HomeMy WebLinkAbout10/24/2017 - Regular
October 24, 2017
383
Roanoke County Administration Center
5204 Bernard Drive
Roanoke, Virginia 24018
The Board of Supervisors of Roanoke County, Virginia met this day at the
Roanoke County Administration Center, this being the fourth Tuesday and the second
regularly scheduled meeting of the month of October 2017. Audio and video recordings
of this meeting will be held on file for a minimum of five (5) years in the office of the
Clerk to the Board of Supervisors.
IN RE: OPENING CEREMONIES
Before the meeting was called to order a moment of silence was
observed. The Pledge of Allegiance was recited by all present.
IN RE: CALL TO ORDER
Chairman McNamara called the meeting to order at 3:01 p.m. The roll call
was taken.
MEMBERS PRESENT: Chairman Joseph P. McNamara, Supervisors George G.
Assaid, Al Bedrosian, Martha B. Hooker and P. Jason Peters
MEMBERS ABSENT: None
STAFF PRESENT: Daniel R. O’Donnell, Assistant County Administrator;
Richard Caywood, Assistant County Administrator; Ruth
Ellen Kuhnel, County Attorney; Amy Whittaker, Public
Information Officer and Deborah C. Jacks, Chief Deputy
Clerk to the Board
IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS
1. Recognition of Parks, Recreation and Tourism for receiving the
Virginia Municipal League 2017 Innovation Award for the Explore
Park Master Plan (Doug Blount, Director of Parks, Recreation and
Tourism)
Mr. Blount outlined the award.
Supervisor Peters and Hooker congratulated Mr. Blount. There was no
further discussion.
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IN RE: NEW BUSINESS
1. Resolution supporting an application for $1,082,240 of matched
Transportation Funding through the Virginia Department of
Transportation (VDOT) Fiscal Year 2019 and Fiscal Year 2020
Revenue Sharing Program (David Holladay, Planning
Administrator)
Mr. Holladay outlined the request for the resolution. There was no
discussion.
RESOLUTION 102417-1 SUPPORTING AN APPLICATION FOR
$1,082,240 OF MATCHED TRANSPORTATION FUNDING
THROUGH THE VIRGINIA DEPARTMENT OF
TRANSPORTATION FISCAL YEAR 2019 AND FISCAL YEAR
2020 REVENUE SHARING PROGRAM
WHEREAS, the Board of Supervisors reviewed the projects identified in the
attached Roanoke County Revenue Sharing Program, Fiscal Year 2019 and Fiscal Year
2020 Project List, Designation of Funds; and
WHEREAS, the Board of Supervisors desires to submit an application for an
allocation of funds of up to $1,082,240 through the Virginia Department of
Transportation Fiscal Year 2019 and Fiscal Year 2020 Revenue Sharing Program; and
WHEREAS, $1,082,240 of these funds are requested to fund the projects
identified in the Roanoke County Revenue Sharing Program for fiscal year 2019 and
fiscal year 2020.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Board of Supervisors hereby supports this application for
allocation of $1,082,240 through the Virginia Department of Transportation
Fiscal Year 2019 and Fiscal Year 2020 Revenue Sharing Program.
2. If such funds are approved by the Commonwealth, the Board of
Supervisors will consider the required matching funding appropriation
during the fiscal year 2019 and fiscal year 2020 budget processes.
3. The Board of Supervisors hereby grants authority for the County
Administrator, or his designee, to execute project agreements for any
approved revenue sharing projects for fiscal year 2019 and fiscal year
2020.
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Peters and carried by the following recorded vote:
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385
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
2. Resolution directing the County Administrator to utilize Roanoke
County’s federally granted Intervenor party status to petition the
Federal Energy Regulatory Commission (FERC) for a formal
rehearing of their certification decision related to the Mountain
Valley Pipeline project (Ruth Ellen Kuhnel, County Attorney)
Ms. Kuhnel outlined the request for resolution. Supervisor Bedrosian
asked for clarification, not about stopping, but about erosion, water and cultural issues.
Mr. Kuhnel responded if the process is going to happen, has there been enough time,
and enough details to make the decision. Supervisor Bedrosian then asked “What
about imminent domain?” Ms. Kuhnel advised the certification would allow MVP –to
come on the property. Our notice will be within 30 days. There was no further
discussion.
RESOLUTION 102417-2 DIRECTING THE COUNTY
ADMINISTRATOR TO UTILIZE ROANOKE COUNTY’S
FEDERALLY GRANTED INTERVENOR PARTY STATUS TO
PETITION THE FEDERAL ENERGY REGULATORY
COMMISSION (FERC) FOR A FORMAL REHEARING OF THEIR
CERTIFICATION DECISION RELATED TO THE MOUNTAIN
VALLEY PIPELINE PROJECT
WHEREAS, on Friday, October 13, 2017, the Federal Energy Regulatory
Commission (FERC) issued a certification under Natural Gas Act section 7 for the
Mountain Valley Pipeline Project (MVP Project), subject to the terms and conditions
stipulated in the certification order; and
WHEREAS, FERC’s issuance of a certificate for the MVP Project raises
significant concerns regarding the adequate protection of the environment of Roanoke
County and the quality of life of Roanoke County citizens, particularly those directly
impacted by the construction of the project; and
WHEREAS, the Roanoke County Board of Supervisors previously petitioned for
intervention and was granted “Party” status providing the County the right to
administratively seek redress of any concerns related to the facts and or process
utilized by the FERC in issuing a final decision on the MVP Project; and
WHEREAS, the Roanoke County Board of Supervisors finds that certain
information germane to an appropriate and proper review of the proposed MVP Project
has been dismissed, disregarded, or insufficiently evaluated by the FERC; the
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consequence of which is the premature issuance of a certificate based on an
inadequate administrative record; and
WHEREAS, Roanoke County has repeatedly sought FERC’s review and
discussion of plans for avoiding or mitigating likely impacts of the MVP Project on local
water resources, specifically those resources which provide potable water for a
significant number Roanoke County citizens; and
WHEREAS, Roanoke County has repeatedly sought FERC’s review and
inventory of all historic and cultural assets impacted by the proposed MVP Project as
stipulated by Section 106 of the National Historic Preservation Act requiring
identification of such assets and defining the manner in which protection of those assets
shall be considered; and
WHEREAS, Roanoke County has repeatedly sought FERC’s review and
discussion of plans to mitigate the potential erosion and sedimentation control impacts
from construction of the MVP Project on the County’s natural waterways; and
WHEREAS, Roanoke County’s concerns for water source protection, cultural
assets and impacts of erosion and sedimentation have not been adequately addressed
throughout the FERC process for consideration of the MVP Project; and
WHEREAS, the protection of Roanoke County citizens from the deleterious
impacts of the MVP Project cannot reasonably be expected absent a robust and
detailed review of those concerns noted; and
WHEREAS, such a robust and detailed review by FERC does not appear to be
forthcoming.
NOW THEREFORE IT BE RESOLVED, that the Roanoke County Board of
Supervisors does hereby direct the County Administrator, working in cooperation with
the County Attorney, to take the appropriate action necessary to exercise the County’s
right as a party to the proceeding and to seek a rehearing by FERC of the certificate
issued for the MVP Project; and
BE IT FURTHER RESOLVED, that the County Administrator is directed to
additionally seek FERC endorsement of a stay of all actions related to the potential
future development of the MVP Project pending resolution of all outstanding petitions for
rehearing, the granting of all necessary federal and Commonwealth of Virginia permits
required for development and construction activity, and resolution of any judicial review
of those decisions; and
BE IT FURTHER RESOLVED, that the County Administrator may seek the
participation of other regionally affected jurisdictions and groups in this petition for
rehearing to the extent such parties have similar positions and interests and that such
participation bolsters the collective effort to have critical and fundamental questions
related to the MVP Project development answered and documented in the public
record; and
BE IT RESOLVED, that the County Administrator shall identify and utilize from
existing appropriations, those funds necessary to effectuate the actions described
above.
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On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
IN RE: PUBLIC HEARING AND ADOPTION OF RESOLUTION
1. Public Hearing and resolution requesting that the Commonwealth
Transportation Board fund a fiscal year 2019/2020 Transportation
Alternatives Set-Aside Program for the Roanoke River Greenway
crossing of the Blue Ridge Parkway along Highland Road
(Lindsay Webb, Parks Planning and Development Manager)
Ms. Webb outlined the request for the resolution of support.
Chairman McNamara opened and closed the public hearing with no
citizens to speak. There was no discussion.
RESOLUTION 102417-3 REQUESTING THE COMMONWEALTH
TRANSPORTATION BOARD FUND A TRANSPORTATION
ALTERNATIVES SET-ASIDE PROJECT FOR THE ROANOKE
RIVER GREENWAY CROSSING OF THE BLUE RIDGE
PARKWAY IN ROANOKE COUNTY, VIRGINIA
WHEREAS, in accordance with the Commonwealth Transportation Board
construction allocation procedures, it is necessary that a request by resolution be
received from the local government or state agency in order that the Virginia
Department of Transportation (“VDOT”) establish a Transportation Alternatives Set-
Aside project to be administered by Roanoke County.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the Roanoke County Board of Supervisors requests that the
Commonwealth Transportation Board establish a project for the Roanoke River
Greenway crossing of the Blue Ridge Parkway along Highland Road.
2. That the Roanoke County Board of Supervisors hereby commits to
provide a minimum 20 percent (20%) matching contribution for this project and any
additional funds necessary to complete the project.
3. That the Roanoke County Board of Supervisors hereby agrees to enter
into a project administration agreement with VDOT and provide the necessary oversight
to ensure the project is developed in accordance with all state and federal requirements
for design, right of way acquisition, and construction of a federally funded transportation
project.
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4. That the Roanoke County Board of Supervisors will be responsible for
maintenance and operating costs of any facility constructed with Transportation
Alternatives Set-Aside funds unless other arrangements have been made with VDOT.
5. That if the Roanoke County Board of Supervisors subsequently elects to
cancel this project, the Roanoke County Board of Supervisors hereby agrees to
reimburse VDOT for the total amount of costs expended by VDOT through the date
VDOT is notified of such cancellation. The Roanoke County Board of Supervisors also
agrees to repay any funds previously reimbursed that are later deemed ineligible for
such use by the Federal Highway Administration.
6. That the Roanoke County Board of Supervisors hereby grants authority for
the County Administrator, or his designee, to execute project agreements for any
approved Transportation Alternatives Set-Aside projects for fiscal year 2019 and fiscal
year 2020.
On motion of Supervisor Peters to adopt the resolution, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
IN RE: SECOND READING OF ORDINANCES
1. Ordinance accepting and appropriating funds in the amount of
$234,316 and authorizing the execution of project administration
agreements for the Merriman Road Drainage Project (David
Holladay, Planning Administrator)
Mr. Holladay advised no changes from the first reading. There was no
discussion.
ORDINANCE 102417-4 ACCEPTING AND APPROPRIATING
FUNDS IN THE AMOUNT OF $234,316 AND AUTHORIZING THE
EXECUTION OF PROJECT ADMINISTRATION AGREEMENTS
FOR THE MERRIMAN ROAD DRAINAGE PROJECT
WHEREAS, on October 14, 2014, the Roanoke County Board of Supervisors
created the Merriman Road Drainage Project, through application to the Virginia
Department of Transportation (VDOT) for Revenue Sharing funds; and
WHEREAS, during preliminary engineering in the fall of 2016 for the Merriman
Road Drainage Project, the initial cost estimate of $100,000 was determined to be
insufficient, and a new preliminary estimate determined at approximately $325,000; and
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WHEREAS, funds in the amount of $234,316 have been identified from the
VDOT Revenue Sharing Program, from a completed project (Wildwood Road sight
distance and guardrail), and available for transfer; and
WHEREAS, VDOT has transferred the funds and has amended the Merriman
Road project administration agreements; and
WHEREAS, VDOT requires that the Board of Supervisors grant signatory
authority to a specific staff person or persons to execute project administration
agreements; and
WHEREAS, Section 18.04 of the Roanoke County Charter provides that funds be
appropriated by ordinance; and
WHEREAS, the first reading of this ordinance was held on October 10, 2017 and
the second reading was held on October 24, 2017.
BE IT ORDAINED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
1. That the sum of $234,316 is accepted and appropriated from the VDOT
Revenue Sharing program for the purpose of completing the Merriman Road
Drainage Project.
2. That the County Administrator or his designee is hereby granted signatory
authority to execute project administration agreements for the Merriman Road
Drainage Project.
3. That this ordinance shall take effect upon its adoption.
On motion of Supervisor Assaid to adopt the ordinance, seconded by Supervisor
McNamara and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
2. Ordinance authorizing the granting of a public sanitary sewer
easement to the Western Virginia Water Authority on property
owned by the Roanoke County Board of Supervisors located at
6842 Walrond Drive, Hollins Magisterial District (Doug Blount,
Director of Parks, Recreation and Tourism)
Mr. Blount advised no changes since the first reading. There was no
discussion.
ORDINANCE 102417-5 AUTHORIZING THE GRANTING OF A
PUBLIC SANITARY SEWER EASEMENT TO THE WESTERN
VIRGINIA WATER AUTHORITY ON PROPERTY OWNED BY
THE ROANOKE COUNTY BOARD OF SUPERVISORS
LOCATED AT 6842 WALROND DRIVE (TAX MAP NO. 027.10-
02-19.00-0000), HOLLINS MAGISTERIAL DISTRICT
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390
WHEREAS, the County operates Walrond Park located at 6842 Walrond Drive,
in the Hollins Magisterial District, as a regional public park; and
WHEREAS, the parcel identified as Roanoke County Tax Map No. 027.10-02-
19.00-0000 is located within Walrond Park; and
WHEREAS, The Western Virginia Water Authority has requested a twenty (20)
foot wide underground public sanitary sewer easement, across the parcel identified as
Tax Map No. 027.10-02-19.00-0000, equating to three thousand seven hundred
nineteen (3,719) square feet, for the purpose of providing public sewer services to two
(2) residences adjacent to Walrond Park (identified as tax parcels 027.10-02-06.00 and
027.10-02.07.00); and
WHEREAS, The Western Virginia Water Authority has also requested an
additional ten (10) foot temporary construction easement to install the sewer line; and
WHEREAS, the two (2) identified residences have failing septic systems and the
best option (due to the topography of the parcels) for sewer service would be to access
sewer services by a sewer line through Walrond Park; and
WHEREAS, the proposed public sanitary sewer easement has no negative
effects on Walrond Park or park amenities; and
WHEREAS, the Western Virginia Water Authority will compensate Roanoke
County $1.00 for the public sanitary sewer easement; and
WHEREAS, pursuant to the provisions of Section 18.04 of the Roanoke County
Charter, the disposition of interests in real estate can be authorized only by ordinance.
A first reading of this ordinance was held on October 10, 2017, and a second reading
was held on October 24, 2017.
NOW, THEREFORE, BE IT ORDAINED by the Board of Supervisors of Roanoke
County, Virginia, as follows:
1. That the granting of a twenty (20) foot wide underground public sanitary
sewer easement, across the parcel identified as Tax Map No. 027.10-02-19.00-0000,
equating to three thousand seven hundred nineteen (3,719) square feet, for the purpose
of providing public sewer services to two residences adjacent to Walrond Park, in the
Hollins Magisterial District, is hereby authorized and approved.
2. That the granting of an additional ten (10) foot construction easement
across the parcel identified as Tax Map No. 027.10-02-19.00-0000 is further authorized
and approved.
3. That the County Administrator, or any Assistant County Administrator, is
hereby authorized to execute such documents and take such actions as may be
necessary to accomplish this conveyance, all of which shall be on such forms approved
by the County Attorney.
4. That this ordinance shall be effective on and from the date of its adoption.
On motion of Supervisor Bedrosian to adopt the ordinance, seconded by
Supervisor McNamara and carried by the following recorded vote:
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391
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
IN RE: CONSENT AGENDA
RESOLUTION 102417-6 APPROVING AND CONCURRING IN
CERTAIN ITEMS SET FORTH ON THE BOARD OF
SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS
ITEM I- CONSENT AGENDA
BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as
follows:
That the certain section of the agenda of the Board of Supervisors for October
24, 2017, designated as Item I - Consent Agenda be, and hereby is, approved and
concurred in as to each item separately set forth in said section designated Items 1
through 4 inclusive, as follows:
1. Approval of minutes – September 12, 2017
2. Request to accept and allocate funds in the amount of $19,395 to the Clerk of
the Circuit Court from the Commonwealth of Virginia
3. Resolution approving the donation of a Fire and Rescue ambulance to Craig
County
4. Request to authorize County Attorney's office to negotiate and settle a
workers compensation case
On motion of Supervisor McNamara to adopt the resolution, seconded by
Supervisor Hooker and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
A-102417-6.a
A-102417-6.b
A-102417-6.c
IN RE: CITIZENS’ COMMENTS AND COMMUNICATIONS
Roberta Bondurant stated she would be very quick. We appreciate the
work of the Board and County staff in your closed meeting last week approving the
request for reconsideration of the Certification of FERC. Mr. Bedrosian had questioned
about what the public should take away and understand from what is called “approval”
or “Certification from FERC” and she did want to clarify again for the public that the
County had issued a resolution opposing the public and that through your work you are
October 24, 2017
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effectuating that and we do appreciate your follow through in your resolution. Part of
the subject matter of the resolution would be matters, again, that are entirely
appropriate objections through 106 and through watershed questions. Again, the work
of the County is contingency work. She thinks Mr. Henderson used the words, “if the
project is to be built, then these are the specifications that we would ask for in erosion
and sedimentation.” It is her observation that Roanoke County’s activity has been in the
contingency of construction. We appreciate that the County engineers and staff have
taken all efforts to dot I’s and cross ts, but also to utilize valid legal processes to object
to the project in its entirety. There are several permits left to be issued including the
Corp of Engineers, but the Corp of Engineers permitting is dependent upon such
Section 106 issues as she understands they wrote last year. So, in terms of finality of
project because of a two to one decision, there was not a full five commissioners on
board with that decision, there are still serious questions to be had about a company
that has serious foundation questions as you heard last week.
IN RE: REPORTS
Supervisor McNamara moved to receive and file the following reports. The
motion was seconded by Supervisor Peters and carried by the following recorded vote:
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
1. Unappropriated, Board Contingency and Capital Reserves Report
2. Outstanding Debt Report
3. Comparative Statement of Budgeted and Actual Revenues as of
September 30, 2017
4. Comparative Statement of Budgeted and Actual Expenditures and
Encumbrances as of September 30, 2017
5. Accounts Paid - September 30, 2017
6. Statement of Treasurer's Accountability per Investment and
Portfolio Policy as of September 30, 2017
AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara
NAYS: None
IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS
Supervisor Bedrosian stated he has two matters. First, just fulfilling a
commitment he gave to the citizens of the Hollins district that he would never vote for
his own raise, or if we did have a raise, that he would give the money back Every year
for three years he has given back the amount of the raise, which is about $340. So, he
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has a half a fiscal year left to December when he leaves office, so he has a check
payable to Roanoke County for the amount of the raise. On that note, he would
challenge his fellow supervisors that he thinks is always an issue that makes people not
have great feelings about their elected officials, whether it is City, State or Federal.
When the employees of the citizens can put in for their own raises; he thinks that is very
dangerous so he would challenge the Board for the future to make this a permanent
referendum item. He does not think there is a problem with getting raises, but thinks
there is a problem when we vote for our own raise. He does not think that has ever
been done before by employees, because we are employees of the citizens and we
should not be doing our own raises; he would challenge them to put it on the books and
make it a referendum item. Any time we want a raise, not a bad thing, but it should be
done by the citizens, they should be the ones to vote for a raise if they think we deserve
it. Next, he is sporting a beard because he is going to be in a nativity at Camp Eagle
the first and second week of December and would like to invite anybody in that area to
come by. Last year, several thousand did come through. It is great presentation of the
gospel through sets that they have all through Camp Eagle and you go and visit with
with a tour guide and he will be the lovable King Herod. So, he is actually being
typecast because he played Pilot before in another thing and played the High Priest
Caiaphas, so he guess he just has that personality. So, they have me as King Herod
and he looks forward to doing a good job at that and would love to have everyone come
out. It is the first two weeks of December.
Supervisor Hooker stated the only thing she has is an announcement for a
work shop that will be presented at the South County Library on Merriman Road and it
is a Video Development and Promotion Workshop on November 2, 2017 from 9 until 11
a.m. and it is free. A quick summary says this workshop will focus on the power of
using video for marketing and provides tips to creating video content. Once again, it is
a free workshop that sounds very informative.
Supervisor Peters commented anybody that has been around the Vinton
community for any length of time knew the name Tommy Wood. Tommy passed away
last week and left a big hole in our community. Our prayers and thoughts go out to his
family. Roanoke County is doing something for the first time this year. We had a
volunteer fire academy for a number of years. This year we are going to be doing an
EMS academy. He thinks we need to get the word out there because there are a lot of
people that want to volunteer in our communities and are sometimes looking for that
opportunity to be able to integrate into the system and learn what it is all about. This is
a great way for them to do that because not only do we look for volunteers, but we also
need to begin filing those shoes for the career staff as many of those will be retiring in
the next two years and we need to have people ready to do into those spots that want to
make a career out of Fire and Rescue. Most meetings he talks about our staff and our
employees of Roanoke County and it is very well known that he is the only one up here
that has an election this fall, but as he has made his way around the different doors and
knocked on different doors, he has heard so many compliments of our Police
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394
Department, Parks and Recreation and all that they have done for Explore Park that is
in his district. Fire and Rescue, he received a compliment the other day that Roanoke
County has the best Fire and Rescue that they had ever seen. They did not go into
detail about what happened, but there were very impressed. It make him feel good. It
makes our jobs so much easier and we do have great employees that work for us and
we are glad to have them. Lastly, he wants to thank the citizens for allowing him to
continue to serve and commitment they have shown to him over the last few months
and last couple of years.
Supervisor McNamara commented that Mr. Peters referenced our
employees and the job they do. A couple of specific things, if you look at our agenda for
today and the things that we passed. We have passed something about Explore Park,
which is the result of a lot of steps along the process and we still have many steps to
go. It speaks quite highly of our employees. We have put in a grant application to patch
a little hole in the Greenway. Again, somebody has to take the initiative to try to figure
out how to get into these grants. What does it do? All these things try to create
Roanoke County as a better place so that those who live here like it better and those
that don’t live here might consider Roanoke County. Great job. On that same topic, last
week Edward Rose Properties opened a beautiful apartment complex in the Catawba
District right on Electric Road near Rt. 419 and I81; near the intersection on
Woodhaven, a beautiful, beautiful apartment community. It makes for a nice place to
live. We also had broadband fired up for Roanoke County; added 25 miles. What does
that do; it makes us more livable. It increases the options for existing providers as well
as new providers just entering the marketplace to provide affordable and fast broadband
services. There is a lot being done. He was at the broadband lighting and received an
award for Roanoke County with a shovel on it. He does not necessarily need an award
with a shovel on it, so if anybody really wants that award they can contact me and we
can probably arrange something. In all seriousness, we do have a voting day coming
up a week from Tuesday, so whatever your inclinations, please exercise your right to
vote. It is a valued right and it is really important.
IN RE: WORK SESSIONS
1. Budget work session to discuss with the Board of Supervisors
County fees and charges for services in the Community
Development and Police Departments (Christopher Bever,
Director of Management and Budget; Arnold Covey, Director of
Community Development; Howard B. Hall, Chief of Police)
Mr. O’Donnell gave a brief overview and turned the meeting over to Mr.
Bever who provided the agenda for the work session and turned the meeting over the
Mr. Covey who went through a PowerPoint presentation concerning the fees and
charges for services associated with Community Development.
October 24, 2017
395
Supervisor Bedrosian inquired if it was an increase to balance with Mr.
Covey and Mr. Bever explaining there is no full cost recovery at this point. Supervisor
Bedrosian then asked if we benchmark against the surround counties with Mr. Covey
responding, Franklin, Bedford, Botetourt, Salem and Roanoke City in addition to other
localities within the State. Supervisor Bedrosian asked where do we sit with Mr. Covey
responding, “About the same.” Most of these fees are pass through fees.
Supervisor Hooker asked how do we compare in technologies. Mr. Covey
explained all localities are looking at new technologies to increase efficiencies. The
goal has always been for the developer not to have to come into this building.
Supervisor Assaid asked if we are holding design professionals
accountable? Are we obligated to do reviews? Mr. Covey responded stormwater
regulations require another set of eyes. Supervisor Assaid then inquired where does
the revenue go with Mr. Covey responding general government account.
Supervisor McNamara stated he does not have a problem with the fees,
but would prefer to do during the budget cycle instead of January.
It was the consensus of the Board to handle the fees as part of the
budget.
Chief Hall review the E-Citation process (electronic ticket writing) and
introduced two clerks from the Courts.
Supervisor Bedrosian questioned how much time will this save with Chief
Hall advised that has not been determined.
Supervisor Peters asked if the cost savings were from personnel, with
Chief Hall advised yes as there were behind on entering the data. Supervisor Peters
then asked why we cannot use asset forfeiture fees. Chief Hall responded that it could
be done, but would take away from other things. They can only use ecommerce fees
on ecommerce.
Supervisor McNamara inquired why important in January with Chief Hall
responding due to lead time to test, implement, etc.
Supervisor Assaid stated he had a problem with charging people $5 extra
when staff is not sure this is the direction they want to go. Mr. Bever responded that
staff had determined this was the direction.
Supervisor Hooker commented that she thought it was important as it
gave staff time back.
The work session was held from 3:51 p.m. until 5:01 p.m.
396 October 24, 2017
IN RE: ADJOURNMENT
Chairman McNamara adjourned the meeting at 5:01 p.m.
emitted by: Approved by:
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Deborah t. Ja s os-ph P. McNamara
Chief Des uty ' lerk to the Board airman