6/12/2001 - Regular
June 12, 2001
329
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
June 12, 2001
The Board of Supervisors of Roanoke County, Virginia, met this day at the
Roanoke County Administration Center, this being the second Tuesday and the first
regularly scheduled meeting of the month of June, 2001.
IN RE: CALL TO ORDER
Chairman Minnix called the meeting to order at 3:03 p.m. The roll call was
taken.
MEMBERS PRESENT:
Chairman H. Odell "Fuzzy" Minnix, Vice-Chairman Joseph
“Butch” Church, Supervisors Bob L. Johnson, Joseph
McNamara, Harry C. Nickens
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; Mary H. Allen, Clerk to the Board; John M.
Chambliss, Assistant County Administrator; Dan R. O’Donnell,
Assistant County Administrator; Kathi B. Scearce, Community
Relations Director
IN RE: OPENING CEREMONIES
The invocation was given by The Reverend Joseph A. Keaton, Central
Baptist Church, Retired Roanoke County Employee. The Pledge of Allegiance was recited
by all present.
June 12, 2001
330
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Hodge moved Item 10 under Consent Agenda to New Business, Item 3.
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS, AND AWARDS
1. Resolution of Appreciation to Bob Slaughter for his military
service during World War II and his dedication and commitment
to establishing the National D-Day Memorial in Bedford, Virginia.
R-061201-1
Mr. Slaughter was present to accept the resolution and thanked the Board for
their contributions to the D-Day Memorial and their support.
Supervisor Church moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-1 OF APPRECIATION TO JOHN ROBERT “BOB”
SLAUGHTER FOR HIS MILITARY SERVICE DURING WORLD WAR II,
ESPECIALLY THE D-DAY INVASION ON JUNE 6, 1944, AND HIS
DEDICATION TO THE ESTABLISHMENT OF A NATIONAL D-DAY
MEMORIAL
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331
WHEREAS, during World War II Sergeant John Robert Slaughter, a
Roanoke native, served from 1941-1945 in the D Company of the 29th Infantry Division’s
116th Regimental Combat Team, joining the military when he was only 16 years old; and
WHEREAS, Sgt. Slaughter, at the age of 19, was among those who landed
on the Easy Green sector of Omaha Beach on D-Day, June 6, 1944; and
WHEREAS, Sgt. Slaughter was wounded twice and served on the front line
throughout Europe liberating French towns from the Nazis; and
WHEREAS, in 1945, Sgt. Slaughter returned to the Roanoke Valley where he
worked for the Roanoke Times before retiring from the newspaper in 1987; and
WHEREAS, in 1987, Mr. Slaughter with three other men, felt it was important
to recognize the contributions of the brave soldiers who participated in the D-Day landing
at Omaha Beach, the largest coastal invasion in the history of the world, and established a
memorial committee which ultimately became the National D-Day Memorial Foundation;
and
WHEREAS, since then, Mr. Slaughter has dedicated most of his time and
efforts promoting the National D-Day Memorial located in Bedford, Virginia, and was
instrumental in raising almost $14 million for its construction.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia, on behalf of all its citizens, does hereby extend its gratitude and
appreciation to John Robert Slaughter for his valor and heroic contributions in World War
II, especially during the D-Day invasion on June 6, 1944, and for his dedication to the
establishment of the National D-Day Memorial; and
BE IT FURTHER RESOLVED, that the Board of Supervisors expresses its
pride that Mr. Slaughter is a resident of Roanoke County, and wishes Mr. Slaughter
continued success in his efforts to recognize the brave Americans and Allied soldiers who
died in the June 6, 1944 invasion of France.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
2. Resolution of Appreciation upon the retirement of James A.
Poindexter, General Services Department, after more than twenty
three years.
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R-061201-2
Mr. Poindexter was present to accept the resolution.
Supervisor Nickens moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-2 EXPRESSING THE APPRECIATION OF THE
BOARD OF SUPERVISORS OF ROANOKE COUNTY UPON THE
RETIREMENT OF JAMES A. POINDEXTER, GENERAL SERVICES,
AFTER MORE THAN TWENTY THREE YEARS OF SERVICE
WHEREAS, James A. Poindexter was first employed by Roanoke County on
September 19, 1977 as a Laborer in the General Services Department; and also served as
Refuse Collector; and
WHEREAS, Mr. Poindexter retired from Roanoke County on May 1, 2001, as
a Custodian after more than twenty three years of service; and
WHEREAS, Mr. Poindexter showed his dedication and commitment to the
citizens of the County when he worked extra hours during the 1985 Flood and again during
Hurricane Hugo in 1989; and
WHEREAS, Mr. Poindexter, through his employment with Roanoke County,
has been instrumental in improving the quality of life for his fellow employees and County
citizens.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of
Roanoke County expresses its deepest appreciation and the appreciation of the citizens of
Roanoke County to JAMES A. POINDEXTER for more than twenty three years of capable,
loyal and dedicated service to Roanoke County.
FURTHER, the Board of Supervisors does express its best wishes for a
happy, restful, and productive retirement.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
June 12, 2001
333
IN RE: BRIEFINGS
1. Briefing on Economic Development trip to Japan
Mr. Hodge updated the Board on the economic development trip to Japan.
He advised that he, Jill Barr, Assistant Director of Economic Development, and several
others had the opportunity to make presentations to eight companies in Tokyo. He felt the
visit went very well and they received promises of visits to this area to consider possible
business expansions.
IN RE: NEW BUSINESS
1. Request to authorize the County Administrator to execute a
drainage agreement for North County Soccer Complex. (Arnold
Covey, Community Development Director)
A-061201-3
Mr. Covey reported that in January 2000, the Board of Supervisors requested
VDOT to establish a project that would provide adequate access to the North County
Soccer Complex. The Board subsequently entered into an agreement with VDOT on April
17, 2001, that would allow Roanoke County to administer the design and construction of
the project with $180,000 from the Recreational Access Fund.
Mr. Covey advised that Community Development has prepared plans for the
construction of the access road that will conform to VDOT’s requirements for Recreational
June 12, 2001
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Access Funding. The project consists of the construction of an 18-foot wide asphalt road,
0.14 miles in length, from the planned intersection with Route 601 to the complex parking
lot. During the review of plans for the project by VDOT, it was noted that no easement
exists for an existing pipe under Route 601 that will carry the runoff from the proposed
access road. County stormwater management regulations are being complied with by the
construction of an on-site stormwater detention facility; however, there is runoff that will
flow to the right-of-way ditch along Route 601. In the absence of a drainage easement
from the right-of-way, VDOT and the County will enter into an agreement for the purpose of
fulfilling requirements for acceptance of the access road into the state system for
maintenance.
Mr. Covey explained that in the absence of this agreement, the County
would have to acquire approximately one mile of drainage easements across private
property to reach a natural watercourse at the lower end of Hollins Road which would be
cost prohibitive and impractical. He recommended that the Board authorize the County
Administrator to sign the agreement.
Supervisor Johnson moved to execute the drainage agreement. The motion
carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
2. Confirmation of funding of four fire vehicles through borrowing
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from the County Risk Management Fund. (Fire and Rescue Chief
Rick Burch, and Chief Financial Officer Diane Hyatt)
R-061201-4
Chief Burch reported that during the 2000-01 budget process, the Board of
Supervisors approved the lease-purchase of four new fire service vehicles and asked that
these units be financed within existing County funds in order to save interest costs
associated with an outside lease-purchase agreement. The 2000-01 Fire and Rescue
Department vehicle replacement budget includes first year funding for the lease-purchase
of 2 pumper trucks and 2 ladder trucks.
Chief Burch advised that the County will be purchasing the following: (1) Two
pumpers with 1500 gallon per minute pumps and 750 gallon water tanks. One will go to
Hollins and one will go to Vinton. Vinton will pay for half of the pumper that will go into
their station. (2) One all wheel steer quint with 105 foot ladder and 1500 gallon per minute
pump, similar to the unit that was purchased several years ago. This unit will go to Cave
Spring. (3) One quint with a 104 foot ladder tower and 1500 gallon per minute pump. This
unit will go to Ft. Lewis.
Staff recommended that the Board authorize financing $1,535,000 with an
interest free loan through the Risk Management Fund to be repaid over the next three
years, and to appropriate the proceeds from the sale of the existing equipment and the
payment from Vinton of approximately $500,000 to pay down the loan.
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Supervisor McNamara requested information on the Risk Management Fund.
Ms. Hyatt advised that this is a reserve fund to cover the County’s general automobile and
liability. The County previously used the fund for the fire training center. This loan has
been paid and the money is now available. She explained that the account has more
funds than is necessary for risk management needs.
Supervisor Nickens commended the staff for using existing funds and saving
the taxpayers the interest costs, and moved to adopt the resolution borrowing $2,035,000
from Risk Management Fund. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-4 AUTHORIZING THE BORROWING OF
$2,035,000 FROM THE INTERNAL SERVICE FUND BY THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA
WHEREAS, the Board of Supervisors (the “Board”) of Roanoke County,
Virginia, (the “County”) has determined that it is necessary and expedient to borrow not to
exceed $1,535,000 from the County Risk Management Fund to finance certain fire and
rescue vehicles.
NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF
SUPERVISORS OF ROANOKE COUNTY, VIRGINIA:
1. The Board hereby determines that it is advisable to loan monies
available in the County Risk Management Fund to purchase fire and rescue vehicles (the
“Loan”). The Loan shall be made on the terms set forth in this resolution. The County
Risk Management Fund shall lend an aggregate principal amount not to exceed
$1,535,000. There will not be an interest charge for this loan.
2. The Fire and Rescue Department will repay the Risk Management
Fund with 3 annual payments. In July 2001, 2002, and 2003, the Fire and Rescue
Department will repay the County Risk Management Fund $500,000, $500,000 and
$370,000 respectively. The additional funding to repay the County Risk Management
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Fund will be provided in 2001-02 from the Town of Vinton and in 2002-03 from the sale of
existing vehicles. The County Risk Management Fund will be fully repaid in July 2003.
3. The Fire and Rescue Department may prepay the Loan at any time
without penalty.
4. If the funds from the County Risk Management Fund are needed
before the Loan is repaid, a request can be made to the Board of Supervisors to
accommodate if possible.
5. This resolution shall take effect immediately upon its adoption.
On motion of Supervisor Nickens to adopt the resolution borrowing
$2,035,000 from Risk Management Fund, and carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
3. Appropriation of matching funds for School Resource Officer
grants. (Elmer C. Hodge, County Administrator)
A-061201- 5
Mr. Hodge advised that the Board approved the acceptance of the grant
funding for four school resource officers in July 2000. The matching funds were not
identified at the time because staff was to come back at a later time after it was determined
how long it would take to get the officers on the payroll. The Police Department was able
to get them in place immediately, and the $71,352 matching funds can be appropriated
from excess 599 revenues.
Supervisor McNamara moved to approve the appropriation. The motion
carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
June 12, 2001
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IN RE: FIRST READING OF ORDINANCES
1. First reading of ordinance reapportioning the representation in
the Board of Supervisors of Roanoke County, Virginia, by
altering the boundaries of the election districts by establishing
voting precincts therefor, incorporating a map showing the
boundaries of said districts and precincts, changing polling
places, and providing for an effective date of this ordinance.
(Paul Mahoney, County Attorney)
Mr. Mahoney advised that this ordinance amends the election districts and
precinct boundaries as a result of population changes in the County as reported in the
2000 census. Several optional redistricting plans were presented at a May 22 work
session, and the Board indicated its preference for the Woodlands Plan which is outlined
in the ordinance. Since the work session, the committee recommended the following
changes: (1) eliminating the Woodlands Precinct #207 and dividing it at Woodhaven Road
between the Hollins and Catawba Districts; (2) changing the Cave Spring District boundary
with the Vinton District to follow Bandy Road and Crowell Gap Road; (3) changing the
Vinton District boundary as described above, and Vinton’s boundary with the Hollins
District is moved to Challenger Drive. There were also several precinct changes. The
total population percentage deviation in the proposed ordinance is 5.72%.
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Supervisor Church asked for a clearer description of the change to
Woodhaven Road, and Supervisor Nickens asked the committee to review the district
boundaries along Bandy Road before the second reading. Supervisor Johnson pointed
out that these changes would not made in a political manner and the Board members had
no input except for requesting that communities of interest stay in the same districts.
Supervisor Nickens commended the committee and moved to approve the
first reading and set the second reading and public hearing for June 26, 2001. The motion
carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
2. First reading of ordinance authorizing conveyance of an
easement to Appalachian Power Company for electric service to
Starkey Park owned by the Board of Supervisors. (Mark
Courtright, Assistant Director of Parks)
Assistant Recreation Director Debbie Pitts advised that this was the first
reading of the proposed ordinance to authorize donation of an easement to Appalachian
Power Company (APCO) for an electric service line across Starkey Park for lighting the
ball fields. The Department of Parks, Recreation and Tourism is developing ball fields and
related facilities on the property located off Merriman Road known as Starkey Park.
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Installation of electric transmission lines and related improvements is necessary to provide
lighting to the ball fields. Ms. Pitts advised that the Cave Spring Recreation Club has
raised $75,000 for use at the park.
Supervisor Minnix moved to approve the first reading and set the second
reading for June 26, 2001. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1. Second reading of ordinance to increase the salaries of the
members of the Board of Supervisors pursuant to Section 3.07 of
the Roanoke County Charter and Section 15.2-1414.3 of the Code
of Virginia. (Paul Mahoney, County Attorney)
O-061201-6
Mr. Mahoney advised that this ordinance increases salaries by 4% which will
cost $2,531,75, or $506.35 each. The new salaries will be $13,165.32.
Supervisor Nickens moved to adopt the ordinance. The motion carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
June 12, 2001
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ORDINANCE 061201-6 TO INCREASE THE SALARIES OF THE
MEMBERS OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY
PURSUANT TO SECTION 3.07 OF THE ROANOKE COUNTY CHARTER
AND SECTION 14.1-46.01:1 OF THE CODE OF VIRGINIA
WHEREAS, Section 3.07 of the Charter of the County of Roanoke provides
for the compensation of members of the Board of Supervisors and the procedure for
increasing their salaries; and
WHEREAS, Section 15.2-1414.3 of the 1950 Code of Virginia, as amended,
establishes the annual salaries of members of boards of supervisors within certain
population brackets; and
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has
heretofore established the annual salaries of Board members at $12,658.97 by Ordinance
061300-7 and further has established the additional annual compensation for the chairman
for the Board to be $1,800 and for the vice-chairman of the Board to be $1,200; and
WHEREAS, this section provides that the maximum annual salaries therein
provided may be adjusted in any year by an inflation factor not to exceed five (5%)
percent; and
WHEREAS, the first reading and public hearing on this ordinance was held
on May 22, 2001; the second reading was held on June 12, 2001.
NOW, THEREFORE, it is hereby ORDAINED by the Board of Supervisors of
Roanoke County, Virginia, that the annual salaries of members of the Board of Supervisors
of Roanoke County, Virginia, are hereby increased by an inflation factor of 4% pursuant to
the provisions of Section 3.07 of the Roanoke County Charter and Section 14.1-46.01:1 of
the 1950 Code of Virginia, as amended. The new annual salaries shall be $13,165.32 for
members of the Board. In addition, the chairman of the Board will receive an additional
annual sum of $1,800 and the vice-chairman of the Board will receive an additional sum of
$1,200.
This ordinance shall take effect on July 1, 2001.
On motion of Supervisor Nickens to adopt the ordinance, and carried by the
following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: APPOINTMENTS
1. Parks & Recreation Advisory Commission
Supervisor Nickens nominated Bobby Semones to represent the Vinton
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Magisterial District to another three-year term expiring June 30, 2004.
IN RE: CONSENT AGENDA
R-061201-7; R-061201-7.g; R-061201-7.h; R-061201-7.m
Supervisor McNamara moved to adopt the Consent Resolution with Item 10
removed and discussed under New Business. The motion carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR
THIS DATE DESIGNATED AS ITEM I - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia,
as follows:
1. That the certain section of the agenda of the Board of Supervisors for
June 12, 2001, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 16, inclusive, as follows:
1. Approval of Minutes - March 13, 2001, March 27, 2001, April
10, 2001.
2. Confirmation of committee appointments to the Board of
Zoning Appeals, Clean Valley Council Liaison, Commission for
Senior and Challenged Citizens, and Parks and Recreation
Advisory Commission
3. Confirmation of County Treasurer Alfred Anderson to serve as
Roanoke County’s voting delegate at the National Association
of Counties Annual Conference to be held on July 13 - 17,
June 12, 2001
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2001.
4. Donation of a utility lot from Fralin & Waldron, Inc. for a
sanitary sewer pump station serving Brookfield Subdivision in
the Vinton Magisterial District.
5. Request from Schools to appropriate funds received from the
sale of “Listen to Me” videos.
6. Request for approval of annual write-off of Utility Bad Debts for
1996.
7. Request from Sheriff’s Office to accept a $1175.87 federal
grant from the Bureau of Justice Assistance to purchase
bulletproof vests.
8. Request for placement of a “Watch for Children” on Nicholas
Hill Lane near the intersection of Polly Hill Lane.
9. Request to appropriate funds for interest expense on the
Valley Gateway Shell Building from July 1, 2001 to May 15,
2002.
10. Appropriation of matching funds for School Resource Officer
grants.
11. Acceptance of donations of water, sewer, and drainage
easements for Minnick Education Center, Old Locke Court
Water Tank, The Groves, Section 7 and Hollins Garden.
12. Authorization to appoint an Interim Zoning Administrator.
13. Request from Schools to appropriate $83,263.95 Universal
Service Fund grants to upgrade school fileservers.
14. Request from Schools to appropriate $11,813.69 Dual
Enrollment net revenues to the instructional program.
15. Acceptance of Colonial Place Drive into the Virginia
Department of Transportation Secondary System.
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16. Authorization to submit a grant proposal to the Virginia
Department of Criminal Justice Services for a Delinquency
Prevention Planning Grant.
2. That the Clerk to the Board is hereby authorized and directed where
required by law to set forth upon any of said items the separate vote tabulation for any
such item pursuant to this resolution.
On motion of Supervisor McNamara to adopt the Consent Resolution with
Item 10 removed and discussed under New Business, and carried by the following
recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-7.g THE TRANSPORTATION COMMISSIONER
REQUESTING A “WATCH FOR CHILDREN” SIGN
WHEREAS, the General Assembly enacted an amendment to the Code
of Virginia, adding Section 33.1-210.2 regarding the installation and maintenance of
“signs alerting motorists that children may be at play nearby,” and
WHEREAS, the Board of Supervisors along with the Virginia Department
of Transportation staff institute a local policy, and
WHEREAS, a petition has been received that meets both Roanoke
County and the Virginia Department of Transportation guidelines, and
WHEREAS, the homeowners of Nicholas Hill Lane have agreed to fund
the installation of the sign,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the following
street location be reviewed for a “Watch for Children” sign, pursuant to Section 33.1-
210.2, Code of Virginia:
Sign Location: On Nicholas Hill Lane near the intersection of Polly Hill
Lane.
BE IT FURTHER RESOLVED, that a certified copy of this resolution be
forwarded to the Resident Engineer for the Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor McNamara
Seconded By: None Required
Yeas: Supervisors Johnson, McNamara, Church, Nickens, Minnix
Nays: None
Absent: None
June 12, 2001
345
RESOLUTION 061201-7.h APPROPRIATING AND DONATING PUBLIC
FUNDS TO THE ROANOKE COUNTY INDUSTRIAL DEVELOPMENT
AUTHORITY TO PAY INTEREST EXPENSE FOR THE VALLEY
GATEWAY SHELL BUILDING
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, ("the
County") and the Industrial Development Authority of Roanoke County ("the Authority")
desire to promote and encourage the economic development of Roanoke County, Virginia,
and the Roanoke Valley by the recruitment of new industry for the Roanoke Valley, in
order to provide for increased employment and corporate investment in the County; and
WHEREAS, this increased employment and investment constitutes a valid
public purpose for the expenditure of public funds; and
WHEREAS, the County desires to support these economic development
efforts of the Authority by donating public funds to the Authority in accordance with the
provisions of § 15.2-1205 of the Code of Virginia; and
WHEREAS, by an agreement between the Authority, the County, F&W
Properties II, Inc., and the Greater Roanoke Valley Development Foundation ("the
Foundation") a shell building was constructed at Valley Gateway. This agreement provides
that the Authority will begin making the interest payments on the construction loan held by
the Foundation beginning two years after the completion of construction (November 11,
2000) and continuing until either (a) the building is sold, or (b) the Foundation's five year
note to the Authority has become due (May 15, 2002) .
WHEREAS, on November 14, 2000,the Board of Supervisorsappropriated
and donated to the Authority $45,000 to pay interest payments on the construction loan
held by the Foundation on the shell building in Valley Gateway from November 11, 2000 to
June 30, 2001.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of
Roanoke County, Virginia, as follows:
1. That the sum of $70,000 is hereby appropriated and donated to the
Authority. That this appropriation of public funds is made from funds available and
previously appropriated in the County's Public Private Partnership account.
2. That this appropriation and donation to the Authority is made for the
following economic development purposes: to pay the interest payments on the
construction loan held by the Foundation on the shell building in Valley Gateway from July
1, 2001 through May 15, 2002.
3. That the appropriate officers or agents of the County are hereby
authorized and directed to take such actions as may be necessary to accomplish the
purposes of this resolution, and all actions taken by such officers and agents in connection
June 12, 2001
346
with this transaction are hereby ratified and confirmed.
4. That this resolution shall take effect immediately.
On motion of Supervisor McNamara to adopt the resolution, and carried by
the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-7.m REQUESTING ACCEPTANCE OF COLONIAL
PLACE DRIVE INTO THE VIRGINIA DEPARTMENT OF
TRANSPORTATION SECONDARY SYSTEM
WHEREAS, the street described on the attached Addition
Form SR-5(A), fully incorporated herein by reference are shown on
plats recorded in the Clerk’s Office of the Circuit Court of
Roanoke County, and
WHEREAS, the Resident Engineer for the Virginia Department of
Transportation has advised this Board the streets meet the requirements established by
the Subdivision Street Requirements of the Virginia Department of Transportation,
WHEREAS, the County and the Virginia Department of
Transportation have entered into an agreement on March 9, 1999 for
comprehensive stormwater detention which applies to this request
for addition,
NOW, THEREFORE, BE IT RESOLVED, this Board requests the
Virginia Department of Transportation to add the streets described
on the attached Additions Form SR-5(A) to the secondary system of
state highways, pursuant to §33.1-229, Code of Virginia, and the
Department’s Subdivision Street Requirements, and
BE IT FURTHER RESOLVED, this Board guarantees a clear and
unrestricted right-of-way, as described, and any necessary
easements for cuts, fills and drainage, and
BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the resident Engineer for the
Virginia Department of Transportation.
Recorded Vote
Moved By: Supervisor McNamara
Seconded By: None Required
Yeas: Supervisors Johnson, McNamara, Church, Nickens, Minnix
Nays: None
Absent: None
June 12, 2001
347
IN RE: REPORTS
Supervisor Johnson moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future School Capital Reserve
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor McNamara
(1) He commended the staff for the redistricting
process. (2) He asked for an update on the meetings being held with the Virginia
Department of Transportation on the changes to the intersection of Route 419 and
Brambleton Avenue. (3) He noted that an article in the Roanoke Times quoted a Salem
City Council member stating that Roanoke County could not adequately supply water to
Salem, and that the Board received a report on the water supply at the May 22 Board
meeting emphasizing that the reservoir is running at 25% of capacity. He asked that the
County again offer assistance to Salem.
Supervisor Church:
(1) He agreed with Supervisor McNamara on the water
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348
issue and is ready to work with City of Salem to solve their water problems. (2) He
expressed pride in recognizing Bob Slaughter as one of Roanoke County’s citizens. (3)
He advised that he has received calls from elderly people concerned that if they use
ambulance service and do not have health insurance, they may have to work out a
payment plan with the County to recover the fee. He emphasized that there are no plans
to recover costs other than through insurance payments. Mr. Hodge updated the Board on
their public information campaign and suggested scheduling a work session on this issue.
Supervisor Nickens:
(1) He advised that the State Office of Emergency
Medical Services is in the process of revising the Virginia Emergency Medical Service
regulations that consists of nearly 300 pages of text that governs EMS services. The
Virginia Association of Counties Board has asked them to delay implementation until
counties can ascertain the affect of the regulations. He asked Mr. Hodge to review the
resolution with Chief Rick Burch and bring back a report on June 26 requesting that the
state reserve implementation.
Supervisor Johnson:
He asked for information at the last Board meeting on
the Counts and Dobyns contract for road improvements on Pleasant Hill Road, and
announced that he received two memos in response from the school administration. He
expressed concern about the responses, and did not feel he received a straight answer to
his requests for information. Mr. Covey responded that the cost of the road was $700,000.
Supervisor Johnson requested more information, i.e. exactly what was the bid.
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IN RE: SENIOR CITIZENS HALL OF FAME AWARDS AND RECEPTION
Board Chairman Minnix presented plaques to Roanoke County residents age
60 and over, who through volunteer efforts, have improved the quality of life in their
community and an award to a business, agency or organization that provides a service to
senior citizens or provides a services for the betterment of the community.
Awards were presented to: (1) Imogene Perdue for her volunteer efforts for
the Alzheimers Association; (2) Vastine “Totsie” Chewning for volunteering at Carilion
Roanoke Community Hospital; and (3) The Athenian Society for the Arts and Sciences
accepted by Jean Boggs, President.
Following presentation of the awards, there was a reception honoring the
recipients.
IN RE: CLOSED MEETING
At 4:10 p.m., Supervisor Minnix moved to go into closed meeting pursuant to
Code of Virginia Section 2.1-344 A (7) consultation with legal counsel concerning specific
legal matter, negotiation of a contract with the Virginia Recreational Facilities Authority and
Explore Foundation; 2.1-344 A (3) discussion of the acquisition of property for public use;
and 2.1-344 A (1) personnel matter, performance evaluation of County Administrator and
County Attorney; and 2.1-344 A (3) disposition of public property, Salem Office Supply and
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shell building. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: WORK SESSIONS
1. Work Session to discuss proposed ridgetop/mountainside
development ordinance. (Janet Scheid, Senior Planner)
The work session was held from 5:10 p.m. until 5:45 p.m.
Ms. Scheid advised that as a result of the visioning process and input from
citizens, Planning Commission and the Board of Supervisors, staff has begun preliminary
work on a ridgetop/mountainside development ordinance. In a Power Point presentation,
she explained that the major goals of the proposed ordinance are to reduce residential
density at high elevations and steep slopes, minimize grading on steep slopes, minimize
tree loss, and minimize visibility of cell towers. Ms. Scheid suggested that some of the
issues to consider were: (1) whether to be concerned with a single house or only
subdivision of land into multiple house sites; (2) forest uses and clear cutting; and (3)
possible tax incentives; and (4) tax abatement for conservation. She offered the following
possible solutions: (1) cluster housing at the lowest elevations and lowest slopes; (2)
prohibit building on defined ridgelines; prohibit building above a specified elevation; and
redefine building lots at high elevations.
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Following discussion, it was the consensus of the Board to move forward with
the proposed ordinance, working with Planning Commission and surveying other localities
for similar ordinances.
IN RE: CLOSED MEETING
The closed meeting was held from 5:45 p.m. until 9:00 p.m.
IN RE: CERTIFICATION RESOLUTION
R-061201-8
At 9:00 p.m., Supervisor Minnix moved to return to open meeting and adopt
the Certification Resolution. The motion carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
RESOLUTION 061201-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has
convened a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.1-344.1 of the Code of Virginia requires a certification
by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this certification
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resolution applies, and
2. Only such public business matters as were identified in the motion
convening the closed meeting were heard, discussed or considered by the Board of
Supervisors of Roanoke County, Virginia.
On motion of Supervisor Minnix to adopt the Certification Resolution, and
carried by the following recorded vote:
AYES: Supervisors Johnson, McNamara, Church, Nickens, Minnix
NAYS: None
IN RE: SALARY INCREASES FOR COUNTY ADMINISTRATION AND COUNTY
ATTORNEY
Supervisor Minnix announced that it was the consensus of the Board during
the Closed Meeting to increase the salaries for the County Administrator and County
Attorney by four percent.
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IN RE: ADJOURNMENT
Chairman Minnix adjourned the meeting at 9:01 p.m.
Submitted by, Approved by,
__________________ ________________
Mary H. Allen, CMC H. Odell Minnix
Clerk to the Board Chairman
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