roanoke City Council. Ms. Hyatt further advised that this commission is self-sufficient and does not require any funding. There was no discussion. RESOLUTION 032310-2 APPROVING THE ROANOKE REGIONAL AIRPORT COMMISSION BUDGET FOR FISCAL YEAR 2010-2011 UPON CERTAIN TERMS AND CONDITIONS WHEREAS, Section 24.B of the Regional Airport Commission Act and Section 17.(a) of the contract between the City of Roanoke, Roanoke County and the Roanoke Regional Airport Commission provide that the Commission shall prepare and submit its operating budget for the forthcoming year to the Board of Supervisors of the County and City Council of the City; and WHEREAS, by report dated March 17, 2010, a copy of which is on file in the office of the Clerk of the Board, the Executive Director of the Roanoke Regional Airport Commission has submitted a request that the County approve the FY 2010-2011 budget of the Roanoke Regional Airport Commission. THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia that the fiscal year 2010-2011 budget and proposed capital expenditures for the Roanoke Regional Airport Commission as set forth in the March 17, 2010 report of the Commission Executive Director, a copy of which is incorporated by reference herein, is hereby APPROVED, and the County Administrator and the Clerk are authorized to execute and attest, respectively, on behalf of the County, any documentation, in form approved by the County Attorney, necessary to evidence said approval. On motion of Supervisor Flora to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 104 March 23, 2010 3. Request to accept and appropriate funds in the amount of $3,499,166 from a Federal Open Container grant for the design and construction of the Roanoke River Greenway from Green Hill Park to Mill Lane in the City of Salem (Janet Scheid, Greenway Planner) A-032310-3 County Attorney Paul Mahoney presented the Board report. There was no discussion. Chairman Church moved to approve the request. The motion carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 4. Request to adopt a resolution setting the allocation percentage for personal property tax relief in Roanoke County for the 2010 tax year (Rebecca E. Owens, Director of Finance) Ms. Owens advised the Board this is the allocation associated with the $12.8 million grant from the Commonwealth of Virginia. Due to the percentage increase from last year, additional analysis was done as well as contacting other localities, who indicated the same trend. Supervisors Altizer and Church stated they had concerns about the increase in the percentage also; however, they are much more comfortable now that Ms. Owens has explained the reasons for the increase and verified the accuracy of the formula. RESOLUTION 032310-4 SETTING THE ALLOCATION PERCENTAGE FOR PERSONAL PROPERTY TAX RELIEF IN ROANOKE COUNTY FOR THE 2010 TAX YEAR WHEREAS, in accordance with the requirements set forth in Section 58.1-3524 (C) (2) and Section 58.1-3912 (E) of the Code of Virginia, as amended by Chapter 1 of the Acts of Assembly and as set forth in item 503.E (Personal Property Tax Relief Program or "PPTRA") of Chapter 951 of the 2005 Acts of Assembly and qualifying vehicle with a taxable situs within the County commencing January 1, 2010, shall receive personal property tax relief; and, WHEREAS, this Resolution is adopted pursuant to Ordinance 122005-10 adopted by the Board of Supervisors on December 20, 2005. March 23, 2010 105 NOW THEREFORE, BE IT RESOLVED, BY THE BOARD OF SUPERVISORS OF ROANOKE COUNTY, VIRGINIA, as follows: 1. That tax relief shall be allocated so as to eliminate personal property taxation for qualifying personal use vehicles valued at $1,000 or less. 2. That qualifying personal use vehicles valued at $1,001-$20,000 will be eligible for 69.89 percent tax relief. 3. That qualifying personal use vehicles valued at $20,001 or more shall only receive 69.89 percent tax relief on the first $20,000 of value. 4. That all other vehicles which do not meet the definition of "qualifying" (for example, including but not limited to, business use vehicles, farm use vehicles, motor homes, etc.) will not be eligible for any form of tax relief under this program. 5. That the percentages applied to the categories of qualifying personal use vehicles are estimated fully to use all available PPTRA funds allocated to Roanoke County by the Commonwealth of Virginia. 6. Supplemental assessments for tax years 2005 and prior shall be deemed `non-qualifying' for purposes of state tax relief and the local share due from the taxpayer shall represent 100 percent of the assessed personal property tax. 7. That this resolution shall be effective from and after the date of its adoption. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance amending Article II. Noise of Chapter 13 - Offenses- Miscellaneous of the Roanoke County Code to provide for revised definitions, exceptions, specific prohibitions and penalties (Paul M. Mahoney, County Attorney) Supervisor Altizer suggested that conversations be held with the Town of Vinton to let them know the County is preparing to amend the ordinance to see how it parallels with theirs and to receive their comments. Supervisor Elswick questioned the amendment as it relates to motor vehicles without factory installed mufflers, or their equivalent, that are legal in the Commonwealth of Virginia. He requested more definition or slightly different wording on the word equivalent to account for these vehicles. He also felt the 50-foot limitation on band or music noise was a little too restrictive. Mr. Mahoney explained this is one of the more difficult parts of the ordinance. The Board has received many citizen complaints on this specific kind of 106 March 23, 2010 situation and is one of the factors driving some of the amendments that have been suggested. The ordinance currently has a day and time restriction, which this amendment would delete. Supervisor Moore feels if we delete the day and time restrictions, we may run into situations in the future and this restriction protects our citizens more from industrial and commercial noises. If a business changes their operation and requests a waiver, it would allow Roanoke County an opportunity to relay this information to the citizens before it occurs. Mr. Mahoney indicated this has been one of the most difficult policy issues for the Board. The amendments to this ordinance are based on the fact that Roanoke County is very different than an urban area like Roanoke City, where industrial and commercial areas are centralized. It was Mr. Mahoney's opinion that with our society functioning twenty-four hours per day and seven days per week, there will always be conflicts between residential, commercial and industrial uses. He feels Supervisor Moore's point is that by eliminating this language, the Board does lose a regulatory tool for addressing problems associated with the combination of residential and commercial properties found in Roanoke County. However, if the Board rezoned property for commercial or industrial use, one of the elements that would be considered when making the decision would be impact on surrounding properties. In the past, the Board has struggled with these issues with some of the more difficult or controversial rezonings. There does not seem to be a good answer. Supervisor Altizer asked if a business in a commercial or industrial district is open 24 hours per day and the sound that come from the operation of that business occurs after 10:00 p.m., would the language we have in the ordinance now make that noise illegal. Mr. Mahoney responded that, with the day and time limits now in effect, this could be alleged to be a violation. Supervisor Elswick felt that the Board needed additional citizen and industry comment so the Board can more fully understand the situations that are currently happening. Additionally, he felt there should be some way to mediate circumstances as they arise. Chairman Church requested that the Board provide Mr. Mahoney with their suggestions and ideas before the second reading of the ordinance. Mr. Mahoney suggested that since April 13, 2010, is not an evening Board meeting the Board might prefer a published public hearing on April 27, 2010. Supervisor Church moved to approve the first reading and set the second reading and public hearing for April 27, 2010. The motion carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None March 23, 2010 107 IN RE: SECOND READING OF ORDINANCES discussion. 1. Ordinance authorizing the granting of a temporary construction easement to the City of Roanoke through property owned by the Roanoke County Board of Supervisors at Vinyard Park (Tax Map Nos. 061.05-02-01 and 060.12-09-01) for the replacement of the Berkley Road Bridge, Structure No. 8015, over Glade Creek in Northeast Roanoke, Vinton Magisterial District (Lon Williams, Landscape Architect/Park Planner) There have been no changes since the first reading. There was no ORDINANCE 032310-5 AUTHORIZING THE GRANTING OF A TEMPORARY CONSTRUCTION EASEMENT TO THE CITY OF ROANOKE THROUGH PROPERTY OWNED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS AT VINYARD PARK (TAX MAP NOS. 061.05-02-01 AND 060.12-09-01) FOR THE REPLACEMENT OF THE BERKLEY ROAD BRIDGE, STRUCTURE NO. 8015, OVER GLADE CREEK IN NORTHEAST ROANOKE, VINTON MAGISTERIAL DISTRICT WHEREAS, the City of Roanoke, Virginia (City) requires a temporary construction easement for obtaining temporary access to Roanoke County property within Vinyard Park in connection with the replacement of the Berkley Road Bridge over Glade Creek, all as shown on the plat entitled "PLAT SHOWING TEMPORARY EASEMENT TO BE DEDICATED BY THE ROANOKE COUNTY BOARD OF SUPERVISORS -CITY OF ROANOKE, VIRGINIA" (Exhibit A), dated February 17, 2010; and WHEREAS, granting this temporary construction easement will have a minimal impact upon County-owned property during the course of this construction project and will result in safer pedestrian travel across the new bridge between portions of Vinyard Park currently separated by Berkley Road; and WHEREAS, the proposed replacement of the Berkley Road Bridge will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 9, 2010, and a second reading was held on March 23, 2010. O8 March 23, 2010 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be temporarily surplus, and is hereby made available for other public uses by conveyance to the City of Roanoke for a temporary construction easement. 3. That donation to the City of Roanoke of a temporary construction easement for the replacement of the Berkley Road Bridge, as shown on Exhibit A attached hereto, with a new bridge structure which will also provide fora 5' wide sidewalk with railings is hereby authorized and approved. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 2. Ordinance authorizing conveyance of a 20' water line easement and a 10' temporary construction easement to the Western Virginia Water Authority (WVWA) through tracts 1A (Tax Map No. 061.05-02-02) and 2A (Tax Map No. 061.05-02-01) of Vinyard Park, Vinton Magisterial District with a request to waive policy for the granting of easements across County property and authorization to enter into negotiations on a Memorandum of Agreement with WVWA (Paul M. Mahoney, County Attorney; Janet Scheid, Greenway Planner) There have been no changes since the first reading. There was no discussion. ORDINANCE 032310-6 AUTHORIZING CONVEYANCE OF A 20' WATER LINE EASEMENT AND A 10' TEMPORARY CONSTRUCTION EASEMENT TO THE WESTERN VIRGINIA WATER AUTHORITY (WVWA) THROUGH TRACTS 1A (TAX MAP NO. 061.05-02-02) AND 2A (TAX MAP NO. 061.05-02-01) OF VINYARD PARK, VINTON MAGISTERIAL DISTRICT WITH A REQUEST TO WAIVE POLICY FOR THE GRANTING OF EASEMENTS ACROSS COUNTY PROPERTY AND AUTHORIZATION TO ENTER INTO NEGOTIATIONS ON A MEMORANDUM OF AGREEMENT WITH WVWA March 23, 2010 109 WHEREAS, the Western Virginia Water Authority (WVWA) requires a permanent waterline easement and a temporary construction easement for construction of a new waterline interconnector through Vinyard Park to provide backup water service to the Bonsack area of Roanoke County from the Falling Creek water system, all as shown on the plat entitled "EASEMENT PLAT FOR WESTERN VIRGINIA WATER AUTHORITY SHOWING THE CREATION OF A NEW 20' WATERLINE EASEMENT AND A NEW 10' TEMPORARY CONSTRUCTION EASEMENT THROUGH TRACTS 1A AND 2A, VINYARD PARK, SITUATE OFF BERKLEY RD, VINTON MAGISTERIAL DISTRICT, ROANOKE COUNTY, VIRGINIA," (Exhibit A), prepared by Parker Design Group, dated November 2, 2009, and revised March 1, 2010; and WHEREAS, the Roanoke County Board of Supervisors adopted a policy for the granting of easements across county property in December, 2007, which established a permanent easement fee of $2.00 per square foot and additional administrative and inspections fees; and WHEREAS, the enforcement of the County's established permanent easement fee for the easement acreage requested by the WVWA necessary for this project would increase the estimated project cost to WVWA by more than fifty percent (50%); and WHEREAS, it is in the long-term interest of the citizens of Roanoke County to waive the county's previously established easement fee so as not to delay this waterline extension project of the WVWA; and WHEREAS, past experience and future expectations are that the County and the WVWA will continue to need easements on the property of the other party for greenway extensions, among other projects and for water and sewer line extensions or relocations. Therefore, it will be in the mutual interest of both the County and the WVWA to develop a Memorandum of Agreement to mutually benefit the citizens of Roanoke County without the need to exchange the payment of funds between these governmental entities in the normal course of their operations; and WHEREAS, the proposed easement will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 18.04 of the Roanoke County Charter, the acquisition and disposition of real estate can be authorized only by ordinance. A first reading of this ordinance was held on March 9, 2010, and a second reading was held on March 23, 2010. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and is hereby made available for other public uses by conveyance to the Western Virginia Water Authority (WVWA) for the provision of improving water service to the Bonsack area of the county by construction of an interconnection with the Falling Creek water system. 110 March 23, 2010 3. That donation to WVWA of an 20' permanent waterline easement for construction of a new waterline and related improvements, and the temporary conveyance of a 10' temporary construction easement, within the easement areas designated on the above-mentioned map, attached and incorporated herein as Exhibit A, on the County's property known as Vinyard Park, Tracts 1A and 2A, to provide water service to the Bonsack area, is hereby authorized and approved and any easement fee which might be imposed under the county's permanent easement policy is hereby waived. 4. That county staff is directed to enter into good faith negotiations with WVWA for creation of a Memorandum of Agreement or similar document to achieve a "no-charge" easement exchange of comparable properties for future approval of the Board of Supervisors. 4. That the County Administrator, or any Assistant County Administrator, is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this conveyance, all of which shall be on form approved by the County Attorney. 5. That this ordinance shall be effective on and from the date of its adoption. On motion of Supervisor Church to adopt the ordinance and carried by the following recorded vote: AYES: Supervisors Moore, Flora, Elswick, Church NAYS: None ABSTAIN: Supervisor Altizer IN RE: APPOINTMENTS 1. Appointment of Alternate Commission Member to the Roanoke Valley Regional Juvenile Detention Commission Assistant County Administrator Daniel R. O'Donnell recommended appointing Laurie Gearheart, Assistant Director of Finance, as an alternate member of the Commission. Judge Joseph M. Clarke II has approved the recommendation. Confirmation of the appointment was placed on the Consent Agenda. IN RE: CONSENT AGENDA RESOLUTION 032310-7 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA March 23, 2010 111 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for March 23, 2010 designated as Item J -Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 3 inclusive, as follows: 1. Approval of minutes -October 27, 2009 2. Confirmation of appointments to the Roanoke Valley Greenway Commission and Roanoke Valley Regional Juvenile Detention Commission 3. Resolution authorizing recordation of a deed restriction designating a reserve area for stormwater management, access and maintenance on property owned by the Board of Supervisors at the Roanoke County Fire Training Facility, Catawba Magisterial District On motion of Supervisor Altizer to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None RESOLUTION 032310-7.b AUTHORIZING RECORDATION OF A DEED RESTRICTION DESIGNATING A RESERVE AREA FOR STORMWATER MANAGEMENT, ACCESS AND MAINTENANCE ON PROPERTY OWNED BY THE BOARD OF SUPERVISORS AT THE ROANOKE COUNTY FIRE TRAINING FACILITY, CATAWBA MAGISTERIAL DISTRICT WHEREAS, Roanoke County has constructed a new Fire Training Facility located on County owned property on Kessler Mill Road, Virginia Secondary Route 630, Catawba Magisterial District; and WHEREAS, the County of Roanoke desires to permanently designate and restrict the use of portions of its property for purposes of a reserved area for stormwater management, access and maintenance, identified as comprising portions of Tax Map # 036.03-01-01.02 and Tax Map # 036.03-01-01.00, as necessary for the completion and occupation of the County's Fire Training Facility, as shown on the plat entitled "RESERVE AREA EXHIBIT DRAWING, ROANOKE COUNTY FIRE TRAINING FACILITY, ROANOKE COUNTY, VA," prepared by Engineering Concepts, Inc., dated May 21, 2009; and WHEREAS, the proposed designation of this certain reserve area for purposes of stormwater management, access and maintenance, will serve the interests of the public and is necessary for the public health, safety and welfare of the citizens of Roanoke County. 112 March 23, 2010 THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That pursuant to the provisions of Section 10.1-1701 of the Code of Virginia, the County of Roanoke, as a public body defined in Section 10.1-1700 of said Code, may acquire and designate property to be retained for use as open-space and for the preservation of such real estate. A reading of this resolution was held on March 23, 2010. 2. That pursuant to the provisions of Section 16.01 of the Roanoke County Charter, the interest in real estate to be restricted and preserved for public uses shall be permanently reserved and dedicated in connection with the construction of Roanoke County's Fire Training Facility. 3. That the recordation of a permanent deed restriction for purposes of designating and setting apart a stormwater management, access and maintenance area, as the reserve area designated on the above-mentioned map, on the County's property (Tax Map No. 036.03-01-01.02 and Tax Map No. 036.03-01-01.00) adjacent to the Fire Training Facility, is hereby authorized and approved. 4. That the County Administrator is hereby authorized to execute such documents and take such further actions as may be necessary to accomplish this deed restriction, all of which shall be on form approved by the County Attorney. 5. That this resolution shall be effective on and from the date of its adoption. On motion of Supervisor Altizer to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None IN RE: REPORTS Supervisor Flora moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency 4. Accounts Paid -February 2010 March 23, 2010 113 5. Analysis of Comparative Schedule of Budgeted and Actual Expenditures and Encumbrances for the month ended February 28, 2010 6. Analysis of Comparative Statement of Budgeted and Actual Revenues for the month ended February 28, 2010 IN RE: WORK SESSIONS At 4:12 p.m. Chairman Church adjourned to the 4t" Floor for work sessions. 1. Work session to discuss fiscal year 2010-2011 budget development (Brent Robertson, Director of Management and Budget) The work session was held from 4:27 p.m. until 5:01 p.m. Mr. Robertson reported that the County may be better off than expected in regard to cuts from the state. Diane Hyatt advised that the Schools were able to balance their budget with a level $3.0 million transfer from the County with no lay-offs. This also benefitted the County budget. Rebecca Owens briefed the Board on the health insurance plans for both County and School employees. A copy of the PowerPoint presented is on file for inspection in the office of the Clerk to the Board. Ms. Owens indicated that June 30, 2010, will be the end of a five-year contract with Anthem. A Request for Proposals (RFP) was done with six bids received and follow-up interviews were completed. The decision was Anthem should be awarded the new contract. Staff recommends increasing rates 4.1 percent in fiscal year 2010- 2011 to be funded from the health insurance reserves. The amount being collected from retirees covers their increase. This 4.1 percent increase would not be passed on to the employees, but would be covered under the health care reserves. Repayment of a loan from the health insurance reserves for fire trucks will be paid back over the next three years. Ms. Owens plans to bring the rates to the April 13, 2010, Board meeting for approval. Supervisor Altizer asked when staff would analyze the new health care bill to determine what effect it will have on our health insurance plan. Staff plans to do so when the current budget has been finalized. Clay Goodman and Joe Sgroi spoke to the Board about grant-funded positions within the County's workforce, of which there are currently ten. If any of these 114 March 23, 2010 positions may be deemed essential to the County and the State discontinues funding, the County may try to find a position under the County classification plan for that employee. The County cannot guarantee employment; however, will do whatever can be done to assist those employees. The County anticipates openings through attrition. The Board agreed with this decision. 2. Work session on implementing a wellness program for Roanoke County employees (Joseph Sgroi, Director of Human Resources; Rebecca Owens, Director of Finance; Anita Hassell, Assistant Director of Human Resources; Rob Light, Purchasing Manager and Tom Revels, Living Well Health Solutions) The work session was held from 5:01 p.m. until 5:58 p.m. A copy of the PowerPoint presented is on file for inspection in the office of the Clerk to the Board. Chip Finch and Tabitha Blanton with Living Well Health Solutions were present. A typical contract for a wellness program is two to three years. The County would probably choose to extend to a fourth and fifth year. It takes approximately five years for pay-off. The criteria for being noncompliant were discussed. Outcome is not part of compliance, only participation. Medications will not be required if the employee does not wish to take them. By law an alternative must be provided. Employees of other localities that were contacted for references held the program in high regard. The majority of time the clinics are utilized is for scheduled appointments for chronic illness follow-up and wellness care. There is time set aside each day for sick visits. The amount of hours the nurse practitioner works could be adjusted at a later time if it was found that more hours are needed. This equals approximately two visits per hour at 700 employees per quarter. There would be no weekend coverage. Mr. Finch commented that two of every three participants in the health risk assessments will have at least two red lines (concerning areas) on their health report card. It is anticipated that only 11 percent of those people will be treating those conditions. Locations for the clinics have not yet been determined; however, the Administration Center and West County or Salem are being considered. It was the consensus of the Board to move forward with the project. 3. Work session on public transportation -County of Roanoke Transportation Program (CORTRAN) (B. Clayton Goodman III, County Attorney, Laurie L. Gearheart, Assistant Director of Finance and Terrie Cochran, Executive Secretary) March 23, 2010 115 This work session was postponed until April 13, 2010. 4. Work session on Capital Improvement Program (CIP) Review Committee annual report (Brent Robertson, Director of Management and Budget) The work session was held from 6:08 p.m. until 6:26 p.m. Mr. Robertson distributed a report composed by the CIP Review Committee. A copy is on file for inspection in the office of the Clerk to the Board. Supervisor Elswick requested Mr. Robertson provide him with rankings of projects for past years. Due to time constraints, Chairman Church asked the CIP Review Committee to come back for another work session when the Board would have adequate time to spend with them. The Committee was agreeable and a date will be determined when more convenient. IN RE: PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES Chairman Church declared the Board in open session at 7:00 p.m. with all members present. 1. The petition of Roanoke Moose Lodge #284, to obtain a special use permit in an ARCS, Agricultural Residential, District with conditions and special use permit, to operate Outdoor Gatherings on approximately 25 acres, located at 3233 Catawba Valley Drive, Catawba Magisterial District (Philip Thompson, Deputy Director of Planning) Ted Hensley, Governor of Moose Lodge #284, was present. No citizens spoke on this item. There was no discussion. ORDINANCE 032310-8 GRANTING A SPECIAL USE PERMIT FOR OUTDOOR GATHERINGS ON 25 ACRES LOCATED AT 3233 CATAWBA VALLEY DRIVE (TAX MAP NO. 16.03-1-46) CATAWBA MAGISTERIAL DISTRICT, UPON THE PETITION OF THE ROANOKE MOOSE LODGE #284 WHEREAS, Roanoke Moose Lodge #284 has filed a petition for a special use permit for Outdoor Gatherings to be located at 3233 Catawba Valley Drive (Tax Map No. 16.03-1-46) in the Catawba Magisterial District; and 116 March 23, 2010 WHEREAS, the Planning Commission held a public hearing on this matter on March 2, 2010; and WHEREAS, the Board of Supervisors of Roanoke County, Virginia, held a first reading on this matter on February 23, 2010; the second reading and public hearing on this matter was held on March 23, 2010. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the Board finds that the granting of a special use permit to the Roanoke Moose Lodge #284 for Outdoor Gatherings on 25 acres located at 3233 Catawba Valley Drive in the Catawba Magisterial District is substantially in accord with the adopted 2005 Community Plan, as amended, pursuant to the provisions of Section 15.2-2232 of the 1950 Code of Virginia, as amended, and that it shall have a minimum adverse impact on the surrounding neighborhood or community and said special use permit is hereby approved with the following conditions: a) Substantial conformance with concept plan dated February 9, 2010. b) Substantial conformance with Detailed Plan of Facilities dated February 11t, 2010. c) Maximum number of ticket sales shall not exceed 1,200 tickets sold per day. d) The special use permit shall be valid for a period of two (2) years, with events taking place June 3-5, 2010, and June 2-4, 2011. e) The Roanoke Moose Lodge shall notify the Zoning Administrator in writing of the event contact person with contact information at least sixty (60) days prior to each event. f) There shall a 100-foot buffer along Route 311 where no parking will take place. g) There will be no camping in front of the building. h) A parking plan shall be submitted to the Zoning Administrator for review sixty (60) days prior to each event to determine parking capacity and circulation. i) There will be at minimum of ten (10) volunteers to provide security and a minimum of three (3) emergency medical personnel volunteers during the event. These volunteers will be identified by vests or badges. 2. That this ordinance shall be in full force and effect thirty (30) days after its final passage. All ordinances or parts of ordinances in conflict with the provisions of this ordinance be, and the same hereby are, repealed. The Zoning Administrator is directed to amend the zoning district map to reflect the change in zoning classification authorized by this ordinance. On motion of Supervisor Church to adopt the ordinance, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None IN RE: PROCLAMATIONS, RESOLUTION, RECOGNITIONS AND AWARDS March 23, 2010 117 1. Resolution of appreciation to Warren B. Campbell for his service on the Roanoke County Electoral Board Clerk of Circuit Court, Steve McGraw was present. Chairman Dana Martin and Ronkeith Adkins of the Electoral Board were present. Also attending were County Registrar Judy Stokes, Betty Graham and Anne Wagner from the Office of Elections. All offered their thanks for his service and kindness without regard to political affiliation. RESOLUTION 032310-9 OF APPRECIATION TO WARREN B. CAMPBELL FOR HIS SERVICE ON THE ROANOKE COUNTY ELECTORAL BOARD WHEREAS, Warren B. Campbell served on the Roanoke County Electoral Board from March 1, 1998, until February 28, 2010, having been reappointed three times; and WHEREAS, Mr. Campbell was elected to serve as Chairman, Vice-Chairman and Secretary of the Roanoke County Electoral Board; and WHEREAS, during his tenure, the number of registered voters in Roanoke County grew from 50,654 to 65,846; and WHEREAS, during Mr. Campbell's tenure on the Electoral Board, he was instrumental in selecting and instituting new touch screen voting equipment in 2003, which has been a tremendous advancement in the voting process; and WHEREAS, prior to service on the Electoral Board, Mr. Campbell served as Chairman of the Roanoke County Democratic Committee; and WHEREAS, through his leadership and involvement in Roanoke County elections as a member of the Electoral Board, Mr. Campbell has demonstrated his dedication and commitment to the citizens of Roanoke County. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County, Virginia on its own behalf and on behalf of all its citizens, does hereby extend its sincere appreciation to Mr. Warren B. Campbell for his service on the Roanoke County Electoral Board; and BE IT FURTHER RESOLVED that the Board of Supervisors extends its best wishes for all his future endeavors. On motion of Supervisor Church to adopt the resolution, and carried by the following recorded vote: AYES: Supervisors Moore, Altizer, Flora, Elswick, Church NAYS: None 2. Recognition of Andrea Rickey, Communications Officer III, for 118 March 23, 2010 receiving the Communications Officer of the Year Award for 2009 Also attending were Ms. Rickey's daughter and parents, as well as many of her co-workers. IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Anda Divine and Judi Walter of 8536 and 8588 Starlight Lane in Boones Mill spoke on the amendments to the Noise Ordinance. Ms. Divine stated there would be a lot of citizen input; however, this evening a lot of the citizens are at a meeting at Clearbrook School. Katie McHugh of 5812 Old Lot Court and speaking on behalf of the Student Advisory Council for Roanoke County Schools spoke on YADAPP. Miss McHugh explained that Green Ribbon Week was held last week in Roanoke County Schools. Miss McHugh indicated this Saturday will be the 6t" annual youth leadership conference (YADAPP) which stands for Youth Alcohol and Drug Abuse Prevention Project from 1:00 to 7:00 p.m., followed by Bandfest, which is presented by the Student Advisory Council and is from 7:00 to 11:00 p.m. in the Northside High School gym. This is a cooperative effort between Roanoke City, Salem, Botetourt and Roanoke County and the purpose is to spread risk free messages. Ten bands are scheduled to compete for cash prizes and a traveling trophy. The master of ceremonies is Aaron Davis, who is a former national championship football player from the University of Nebraska. IN RE: FUNDING REQUEST FOR FISCAL 2010-2011 BUDGET 1. Cultural, Tourism and Other Agencies Chairman Church advised that this time had been set aside for cultural, tourism and other agencies to submit funding requests to the Board for the fiscal year 2010-2011 budget. The agencies were called to speak in alphabetical order from A to Z. Representatives from 22 agencies addressed the Board to request funding. A list of representatives is on file in the Clerk to the Board of Supervisors office. IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Moore congratulated the Cave Spring Knights for winning the State basketball championship for the second year in a row. Ms. Moore invited everyone to come out Saturday to help clean up the greenways at Green Hill Park in the new section. She invited everyone to attend Bandfest at Northside High School to support our youth. March 23, 2010 119 Supervisor Church congratulated the Northside Vikings basketball team for almost pulling off a double state championship. Congratulations to the team and Coach Pope. He was honored to attend a Governor's School youth press conference. It was quite an affair and the students gave a tour of the school. He invited the viewing audience to see the young minds at work. Several of the Board members had the honor of attending the Miss America homecoming. Virginia has three Miss Americas and he believes it may be the only state in the country that has three. Most interesting was a tour of the Carillion Roanoke Memorial Neonatal Intensive Care Unit. Everyone may not know that the pageant is involved with The Children's Miracle Network, which is a very meaningful organization. IN RE: ADJOURNMENT Chairman Church adjourned the meeting at 8:48 p.m. Submitted by: Approved by: ~~ ~ I , 'u`"~ `''~`-- rr. Becky R. ador Jose B. "Butch" Church Clerk to the Board Chairman L 120 March 23, 2010 PAGE LEFT BLANK INTENTIONALLY