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HomeMy WebLinkAbout6/10/2014 - RegularJune 10, 2014 455 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the second Tuesday and the first regularly scheduled meeting of the month of June 2014. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. IN RE: OPENING CEREMONIES Before the meeting was called to order a moment of silence was held. The Pledge of Allegiance was recited by all present. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph P. McNamara, Supervisors Al Bedrosian, Joseph B. "Butch" Church, Charlotte A. Moore and P. Jason Peters MEMBERS ABSENT: None STAFF PRESENT: B. Clayton Goodman III, County Administrator; Daniel R. O'Donnell, Assistant County Administrator; Richard Caywood, Assistant County Administrator; Paul M. Mahoney, County Attorney; and Deborah C. Jacks, Deputy Clerk to the Board IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Recognition of Roanoke County Police Department's 2013 annual awards (Howard B. Hall, Chief of Police) Recognition was given. In attendance were Officer Tim Nicely; Detective Eric Chidester; Mia Nguyen, Budget Specialist; Jeff Johnston, Fire and Rescue; Lester Harmon (Civilan) works in the garage. All Supervisors offered their congratulations and thanks. 456 June 10, 2014 2. Recognition of Assistant Chief, Ralph C. Mason, for forty (40) years of service to Roanoke (Howard B. Hall, Chief of Police) Recognition was given. Ms. Vicki Mason also in attendance All Supervisors offered their thanks. IN RE: BRIEFINGS 1. Briefing: Comparison of invocation policy to recent U. S. Supreme Court decision (Paul M. Mahoney, County Attorney) Mr. Mahoney provided the Board with the briefing. He noted the existing policy is okay, basically there are no errors. He advised he is of the option that we do not need a policy, just hold a moment of silence. Chairman McNamara advised further discussion on this would be held under agenda item E.3. Supervisor Church called a point of order stating that item E -3 was a housekeeping item and discussion should be held under this item. Chairman McNamara stated discussion on the prayer policy should be held under item E.3. Supervisor Church advised there were only two items to be discussed under item E.3. Chairman McNamara then approved for discussion to be held. Supervisor Church advised he had discussed the two items with Mr. Richard Mast counsel from Liberty and was advised the two items were housekeeping items. Supervisor Church then advised he takes exception to Mr. Mahoney's suggestion to put this under Proclamation or Recognitions. Mr. Mahoney advised they were not in disagreement and advised what the court was looking at identifying invocation under the ceremonial portion of a governing body's agenda. Supervisor Church advised that Richard Mast has concurred with putting it back where it was before. The other item was to get someone locally to give the invocation. Supervisor Bedrosian stated when he hears all this legal verbiage it is very difficult to understand sometimes exactly what we are saying and he thinks a lot of people feel that way in our Country. Usually when we put a policy in place, it does seem like we are doing it to protect us from someone suing us. Is that correct? Mr. Mahoney responded the Board is doing that for several reasons. First, it is defensive to protect yourself, but secondly it is to give guidance and direction to either the Board or to staff to implement the policies and procedures. Thirdly, Roanoke County had a policy prior to November 2013, it just was not written down, but you still had a course of action. The advantage of having something in writing is that it memorializes it. Supervisor Bedrosian stated how would we get in trouble if we just opened and if people wanted to pray came and prayed and we did not exclude anybody and we could eliminate six or seven pages. Mr. Mahoney stated he thinks you can. Mr. Mahoney stated that you would have to add you cannot go out and denigrate or June 10, 2014 457 prophesize or disparage any other religious or non - religious faith. This is a nice statement state of policy, but what do you want the Clerk and the Deputy Clerk to do. You should have a policy to give staff some direction. What if for example he is the Clerk and he is an atheist and people call up and say they want to pray and I say, no. Have I violated the Board's policy? Under this policy you have directed me as Clerk or some other County official what to do and how to act and to bureaucratically implement the action of the Board; he thinks you are going to need something. It is more than the Board saying we welcome everybody. Supervisor Bedrosian stated there is nothing to prevent the Clerk from doing this now and she would be violating it either way. When he looks at this prayer issue, he listened to Supervisor Church and thinks the issue is that everybody looks at prayer differently. He thinks we have gone off the beaten path a little bit on this whole prayer issue and it has become a ritual. He stated he thinks when the founding of our nation started, it was not about a ritual, it was praying to our Lord to give us guidance in what we do and how we do things. This may be foreign to a lot of people today because we have been teaching something different. When he was sworn in, he put his hand on the Bible and he swore to uphold the Constitution of the United States of America and the Commonwealth of Virginia. When he looks at the law, it says "Congress shall make no law (assuming no policy or ordinance) respecting religion or the practice thereof." We have gone from that to five or six pages on just that. We are creating law about a practice of our faith or religion. He is attuned to it enough over the last month or so, everybody has many different views of prayer. His thought is if you look around Roanoke and you drive a mile in any direction, the place is filled with churches and other places of worship, but ninety -five percent (95 %) churches. We have a heritage of religious express in our country, you cannot deny that and it has been mainly Christian. As I talk to people, one group wants to remove prayer altogether and that would deeply sadden him because he thinks prayer is more than a ritual. There are others that want to force someone like himself to invite one of everybody so we can show how representative we are of the world's religions, which he thinks infringes upon someone's freedom of religion. We have so many people that think we need to separate this government body from all religious expression; and this is becoming a prevailing view in America. It is written in the Constitution that we need to separate these two and we cannot intertwine them. When he talks to students, he always tells them that it is true that it is in the Constitution; separation of church and state, just not in our constitution. We protect churches from government, but we never protect government from religious influence. We just ought to invite people to come in pray; if you want to pray in Roanoke County just call. Don't expect that everybody is going to stand up when you pray and just leave it at that. We are doing something that we really do not need to do and the other thing is when we reference other states, not to degrade, etc. Is somebody going to be watching for this? Are we actually going to enforce that? If we are not going to enforce it, why have it. 458 June 10, 2014 IN RE: NEW BUSINESS 1. Request to transfer previously appropriated funds to open one or more libraries on Sundays (Diana Rosapepe, Director of Library Services) A- 061014 -1 Ms. Rosapepe outlined the request. She indicated only headquarters was originally open when school was in session and were the busiest hours of the work week. The library was closed due to budget cuts. It is staff's recommendation to start in September 2014. Supervisor Moore moved to appropriate funding of up to $86,172 to be used to open the South County, Vinton, Glenvar and Hollins libraries from 1 to 5 every Sunday for twelve months per year, except holidays beginning September 7, 2014. Supervisor Church stated in looking at this report, one could come to the conclusion that the Libraries requested this and asked Ms. Rosapepe if she requested this. Ms. Rosapepe advised they were asked for the information and we did provide the information. She added this was not her request. Supervisor Church stated at our last meeting, this item was going to be attached to our budget. He did not think it was the proper way to do it. People need to have a chance to take a look at. Contrary to what was talked about on May 27t ", we have a situation that is not just a small item, not just a bump in the road. It needs to be looked at, we did receive and the Chairman made comments at the end of the meeting. We all did get an email, detailing cost. However, we get emails every day of this world about grass, special use permits, and cost of whatever. Normally, if it requires action we normally get an email stating this will be on the next agenda for a vote; that was not mentioned at all. For those of you keeping up with the General Assembly, they still do not have a budget. Supervisor Church then asked Mr. Goodman what the impact would be if they do not reach a budget agreement by July 1, 2014. Mr. Goodman advised if they do not reach an agreement the County is basically on its own. We are not sure exactly because it has never happened before. The Governor may have some authority under the Constitution of Virginia to set priorities for police, etc. He really does not know. The way he has been looking at is that if not approved we would be on our own until the budget is approved. Supervisor Church stated he agrees and uncertainty is the word with Mr. Goodman responding in the affirmative. Supervisor Church stated right now we are looking at unknowns regarding our financial situation; we have dodged the bullet on rates regarding stormwater management, but we do not have money to burn, even though we miraculously found $90,000, which bothered him. He supported libraries, but there is a time and place. He added he had only received two replies from citizens; both of which said no for Glenvar. Additionally, now we find out that training will need to be dealt with, none of this was mentioned or thought about on May 27, 2014, and we are now into June 10, 2014 459 September. He has to ask himself; are we sending the wrong message to the people we represent. So, he is not in favor of including Glenvar and if and when the people in Glenvar, Northside, and Catawba area ask for this, he will be happy to bring it back. Supervisor Bedrosian asked what other government departments are open on Sunday. Mr. Goodman advised Police, Fire and Rescue and we also have people working in the 911 Communication Center and we do have people working for parks and recreation because there are facilities open on Sunday, i.e. ball fields and we do have people collecting trash throughout the weekend so our fields can be kept clean for weekend use. If there is an emergency, all hands would be on board. Supervisor Bedrosian advised he is old fashioned on this, but anytime we start opening this up on Sunday, he thinks it crowds out everything. Sunday is a time of rest, let people in the County stay at home and not work on Sunday and let families do stuff together on Sundays. The first things that pops up in his mind is this is just another item that we are putting on Sundays, really. It is not like it is an emergency. Is the library really an emergency that we have to have open? Are people that eager to get a book, no, that is not what it is. It is computers and internet. It is not like there is nothing available. Any time that we add something, we try to expand it and he is a little resistant to that because he sees it happening all the time. Libraries are open six (6) days a week. We have libraries all over and we now have these glamorous libraries. Isn't this enough, we can save ourselves $80,000 and if we need additional funds, we can get some more. We have a lot of priority items. He then asked Mr. Goodman if this is the highest priority item when you look at Roanoke County. Chairman McNamara halted discussion stating this would be Mr. Goodman's opinion. Supervisor Bedrosian stated as the County Administrator he prioritizes things. Chairman McNamara reiterated that this was an inappropriate question. Supervisor Bedrosian asked how do we get anything done when we do not prioritize. In government, we have to prioritize and that is the question. Chairman McNamara stated that is this Board's job to prioritize. It is staff's job to implement the priorities. Supervisor Peters stated he would like to add this is probably one of the biggest requests that he has had since he has been on the Board, because not everybody has the access. They can go to McDonald's, but without equipment, they cannot do the work they need. He advised he is not opposed to this. He understands being cautious, but he would be okay making it subject to a budget coming out of Richmond, if that is the concern of this Board. He reiterated this has been one of the loudest issues he has heard since being on this Board. Supervisor Moore stated there are a lot of citizens who do not have internet capabilities during school and outside of school. There are businesses who go and do research for their firm. There are online college courses that students are taking. They would use the libraries on Sundays. Libraries are not like they used to be when you go check a book out and go home. It is more of a social atmosphere. It is a place where families can meet and do their homework together, study or do research on 460 June 10, 2014 line. We have two (2) beautiful new libraries and one on the way, under construction, and we built these libraries for our citizens so they could use them and she thinks with opening four (4) central locations, it would give every citizen an opportunity to have a central location to use the library. Under the direction of the Supervisors for Hollins and Catawba, she amended her motion to delete Glenvar and Hollins libraries and just open South County and Vinton. Chairman McNamara stated fortunately or unfortunately, he works on Sundays and it is one of his busiest days of the year. He is in retail, libraries, in some respects, are in retail. It does not seem logical to me to be closed on the busiest hours when there is the most need and demand. There are people who have trouble getting to libraries during the week. Interestingly, he has laptops at home, he has internet at home, but was in a library this Sunday; it was one of our neighboring jurisdictions, but he had an issue at one of his stores and he needed to get online, preferably in a nice environment like a library to try and order an ice machine. There is a lot of reasons that he thinks this is a good proposal. He does not see the sense in opening libraries, if there is not a need for them to be opened. So, he supports the motion from the Supervisor from Cave Spring. Supervisor Peters stated he would like to add the same thing; he has had a lot of issues in his area regarding the libraries because we have a lot of folks in Vinton and East County that have to go to Salem on Sundays because that the only time Mom or Dad can be with the children. The libraries are there as alluded to, they were heavily used on Sundays. Supervisor Church stated he will not support this and is curious as to why Mr. Purdy thinks this is so funny. It is really odd when you see looks from an unbiased press to look and stare and make obvious faces. It is out of line; thinks it borders on ridiculous. With that being said, and make no mistake about it, this is not the first time this has happened; it has happened many times and it is his problem, not his, and will not influence his vote. His point is that he has had zero people ask. He has no problem with Supervisor Moore's amended motion; he cannot support it because the people that he represents do not have the need. So, why should he spend $17,422 of their money if they do not want it? Tell him what he should do. The only two that contacted him were not in favor. Everybody knows how he feels about libraries, but priority wise we are sending the wrong message and cannot support this. Supervisor Bedrosian commented it is interesting how quickly a conversation veers off what it is really about. The reality is if we offer anything as County government, people will take it. Why not? He has gone through this so many times. A walking path, yes we want it. Bicycle trail, yes we want it. Of course, everybody wants everything. So to sit up here and say well people need it. If you open it, he thinks they will come. He thinks it is the role, at least the role he is trying to have as County Supervisor is to say, let's look at priorities and say, "wait a minute." A month ago we were scraping together pennies to make a budget work and now miraculously, we have enough to do a "nice to have" but not an "absolute priority ". He just viewed it June 10, 2014 461 as this is $100,000 here and it will probably be by the time we get to it and another $100,000 is how we get into the trouble we get into because we keep tacking on and we do not prioritize and look at it and say, "it is absolutely necessary." If this was our last $80,000, is this where it would be put? This is how he looks at things, because he is spending someone else's money. He agrees, if you do the libraries and open them on Sundays you are going to attract people to the libraries. Why wouldn't they go, but there is a responsibility on our part to say, we have to curtail some of this money we are spending. There are so many other projects that need to be done. Supervisor Moore reiterated it is important that we open these libraries for our citizens because they will go, they will have social time and a lot of people work six (6) days a week. Supervisor Moore moved to approve the staff recommendation for fifty -two (52) weeks a year for two libraries, main and Vinton starting in September. The motion carried by the following recorded vote: AYES: Supervisors Moore, Peters, McNamara NAYS: Supervisors Bedrosian, Church 2. Request to move work sessions from Training Room on the fourth floor to Board of Supervisors Chambers on the first floor of the Roanoke County Administration Center (RCAC) (B. Clayton Goodman III, County Administrator) I_QOZS IG C 1p+ Mr. Goodman outlined the request and then deferred to Supervisor Church. Supervisor Church stated Mr. Goodman was correct, he had said on the air, no television, no extra costs, no extra anything except the citizens would be able to hear and see who is speaking, understand what is being said, have a comfortable seat with a comfortable recliner in it, would be able to come and go to the rest room freely with no disturbance to anyone and feel like a part of our government. Now, on the fourth floor, there are from six to eight (6 to 8) chairs available. For those of you who have been up there, you have to climb over kneecaps, feet just to sit down. Staff occupies most of it. Mr. Goodman has been directed by some Board members to rearrange the room and he said to him the last time, have you made it larger and his answer is no, you cannot make the room larger. This, again, is something that services our people. He cannot imagine and he has thought about this a lot, why there would be any reason that we would not want to do this. Supervisor Church then moved approval of this request. He stated he has asked for this informally, at least four or five times. It is time for the citizens to have a chance to hear a proper motion on the air on the record. 462 June 10, 2014 Supervisor Moore stated she thinks our work sessions are very informal and we can have discussions with staff. We show PowerPoints and have open discussions. She thinks it would limit our ability if we had it down here to have that informal discussion back and forth because staff would have to come to the podium in order to be heard. They would not be able to speak. They would not feel it was an informal setting. She likes that setting we have upstairs and our citizens have an opportunity to speak whenever we have a public hearing. We always bring the information forward in these informal discussions with our staff. They bring issues to us that we just talk about in a very informal setting. She likes the ways we have it now upstairs and does not support the motion. Supervisor Bedrosian asked how many seats are upstairs with Mr. Goodman responding there is seating around the table, which is very limited for the five Board members and typically we have three that sit directly across from the Board and typically people will not sit on the side. Around the table, you are talking about approximately ten to eleven (10 to 11). We also have three people sitting behind us, press and other employees. He thinks there is twenty (20) unless we rearrange and we can get a few more chairs and have an additional ten to twenty (10 to 20). Supervisor Bedrosian stated it would be pretty crowded. He has seen it. So approximately thirty (30) that includes department heads that attend. Many department heads attend the meeting. Supervisor Bedrosian then asked how many department heads with Mr. Goodman advising ten (10). In addition to the five (5) supervisors and staff, so out of the thirty (30) we take up easily twenty (20). So, you have ten seats for citizens. Technology wise, factual not opinion, is there anything we cannot do here that we can do upstairs. Mr. Goodman responded stating no, and on the fourth floor, there are no mikes. We do have the ability to record the audio, which we have here. We also have the ability here to do PowerPoints, we can use the screens. Typically, we provide the Board with copies at the work session. The PowerPoints are mainly for the audience. What would be the biggest setback from doing it here with Mr. Goodman responding the biggest thing and it is a question of policy, if you move it here would you have pressure on you to video tape or show it in the future that would be up to the Board. The fact that work sessions are advertised they are not recorded. We do audio. Supervisor Bedrosian stated upstairs we could have pressure to audiotape. Is that the only obstacle? Mr. Goodman stated downstairs will be a more formal process. He advised he has worked in other locations where work sessions were held in different areas. It all depends on the elected officials; it is a policy decision. In regard to that, it is less formal upstairs, it can be informal down here but we will not know until we try it. Supervisor Bedrosian then stated could he make a suggestion that we try it, give it a six or three month time period and try it. There is no cost to change it and if it really does not work, we would just go back. Chairman McNamara stated Supervisor Bedrosian would amend the motion or ask Supervisor Church to withdraw his motion. Supervisor Bedrosian amended the motion to have a trial period for three June 10, 2014 463 months and see how it works. Supervisor Peters stated he had several concerns and have had a couple of conversations by phone today. He has been on the Board for six months now and prior to that he served as a Planning Commissioner. Everything that we see on the Planning Commission comes to this Board. During that time, when we held our work sessions upstairs, we were going through a lot of maps, wind energy that we would not be able to do down here. We have not experienced that yet, but that is one of his concerns. The second concern that he has is there are about fifty (50) seats up there and we do have so many staff people there that are not engaged in the items that are on our work session. The staff either needs to sit on the back row or move closer inward so the citizens that are there could fill the seats by the door. To date, he has only counted eleven citizens, but you are correct, they have had to jump over people to get in the back corner, which is where our staff people need to be instead of our citizens. It is more of an informal time for us to openly discuss with staff concerns or priorities. We could also look at removing two of the tables, we have double tables and why couldn't we remove some of those tables and give more room in those rows up there. He is just going by his past experiences up there. Chairman McNamara stated the idea of a work session is to get around tables and you work. He does not think when we are in this environment we are up on a pedestal, on the dais, everyone else is down and that is not a collegial, working together work session type of environment. He stated he thinks if you talk to staff, staff is far more comfortable and he has talked to them. Staff will do whatever the Board decides and will do it in a very professional manner and be very supportive, but if you talk to them he thinks their preference would be to keep the work sessions upstairs. It is his preference to keep the work session upstairs because he thinks the informal approach that we use in our work sessions are very productive and moving through work sessions and accomplishing things. He does not want anything that might influence that. When we talk about the staff that attends the work sessions, we certainly do not want to leave staff with the impression that we do not want you at the work sessions. Staff attend the work sessions; the vast majority of staff are exempt positions. They are not receiving overtime; comp time. Our work sessions are generally after normal business hours. Staff is committing their time and their resources to be there if there are items they can provide light on. He personally would like to thank staff for their involvement. We have had work sessions up there a minimum for the last sixteen years. There has been a few times they have been crowded, but the vast majority of times, we do not issues. If we did have issues, we could remove two tables fairly easily and provide some additional seating. He is not sure what we are going to accomplish. He would prefer work sessions where everybody is sitting on the same level working on a solution and not where he is sitting up at a higher level than anybody he is working with to resolve solutions. Supervisor Church stated what he is hearing and what is real he is having a problem connecting the two. Those of you who come to the Board meetings, he does 464 June 10, 2014 not think they would feel that the Board feels more superior at 3:00 p.m. than we would be at 5:00 p.m. Is he missing something? We are going to be working for the citizens no matter what time of the day it is. He stated he needs to talk about some items being brought up, because there is still not a valid reason to not do this. Maps, we can put tables, we can put maps, we can do anything we want to do down here. He is not going to challenge the number of chairs, but he can tell you one thing. Since he has been asking to have work sessions in the Board room, he has been counting staff; 17, 18 and how many did presentations, one or two (1 or 2). Do we want to include staff, sure, they are there and no disrespect and they are having a snack like we are and if we come down here, we will still have a soda and some pretzels. Should that intimidate you? He does not think so. Here is what is being left out, we do not work to please staff. No disrespect, we work to please 96,000 people and that is who we work for. If staff has to make a few changes, so be it. Years ago, we had a lot of citizens in there and they complained to him. "This is ridiculous." "You don't want us here." "You are making it impossible for us to hear what is going on." After a while, when you have to trip over, step over, etc. Is it worth it? They want us to be involved in the government, but they are making it so that we cannot be comfortable. You have a steel chair up there with a tiny bit of cloth on it. Your "fanny" would be hurting you in twenty minutes. His point is that you are going to be uncomfortable, but more importantly, the people who make presentations to the Board. Let me show you what they see and hear (Supervisor Church turns around). Did anybody hear what he said when he turned his back? That is what they see and hear upstairs and that is what they are complaining about. In work session, we talk without asking permission, he thinks if nothing else a microphone for people who are hearing impaired. What are we really doing here? He stated it makes him feel like that we really don't want you coming a lot. He apologized and stated he does not know of any other way to digest this. PowerPoints, we can do that. Maps, we can do that. Informal, we can take our ties off and no coat on. No matter how you set that room up there, the people that matter the most cannot hear what is going on. Who said what? We are making it impossible for the people to feel a part of what is going on. Why would elected officials want to do that; he does not know of a reason. He does not have a problem with trying it for ninety (90) days, but would like to have a problem with trying it forever. Additionally, we have had work sessions down here several times. One time, the room was full when we were dealing with real estate. The place was packed and the people were never more comfortable, understanding of what was being said. Staff can deal with it; the citizens are the bosses. It is a shame we don't have one hundred (100) people come and stand where Mr. Goodman is and tell us. Apathy runs all over this Country. We have arguments here for $80,000 and the federal government for $1 billion and nobody picks up the phone, go figure. He stated he cannot see one reason that would hold a half of cup of water, except we might want to do something that we want to do. He advised he is more comfortable upstairs, but he is not working for himself. He wants the citizens to benefit all they can from the Board's discussion. Because, most of the time, the things we discuss up there whether it is budget, maps it June 10, 2014 465 comes downstairs in a couple of weeks for a formal week. So, it is really critical. It is not some good old work session that does not matter. Most items that are discussed up there do matter. So, if this thing is defeated, you need to ask yourself, are you really wanted? There is no cost, there is no video. He advised he would help bring down a table or two. You can go to the bathroom when you want you. If you get a call from your family, nobody is going to see you leaving. Go, come back. Upstairs is a major event to try and leave the room. He is sorry, we are guilty of making it so uncomfortable for the citizens upstairs, that you should be throwing tomatoes because it is not right. What are we asking? To include you, make your comfortable, let you hear and see. We are up on the dais, so what. He would sit right down there with you. He can give you an answer for every simple drawback. We can handle everything we need to right here. The Chairman asked me to stop so I am stopping. Supervisor Peters stated Supervisor Church as made the comment several times, "If it is not broke, don't fix it." He guessed his question goes back to the informal arrangement we have up there that allows anybody to drink a bottle of water that they cannot do in here. Today, he has counted eleven (11) citizens. He has had one complaint and is having a hard time seeing where it is broke. He has enough history serving in other parts of the County that he questions a lot why we would move it here when it has served a very valuable service there. Supervisor Church requested clarification of the motion. On Supervisor Bedrosian's motion to move work sessions from Training Room on the fourth floor to Board of Supervisors Chambers on the first floor of the Roanoke County Administration Center (RCAC) for a three month trial period, the motion failed with the following vote: AYES: Supervisors Bedrosian, Church NAYES: Supervisors Moore, Peters, McNamara 3. Resolution amending Resolution 111312 -3 establishing a policy regarding opening invocations before meetings of the Board of Supervisors of Roanoke County (Paul M. Mahoney, County Attorney) Mr. Mahoney outlined the changes to the resolution. Supervisor Church added the County of Bedford to the jurisdictions to receive a letter from the Clerk asking for religious leaders to give the opening invocation. Supervisor Church stated previously to 2012 where was the invocation; he stated he thought the Chairman would read the introduction, roll call was taken and the next item would be the invocation. Is that not where it was for many, many years. Mr. Mahoney advised he could not answer yes or no, it was part of the opening ceremonies. Supervisor Church stated he is simply trying to clarify; and all he is asking for is for it to be right back following the roll call. It is not a ceremony; it is an actual invocation and 466 June 10, 2014 that is the intent. If we put it in proclamations would be doing a disservice to the invocation itself. He stated he is not addressing any other item; simply housekeeping and nothing more and nothing less. This is his intent and somewhere we did not connect. For the life of him, he cannot see a problem with this. Supervisor Church then moved approve with the amended language to not change it to any other place, following the roll call. Supervisor Church then asked the Clerk where the invocation was prior to 2012. Ms. Jacks responded that it was part of the opening ceremonies, i.e. Item A, which is opening ceremonies, then roll call, invocation, pledge of allegiance. Supervisor Church stated he is asking for it to be right back to where it was done ever since he has been on this Board. The other item is reduce the radius around where the location is located. These are two housekeeping items. Supervisor Church then asked Mr. Mahoney why he included all of the other information. Mr. Mahoney stated he wanted to show the Board the full resolution. Supervisor Bedrosian stated he has some clarification questions too. His thoughts were that since this was the first time we were actually talking about the prayer policy that we would talk about and then maybe two weeks from now have a public hearing whereby people could put their opinions on it because no one has actually given their opinion from the public at all on what we are doing or what we are talking about. It seems to him that we should have that. He likes the two new items, he does not know if it should be limited to those and maybe there are some other things. The other thing as we are adding counties, i.e. Bedford, what happens to Botetourt? It seems to him that we are a Roanoke County Board that people from Roanoke County whether they live in Roanoke County or Pastors in Roanoke County should have the first priority. It seems to him this is their County and we should always fill up with folks from those Counties. Then, if there were other folks and we did not have anybody, then someone could invite them. He advised this is unclear. He would like to put that up for discussion on Botetourt, we are moving outside of Roanoke County and just selecting certain counties that are going to be added. Is that a problem? Mr. Mahoney stated we are talking two different things. First, when the Clerk or the Deputy Clerk sends out invitation letters, how wide do you want that mailing to be? Secondly, even if you restrict the invitation letter to certain named localities, and for example if you excluded Botetourt and a minister from Botetourt and called up the Clerk or the Deputy Clerk and says he would like to get on the list, we would not turn that person away. The only function of the limitation is just to ease the job of the Clerk or the Deputy Clerk in terms of mailing the invitation letters. We have reduced the radius to a smaller number. Supervisor Bedrosian then asked is it required somewhere or is it Roanoke County's regulations with Mr. Mahoney's responding it is Roanoke County. So, if it went back to default, there are probably two to three hundred churches in Roanoke County itself. Why don't we just send to Roanoke County and if anyone else wants to come they can. Why are we making it harder on ourselves? We are Roanoke County. It does not make any sense. If someone from across the State calls, we are going to put them on. The other issue is when you hit the gavel; is that the first thing the Chairman does? Mr. June 10, 2014 467 Mahoney responded the Chairman calls the meeting to order by banging the gavel. Supervisor Bedrosian then asked is that not the start of the meeting with Mr. Mahoney advising in the affirmative. Supervisor Bedrosian then stated don't we do that anyway. So, do we do prayer and then the gavel, with Supervisor Peters responding in the affirmative. Supervisor Moore stated back in 2012, this Board and she thinks she and Mr. Church were both here, worked very hard and spent a lot of time on structuring the prayer policy so that it would be fair to every citizen and to every religion. She stated she does think there would be more issues if we called the roll and then offered the prayer. The Chairman always asks out of courtesy if anyone would like to stand and thinks it was said earlier if it is brought back into the meeting that may cause an issue with Mr. Mahoney responding in the affirmative. Supervisor Moore stated Mr. Mahoney had recommended that the Chairman not do that. She advises she has no problem with the radius in sending out the letter. She stated she thinks we should keep it the way that it is. It offers the same thing to our citizens. The entire meeting is televised, so that Pastor or whomever comes and says the invocation does get to promote their religion and also we have the prayer. So, short of a moment of silence, she does not recommend changing it and moving it back into the meeting. Supervisor Peters offered a substitute motion to lay it on the table. Mr. Mahoney has offered the Board a lot of things tonight and he would like to have more detail and discussion. By laying it on the table and extending to a work session, we can go through this policy. He stated he does have a lot of concerns that he will voice. First, he was not here in 2012 and knows Ms. Moore and Mr. Church were here. He wants to make sure that legally we are doing what we need to do. He wants to make sure that all the is are dotted and the is are crossed because the last thing he wants to do is something that would cause any of our taxpayers to waste a penny on frivolous lawsuits. So, he would like to lay it on the table until there is more clarity from Mr. Mahoney. Chairman McNamara stated from a clarification standpoint a motion to lay on the table is not debatable and is immediately actionable. If a motion is laid on the table, it can be removed from the table and action taken on it by any member of the Board that has the floor at any subsequent meeting. Supervisor Church asked Mr. Mahoney if we covered all the legality. Chairman McNamara stated this motion was not debatable. Supervisor Church inquired if the audience could see what was doing on. Chairman McNamara advised Supervisor Church he was out of order with Supervisor Church responding the Chairman was out of order. Supervisor Bedrosian asked for clarification and what we are doing now is the two items that were brought up, we are not going to vote on those and this goes on the table and the Chairman just stated at another time it can be brought back up. Chairman McNamara stated a motion to lay on the table is not a debatable motion. If in fact it is approved by roll call vote, then that motion is on the table. It can be removed 468 June 10, 2014 from the table by any member of the Board that has the floor at any subsequent meeting. Supervisor Bedrosian then inquired the motion is to lay it on the table, which means what exactly. Chairman McNamara stated there would be no further discussion relative to this item at this Board meeting. If you vote yes, you are supporting the motion to lay this item on the table and if you vote no, you are saying no we do not want to lay this on the table. Supervisor Peters stated what he is requesting is that we lay this motion on the table to review the entire policy at a work session. Chairman McNamara advised this was two separate issues. The request for work session can be made at the appropriate time. Supervisor Church stated to lay this item on the table is just to delay the issue. A request for work session cannot be done at this time. Chairman McNamara the motion before the Board was to lay the item on the table. The motion to lay this item on the table was approved by the following vote: AYES: Supervisors Moore, Peters, McNamara NAYS: Supervisors Bedrosian, Church. IN RE: FIRST READING OF ORDINANCES 1. Ordinance appropriating the 2014 -2015 refund savings of the Virginia Resources Authority 2014 Spring Pool in the amount of $482,595.13 (Rebecca Owens, Director of Finance) Ms. Owens outlined the ordinance. Chairman McNamara advised the total amount of savings is a little over $1 million and the savings in one particular year is $482,000. Ms. Owens responded the savings in the 2014 -2015 year is $482,595.13. Chairman McNamara stated so you would appropriate that savings to the financial systems project. The remaining years savings, which ranges from a high of $57,000 to $250 and putting into a capital maintenance account. Ms. Owens responded we have an existing maintenance account that we budget annually $325,000 that we could add the amounts to the existing account. Ms. Owens advised she was advised today that we already have a capital building maintenance account already established in the capital account and we do put annually $325,574 in that account so we could easily add through the budget process each year these amounts as they become available and add funding to that. Certainly, this is not enough to accomplish all the capital needs that the County has, but would be some funding in addition to what we are putting in. Chairman McNamara stated the concern he has is that the capital maintenance should have an ongoing revenue stream of funds. While this sort of is an ongoing stream, it is an irregular and very small stream. The second part of it is that it is so small, it is probably not going to June 10, 2014 469 make a huge difference one way or the other. This does not solve our capital maintenance issue in and of itself. Chairman McNamara then moved to approve the staff recommendation to appropriate the 2014 -2015 savings in the amount of $482,595.13 to the Integrated Financial System Project and through the annual budget process appropriate the remaining years of annual savings to a newly established capital maintenance account to begin to address the County's long -term maintenance needs. Supervisor Bedrosian stated for clarification the savings is $482,000 now and $600,000 of savings over twenty (20) years. Ms. Owens stated it is over the remaining nineteen (19) years. Alternative 2 is to apply to debt and he thinks that sounds like a good idea. Basically, it is a windfall, we were not expecting it and we can accomplish the financial system and still have extra money and put that toward the debt. As of June 1, 2014, what is our debt? Ms. Owens stated about $180 million. Supervisor Bedrosian stated and we will add $20 million for Glenvar. Ms. Owens stated it will be added in the fall of fiscal 2014/2015. So, one of the options is putting $500,000 towards our debt, option #2. Chairman McNamara then withdrew his option and advised Supervisor Bedrosian to have a primary motion. He advised he would not have a problem supporting either option. He stated he thinks the $57,000 is insignificant as far as building maintenance is concerned. Supervisor Bedrosian stated if we do not do this now, when would we ever put money toward the debt in Roanoke County. Supervisor Bedorisian moved to approve the staff recommendation to appropriate the 2014 -2015 savings in the amount of $482,595.13 towards the financial system and the remaining years of annual savings towards the outstanding debt. Supervisor Moore stated she thinks it is really important to maintain our buildings and our equipment because we do not maintain them now at a smaller cost, the costs will go up every year and the more that we do not maintain them, the worse condition they are in. She stated she thinks it is really important for us to sustain our equipment and put that additional funding into maintaining it. Supervisor Peters stated we have had long conversations after this in the past and it has been in the CIP budget, but how important is the financial system project to the time in which it needs to be funded. Ms. Owens stated they have actually reached critical levels. Staff has been planning during the past year and working on the business processes, developing and working on the Request for Proposal (RFP), dedicating staff to the project. What has happened is they have been on the same financial system and it contains our purchasing, accounting, budget and our fixed asset system for about the last twenty -five (25) years. There are very few companies remaining on that platform. We are running into challenges on the actual hardware platform that we are running on even for our IT to support. We have been planning for this for quite some time and piece mealing the funding together. Supervisor Peters then asked if this motion were to move forward, how long will it take for us to require the 470 June 10, 2014 money to get this system done. He stated he understands that it will take three or four (3 or 4) years to put a system in. Ms. Owens responded they have put the requests for proposals out, recognizing it probably is a nine (9) month process. We do anticipate getting those back this summer, evaluating those, begin the demonstrations and interviews, so staff is looking at the spring of next year before they would actually make an award to a vendor. They would really like to have the funding in place in the very near future. The schools have already put in their amount; if we move forward and dedicate these 2014 -2015 savings, then that would result in the County coming up with the balance of $1.5 million, which we have available in the minor capital for that project. We are looking at this being more than likely a three to four (3 to 4) year project to phase it in, do the implementation and do it right. Supervisor Peters stated if he understands correctly, alternative one (appropriate the 2014 -2015 savings in the amount of $482,595.13 towards the County's outstanding debt that allows for early payoff and through the annual budget process appropriate the remaining years of annual savings towards the outstanding debt) is not really relevant. Ms. Owens stated the Board would have to approve the staff recommendation in order to move forward and use those funds for the financial project. If we do not go with alternative one, then she will be coming back to the Board and needing more than the $1.5 million. The total cost of the project is $4.5 million. Chairman McNamara stated he would like to clarify the support he had for alternative two (appropriate the 2014 -2015 savings in the amount of $482,595.13 towards the County's outstanding debt that allows for early payoff and through the annual budget process appropriate the remaining years of annual savings towards the outstanding debt.) He advised he misinterpreted. When he looked at alternative two, he was interpreting $482,000 still going to the financial system, but the remaining annual amount rather than a new or existing capital maintenance account, but toward the debt. Supervisor Bedrosian stated the $482,495.13 would be going toward the financial system and the remainder to debt. Chairman McNamara stated the motion on the floor is not alternative two. (appropriate the 2014 -2015 savings in the amount of $482,595.13 towards the County's outstanding debt that allows for early payoff and through the annual budget process appropriate the remaining years of annual savings towards the outstanding debt) but a blend of the two. The motion is to appropriate the 2014 -2015 savings in the amount of $482,595.13 towards the financial system and appropriate the remaining years of annual savings towards the outstanding debt. He stated he would support this for two reasons. First, we cannot get any more than $482,595.13 toward the financial system because that is all the money that is available in the time frame that you need the financial system. So, the question is the remaining flows. They are irregular and tiny. So, to think we are doing something by establishing a building maintenance funds with $250 on one of the years or $1,100 in another year is not really addressing the issue. He stated he thinks it makes sense as we did not expect the money, the money came in as a result of changes in the interest rates and it makes sense to use it to lower debt. June 10, 2014 471 Supervisor Bedrosian asked for clarification in that the County would be receiving $600,000 over the remaining nineteen (19) years or $30,000 or so. Ms. Owens responded in the affirmative stating in the first couple of years it would be $57,000 for about five or six (5 or 6) years and then $40,000 and then it dwindles way down. His thought is that money is applied to the debt; that is the motion. Ms. Owens stated there were three debts that are eligible to be paid extra on. She has identified a capital lease obligation, one of our energy projects, that has one of the higher interest rates so she would be looking to actually apply the funds to that one most likely first and then the literary loans outstanding have the next highest interest rate at three percent (3 %). Supervisor Bedrosian reiterated that his motion is to apply the $482,595.13 to the financial system and nowhere on there is the remainder to be applied to debt. Supervisor Peters advised it is a blended motion. Chairman McNamara advised there is no requirement for it to be in the Board Report to make it a motion. Supervisor Moore stated that our highest interest rate was three percent (3 %) (Ms. Owens advised 3.99 %), which is a really low interest rate and she knows we have had a lot of discussion over the past few months about maintenance on buildings, equipment etc. Even we have $1,100 or $250 each year to go into a fund for maintenance would be a start where we could build on that and use that money for small maintenance rather than paying off a low interest rate loan. The motion to appropriate the 2014 -2015 savings in the amount of $482,595.13 towards the financial system and the remaining years of annual savings towards the outstanding debt and hold the second reading on June 22, 2014, was approved by the following vote: AYES: Supervisors Bedrosian, Church, Peters, McNamara NAYS: Supervisor Moore 2. Ordinance to increase the salaries of the members of the Board of Supervisors of Roanoke County pursuant to Section 3.07 of the Roanoke County Charter and Section 15.2- 1414.3 of the Code of Virginia (Paul M. Mahoney, County Attorney) Mr. Mahoney outlined the request. Supervisor Church commented that citizens think we make a different amount of income. He stated he is the lowest wage earner on this Board; outside of Roanoke County he is the poorest of the group. He stated if he votes for this it is going to be $341 divided by twenty -six (26) paychecks $13.12 gross, $9.83 clear and that will not cover the health insurance increase. Who needs it; he votes no. Supervisor Moore stated in looking at this long term, not the extra one -half (1/2) gallon of gas that we may be able to buy with this, if we have Board members ten 472 June 10, 2014 to fifteen (10 to 15) years from now and we never give raises or increases, we are going to end up with people not wanting to serve our citizens because the cost is going to be so low they cannot afford to do it financially. She advised that is the reason she would vote for it so that we can have a slow increase. Supervisor Bedrosian stated he is going to vote no on this. The question he has is that he finds is unbelievable that a group of people that ran for office of their own free will and wants to be a public servant can vote themselves a raise. How is that even possibly legal? Congress does it for the next term. He just finds Board members voting themselves a raise is really bad news and does not sound like the right thing to do. Is there no alternative to this? Has it always been that way? Mr. Mahoney responded the provisions in the County Code are granted by the General Assembly in 1986. In the State code there are a variety of different statutory provisions that deal with how local government bodies can increase salaries. There are different rules whether you are a city versus a county. It is totally legal and this is the process. There are other states that their legislatures and Congress have different rules with respect to this kind of topic. The General Assembly granted this kind of power to Board of Supervisors if you follow the procedural steps. Supervisor Church inquired if he remembered the former Chairman, Mr. Altizer, who said that he did not think it was right and wanted to vote no and he did and if passed, he wanted it to go to charity but we could not do that. He agrees with him. The County is not better off than last year. The former Chairman stated he was not going to vote for this and Supervisor Church stated he concurs. If we want to give it to the Salvation Army we will have to do it ourselves. Chairman McNamara stated the gentlemen from Catawba said it works out to be $341 and whatever per week. It is not enough to buy a loaf of bread. He stated he did not think the $341 is significant, the significant issue is this Board has a history, at least over the last sixteen (16) years matched the raises to the County. It does not do bonuses, market adjustments. He stated he thinks somewhere down the road if you do not on an annual basis do raises in line with what is occurring in the marketplace somewhere down the road he thinks you are going to artificially restrict participation; maybe not, but he thinks the County will. He thinks that is the bigger cost to the citizens of Roanoke County than paying the wages as they occur over time. You will also run into the same type of thing with the City when you delay, delay, and delay. Then you have fifteen to twenty percent (15% to 20 %) raises, etc. During my prior term on the Board and was asked in the campaign how many times he voted to raise his salary and the answer was exactly the same amount of time he voted to raise everybody else's salary. He thinks this is appropriate. During his prior term on the Board he believes it was a unanimous vote. Supervisor McNamara moved to approve the first reading and set the second reading and public hearing for June 24, 2014. The motion carried by the following recorded vote: June 10, 2014 473 AYES: Supervisors Moore, Peters, McNamara NAYS: Supervisors Bedrosian, Church 3. Ordinance accepting and appropriating funds in the amount of $783,700 to the Department of Social Services from the Virginia Department of Social Services for fiscal year 2013 -2014 (Joyce Earl, Director of Social Services; Jimmy Lyon, Business Process and Management Analyst) Mr. Lyon outlined the ordinance. There was no discussion. Supervisor Church moved to approve the first reading and set the second reading for June 24, 2014. The motion carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None At 5:28 p.m. Chairman McNamara recessed for five minutes. Meeting called back into session at 5:40 p.m. IN RE: SECOND READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $70,909 from Roanoke City and Salem City to the Roanoke County Fire and Rescue Department for the completion of capital projects at the Roanoke Valley Regional Fire /EMS Training Center (Richard E. Burch, Jr., Chief of Fire and Rescue) Joey Stump, Division Chief advised there were no changes from the first reading. There was no discussion. ORDINANCE 061014 -2 ACCEPTING AND APPROPRIATING FUNDS IN THE AMOUNT OF $70,909 FROM ROANOKE CITY AND SALEM CITY TO THE FIRE AND RESCUE DEPARTMENT FOR THE COMPLETION OF CAPITAL PROJECTS AT THE ROANOKE VALLEY REGIONAL FIRE /EMS TRAINING WHEREAS, the Roanoke Valley Regional Fire /EMS Training Center is jointly operated on funding contributed by Roanoke County, Roanoke City, City of Salem and the Town of Vinton on a percentage basis; and WHEREAS, the facility is in need of capital maintenance and equipment replacements totaling $136,364; and 474 June 10, 2014 WHEREAS, Roanoke County and the Town of Vinton paid their contribution to the project in a prior fiscal year; and WHEREAS, Roanoke City's share is $60,000 and Salem City's share is $10,909; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on May 27, 2014, and the second reading was held on June 10, 2014. BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $60,000 is hereby accepted and appropriated from Roanoke City to the Fire and Rescue Department OCA 487700 -0451; and 2. That the sum of $10,909 is hereby accepted and appropriated from Salem City to the Fire and Rescue Department OCA 487700 -0496; and 3. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor Peters to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None 2. Ordinance accepting and appropriating funds in the amount of $18,534 to the Clerk of the Circuit Court from the Commonwealth of Virginia for fiscal year 2013/2014 (Rebecca Owens, Director of Finance) Ms. Owens advised there were no changes from the first reading. There was no discussion. ORDINANCE 061014 -3 APPROPRIATING $18,534 TO CLERK OF THE CIRCUIT COURT FROM THE COMMONWEALTH OF VIRGINIA FOR FISCAL YEAR 2013/2014 FOR TECHNOLOGY TRUST FUNDS WHEREAS, Technology Trust Funds, which represents fees collected by the Roanoke County Circuit Court Clerk's office, have been received from the State in the amount of $18,534; and WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be appropriated by ordinance; and WHEREAS, first reading of this ordinance was held on May 27, 2014, and the second reading was held on June 10, 2014. June 10, 2014 475 BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That the sum of $18,534 is hereby appropriated to the Clerk of the Circuit Court and be earmarked for the purpose of maintenance and postage needs into 10287 -5850 in the amount of $16,760.89 and 331000 -5210 in the amount of $1,773.11. 2. That this ordinance shall take effect from and after the date of adoption. On motion of Supervisor McNamara to adopt the ordinance, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None IN RE: PUBLIC HEARING AND ADOPTION OF RESOLUTION 1. Resolution approving the Secondary Roads System Six -Year Improvement Plan for fiscal years 2015 through 2020, and the Construction Priority List and estimated allocations for fiscal year 2015 (Arnold Covey, Director of Community Development) Mr. Covey outlined the request for the resolution. Chairman McNamara open and closed the public hearing with no citizens to speak on this resolution. Chairman McNamara commented conditions are very different than it was ten (10) years ago. He further added it behooves the Board to understand how this works. RESOLUTION 061014 -4 APPROVING THE SECONDARY SIX - YEAR ROAD IMPROVEMENT PLAN FOR FISCAL YEARS 2015 THROUGH 2020 AND THE CONSTRUCTION PRIORITY LIST AND ESTIMATED ALLOCATIONS FOR FISCAL YEAR 2015 WHEREAS, Sections 33.1 -70.1 of the Code of Virginia (1950, as amended) provides the opportunity for Roanoke County to work with the Virginia Department of Transportation in developing a Secondary Six -Year Road Improvement Plan; and WHEREAS, this Board had previously agreed to assist in the preparation of the Secondary Six -Year Road Improvement Plan, in accordance with Virginia Department of Transportation policies and procedures; and WHEREAS, a public hearing which was duly advertised on the proposed Secondary Six -Year Improvement Plan for fiscal years 2015 -2020 and Construction Priority List and Estimated Allocations for fiscal year 2015 was held on June 10, 2014 to receive comments and recommendations on Roanoke County's Secondary Six -Year Road Improvement Plan for fiscal years 2015 -2020 as well as the Construction Priority List and Estimated Allocations for fiscal year 2015; 476 June 10, 2014 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors does hereby approve the Secondary Six -Year Road Improvement Plan for Roanoke County for fiscal years 2015 -2020; BE IT FURTHER RESOLVED, that the Board of Supervisors does also hereby approve the Construction Priority List and Estimated Allocations for fiscal year 2015; BE IT FURTHER RESOLVED that a copy of this resolution duly attested to be forthwith forwarded to the Virginia Department of Transportation Salem Residency Office along with a duly attested copy of the proposed Roanoke County Secondary Six - Year Road Improvement Plan for fiscal years 2015 -2020 by the Clerk to the Board. On motion of Supervisor Peters to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None IN RE: CONSENT AGENDA RESOLUTION 061014 -5 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM J- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for June 10, 2014, designated as Item J - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 4 inclusive, as follows: 1. Approval of minutes —April 22, 2014 2. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Drema A. Campbell, Library Services, upon her retirement after more than forty -five (45) years of service 3. Reappointment of Special Assistant for Legislative Relations; authorization to continue an agreement and transfer of previously appropriated funds in the amount of $32,400 for fiscal year 2014/2015 4. Confirmation of appointment to the Virginia Western Community College Board and the Western Virginia Water Authority On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None June 10, 2014 477 RESOLUTION 061014 -5.a EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO DREMA A. CAMPBELL, LIBRARY SERVICES, UPON HER RETIREMENT AFTER MORE THAN FORTY -FIVE (45) YEARS OF SERVICE WHEREAS, Drema A. Campbell was first employed by the Roanoke County Department of Finance on September 16, 1968, and transferred to Library Services in 1987; and WHEREAS, Ms. Campbell retired from Roanoke County on May 31, 2014 as Library Department Budget Specialist, after forty -five (45) years and eight (8) months of service; and WHEREAS, when Ms. Campbell began her tenure in the Library, she was expected to perform only basic financial tasks but soon elevated the position to become an essential partner in every aspect of business operations, program support, and customer service; and WHEREAS, Ms. Campbell worked diligently throughout her career to save County funds and ensure they were leveraged to provide maximum impact; and WHEREAS, during her four and one -half decades of employment, Ms. Campbell demonstrated a consistent level of excellence in performance and a selfless commitment to service that are both unprecedented and unlikely to be surpassed; and WHEREAS, Ms. Campbell, through her employment with Roanoke County has been instrumental in improving the quality of life its citizens. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to DREMA A. CAMPBELL for forty -five years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None A- 061014 -5.b A- 061014 -5.c IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS Mr. Peters commented the request for public hearings and work sessions 478 June 10, 2014 is not on the agenda. Chairman McNamara stated the opportunity is in Reports and Inquiries of Board members for work sessions. This was done when we revised our rules and procedures, but the opportunity still exists. Isabel Kase stated she lives in Hunting Hills and has lived there for forty - three (43) years and before she forgets, she was talking to those out smoking cigarettes and they said something she never thought of. They said prayer should be before anything and then anybody who wants to pray can come before the meeting and pray. She thought to herself that is brilliant and wanted to throw that out as a thought. She stated she was here when the Hindu prayed and he prayed in Hindu. She had no idea what he was saying and went on and on in Hindu. He said a few words in English, she picked up a few words here and there because of his accent it was hard to understand. All she heard was peace to the mountains, peace to the oceans and she would like to know why he was invited when less than one percent (1 %) of this area is Hindu and she would like to know why he was invited and who invited him. She stated he needs an interpreter, an impartial interpreter, so that we know what he is saying. Suppose a Christian came in and spoke in tongue. We would not know what they were saying. Hindu's have many gods and she felt like she did not have a choice, she was told to stand and she stood and the young man beside her did not stand and she then realized she did not have to stand so she sat back down. In Exodus 20 in the Bible, God's word, says we shall have no other gods and she felt like by her standing she was honoring another god and she had to repent. That is the first of the Ten Commandments, "You shall have no other gods before me." She thinks it would be better to say, "All who care to join us in the Lord's prayer or whatever." Our Country was founded on the Bible. It was written by our creator and he is only living God; all the other ones you can find their gravesites. Jesus rose from the dead and lives in the hearts of all believers. He lives today, he is alive. We have turned our backs on the Lord and we are no longer a blessed nature. God's word says, "Blessed is the nation whose God is the Lord." Psalms 33 -12. She stated she believes we are still a Christian nature, but we are no longer a blessed nation. She added that she grew up in the 1940's and 1950's and this nation was blessed. We had Bible reading every day; different people got to read the Bible. We had the Lord's Prayer, we had the Ten Commandments; we had no guns, no violence. The experts today are saying, "wonder why all this violence." Wakey, wakey, you took the Ten Commandments down, it might have influenced somebody. The Ten Commandments state, "Thou shall not kill." Hopefully, it would influence somebody. We have just spiraled downward. She has watched our County spiral downward ever send they took prayer out of the schools and it was one woman that did that, an atheist, Madeline O'Hare, and strangely her son is now a strong Christian. She stated she loves her Country and her God. She was a navy wife for thirty (30) years and she believes in this Country and would like to see it get back to what it used to be when we were a blessed nation because God was our Lord. She then stated she thought the Board was going to do the Serenity Prayer, what happened to that idea? Somebody told her that the Board was going to say the Serenity Prayer in place of other prayers. June 10, 2014 479 Chairman McNamara advised Ms. Kase could touch base with Board members outside of the meeting. No other gods — Had to repent. No other gods before. All who care to join us. The Teen Creed says that we have to stand for something or we will fall for anything and she stated she thinks we are falling for anything in this politically correct stuff. One other thing, what used to be moral issues has now moved into the government. The government should not be deciding about prayer; should be a moral issue. In the first Webster's dictionary, most of the definitions came from the Bible. This Country was founded on God's word. Chairman McNamara then explained the lighting system. Linda LaPrade stated she is from the Cave Spring District. She stated an informed and involved citizenry should be goal of every government. We see more and more Roanoke County citizens watching meetings, asking questions and expressing concern and this is a good thing for the Board and a wonderful thing for our County. Today, the Board has the chance to show them that you wanted them to be informed and involved and you did not choose to take that even on a trial basis to see if the work sessions would work in this room. So, we will continue. Will we be able to hear, she does not know. Will we be comfortable, she does not know, but it is the Board's responsibility to see that we are informed. So, she comes before the Board asking for one other thing. She would like to see the Citizen Comments section moved to before the new business items for several reasons. The public hearing allows the citizens to comment at the appropriate time for that particular agenda item. The Board will hear the citizen's comments before you discuss it and before you make a decision and that is certainly appropriate. But, there are many items that are not up for public hearing. There are many items that hold the residents interest and yet, why should they make plans to come and speak when you have already made your decision. This practice discourages citizen participation and it shows a government not as open as it should be to citizen input. One never knows how long these meetings will last, as you see today, and we see quite frequently. A citizen who wishes to speak might get off work for an hour to come and speak to an issue of concern, but they might not be able to be here as you have seen tonight until 5:30, 6:00, and 7:00 p.m. or longer. Show concern for your citizens. You are our elected officials, but it is our government. Part of your job is to listen to Roanoke County citizens. Moving the comments towards the beginning of the meeting is one way for you to show that you want to hear what we have to say before you discuss it and before you make a decision. You want our involvement and you want our input that is vital to the Board and it is vital to this county. Ron Roop of 1431 West Ruritan Road stated as you may remember during the May 27, 2014, Board meeting you were presented with a petition signed by 140 plus citizens requesting denial of Chick- fil -A's application for a special use permit to build a restaurant at the intersection of West Ruritan Road and Rt. 460. We did not try and canvass the whole area, but did get a good cross section of people who used West Ruritan and ninety -six percent (96 %) of the individuals canvassed signed the petition. During the meeting, it was suggested that the citizens and Chick -fil -A representatives 480 June 10, 2014 get together to see if differences could be ironed out. After the meeting, Mike Agee, Chick- fil -A's consulting engineer from Mattern and Craig asked him if he would be willing to discuss the issues and he replied in the affirmative provided that Chick -fil -A had something new to offer regarding the intersection safe site distance and traffic congestion issues. The meeting was held at the site on June 2, 2014. Attendees included Supervisors Bedrosian and Peters, Philip Thompson, and another lady from Planning, Michael Agee and Gary Rouse representing Chick- fil -A, Brian Blevins from VDOT and several concerned citizens. Mr. Peters made several good suggestions to alleviate some of the traffic burden on West Ruritan including an entrance between A Cleaner World and the proposed restaurant and possibly a right -hand, turn lane from Rt. 460 onto Trail Drive. The suggested entrance was summarily rejected by Gary Rouse, Chick- fil -A's site engineer and the right -hand, turn lane on Trail Drive would not meet VDOT specifications according to VDOT engineer, Brian Blevins. Philip Thompson suggested consideration of a revenue sharing plan whereby the County would share the expense of lowering West Ruritan to meet the 390 feet mandated slope site distance. Mr. Bedrosian stated the site distance issue was an existing issue for any commercial business wanting to build on the site and the County may be able to prove the $125,000 share of the $250,000 cost estimate provided by Chick- fil -A. The citizens understood the road would be modified prior to the opening of this restaurant and our understanding was confirmed in the attached June 3, 2014, email to Mr. Bedrosian with a notation that Chick -fil -A noted exclusions in their $250,000 estimate did not cover. Also included in the email was our understanding that exiting on West Ruritan would be redesigned to provide for a near perpendicular approach from the parking lot to West Ruritan prior to vehicles exiting in order for motorists to see South -bound approaching vehicles on West Ruritan without having to turn their head past the normal sixty -five to seventy (65 to 70) degree range of motion measured from looking straight ahead. In as much as Chick -fil- A flatly rejected reasonable alternatives suggested by Mr. Peters and offered nothing new and after seeing the 2015 funding for only one (1) numbered road project out of several projects already in the queue, it appears the modification of West Ruritan will not coincide with Chick- fil -A's opening but is years down the road, if ever, which places people's lives in danger on day one of the opening and is unacceptable. We do not feel the County weighs the gravity of the safety issues facing the citizens, disruptions to their daily lives and devastation to real estate values nearly as much as its appetite for revenue. You may get your wish that it will look like Williamson Road, but your loss of revenue from real estate devaluations for a hundred homes in the community will not be offset by a couple of drive thrus. Mr. Karkenny stated he wanted to expand on what Mr. Roop was saying and this is, he believes, our last public address to the Board before making the decision at the end of the month. Mainly, safety is our number one priority, not the funds that might be generated or stolen from the City, which is what we understood is probably the major motivation for the restaurant being granted. More than two waivers, three safety waivers were granted from the State. In speaking to the other citizens, safety is our June 10, 2014 481 number one concern. When speaking to the VDOT Representative and the Chick -fil -A Representative, just like Mr. Roop said, there was not much new that they would waiver with any of their decisions or any of their plans. Basically, they are going to do what they like, we do not believe they are making any attempt to meet with the citizens' concerns. If they are not going to meet the citizens' concerns, it is going to pay in the long run. It is going to cost. What we are worried about is the cost of our safety, our lives. The traffic is not and the road conditions have been deteriorating on this road for many years and this is something we hope that you will consider. Again, like Mr. Roop said, the coincidences of the upgrades to the road probably would not meet with the opening of the restaurant and in that case, we would hope that the speed limit would be reduced if they are moving forward. At 35 mph, people are going in excess of 35 mph as a standard all the way up to where the road changes to 25 mph. It seems, again, that this a safety issue that we should be able to bring up in the future, but bear in mind this is something that everyone he spoke to was their number one priority. He stated he does not know if he can expand on much that Mr. Roop said. Strong opposition to safety waivers was what he gathered from the people he spoke to in this community and it is amazing that anyone you speak to right away will object, "what is this and why so many." Again, if you would take the time to consider that strongly, this is our hope. Tim Amos of 1929 Summerfield Drive stated his concerns about the project that is being talked about, Chick -fil -A is the road coming in off Rt. 460. The entrance at Rt. 460 West are turning left off of Rt. 460 East and the traffic coming in and out of this new Chick -fil -A will have West Ruritan backed up and it is going to put the traffic back out into the intersection of Rt. 460 and that is going to cause a lot of concerns for motoring public. The other concern is the waiver of the site distance. He had the misfortune of working in inclimate weather for the railroad. He always got called out in the middle of the night when snow was on the road and that road, down the hill, down the grade, that descending grade is treacherous to say the least any time there is snow on there. If you put fifty (50) people turning in, turning left, trying to get out, road backed up, traffic coming down, not abiding by the speed limit, we are going to get in trouble and we are going to have some accidents and some fatalities. So, if you would, we are not saying no to Chick- fil -A, there are other locations at Kroger that would be an ideal location with better non - residential traffic to obtain access in and out of that facility. He thinks that would be a better choice. Not that we are against Chick- fil -A, we are thinking about the safety of all residents on West Ruritan Road. 482 June 10, 2014 IN RE: REPORTS Supervisor Moore moved to receive and file the following reports. The motion carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, Moore NAYS: None 1. General Fund Unappropriated Balance 2. Capital Reserves 3. Reserve for Board Contingency IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS Supervisor Bedrosian stated he would like to discuss a couple of items that were brought up by our citizens, which is why it is great to have citizens speak. One mentioned a comment about Citizen Comments being at the beginning of the meeting and he would like to put that to discuss at the next time we meet. He stated that days like today, you can really feel that impact because we had long meetings and there is a lot of material. He thinks we do have some flexibility in that and that maybe on these types of days we really need to let citizens speak because they speak on issues we are actually going to be voting on. Today, there were several speaking about prayer and it was already two (2) hours old on that issue because we had already talked about it and moved on from that. So, he thinks that really is important and he does not think that would really disrupt the way we conduct business. The other issue is the actual prayer issue. It is interesting tonight. This is an issue, obviously, this is not the first time this issue has ever come up in our County, in the State or the Country; it is an ongoing issue even from the time this Country was founded. If you read history, there were issues, there were conflicts about that because we were living a very oppressive Country that wanted basically a church that controlled everybody and we do not want that. We do not want the church dictating to people. People want freedoms. He understands that, but tonight we had to table the resolution because we could not even vote on the fact of having prayer in our meetings. He thought, we have come a long way that we cannot even do that because we are in fear that somebody is going to sue us. He stated he thought back as one of our citizens also made a comment that we have tried this experiment before where we just make it so unbearable that people just say, "You know what, let's stop having prayer." We tried that experiment in our schools in 1962 or so, early 1960's we tried that and it did not work out well and it is still not working out well. We praise our schools all the times here, but there are problems. There are problems in our schools and thinks a big part of that is that students, teachers, in fact he spoke about this very issue about a week ago at a school here in Roanoke County and we have an issue with that. We really do as a community need to June 10, 2014 483 resolve it and it is going to take the citizens that say no more of this. We want our communities back and we do not want to be afraid anymore. It is amazing to him as he puts up the topic why don't we just say, people come and pray and not have all these rules and regulations on things. We cannot though because we are fearful. We need to pray about that. We need things to change so that we can have meetings like this, fifty years ago, people had meetings like this and no one ever thought we would come to this time and we are here now where we are just fearful. He stated he hopes we can turn it around. Other than that, he thinks we had a good meeting tonight. He advised he wished we would reconsider bringing these work sessions down here again. We could not pass that, but he does like this openness and even today, it got long and people could get up, stretch and walk out. We just do not have that. All the other disadvantages people thought about us sitting up high and the people were low, he thinks this is just a nice format. It is actually more informal in this room because people can get up and move about than it really is upstairs. We need to find ways we can accommodate the people we work for. His final comment is on the libraries. He knows we passed that today, and he thinks when he was listening to the comment today it brought up a bigger issue for him that he jotted down. We are in the mode where we just want, it seems like, government to handle everything for everybody. He knows there are a lot of great comments and they are all true, but that is really his role as a Supervisor to provide for everybody's needs. We are to provide for a certain amount of needs of the people for the community, but is it every instance. We have passed alcohol consumption in the libraries and rec. centers. Then, we have gone to opening up on Sundays. We just keep on doing all these things; expanding the role of what he thinks government should be and it should be limited or we get into the issues that we get into higher debt, real estate taxes and always trying to work out the budgets and make them work whereby if we did not do all of these things and we limited our role, he thinks it would be more profitable for all of us. Thank everyone for coming out and appreciate those hanging out to the very end. Supervisor Church stated he too wanted to thank the people that came out; a lot left because of what we were talking about. They got tired and feel like what is the use. They walked out four or five (4 or 5) at a time. In no particular order, let's talk about the prayer. During our discussion today, one of the supervisors said, "Let's leave it the way it is." The reason it is the way it is because a two - person organization, Freedom from Religion in Wisconsin complained. So, we had an invocation that worked fine until they approached us legally so we jumped through all the legal hoops; not wanting to, he was here when we had the closed session, work session derecho storm that cut the power, etc. We were literally forced into acting like the prayer is not important; have it before the meeting, let's not talk about Jesus. These were the things and he is not satisfied with it, he feels like the Board was coerced into something that the majority of this valley is not. He asked if he is off the chart here? A couple of things we need to do is to wake up citizens. We need to fill this place. You saw today some very disappointing things happen and if you look at them on the surface, it is not against 484 June 10, 2014 a supervisor here or there. It turned around to the citizens. Today, was not multi - million dollar votes. It was about having you comfortable, having you sit down here where you can relax and enjoy your government that you are the employers of and letting you speak. These are not rocket science items. They don't cost millions of dollars. We have a simple two item to revert back to the prayer, which we had been doing for fifty - eight (58) years; he has been here fifteen (15) and it was wonderful. Nobody went out of their way, they did not do anything wrong, nothing that anybody cared about. Now, all of a sudden, Freedom from Religion, boom. There are things going on and he did when a few came up to him, not from his district by the way, and started talking to me during the break, and asked, "is he out in left field ?, is he imagining things ?, is he seeing things wrong, if so, please tell him." The response was, "no, you are right on the button and we are tired of it." Well you need to come and tell this Board because since January of 2014, not in his history has he seen such lockstep, and that is what it amounts to, voting on issues that boggle your mind. He is sorry, that is just a fact. To bear him out, our meetings are online. Sit at your home and pull them up on your computer and look at them since January of 2014. Go back the year before, go back randomly. Take a look and see if you do not notice the demeanor. See if you don't notice that the atmosphere is totally different, respect or lack thereof or whatever. Genuine concern to work for a resolution. Instead of saying, three votes, no. Take a look at March 25t ", look at it intently, it is going to take you a while. Take a look and ask yourself the question. You saw me do something that some of you have not been here and he will do it once again. The gentleman sitting in the green shirt, Roanoke Times, the articles that he puts in the paper. Sometimes you wonder what meeting he was at. Take a look tomorrow and see what kind of disparaging remarks he will make about yours truly and whatever the events are that do not agree with their thinking. He has let this pass for four or five meetings where an issue will go against his particular vote and look at there and see grinning from ear to ear. He stated he has given him a pass for three or four meetings, two or three months. Today was in the end of it. Totally out of line for a writer, he cannot do anything to him. They have been trying for ten (10) years. He does not care if he writes the whole front page; it cannot hurt him. Just be honest, tell the transparent truth. Don't have agendas and he told him one other meeting, that he buys ink by the barrelful, he does not care. People like yourselves need to take a stand. Cancel your subscription; that will get their attention quickly. Don't read it because it is a joke. He has mentioned before, those that are new here, if you see in there, "Butch Church did not return a call" that is the truth. He does not talk to them at all. As of today, he will make the request to not ever call him again because he is not going to take the call. He advised Mr. Purdy that he went way over the line today and it is not his imagination, he has been told by other people in previous meetings that it has happened. He saw it and let it go. Go back to prayer, if you keep letting things go then the next thing you know is that you have to hold your hands behind you for handcuffs when you come in here. Letting things go can get to a point of no return. Earlier this year in the Roanoke Times, it was reported (does not know if was true or not) that this June 10, 2014 485 was the biggest circus in time. He had a talk with the Supervisor and said he did not think that should be said, but guess what, after today's actions he tends to agree with him. That is a sad thing for him to say because what you see hear defies all logic, all reason. Never has he ever had, never in fifteen (15) years, do you think this is the first time he has been on the downside of a vote, he has been down 4 -1, 3 -2, whatever on issues all over the County. He has never gone and run over people's toys; it is part of life. It does not mean we have to like it. It does not mean you have to quit trying to be transparent. It does not mean you have to take it and never say a word because you are on the two votes side. No. He represents 18,500 people just like the other Board members do and he is going to fight for them. He commented he is not the lone ranger, he has had staff members, employees, being here the longest they call him from phone at night so they won't have the phone number from the County. They tell him, they don't like this, you were right, it is not just him and he is finding it our more and more each week. Employees, staffers, directors, but they cannot say it to anybody else, they would not dare. Ask yourself, what is going on? Supervisor Church then asked Mr. Goodman asked if director attending work sessions, do they get comp time. Mr. Goodman responded if they are non - discretionary, which mean they can take some time off, but they do not get full credit for. So, they do get time, which Mr. Goodman responded in the affirmative. To the ladies, don't apologize for speaking here or for going over the limit. This Board has had people go over the limit sometimes four or five minutes. We work for you; we are your employees and that is the bottom line. He would ask that they not quit coming. The only way you are going to change things is for each one of you that feels even the remote way that he does, get yourself some citizens and come to this meeting and let us hear you. Chairman McNamara then asked Mr. Church to wrap up his comment. Supervisor Church commented there is not a limit on Board member comments. He has the floor. You cannot interrupt a sitting member speaking; and he is not starting war here. Make sure that you do take the time to come and be involved, because you are the only ones that can effect change. Supervisor Peters stated he wanted to first request a work session to discuss the whole prayer policy because there has been this accusation made that there is a hidden agenda, whatever. The fact is that he did speak to Supervisor Bedrosian this afternoon and other board members and there seems to be a lot of clarification that needs to be made. He does not feel like we can do it all successful here and that is why he would like to see it done during the Board meeting. He stated he is a strong supporter of prayer; it is not about getting rid of it, but it is his job because he does work for the citizens that he makes sure that he is putting the citizens in the position that they are not in jeopardy of losing hundreds of thousands of dollars in a legal issue, but at the same time maintain the integrity of us keeping a prayer in our meeting for our citizens. Again, there are a lot of accusations about the votes, well the bottom line is he does answer to his constituents; that is the bottom line and all the spectacles can be made about the libraries, but he has had more calls than any other issue in Vinton, Mt. Pleasant asking him if we could get the libraries open on Sunday; 486 June 10, 2014 and that is how he learned that Salem has libraries open on Sunday. He does not use the library, his wife and children do, but he could not tell when the last time he was in one. He does work for his citizens. This is not a hidden agenda and does hope that the Supervisor from Catawba will all work on having genuine respect for both ourselves and the members of our community. One last thing, he is very appreciative of Mr. Roop and all the folks from the West Ruritan area and Mr. Bedrosian. They have spent a lot of time; that is what it is all about and that is what he enjoys doing probably more than anything else is spending time with citizens, hearing their comments and concerns and see if we can find a way to address them. He does not know where Mr. Bedrosian stands on the revenue sharing agreement, but he does not think that is something we are looking at long term. We are trying to devise a plan to make it all happen at the same time or very close together. This is something that he and Mr. Bedrosian met with during the last week and will continue to work on. Supervisor Moore stated she had the honor to attend this past weekend to attend the fallen firefighter's memorial service in Richmond. It was a very moving service that honored four (4) fallen firefighters from Virginia who gave their lives dedicating their lives to saving ours. She would like to thank all of the firefighters, EMS personnel and their families for what they do in serving our community. We can go to sleep at night and know that we have people we can call if we need them. Supervisor McNamara stated he has just a few comments. Once again, the Board is getting into points of order and it is unfortunate at our meetings. He would encourage everybody to read. First of all if you don't respect the person sitting in the position of the Chair that we respect the position of the Chair. Secondly, that if we are going to question decisions of the Chair that we read our Board Rules of Organization and Procedures and understand what they say. The most recent was the amount of minutes that we passed last week, Section 2 -115 (c), which states a Board member may speak no longer then ten (10) minutes on any motion, reports and inquiries unless he or she obtains consent of two /thirds of the Board. So, again it is not his hope or role to continue to revisit the Board's Rules of Organizational Procedures, but it is incumbent upon him as Chairman to follow the rules of procedures that we ourselves have voted on to govern our meetings. IN RE: CLOSED MEETING At 6:28 p.m., Supervisor McNamara moved to go into closed meeting following the work sessions pursuant to the Code of Virginia Section 2.2 -3711 A .1. To discuss and consider the employment, appointment and resignation of specific public officers, appointees, or employees, namely the County Administrator and Section 2.2- 3711.A.1. To discuss and consider the performance of specific public officers or employees, namely the County Attorney and Section 2.2- 3711.A.29. To discuss the award of a public contract involving the expenditure of public funds and discussion of the terms or scope of such contract, namely, a proposal for a project under the Public- June 10, 2014 487 Private Educational Facilities and Infrastructure Act of 2002 for a stream restoration project, where discussion in open session would adversely affect the bargaining position or negotiating strategy of the County and Section 2.2- 3711 -A.29. Discussion of the terms or scope of a public contract involving the expenditure of public funds where discussion in open session would adversely affect the bargaining position or negotiating strategy of the County, namely, the performance agreement with English Construction Company, Inc. The motion carried by the following recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None The closed session was held from 6:45 p.m. p.m. until 7:10 p.m. and from 8:15 p.m. until 9:00 p.m. At 6:29 p.m. Chairman McNamara recessed to the 4t" floor for work session and closed meeting. IN RE: WORK SESSIONS 1. Work session to discuss proposed Facility naming guidelines (Doug Blount, Director of Parks, Recreation and Tourism) In attendance for this work session were Troy Kincer, Chairman of the Parks, Recreation and Tourism Advisory Commission; David Linden, North Roanoke Recreation Club and Doug Blount, Director of Parks, Recreation and Tourism. Mr. Blount outlined the guidelines to provide parameters with naming guidelines and with checks and balances reasonable to name someone that is still alive. Chairman McNamara inquired what would happen if there is a "fall from grace" with Mr. Blount reviewing the renaming clause. Supervisor Peters commented he wanted to make sure the individuals are Roanoke County personnel only. Mr. Linden advised the vetting process should take care of. Supervisor Moore stated the Board of Supervisors would be making the final decision; she does not want to make the decisions with regard to volunteers. Mr. Linden explained that is why other jurisdictions have a very simple policy. Supervisor Church then provided an overview of Bobby Ragland and that this process started because of him and feels this is a little bit overkill. Mr. Blount advised recommendations would be made twice a year; just because you receive does not mean they need to be acted upon. Supervisor Peters suggested an annual basis. 488 June 10, 2014 Chairman McNamara advised that it is his recommendation that the Board of Supervisors approve anything other than community funded and put on as a resolution. It was the consensus of the Board to make the necessary changes and bring back to the Board in open session on June 24, 2014 for final action. The work session was held from 7:20 p.m. until 7:38 p.m. 2. Work session to discuss the Virginia Retirement System (Rebecca Owens, Director of Finance) In attendance for this work session were: Rebecca Owens, Director of Finance and Anita Hassell, Manager of Human Resources. Mr. Owens and Ms. Hassell provided an overview of the Virginia Retirement System (VRS) retirement benefits. Discussion was held between the different Plan levels, which are based on years of service at the time the plans were implemented. The work session was held from 7:39 p.m. until 7:50 p.m. 3. Work session to discuss ICLEI and RCCLEAR (B. Clayton Goodman III, County Administrator) In attendance for this work session were B. Clayton Goodman III, County Administrator, Anne Marie Green, Director of General Services, Jesse Freedman and Janet Scheid, members of RCCLEAR. Mr. Goodman emphasized his thought was that RCCLEAR would be a non - County committee and wanted the Board to have a discussion to advise staff how to proceed. We are moving forward without ICLEI per instruction from the Board. Staff wants clear direction. Chairman McNamara asked Supervisor Moore to outline where RCCLEAR stands with regard to operating as an outside organization. Supervisor Peters stated he had requested a work session as well felt they should have a "seat at the table" in a different form, i.e. in planning and future development issues. He knows this would require new bylaws, etc. Mr. Goodman asked with regard to building codes, does he want it to be mandatory; more than the State requires? Mr. Peters stated he was going to lean on Supervisor Moore and Philip Thompson, Deputy Director of Planning. We have Slate Hill going on, more condos being built and right now we are doing nothing. Mr. Goodman asked if this would be mandatory or advisory. Supervisor Peters responded advisory. Chairman McNamara advised you could have economic incentives and Mr. Freedman advised there were some tax incentives. June 10, 2014 489 Supervisor Church stated he thought that years ago, it was determined that RCCLEAR was clean air and water, but not connected to Roanoke County with Mr. Goodman advising that was his understanding as well. Supervisor Moore advised RCCLEAR was adhering to ICLEI guidelines; after December 31, 2014, we will no longer be a member of ICLEI. RCCLEAR's mission was to measure CO2 in the air, reduce it by three percent (3 %) a year for the next twenty (20) years. The Board does not support that; they do not believe in climate change or global warming. So she has received direction as well as RCCLEAR that the Board will not support them. They will have no financial support; no support of any kind. She advised she can get the software free and she was hoping they could continue their mission, but without Board or financial support, the mission and the bylaws we are doing now can no longer continue. These people volunteer hundreds upon hundreds of hours doing what ICLEI has instructed. With regard to what Supervisor Peters has suggested, she has advised she has supported and would love to see a green iniative, but that is a planning department and building code issue. She thinks without talking to the Homeowners Association, they are going to have real issues. No one else on the Board since she has been here has supported mandatory regulations that even meet State requirements much less exceed them. She advised she understands where Supervisor Peters is coming from and would love to see. We need to do that as Board Policy and Community Development needs to work on that. Supervisor Peters advised he is more concerned about the businesses versus homes because that is where the problems are. Janet Scheid advised that was not RCCLEAR's mission and there is an entire department on the second floor that can do that if that is the Board direction. A committee of volunteers can have no influence. Supervisor Peters stated he also has an Economic Development Authority (EDA), which is a group of volunteers, but they help businesses as well. Chairman McNamara asked why RCCLEAR cannot exist outside of the Board? Supervisor Moore stated the volunteers will make it work because we care about Roanoke County and Roanoke City is way beyond us and doing great things. They have the support of their council. These citizens who are volunteering their time to make us more efficient, to reduce our CO2, which is our mission would have to obtain a 501 c(3), which would cost money, we do not have any funding at all. If we were part of the Board, they could apply for grants. Supervisor Peters inquired why is it just about CO2. Supervisor Moore stated that is the mission and what the bylaws state. Supervisor Peters stated if the bylaws were changed then we could get other energy grants. Supervisor Church stated the United States produces six percent (6 %) of the world's pollution. Ms. Green stated RCCLEAR exists only to belong to ICLEI; that is it's only function. If we no longer belong to ICLEI, RCCLEAR no longer has a function. They will have no staff assistance. 490 June 10, 2014 Supervisor Peters stated take the CO2 out of it and you could still have a "seat at the table ", help make things more efficient. Helping Roanoke County is more than just CO2. Supervisor Bedrosian advised the purpose of RCCLEAR is to develop a climate, action plan. The logical thing to do is to terminate the name RCLEAR and create something else. Have Mr. Mahoney draw up some new bylaws based on clean air and clean water. Mr. Freedman advised the majority of the members have agreed that if you pull out the climate change part, they do not have any interest in serving. There are other groups working on clean air and water and they do not want to be redundant. It was the consensus of the Board to disband RCCLEAR under the Consent Agenda at the next meeting of the Board on June 24, 2014. The work session was held from 7:50 p.m. until 8:10 p.m. IN RE: CERTIFICATION RESOLUTION At 9:00 p.m., Supervisor McNamara moved to return to open session and to adopt the certification resolution. RESOLUTION 061014 -6 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2 -3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member's knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, and carried by the following roll call and recorded vote: AYES: Supervisors Moore, Bedrosian, Church, Peters, McNamara NAYS: None June 10, 2014 IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 9:01 p.m. itted by: Approved by: 491 I Deborah C. J c s o ph P. McNamara Deputy Clerk to a Board drman 492 June 10, 2014 PAGE LEFT BLANK INTENTIONALLY