12/16/2008 - Regular
December 16, 2008
851
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
December 16, 2008
The Board of Supervisors of Roanoke County, Virginia met this day atthe
Roanoke County Administration Center, this being the third Tuesday and the second
regularly scheduled meeting of the month of December 2008.
Chairman Flora announced that the 7:00 p.m. evening session of the
Board meeting would not be held today. He advised that the scheduled public hearing
for the petition of Edward Rose Properties, Inc. to rezone properties had been
postponed indefinitely.
IN RE: CALL TO ORDER
Chairman Flora called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT:
Chairman Richard C. Flora, Vice-Chairman Michael W.
Altizer, Supervisors Joseph B. “Butch” Church, Joseph P.
McNamara, Charlotte A. Moore
MEMBERS ABSENT:
None
STAFF PRESENT:
John M. Chambliss, County Administrator; Paul M.
Mahoney, County Attorney; Dan O’Donnell, Assistant County
Administrator; Brenda J. Holton, Deputy Clerk to the Board;
Teresa Hamilton Hall, Public Information Officer
IN RE: OPENING CEREMONIES
The invocation was given by Pastor Bill Booth, Vinton Baptist Church.
The Pledge of Allegiance was recited by all present.
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IN RE: INTRODUCTION AND APPOINTMENT
1. Request to adopt a resolution appointing the County
Administrator and approve an employment agreement. (Paul
Mahoney, County Attorney)
R-121608-1
Mr. Mahoney advised that this item is to request that the Board adopt a
resolution appointing a new County administrator and approving his employment
agreement. He summarized the process that was used to select the new administrator
after Elmer Hodge retired in June 2008. He advised that the Board hired Springsted
Incorporated in May 2008 to provide executive search services, and after a nationwide
search, the Board interviewed the finalists in October and selected B. Clayton
Goodman, III. Mr. Mahoney requested that the Board insert Mr. Goodman’s name into
the resolution at the appropriate places. He advised that Mr. Goodman was present
and would address the Board.
Supervisor Flora moved to adopt the resolution appointing B. Clayton
Goodman III and approving the employment agreement. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
Supervisor Flora welcomed Mr. Goodman as the new Roanoke County
Administrator and advised that the Board interviewed people from outside Virginia as
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853
well as the surrounding localities, and they were very impressed with Mr. Goodman
during the interview process. He advised that his personal criteria for a county
administrator would include a person with the highest possible ethical standards who
had extensive chief administrative experience in local government, preferably in Virginia
local government, and he felt that Mr. Goodman possessed these traits. He advised
that he knew Mr. Goodman well and that the localities where Mr. Goodman formerly
worked thought highly of his abilities.
Supervisor Church welcomed Mr. Goodman and advised that the County
is facing difficult situations in the future. He advised that the Board wanted to hire a
person who had integrity, a good reputation, and he felt that Mr. Goodman was the man
for the job. He advised that the Board holds a sacred trust from the citizens who elect
them to work hard, be honest, and look after the community’s best interests. He
advised that the Board was following these guidelines when they selected Mr. Goodman
from an excellent group of candidates, and he and the Board look forward to working
with Mr. Goodman. He stated that he hoped that the staff and community would
welcome Mr. Goodman to Roanoke County because he is a hometown man and will
make the Board’s job a little easier.
Supervisor Altizer advised that he was fortunate to work with Mr.
Goodman for approximately 18 months before Mr. Goodman left his position as Vinton
Town Manger, and he had acquired insight into how Mr. Goodman functioned on the job
and what kind of individual he was. Supervisor Altizer advised that integrity was the
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854
highest quality that the Board was seeking and they found this in Mr. Goodman. He
advised that another deciding factor was the demeanor of Mr. Goodman, and he felt
that Mr. Goodman’s style of management would be compatible with the citizens and
staff. He advised that he is looking forward to Mr. Goodman working with the County
and he understands that Montgomery County was reluctant to see him leave. He stated
congratulations and welcome aboard to Mr. Goodman.
Supervisor McNamara advised that his fellow supervisors had mentioned
that integrity was very important, and while he agreed that Mr. Goodman was certainly a
man of the highest integrity, he wanted the listening audience to know that people of
integrity were working with the County before and now. He advised that the search firm
did an excellent job in providing great candidates. He advised that he was pleased with
the selection of Mr. Goodman, and he had enjoyed the opportunities to work with him at
the Town of Vinton and Western Virginia Regional Jail Authority. He advised that Mr.
Goodman would have his support and the support of the other Board members. He
advised Mr. Goodman that the County would be pleased to have Mrs. Goodman
become a member of the Library Advisory Board again if she would be interested.
Supervisor Moore welcomed Mr. Goodman to the County and advised that
she agrees with the other Board members that he is an excellent choice for this
position. She stated that the citizens, staff and Board members are looking forward to
working with him.
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Supervisor Flora advised that integrity was very high on the list of
qualifications that the Board wanted, and as Supervisor Altizer pointed out, having the
personality to fit in with the County and staff was also important. He felt that Mr.
Goodman had shown this compatibility with County staff while working with the Town of
Vinton.
Mr. Goodman expressed appreciation to the Board members for their
support in selecting him as Roanoke County Administrator. He stated that it means a
great deal to him that the Board feels comfortable in allowing him to take this position,
and he pledged to work with the Board in any way possible to ensure that they meet the
needs of the citizens of Roanoke County. He advised that it is important during these
difficult times throughout the country and Virginia, that instead of focusing on the
negatives, to focus on the positives and take the opportunities to improve things by
doing them differently, creatively, and innovatively. He pledged to build and strengthen
the County’s organization and work on behalf of the citizens, the Board and the staff.
He stated that he appreciates that the Board has entrusted him with this opportunity,
and he will endeavor to ensure that they made the right decision.
Chairman Flora advised that the Board looks forward to working with Mr.
Goodman for a long time and thanked him for his comments.
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RESOLUTION 121608-1 OF APPOINTMENT OF THE COUNTY
ADMINISTRATOR AND APPROVAL OF AN EMPLOYMENT
AGREEMENT
WHEREAS, Section 4 of the Roanoke County Charter provides for the
appointment of a County Administrator, his or her powers and duties, compensation and
tenure of office; and,
WHEREAS, Section 15.2-1540 of the Code of Virginia provides for the
appointment of a chief administrative officer by the governing body of that locality; and,
WHEREAS, Section 15.2-1541 of the Code of Virginia establishes the various
duties and responsibilities of the administrative head of the local government; and,
WHEREAS, an employment agreement between the county administrator and
the Board of Supervisors has been negotiated.
NOW THEREFORE, BE IT RESOLVED, By the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That B. Clayton Goodman III is hereby appointed County Administrator for
Roanoke County, and that his/her tenure shall commence on or before March 15, 2009.
2. That B. Clayton Goodman III shall exercise all of the powers and fulfill all
of the duties and obligations of County Administrator as provided in the Roanoke
County Charter, the Code of Virginia, the position description, the policies and
regulations adopted by the Board, and the legal directives of the Board.
3. That the employment agreement negotiated between the Board and
B. Clayton Goodman III is hereby approved, and the Chairman of the Board is hereby
authorized to execute this agreement of behalf the Board.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution of appreciation to Mary V. Brandt, Deputy Clerk, for
her service to Roanoke County
R-121608-2
Chairman Flora presented the resolution to Ms. Brandt. Each of the
Supervisors thanked Ms. Brandt for her service and wished her well in her new position
with the Western Virginia Regional Jail Authority.
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Supervisor Moore moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
RESOLUTION 121608-2 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS TO MARY V. BRANDT, DEPUTY CLERK
TO THE BOARD OF SUPERVISORS, FOR HER SERVICE TO
ROANOKE COUNTY
WHEREAS, Mary V. Brandt was employed by Roanoke County on May 27,
2003, as a part-time Office Support Specialist, and became a full-time employee by
Board action on December 16, 2003; and
WHEREAS, Ms. Brandt, who also served as Assistant Deputy Clerk and as
Deputy Clerk to the Board, has resigned to accept an administrative position with the
Western Virginia Regional Jail and whose last day will be December 24, 2008; and
WHEREAS, Ms. Brandt was the creator of the electronic agenda process used
by the Clerk’s Office, was the primary author of the training manual used by the Board
and Senior Staff, and trained others in the new agenda process both internally and
externally; and
WHEREAS, Ms. Brandt acted as the records manager and database
administrator for the Clerk’s Office and served on the County’s Wellness Committee,
acting as committee chairman, and assumed a lead role in organizing an employee
health fair in 2007; and
WHEREAS, during her tenure with the County, Ms. Brandt earned the
designation of Certified Professional Secretary, completed the requirements for
certification as a Certified Municipal Clerk, and was an active member of the
International Association of Administrative Professionals, the Virginia Municipal Clerks
Association, and the International Institute of Municipal Clerks; and
WHEREAS, Ms. Brandt’s administrative expertise and willingness to assist and
train others were greatly valued by County staff and her co-workers, and contributed to
the growth and development of the County.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens
of Roanoke County to MARY V. BRANDTfor her capable, loyal, and dedicated service
to Roanoke County; and
FURTHER, the Board of Supervisors does express its best wishes to Ms. Brandt
in her future endeavors.
December 16, 2008
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On motion of Supervisor Moore to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
IN RE: BRIEFINGS
1. Briefing on the results of the 2009 Real Estate Valuation General
Reassessments. (Billy Driver, Director of Real Estate Valuation)
Mr. Driver gave a PowerPoint presentation about the 2009 general
reassessments. He advised that Roanoke County has not suffered the great decreases
in market values that Northern Virginia and other areas of the Commonwealth have
experienced. He stated that due to decreases in real estate values, many of the
property owners in the localities in Northern Virginia suffered foreclosures; however,
locally there have been relatively few foreclosures during the past year. He advised that
the estimated foreclosure rate nationally is 2.5 percent, in the State of Virginia it is 1.25
percent, and it is 0.75 percent in the Roanoke area. He advised that the unemployment
rate nationally is 6.1 percent; 4.2 percent in the State of Virginia, and locally 3.3 percent
as of October 2008. He stated that there was a slight increase in 2009 reassessments,
which can be attributed to $1.11 million for new construction or 1.46 percent and market
values of $191 million at 2.51 percent. He advised that the 2.51 percentage increase
for properties is an overall percentage comprised of residential, multi-family, agriculture,
commercial, and industrial properties and is the smallest increase since 1992. He
advised that the number of sales in Roanoke County was over 1,200, and the appraisal
staff was able to quantify these sales and apply them to the neighborhoods and use as
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an indicator as to whether the values were increasing within those neighborhoods. He
advised that residential values increased just slightly more than the County average at
2.75 percent. He advised that the 2.51 percent of increase shows that the market
values are slowing down and that the market place will be making a correction.
Mr. Driver advised that he wanted to remind the public that the Tax Relief
or
for the Elderly Program is available for those citizens who are disabled who are aged
65 or older and have a combined income of less than $56,566, and net assets not
exceeding $200,000 beginning in tax year 2009. He stated that these citizens may be
eligible to receive tax relief. He advised that the net financial worth of citizens was
$175,000 for 2008 and the Board increased that to $200,000 for 2009 and the Board
should be commended because this amount is one of the higher net assets in any
surrounding locality. He advised that citizens should contact the Commissioner of
Revenue’s office to determine if they can qualify for this program. Supervisor Church
pointed out that the net financial worth of $200,000 excludes the principal home and
one acre of land.
Mr. Driver reported on the land use assessment program and advised that
the land use participants just recently returned their revalidation forms, and he wanted
to make sure that citizens know about the program. He advised that if someone wants
to apply for the land use program, they should call the Real Estate Valuation Office and
talk with the Land Use Coordinator to determine if they qualify for this program. He
advised that reassessment notices will be mailed January 2, 2009, and there will be an
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informal appeals process starting January 19 through 27, 2009. He stated that there
will be a formal appeals process through the Board of Equalization from March through
December 2009. He advised that the 2008 Board of Equalization rendered decisions on
36 appeals.
Mr. Driver responded to questions from Supervisors Altizer and Church
about the land use program, specifically the 20 to 99 undeveloped acres category,
which showed an increase of 11.9 percent. Mr. Driver advised that the majority of the
citizens in the land use program have agricultural land and the land use values are
created by the State Land Evaluation Advisory Committee (SLEAC), an organization in
Virginia that provides the dollar amounts for the agricultural, horticultural, and forestry
classifications, and most of those rates decreased this year. He stated that the only
classification that had an increased rate was forestry. Supervisor Altizer advised that a
citizen in a rural area who owns 100 acres and cows would not experience an 11
percent increase and that this increase would be on developed properties. Mr. Driver
advised that this was correct.
Supervisor Church advised that he and Supervisor Altizer represent the
two districts with the most land available for the land use program and forestry. He
advised that from the phone calls and emails that he has received, citizens are
surprised to learn that there has been an increase of any kind.
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Mr. Driver added that he works with a great staff and they strive to ensure
that they comply with the standards set for market values. He assured the Board and
citizens that most neighborhoods are well within these standards, although some
neighborhoods decreased while some properties increased this year. Supervisor
McNamara inquired if there was an average market increase for single family urban or
suburban residential. Mr. Driver advised that the increase was 2.51 percent and this
figure did not include new construction.
Supervisor Flora advised that nationally the foreclosure rate is 2.5 percent.
He advised that when he was on vacation in Florida recently, that state had 25,000
foreclosures waiting to go through the court system. He advised that in one Florida
County, 800 foreclosures went through the Court system in one day. He advised that
the County is very fortunate compared to what is happening in other parts of the
country. He thanked Mr. Driver for the information that he presented.
IN RE: NEW BUSINESS
1. Request to accept a donation from the Rotary Club of Roanoke
Valley in the amount of $2,000 for the Lifesaver Project of the
Roanoke County Police Department. (Ray Lavinder, Chief of
Police; Tarek Moneir, Deputy Director of Development)
A-121608-3
Mr. Chambliss advised that the Rotary Club of the Roanoke Valley
provided a contribution this year to the Roanoke County Police Department for Project
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Lifesaver and this past fall, they also had an additional fund-raising effort and wanted to
present an additional $2,000 contribution to the Police Department. He advised that
Project Lifesaver is beneficial to help locate those patients who have conditions such as
Alzheimer’s and also pays for supplies necessary for the equipment to function. He
advised that the request is to accept the contribution of $2,000 and appropriate it for the
use of the Police Department. He advised that representatives from the Rotary Club
and Police Department were present.
Chief Lavinder advised that Project Lifesaver is an excellent program and
that Sergeant Linda Payne and Eric Orange, who are in charge of the program, were
present. He expressed his appreciation to the Rotary Club for their contributions to the
program.
Tarek Moneir, Deputy Director of Development, and President of the
Rotary Club of Roanoke Valley, introduced the following members of the Rotary Club
who were present: Earline Orndorff, William Orndorff, Everett Werness, and Don
Nevins. He presented a check for $2,000 on behalf of the Rotary Club of Roanoke
Valley to Sergeant Payne and advised that the $2,000 was in addition to the $10,000
donated last year. He advised that the Rotary Club raised enough money to also assist
several additional local organizations. He thanked the members of the club and their
families who participated this year.
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Supervisor Flora moved to approve the staff recommendation (accept the
donation of $2,000 from the Rotary Club of Roanoke Valley for Project Lifesaver). The
motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
Each of the supervisors expressed appreciation to the Rotary Club,
Sergeant Payne and Officer Orange for their support of Project Lifesaver and advised
that they feel the program provides a beneficial service for citizens.
2. Request to adopt a resolution to support the Safe Routes to
School Infrastructure Grant to encourage use of the Wolf Creek
Greenway. (Janet Scheid, Greenway Planner)
R-121608-4
Ms. Scheid advised that the Safe Routes to School Program is a federally-
funded program and is administered through the Virginia Department of Transportation.
She stated that the purpose of the program is to improve the conditions so that school
children can walk or bike to school. She advised that in 1969, about half of all students
walked or bicycled to school, and today, fewer than 15 percent of all school trips are
made by walking or bicycling, and over half of all children arrive at school in private
automobiles which impacts health and traffic issues. She stated that the Safe Routes to
School is a two part program as follows: (1) a grant was awarded and used to study the
traffic patterns and ways children get to school around William Byrd Middle School,
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which was chosen because of its proximity to the Wolf Creek Greenway; (2) a Safe
Route to School Infrastructure Grant needs to be applied for to help make the Wolf
Creek Greenway suitable for children to use. She advised that this grant will request
$400,000 in funding and there is no match required for the grant. She advised that staff
is recommending that the Board approve the resolution to support the Safe Route to
School Infrastructure Grant which is due on December 31, 2008.
Supervisor Altizer advised that it is no secret that there are many traffic
problems at William Byrd Middle and High Schools and anything that can be done to get
children to use other ways to get to school would be great. He advised that he
supported the application for the grant.
Supervisor Moore advised that this is a fabulous idea, and she would like
to see more of these ideas brought forward in the future.
Supervisor Altizer moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
RESOLUTION 121608-4 OF SUPPORT TO SUBMIT A GRANT
APPLICATION TO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION FOR A SAFE ROUTES TO SCHOOL (SRTS)
INFRASTRUCTURE GRANT
WHEREAS, in accordance with Virginia Department of Transportation
procedures, it is necessary that a request by resolution be received from the Board of
Supervisors of Roanoke County in order for the Virginia Department of Transportation to
accept an application for SRTS funds from Roanoke County; and
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WHEREAS, Roanoke County is committed to building, and supporting others to
build, a connected greenway system throughout the entire Roanoke Valley; and
WHEREAS, ten years ago Roanoke County, in cooperation with the Town of
Vinton, built the Wolf Creek Greenway in eastern Roanoke County and in 2007
completed the last remaining section on this 2.2 mile trail; and
WHEREAS, Roanoke County recognizes that greenways are not only important
for recreation, physical activity and economic development but are also important
transportation links in our communities between the places where we live and public
facilities such as schools, parks and libraries; and
WHEREAS, Roanoke County has identified some impediments on the Wolf
Creek Greenway that discourage active transportation on the greenway and the County
seeks to strategically solve these problems by implementing a Safe Routes to Schools
program.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, supports the submission of the Safe Routes to Schools Infrastructure
Grant application.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
3. Resolution adopting a legislative program for the 2009 session of
the Virginia General Assembly. (Paul Mahoney, County Attorney)
R-121608-5
Mr. Mahoney advised that he drafted a resolution adopting the 2009
legislative program for the Board’s consideration and it includes the eight items that the
Board had previously requested that the upcoming General Assembly consider. He
advised that work sessions were held in May and July with the Board and Eldon James,
Legislative Liaison, and these issues were discussed. He reviewed the information
contained in the eight items in the draft resolution.
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Supervisor Moore requested that Mr. Mahoney contact Delegate Fralin to
discuss the issue of litter and support the proposal that cigarette butts should be
included and considered as litter.
Supervisor Altizer requested that Item 9 be added to the resolution which
opposes reductions in the per diem reimbursement rate paid for housing State prisoners
in local or regional jails. He read the following statement: “The Board opposes
reductions in the per diem reimbursement rate paid for housing State prisoners in local
or regional jails. The elimination or reduction of this reimbursement combined with the
failure to transfer State prisoners to State correctional facilities could result in a loss of
over $1.8 Million for the Western Virginia Regional Jail Authority and Roanoke County.”
It was the consensus of the Board to add the item requested by
Supervisor Altizer to the resolution as paragraph 9.
Supervisor Flora moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
RESOLUTION 121608-5 ADOPTING A LEGISLATIVE PROGRAM FOR
THE 2009 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND
PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY
CONSIDER THE TOPICS AND ISSUES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues of state-wide concern to be considered by the 2009 session of
the Virginia General Assembly; and
WHEREAS, the Board adopts this resolution as its Legislative Program for the
2009 session of the Virginia General Assembly.
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NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, that the following legislative initiatives are submitted for its legislative
program for the 2009 session of the Virginia General Assembly for its favorable
consideration and adoption.
Community
1. Roanoke County will consider proposals for the creation of
Development Authorities
(CDA). Additional sources of local tax revenues could
be instrumental in the success of such authorities. Therefore the Board supports
(a) Amending Sec. 15.2-5158 to increase taxing power within established CDAs
to pay the principal and interest of CDA issued revenue bonds for public
infrastructure improvements. This enhanced local taxing power could be applied
to the transient occupancy tax, meals tax, or sales tax generated by activities
within the CDA. (b) Amending Sec. 15.2-5113 to allow members of Industrial
Development Authorities/Economic Development Authorities to serve on CDA.
2. The Board supports continued funding for mental health services under the
Comprehensive Services Act In these difficult economic times the pool of
children eligible for funding for mental health services is expanding. The Board is
concerned that the budget dollars will be insufficient to satisfy the demand for
services. The State pays only a percentage of the cost of mandated services.
State funds will be insufficient and localities will be required to shoulder a
significantly greater share of these costs. The Board opposes changing the
match rates for CSA.
3. The Board supports amending the State Code to authorize the Virginia
Retirement System to manage and invest trust funds for localities for other post
employment benefits (OPEB) as required by GASB #45.
Explore Park's future
4. may be a major concern if Virginia Living History does not
exercise the lease option. Funding of the park, reversion of the land to the State,
and other options for the use of the park will need to be determined. HB
1142/Chapter 655 extended the term of the reversion of the VRFA to the
Commonwealth in the event it ceases to operate a project until July 2009. The
Board seeks a partnership with the Commonwealth to determine the future of this
valuable resource, if the lease is not exercised.
5. The General Assembly should fully fund its unfunded liabilities in the Virginia
Retirement System and restore VRS to an actuarially sound status.
cash proffer system
6. There are proposals to abolish the and replace it with
capped impact fees for roads, schools and public safety facilities only.
A Joint Study Committee will be looking at how to improve the ability of local
land use changes
government to implement the embodied in HB3202 (2007).
This 2-year study is charged with making interim recommendations for the 2009
session. The Board believes the committee’s work should be monitored closely
for potential recommendations impacting local land use authority both positive
and negative.
December 16, 2008
868
7. Annexation Moratorium. The Board requests the General Assembly extend the
annexation moratorium.
8. Transportation Funding. The Board requests the General Assembly provide
funding for the widening of I-81, construction of I-73, and improvements to U.S.
Routes 11/460, 220, and 221.
9. The Board opposes reductions in the per diem reimbursement rate paid for
housing State prisoners in local or regional jails. The elimination or reduction of
this reimbursement combined with the failure to transfer State prisoners to State
correctional facilities could result in a loss of over $1.8 Million for the Western
Virginia Regional Jail Authority and Roanoke County.
That the Clerk to the Board of Supervisors is directed to send an attested copy of
this resolution to Governor Timothy Kaine, Senator John S. Edwards, Senator Ralph
Smith, Delegate H. Morgan Griffith, Delegate Onzlee Ware, Delegate William Fralin;
Stephanie Moon, Roanoke City Clerk; Members of the Roanoke City Council; Kevin S.
Boggess, Clerk for Salem City Council; Members of the Salem City Council; Clerk for
the Town of Vinton; Members of the Vinton Town Council and the Roanoke Valley-
Alleghany Regional Commission, and the Virginia Association of Counties.
On motion of Supervisor Flora to adopt the resolution with the inclusion of Item 9,
and carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
4. Request to approve staffing for the Fire and Rescue Department
for the Clearbrook Station, and appropriation of $156,000 for
current year funding. (John Chambliss, County Administrator
)
A-121608-6
Mr. Chambliss advised that the County received a notice from the City of
Roanoke that on September 23, 2008, they intend to cancel the Clearbrook agreement
effective June 30, 2009. He stated that this notice is in compliance with the conditions
of the October 29, 2001, agreement whereby the City provided six staff assigned to the
Clearbrook station. He advised that this staff, in addition to the County staff, allowed for
the proper staffing of one ambulance and one fire truck 24/7. He advised that with three
December 16, 2008
869
shifts in order to provide the 24/7 coverage, this effectively removes the staffing for the
ambulance unit at the station.
Mr. Chambliss stated that the reason for presenting this item to the Board
is that at the November 11, 2008, meeting, Chief Burch briefed the Board on staffing
needs for the upcoming five years that reflected the administrative staff for the fire and
rescue department and the requests from the volunteer fire and rescue organizations
throughout the County. He advised that one of the needs for the current fiscal year was
to replace the six people who are being removed from the Clearbrook Station since the
Clearbrook Station is a core station that provides backup to other areas of Roanoke
County such as Cave Spring, Mount Pleasant, and Roanoke City. He stated that an
academy will start in February primarily to train the staff for the new station off
Hershberger Road that is currently being constructed. He advised that if new hires are
to attend the academy in February, the offers for employment need to be made
immediately. He advised that if the Board were to choose not to fill these positions at
this time, Chief Burch would be required to reduce services around the County based
on need which would cause difficulties in other areas. He advised that Roanoke County
employees are not being terminated, and that Roanoke City employees are being
removed from the County system.
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Mr. Chambliss stated that the cost for the balance of this fiscal year or
approximately five months’ service would be $156,000, and on an annual basis,
$334,000 would be needed in future budgets. He advised that the next item on the
agenda is to unappropriate $175,000 which was previously set aside for a one-time
purpose of architect and engineering services for the Southview School project. He
stated that regardless of where the funds are obtained, $334,000 in new revenue would
be needed for next year’s budget for this purpose. He advised that Chief Bruch was
present to answer questions.
Supervisor Moore advised that she thought the staff should be replaced in
the Clearbrook Station. She stated that public safety should be a top priority for the
Board and it is their duty to make sure that all citizens have coverage and are protected.
She advised that at the appropriate time she would make a motion to approve replacing
the six fire EMS personnel at the Clearbrook Station. She thanked Mr. Chambliss for
the report.
Supervisor Flora inquired if there will be enough revenue in next year’s
budget to fund this request without laying off other employees. Mr. Chambliss advised
that he could not answer in the affirmative because he did not know the impact of the
Governor’s budget message tomorrow and the impact on the County’s budget for the
next fiscal year. He advised that the County would need $334,000 of new revenue or
they would need to change other County services or functions of people.
December 16, 2008
871
Supervisor McNamara inquired as to how many positions have been kept
vacant since the Job Bank System was started. Mr. Chambliss advised that the Job
Bank started the first of November and there are approximately four or five positions
that have not been filled; however, other positions have been put on hold until the
impact of the Governor’s budget is known.
Supervisor McNamara inquired as to the amount of expenses that the
Board has already committed to for next year’s budget such as the 14 firefighters in
North County and the jail startup. Mr. Chambliss advised that the jail will open in March
2009, there will be some startup expenses for the multi-generational center and the fleet
service center, although these expenses may be covered by fees for services, and there
are some other capital related items already programmed into the next fiscal year.
Supervisor McNamara advised that he thought the Job Bank needs to be taken
seriously; however, there is no choice but to fill fire and rescue positions. Supervisor
McNamara stated that only in the recent past has the Board used funds from another
year’s budget, and he felt the County should be very cautious when spending funds
from next year’s budget and using one-time money for expenses.
Supervisor Church advised that he has always been a supporter of public
safety and the County should always put forth its best efforts to protect the public. He
advised that there have been recent local fires where people died and he would never
be pleased until every station in Roanoke County has basic coverage for all hours. He
advised that he realizes this cost will create budget problems; however, in his opinion,
December 16, 2008
872
the Board must do what is necessary to take care of the citizens first.
Supervisor Altizer advised that although there will be a prioritization of
budget items after the first of the year, the Board must find ways to maintain public
safety as a top priority. He advised that there has been an agreement with Botetourt
County concerning Read Mountain Fire Station since 1985, and he requested that the
motion to approve the funding for staffing at Clearbrook Station include direction to the
interim County Administrator to start negotiations with Botetourt County to make the
agreement more equitable due to the current conditions. He advised that in the Read
Mountain area during the first 11 months of 2008, there were 323 rescue calls and
Vinton responded to 272 and Hollins responded to 42, which causes him to believe that
some adjustments to the agreement are necessary.
Supervisor Flora advised that he did not think it was appropriate to use the
$175,000, which will come before the Board in the next agenda item, to fund the staffing
at Clearbrook Station. He advised that the $175,000 was appropriated from minor
capital to provide for architectural and engineering services at Southview Elementary
School, and these funds should be returned to the minor capital account. He stated that
any funds approved for staffing at Clearbrook Station should come from fund balance.
Chairman Flora inquired if Supervisor Moore’s motion was to approve
Alternative 1 (Appropriate the $156,000 from the $175,000 previously assigned for the
A/E work at Southview and consider the funding for the next fiscal year during the
budget process) and when the response was affirmative, advised that he would not
December 16, 2008
873
support that motion. Supervisor Altizer inquired if an amendment could be added to the
motion that the interim County Administrator would start negotiations with Botetourt
County concerning the agreement for the Read Mountain Fire Department. Supervisor
Church inquired if Supervisor Moore would yield to a substitute motion to approve staff
recommendation Alternative 2 (appropriate the $156,000 from the General Fund
Unappropriated balance) because it is important to approve this item, and he prefers
that the $175,000 be returned to the unappropriated balance. Supervisor Moore
advised that she would amend her motion from approving Alternative 1 to approving
Alternative 2 and add Supervisor Altizer’s amendment to the motion.
Chairman Flora inquired if Supervisor Moore would withdraw her original
motion to make a primary motion. Supervisor Moore agreed to withdraw her motion and
restated the motion.
Supervisor Moore moved to approve Alternative 2 (appropriate the
$156,000 from the General Fund Unappropriated balance) and add an amendment from
Supervisor Altizer that the interim County Administrator start negotiations with Botetourt
County concerning the agreement for the Read Mountain Fire Department). The motion
carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
December 16, 2008
874
Chief Burch expressed his appreciation to the Board for approving this
item and advised that they are committed to keeping a high level of service. He advised
Supervisor Altizer that he supported a review of the agreement with Botetourt County
since it has not been reviewed in many years.
Supervisor Flora advised that his reason for questioning the use of funds
from next year’s budget is because the County’s increase in obligations for next year
will be in the $3 million range and the increase in real estate revenues will only be $2
million, which leave the County down $1 million. He expressed the opinion that staff
should make mandatory that any vacancies that occur are brought back to the Board for
approval other than emergency services.
5. Request to allocate the $175,000 previously unappropriated from
the Southview Elementary School renovations. (Diane Hyatt,
Chief Financial Officer)
A-121608-7
Ms. Hyatt advised that on December 4, 2007, the Board of Supervisors
voted to unappropriate the $175,000 that was previously approved to pay for half of the
architect and engineering fees for Southview Elementary School. She stated that the
Schools have now decided to surplus and sell this building, and these funds are no
longer necessary. She advised that the Board’s decision on where to deposit the
$175,000 was deferred until this meeting. She advised that staff had provided three
alternatives as follows: (1) General Fund Unappropriated Balance; (2) Minor Capital
December 16, 2008
875
Reserve, which is where the funds came from originally; or (3) Use the funds as the
Board saw fit for another non-recurring source, which could have been for the previous
agenda item. Ms. Hyatt advised that the staff recommendation had been to deposit the
funds into the General Fund Unappropriated Balance; however, she advised that since
the Board’s last action had removed funds from the general fund, she was amending
the staff recommendation to deposit the funds into the minor capital reserve.
Supervisor McNamara questioned Ms. Hyatt’s decision to amend the staff
recommendation to deposit the funds into the minor capital reserve and not the general
fund. He stated that the Board had just approved taking funds from the general fund
balance to pay for staffing, and if the Board deposited the $175,000 funds into the
general fund, that previous reduction to the general fund would be covered. Ms. Hyatt
advised that it was the Board’s choice to decide the appropriate place to deposit the
funds.
Supervisor McNamara advised that if the Board returned the funds to the
minor capital reserve, the general fund balance would be effectively reduced to 9.28
percent from the 9.51 percent where it was a year ago. He advised that during difficult
times it would seem responsible to him to put these funds into the general fund which
would be a savings account. He advised that since funding has been provided for the
firefighters, he preferred that these funds be put back into the general fund.
December 16, 2008
876
Supervisor Flora advised that he understood that it was a good idea to
maintain the general fund balance as high as possible; however, since the funds
originally came from minor capital, he thought it appropriate to put them back into the
minor capital account. He advised that funds in the minor capital and general fund
balances can only be used with the Board’s approval.
Supervisor Church advised that he wanted to point out that the 9.28
percent fund means that the general fund contains $17,650,000. He advised that the
Board does not generally take funds from the unappropriated fund balance; however, he
could envision situations arising next year which might make it necessary to use some
of these funds.
Supervisor Flora moved to approve Alternative 2 (deposit the funds into
the minor capital reserve). The motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, Flora
NAYS: Supervisor McNamara
IN RE: SECOND READINGS OF ORDINANCES
1. Second reading of an ordinance to approve the Revision to the
Intergovernmental Agreement Establishing the Roanoke Valley
Greenway Commission. (Janet Scheid, Greenway Planner;
Joseph Obenshain, Senior Assistant County Attorney)
O-121608-8
December 16, 2008
877
Ms. Scheid advised that this is the second reading of an ordinance to
approve the revision to the Intergovernmental Agreement Establishing the Roanoke
Valley Greenway Commission. She advised that there have been no changes since the
first reading.
There was no discussion of this item.
Supervisor Flora moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
ORDINANCE 121608-8 TO APPROVE THE REVISION TO THE
INTERGOVERNMENTAL AGREEMENT ESTABLISHING THE
ROANOKE VALLEY GREENWAY COMMISSION
WHEREAS, the County of Roanoke, the City of Roanoke, the City of Salem, and
the Town of Vinton in 1997 jointly entered into an Intergovernmental Agreement
Establishing the Roanoke Valley Greenway Commission pursuant to authority granted
to local governments by Section 15.2-1300 of Title 15.2, Counties, Cities and Towns, of
the Code of Virginia, 1950, as amended, in order to coordinate the efforts of the
participating localities for the planning, development and maintenance of a system of
greenways throughout the Roanoke Valley; and
WHEREAS, as a result of a decade of progress through regional cooperation in
the establishment and expansion of the greenway system throughout the Roanoke
Valley, changes were needed in the 1997 intergovernmental agreement in order to
improve the operational effectiveness of this Greenway Commission; and
WHEREAS, representatives from each of the participating governments have
drafted proposed amendments to said agreement which have been reviewed and
approved by the responsible officials of each of the participating governments; and
WHEREAS, the proposed Revision to the Intergovernmental Agreement
Establishing the Roanoke Valley Greenway Commission is being submitted to each of
the participating local governing bodies for their formal adoption; and
WHEREAS, formal approval of the proposed Revision to the Intergovernmental
Agreement Establishing the Roanoke Valley Greenway Commission by the County of
Roanoke, Virginia requires adoption by ordinance; and
December 16, 2008
878
WHEREAS, the first reading of this ordinance was held on December 2, 2008,
and the second reading was held on December 16, 2008.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Revision to the Intergovernmental Agreement Establishing the
Roanoke Valley Greenway Commission, dated December 2008, attached
hereto as Exhibit “A”, is hereby approved and adopted on behalf of the
County of Roanoke, Virginia.
2. That the chairman of the Roanoke County Board of Supervisors is authorized
to execute the Revision to the Intergovernmental Agreement Establishing the
Roanoke Valley Greenway Commission, December 2008, on behalf of the
County of Roanoke, Virginia, upon such form as may be approved by the
County Attorney.
3. That this Ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Flora to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
IN RE: APPOINTMENTS
1. Library Board (appointed by district)
2. Roanoke County Planning Commission (appointed by district)
Supervisor McNamara re-appointed David Radford, Windsor Hills
Magisterial District, to serve an additional four-year term which will expire on December
31, 2012. It was the consensus of the Board to place confirmation of his appointment
on the consent agenda.
3. Social Services Advisory Board (appointed by district)
December 16, 2008
879
4. Western Virginia Regional Jail Authority
It was the consensus of the Board that the following members be
reappointed to serve additional one-year terms which will expire on December 31, 2009,
and that confirmation of these appointments be placed on the Consent Agenda: (1)
Michael W. Altizer, elected representative; (2) Joseph B. “Butch” Church, alternate
elected representative; (3) John M. Chambliss, administrative official; and (4) Diane D.
Hyatt, alternate administrative official
IN RE: CONSENT AGENDA
R-121608-9; R-121608-9.a; R-121608-9.b
Supervisor Altizer moved to adopt the consent resolution. The motion
carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
RESOLUTION 121608-9 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM K- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for December
16, 2008 designated as Item K - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 5 inclusive, as follows:
1. Approval of minutes – November 11, 2008
2. Acceptance of Nevis Drive and Lomond Circle into the Virginia Department of
Transportation Secondary System
3. Request to adopt a resolution authorizing the execution of an agreement with
the Virginia Department of Transportation for the administration of a fiscal
December 16, 2008
880
year 2008-2009 Transportation Enhancement Program grant in the amount of
$104,000
4. Request to appropriate $67,646 to the Clerk of the Circuit Court from the state
for fiscal year 2008-2009
5. Confirmation of committee appointments
That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
RESOLUTION 121608-9.a REQUESTING ACCEPTANCE OF NEVIS
DRIVE AND LOMOND CIRCLE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM.
WHEREAS, the streets described on the attached VDOT Form AM-4.3, fully
incorporated herein by reference, are shown on plats recorded in the Clerk's Office of
the Circuit Court of Roanoke County, and
WHEREAS, the representative for the Virginia Department of Transportation has
advised this Board that the street(s) meet the requirements established by the Virginia
Department of Transportation’s Subdivision Street Requirements, and
WHEREAS, the County and the Virginia Department of Transportation have
entered into an agreement on March 9, 1999 for comprehensive stormwater detention
which applies to this request for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia
Department of Transportation to add the street(s) described on the attached Additions
Form AM-4.3 to the secondary system of state highways, pursuant to §33.1-229, Code
of Virginia, and the Department's Subdivision Street Requirements, after receiving a
copy of this resolution and all outstanding fees and documents required of the
developer, whichever occurs last in time.
BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted
right-of-way, as described, and any necessary easements for cuts, fills and drainage,
and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Residency Administrator for the Virginia Department of Transportation.
Moved by: Supervisor Altizer
Seconded by: None Required
Yeas: Supervisors Moore, Church, Altizer, McNamara, Flora
Nays: None
December 16, 2008
881
RESOLUTION 121608-9.b AUTHORIZING THE EXECUTION OF AN
AGREEMENT WITH THE COMMONWEALTH OF VIRGINIA,
DEPARTMENT OF TRANSPORTATION, FOR THE ADMINISTRATION
OF A FISCAL YEAR 2008-2009 TRANSPORTATION ENCHANCEMENT
PROGRAM GRANT TO HELP FINANCE THE CONSTRUCTION OF THE
EASTERN SECTION OF THE ROANOKE RIVER GREENWAY
WHEREAS, in 2008 the Commonwealth Transportation Board established a
project for the construction and development of approximately 5 miles of the Roanoke
River Greenway in eastern Roanoke County from the Roanoke City line to Virginia’s
Explore Park and funded that project in the amount of $104,000; and
WHEREAS, on October 28, 2008 the Board of Supervisors accepted these grant
funds and the responsibility of administering this grant.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia that:
1. That the County Administrator is hereby authorized to execute an agreement
on behalf of the County of Roanoke with the Commonwealth of Virginia, Department of
Transportation, on a form approved by the County Attorney, to administer a
Transportation Enhancement Program Grant in the amount of $104,000 for the
construction of the eastern section of the Roanoke River Greenway.
On motion of Supervisor Altizer to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
IN RE: REPORTS
Supervisor McNamara moved to receive and file the following reports.
The motion carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Reserves
3. Reserve for Board Contingency
4. Accounts Paid – November 2008
December 16, 2008
882
5. Statement of expenditures and estimated and actual revenues for
the month ended November 30, 2008
6. Statement of the Treasurer’s Accountability per Investment and
Portfolio Policy, as of November 30, 2008
7. Telecommunications Tax Comparison Report
IN RE: PUBLIC HEARINGS AND SECOND READINGS OF ORDINANCES
1. POSTPONED INDEFINITELY Second reading of an ordinance
upon the petition of Edward Rose Properties, Inc. to rezone
approximately 16.3 acres from R-2, Medium Density Residential
District, to R-3C, Medium Density Multi-Family Residential District
with Conditions and C-2C, General Commercial District with
Conditions and to rezone approximately 11.2 acres from C-2,
General Commercial District, to R-3C, Medium Density Multi-
Family Residential District with Conditions, for the purpose of
constructing a mixed-use development consisting of an
apartment complex and commercial uses located at the 6200 and
6300 blocks of Cove Road and Green Ridge Road, Catawba
Magisterial District. (Philip Thompson, Deputy Director of
Planning)
Chairman Flora announced that that this petition has been postponed
indefinitely.
December 16, 2008
883
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor McNamara: He stated that since this is the last scheduled
meeting for 2008, he wanted to thank the citizens for the opportunity to serve them
again this year and advised that many things have been accomplished together. He
advised that since there has been some interest expressed about Roanoke City mileage
and expense accounts by the newspaper, he wanted to report that in the 11 years he
has been on the Board, he has not had any mileage reimbursements from the County
and does not expect any reimbursement in the coming year. He wished everyone a
Merry Christmas and welcomed Mr. Goodman to the County.
Supervisor Moore: She wished a Merry Christmas and Happy and Safe
New Year to everyone, especially all of the service men and women who will be unable
to come home for Christmas.
Supervisor Church: He expressed appreciation to the staff for the fine
jobs that they are doing while the County is facing these tough times. He stated God
Bless and asked for safety for our troops as well as law enforcement and public safety
personnel. He wished Merry Christmas to the Board members and advised that they
have done a good job under trying circumstances. He expressed appreciation to the
citizens of Glenvar, Northside, and the Catawba areas for their continuing support and
keeping him informed concerning community matters. He advised that he will miss the
budget work session because he will attend a church pageant to hear his niece sing.
December 16, 2008
884
He advised that he has met with Mr. Robertson concerning the budget, and he will
continue working on budget items
Supervisor Altizer: He wished a Merry Christmas to all citizens and
expressed appreciation for the opportunity to serve the County. He thanked the Board
and staff for their hard work on behalf of the County during this year.
Supervisor Flora: He wished everyone a Merry Christmas and advised
that this will be his last meeting as chairman. He advised that a new chairman and vice-
chairman will be elected by the Board at the first meeting next year. He advised that
during his term as chairman no controversial issues arose, and it has been a very
pleasant and great year with many accomplishments. He advised that the Board
members continue to show respect for each other, even when they disagree, and that
each member has the right to their opinion. He commended the Board, excluding
himself, for their conduct of County business.
IN RE: CLOSED MEETING
At 5:00 p.m., Supervisor Flora moved to go into closed meeting following
the work sessions pursuant to the Code of Virginia Section 2.2-3711 A.7 consultation
with legal counsel and briefings by staff members pertaining to probable litigation
involving the enforcement of the architectural services contract with Holzheimer Bolek +
Meehan, where such consultation in open meeting would adversely affect the
negotiating or litigating posture of the County; and Section 2.2-3711.A.1. to discuss and
consider the employment, appointment, and performance of specific public officers,
December 16, 2008
885
appointees, or employees, namely, Clerk to the Board of Supervisors. The motion
carried by the following recorded vote:
AYES: Supervisors Moore, Church, Altizer, McNamara, Flora
NAYS: None
IN RE: RECEPTION FOR THE NEW COUNTY ADMINISTRATOR
A reception to introduce Mr. Goodman to staff was held from 5:00 p.m.
until 5:25 p.m. on the fourth floor.
IN RE: CLOSED MEETING
The closed meeting was held from 5:25 p.m. until 5:45 p.m.
IN RE: ABSENCE
Supervisor Church left the meeting at 5:45 p.m.
IN RE: WORK SESSIONS
1. Budget work session. (John Chambliss, County Administrator)
The work session was held from 5:45 p.m. until 6:25 p.m. with Supervisor
Church absent. County staff present included the following: John Chambliss, County
Administrator; Brent Robertson, Director of Management and Budget; and Diane Hyatt,
Chief Financial Officer.
Mr. Chambliss advised that since the Governor’s budget message with the
proposed additional decreases in state funding for localities will not be published until
tomorrow, the impact to the County is not known at this time. He reviewed the steps
that staff has already taken to deal with the shortfall in the current year’s budget and
December 16, 2008
886
advised that staff may have to bring a mid-year budget adjustment to the Board for
approval.
During a general discussion of budget concerns, the Board members gave
direction to staff as follows: (1) The job review team was directed to bring back to the
Board for approval all vacancies that the team deemed necessary to be replaced. (2)
Staff was asked to provide additional information about items approved by the Board
last year which will affect next year’s budget. (3) Staff was asked to schedule additional
budget meetings on the Tuesdays that the Board does not have a regularly scheduled
meeting. (4) Department directors were asked to review line budgets carefully and
realistically. (5) The Board advised that an increase in the tax rate is not anticipated.
(6) The Board advised that pay increases for employees are not anticipated at this time
and expressed their hopes that layoffs of employees will not be necessary. (7) The
Board advised that there will be no increase in the amount of funds for contributions to
human and social agencies, and cultural, tourism and other agencies.
Mr. Chambliss advised that staff is preparing a communications plan to
inform and update employees regarding the current budget situation.
December 16, 2008
887
IN RE: CERTIFICATION RESOLUTION
R-121608-10
At 6:25 p.m., Supervisor Flora moved to return to open session and adopt
the certification resolution. The motion carried by the following recorded vote:
AYES: Supervisors Moore, Altizer, McNamara, Flora
NAYS: None
ABSENT: Supervisor Church
RESOLUTION 121608-10 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Moore, Altizer, McNamara, Flora
NAYS: Supervisor Church
r
888
December 16, 2008
INRE:
ADJOURNMENT
Chairman Flora adjourned the meeting at 6:25 p.m. with Supervisor
Church absent.
Submitted by:
Approved by:
~~2~n~~
Deputy Clerk to the Board
~,~ v-:R c ~~
Richard C. Flora
Chairman