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HomeMy WebLinkAbout6/11/1996 - Minutes Minutes of Industrial Development Authority of Roanoke County 10 a.m. June 11, 1996 Members Present: Other guests: Bill Branch, Chairman Brian Duncan, Dave Eggemeier Guy Byrd Lee Wilhelm, Dave Hammond, Carole Brackman Mike Fariss, John Spyhalski Rick Cranwell Ron Martin Carson Quarles, Vice Chairman Members Absent: Tim Gubala, Secretary-Treasurer Darnall Vinyard Ed Natt, Counsel Bill Branch called the meeting to order at 10:01 a.m. in the conference room of the Roanoke County Administration Center and asked for approval of the minutes of the May 14, 1996 meeting. Upon a motion by Carson Quarles, seconded by Ron Martin,the minutes were approved with a correction pertaining to the ITT Agreement which inserted the phrase "for past utility work" after the statement " the County agreed not to sue". The motion passed unanimously Old Business - Briefing on Rezoning Study Tim Gubala reported that there were several rezonings pending action by either the Planning Commission or Board of Supervisors. Ed Natt and Tim Gubala were scheduled to make a presentation to the County Planning Commission at their June 18 meeting to discuss the Hinman property. Old Business - Discussion of date/agenda for IDA orientation session with County Staff Bill Branch requested that the Authority discuss this item later in the meeting. New Business - Williamson Road Mini-Grant Program Bill Branch introduced Terry Harrington, Roanoke County Director of Planning and Zoning. Terry described the Williamson Road project and the County's efforts to carry out community development to improve the visual appearance and business climate in the area. Hill Studios had completed a Hollins Village Community Master Plan that set forth design guidelines and incentives for businesses to improve building facades, parking lots and signage. The incentives would make $25,000 of public funds available for private property improvements in maximum grants of$5,000. Terry requested that the Authority consider becoming the agency through which public funds were passed to private business. After a brief discussion Chairman Branch stated that Terry's report and request was timely because the Authority was considering adopting policy guidelines to implement County programs such as this. No action was necessary at this time so Terry thanked the Authority for the opportunity to brief them. New Business - R.R. Donnelley Project Brian Duncan introduced Dave Eggemeier, Human Resources Manager for R.R. Donnelley; Lee Wilhelm and Mike Farris from J.M. Turner, and Dave Hammond and John Spyhalski from Hayes, Seay, Mattern and Mattern to present a request for waivers of Restrictive Covenants at Valley TechPark. Dave Hammond, architect for the Donnelley building, presented a front facade rendering of the facility that depicted red/brown brick with green insulated glass and pre-cast panels. He stated that the project design was intended to comply with the restrictive covenants for Valley TechPark but some specific waivers were requested. A discussion ensued regarding the location of the proposed propane tank farm on the south side of the site. Dave Hammond presented the site plan and building "footprint" which showed the general location of the propane tanks. Mike Farris said that the construction of the building would begin at the end of June 1996 with foundations and stormwater management. The building would be completed by the end of December 1996 so printing presses could be installed. The entire 300,000 square foot building would be completed in April 1997. Dave Eggemeier outlined employment plans to begin hiring workers by November 1996. Ed Natt raised the pending legal issues regarding the project. Property closing was scheduled for Friday June 14, 1996. A deed of vacation had been recorded for water and sewer easements and a new property survey prepared to convey 134+acres to R. R. Donnelley. Ed reviewed the documents needed for closing which included a certificate granting the waivers, a mechanics lien indemnity, and a supplemental agreement regarding Donnelley's use of the stormwater management detention pond at Valley TechPark. Carson Quarles made a motion for the Authority to approve the building\site concept plans so that Donnelley could close, subject to a review of the legal documents by the Authority's Counsel. Rick Cranwell seconded the motion and it was approved unanimously. The following waivers were presented for consideration: a. Waiver of Section 15 - clarification of wording regarding liability to read "negligence or intentional misconduct of Donnelley or its employees" b.Waiver of Section 13 -Request to be waived in its entirety; "provided however that outside storage of propane storage tanks shown in a general location on the site plan filed with the Authority would be approved." c. Waiver of Section 4(f) - Request to allow for an expansion wall for Phase II on the side not facing a public road. d. Approval of facade, building materials and site/building elevations in accordance with Section 1. 2 ® s• Upon a motion by Ron Martin, seconded by Carson Quarles, the Authority voted to approve the waivers as presented subject to final review by the Counsel and Chairman at closing. The motion passed unanimously. Treasurers's Report Tim Gubala presented the Treasurers report (attached). He indicated that the Special Account balance on May 31, 1996 was $248.21 not 248.2 and the amount shown under fees for the checking account was $20.00 and not$20. There were no questions nor action taken on the report. Other Business Bill Branch addressed Item 3b which had been moved to this portion of the agenda. Bill stated that he and Ed Natt had met with County staff members prior to the Authority meeting. There is a need for an agreement between the Authority and Board of Supervisors that spells out the different functions and roles that the Authority and County staff will follow in the future regarding economic development projects that are assigned by the Supervisors to the Authority. Ed Natt and County Attorney Paul Mahoney will meet and draft an agreement for discussion at the next Authority meeting. There being no further business,the Authority adjourned at 11:07 a.m. and agreed to meet at 9:30 a.m. on July 9, 1996. Respectfully submitted o 4 41/71-6'\ Timothy W. Gub la Secretary-Treasurer 2