HomeMy WebLinkAbout6/22/2010 - RegularJune 22, 2010
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Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the fourth Tuesday and the second
regularly scheduled meeting of the month of June 2010. Audio and video recordings of
this meeting will be held on file for a minimum of five (5) years in the office of the Clerk
to the Board of Supervisors.
IN RE: CALL TO ORDER
Chairman Church called the meeting to order at 3:00 p.m.
MEMBERS PRESENT: Chairman Joseph B. "Butch" Church, Vice Chairman Eddie
"Ed" Elswick, Supervisors Michael W. Altizer, Charlotte A.
Moore
MEMBERS ABSENT: Supervisor Richard C. Flora
STAFF PRESENT: B. Clayton Goodman III, County Administrator; Daniel R.
O'Donnell, Assistant County Administrator; Diane D. Hyatt,
Assistant County Administrator; Paul M. Mahoney, County
Attorney; Becky R. Meador, Clerk to the Board; Teresa
Hamilton Hall, Director of Public Information
IN RE: OPENING CEREMONIES
The invocation was given by Reverend J. Barton "Bart" Weakley of
Northview United Methodist Church and the Roanoke County Fire and Rescue
Department. The Pledge of Allegiance was recited by all present.
IN RE: REQUESTS TO POSTPONE, ADD TO OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Goodman, the County Administrator requested the removal of the
work session to review policy for informational displays at Roanoke County Parks and
Recreation facilities.
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June 22, 2010
Mr. Goodman also requested the addition of a closed meeting, pursuant to
the Code of Virginia, Section 2.2-3711(A)(29): Discussion of the award of a public
contract involving the expenditure of public funds, where the discussion in open session
would adversely affect the bargaining position or negotiating strategy of the County,
namely amended the intergovernmental agreement with the City of Roanoke for digital
radio services.
Chairman Church requested Appointments be added to the agenda after
New Business items.
There were no objections.
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Certificate of recognition to Rachael Sloan, Hidden Valley High
School, for being selected for All-State Choir
Ms. Sloan was honored by being the only student in Roanoke County
selected for All-State Choir this year. Her mother, School Superintendent Dr. Lorraine
Lange, Principal Rhonda Stegall and Choir Director John Meyer were in attendance.
2. Recognizing the Fire and Rescue Department for receiving two
Regional Emergency Medical Services Awards
Chief Richard Burch introduced Rob Logan, Executive Director of the
Western Virginia Emergency Medical Services (EMS) Council. Chief Burch and
Battalion Chief Billy Duff accepted the Outstanding EMS Agency Award on behalf of the
Fire and Rescue Department. Captain Jeff Lawson accepted the Outstanding Pre-
Hospital Provider Award. Also in attendance were Division Chiefs Dustin Campbell and
Steve Simon. Additionally, Chip Wood; Raymond Wells; Patrick English and Captain
Barry Hurley from the Clearbrook Station were in attendance
IN RE: NEW BUSINESS
1. Request for authorization to pick up the employee's contributions
to Virginia Retirement System for Plan 2 employees (Diane D.
Hyatt, Assistant County Administrator)
There was no discussion.
RESOLUTION 062210-1 FOR AUTHORIZATION TO PICK UP
THE EMPLOYEE'S CONTRIBUTION TO VIRGINIA RETIREMENT
June 22, 2010 22
SYSTEM UNDER § 414(h) OF THE INTERNAL REVENUE CODE
FOR PLAN 2 EMPLOYEES
WHEREAS, the Virginia General Assembly, in its 2010 session passed
legislation creating a separate retirement plan for employees hired on or after July 1,
2010, (hereafter referred to as "Plan 2 Employees"). The legislation stipulates that Plan
2 Employees will pay their 5 percent member contribution and that, absent other action
by the employer, such contribution will be paid through salary reduction according to
Internal Revenue Code § 414 (h) on a pre-tax basis; and
WHEREAS, the legislation allows certain employers, including the County of
Roanoke, Virginia, to pick up and pay all or a portion of the member contributions on
behalf of its Plan 2 Employees as an additional benefit not paid as salary; and
WHEREAS, the election to pick up and pay all or a portion of the member
contributions on behalf of its Plan 2 Employees as an additional benefit not paid as
salary shall, once made, remain in effect for the applicable fiscal year (July 1 -June 30)
and shall continue in effect beyond the end of such fiscal year absent a subsequent
resolution changing the way the 5 percent member contribution is paid; and
WHEREAS, employee contributions that are picked-up as an additional benefit
not paid as salary are not considered wages for purposes of VA Code § 51.1-700 et
seq. nor shall they be considered salary for purposes of VA Code § 51.1-100 et seq.;
and
WHEREAS, the County of Roanoke, Virginia desires to pick up and pay its Plan
2 Employees' member contributions to VRS as an additional benefit not paid as salary
in an amount equal to 5 percent of creditable compensation; and
WHEREAS, VRS tracks such picked-up member contributions and is prepared to
treat such contributions as employee contributions for all purposes of VRS.
NOW, THEREFORE, IT IS HEREBY RESOLVED that effective the first day of
July, 2010, the County of Roanoke, Virginia shall pick up member contributions of its
Plan 2 Employees to VRS as an additional benefit not paid as salary in an amount equal
to 5% of creditable compensation subject to the terms and conditions described above;
and it is further
RESOLVED that such contributions, although designated as member
contributions, are to be made by the County of Roanoke, Virginia in lieu of member
contributions; and it is further
RESOLVED that nothing herein shall be construed so as to permit or extend an
option to VRS members to receive the picked-up contributions made by the County of
Roanoke, Virginia directly instead of having them paid to VRS.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
222 June 22, 2010
NAYS: None
ABSENT: Supervisor Flora
2. Request to approve a resolution granting a waiver under Section
13-23 of the Roanoke County Code to the provisions of the
County's noise ordinance -Article II. "Noise" of Chapter 13.
"Offenses-Miscellaneous" of the Roanoke County Code to Counts
and Dobyns at the request of Branch Family LLC and
Timberbrook Properties - Buck Mountain Road Improvement
Project (Arnold Covey, Director of Community Development)
Supervisor Moore stated that she is in agreement that work of this nature
is safer at night as long as only the items outlined are performed and the Virginia
Department of Transportation (VDOT) has approved.
Supervisor Elswick asked what constituted evening hours. Mr. Covey
responded that granting the waiver would allow work to be performed during the hours
of 10:00 p.m. through 7:00 a.m.
Chairman Church indicated that the Board wants to do what is best for the
safety of the citizens.
RESOLUTION 062210-2 GRANTING A WAIVER UNDER
SECTION 13-23 OF THE ROANOKE COUNTY CODE TO THE
PROVISIONS OF THE COUNTY'S NOISE ORDINANCE -
ARTICLE II. "NOISE" OF CHAPTER 13. "OFFENSES -
MISCELLANEOUS" OF THE ROANOKE COUNTY CODE TO
COUNTS AND DOBYNS AT THE REQUEST OF BRANCH
FAMILY LLC AND TIMBERBROOK PROPERTIES - BUCK
MOUNTAIN ROAD IMPROVEMENT PROJECT
WHEREAS, Branch Family LLC and Timberbrook Properties have requested a
waiver of the County's noise ordinance as contemplated under Sec. 13-23. "Undue
hardship waiver" be given to Counts and Dobyns, the contractors for the Buck Mountain
Road improvement project, to permit the road construction to be performed at night to
take advantage of lower traffic volumes beginning on June 12, 2010, and ending August
17, 2010; and
WHEREAS, Wolverton and Associates had previously prepared road
improvement plans for the Walmart project. These plans have been reviewed and
approved by both the County and Virginia Department of Transportation (VDOT). The
applicants for this waiver have modified these plans for their development. Therefore,
these modified plans must be reviewed and approved by Wolverton and Associates,
Walmart, the County and VDOT before the applicant can commence this project; and
June 22, 2010 223
WHEREAS, Section 13-23 of the Roanoke County Code establishes certain
standards for the Board of Supervisors to grant waivers from the provision of the
Roanoke County Noise Ordinance -Article II. "Noise" of Chapter 13. "Offenses -
Miscellaneous" to avoid undue hardship upon consideration of certain factors set forth in
subsection (b) of Sec. 13-23 and after making certain alternative findings.
BE IT RESOLVED by the Board of Supervisors of the County of Roanoke,
Virginia, as follows:
1. In making its determination as to whether to grant the requested waiver to
Counts and Dobyns from the County's noise ordinance, the Board of Supervisors
has considered the following factors:
a. The time of day the noise will occur and the duration of the noise:
Beginning at approximately 10:00 p.m. on June 23, 2010, and ending 7:00
a.m. on August 17, 2010.
b. Whether the noise is intermittent or continuous: The noise
produced during the process of performing road construction is done in
order to take advantage of lower traffic volumes, minimizing impacts on
the public, while maximizing safety to the public and construction workers.
Tasks currently identified as those that will be performed at night include
but are not limited to: storm drain piping and structures including road
crossing; water line relocation; curb and gutter and concrete medians that
tie to US 220 from Buck Mountain Road; all road widening, profiling and
paving and pavement marking. The noise waiver will not be utilized on a
daily basis; rather it will be used when necessary and prudent to do so.
c. The extensiveness of the noise: May be extensive at times
depending upon the nature of the work.
d. The technical and economic feasibility of bringing the noise into
conformance with the noise ordinance: This work has to be completed at
night in order to minimize impacts on the traveling public, while
maximizing safety to the public and construction workers. Also the
Virginia Department of Transportation requests that this work be done at
night.
e. Other matters related to the impact of the noise on the health,
safety and welfare of the community and the degree of hardship resulting
from enforcement of the ordinance: Work is being done at this time to
avoid disruption to the opening of Roanoke County Schools (Clearbrook
Elementary) and nearby Faith Christian School.
f. The extent to which the noise is necessary and incidental to the
commercial and industrial use generating the sound: The noise to be
generated by this road work is necessary and incidental to fulfilling the
conditions of the special use permit approved by the Board of Supervisors
for the Clearbrook Walmart development and will allow the Buck Mountain
224 June 22, 2010
Road improvement project to open to the public simultaneously to the new
traffic patterns from the Walmart development.
2. The Board of Supervisors makes the following finding: Compliance with the
provisions of the County's noise ordinance concerning the specific act of noise
disturbance by operation of equipment for road construction under subsection (1)
of Sec. 13-21. "Specific acts as noise disturbance" or under the provision of Sec.
13-20. "General prohibition" would produce serious economic hardship for
Branch Family LLC, Timberbrook Properties and Counts and Dobyns without
producing any substantial benefit to the public, further it would result in greater
impacts on the public using U.S. Route 220, increase safety hazards both for the
public and the construction workers and be contrary to the directives of the
Virginia Department of Transportation.
3. That the provisions of Sec.13-21. "Specific acts as noise" subsection (1) and
Sec. 13-20. "General prohibition" of Article II. "Noise" of Chapter 13. "Offenses -
Miscellaneous" be WAIVED for a period from June 23, 2010, until August 17,
2010.
4. This waiver is granted specifically to Counts and Dobyns, their officers,
employees and agents for road construction work and related activities on Buck
Mountain Road at Route 220 at the Clearbrook WalMart development in
Roanoke County, Virginia.
5. That this waiver is subject to the following approvals:
a. Any modifications to the Wolverton and Associates road
improvement plans by Lumsden Associates, on behalf of the applicant, be
approved by Wolverton and Associates and Walmart
b. By the County for compliance with the special use permit conditions
c. By the Virginia Department of Transportation
6. That this waiver may only be extended upon written application and approval by
the Board of Supervisors.
7. That this resolution shall be in full force and effect from its passage.
On motion of Supervisor Moore to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
NAYS: None
ABSENT: Supervisor Flora
IN RE: APPOINTMENTS
Supervisor Altizer appointed Jason Peters to the Roanoke County
Planning Commission to represent the Vinton Magisterial District. Chairman Church
asked that confirmation of the appointment be placed on the Consent Agenda.
June 22, 2010 225
IN RE: CONSENT AGENDA
RESOLUTION 062210-3 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM F- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for June 22,
2010, designated as Item F -Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5 inclusive, as follows:
1. Approval of minutes -March 23, 2010; April 13, 2010 and April 27, 2010
2. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Sarah S. Alls, Accounts Representative, upon her
retirement after more than thirty-one years of service
3. Resolution expressing the appreciation of the Board of Supervisors of
Roanoke County to Dorothy P. Dickason, Treasurer Clerk III, upon her
retirement after more than thirty-five years of service
4. Request to transfer $1.8 million from Health Insurance Reserve to the
General Fund Unappropriated and Minor Capital
5. Confirmation of appointments to the Roanoke County Planning Commission
and the Total Action Against Poverty (TAP) Board of Directors
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
NAYS: None
ABSENT: Supervisor Flora
RESOLUTION 062210-3.a EXPRESSING THE APPRECIATION
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
TO SARAH S. ALLS, ACCOUNTS REPRESENTATIVE UPON
HER RETIREMENT AFTER MORE THAN THIRTY-ONE YEARS
OF SERVICE
WHEREAS, Sarah S. Alls was hired on June 1, 1979, as a Clerk Typist;
promoted to Clerk Stenographer on July 1, 1980; Account Clerk I I on February 1, 1981,
and lastly was promoted to the position of Accounts Representative on July 1, 2005;
and
226 June 22, 2010
WHEREAS, Ms. Alls retired as Accounts Representative on June 30, 2010, after
a total of thirty-one years and one month of devoted, faithful and competent service with
the County; and
WHEREAS, during her time as Accounts Representative, Ms. Alls was
responsible for providing excellent customer service to those departments to which she
was assigned; and
WHEREAS, Ms. Alls was also responsible for promptly and accurately
processing payments to County vendors, employees and citizens; and
WHEREAS, Ms. Alls processed payments for the Board of Supervisors, County
Administration, Community Development, Library, Police, Finance and Human
Resources; and
WHEREAS, Ms. Alls was also responsible for payments for the Roanoke Valley
Resource Authority, Roanoke Valley Television and the Western Virginia Regional Jail
Authority.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to SARAH S. ALLS for more than thirty-one years of capable, loyal,
and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
NAYS: None
ABSENT: Supervisor Flora
RESOLUTION 062210-3.b EXPRESSING THE APPRECIATION
OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
TO DOROTHY P. DICKASON, TREASURER CLERK III, UPON
HER RETIREMENT AFTER MORE THAN THIRTY-FIVE YEARS
OF SERVICE
WHEREAS, Dorothy P. Dickason was hired on February 1, 1975, as Account
Clerk I and was promoted through the ranks to Treasurer Clerk II then subsequently
promoted to Treasurer Clerk III on June 28, 1986; and
WHEREAS, Mrs. Dickason retired as Treasurer Clerk III on July 1, 2010, after a
total of thirty-five years and five months of devoted, faithful and accomplished service
with the County; and
WHEREAS, during her time as Treasurer Clerk, Mrs. Dickason, was first hired to
work part-time during her high school years as a teenager in the Roanoke Valley; and
June 22, 2010 227
WHEREAS, Mrs. Dickason, during these early years was responsible for
manually reviewing the Treasurer's Office tax books and would hand write the
delinquent tax tickets that were to be mailed; and
WHEREAS, Mrs. Dickason, survived these early years to see the Treasurer's
Office convert to its first electronic billing system; and
WHEREAS, Mrs. Dickason, proved herself to be a model of consistency in her
attendance and work ethic; and
WHEREAS, Mrs. Dickason, acted in accordance with the appropriate integrity
worthy of every County employee; and
WHEREAS, Mrs. Dickason, pursued a higher level of job performance for the
advancement of her skills through professional educational courses administered
through the Weldon Cooper Center of the University of Virginia for the Treasurers'
Association of Virginia; and
WHEREAS, Mrs. Dickason, has held herself accountable to a higher standard
in the performance of her duties to adhere to the monetary fiduciary responsibilities
beholden to public trust.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to Dorothy P. Dickason for more than thirty-five years of capable,
loyal, and dedicated service to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes for a happy
and productive retirement.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
NAYS: None
ABSENT: Supervisor Flora
IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
Mr. Max Beyer of 2402 Coachman Drive, Roanoke commented on the
work session on amending the policy for the use of the Roanoke County Administration
Center Board meeting room. Mr. Beyer stated he would prefer there be no charges for
using the room and wants all custodial services to be discretionary.
IN RE: REPORTS
Supervisor Moore moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
228 June 22, 2010
NAYS: None
ABSENT: Supervisor Flora
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Accounts Paid -May 2010
5. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances for the month ended May 31, 2010
6. Comparative Statement of Budgeted and Actual Revenues for the
month ended May 31, 2010
IN RE: CLOSED MEETING
At 3:31 p.m., Supervisor Church moved to go into closed meeting
pursuant to the Code of Virginia Section 2.2-3711(A)(1): Personnel, namely discussion
concerning appointments to the Building Code Board of Adjustments and Appeals (Fire
Code Board of Appeals); Social Services Advisory Board and Virginia Western
Community College Advisory Board and Section 2.2-3711(A)(29) Discussion of the
award of a public contract involving the expenditure of public funds, where the
discussion in open session would adversely affect the bargaining position or negotiating
strategy of the County, namely amending the intergovernmental agreement with the City
of Roanoke for digital radio services.
The motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
NAYS: None
ABSENT: Supervisor Flora
At 3:32 p.m., Chairman Church recessed to the 4t" floor for work sessions
followed by closed meeting.
The closed meeting was held from 5:32 p.m. until 5:53 p.m.
IN RE: WORK SESSIONS (Training Room - 4t" Floor)
June 22, 2010 229
1. Work session to discuss the upcoming redesign of Roanoke
County's website (Teresa Hamilton Hall, Director of Public
Information; Bill Greeves, Director of Communications and
Information Technology)
The work session was held from 3:45 p.m. until 4:24 p.m.
Mr. Greeves presented a PowerPoint presentation, a copy of which is on
file for inspection in the office of the Clerk to the Board. He updated the Board on the
history of the County's current website, the plan for the new design and the timeline for
implementation. He also advised that Roanoke County partnered with Economic
Development and the Town of Vinton for cost savings.
Supervisor Elswick asked if there is a way to determine what portion of
site visits are from out-of-state and what portion is visited the most. Mr. Greeves
advised there is a way to determine what pages are visited the most. The main page,
libraries, Geographic Information Services (GIS) and the employment pages are visited
most often. During budget time, the budget pages are visited quite often also.
Supervisor Altizer suggested that the County site be intertwined somehow
with the Town of Vinton to refer citizens to procedures handled by Vinton and to the
County for procedures handled by the County in order to alleviate citizens being passed
back and forth.
Ms. Hall indicated Roanoke County had partnered with Civic Plus for this
redesign. Civic Plus focuses exclusively on government and schools. Civic Plus will be
interviewing employees who are on the telephone a great deal to determine what for
what information the citizens are calling. Additionally, a survey has been conducted to
obtain citizen input. Civic Plus was sent the County's annual report and 90 various
photographs so they could get a feel for Roanoke County.
Ms. Hall indicated that the anticipated go live date is November 12, 2010.
She also advised that the new site will be hosted offsite, with a guaranteed uptime in the
90 percentile with penalties for downtime.
Mr. Greeves explained that the Communications Information Technology
Department will no longer maintain the site, which will enable staff to focus more on the
Emergency Communications Center and GIS. The Public Information Office will still
maintain complete control of all content. Supervisor Church requested an analysis to
show the Board and citizens the cost effectiveness of this project.
Chairman Church inquired if the new design will include tools to bring in
more users. He requested that mockups be shown to the Board before implementation.
It was the consensus of the Board that they want to be involved in the redesign project.
2. Work session on amending the policy for the use of the Roanoke
County Administration Board meeting room (Paul M. Mahoney,
County Attorney)
230 June 22, 2010
The work session was held from 4:24 p.m. until 4:48 p.m.
Mr. Mahoney reviewed the key changes made to Option B based on his
understanding of the Board's direction from the last work session on this item.
Chairman Church advised he felt it was important to state a maximum
number with regard to capacity. It was the consensus of the Board to use a maximum
capacity of 105. It was also the consensus of the Board to remove social gatherings as
a permitted use from the policy and add Homeowner Associations under permitted non-
governmental uses.
Supervisor Altizer requested a sentence stating whose responsibility it will
be to control capacity. It was the consensus of the Board that the off-duty police officer
will be responsible for monitoring the room capacity. He also commented that the
County must be consistent with custodial charges.
It was decided to advertise for a public hearing for the July 27, 2010,
Board meeting.
3. Work session to review policy for informational displays at
Roanoke County Parks and Recreation facilities (Pete Haislip,
Director of Parks, Recreation and Tourism)
This item was removed from the agenda by Mr. B. Clayton Goodman III,
County Administrator, under Requests to postpone, add to, or change the order of
agenda items.
4. Work session on the amended Roanoke County Employee
Handbook (Joe Sgroi, Director of Human Resources)
The work session was held from 4:49 p.m. until 5:17 p.m.
Mr. Sgroi discussed a point of contention in the new amendments to the
employee handbook. The Human Resources Department would like the Board's
direction on allowing firearms on County property in employees' personal vehicles. Mr.
Sgroi cited statistics from the Bureau of Justice Statistics and the Bureau of Labor
Statistics on violent incidents in the work place. Work places where guns were
permitted were five to seven times more likely to have a violent incident.
Supervisor Altizer indicated that he felt that we would be imposing a
restriction on our employees that we cannot impose on our citizens and asked if
Roanoke County had any instances of workplace violence. Mr. Sgroi stated that the
County has had employees threaten each other and County property, but not with a
gun.
June 22, 2010 23
Mr. Goodman indicated as an employer, the County does have the right to
address behavior to a certain extent. As an individual, Mr. Goodman stated that he
believes in gun rights, but has the obligation to protect County employees.
Chairman Church indicated the laws of a society are made for a few
individuals and stated if the County is going to make an error, he would much rather
have an employee throw a punch instead of firing a gun. He noted that all human life is
precious and cannot have a price put on it.
Supervisor Moore stated that guns don't kill people, people kill people and
feels it would be unconstitutional to force this on employees. Supervisor Elswick agreed
with Supervisor Moore.
It was the consensus of the Board to allow guns in personal vehicles only,
not under the auspice of County business or in a county vehicle.
IN RE: CERTIFICATION RESOLUTION
At 7:00 p.m. Chairman Church called the meeting back into open session
with Supervisor Flora absent.
RESOLUTION 062210-4 CERTIFYING THE CLOSED MEETING
WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each member's
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
NAYS: None
ABSENT: Supervisor Flora
232 June 22, 2010
IN RE: PUBLIC HEARING
1. Public hearing to receive citizen comments regarding proposed
amendments to the fiscal year 2009-2010 budget in accordance
with Section 15.2-2507, Code of Virginia (Diane D. Hyatt,
Assistant County Administrator)
a) Request to appropriate an amount not to exceed $6 million for
a new Glenvar Library
Janet Stice of 4377 Barley Drive, Salem brought her therapy dog, Crystal,
and spoke about the Delta Society. She described Pet Partners, where children read to
therapy dogs. She commented how events like these at the Glenvar Library are so
important for the children to practice their reading with a nonjudgmental friend.
Ann Franco of 341 Polly Circle, Salem spoke in support of the new library.
With the end of the laptop initiative in Roanoke County Schools, she believes computer
use at the libraries will increase. Glenvar deserves the same advantages as other areas
and she knows the Board is always striving for equity.
James Vonderhaar of 5048 Cherokee Drive, Salem spoke on behalf of
himself and his wife, Marlene. He stated the need fora modern, handicapped
accessible library with computer space, Wi-Fi and teen, senior and children spaces. He
felt optical equipment for visually impaired would be very beneficial. He would
appreciate the Board's favorable vote.
Diana Beamer of 1804 Foxfield Circle, Salem spoke in favor of the new
library, stating it is much needed and well deserved. She serves on the Library Board
for the Glenvar District and represents the voices of many. Ms. Beamer noted there
have been little or no renovations since the doors opened in 1979, adding it is easy to
see how the wonderful and positive staff has utilized every nook and cranny of this
limited space and they should be commended. She has received many calls and emails
asking her to mention the inadequate book drop, lack of handicapped access, heavy
doors and the distance to these areas for elderly and handicapped. She felt the Board's
vote should be 3 to 2, but voiced her understanding that when there are money, tight
budgets, controversy and differences in opinion involved, not everyone will see eye to
eye. Ms. Beamer stated it is the Glenvar community's hope that the Board will vote `yes'
while the construction costs seem to be affordable and money is available. She thanked
the Board for their time in listening to citizens of the Glenvar community.
Michael Allen Stanley of 4706 Great Glen Drive, Salem spoke in favor of
the new library. He stated the current library has only one positive, which is its location
and everything else is a negative. He commented that North County got a new
recreation center and South County got a new library, so it is time to do what is right
and give Glenvar a new library.
June 22, 2010 233
Tonia Dillman of 1858 Wildwood Road, Salem advised that several years
ago she was on the committee to rebuild the new library, but the project was put off.
She feels the time is now, noting the shelves are at maximum, the tight confines and the
computers that can be accessed by adults in the children's section are inappropriate.
She asked the Board to please see fit to build the new library before they are stacked
on top of each other just to check out books.
Lorraine Bratton of 511 East Augusta Avenue, Vinton is a member of the
Board of the Friends of the Roanoke County Library. They recently bought a self check-
out station for the headquarters library and they pay for the summer reading program.
She advised that the Friends of the Library strongly supports the project. She noted that
as a citizen of Vinton, she does support the Glenvar Library, but asked the Board not to
forget that Vinton needs a library too.
Nancy Wheeler of 4416 Alleghany Drive, Salem spoke in support of the
project. She is disabled and checks out about 35 books per week. Ms. Wheeler stated
that while doing anything at the Glenvar library, you are stepping over, backing into or
bumping into something and after school when the kids are coming in, it is extremely
crowded. She feels the library is hugely inadequate for the need and has been passed
over. She advised that the entire second floor of the Salem Library is not handicapped
accessible.
John Koelsch of 4416 Alleghany Drive, Salem worked with the library
system, teaching a resume writing class. He stated that access to computers and space
to make notes and work on the computer was not adequate. He is also an author, who
donated his poetry book to the Glenvar Library. He advised that a library is a lot more
than a place to read and offered his support of the project.
James Lynn of 3720 Knollridge Road, Apt. 417, Richfield Retirement
Community spoke in favor. He reported that most residents and employees of Richfield
visit the library during the week. He spoke of devoting his life to teaching school and
how libraries are terribly important. Mr. Lynn commented the library is so crowded that if
you bring in a sheet a paper, another sheet has to go out.
Deborah Kipps of 5375 Sundance Road, Salem spoke in favor of a new
library. When she first moved to the area, she drove past the Glenvar branch because
the outward appearance. She feels the community has grown and a new larger library
would attract more patrons. She wants the library to be a place to be proud of.
Dr. Julie Myers, Principal of Glenvar Middle School, spoke in support of
the project, stating the library is an outreach of the schools' learning community. When
school closes at the end of the day, they want the children to feel comfortable going to
the library to continue their learning.
Sarah McHatton of 4844 Warrior Drive, Salem stated she was not a library
user when she moved to Cherokee Hills and thought the small building would not have
anything to offer her. She was embarrassed to admit she hates to search the stacks and
orders online for pick up. She feels the programs are very impressive, but can only
234 June 22, 2010
imagine what they could be with a decent facility and a new library would be the pride of
Glenvar.
Ed Fulton of 4844 Warrior Drive, Salem walks to the library. He was
disappointed to see how small the library was when they moved to the area. He also
uses the online system and feels it would be nice to use it for more than just acheck-out
box. Mr. Fulton commented that with the asphalt plant, it appeared the Board may have
been imposing something on the community they did not want and now is the chance
for the Board to give them something they do want.
Laurie DeMarco of 1649 Mill Pond Drive, Salem thanked Supervisor
Church for placing this item on the agenda. She declared that someone in her family
has been in the Glenvar Library every week since 1991 and described how the stacks
changed as her daughters grew, going from bad to worse. She asked the Board to
please consider replacing the Glenvar Library.
Norman R. Therrien of 725 Foxstone Lane, Salem asked for the Board's
support of the new Glenvar Library.
James L. Maddex of 3717 Bredlow Circle, Richfield Retirement
Community spoke in support of the new library. He noted that Glenvar is the only public
library located adjacent to a retirement community and many residents are very much
still on the go, who vote, shop, and etc. Their wish list would include books, periodicals
and large prints. He would like to see programs where retired residents could tutor
students at the library.
Carter Turner of 6960 Campbell Drive, Salem spoke in favor of the project.
He declared a new library would be an investment in their children and a love for
learning. He felt it would be something to call their own, a sense of community pride. He
stated that $6 million is a lot of money, but if it helps attract high paying jobs, it is a
bargain.
Dot Eller of 3611 McDaniel Drive, Salem spoke in favor. She informed the
Board they are much better looking and in tune with what the citizens need than when
the previous Board started trying to build this library. She stated she just knew the
Board would approve the request.
Judy Conyers of 4844 Little Bear Road spoke on behalf of Citizens for
Positive Growth. She advised that all in Glenvar petition the Board to vote in favor as
improvements are needed in the area. She commented that last year meeting space
was needed in the area and there was none. A library would provide this. She also
reminded everyone of the community meetings at Fort Lewis Baptist Church. She
encouraged everyone to attend.
Barry Garst of 5251 Cherokee Hills Drive, Salem spoke on an investment
in children and summer learning loss. He advised that library summer programs can
keep children updated. Minorities and low-income families are at risk. He asked the
Board to remember the families who could not attend the meeting because they did not
have the resources to get there. He encouraged the Board to vote in favor of the
project.
June 22, 2010 235
Terrie Therrien of 725 Foxstone Lane, Salem spoke in favor of the new
library.
Jacqueline Phillips, 4825 Celtic Circle, Salem spoke on behalf of
homeschoolers, stating a library is invaluable for their curriculum. She noted that the
Glenvar Library is too crowded to sit and teach or read to your children.
b) Request to accept and appropriate state revenue
reimbursements in the amount of $575,000 for fiscal year 2009-
2010 to the Department of Social Services for provided
services
No citizens spoke on this item.
IN RE: PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. Ordinance amending Chapter 2 - "Administration" of the
Roanoke County Code by the adoption of a new section 2-10-
"Assessment of Court Costs to Support Local Criminal Justice
Training Academy" (Daniel O'Donnell, Assistant County
Administrator; Paul M. Mahoney, County Attorney)
No citizens spoke on this item. There were no changes from the first
reading of this ordinance. There was no discussion.
ORDINANCE 062210-5 AMENDING CHAPTER 2 -
"ADMINISTRATION" OF THE ROANOKE COUNTY CODE BY
THE ADOPTION OF A NEW SECTION 2-10 - "ASSESSMENT OF
COURT COSTS TO SUPPORT LOCAL CRIMINAL JUSTICE
TRAINING ACADEMY"
WHEREAS, the 2010 session of the Virginia General Assembly adopted an
amendment to Section 9.1-106 of the Code of Virginia authorizing Roanoke County to
impose a fee to support its local independent criminal justice training academy; and
WHEREAS, the Board of Supervisors of Roanoke County finds that the
assessment of this fee will benefit the citizens of Roanoke County by providing for the
training of its police officers and sheriff's deputies, thereby enhancing the public health,
safety and welfare of the County and its citizens; and
WHEREAS, the first reading of this ordinance was held on May 25, 2010, and the
second reading and public hearing was held on June 22, 2010.
BE IT ORDAINED By the Board of Supervisors of Roanoke County, Virginia, as
follows:
236 June 22, 2010
1. That Chapter 2 -Administration of the County Code be amended by the
adoption of the following new section:
Section 2-10. Assessment of court costs to support local criminal justice training
academy.
(a) In addition to any other fees imposed by law there is hereby imposed in
every criminal or traffic case in which costs are assessable pursuant to Code of Virginia,
§§ 16.1-69.48:1, 17.1-275.1, 17.1-275.2, 17.1-275.3, 17.1-275.4, 17.1-275.7, 17.1-
275.8, or 17.1-275.9. an additional fee of Five Dollars ($5.00) to support the County's
criminal justice training academy. The clerks of the district and circuit courts shall
charge and collect this assessment as a part of the fees taxed as costs.
(b) After collection by the clerk of the court in which the case is heard, the
assessment shall be remitted to the county treasurer and held subject to appropriation
by the Board of Supervisors to support the county's criminal justice training academy, in
accordance with section 9.1-106 of the Code of Virginia.
2. That this ordinance shall be effective from and after July 1, 2010.
On motion of Supervisor Altizer to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
NAYS: None
ABSENT: Supervisor Flora
IN RE: NEW BUSINESS
1. Request to appropriate $5,800,491 for the design and
construction of the Glenvar Library (Diana Rosapepe, Director of
Library Services; Diane D. Hyatt, Assistant County Administrator)
A-062210-6
There was no discussion. Chairman Church moved to approve the
request. The motion carried by the following recorded vote:
AYES: Supervisors Moore, Elswick, Church
NAYS: Supervisor Altizer
ABSENT: Supervisor Flora
2. Request to accept and appropriate state revenue reimbursements
in the amount of $575,000 for fiscal year 2009-2010 to the
Department of Social Services for provided services (Diane D.
Hyatt, Assistant County Administrator)
June 22, 2010 237
A-062210-7
There was no discussion. Chairman Church moved to approve the
request. The motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, Elswick, Church
NAYS: None
ABSENT: Supervisor Flora
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Altizer asked the County Administrator to follow-up with the
Virginia Department of Transportation (VDOT) to obtain the status for the schedule of
the community meetings on restricting tractor trailer traffic on Route 116. The Board
passed a resolution in September 2009; at which time they were told it was about a
nine-month process and has not heard anything regarding the community meetings to
date. Mr. Goodman will obtain the information and provide the Board a full report.
Chairman Church thanked the citizens who came to the meeting in
support of the Glenvar Library and the Board for taking a wonderful first step to a new
future in the Glenvar area, making the new library a cornerstone in the Glenvar
community.. Additionally, Mr. Church reminded the citizens of and encouraged them to
attend the Glenvar Community Plan meetings at Fort Lewis Baptist Church on Tuesday,
June 29, 2010, and Thursday, July 15, 2010 at 7:00 p.m.
IN RE: ADJOURNMENT
Chairman Church adjourned the meeting at 8:30 p.m.
Submitted by:
Becky R. eador
Clerk to the Board
Approved by:
• /,U.~ '' ~/ln/
Jose B. "Butch" Church
Chairman
238
June 22, 2010
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