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HomeMy WebLinkAbout7/9/1997 - Minutes Minutes of Industrial Development Authority of Roanoke County 10 a.m. July 9, 1997 Members Present: Other guests: • Bill Branch, Chairman Brian Duncan Carole Bradman Diane Hyatt Christina Nuckols Rick Cranwell Members Absent: Carson Quarles, Vice-Chairman Ron Martin Tim Gubala, Secretary-Treasurer Darnall Vinyard Ed Natt, Counsel Bill Branch called the meeting to order without a quorum at 10:14 a.m. in the training room of the Roanoke County Administration Building. He asked that the Authority review the non-action related items first until Rick Cranwell arrives to make a quorum. Old Business: Status Report-Valley TechPark Project • Brian Duncan briefed the Authority on the status of the Valley TechPark project. He reported that Acken Signs would install the entrance sign by the end of July. Branch Highways has commenced site grading and Froehling & Robertson is handling geotechnical testing for this activity. • New Business: Resignation of Guy Byrd Billy Branch announced that Guy Byrd had resigned from the Authority since he has moved his residence to the City of Roanoke and is seeking public office. Treasurer's Report and Budget Bill Branch asked Tim Gubala to give the Treasurer's Report. Tim referred the Authority members to the • reports for April and May that were in their agenda packets. He reminded the members that Roanoke County would be handling the financial management of the Authority's accounts-beginning July 1, 1997. (Rick Cranwell arrives at the meeting to make a quorum). Bill Branch asked Tim Gubala to match the Authority's accounts with the proposed budget. Tim indicated that the balance's in the Authority's regular and special accounts were transferred to the County on July 1, 1997, and shown as the $4,437 beginning balance in the $14,237 Administration budget. The checking account balance of$16,088 was transferred to the R.R. Donnelley account as a beginning balance in this $831,248 budget. Bill Branch questioned where the $9,584 storm water escrow funds went. Diane Hyatt advised that she thought that these funds 1 • belonged to the County. After some review and discussion of the Performance Agreement for R. R. Donnelley,Diane agreed to include these funds in the Authority's budget. The Authority will also manage $84,831 of funds for property acquisition related to the Kroger expansion project. Upon a motion by Carson Quarles, seconded by Carole Brackman,the Authority voted to approve its budget for the year ending June 30, 1998. The motion passed unanimously. The minutes of the May 14, 1997 meeting were presented. Upon motion by Rick Cranwell, seconded by Carson Quarles,the minutes were approved unanimously. Chairman Branch presented the June 17, 1997 minutes and asked that two additions be made. The Chairman wanted the minutes to state that Supervisors Chairman Bob Johnson asked the Authority. to-read,review and be cognizant of economic development issues that the staff brings to them and to make appropriate comments and suggestions even though the Authority may not have to take action on any of these matters. Chairman Branch also noted that Elmer Hodge made a similar remark that he wanted the Authority to serve in an advisory role to the economic development staff and the Board • of Supervisors. With these additions, Rick Cranwell moved to accept the minutes and Carole Brackman seconded. The motion passed unanimously. New Business - Performance Agreement with Country East LLC Tim Gubala gave an overview of the draft performance agreement to be executed among the County, Country East LLC,and the Authority,that would allow Garman Road to be relocated and reconstructed to serve the Kroger expansion project. Ed Natt said he had comments that he would pass onto County Attorney Paul Mahoney. After some discussion about the exhibits to the agreement and the properties that were affected, Carson Quarles made a motion to authorize the Chairman to execute a final agreement, upon review by the Authority's Counsel. Rick Cranwell seconded and the motion passed unanimously. New Business -Acquisition of Country East LLC property Ed Natt asked that the Authority vote to authorize the Chairman to sign necessary documents to acquire from • Country East LLC,0.530 acres for Garman Road right of way, drainage and construction easements and 0.658 acres, which will be conveyed to Kroger in accordance with the draft Performance Agreement. In return, Country East LLC will receive $70,000 in payment,with funds provided by Roanoke County, and 1.044 acres of remaining"Burritt"property from the Authority. Carole Brackmah made a motion, seconded by Rick Cranwell. The motion passed unanimously. New Business -Acquisition of Epperly Property Ed Natt reported that Kroger's attorney had notified him that their environmental consultants had determined. that there were no significant findings on the 0.50 acre tract owned by James Epperly. Kroger asked that the County acquire that property and convey it to Kroger,through the Authority,for parking associated with the construction of their Vehicle Maintenance Facility (VMF). Carson Quarles made a motion, seconded by Carole Brackman, to authorize the Chairman to execute documents related to the assignment'of the2 Epperly property by the County to the Authority and to convey it to Kroger. The motion passed unanimously. 2 • New Business - Monthly meeting date Carson Quarles asked that the Authority establish a regular monthly meeting and adhere to this schedule. After discussion,the members agreed to hold their monthly meeting on the first Wednesday at 10 a.m. The next meeting will be held on August 6, 1997. Other business • Tim Gubala reminded the Authority members about the ground breaking to be held for the "shell building" at 10:30 a.m. on Monday July 14, 1997, at Valley Gateway. • Tim Gubala distributed copies of proposed changes to Roanoke County's Noise Ordinance. Planning Director Terry Harrington, asked the Authority members to review and comment on the proposed changes as they would possibly impact economic development activities in the future. Chairman Branch asked that the members review these changes for discussion as an agenda item at the next Authority meeting. There being no other business, the Authority voted to adjourn at 10:46 a.m. Respectfully submitted, /a1.14 e Timothy W. tubala Secretary -Treasurer •