3/23/2004 - Regular
March 23, 2004
237
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
March 23, 2004
The Board of Supervisors of Roanoke County, Virginia met this day atthe
Roanoke County Administration Center, this being the fourth Tuesday and the second
regularly scheduled meeting of the month of March, 2004.
IN RE: CALL TO ORDER
Chairman Flora called the meeting to order at 3:00 p.m. The roll call was
taken.
MEMBERS PRESENT:
Chairman Richard C. Flora, Vice-Chairman Michael W.
Altizer, Supervisors Joseph B. “Butch” Church, Joseph
McNamara, Michael A. Wray
MEMBERS ABSENT:
None
STAFF PRESENT:
Elmer C. Hodge, County Administrator; Paul M. Mahoney,
County Attorney; John M. Chambliss, Assistant County
Administrator; Dan O’Donnell, Assistant County
Administrator; Diane S. Childers, Clerk to the Board; Teresa
Hamilton Hall, Public Information Officer
IN RE: OPENING CEREMONIES
The invocation was given by Reverend Charles C. Calloway, Maple Street
Baptist Church. The Pledge of Allegiance was recited by all present.
IN RE: REQUESTS TO POSTPONE, ADD TO, OR CHANGE THE ORDER OF
AGENDA ITEMS
Mr. Hodge requested that Item P-1, work session to discuss proposed re-
routing of Interstate 73 corridor, be added to the agenda.
March 23, 2004
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IN RE: NEW BUSINESS
1. Request to adopt the following tax rates for calendar year 2004:
(Brent Robertson, Budget Director)
(a) Real estate tax rate of $1.12 per $100 assessed valuation
O-032304-1
Mr. Robertson reported that the real estate tax rate for the twelve-month
period beginning January 1, 2004, and ending December 31, 2004, was advertised on
February 24 and March 2, 2004, at $1.12 per one hundred dollars assessed valuation.
The public hearing for citizen comment on the above advertised tax rate was held on
March 9, 2004. He advised that this rate is the same as the current rate. Staff
recommends that the real estate tax rate again be established at the rate of $1.12 per
one hundred dollars assessed valuation for the 2004 calendar year.
There was no discussion on this item.
Supervisor Church moved to adopt the order. The motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
ORDER 032304-1 SETTING THE TAX RATE ON REAL ESTATE
SITUATE IN ROANOKE COUNTY FOR THE CALENDAR YEAR 2004
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, that
the levy for the twelve-month period beginning January 1, 2004, and ending December
31, 2004, be, and hereby is, set for a tax rate of $1.12 per one hundred dollars of
assessed valuation on all taxable real estate and mobile homes classified by Sections
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58.1-3200, 58.1-3201, 58.1-3506.A.8, and 58.1-3506.B of the 1950 Code of Virginia, as
amended, situate in Roanoke County.
On motion of Supervisor Church to adopt the order, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
(b) Personal property tax rate of $3.50 per $100 assessed
valuation
O-032304-2
Mr. Robertson stated that the personal property tax rate for the 2004
calendar year was advertised on February 24 and March 2, 2004, at $3.50 per one
hundred dollars assessed valuation. The public hearing for citizen comment on the
advertised tax rates was held on March 9, 2004 and this rate is the same as the current
year’s rate. Staff recommends that the personal property tax rate again be established
at the rate of $3.50 per one hundred dollars assessed valuation for the 2004 calendar
year.
There was no discussion on this item.
Supervisor Wray moved to adopt the order. The motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
ORDER 032304-2 SETTING THE TAX LEVY ON PERSONAL
PROPERTY SITUATE IN ROANOKE COUNTY FOR THE CALENDAR
YEAR 2004
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
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1. That the levy for the twelve-month period beginning January 1, 2004, and
ending December 31, 2004, be, and hereby is, set for a tax rate of $3.50 per one
hundred dollars of assessed valuation on all taxable, tangible personal property,
excluding that class of personal property generally designated as machinery and tools
as set forth in Section 58.1-3507 of the 1950 Code of Virginia, as amended, and
excluding all those classes of household goods and personal effects as are defined in
Sections 58.1-3504 and 58.1-3505 of the 1950 Code of Virginia, as amended, but
including the property separately classified by Sections 58.1-3500, 58.1-3501, 58.1-
3502, 58.1-3506 in the 1950 Code of Virginia, as amended, of public service
corporations based upon the assessed value thereof fixed by the State Corporation
Commission and duly certified.
2. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1-
3506 of the 1950 Code of Virginia, as amended, and adopted by Ordinance No.
121592-11, and generally designated as Motor Vehicles for Disabled Veterans.
3. That the levy for the twelve-month period beginning January 1, 2004, and
ending December 31, 2004, be, and hereby is, set at fifty (50%) percent of the tax rate
established in paragraph 1 for the taxable, tangible personal property as herein
established as a separate classification for tax purposes and as more fully defined by
Section 58.1-3506 of the 1950 Code of Virginia, as amended, and generally designated
as Motor Vehicles for Disabled Veterans.
On motion of Supervisor Wray to adopt the order, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
(c) Machinery and tools tax rate of $3.00 per $100 assessed
valuation
O-032304-3
Mr. Robertson advised that the machinery and tools tax rate for the 2004
calendar year was advertised on February 24 and March 2, 2004, at $3.00 per one
hundred dollars assessed valuation. The public hearing for citizen comment on the
advertised tax rate was held on March 9, 2004 and there is no change in this rate. Staff
recommends that the machinery and tools tax rate be established at $3.00 per one
hundred dollars assessed valuation for the 2004 calendar year.
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Supervisor Altizer moved to adopt the order. The motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
ORDER 032304-3 SETTING THE TAX LEVY ON A CLASSIFCATION
OF PERSONAL PROPERTY - MACHINERY AND TOOLS - SITUATE IN
ROANOKE COUNTY FOR THE CALENDAR YEAR 2004
BE IT ORDERED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That there be, and hereby is, established as a separate class of personal
property in Roanoke County those items of personal property set forth in Section 58.1-
3507 of the 1950 Code of Virginia, as amended, and generally designated as machinery
and tools.
2. That the levy for the twelve-month period beginning January 1, 2004, and
ending December 31, 2004, be, and hereby is, set for a tax rate of $3.00 per one
hundred dollars of assessed valuation on all taxable, tangible personal property as
herein established as a separate classification for tax purposes and as more fully
defined by Section 58.1-3507 of the 1950 Code of Virginia, as amended, and generally
designated as machinery and tools.
On motion of Supervisor Altizer to adopt the order, and carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
2. Request to approve health insurance rates for fiscal year 2004-
2005. (Rebecca Owens, Director of Finance)
A-032304-4
Ms. Owens stated that the County of Roanoke and Roanoke County
Schools participate in a self-funded joint health insurance program for all eligible
employees purchasing administrative services, access to the network of physicians and
facilities, and claims administration from Anthem. She advised that the current provider,
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Anthem, is requiring a 9.7% rate increase which compares favorably to national and
regional trends of 12% to 14% increases. Ms. Owens stated that while no benefit
changes are recommended for the 2004-2005 plan year, some of the factors that
contributed to the increase in expenses include the following: (1) enrollment in the plan
increased more than 6% during the last year; (2) medical claims paid increased 12.1%
from the previous year; and (3) prescription drug expenses increased 6.3% from the
previous year. She reviewed the chart below outlining the current and proposed rates:
Roanoke County and Roanoke County SchoolsAttachment A
Health Insurance Renewal Rates
2004-2005
PPO Plan Design
Increase
MonthlyCountyEmployeeEmployeefor
PremiumBenefitRatePaysEmployee
Current 2003-04
Subscriber Only314.94278.2436.7011.65%
Subscriber + 1472.40297.60174.8037.00%
Family818.82515.86302.9637.00%
Married School & County Couple818.82652.20166.6220.35%
PPO Plan Design
Renewal 2004-05
Subscriber Only367.00328.0039.0010.63%2.30
Subscriber + 1518.10337.80180.3034.80%5.50
Family850.00517.74332.2639.09%29.30
Married School & County Couple850.00677.02172.9820.35%6.36
Current Membership
CountySchools
Subscriber Only5271192
Subscriber + 160119
Family268506
Medicare Carve Out7734
Total Members9321851
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Ms. Owens advised that the rates had been restructured to be more
comparable with those of neighboring localities.
Supervisor McNamara noted that in the recent past, the percentage of
benefit paid by the County for family vs. subscriber only or other types of coverage has
not been changed. He stated that the proposed rates will be putting a greater burden
on the family coverage relative to the subscriber only coverage and he questioned the
rationale behind this decision. Ms. Owens responded that in working with the health
insurance consultants, this method was deemed to be consistent with what other
localities are offering their employees and County staff wanted to restructure the plan to
remain competitive with surrounding localities.
Supervisor Church stated that the key in health insurance is to keep the
increase under 10%. He noted that the increase is favorable compared with the
national average increases, and he advised that this is a volatile industry. He thanked
staff for negotiating a good contract.
Supervisor Altizer thanked staff for their efforts and noted that the initial
proposal was a 12% - 13% increase which was subsequently negotiated down to 9.7%.
He also stated that Roanoke County was fortunate that there was no cost increase last
year. With respect to the increase in claims, Supervisor Altizer questioned if there was
a provision in the policy that would encourage employees to use health care wisely (i.e.,
avoid the use of emergency room visits). Ms. Owens stated that there is no provision
for this type of incentive in the current policy, but advised that staff would research this
for future health insurance plans. She further advised that a provision was implemented
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last year that utilizes Anthem case managers to work closely with employees who have
health problems to provide closer monitoring and assistance with health care needs.
This has proven beneficial in reducing health care costs. Supervisor Altizer requested
that the incentive program be considered for implementation in next year’s health
insurance plan.
Supervisor Wray commended staff for keeping the costs down in spite of
the increase in the number of claims. He suggested that in the future, staff might want
to consider providing a flat dollar benefit to employees for health care and allow them to
choose the types of coverage desired.
In response to an inquiry from Supervisor McNamara, Ms. Owens advised
that the schools are utilizing the same health care plan and that the School Board
adopted the proposed rate structure at their meeting last night. She further advised that
in addition to herself, the team that determined the percentage of costs to be split
between the County and schools was comprised of Diane Hyatt, Chief Financial Officer;
Julie White, Palmer & Cay Consulting; representatives of the Employee Advisory
Committee for the County and schools; Penny Hodge, Director of Budget and Finance
for the schools; and representatives from the Human Resources Department from both
the County and schools.
Supervisor McNamara voiced concerns that a policy change is being
made with respect to the change in premium structure, and he indicated that these
types of issues should be discussed with the Board prior to being presented at a Board
meeting for approval. He noted that the County benefit has increased $50 for some
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employees and only $2 for other employees. He stated that the dollar benefit should be
equal regardless of whether the employee receives subscriber only or family coverage.
Supervisor Church advised that the nature of the insurance industry is
that it is influenced by numerous factors which determine the cost of premiums. He
noted that staff has made a choice that will be best for the overall benefit of all
employees in the County.
Supervisor Flora requested that Mr. Hodge survey benefit programs in
other jurisdictions and determine whether a selection of benefits can be provided for
employees. Mr. Mahoney advised that local governments do have the authority to
fashion their own individual plans.
Supervisor Church moved to approve staff recommendation (approve the
proposed health insurance rates for fiscal year 2004-2005). The motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
3. Request to renew the program to compensate Roanoke County
employees activated for federally funded military duty the
difference between regular pay and military pay received. (Joe
Sgroi, Director of Human Resources)
A-032304-5
Mr. Sgroi advised that the Board of Supervisors approved a military
supplement program for the period October, 2002, through September, 2003. Between
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the dates of October 1, 2002, and September 30, 2003, four Roanoke County
employees were called to active duty. These four employees have since returned from
duty and have continued employment with Roanoke County. The County did not have
to compensate any of these employees due to the fact that their military income was
greater than their County rate of pay. Even though there was no supplement needed
for those employees, the program is a safety net in case there is a loss of income due to
serving in active military service. Mr. Sgroi stated that the program provides good will
and heart felt support to our reservists.
Currently, there are 14 Roanoke County employees who are active in the
Reserves, and five have been recently called to active duty at this time. Staff is
recommending that the military supplement program be renewed and approved to
compensate any County employee who is a military reservist and is called to active duty
related to our country’s war on terrorism through September 30, 2005.
Supervisor Wray questioned whether any of the five employees recently
called to active duty will be eligible for compensation under this plan. Mr. Sgroi advised
that this information is not yet known and is dependent on factors such as the length of
time served. Eligibility can only be determined once the employee returns from active
duty.
In response to an inquiry from Supervisor Wray, Mr. Sgroi advised that the
cost of this program will be absorbed by the employee’s departmental budget.
The Board members expressed appreciation to the employees for their
service to the country, and Mr. Sgroi advised that the employees who have returned
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from active duty expressed appreciation for the Board’s action which made this benefit
available to them.
Supervisor Altizer moved to approve staff recommendation (renew the
supplement through September 30, 2005). The motion carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
4. Resolution authorizing renewal of a lease of real estate from Lee
C. Hartman, Jr., for a public safety radio tower site on Tinker
Mountain. (Anne Marie Green, Director of General Services)
R-032304-6
Ms. Green stated that this is a request to renew an existing lease between
Roanoke County and Lee C. Hartman, Jr., for property located on Tinker Mountain in
Botetourt County. Roanoke County uses this property for a tower site for the E-911
radio system and entered into a lease with Mr. Hartman beginning on July 1, 2002, at a
rent of $3,000 per year for two years. The lease includes a renewal provision at the rate
of $3,400 per year for an additional two years. Ms. Green advised that this site is
important to the regional radio system which also serves the City of Roanoke and the
Town of Vinton. She further advised that the rental cost is in line with other tower sites
leased by and to the County, and funds are available in the E-911 account to cover the
cost of the lease.
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Supervisor Wray questioned whether staff had considered a longer term
for the lease. Ms. Green stated that Mr. Hartman is uncertain of his long-term plans for
the property and is unwilling to extend the term of the lease beyond this time period.
Supervisor Wray questioned if this would have any effect on future plans for emergency
services. Ms. Green stated that staff would like to secure a longer term lease, but she
noted that the tower is situated in Botetourt County and Roanoke County does not have
the ability to extend the lease term without Mr. Hartman’s consent.
Supervisor Wray moved to adopt the resolution. The motion carried by
the following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
RESOLUTION 032304-6 AUTHORIZING RENEWAL OF A LEASE OF
REAL ESTATE FROM LEE C. HARTMAN, JR., FOR A PUBLIC
SAFETY RADIO TOWER SITE ON TINKER MOUNTAIN
WHEREAS, the Board of Supervisors adopted Ordinance #031103-4 authorizing
the execution of a lease with Lee C. Hartman, Jr., for a parcel of land consisting of
0.0363 acre, more or less, situated on Tinker Mountain approximately 3.7 miles north of
Roanoke, Virginia, and more particularly shown on Exhibit A attached hereto, together
with the non-exclusive right of ingress, egress and regress from Tinker Top Road
(Frontage Road) over the existing gravel access and private driveway to the site, for a
public safety radio tower for an initial term of two years ending June 30, 2004, with an
option to renew the lease upon the same terms and conditions for an additional
successive two-year term by providing written notice to Lee C. Hartman, Jr., on or
before March 31, 2004; and,
WHEREAS, this site continues to be necessary to provide E911 coverage to
critical areas and to provide back-up capabilities for the public safety system; and,
WHEREAS, Section 18.04 of the Roanoke County Charter requires the adoption
of an ordinance to acquire an interest in real estate; however, after such ordinance shall
have taken effect, all subsequent proceedings incidental thereto may be taken by
resolution of the Board; and,
WHEREAS, the County desires to exercise its option to renew the lease for an
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additional two year term ending June 30, 2006.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County that the County Administrator, or any Assistant County Administrator, is hereby
authorized to execute the necessary documents for renewal of the lease from Lee C.
Hartman, Jr., for a parcel of land consisting of 0.0363 acre, more or less, on Tinker
Mountain as more particularly shown on Exhibit A attached hereto, for a public safety
radio tower site through the period ending June 30, 2006, in accordance with the same
terms and conditions as in the original lease dated March 3, 2003, including payment of
rent in the amount of $3,400.00 per year to be paid from the E911 Maintenance
Account, upon form approved by the County Attorney.
On motion of Supervisor Wray to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
IN RE: REQUEST FOR PUBLIC HEARINGS AND FIRST READING OF
REZONING ORDINANCES - CONSENT AGENDA
Supervisor McNamara moved to approve the first readings and set the
second readings and public hearings for April 27, 2004. The motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
1. First reading of an ordinance to obtain a Special Use Permit to
operate a custom manufacturing business on 3.56 acres located
at 4040 Jae Valley Road, Vinton Magisterial District, upon the
petition of Jeff Bennett
2. First reading of an ordinance to obtain a Special Use Permit to
conduct a home occupation in an accessory building on 2.14
acres located at 5228 Ponderosa Drive, Catawba Magisterial
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District, upon the petition of D. Gregory Roberts
3. First reading of an ordinance to obtain a Special Use Permit to
conduct recreational vehicle sales on 1.4088 acres located at 3328
Peters Creek Road, Hollins Magisterial District, upon the petition
of Marc I. Wilson
IN RE: FIRST READING OF ORDINANCES
1. First reading of an ordinance amending Section 2-110. Roll Call.
of the Roanoke County Code to provide for the order of seating
and voting for the Board of Supervisors. (Elmer C. Hodge,
County Administrator)
Mr. Hodge reported that several weeks ago it was realized that the voting
order being followed by the Board was not consistent with Roberts Rules of Order which
state that the roll shall be called alphabetically. Mr. Hodge advised that he and Mr.
Mahoney have researched this matter and are presenting several possible alternatives
for the Board’s consideration. Alternative 1 allows for the outgoing Chairman to move to
the seat of the incoming Chairman; Alternative 2 states that the outgoing Chairman
moves to the first chair to the Board’s right and the other chairs shift one seat to the left.
This action is necessary in order to amend Robert’s Rules of Order and incorporate this
as part of the Board’s procedures.
Supervisor McNamara advised that it was his intention to take the issue of
seating position out of the voting order process. He indicated that he had proposed that
the order of the roll call be rotated at each meeting with the Chairman continuing to vote
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last, which would remove seating position as a consideration. He noted that it has been
the Board’s recent practice to rotate the position of Chairman as well as the order of
Board member comments at each meeting. He advised that this seemed to be the next
logical step, and he suggested that this issue be revisited again in the future once
electronic agenda procedures are implemented.
Supervisor Flora stated that Mr. Mahoney provided considerable research
regarding the issue of voting order, including data on simultaneous electronic voting.
He indicated that in his opinion, there is no particular seat which is more advantageous
than another with respect to voting order.
Supervisor Church voiced support for electronic voting once the new
electronic agenda procedures are implemented.
Supervisor Altizer moved to approve the first reading of the ordinance with
Alternative #1, the out-going chairman will move to the seat of the incoming chairman,
and set the second reading for April 13, 2004. The motion carried by the following
recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
IN RE: APPOINTMENTS
1. Building Code Board of Adjustments and Appeals
Supervisor Flora requested that the Clerk contact Richard E. Evans and
David R. Jones to see if they would be willing to serve additional four-year terms.
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2. Clean Valley Council
Supervisor Wray nominated Wes Thompson to complete the unexpired
two-year term of the late Lee Eddy and asked that his name be placed on the consent
agenda for confirmation at this meeting. This term will expire on June 30, 2005.
Mr. Thompson was present at the meeting.
3. Social Services Advisory Board (Appointed by District)
Supervisor Wray nominated Natalie Norris, Cave Spring Magisterial
District, to complete the unexpired four-year term of Mary Jane Pattisall. This term will
expire on August 1, 2005. Supervisor Wray requested that Ms. Norris’ name be placed
on the consent agenda for confirmation at today’s meeting.
IN RE: CONSENT AGENDA
R-032304-7
Supervisor Church moved to adopt the consent resolution. The motion
carried by the following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
RESOLUTION 032304-7 APPROVING AND CONCURRING IN CERTAIN
ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA
FOR THIS DATE DESIGNATED AS ITEM J - CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the certain section of the agenda of the Board of Supervisors for March
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23, 2004, designated as Item J - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 4, inclusive, as follows:
1. Approval of minutes – March 9, 2004
2. Confirmation of committee appointments to the Grievance Panel and League
of Older Americans Advisory Council
3. Request from Schools to accept and appropriate grant in the amount of
$36,550 from the Virginia Department of Education for the Service and
Training for Actively Responsible Students (STARS) Learn and Serve
program
4. Request from Schools to accept and appropriate reimbursements in the
amount of $42,611 from the Universal Service Fund (E-Rate) Program to
purchase laptop carts for each middle school
That the Clerk to the Board is hereby authorized and directed where required by
law to set forth upon any of said items the separate vote tabulation for any such item
pursuant to this resolution.
On motion of Supervisor Church to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
IN RE: REPORTS
Supervisor Altizer moved to receive and file the following reports. The
motion carried by the following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
1. General Fund Unappropriated Balance
2. Capital Fund Unappropriated Balance
3. Board Contingency Fund
4. Future Capital Projects
5. Accounts Paid – February 2004
6. Statement of expenditures and estimated and actual revenues for
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the month ended February 29, 2004
7. Statement of Treasurer’s accountability per investment and
portfolio policy as of February 29, 2004
8. Report from VDOT of changes to the secondary road system in
February 2004
9. Proclamations signed by the Chairman
IN RE: CLOSED MEETING
At 3:48 p.m., Supervisor Wray moved to go into closed meeting pursuant
to the Code of Virginia Section 2.2-3711 A (5) economic development discussion
concerning expansion of an existing business; Section 2.2-3711 A (7) consultation with
legal counsel concerning pending litigation, namely Cellco v. Board of Supervisors.
The closed meeting to discuss economic development was held from 4:30
p.m. until 4:45 p.m. The closed meeting to discuss Cellco v. Board of Supervisors was
held from 5:10 p.m. until 5:30 p.m.
IN RE: WORK SESSIONS
1. Work session to discuss proposed re-routing of Interstate 73
corridor. (Arnold Covey, Director of Community Development)
The work session was held from 3:58 p.m. until 4:15 p.m. Mr. Covey and
Anthony Ford, Traffic Engineer, advised that the southeast route for the proposed I-73
corridor has been eliminated due to historical preservation issues. Segments 376, 287,
and 399 are no longer being considered as feasible routes. Staff advised that the
corridor will be 600’ in width and preliminary information states that VDOT is considering
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limited access. Mr. Covey advised that once the study begins, the route may shift.
Public meetings are scheduled to be held in June, a meeting with the Commonwealth
Transportation Board (CTB) will be held in July, and the environmental impact study is
to be completed by fall 2004.
IN RE: CERTIFICATION RESOLUTION
R-032304-8
At 7:02 p.m., Supervisor Wray moved to return to open session and adopt
the certification resolution. The motion carried by the following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
RESOLUTION 032304-8 CERTIFYING THE CLOSED MEETING WAS
HELD IN CONFORMITY WITH THE CODE OF VIRGINIA
WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened
a closed meeting on this date pursuant to an affirmative recorded vote and in
accordance with the provisions of The Virginia Freedom of Information Act; and
WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by
the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was
conducted in conformity with Virginia law.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, hereby certifies that, to the best of each members
knowledge:
1. Only public business matters lawfully exempted from open meeting
requirements by Virginia law were discussed in the closed meeting which this
certification resolution applies, and
2. Only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of Supervisors of
Roanoke County, Virginia.
On motion of Supervisor Wray to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
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256
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Resolution honoring the late Lee B. Eddy for his years of service
to Roanoke County as a member of the Board of Supervisors and
as a community volunteer
R-032304-9
Chairman Flora presented the resolution to Mrs. Nancy Eddy.
Supervisor Flora moved to adopt the resolution. The motion carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
RESOLUTION 032304-9 HONORING THE LATE LEE B. EDDY FOR HIS
YEARS OF SERVICE TO ROANOKE COUNTY AS A MEMBER OF THE
BOARD OF SUPERVISORS AND AS A COMMUNITY VOLUNTEER
WHEREAS, the late Lee B. Eddy was elected to the Roanoke County Board of
Supervisors in 1967, serving his first term from 1968 through 1971, and was re-elected
in 1989, serving two additional terms from 1990 to 1997; and
WHEREAS, Mr. Eddy served as Board Chairman in 1968, 1971, 1992 and 1994;
and
WHEREAS, during Mr. Eddy’s tenure on the Board, he worked to establish
programs to protect the Roanoke Valley’s natural resources for future generations such
as a Community Visioning Process, the Roanoke River Conservation Overlay District,
and the Roanoke Valley Greenways Project which lead to the formation of the Roanoke
Valley Greenway Commission on which Mr. Eddy served first as chairman and later as
secretary; and
WHEREAS, Mr. Eddy endeavored to promote regional cooperation through his
work on the Roanoke Valley-Alleghany Regional Commission, of which he was a
founding member and on which he continued to serve both as an elected official and as
a private citizen for over twenty-three years, and by serving as the first President of the
Virginia Association of Planning District Commissions; and
WHEREAS, Mr. Eddy served with distinction on the Roanoke County Recycling
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Advisory Committee, the Clean Valley Council, and the Roanoke County Resource
Authority; and
WHEREAS, Mr. Eddy spent much of his time volunteering in his community
serving as President of the Oak Grove Elementary School PTA and Cave Spring Junior
High School PTA, serving on the Roanoke County Planning Commission, and as a
board member of Friends of the Blue Ridge Parkway; and
WHEREAS, in later years, Mr. Eddy produced a weekly public access cable
television show to inform the public of events throughout local government; and
WHEREAS, Mr. Eddy, who passed away on February 11, 2004, was admired by
those who knew him and will be greatly missed by the community.
NOW, THEREFORE BE IT RESOLVED that the Board of Supervisors of
Roanoke County, Virginia wishes to honor the memory of LEE B. EDDY and express its
gratitude for his many significant contributions as an elected official and as a community
volunteer; and
BE IT FURTHER RESOLVED that the Board expresses its deepest sympathy to
Mr. Eddy’s family and friends.
On motion of Supervisor Flora to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
2. Resolution of congratulations to Hidden Valley High School Boys
Swim Team for winning the Group AA State Championship
R-032304-10
Chairman Flora presented the resolution to Head Coach Scott Bowser and
Assistant Coach Sheri Vaughn. Also present were Allen W. Journell, Assistant
Superintendent; David Blevins, Hidden Valley High School Principal; and the following
members of the swim team: Drew Adams, Scott Adams, Adam Bair, Jake Bova,
Andrew Harris, Kyle Schaben, and Matthew Shoulders.
Supervisor McNamara moved to adopt the resolution. The motion carried
by the following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
March 23, 2004
258
NAYS: None
RESOLUTION 032304-10 OF CONGRATULATIONS TO THE HIDDEN
VALLEY HIGH SCHOOL BOYS SWIM TEAM FOR WINNING THE
GROUP AA STATE CHAMPIONSHIP
WHEREAS, team sports are an important part of the curriculum at schools in
Roanoke County, teaching cooperation, sportsmanship, and athletic skill; and
WHEREAS, the Hidden Valley Titans Swim Team won their first State Group AA
Championship on February 14, 2004, after only two years in existence by defeating
Jamestown High School; and
WHEREAS, in addition to winning the team championship, the Titans also
performed well in the individual and relay events including one first-place, two second-
place, and one third-place wins in individual events and two first-place and one second-
place wins in relay events; and
WHEREAS, the team is composed of the following athletes:
Drew Adams Corey Chandler Sam Rahsman
Scott Adams Peter Coats Kyle Schaben
Chris Adkins Sam Goode Matthew Shoulders
Jordan Anderson Andrew Harris Adrian Staniecki
Adam Bair Kevin Lynch Jared Stowers
Jake Bova Tim O'Connell
Chris Chandler Bryan Palmer
WHEREAS, the Titans are coached by Head Coach Scott Bowser and Assistant
Coach Sheri Vaughn.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of
Roanoke County, Virginia, does hereby extend its sincere congratulations to the
members of theHIDDEN VALLEY TITANS SWIM TEAM for their athletic ability, their
commitment, and their team spirit; and
BE IT FURTHER RESOLVED, that the Board of Supervisors extends its best
wishes to the members of the team, the coaches, and the school in their future
endeavors.
On motion of Supervisor McNamara to adopt the resolution, and carried by the
following recorded vote:
AYES: Supervisors McNamara, Church, Wray, Altizer, Flora
NAYS: None
IN RE: PUBLIC HEARINGS AND SECOND READING OF ORDINANCES
1Second reading of an ordinance to rezone 1.24 acres from R1
.
Low Density Residential District to I2 Industrial District in
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259
order to operate a construction yard located at 7314 Wood
Haven Road, Catawba Magisterial District, upon the petition of
Ernest E. Sweetenberg. (Janet Scheid, Chief Planner)
Withdrawn at the request of the petitioner
Chairman Flora advised that this petition has been withdrawn at the
request of the petitioner.
2Second reading of an ordinance to rezone 9.9 acres from C1
.
Office District to C2 General Commercial District with
conditions and 5.8 acres from R1 Low Density Residential
District to C2 General Commercial District with conditions in
order to construct a general office and retail sales facility
located at Route 419 near its intersection with Keagy Road,
Windsor Hills Magisterial District, upon the petition of Kahn
Development Company. (Janet Scheid, Chief Planner)
Postponed until April 27, 2004 at the request of the petitioner
Chairman Flora advised that this petition had been postponed until April
27, 2004, at the request of the petitioner.
3. Second reading of an ordinance to rezone 4.92 acres from C2C
General Commercial District with Conditions to C2 General
Commercial District, 8.03 acres from C1 Office District to C2
General Commercial District, and 17.01 acres from R3 Medium
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260
Residential District to C2 General Commercial District in order to
construct a general office and retail sales facility located at 4486
Summit Street, Cave Spring Magisterial District, upon the petition
of Slate Hill I, LLC, Slate Hill II, LLC, and Woodcliff Investments,
LLC. (Janet Scheid, Chief Planner) Postponed until April 27, 2004
at the request of the Planning Commission
Chairman Flora advised that this petition has been postponed until August
27, 2004, at the request of the Planning Commission.
IN RE: FUNDING REQUESTS FOR FISCAL YEAR 2004-2005 BUDGET
1. Fire and Rescue Volunteer Chiefs Board
Chief Sonya Stump and Chief Colin Gee spoke on behalf of the Volunteer
Chiefs Board.
2. Social and Human Service Agencies
Chairman Flora advised that this time has been set aside for human and
social service agencies to submit funding requests to the Board for the 2004-2005
budget. He noted that agencies will be called upon to speak in alphabetical order and
requests had been received from 32 agencies. The following representatives spoke on
behalf of their agencies: (1) Donna Kazorck, Adult Care Center of the Roanoke Valley -
$12,000; (2) Steven Smith, American Red Cross - $4,000; (3) Maryanne Chamberlain,
Bethany Hall - $12,240; (4) June House, Big Brothers and Big Sisters of Roanoke
Valley - $7,500; (5) Rita Gliniecki, Blue Ridge Behavioral Healthcare - $127,398; (6)
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261
John Whitfield, Blue Ridge Legal Services, Inc. - $3,732; (7) Dr. Bob Heath, Bradley
Free Clinic - $6,500; (8) James Ritchie, Brain Injury Services of SWVA - $19,000; (9)
Jay Whitmore, Child Health Investment Partnership (CHIP) - $23,360; (10) Jenny Lee,
Children’s Advocacy Center of the Roanoke Valley, Inc. - $5,050; (11) Margaret
Beazley, Conflict Resolution Center, Inc. - $5,000; (12) Pamela Kestner-Chappelear,
Council of Community Services Information and Referral Center - $3,150; (13) Paula
Prince, Council of Community Services Roanoke Regional Housing Network - $2,000;
(14) John Pendarvis, Family Service of the Roanoke Valley - $5,000; (15) Kathy
Lazorak, Good Samaritan Hospice, Inc. - $5,000; (16) Linda LaMona, Goodwill
Industries of the Valleys - $5,000; (17) Karen Mason and Tom Dalzell, Habitat for
Humanity - $10,000; (18) Annette Loschert, Literacy Volunteers of America/Roanoke
Valley - $1,000; (19) Susan Williams, LOA Area Agency on Aging - $27,015; (20) Diane
Kelly, Mental Health Association - $1,200; (21) Kirk Ballin, National Conference for
Community and Justice - $1,500; (22) Monica Johnson, National Multiple Sclerosis
Society - $3,000; (23) Pat Dillard, Presbyterian Community Center - $3,000; (24) Kathy
Ryder, Roanoke Area Ministries - $3,000; (25) Daren Gunter, Roanoke Valley Interfaith
Hospitality Network - $8,333; (26) G. Wayne Moore, Roanoke Valley Speech and
Hearing Center - $1,000; (27) Cabell Youell and Leigh Singh, Saint Francis of Assisi
Service Dog Foundation - $10,000; (28) Bill Robertson, Salem/Roanoke County
Community Food Pantry - $10,000 (operating) and $10,000 (capital); (29) Jonathan
Lee, Salvation Army - $3,000; (30) Stuart Feather, Southwest Virginia Second Harvest
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262
Food Bank - $5,000; (31) Colleen Carrell, TRUST - $7,500; (32) Paula Coker-Jones,
YWCA of the Roanoke Valley - $8,000.
IN RE: CITIZENS' COMMENTS AND COMMUNICATIONS
Bill Warren
, 3318 Locust Grove Lane, Salem, Virginia, spoke in
opposition to the $20 fee being charged for the use of Roanoke County athletic fields.
He stated that when children attend Roanoke County schools and the parents have paid
taxes to Roanoke County, a field use fee should not be charged.
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Wray
: (1) He thanked Anne Marie Green and Nancy Duval
for meeting with the citizens on Raintree Road to resolve their trash collection concerns.
(2) He requested that Mr. Hodge verify if the lights at Gold’s Gym have been brought
into conformance.
Supervisor McNamara:
(1) He congratulated John Chambliss, Assistant
County Administrator, for recently receiving the Fire Officer of the Year award at the
Cave Spring Fire Station. (2) He congratulated former supervisor Fuzzy Minnix for
recently being honored by the Salem-Roanoke County Chamber of Commerce as
Citizen of the Year.
Supervisor Flora:
(1) He noted that the Board would have liked to
personally comment on the fine job that each agency represented at the meeting tonight
does; however, in the interests of time that would not have been feasible. He stated
that the Board will do everything they can to provide the needed assistance. (2) He
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advised that the Roanoke Times incorrectly reported that the Board of Supervisors
would be meeting on March 31 with the School Board to discuss random drug testing.
He stated that the only item on the agenda for discussion at the March 31 meeting is the
2004-2005 proposed budget.
IN RE: ADJOURNMENT
Chairman Flora adjourned the meeting at 9:15 p.m. until Tuesday, March
30, 2004 at 4:00 p.m. for the purpose of a budget work session and at 7:00 p.m. to hear
funding requests from cultural and tourism agencies.
Submitted by: Approved by:
________________________ ________________________
Diane S. Childers Richard C. Flora
Clerk to the Board Chairman
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