Loading...
HomeMy WebLinkAbout8/21/2019 - Minutes The Economic Development Authority of Roanoke County Roanoke County Administration Center 4T11 Floor Training Room„5204 Bernard Drive Roanoke,Virginia 24018 Minutes Wednesday,August 21,2019,the Economic Development Authority of Roanoke County, Virginia met this day at the Roanoke County Administration Center Members Present Steve Musselwhite, Chairman Greg Apostolou Kyle Richardson(arrived at 9:30) Max Beyer Michael Cagle Steve Anderson Woody Windley Kirteh Patel Peter Lubeck,Interim Counsel Jill Loope, Secretary-Treasurer Glenna Ratcliffe, Recording Clerk Members Absent Ssunny Shah. Guest Rebecca Owens, Assistant County Administrator,Philip Thompson,Deputy Director of Planning;Evan Malone and Jessica Lovell,Financial Analyst with the Department of Finance CALL TO ORDER Chairman Steve Musselwhite called the meeting to order at 9:05 a.m. REQUEST TO POSTPONE,ADD TO,OR CHANGE THE ORDER OF THE AGENDA ITEMS None APPROVAL OF APRIL 17,2019 AND JUNE 12,2019 MINUTES On motion by Max Beyer to approve the minutes of April 17 and June 12,2019 as presented, seconded by Mike Cagle,the motion carried by unanimous voice vote. FINANCE REPORT Evan Malone, Financial Analyst for the Department of Finance, introduced Jessica Levell, Financial Analyst who will serve in his absence. He reviewed the information provided on the Page 2 of 4 August 21,2019 Economic Development Authority Minutes financial report for the month ending June 30,2019. He reported a cash balance of$1.8 million, but that figure did not reflect the transfer of funds from the Authority-to Roanoke County for the purposes of the County's proposed CIP funding for the Broadband Authority and the Wood Haven Property Acquisition and improvements for the purpose of economic development in the amount of$545,778. The County uses Sun Trust Bank and fees are charged. On motion by Steve Anderson to accept and approve the financial report as presented, seconded by Woody Windley,the motion carried by unanimous voice vote. • At this time,Ms.Loope introduced Peter Lubeck,Interim County Attorney. Mr. Lubeck stated he was appointed Interim County Attorney as Ms.Kuhnel is on extended medical leave. OLD BUSINESS CONSIDERATION OF AMENDMENTS TO THE AUTHORITY'S FEE SCHEDULE AND RULES AND PROCEDURES FOR REVENUE BOND APPLICATIONS In October of 2018,the EDA adopted a Fee Schedule,Rules and Procedures for Revenue Bond Applications allowing the annual maximum administrative fee of 1/8 of 1%for Roanoke County. In a subsequent meeting,the adopted fee was reduced at the request of Richfield Living (as is allowed on a case-by-case basis)from 1/8 of 1%to 1/16 of 1%. After reviewing the Fee Schedule recently adopted,members felt it would be advantageous to take another look at the schedule and requested the Director of Finance to provide more detailed information related to boundaries and IRB Fee comparison of surrounding jurisdictions. In the meeting held October 18, 2018, Ms. Kuhnel, Counsel, stated her concerns of consistency. She pointed out the fees listed on the chart for the surrounding jurisdictions do not reflect the negotiated deal and the County does not want to appear to favor certain companies when a deal is negotiated. Chairman Musselwhite stated the only change to the policy for approval today is the administrative fee which was changed from 1/8 of 1%to 1/16 of 1%. This fee is in line with the application recently approved for Richfield Living and in line with fees charged by other localities. Steve Anderson also stated the proposed fee structure is based on a competitive market. On motion by Mike Cagle to accept the revised Policies and Procedures as presented, seconded by Woody Windley,the motion carried by unanimous voice vote. DISCUSSION OF ELECTRONIC/REMOTE PARTICIPATION At a meeting held April 17,2019, Chairman Musselwhite asked if Ms. Kuhnel,EDA Counsel, would review the option of electronic/remote participation and bring the amendment before the board for discussion and/or adoption of a resolution to include attending a meeting by telephone, conference call or other electronic means. Page 3 of 4 August 21,2019 Economic Development Authority Minutes Ms.Loope stated Peter Lubeck,Acting EDA Counsel,has researched this option and discussion ensued regarding the issue. Mr. Lubeck stated this amendment would be subject to Section 2.2-3708.2 of the Code of Virginia. One of the requirements of the State Code is that a quorum of the Board must be physically assembled at the primary or central meeting location,therefore negating the call-in option to constitute a quorum. Steve Anderson stated it appeared this was not what the Board hoped to accomplish. Chairman Musselwhite stated he felt the by-laws should just stay are they are currently. In response to a query by Greg Apostolou, it was determined the Board of Supervisors has adopted this policy. After further discussion and reviewing more of the code requirements,it was the consensus of the Board that it was not advantageous to amend the By-Laws allowing for electronic/remote participation in meetings. NEW BUSINESS REQUEST FOR AUTHORIZATON FOR ADOPTION OF REVOCATION OF DELCARATION OF PROTECTIVE COVENANTS AND CONDITIONS,AS RECORDED JULY 8, 1999 ROANOKE COUNTY CENTER FOR RESEARCH AND TECHNOLOGY(CRT) Ms. Loope stated the Board of Supervisors rezoned the CRT to remove the covenants and add the master plan as a proffered condition to the rezoning. The CRT Property Owners jointly petitioned the Board of Supervisors to revoke the 2007 Covenants by removing the proffered zoning condition, and to amend the master plan for the CRT. The petition was granted by the Board on February 26, 2019. On motion by Woody Windley to authorize the Chairman, Steve Musselwhite,to sign the Revocation of Declaration of Protective Covenants and Conditions as recorded July 8, 1999 (CRT),and seconded by Steve Anderson. The motion carried by unanimous voice vote. BRIEING—REIMAGINE 419 TOWN CENTER PLAN At this time,Philip Thompson,Deputy Director of Planning,gave a PowerPoint presentation on the Relmagine 419 Town Center Plan. Roanoke County began the planning study in 2016 for roughly 390 acres along Route 419. After approximately 3 years,the Plan was adopted by the Board of Supervisors on July 23,2019. Mr.Thompson reviewed all the aspects of the Plan set to begin in the fall of 2019 with construction through 2024-25. A printed copy of this presentation is attached to the minutes. Page 4 of 4 August 21,2019 Economic Development Authority Minutes REPORTS AND INQUIRIES OF THE BOARD Ms. Loope stated she is currently in the process of interviewing for the Economic Development Manager and anticipates having filled the position by the end of the month. Interviews have been conducted for the Director of Economic and Community.Development position. A panel of 10 community leaders participated in the interview process and are still evaluating the pool of applicants. Ms. Owens stated the goal is to have those concluded as soon as possible. Woody Windley suggested that staff look into having electronic board packets as it would eliminate work and would save paper. Philip Thompson stated the Board of Supervisors and the Planning Commission uses the electronic method. Ms. Loope stated she would look into this option for future Board Packets. ADJOURNMENT - On motion by Steve Anderson and second by Kyle Richardson,the meeting adjourned at 10:30 a.m. • Respectfully submitted, Jill Loope • Secretary-Treasurer •