HomeMy WebLinkAbout6/8/2010 - RegularJune 8, 2010 20 ~
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the second Tuesday, and the first
regularly scheduled meeting of the month of June 2010. Audio and video recordings of
this meeting will be held on file for a minimum of five (5) years in the office of the Clerk
to the Board of Supervisors.
IN RE: CALL TO ORDER
Chairman Church called the meeting to order at 3:00 p.m.
MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Eddie
"Ed" Elswick, Supervisors Michael W. Altizer, Richard C.
Flora, Charlotte A. Moore
MEMBERS ABSENT: None
STAFF PRESENT: B. Clayton Goodman III, County Administrator; Daniel R.
O'Donnell, Assistant County Administrator; Diane D. Hyatt,
Assistant County Administrator; Paul M. Mahoney, County
Attorney; Deborah C. Jacks, Deputy Clerk to the Board;
Becky R. Meador, Clerk to the Board
IN RE: OPENING CEREMONIES
The invocation was given by Pastor Jeff EII of Grace Covenant Church.
The Pledge of Allegiance was recited by all present.
IN RE: REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
Supervisor Altizer requested the addition of a Briefing concerning the
Roanoke County/Vinton Veterans Monument.
202 June 8, 2010
Paul M. Mahoney, County Attorney, requested postponement of the New
Business item to approve a resolution granting a waiver under Section 13-23 of the
Roanoke County Code to the provisions of the County's noise ordinance -Article II.
"Noise" of Chapter 13. "Offenses-Miscellaneous" of the Roanoke County Code to
Counts and Dobyns at the request of Branch Family LLC and Timberbrook Properties -
Buck Mountain Road Improvement Project as additional time is needed.
Mr. Mahoney then requested the addition of a closed session, pursuant to
the Code of Virginia, Section 2.2-3711(A)(1) Discussion or consideration of the
appointment or removal of a specific public officer or appointee, namely the
qualifications of a member of the Planning Commission to continue to hold office.
There were no objections.
IN RE: BRIEFINGS
Supervisor Altizer outlined that local funding for the Roanoke
County/Vinton Veterans Monument has been by private fund raising. Further,
Supervisor Altizer explained there are still many citizens that do not understand what is
being done and the importance. He asked that the Board of Supervisors consider
allowing displays and literature concerning this monument be distributed at the Green
Ridge Recreation Center.
Pete Haislip, Director of Parks, Recreation and Tourism, was in
attendance and advised he would like to have time to accumulate information, consider
all options and set up some parameters and guidelines.
Chairman Church recommended having this item be brought back as a
work session at the June 22, 2010, meeting.
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of guests visiting Roanoke County as part of the
County's Sister City Exchange with Opole, Poland (Teresa
Hamilton Hall, Director of Public Information)
Certificates of honorary citizenship were presented to Mr. Janusz
Karpinski and Dr. Donata Kurpas from Opole, Poland. Also in attendance was Dr.
Kristina Slowikowski, Sister City liaison for Opole.
2. Recognition of Alain Diehl, William Byrd High School, for
receiving first place in the State Air Force Junior ROTC Knockout
Drill Competition
Mr. Diehl was joined by his mother and Major Jeff Pruitt from the William
Byrd High School Air Force Junior Reserve Officer Training Corps (ROTC).
June 8, 2010 203
IN RE: NEW BUSINESS
1. Request to decline grant funds for a wetlands walking trail at the
South County library site and to fund the trail with available bond
proceeds (Diane D. Hyatt, Assistant County Administrator; Lon
Williams, Landscape Architect)
A-060810-1
Ms. Hyatt explained that in August of 2008, the Board of Supervisors had
accepted the grant for the wetlands walking trail at the South County library site to help
finance the construction of the Taylor Tract Park and Trail System. This was to be used
for a raised walking trail through the wetlands to connect the trails in Starkey Park to the
south and Darrell Shell Park to the east of the Taylor Tract and to offer an educational
opportunity about preserving wetlands. This grant was going to be combined with
$50,000 of park capital maintenance funds and $30,000 of in-kind services for parks
maintenance staff to build the trail.
During the construction of the Merriman roundabout, with a grant from the
same source, it was determined that restrictions were placed on the property that would
not enable the County to use the property in its best interests. Additionally, due to hiring
freezes in the County, the parks maintenance staff will not have the manpower available
to build the trail in-house.
When the County bid similar raised wetland trails at Walrond Park, it was
found that the requirements associated with building in wetlands made the cost of the
trails much higher than anticipated. Due to these increased costs and the need for
outside labor, the project estimate has increased from the $157,700 originally
anticipated to approximately $250,000.
Since the walking trail was spoken of as an integral part of the new South
County Library/park/wetland experience, Staff has concluded that the trail needs to be
included as part of the library project and funds are available in the contingency fund for
the South County library project.
Supervisor Moore asked for additional information as to why the County is
declining this grant. Ms. Hyatt explained that during the process of designing the
roundabout, access on the corner of the property required extensive negotiations, which
were time consuming and could have resulted in loss of control of County property.
Acceptance of the grant could have possibly resulted in not being able to construct the
roundabout.
Supervisor Altizer inquired whether the cost increase had any bearing on
the decision to decline the grant. Ms. Hyatt responded that the size of the grant is not
worth forfeiture of control of the use of the County's own property.
204 June 8, 2010
Supervisor Elswick inquired whether the walking trail is something that
could be postponed until the economy stabilizes. Ms. Hyatt replied that the trail was an
integral part of the Library that was presented to the community.
Supervisor Moore moved to approve the request. The motion carried by
the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
2. Request to move forward with the design and construction of the
Glenvar Library (Diane Hyatt, Assistant County Administrator;
Diana Rosapepe, Director of Library Services)
A-060810-2
Ms. Rosapepe provided a DVD presentation that showed the current state
of the Glenvar Library and provided the Board with a handout of pictures, all of which
are on file in the Clerk's office.
Ms. Hyatt advised that the estimated cost of a new Glenvar library would
be approximately $6 million and reviewed from where the funds could be allocated
without depleting capital reserves and without borrowing any additional funds.
Mr. Jim Nelson spoke on behalf of the Library Board. He felt the DVD well
represented the current state of the Glenvar library. He stated there has been a 4
percent increase in circulation and a 9 percent increase in visitors, even with the
condition of the library. A new, 15,000 square foot facility would provide a computer lab,
children's room, drive through pick-up and return, improved parking, places for people
to sit and study, a sustainable library and flexibility to grown as library services change.
Mr. Nelson previously served on the Capital Improvement Program (CIP) Review
Committee for three years. The project was on Tier 1 in 2008 and 2009. Mr. Nelson
thanked the Board for the chance to speak and for their willingness to move ahead with
the project. He commented that the citizens have been patient for a long time.
Supervisor Church asked the Board to please look at the booklets
provided and commented you cannot walk into the doorway without bumping into
someone's chair, there are aisles that two people cannot walk down, clutter at every
step, antiquated conditions for over thirty years. There never has a project been more
deserving. He stated that the facility is insufficient for the basic needs of the community,
$1 million has been taken out of this account for balancing the budget, when a new
book comes in another has to go out and it is the only library in Roanoke County where
Children's Story Time is declining due to lack of space. He declared that the time is here
and the time is now.
June 8, 2010 205
Supervisor Moore affirmed that Supervisor Church had hit the highlights
and commented that a picture is worth a thousand words. She commented that the
library is antiquated and this building is desperately needed.
Supervisor Elswick asked where the South County library was ranked on
the CIP list when Glenvar was ranked number 2. Mr. Nelson responded that the South
County library project had already been approved and had already been removed from
the list. Supervisor Elswick felt that libraries need to be pursued throughout the County
and the rural areas cannot be ignored. He would like for the County to continue to look
for opportunities to help rural areas.
Supervisor Elswick also asked if there would be any personnel changes.
There will not be any additional staff required for the new, larger facility.
Supervisor Church moved to approve the request. The motion carried by
the following record vote:
AYES: Supervisors Moore, Elswick, Church
NAYS: Supervisors Altizer, Flora
The above votes were cast with the following comments:
Supervisor Altizer stated that Staff stood before the Board just a couple of
weeks ago when the budget was adopted and painted a pretty grim picture for the next
fiscal year and each and every Board member on the Board talked about what a bad
year it was going to be. He stated that he had to wonder how much of this is political
rhetoric and how much is what is truly believed is going to happen. He stated that this
request is going to pass today or it would not be on the agenda. He felt if the Board and
Staff tell the citizens that Roanoke County is in dire straits and does not look for next
year to be any better, and could be worse, then evidently we have a crystal ball to turn
around and say that we are going to spend $6 million because somehow we know that
things are going to be better next year. Supervisor Altizer agreed with no doubt, that
the Glenvar library is in dire need. He has been to meetings at the facility. He noted that
the Vinton library is in dire need also and Mount Pleasant needs a library, but could not
in good conscious vote to spend $3, $4 or $5 million on those libraries in his own district
right now with what the County is going to possibly look at next year. In the past
budget, the County cut capital and now is spending $6 million in capital. He felt that
when the Board of Supervisors looks a citizen in the eye and tells them that things are
going to be bad for the next year and we need to tighten our belts and then come back
two weeks later and are going to spend $6 million, somewhere along the way we are
not being honest. He affirmed that Glenvar needs a library, of which there is no doubt
and quite frankly, should have been built years ago. He noted there has been a 4 to 9
percent increase over the last year at this library and projections are that will continue.
He did not see where waiting another year would hurt, just to be sure. He remarked
that, with all due respect, the gentlemen from Bent Mountain just talked in the prior
action about not spending $250,000 and now was very willing to spend $6 million. The
206 June 8, 2010
lack of people was brought up earlier when there was discussion about the wetlands
and Parks and Recreation not being able to do part of that grant program. It is not
because of working somewhere else, it is because there is no staff to send to other
projects because of budget restraints. It is a demanding project that really needs to be
done. Supervisor Altizer affirmed that the people in Glenvar deserve it, but questioned if
it would be better to do it now or late next year, which he felt is just being fiscally
responsible. He expressed that there are some on the Board that can say the
gentleman from Vinton is talking out of both sides of his mouth because he voted for a
multi-generational center and he voted for every other thing with that project. That is
correct. It happens to be with timing and when times are good and there is money to do
those things. He continued that when we (the Supervisors) all sit here on the Board and
start talking about how bad it is going to be next year, he did not see how this could be
dealt with, but he understood. He cautioned everybody to use their words correctly
when talking about how bad things are and how good things are, because it becomes
contradictory to what they just said two weeks ago, which he considered sort of
baloney.
Supervisor Flora stated that he was not going to belabor the issue. In a
year when the County is cutting staff, reducing the budget by millions of dollars and
cannot adequately provide public safety employees that we need, he did not think
spending $6 million was sending the right message to the taxpayers. He felt the timing
is just not right, although the idea is great. He voiced his opinion that the library is
needed and is going to happen, but thinks the timing is just really bad.
Supervisor Elswick stated the County has a basic responsibility to provide
Fire and Rescue, Police protection and schools and libraries are one of those basic
things the County ought to be doing. He personally thought the County has done too
many expenditures that are not basic and are subsidizing a lot of people that do not live
in Roanoke County, some of them to the tune of almost three-quarters of a million
dollars a year in the case of the recreation center, which was not an exact number, but
his wild guess, which he felt was in the ball park. He feels it is time the County did
something for the citizens of the areas where there are insufficient libraries and schools
and other things that are considered to be basic for maintaining good community
relations and enhancing our communities. He asserted that the County should spread
the money around. He commented that since the money had already been borrowed, it
might as well be spent on a worthwhile project, which he considered this to be.
Supervisor Church stated how strange it is that times make a complete
circle. He stated that he could not fail to remember when major projects were done and
he said in another position on this Board that he was cautious and very concerned
during the 15 minute talks about the major capital projects at the multi-generational
center, the new garage and the new fire station and the gentleman from Vinton made
the comment that he will remember a long time, that everyone should all go home and
put their heads over the pillow and hope nothing happens because the gentleman from
Catawba is painting gloom and doom. He stated that it all depends on what area you
June 8, 2010 207
live in. He described living in a community, like Glenvar, that has nothing, zero, nada
for so long and watching other areas receive $30, $40 and $50 million, (not that they
were spent incorrectly or frivolously) and wondering when it ever becomes their time.
Supervisor Church addressed the audience present and viewing and stated that the
Board had plenty of time in the past six or seven years when the funds were available.
He asked why it was not done then. He stated the reason was because there is a
different makeup on the Board now and all it takes it one extra vote because the Board
has always had two people that were willing to stand up for the area and say they
deserve this. He commented that he was as happy as he could be that the community
in Glenvar and the entire neighborhood, hundreds and hundreds of people, are finally
getting something that they have needed for twenty years.
3. Request for adoption of the Stormwater Management Project List
for fiscal year 2010-2011 (Tarek Moneir, Deputy Director of
Development Services)
A-060810-3
There was no discussion. A copy of the project list with maps and detailed
information is on file for inspection in the office of the Clerk to the Board of Supervisors.
Below is a summarized chart.
Project Name/Location Estimated
Cost
Subdivision Magisterial
District
1714 Millbridge Rd. (Inadequate Storm Sewer) $ 20,000 Woodbridge Catawba
3425 Kenwick Trl. (Inadequate Storm Sewer) $ 55,000 Penn Forest Cave Spring
3777 Hummingbird Ln. (Inadequate Storm Sewer) $ 150,000 Penn Forest Cave Spring
1708 Innsbrooke Dr. (Construct Adequate Channel) $ 30,000 Hanging Rock Est. Catawba
8047 Vista Forest Dr. (Stabilize Existing Channel) $ 15,000 Vista Forest Winsor Hill
Supervisor Church moved to approve the request. The motion carried by
the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
4. Request to accept and appropriate funds in the amount of $20,000
for the South Peak Community Development Authority (Paul M.
Mahoney, County Attorney)
A-060810-4
208 June 8, 2010
There was no discussion. Supervisor Moore moved to approve the
request. The motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
5. Request for approval of a "Change in Use Incentive Grant
Program" and re-appropriation of $25,000 from the Public Private
Partnership account to a new account for this purpose (Doug
Chittum, Director of Economic Development)
A-060810-5
Mr. Chittum advised that few changes have been made since the work
session on May 25, 2010. He stated that much of this activity is along Brambleton
Avenue and in Vinton; however, no section of the County is not affected by this. The
Town of Vinton is partnering with the County on these properties and the Economic
Development Authority is willing and excited to administer the program.
Supervisor Elswick inquired about the amount being appropriated. Mr.
Chittum explained that historically about 5 to 6 of these properties are converted each
year; however, this amount could be reconsidered in the future if the program is
successful.
Supervisor Flora indicated that at work session, discussion centered on
having these projects only in a commercial corridor. Mr. Chittum explained that some
changes were made in the language; however, Staff felt it should be all inclusive. These
properties should be addressed in the corridor plans and through zoning procedures.
Chairman Church asked Mr. Chittum to keep the Board updated on how
this program progressed.
Supervisor Altizer moved to approve the request. The motion carried by
the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
6. Request to approve a resolution granting a waiver under Section
13-23 of the Roanoke County Code to the provisions of the
County's noise ordinance -Article II. "Noise" of Chapter 13.
"Offenses-Miscellaneous" of the Roanoke County Code to Counts
and Dobyns at the request of Branch Family LLC and
Timberbrook Properties - Buck Mountain Road Improvement
Project (Doug Chittum, Director of Economic Development)
June 8, 2010 209
This item was removed from the agenda for postponement under
Requests to postpone, add to or change the order of agenda items.
IN RE: SECOND READING OF ORDINANCES
1. Ordinance authorizing conveyance of a 20' waterline easement to
the Western Virginia Water Authority for a waterline across
property owned by the Board of Supervisors at the North County
Fire Station #1, Hollins Magisterial District (Joseph B. Obenshain,
Senior Assistant County Attorney)
Mr. Paul Mahoney, County Attorney, advised there have been no changes
since the first reading.
ORDINANCE 060810-6 AUTHORIZING CONVEYANCE OF A 20'
WATERLINE EASEMENT TO THE WESTERN VIRGINIA WATER
AUTHORITY FOR A WATERLINE ACROSS PROPERTY OWNED
BY THE BOARD OF SUPERVISORS AT THE NORTH COUNTY
FIRE STATION #1, HOLLINS MAGISTERIAL DISTRICT
WHEREAS, Roanoke County has constructed a new North County Fire Station
Building located on Hershberger Road; and
WHEREAS, the Western Virginia Water Authority (WVWA) requires aright-of-
way and easement for a waterline on the County's property to provide water service to
the site as shown on the plat entitled "Plat showing new 20' waterline easement to be
granted to the Western Virginia Water Authority and new permanent drainage &
stormwater management reserve areas being created through the property of the
Roanoke County Board of Supervisors, Tax #038.16-01-07.00, Roanoke County,
Virginia", prepared by Lumsden Associates PC, dated May 11, 2010; and
WHEREAS, the proposed right-of-way will serve the interests of the public and is
necessary for the public health, safety, and welfare of the citizens of Roanoke County.
THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the acquisition and disposition of real estate can be authorized only by
ordinance. A first reading of this ordinance was held on May 25, 2010, and a second
reading was held on June 8, 2010.
2. That pursuant to the provisions of Section 16.01 of the Roanoke County
Charter, the interest in real estate to be conveyed is hereby declared to be surplus, and
is hereby made available for other public uses by conveyance to WVWA for the
provision of water service in connection with the North County Fire Station #1.
2 ~ 0 June 8, 2010
3. That donation to WVWA of an easement and right-of-way for a waterline
and related improvements, within the easement area designated on the above-
mentioned map, on the County's property (Tax Map No. 038.16-01-07.00) to provide
water service to the North County Fire Station #1 is hereby authorized and approved.
4. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such further actions as may be
necessary to accomplish this conveyance, all of which shall be on form approved by the
County Attorney.
5. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Flora to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Flora, Elswick, Church
NAYS: None
ABSTAIN: Supervisor Altizer
IN RE: APPOINTMENTS
Supervisor Altizer reappointed Tim Guilliams to the Parks, Recreation and
Tourism Advisory Commission. Chairman Church asked that confirmation of the
appointment be placed on the Consent Agenda.
IN RE: CONSENT AGENDA
RESOLUTION 060810-7 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM H- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for June 8,
2010, designated as Item H -Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 3 inclusive, as follows:
1. Approval of minutes -February 23, 2010; March 2, 2010; March 9, 2010;
March 11, 2010 and March 16, 2010
2. Request to accept and appropriate funds in the amount of $1,000 for the
Saturday Substance Abuse Program to the Roanoke County Schools
3. Confirmation of committee appointments to the Parks, Recreation and
Tourism Advisory Commission
June 8, 2010 2 ~ ~
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
Ronkeith Adkins of 3057 Timberlane Avenue, SW, Roanoke spoke in
objection to amending the Board of Supervisors meeting room policy. Mr. Adkins
indicated that this facility is owned by and paid for by the voting taxpayers of Roanoke
County. Mr. Adkins advised that he had attended many meetings in many County
venues and the Board of Supervisors room is the only one handicapped accessible. Mr.
Adkins felt it was an arrogant move to ban any public meetings from this room.
Additionally, he advised that to his knowledge there were no written guidelines as to
what, when, where, time limits or anything else that outlined expectations. Mr. Adkins
also stated that he had been told that the reason for the change was that the
Republican Committee had "trashed" the room. He noted that he took umbrage with
this statement as he was in attendance at that meeting and all trash was picked up. Mr.
Adkins felt that this change would be detrimental to the citizens and to keep in mind who
the Board of Supervisors is working for. He requested the Board consider how the
taxpayers will look upon this move. He applauded the Board for the time they put in
working for the citizens of Roanoke County and thanked them for the opportunity to
speak.
Nancy Hans of 6804 Hidden Woods Drive, Roanoke spoke on behalf of
the Roanoke County Prevention Council advising that the Council appreciates the
Board of Supervisors' support on behalf of preventing substance abuse with youth and
of their parenting programs. Ms. Hans noted the first fundraising effort for their Youth
Leadership Initiative will be at the Salem Red Sox game, the "Pitch for Prevention" will
be held June 16, 2010, at 7:05 p.m. Local youth will be involved and it should be a
special night of family fun. She commented that the Council has been effective in
helping families recognize the risks of underage alcohol and substance abuse. They are
hoping this night will show Roanoke County families another healthy way for fun. For
information or discounted tickets, citizens can contact tcain _pc4y.orq or call 540-772-
4341. Ms. Hans advised the Board that new data on their success would be available
soon.
RoxAnne Lane Christley of 7259 Willow Valley Road, Roanoke spoke in
objection to amending the Board of Supervisors meeting room policy. She indicated
that the Board room should not be denied to all for the irresponsibility of the few. Ms.
Christley suggested setting a standard of accountability. She asked the Supervisors to
remember that the seats they were sitting in are from the citizens that voted the Board
into office and the Board does not have the right to take the room away from taxpayers.
2 ~ 2 June 8, 2010
She voiced her opinion that it was hypocritical for the Supervisors to drink water during
the Board meetings, but not allow citizens to bring food or drink into the room.
Mike Bailey of 7516 Deerbranch Road, Hollins thanked Supervisor Altizer
and Supervisor Flora for their courage in facing the reality of our financial future. Mr.
Bailey stated that he is in support of Mr. Adkins' comments in objecting to amending the
Board of Supervisors meeting room policy. The Board room is large enough,
handicapped accessible, centrally located and the community center for government
and political life. He stated that he is opposed to Option A that disallows the use of the
Board room altogether. He felt Option A failed to recognize that the true ownership of
the building lies with the citizens. Commenting on Option B, he agreed that the current
fee is acceptable and wondered if additional fees are imposed for security and janitorial,
what the current $50.00 fee is for. He noted this option turns a $50 expense into a $160
expense. He felt this option would all but close the door of the Board room to all but
government use. He noted that the Board of Supervisors' meetings do not have Police
security. Mr. Bailey opposed prohibiting the use of the chairs behind the dais, as other
committees require their speakers to be seen and heard, commenting that those chairs
were not the Supervisors' personal thrones. He suggested the Board reject Option A
and eliminate the extra fees and charges in Option B. He felt what is needed is a clear
expectation of what is acceptable use by the public for this facility with the
understanding that it is but so large and can only accommodate a certain size group.
Max Beyer, 2402 Coachman Drive, Roanoke, spoke in objection to
amending the Board of Supervisors meeting room policy. Mr. Beyer indicated that he
has reviewed the options and feels that they continue the mean-spirited overtones the
Board expressed last time with this contemplated action. He commented that even the
more conciliatory language in Option B is as onerous as to discourage and prevent
future citizen use of this facility. Mr. Beyer recommended at least four changes be made
to Option B if the Board cannot consider continuing the current policy. He recommended
eliminating any duplication of fees for maintenance as Staff is already in the building, as
well as eliminating paid police protection. He commented this is an overreach and
smacks of a jackboot mentality that citizens have to be supervised by an armed,
uniformed officer. He echoed comments made concerning the use of the dais. His final
point was to comment that the County Administrator can provide rules and regulations
and can penalize an organization that violates the rules and procedures.
June 8, 2010 2 ~ 3
IN RE: REPORTS
Supervisor Flora moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Treasurer's Statement of Accountability per Investment and
Portfolio Policy as of May 31, 2010
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Moore advised that she had the privilege of attending the
Fallen Firefighters Memorial Service this past weekend, which was a very emotional
and touching ceremony and really reminded her and others of what our firefighters do
for us. She requested that if you know a firefighter to thank them for what they do. There
were six fallen firefighters in 2009 that were killed in the line of duty.
Supervisor Elswick advised that he had attended the Arnold Burton
ceremony where recognition was given to the students receiving State awards in
technology and arts. He commented on what a great bunch of young people they were
and he really enjoyed being in attendance. He is proud of what the organization does;
teaching young people not just book learning, but a way of approaching projects and
analyzing situations, regardless of the type of project.
Supervisor Church thanked Supervisor Elswick for attending the ceremony
at Arnold Burton as he had a conflict and could not attend. Supervisor Church stated
that the administration was appreciative and his being there made it special.
Supervisor Church thanked Mr. Goodman and Staff for attending the
Wildwood Community meeting and their willingness to find a way if possible to help a
situation that has been troublesome for many years. Although Roanoke County did not
have the answers because the issue mainly deals with VDOT, the citizens really
appreciated the time and effort. Supervisor Church also thanked the citizens of North
County for attending and speaking.
Supervisor Church thanked the Green Ridge Recreation Center and
described the ribbon cutting for Splash Valley. He stated it was special for the little kids
214 June 8, 2010
and adults being able to take advantage of a tremendous asset, although they had to
dodge some weather problems.
Supervisor Church thanked his colleagues Mr. Elswick and Ms. Moore for
having the courage to step up to the plate for citizens in the Glenvar community that
have been denied by this Board. This is not the first time this same issue has been
declined when the funds were there. He wanted to thank the integrity and the
willingness to go out and say the folks out there in that area are really important to the
County of Roanoke.
After Chairman Church moved to go into closed meeting and the vote was
taken, Supervisor Altizer asked Supervisor Church to clarify the statement he made
about the integrity of two Board members who did not vote his way. He felt Supervisor
Church should go over his remarks again.
Supervisor Church stated it was not the integrity, or lack or integrity; he
was thanking the members and perhaps the word integrity may not have been the right
word to use. He withdrew the comment with respect. He commented that it was not
intended as a slam to any other Board member. He stated his point was that Supervisor
Altizer made a comment he could not pass on about the new Glenvar library item
passing tonight or it would not be on the agenda. He commented to Supervisor Altizer
that he knew full well the item had been on the agenda several times and had been
voted down.
Supervisor Altizer responded that all Board members as they go along
have an idea if something is going to pass because they would not want it defeated
again, and that was his purpose. He stated he was not questioning anything of
Supervisor Church, but that is the law of averages.
IN RE: CLOSED MEETING
At 5:09 p.m., Supervisor Church moved to go into closed meeting
following the work sessions pursuant to the Code of Virginia Section 2.2-3711(A)(1):
Personnel, namely discussion concerning appointments to the Total Action Against
Poverty (TAP) Board of Directors and the Virginia Western Community College Advisory
Board and Section 2.2-3711(A)(1): Discussion or consideration of the appointment or
removal of a specific public officer or appointee, namely the qualifications of a member
of the planning commission to continue to hold office. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, church
NAYS: None
The closed meeting was held from 6:34 p.m. until 7:03 p.m.
June 8, 2010 2 ~ 5
At 5:10 p.m. Chairman Church recessed to the 4t" floor for work sessions
and closed meeting.
IN RE: WORK SESSIONS
1. Work session on the Virginia Retirement System (VRS)
a) Changes for employees hired after July 1, 2010, and the local
option for funding the employee contribution (Diane D. Hyatt,
Assistant County Administrator)
The work session was held from 5:26 p.m. until 5:31 p.m.
In an effort to limit the increasing cost of VRS retirement contributions, the
2010 General Assembly made major changes to the retirement benefits for employees
hired after July 1, 2010. These employees will be participants in VRS Plan 2. The
General Assembly also gave local governments the following options related to the
member contribution for the employees hired after July 1, 2010: 1) your employees pay
the 5 percent member contribution; 2) locality can elect to pick up between 1 and 5
percent of the member contribution with the balance paid by your employee; or 3)
locality can elect to pick up the full 5 percent member contribution on a six-year, phase-
in schedule. The legislation does not allow passing along the payment of the member
contribution that a locality is currently paying for employees that were already hired
prior to July 1, 2010. The locality must file a form with VRS indicating their chosen
method of paying employee contributions for those hired after July 1, 2010. If the
Board wishes to pay any portion of the five percent employee contribution, they will
need to adopt a resolution expressing this intent before June 30, 2010, for fiscal year
2010-2011. This election remains in effect until another resolution is submitted. Any
change becomes effective the beginning of the next fiscal year and will affect all Plan 2
members hired after July 1, 2010. It was the consensus of the Board to pick up the five
percent member contribution and will be an agenda item for the June 22, 2010, Board
of Supervisors meeting.
b) Virginia Retirement System (VRS) Transitional Benefits
Program
The General Assembly also approved a transitional benefit program
regarding voluntary layoffs. Ms. Hyatt advised the Board that she wanted to make the
Board aware of the program, which could be used as a future tool if needed.
2 ~ 6 June 8, 2010
2. Work Session on amending the policy for the use of the Roanoke
County Administration Board meeting room (Paul M. Mahoney,
County Attorney)
The work session was held from 5:31 p.m. until 6:04 p.m.
Mr. Mahoney went through the options that were included in the agenda
package to the board.
Supervisor Church reiterated that prior to any particular organization's
meeting, discussion had already begun to look at the possibility of leaving the policy
alone, changing rates and/or adding some additional items. At the last work session,
Supervisor Flora recommended that the County ban all use. This decision was one of
unanimous consensus. Chairman Church advised that he is of the opinion that there
are several items that need to be addressed versus leaving the policy as is. He
indicated that a common sense approach is needed.
Supervisor Altizer indicated that he was in complete agreement with the
Chairman on the history of the policy. Additionally, Supervisor Altizer requested that all
of the microphones be placed in the back room and locked after every meeting.
Supervisor Altizer stated that the police presence is not to supervise anyone, but for the
security of the building as well as the people in attendance.
Mr. Mahoney stated that the security of the building has always been a
concern.
Supervisor Elswick advised that he is of the opinion that this room is not
designed for general meetings and there are other places to meet.
Supervisor Flora advised that he is not aware of any damage that has
been done as a result of using the room. He agreed that logical guidelines need to be in
place.
After discussion, it was the consensus of the Board of Supervisors to draft
logical and practical guidelines for the Rental and Use Policy of the Roanoke County
Administration Board Meeting Room, discuss these guidelines at a work session to be
held at the Board meeting on June 22, 2010, and hold a public hearing at a later Board
meeting.
3. Work session on health insurance reserves (Rebecca Owens,
Director of Finance)
The work session was held from 6:05 p.m. until 6:23 p.m.
Ms. Owens provided the Board with several handouts concerning the
health insurance reserves. Copies are available for review in the Clerk's office. As a
follow-up to the May 11, 2010, work session, the Board of Supervisors had requested
an expert opinion for adequate reserve levels. Ms. Owens advised that she had
June 8, 2010 217
received one expert opinion from the County's advisor at Wells Fargo; however, due to
the $3,000-$5,000 expense involved, Supervisor Church wanted her to discuss with the
Board before any additional opinions were obtained.
After reviewing the outside consultant's projections and Finance Staff's
projections, it was the consensus of the Board to move $900,000 from the health
insurance reserves to the General Fund Unappropriated Balance and $900,000 to the
Minor Capital account.
IN RE: CERTIFICATION RESOLUTION
At 7:03 p.m., Chairman Church moved to return to open session and
adopt the certification resolution.
RESOLUTION 060810-8 CERTIFYING THE CLOSED MEETING
WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Flora, Elswick, Church
NAYS: None
218
IN RE: ADJOURNMENT
June 8, 2010
Chairman Church adjourned the meeting at 7:04 p.m.
Submitted by:
De orah C. J c
Deputy Clerk to the Board
Approved by:
Joseph . "Butch" Church
Chairman
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