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Home My WebLink About5/14/1997 - Minutes t Minutes of Industrial Development Authority of Roanoke County 9:30 a:m. May 14, 1997 Members Present: Other guests: Bill Branch, Chairman Elmer Hodge, Diane Hyatt Carole Brackman Vincent Copenhaver, Guy Byrd Elaine Carver, Brian Duncan Rick Cranwell Members Absent: Ron Martin Carson Quarles • Tim Gubala, Secretary-Treasurer Darnall Vinyard Ed Natt, Counsel Bill Branch called the meeting to order at 10:01 a.m. in the training room of the Roanoke County Administration Building. The minutes of the April 2, 1997 meeting were approved on a motion from Guy Byrd, seconded by Rick Cranwell. The motion passed unanimously. Old Business: Status Report-Valley TechPark Project Brian Duncan briefed the Authority on the status of the Valley TechPark project. He reported that Acken Signs was completing shop drawings for the entrance sign. After County review and approval,construction would begin. • Brian announced that the Board of Supervisors had approved the Stage II grading proposal for R.R. Donnelley and had authorized$731,600 for grading and geotechnical testing for this project. He distributed a report showing the three bids received and recommending Froeling and Robertson as low bid at$32,600. Bill Branch and Rick Cranwell had questions about the rate schedule. Elaine Carver noted that this was an hourly rate proposal not to exceed$32,600. After additional discussion, Ron Martin made a motion to accept Froeling and Robertson's bid and asked that the Roanoke County Procurement Department prepare the contract. Guy Byrd seconded and the motion passed unanimously. Status Report- Valley Gateway Ed Natt reported that he had prepared draft copies of the deed of transfer,note and other legal documents and had forwarded this material to the attorney for the Greater Roanoke Valley Development Foundation. Closing on the property transfer between F&W,the Authority and the Foundation has been scheduled. Tim Gubala gave a brief update on the status of road plans, subdivision, and shell building plans. I • Kroger-Project Update Ed Natt stated that the Burritt property had been acquired and the County had assigned the former Richfield property to the Authority for transfer to Kroger. The attorneys involved have met and identified eight separate property transactions that need to be accomplished. New Business - Work session with County Staff Bill Branch stated that the County and Authority had executed an agreement outlining various duties and responsibilities in February 1997. He asked Elmer Hodge, County Administrator to comment on the transition of activities from the Authority to the County after July 1, 1997. Elmer responded that he wanted the Authority to continue to work closely with the County on economic development projects. Elmer regretted that sometimes communications were not clear between County staff and the Authority. He wants the Authority to set policy and direction and assist the County in marketing the remaining land at Valley TechPark. Rick Cranwell noted that he would like a flow chart or some graphic aid to assist him in understanding the role of the Authority in the County's economic development program. Elmer suggested that the County staff and Authority have a dinner meeting and longer work session to address issues related to the role of the Authority. The consensus of the Authority was to have a meeting in the near future. Treasurer's Report Tim Gubala passed out the Treasurer's report for March 1997 and reviewed the status of the Authority's accounts. He also stated that the Authority needed to extend its contract with Harry Schwarz or else seek quotes from other accounting firms to perform the audit for the current year. Diane Hyatt said that the County was seeking to include the Authority's audit under the County bid for the year after July 1, 1997. Elaine Carver stated that since the Authority's audit cost was less than $5,000 three telephone or letter quotes would be sufficient. Bill Branch asked Tim Gubala to follow up on this matter and report at the next meeting. There being no further business,the Authority meeting ended at 10:25 a.m. and set their next meeting for 9:30 a.m. June 11, 1997. Respectfully submitted 6fV1(r1A4 Timothy W. Gu ala Secretary-Treasurer