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HomeMy WebLinkAbout7/9/1996 - Minutes Minutes of Industrial Development Authority of Roanoke County 9:30 a.m. July 9, 1996 Members Present: Other guests: Bill Branch, Chairman Brian Duncan, John Pecaric Guy Byrd Terry Harrington ' Carole Brackman Carson Quarles, Vice Chairman Members Absent: Tim Gubala, Secretary-Treasurer Rick Cranwell, Darnall Vinyard Ed Natt, Counsel Ron Martin Bill Branch called the meeting to order at 9:31 a.m. in the training room of the Roanoke County Administration Center and asked for approval of the minutes of the June 11, 1996 meeting. Upon a motion by Carson Quarles, seconded by Carole Brackman, the minutes were approved with an addition made by Guy Byrd pertaining to the "other Business" which inserted the phrase "or when there is a request from a County Department" after the end of the third sentence. The motion passed unanimously. Old Business - Briefing on Rezoning Study Tim Gubala reported that there were several rezonings pending action by either the Planning Commission or Board of Supervisors. The Hinman family notified the County that they would like a 90 day delay before the Planning Commission would hear their rezoning petition so that they could prepare a concept plan for their property. The Trent rezoning is pending action before the Board of Supervisors. Old Business - Discussion of Authority/Board of Supervisors Agreement Ed Natt reported that he and Paul Mahoney had exchanged draft agreements. Ed said that he would have a draft available for discussion at the July 25, 1996 meeting. New Business - R.R. Donnelley project Brian Duncan introduced John Pecaric, Vice President and Plant Manager of the R.R. Donnelley facility. John showed the building plan and presented examples of exterior building materials; brick, panel and window glass. He gave a status report on the 1 construction and described the "open" appearance of the building. A picture of the printing equipment was shown to the Authority. John then presented an elevation drawing of the building showing the proposed location of exterior recycling equipment with side and frontal views. This "cyclone" equipment will handle the collection of the shredded paper from within the facility. R.R. Donnelley's goal is to generate minimal solid waste at the printing plant. The cyclone will be approximately 50 feet in height and will present a minimal profile to a viewer standing in the front parking lot and facing the exterior building wall of 23 feet high. Bill Branch read aloud an excerpt from the Protective Covenants, Conditions and Restrictions for Valley TechPark which stated in Section 4(h) - "All electrical and mechanical apparatus, equipment, fixtures (other than lighting fixtures), conduits, ducts, flues, and pipes located on the exterior of any building shall be concealed from view from any street and shall be architecturally treated in a manner acceptable to the Authority." Carson Quarles made a motion to grant a waiver of 4(h) for the recycling equipment provided that it is painted in a color and hue to blend with the building. Guy Byrd seconded and the motion passed unanimously. Tim Gubala presented a concept for the Authority to carry out.Stage II grading at Valley TechPark. There are projected cost savings from Stage I grading because the amount of lime needed was less and the building elevation was lower than originally estimated. The cost savings of$955,971 could be applied to the current estimated cost of$1,515,600 to do Stage II grading in 1996. The projected cost of doing Stage II grading in 1999 would be $1,864,850. The County staff was requesting the Board of Supervisors to appropriate $559,629 to complete Stage II grading in 1996. Brian Duncan indicated that the Authority could bid Stage II grading if the Board appropriated the funds. Brian Duncan gave a status report on the installation of two drop inlets on Technology Drive adjacent to Rusco, Bell Atlantic's extension of fiber into Valley TechPark, the implementation of the landscaping and entrance sign plans, and Rusco's entrance improvements. New Business - Williamson Road Mini-Grant Program Bill Branch recognized Terry Harrington,Roanoke County Director of Planning and Zoning. Terry reported that he had met with the County Attorney and Economic Development staff to draft procedures for implementing the mini-grant program for the Williamson Road area. The Authority could serve as a conduit for public funds for private property improvements in maximum grants of$5,000. Terry requested that the Authority consider becoming the final approval agency through which public funds were passed to private business. Terry 2 further described the application and pre-approval process that was being developed. Bill Branch said that the Authority would be interested in serving in this capacity and would work with County staff to perform this role in accordance with the Agreement being developed by the Counsel and County Attorney. Treasurers's Report Tim Gubala reported that a Treasurers report would not be available until the July 25, 1996 meeting. There being no further business, the Authority adjourned at 10:35 a.m. and agreed to meet at 9:00 a.m. on July 25, 1996. Respectfully submitted VIA-6 61- Timothy W. Gubala Secretary-Treasurer 3