HomeMy WebLinkAbout2/9/2010 - RegularFebruary 9, 2010 43
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the second Tuesday, and the first
regularly scheduled meeting of the month of February 2010. Audio and video
recordings of this meeting will be held on file for a minimum of five (5) years in the office
of the Clerk to the Board of Supervisors.
IN RE: CALL TO ORDER
Chairman Church called the meeting to order at 3:00 p.m.
MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Eddie
"Ed" Elswick, Supervisors Michael W. Altizer, Richard C.
Flora, Charlotte A. Moore
MEMBERS ABSENT: None
STAFF PRESENT: B. Clayton Goodman III, County Administrator; Daniel R.
O'Donnell, Assistant County Administrator; Diane D. Hyatt,
Assistant County Administrator; Paul M. Mahoney, County
Attorney; Becky R. Meador, Clerk to the Board; Teresa
Hamilton Hall, Director of Public Information
IN RE: OPENING CEREMONIES
The invocation was given by Reverend Brian Gordon, Salem Evangelical
Methodist Church. The Pledge of Allegiance was recited by all present.
IN RE: REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Goodman, County Administrator deferred to Assistant County
Administrator Daniel R. O'Donnell, who requested postponement of Item E-2 (Request
to appropriate funds in the amount of $323,969 from the Police Department asset
forfeiture account for reconstruction of the law enforcement firing range) to refine the
scope and budget before bringing before the Board.
44 February 9, 2010
IN RE: NEW BUSINESS
1. Presentation from the U. S. Marine Corps Reserve Unit and the
Marine Corps League and appropriation of funds in the amount
of $10,000 from the 14t" annual Marine Mud Run (Pete Haislip,
Director of Parks, Recreation and Tourism)
A-020910-1
Greg Martin, Manager of Camp Roanoke and Moses Stevens and Doug
Phillips of Marine Corp. Unit 426 presented the check to Pete Haislip. Mr. Martin
advised that Camp Roanoke was very appreciative to the Marines and stated it would
be hard to provide their current service levels without them.
Supervisor Elswick moved to approve the staff recommendation to accept
and appropriation the $10,000 contribution from the 14t" annual Marine Corps League
Mud Run to the Camp Roanoke Fee Class Account. The motion carried by the following
recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
2. Request to appropriate funds in the amount of $323,969 from the
Police Department asset forfeiture account for reconstruction of
the law enforcement firing range (Daniel R. O'Donnell, Assistant
County Administrator; Ray Lavinder, Chief of Police)
This item was removed from the agenda under Requests to postpone, add
to or change the order of agenda items for postponement.
3. Request to accept and appropriate funds in the amount of
$10,000 from the Western Virginia Water Authority (WVWA) for
after-hours service call reimbursement (Bill Greeves, Director of
Communications Information Technology)
A-020910-2
Supervisor Church moved to approve staff recommendation to appropriate
funds in the amount of $10,000 to the County's Emergency Communications Center for
the purpose of receiving and processing WVWA after-hours service calls. The motion
carried by the following recorded vote:
February 9, 2010 45
AYES: Supervisors Moore, Flora, Elswick, Church
NAYS: None
ABSTAIN: Supervisor Altizer
IN RE: FIRST READING OF ORDINANCES
1. Ordinance authorizing and approving the exchange of
technology services with the City of Salem (Due to time
constraints, it is requested that, upon afour-fifths vote of the
Board, the second reading be waived and the ordinance adopted
as an emergency measure.) (Paul M. Mahoney, County Attorney;
Bill Greeves, Director of Communications Information
Technology)
Supervisor Flora asked if the only item that the City of Salem is asking for
is the webcam. Mr. Greeves advised that they are asking for the webcam and a
wireless router, two separate items. The webcam is going to be used for public safety
and the router is to provide a "mesh" network. Mr. Greeves will inquire further and
provide additional information to the Board.
Supervisor Church moved to adopt the ordinance and waive the second
reading as an emergency measure.
ORDINANCE 020910-3 AUTHORIZING AND APPROVING
EXECUTION OF A ROOFTOP LEASE AGREEMENT WITH CITY
OF SALEM FOR A WEB CAMERA AND WIRELESS ACCESS
POINT ON THE SALEM BANK & TRUST BUILDING AT 220
EAST MAIN STREET, SALEM, VIRGINIA, OWNED BY THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY; AND
INSTALLATION AND USE OF A FIBER CONNECTION
BETWEEN THIS BUILDING AND THE COUNTY COURT
SERVICES BUILDING
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, is the owner
of several parcels of land, containing .68 acre, located at 220 East Main Street in the
City of Salem, Virginia, and designated on the Salem Land Records as Tax Map #106-
13-6, #106-13-2, and #106-13-1, and commonly referred to as the Salem Bank and
Trust Building (hereafter the "Building"); and
WHEREAS, said property was purchased on May 15, 2001, subject to leases
with the County of Roanoke to provide office space for the Department of Social
Services and Blue Ridge Behavioral Health Care on the third, fourth and fifth floors of
the Building, and subject to a number of commercial leases for the first and second
floors of the Building and the rooftop for antenna space; and
46 February 9, 2010
WHEREAS, the Department of Social Services currently is connected to
Roanoke County's computer network only through an unreliable and slow wireless
connection from the roof of the Building to the Roanoke County Courthouse. This
unreliable connection requires the County to maintain a dedicated computer server at
this Department to permit its staff to continue using their computers when connection to
the County's network is lost; and
WHEREAS, the City of Salem is currently installing fiber connections in the
downtown area of the Building and has offered to provide, without charge, the materials
and labor to install a hard fiber connection between the Building and the Court Services
Building to serve the Department of Social Services. In return, the City of Salem is
requesting authority to install a web camera with their own wireless access point on the
roof of the Building; and
WHEREAS, Section 18.04 of the Roanoke County Charter directs that the
acquisition or conveyance of an interest in real estate, including leases, shall be
accomplished by ordinance; the first reading of this ordinance was held on February 9,
2010; and an emergency being found to exist, the second reading was waived upon a
four-fifths vote of the Board.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That a Rooftop Lease between the Board of Supervisors of Roanoke
County, Virginia, successor in interest to East Main Properties, L.L.C, and the City of
Salem, Virginia, for installation of a web camera and related wireless access point on
the premises at 220 East Main Street, Salem, Virginia, commencing March 1, 2010, is
hereby authorized and approved. No charge for electrical utility services for the camera
and related equipment will be made to the City of Salem.
2. That in consideration of the authorization to install a web camera and related
wireless access point on the roof of the Salem Bank & Trust Building, the City of Salem,
at its own expense, will provide to the County of Roanoke a dedicated fiber connection
between this Building and the Roanoke County Court Services Building.
3. That the County Administrator or an Assistant County Administrator is
hereby authorized to execute a lease agreement on behalf of the Board of Supervisors
of Roanoke County and to execute such other documents and take such further actions
as are necessary to accomplish this transaction, all of which shall be upon form and
subject to the conditions approved by the County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Church to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
February 9, 2010 47
IN RE: SECOND READING OF ORDINANCES
1. Ordinance amending Section 2-6. Assessment of fees in courts
for construction, renovation or maintenance of courthouse, jail or
court-related facilities of the Roanoke County Code (Paul M.
Mahoney, County Attorney)
Mr. Mahoney advised there were no changes from the first reading. There
was no discussion.
ORDINANCE 020910-4 AMENDING SECTION 2-6.
ASSESSMENT OF FEES IN COURTS FOR CONSTRUCTION,
RENOVATION OR MAINTENANCE OF COURTHOUSE, JAIL OR
COURT-RELATED FACILITIES OF THE ROANOKE COUNTY
CODE
WHEREAS, the first reading and public hearing of this ordinance was held on
January 26, 2010, and the second reading was held on February 9, 2010.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the Roanoke County Code be amended to read and provide as
follows:
Sec. 2-6. Assessment of fees in courts for construction, renovation, or maintenance
of courthouse, jail or court-related facilities.
(a) Pursuant to the authority found in section T .~~~17.1-281 of the Code of
Virginia, as amended, there is hereby assessed a fee to be taxed as the costs in each
civil, criminal, and traffic case in the district and circuit courts serving Roanoke County
the sum of two dollars ($2.00).
(b) The fees assessed by this section shall be expended for the purposes as
provided in said statute, specifically, for the construction, renovation and maintenance
of the courthouse or jail and court-related facilities and to defray increases in the cost of
heating, cooling, electricity, and ordinance maintenance. This assessment shall be in
addition to other fees and costs prescribed by law.
(c) This assessment shall be collected by the clerk of the court in which the action is
filed and remitted to the Treasurer of Roanoke County and held by him subject to
disbursements appropriated by the Board of Supervisors for the purposes specified
herein.
2. That this ordinance shall be in full force and effect from and after its
adoption.
On motion of Supervisor Altizer to adopt the ordinance, and carried by the
following recorded vote:
48 February 9, 2010
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
IN RE: CONSENT AGENDA
RESOLUTION 020910-5 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for February
9, 2010, designated as Item I -Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 7 inclusive, as follows:
1. Approval of minutes -July 14, 2009; July 28, 2009; August 11, 2009 and
August 25, 2009
2. Request to accept and appropriate funds in the amount of $4,137.50 received
from the U. S. Department of Justice's Bulletproof Vest Partnership Grant
3. Confirmation of appointment to the Grievance Panel
4. Request to accept and appropriate funds in the amount of $450 to the
Roanoke County Libraries for a programming support grant from the
Commonwealth of Virginia Commission for the Arts
5. Request to accept and appropriate grant funds in the amount of $58,725
received from the U. S. Department of Homeland Security's 2009 State
Homeland Security Program
6. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Gerald S. Holt, Sheriff, upon his retirement after more
than thirty-three years of service
7. Resolution requesting federal recognition and financial support for the
Interstate 81 Corridor Coalition
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
RESOLUTION 020910-5.e EXPRESSING THE APPRECIATION
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
TO GERALD S. HOLT, SHERIFF, UPON HIS RETIREMENT
AFTER MORE THAN THIRTY-THREE YEARS OF SERVICE
February 9, 2010 49
WHEREAS, Gerald Holt was first hired on June 15, 1970, as a Deputy Sheriff
Jailor and later became a Patrol deputy; and
WHEREAS, during his time as a Deputy Sheriff, Mr. Holt served in numerous
capacities within Roanoke County including Corrections Deputy, Uniform Patrol
Deputy, Uniform Patrol Supervisor-Lieutenant and Crime Prevention Officer; and
WHEREAS, during his time as the Deputy Sheriff-Sergeant-Crime Prevention
Deputy, he assisted more than one hundred communities in establishing Neighborhood
Watch Programs. In 1973, Mr. Holt initiated the Roanoke County Auxiliary Force, in
which volunteer citizens were trained to be auxiliary Deputy Sheriffs; and
WHEREAS, Mr. Holt became a Roanoke County Police Officer on July 1, 1990,
and served in this capacity until January 1, 1992, when he took Office as Sheriff of
Roanoke County; and
WHEREAS, Sheriff Holt was instrumental in the creation of the Roanoke County
Criminal Justice Academy; and
WHEREAS, Sheriff Holt is responsible for the daily operation of the Roanoke
County/Salem Jail, Civil Process Service and security for all courtrooms in the County of
Roanoke. Since being elected, Sheriff Holt has been actively involved in the community
and has had the pleasure to serve on numerous criminal justice boards and committees
including the following:
• Virginia Crime Prevention Association
• Law Enforcement Torch Run for Special Olympics
• Mental Health Commission
• Virginia Law Enforcement Professional Standards Commission Board
• Liaison Committee for Virginia Department of Corrections
• Cardinal Criminal Justice Academy
• Board of Directors, Virginia Sheriff's Association
• Family Violence Court Program Committee
• Court Community Corrections Board
• Roanoke County Criminal Justice Academy
• Chairman of the Western Virginia Regional Jail Authority
WHEREAS, Sheriff Holt assisted with the establishment of the Roanoke County
Criminal Justice Academy; and
WHEREAS, Sheriff Holt will retire on March 1, 2010, as Sheriff after more than
thirty- three years of devoted, faithful and expert service with the Roanoke County
Sheriff's Office.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia expresses its deepest appreciation and the appreciation of
the citizens of Roanoke County to GERALD S. HOLT for more than thirty-years of
capable, loyal, and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy and
productive retirement.
50 February 9, 2010
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
RESOLUTION 020910-5.f REQUESTING FEDERAL
RECOGNITION AND FINANCIAL SUPPORT FOR THE
INTERSTATE 81 CORRIDOR COALITION
WHEREAS, the Interstate 81 Corridor is a national strategically significant
transportation thoroughfare through which people and material goods pass by highway,
rail and aviation; and
WHEREAS, the nature of the thoroughfare offers many collective opportunities
but also presents many challenges and issues; and
WHEREAS, 12% of the nation's Gross Domestic Product flows through this
Corridor thereby contributing to a multitude of economic opportunities to communities
along the Corridor while also shielding economic downturns; and
WHEREAS, the I-81 Corridor Coalition has been formed to collectively and
constructively address our mutual concerns and take advantage of our mutual
opportunities; and
WHEREAS, the Coalition has representation and perspectives from federal, state
and local governments, as well as transportation organizations from all six states in the
Corridor: New York, Pennsylvania, Maryland, West Virginia, Virginia and Tennessee.
NOW, THEREFORE, BE IT RESOLVED, that the Roanoke County Board of
Supervisors hereby urges the collective elected federal representatives of the I-81
Corridor to join together in obtaining federal recognition for this effort, in addition to
sponsorship of a $1.7 million appropriation through the 2011 Transportation, Housing
and Urban Development Appropriations Bill.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
IN RE: REQUESTS FOR PUBLIC HEARINGS
1. Request for public hearing to consider the formation of a
Community Development Authority (CDA) for South Peak (Paul M.
Mahoney, County Attorney)
A-020910-6
February 9, 2010 51
There was discussion of providing the citizens with as much information
on this issue as possible. A new page on the Board of Supervisors' website will be
created with information on the project and Community Development Authorities, which
will be referenced in the published legal ad. The Board and staff would like as much
citizen feedback as possible.
Supervisor Moore reported that, under full disclosure, she was advising
that her landscaping company has done work on several properties owned by Mr.
Smith, the developer of South Peak. She further advised that she had discussed this
matter with the Commonwealth Attorney, Randy Leach, and the County Attorney, Paul
Mahoney, and has been advised that this is not a conflict of interest. Supervisor Moore
moved to approve the staff recommendation that the Board schedule a public hearing
on this item for February 23, 2010. The motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
Mr. David S. Courey of 3419 Ashmeade Drive, SW, Roanoke spoke. He
thanked the Board for arranging his meeting with Mr. Driver, the Director of Real Estate
Valuation. He was appreciative of him and learned a lot from their discussion; however,
he voiced concern of the County having aforeign-made vehicle in their fleet. He also felt
the County owns too many vehicles and something should be done to lower the tax
burden. He stated that renters get a break and homeowners are penalized.
IN RE: REPORTS
Supervisor Flora moved to receive and file the following reports:
The motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Treasurer's Statement of Accountability per Investment and
Portfolio Policy as of January 31, 2010
rJ2 February 9, 2010
5. Proclamation signed by the Chairman
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Elswick expressed his appreciation for Mr. Courey coming in.
He would like to see more and more citizens get involved.
Supervisor Altizer asked Mr. Goodman to convey to the Virginia
Department of Transportation (VDOT) that they did a better job clearing the roads after
this last snowfall. He expressed the Board's appreciation for the long hours they
worked.
Supervisor Flora expressed to Richard Caywood and Dan Collins of
VDOT what a good job they did. He noted that Administration got a letter of appreciation
from a citizen.
Supervisor Church reported that a lot was happening this week. On
January 28t" he attended the School Board meeting to honor the Northside High School
Vikings football team. On January 29t" he spoke to a large crowd of students at the
groundbreaking for Masons Cove Elementary School. He thanked Ms. Moore for
braving the weather to make comments to the students. On February 4t" he attended
the signing of letters of intent at Northside High School for Dustin Phelps and Nick
Sigmon, who asked him to come. Mr. Sigmon will be attending Liberty University and
Mr. Phelps will be attending the University of Charleston, West Virginia. On February 7t"
he presented a Proclamation of Congratulations to the Boy Scouts of America for their
100t" anniversary. Among the crowd were Congressman Bob Goodlatte, Mayor Brad
Grose from Vinton and Miss Roanoke Valley, Madison VanDuyne, who also presented
a proclamation. The Boy Scouts have a long standing tradition of honesty, integrity and
citizenship.
IN RE: CLOSED MEETING
At 3:46 p.m. Chairman Church moved to go into closed meeting following
the work sessions pursuant to the code of Virginia Section 2.2.3711.A.1, personnel,
namely discussion concerning appointments to the Economic Development Authority,
League of Older Americans Advisory Council and Roanoke Regional Airport
Commission. The motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
The closed meeting was held from 4:23 p.m. until 4:25 p.m.
IN RE: WORK SESSIONS (Training Room - 4t" floor)
February 9, 2010 53
At 3:47 p.m. Chairman Church adjourned to the 4t" floor for the work
session and closed meeting.
1. Work session to discuss fiscal year 2010-2011 budget
development (Brent Robertson, Director of Management and
Budget)
The work session was held from 4:00 p.m. until 4:15 p.m.
Mr. Goodman advised this would be a short work session for a brief
budget update. A recent Virginia Municipal League newsletter estimated an additional
50 percent cut in state funding to localities. This could result in a $1 million cut for the
County and $3 million for Schools. Additionally, there is a bill in the General Assembly
to phase-out machinery and tool taxes.
Ms. Hyatt briefed the Board on the Schools' budget status. Changes in the
Composite Index, which determines the amount of funding public schools receive from
the state, could total an additional $900,000 cut.
Mr. Goodman advised Roanoke County will be hard pressed to continue
service levels with cuts of this magnitude from the state. Roanoke County will make it
work, but now it has become serious. There should be more details by the March 2,
2010, work session.
Mr. Robertson and staff updated the Board on some of the measures that
are being taken to address next year's budget reductions. Roanoke County
departments have been asked to present operating budgets that reflect a 10 percent
reduction over last year's funding. These budgets will be reviewed with the Budget
Team to make sure the departments are able to effectively absorb the cuts.
Informational letters were mailed to the Human Service and Cultural and Tourism
organizations that receive funding from the County. These letters asserted that
requests for funding be at least 10 percent less than the prior year.
Mr. Goodman noted that Roanoke County had sent fire fighters to
Alexandria to assist.
IN RE: CERTIFICATION RESOLUTION
At 4:25 p.m., Chairman Church moved to return to open session and
moved to adopt the certification resolution.
RESOLUTION 020910-7 CERTIFYING THE CLOSED MEETING
WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
54 February 9, 2010
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
IN RE: ADJOURNMENT
Chairman Church declared the meeting adjourned at 4:26 p.m.
Submitted by: Approved by:
.fi(.
Becky R. eador Jose B. "Butch" Church
Clerk to the Board Chairman
J