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HomeMy WebLinkAbout8/13/1996 - Minutes - Minutes of Industrial Development Authority of Roanoke County 10 a.m. August 13, 1996 Members Present: Other guests: Bill Branch, Chairman Brian Duncan, Terry Harrington Carole Brackman Elmer Hodge, Linda Sims Rick Cranwell Ron Martin Members Absent: Carson Quarles, Vice Chairman Guy Byrd Tim Gubala, Secretary-Treasurer Darnall Vinyard Ed Natt, Counsel Bill Branch called the meeting to order at 10:06 a.m. in the Board conference room of the Roanoke County Administration Center and asked for approval of the minutes of the July 9 and July 25, 1996 meetings. Tim Gubala passed out copies of page 2 of the minutes which some members did not have.Upon a motion by Carson Quarles,seconded by Carole Brackman,the minutes of the July 9 meeting were approved unanimously. The minutes of the July 25, 1996 meeting were presented and a correction made for the bond amount for Richfield to read "$4,500,000" rather than "$400,000." Upon a motion by Ron Martin, seconded by Carson Quarles, the minutes of the July 25, 1996 meeting were approved unanimously. Old Business - Briefing on Rezoning Study Tim Gubala reported that the Trent rezoning was pending action by the Board of Supervisors on August 27, 1996. The staff and Authority's Counsel had met to resolve the proffer issue raised by the Board of Supervisors at their July 23, 1996 meeting. The Hinman family had notified the County that they would like a 90 day delay before the Planning Commission would hear their rezoning petition so that they could prepare a concept plan for their property. Old Business - Discussion of Authority/Board of Supervisors Agreement Tim Gubala reported that both Ed Natt and Paul Mahoney were out of town on vacation. Ed had exchanged a draft agreement with Paul Mahoney and the copy enclosed in the agenda reflected the latest draft for review. Tim introduced Elmer Hodge and indicated that he had briefed him on the issues and concerns raised by the Authority regarding the handling of County projects. Bill Branch gave an overview of the changing role that the Authority had experienced over the past two years. Carson Quarles added his comments that the Authority needed some structure and procedures when handling projects at the request of the Board of Supervisors. Elmer Hodge stated that the proposed agreement may not answer the questions and concerns of the Authority. He said that he would brief the Board of Supervisors on this issue and seek to have a joint work session in the future so that both bodies could discuss this and other economic development issues. Elmer Hodge asked Tim Gubala to look at the experiences of other IDA organizations in Virginia to see how they handled issues of contracts, finances and staffing. The proposed agreement could then be revised and placed on the Board of Supervisors agenda for approval. New Business - RR Donnelley project Brian Duncan reported that the Stage I grading was almost complete. One remaining construction item is the replacement of the Technology Drive cul-de-sac. Elmer Hodge added that the County is considering doing Stage II grading with the cost savings from Stage I. Brian reviewed the project budget enclosed in the agenda packet and handed out a corrected total page that showed "$815,095". Brian went down the list line by line and indicated the sequence of future expenditures. New Business - Williamson Road Mini-Grant Program Bill Branch recognized Terry Harrington,Roanoke County Director of Planning and Zoning. Terry reported that he was ready to proceed on the mini-grant program for the Williamson Road area. The Authority could serve as a conduit for public funds for private property improvements in maximum grants of$5,000. Terry requested that the Authority review the draft agreement handed out at the meeting and be ready to approve the agreement after the Board of Supervisors took action. Treasurers's Report Tim Gubala presented.the Treasurer's Report and the RR Donnelley project status report for the period ending July 31, 1996. He also stated that Harry Schwarz & Company had begun the annual audit by contacting current bondholders to verify the account balances. Tim expected the audit to be completed by September 30, 1996 There being no further business, the Authority adjourned at 10:55 a.m. and agreed to meet at 10 a.m. on September 10, 1996 at Valley TechPark. i Respectfully submitted Vv"iikti /4"16-1* Timothy W. Gubala Secretary-Treasurer 2