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HomeMy WebLinkAbout8/4/1995 - Minutes <"y MINUTES Industrial Development Authority of Roanoke County, Virginia August 4, 1995 Members Present: Absent: Charles Saul, Chairman Carson Quarles Carole Brackman Rick Cranwell Bill Branch Darnall Vinyard Ron Martin Timothy Gubala, Secretary-Treasurer Others present: Edward Natt, Counsel Brian Duncan Frank Caldwell John Fulton Pat Miley Chairman Saul called the meeting to order at 8:34 a.m. in the Conference Room of the Roanoke County Administration Center, 5204 Bernard Drive. The minutes of the May 18, 1995, meeting were approved unanimously upon a motion by Bill Branch, seconded by Ron Martin. Old Business: Report of rezoning study Tim Gubala reported that he and a subcommittee of the Authority composed of Charlie Saul, Rick Cranwell and Ron Martin had met with a subcommittee of the County Planning Commission and Planning Director Terry Harrington, to review the properties included in the rezoning package filed on July 21, 1995. The properties were classified either as a high priority or low priority for rezoning. The Planning Commission agreed to begin the rezoning public hearings on September 5, 1995, with five or six non-controversial rezonings. Others would follow on a monthly basis until completed in December 1995. The joint subcommittee scheduled a site tour of the properties being considered for rezoning at 3 p.m. on August 17, 1995. At 8:42 a.m., on motion by Bill Branch, seconded by Carole Brackman, the Authority voted to go into Executive Session under Section 2.1-344(A)(5)to discuss a prospective business or industry interested in locating in the community where no previous announcement has been made by the business or industry in locating in the community and under Section 2.1-344(A)(3)to discuss a real estate matter. The motion passed unanimously. At 9:07 a.m., upon a motion by Ron Martin, seconded by Carole Brackman, the Authority voted to return to open session and certified by resolution (attached) that the Executive Session was held in conformity with the Code of Virginia. The motion passed unanimously. 1 New Business: Discussion of restrictive covenants as they relate to Lot 1, Valley TechPark Assistant Director of Economic Development, Brian Duncan, introduced John Fulton, architect, and Pat Miley, engineer, from Balzer and Associates, representing a potential client interested in locating a building on Lot 1, Valley TechPark. The building placement would require three waivers of the Valley TechPark restrictive covenants, adopted May 28, 1993. The initial waiver request presented by John Fulton was a waiver of screening and buffering on the northwest portion of Lot 1 where I-2 and C-1 zoning districts meet. Since there was existing natural vegetation, John Fulton suggested that the County's zoning ordinance regulations were unnecessary. The Authority was asked to support the waiver request by voting to "support a request for relief of the zoning ordinance requirements for screening and buffering." The Authority members had numerous questions pertaining to the site plan presented and its vagueness on screening/landscaping issues on the entire site. Ron Martin made a motion to "relieve the applicant of screening and buffering against the adjacent Cl zoning but any required screening/buffering provisions be moved elsewhere on Lot 1 to enhance the appearance of the building project." The motion died for lack of a second. There was a discussion about retaining and maintaining existing vegetation on the northwest portion of Lot 1. Chairman Saul made a motion that, "The Authority supports the waiver request of the applicant for relief of screening/buffering requirements of the zoning ordinance adjacent to the Cl District on the northwest portion of Lot 1, providing that the existing vegetation is retained. In the judgement of the Authority, this request complies with the intent for landscaping addressed in the Restrictive Covenants for Valley TechPark. Bill Branch seconded and discussion followed. Ron Martin indicated that he was taking a hard line approach since this was the first potential business location in Valley TechPark. He wanted more landscaping shown on the site plan. Chairman Saul called for the vote and the waiver request was approved 3-1 with Ron Martin voting no. Pat Miley discussed the various uses of excess cut material from Lot 1 indicating stockpiling in another site in Valley TechPark. Brian Duncan indicated that he did not want this material stockpiled on a vacant site at Valley TechPark. This would not enhance the marketability of the industrial park. Frank Caldwell, contractual engineer for Valley TechPark, requested that excess cut material be placed in a low area elsewhere in the park and be compacted. Pat Miley agreed to develop cost estimates for this proposal. There was no action taken by the Authority on this;therefore, the stockpiling request was not approved. John Fulton showed a rendering of a building proposed for Lot 1 and requested that the Authority waiver a restrictive covenant for "a masonry wall on a building side facing a public street. Mr. Fulton indicated that the building was set back sufficiently from the street and would be less visible. His client was planning a future expansion so a masonry wall should not be constructed at this time. The Authority members discussed this concept and had concerns about the timing of an expansion and the appearance of a continuous metal wall. Bill Branch suggested that a berm and landscaping be placed between the road and building to break up the appearance. Other conceptual concepts including masonry corners or sections were discussed. John Fulton indicated that he would discuss these ideas with his client and come back 2 to the Authority. No action was taken on this waiver request at this time; therefore, the provisions of the restrictive covenants still apply. Tim Gubala gave the Treasurer's report. There is $3,757.19 in the regular account and $200.90 in the special account as of June 30, 1995. Tim reported that the annual audit is underway. There being no further business, the Authority adjourned at 10:02 a.m. ResitAgly submitted, Ti othy W. Gubala Secretary-Treasurer Attachment 3 AT A REGULAR,MEETING OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON AUGUST 4,_1995 Resolution certifying Executive Meeting was held in conformity with the Code of Virginia Whereas, the Industrial Development Authority of Roanoke County, Virginia has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and Whereas, Section 2.1-344.1 of the, Code of Virginia requires a certification by the Industrial Development Authority of Roanoke.County, Virginia, that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Industrial Development Authority of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified, in the motion convening the executive meeting were heard, discussed or considered by the Industrial Development Authority of Roanoke County, Virginia. On motion of Bill Branch, seconded by Carole Brackman and carried by the following recorded vote: AYES: Bill Branch, Charles Saul, Carole Brackman, Ron Martin NAYS: • None ABSENT: Rick Cranwell, Carson Quarles, Darnall Vinyard A Copy Teste: Timothy W. Gubala, Secretary-Treasurer Industrial Development Authority of Roanoke County, Virginia 5