HomeMy WebLinkAbout3/29/1996 - Minutes Minutes of
Industrial Development Authority of Roanoke County
4: 00 p.m.
March 29, 1996
Members Present:
Bill Branch,Chairman Rick Cranwell
Guy Byrd Carole Brackman
Ron Martin Carson Quarles, Vice Chairman
Darnall Vinyard
Tim Gubala, Secretary-Treasurer
Ed Natt, Counsel
Brian Duncan, Assistant Director of Economic Development
Bill Branch called the meeting to order at 4:02 p.m. and asked for
approval of the minutes of the March 13, 1996 meeting. Upon a
motion by Carson Quarles, seconded by Ron Martin, the minutes were
approved unanimously.
Old Business
Darnall Vinyard asked for some clarification of the proposed
performance agreement that was discussed at the previous meeting.
He wanted to make sure that Roanoke County was not offering to
abate taxes for ITT. Tim Gubala reported that the draft agreement
being prepared for Authority and Board of Supervisors review had a
section pertaining to the forgiving of a utility debt owed the
County. Virginia code prohibits local governments from abating
taxes. Ed Natt indicated that he would review the matter when he
met with the County Attorney and County staff on the draft
performance agreement next week.
New Business
Brian Duncan discussed the status of the R. R. Donnelley project
and indicated that Donnelley was planning a $12-20 million building
and has been working with a short list of 5 contractor teams for
the construction of this facility.
Brian reported that the County staff had received bids on the
landscape plan for Valley TechPark which was prepared by Ron
Martin. Five firms had responded to the bid request and two
submitted formal bids. The County staff reviewed these bids and
determined that Creative Nursery and Landscaping's bid of $30, 675
was the lowest responsible bid according to the bid committee
report. Carson Quarles made a motion, seconded by Rick Cranwell to
accept and approve this bid. Ron Martin abstained because he had
prepared the landscape plan as a subcontractor to T. P. Parker and
Sons. The motion passed on the vote of six ayes and one
abstention.
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Brian Duncan presented the bid committee report on site grading
bids at Valley TechPark. Twelve firms responded to the bid notice
but only two submitted bids. The grading bids are based on grading
and soil stabilization specifications prepared by T. P. Parker and
Son. Brian indicated that the grading contractor has to remove
110, 000 cubic yards of material from the R. R. Donnelley building
pad site by May 1, 1996. It is estimated that another 35-40, 000
cubic yards have already been removed from the pad site by a
separate County hourly contract with Thomas Brothers. A total of
270,000 cubic yards has to removed from the entire R. R. Donnelley
site by August 1, 1996. Rick Cranwell inquired about a penalty
clause for not meeting the May 1 deadline. Brian indicated that
there is a $1,000 per day penalty.
Upon a motion by Rick Cranwell, seconded by Carson Quarles, the
Authority voted unanimously to accept the recommendation of the
County staff as noted in the bid committee report and to award the
grading bid to Thomas Brothers in the amount of $712,802 .
Treasurers's Report
Tim Gubala reported that the regular account had $3,228. 04 and the
special account $206.89. The new checking account has $29,990. 05
and the new stormwater management money market account has
$9,300.00. Two bond holders have not paid their pro-rata share of
annual audit and attorney's fees resulting in second notices being
sent.
There being no further business, the Authority adjourned at 4:44
p.m.
Respectfully submitted
(`
Timothy W. Gu ala
Secretary-Treasurer
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