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HomeMy WebLinkAbout12/5/2017 - Regular December 5, 2017 409 Roanoke County Administration Center 5204 Bernard Drive Roanoke, Virginia 24018 The Board of Supervisors of Roanoke County, Virginia met this day at the Roanoke County Administration Center, this being the first regularly scheduled meeting of the month of December 2017. Audio and video recordings of this meeting will be held on file for a minimum of five (5) years in the office of the Clerk to the Board of Supervisors. IN RE: OPENING CEREMONIES Before the meeting was called to order, a moment of silence was observed. The Pledge of Allegiance was recited by all present. IN RE: CALL TO ORDER Chairman McNamara called the meeting to order at 3:01 p.m. The roll call was taken. MEMBERS PRESENT: Chairman Joseph P. McNamara, Supervisors George G. Assaid, Al Bedrosian, Martha B. Hooker and P. Jason Peters MEMBERS ABSENT: None STAFF PRESENT: Thomas C. Gates, County Administrator; Daniel R. O’Donnell, Assistant County Administrator; Richard Caywood, Assistant County Administrator; Ruth Ellen Kuhnel, County Attorney; Amy Whittaker, Public Information Officer and Deborah C. Jacks, Chief Deputy Clerk to the Board IN RE: PROCLAMATIONS, RESOLUTIONS, RECOGNITIONS AND AWARDS 1. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Joseph LaDuke, Solid Waste Equipment Operator, upon his retirement after more than twenty- five (25) years of service (Rob Light, Director of General Services) December 5, 2017 410 RESOLUTION 120517-1 EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO JOSEPH LADUKE, SOLID WASTE EQUIPMENT OPERATOR UPON HIS RETIREMENT AFTER MORE THAN TWENTY-FIVE (25) YEARS OF SERVICE WHEREAS, Mr. LaDuke was employed by Roanoke County on November 2, 1992 on a part time basis and January 12,1995 on a full-time basis; and WHEREAS, Mr. LaDuke will retire on December 1, 2017, after twenty-five years and one month of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. LaDuke’s tenure with the General Services Department, he has served with professionalism and dedication in providing services to the citizens of Roanoke County; WHEREAS, throughout Mr. LaDuke’s tenure with Roanoke County, he has worked in the Solid Waste Division for the length of his employment providing citizens with quality service including brush collection and bulk collection, while part-time as a refuse collector. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to JOSEPH LADUKE for more than twenty-five years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None IN RE: BREIFINGS 1. Briefing to discuss with the Board of Supervisors the 2018 Real Estate Reassessment and Roanoke Valley regional economic conditions (William E. "Billy" Driver, Director of Real Estate; Christopher R. Bever, Director of Management and Budget; Jill Loope, Economic Development Director) A PowerPoint presentation was provided with the briefing. December 5, 2017 411 IN RE: NEW BUSINESS 1. Request to accept audited financial results for the fiscal year ended June 30, 2017 (Rebecca Owens, Director of Finance) Rob Churchman, Partner with Cherry Bekert A-120517-2 Ms. Owens provided the results with Mr. Churchman. There was no discussion. The motion of Supervisor Peters to accept the audited financial results was seconded by Mr. McNamara and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None IN RE: FIRST READING OF ORDINANCES 1. Ordinance accepting and appropriating funds in the amount of $9,000 from the Bent Mountain Volunteer Fire Department to the General Services Capital Maintenance Program (Stephen G. Simon, Chief of Fire and Rescue) Chief Simon outlined the request for the ordinance. There was no discussion. Supervisor McNamara’s motion to approve the first reading and set the second reading for December 19, 2017, was seconded by Supervisor Peters and approved by the following vote: AYES: Supervisors Assaid, Bedrosian, Hooker, McNamara, Peters NAYS: None IN RE: APPOINTMENTS 1. Board of Zoning Appeals (BZA)(appointed by District) 2. Budget and Fiscal Affairs (BFAC)(appointed by District) 3. Economic Development Authority (EDA)(appointed by District) 4. Library Board (appointed by District) 5. Social Services Advisory Board (appointed by District) December 5, 2017 412 IN RE: CONSENT AGENDA RESOLUTION 120517-3 APPROVING AND CONCURRING IN CERTAIN ITEMS SET FORTH ON THE BOARD OF SUPERVISORS AGENDA FOR THIS DATE DESIGNATED AS ITEM H- CONSENT AGENDA BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: That the certain section of the agenda of the Board of Supervisors for December 5, 2017, designated as Item H - Consent Agenda be, and hereby is, approved and concurred in as to each item separately set forth in said section designated Items 1 through 7 inclusive, as follows: 1. Approval of minutes – October 10, 2017; October 17, 2017 2. Request to accept and allocate grant funds in the amount of $42,564 from the Virginia Department of Emergency Management (VDEM) for an Emergency Management Performance Grant (Stephen G. Simon, Chief of Fire and Rescue) 3. Resolution establishing a meeting schedule for the Board of Supervisors of Roanoke County for calendar year 2018 4. Request to accept and allocate grant funds in the amount of $24,318.45 from the U. S. Department of Justice’s Bulletproof Vest Partnership to the Roanoke County Police Department 5. Confirmation of appointments to the Building Code Board of Adjustments and Appeals (Fire Code Board of Appeals); Roanoke Valley Broadband Authority 6. Request to accept and allocate grant funds in the amount of $11,000 from the Virginia Department of Emergency Management (VDEM) for a State Homeland Security program 7. Resolution expressing the appreciation of the Board of Supervisors of Roanoke County to Garrett L. Hostetter, Master Paramedic/Firefighter, upon his retirement after twenty-three (23) years of service On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None A-120517-3.a December 5, 2017 413 RESOLUTION 120517-3.b ESTABLISHING A MEETING SCHEDULE FOR THE BOARD OF SUPERVISORS OF ROANOKE COUNTY FOR CALENDAR YEAR 2018 BE IT RESOLVED by the Board of Supervisors of Roanoke County, Virginia, as follows: 1. That for calendar year 2018, the regular meetings of the Board of Supervisors of Roanoke County, Virginia, are set forth below with public hearings scheduled for 7:00 p.m. unless otherwise advertised. Tuesday, January 9, 2018 at 3 pm Tuesday, January 23, 2018 at 3 pm and 7 pm Tuesday, February 13, 2018 at 3 pm Tuesday, February 27, 2018 at 3 pm and 7 pm Tuesday, March 13, 2018 at 3 pm Tuesday, March 27, 2018 at 3 pm and 7 pm Tuesday, April 10, 2018 at 3 pm Tuesday, April 24, 2018 at 3 pm and 7 pm Tuesday, May 8, 2018 at 3 pm Tuesday, May 22, 2018 at 3 pm and 7 pm Tuesday, June 12, 2018 at 3 pm Tuesday, June 26, 2018 at 3 pm and 7 pm Tuesday, July 24, 2018 at 3 pm and 7 pm Tuesday, August 28, 2018 at 3 pm and 7 pm Tuesday, September 11, 2018 at 3 pm Tuesday, September 25, 2018 at 3 pm and 7 pm Tuesday, October 9, 2018 at 3 pm Tuesday, October 23, 2018 at 3 pm and 7 pm Wednesday, November 7, 2018 at 3 pm Tuesday, November 20, 2018 at 3 pm and 7 pm Tuesday, December 4, 2018 at 3 pm Tuesday December 18, 2018 at 3 pm and 7 pm 2. That the organizational meeting for 2019 shall be held on Tuesday, January 8, 2019, at 2:00 p.m. On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None A-120517-3.c A-120517-3.d A-120517-3.e December 5, 2017 414 RESOLUTION 120517-3.f EXPRESSING THE APPRECIATION OF THE BOARD OF SUPERVISORS OF ROANOKE COUNTY TO GARRETT L. HOSTETTER, MASTER PARAMEDIC/FIREFIGHTER, UPON HIS RETIREMENT AFTER MORE THAN TWENTY-THREE (23) YEARS OF SERVICE WHEREAS, Mr. Hostetter was employed by Roanoke County on November 28, 1994 on a full-time basis; and WHEREAS, Mr. Hostetter will retire on December 1, 2017, after twenty-three years of devoted, faithful and expert service to Roanoke County; and WHEREAS, during Mr. Hostetter’s tenure with the Fire and Rescue Department, he has served with professionalism and dedication in providing services to the citizens of Roanoke County; and WHEREAS, during his tenure Mr. Hostetter served as a Field Training Officer and trained the majority of the paramedics in the County which will be a legacy that will live on for years to come; and WHEREAS, Mr. Hostetter is credited with the formation of the Muscular Dystrophy Association (MDA) annual Guns and Hoses hockey game for the Roanoke Valley generating over $500,000 in donations to the Muscular Dystrophy since the inception of the first game; and WHEREAS, Mr. Hostetter placed patient care far above just their medical needs. He was compassionate about the overall well-being of the patient and went above and beyond to meet their needs, medical or otherwise. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Roanoke County expresses its deepest appreciation and the appreciation of the citizens of Roanoke County to GARRETT L. HOSTETTER for more than twenty-three years of capable, loyal and dedicated service to Roanoke County; and FURTHER, the Board of Supervisors does express its best wishes for a happy and productive retirement. On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None IN RE: CITIZENS COMMENTS AND COMMUNICATIONS Amanda Moore of 7921 Sequoia Drive. She lives across the road from the 70 plus acres zoned residential that WRIFA has bought to build an industrial park on Woodhaven Road. She knows this is not a hearing, but feels like she needs to express her feelings on this project. She has heard that the government is planning to buy more December 5, 2017 415 residential land. Citizens of Whitney Estates, Seekers Run, Amber Wood, parts of North Lakes, Willow Run, Green Ridge Court, Thirlane Road, Connie Drive and Woodhaven Road have expressed that they do not want an Industrial Park in their neighborhood through text messages, phone calls, letters and community meetings. She knows for fact that when this came out in the paper, she started knocking on doors; talking with people in her area. She wanted to know how they felt about the Woodhaven project. She talked to over 150 people. They were devastated that government was going to take residential land and their neighborhood and turn it into an Industrial Park. They always felt like a developer would buy this land and build homes. They did not know that the government was in the real estate business. She for one feels this is not a place for the government. The 150 plus people she talked with wanted the land to be kept as open space, which would be good branding for Roanoke County. If not open space, it was a greater place for homes. One lady told her that she moved from Jacksonville, Florida because they had taken up all the open space. Once pavement is put down, you never see anyone tear it up and plant grass. You have lost the open space. She feels sure if any of you lived in her home you would not want an Industrial Park in your neighborhood. You would have voted against this project. Your argument would have been that the land is zoned residential. You are lucky to have the power to protect your neighborhood. So, why haven’t you heard directly from more people about this project? Why don’t they come to Board Meetings or make phone calls to Board members or come to the community meetings to express their opinions? This is the response she got, they don’t like public speaking, just like her. The government has already made the decision of what they are going to do. It is a done deal and what they do does not matter. She hopes that is not true. The other day she came across an article dated November 8, 2013. A couple, Mr. and Mrs. Basham, who lived in the Glenvar Middle School and High School area did not want woods cut down to have an access road run through their neighborhood. The neighbors got together to stop it. They loved their woods. We love our beautiful residential land. They did not want a road run through their neighborhood and we don’t want an Industrial Park in ours. If you do buy more land, please do not make the industrial park any larger, save some open space. This open space is one of the prettiest in the Roanoke Valley. IN RE: REPORTS Supervisor McNamara moved to receive and file the following reports. The motion was seconded by Supervisor Hooker and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None 1. Unappropriated, Board Contingency and Capital Reserves Report December 5, 2017 416 2. Outstanding Debt Report 3. Comparative Statement of Budgeted and Actual Revenues as of October 31, 2017 4. Comparative Statement of Budgeted and Actual Expenditures and Encumbrances as of October 31, 2017 5. Accounts Paid - October 31, 2017 6. Statement of Treasurer's Accountability per Investment and Portfolio Policy as of October 31, 2017 7. Proclamation signed by the Chairman - National Adoption Month 8. Proclamation signed by Chairman - Pancreatic Cancer Awareness Month IN RE: REPORTS AND INQUIRIES OF BOARD MEMBERS 1. Martha B. Hooker 2. P. Jason Peters 3. George G. Assaid 4. Al Bedrosian 5. Joseph P. McNamara Supervisor Hooker advised she just had a couple of quick comments. She was able to go to a couple of ceremonies that made her proud all over again to be a part of this community. One was with Richfield with their Ceremony of Lights, where they were honoring individuals who have passed on and a ceremonial lighting of their Christmas tree. It was really a great event. The other was an adoption ceremony. She got to go to the Courthouse and see just a great day of celebration for young children being adopted. It gave her a new appreciation for what our Department of Social Services does and especially Ms. Earl. Thank you. The third thing is she was able to attend a Royal Rangers Ceremony, which she had never heard of before, but it was a great organization that take young men; teaches them to be servants of their community and their homes and just to be honorable citizens. It was quite the pleasure. She wants to mention too that she appreciated what Mr. Churchman said about our finance department and especially proud of our finance director and that department for such a clean bill and commentary. Supervisor Peters stated he had a couple of things. One, he believed there was a meeting last night at William Byrd High School, a community meetings for the opioid and heroin addiction, which as we know is plaguing our valley. He does share in being an officer for our local rescue squad. They had an officers meeting on Sunday and talked about the number of deaths that we are experiencing across the valley from the opioid problem. He knows there will be Community meetings at the other schools through December and January. He would encourage our citizens to be a part of that; to see what is going on, to see the red flags and to just be aware of the December 5, 2017 417 whole situation. As we heard earlier today, once again, he always thinks it is great what our employees do for our County. We can sit here and make decisions, but they are the ones that carry it forth. To have someone who has been twenty-five years with us and obviously enjoyed what he was doing. It is great to hear that again. Last, he has received a lot of questions about his health; he did go through and do his iodine radiation treatment the week before Thanksgiving. He did receive his scans back and they were very good. So, they told me they don’t need to see him again until April; everything is going well and he appreciates the continued people checking in with him, the prayers, the emails, the text messages, and the cards. It has been overwhelming. Thank you. Supervisor Bedrosian stated he had a couple of things. He went to the same event that Ms. Hooker went to, the Royal Rangers Gold Achievement Award. This is like the Boy Scouts award for Eagle Scout. The reason that he was invited is that he was the coach of the four gentlemen. They are home schooled boys and over the last ten years he has coached them soccer. He wanted to mention their names and let them know their names were spoken on television: Samuel Deel, Elijah Cortez, Dylan Taylor and Clayton Taylor. It is an amazing thing. He could only stay a while. He spoke for five minutes ad had to leave for another event, but it is a Cristian organization and one of the things that he was very impressed with is that each one of them had to read the Bible in its entirety to be a part of this. He thinks that is good grounding for them and each one of these guys, he knows them as athletes and there are exceptional athletes, and yet they have a humble heart. They are impressive young men; good job. The next thing as he mentioned last time, he is wearing a beard because he is in the nativity; Shenandoah puts on a nativity every year, this is the second year out at Camp Eagle and they use some acreage to have people do a walking tour and he is lovable King Herod. So, if you want to come out and watch that it would be great; Friday, Saturday and Sunday. We did it the past Saturday and Sunday and had almost a couple of thousand people walk through and they are expecting about another 3,000 or so. You go in groups and you watch the different scenes, about eight scenes and he is in one of them. We would love to have you and it is a nice tradition to do with your children. We would Supervisor McNamara commented while we are talking about departments, he would like to do a quick shout out to Parks and Recreation and Libraries. They did a great job with the Christmas Tree Lighting, actually Fire and Rescue was involved too and Police with traffic control and shuttle buses; a lot of different departments working together to pull together a real nice event. It was certainly appreciated. IN RE: CLOSED MEETING At 3:50 p.m., Supervisor McNamara moved to go into closed meeting following the work sessions pursuant to the Code of Virginia Section 2.2-3711.A.3. December 5, 2017 418 Discussion or consideration of the acquisition of real property for a public purpose, or of the disposition of publicly held real property, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the public body The motion was seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None The closed session was held from 4:07 p.m. until 4:30 p.m. At 3:51 p.m. Chairman McNamara recessed the meeting to closed session. IN RE: CERTIFICATION RESOLUTION RESOLUTION 120517-4 CERTIFYING THE CLOSED MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Board of Supervisors of Roanoke County, Virginia has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of The Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3712 of the Code of Virginia requires a certification by the Board of Supervisors of Roanoke County, Virginia, that such closed meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Roanoke County, Virginia, hereby certifies that, to the best of each member’s knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting which this certification resolution applies; and 2. Only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors of Roanoke County, Virginia. On motion of Supervisor McNamara to adopt the resolution, seconded by Supervisor Peters and carried by the following recorded vote: AYES: Supervisors Assaid, Bedrosian, Hooker, Peters, McNamara NAYS: None December 5, 2017 419 IN RE: ADJOURNMENT Chairman McNamara adjourned the meeting at 4:31 p.m. emitted by: 0/ 4:4if Approved by: 441 1 borah C. J•cMartha B. Hooker Chief Deputy C 111111 the Board Chairman December 5, 2017 420 PAGE LEFT BLANK INTENTIONALLY