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HomeMy WebLinkAbout6/2/1999 - Minutes Minutes of Industrial Development Authority of Roanoke County 10 a.m. June 2, 1999 Members Present: Other guests: Bill Branch, Chairman Carol Rizzio, Scott Avis, Ray Craighead Carole Bradman Michael Gustafson,Vincent Copenhaver Rick Cranwell George Simpson Ron Martin Members Absent: Steve Musselwhite Neil Gallagher Ed Natt,Counsel Carson Quarles, Vice-Chairman Tim Gubala, Secretary-Treasurer Chairman Bill Branch called the meeting to order at 10:02 a.m. in the conference room of the Roanoke County Administration Building. He presented the minutes of the April 7, 1999 meeting and Certifications of Executive Sessions for that meeting. Steve Musselwhite moved to approve the minutes, seconded by Ron Martin. The motion passed with a unanimous voice vote. Old Business -Update on Lincra USA purchase in Valley TechPark Ed Natt reported that Lincra had closed on purchasing property at Valley TechPark. Steve Musselwhite asked if the conditions of the sale had been met. Ed Natt and Tim Gubala presented t the subdivision plat showing new Lot 5 that has been conveyed to Lincra and the resulting creation of Lots 4 and 3A. The plat shows that access and frontage has been maintained for Lot 4 so that approximately 6 acres of this tract may be marketed to industrial users. Lincra has acquired 3.4223 acres. New Business: Request for approval of conceptual building plan/renderings for Lincra USA Ed Natt introduced Scott Avis, contractor and Ray Craighead, architect who are working with Lincra to design and construct their:manufacturing facility. Ray indicated that the first phase of the building would be 11,600 square feet. He is proposing that texture coated metal panels (16- inches wide) be used on the front and side of the building visible from Technology Drive. A rendering showing a front view of the building was handed out and a brochure on the metal panels. The front of the building will have 40%texture coated panels and 60% split face block. The rear and loading dock side will have standard rib panels. Bill Branch related that he doesn't want a metal building appearance and Ron Martin questioned the visibility from,Route-11/460. Scott Avis responded that the site would be graded 4 feet below the road and the trees alongthe rear of Lot 5 would.screen-the building from adjacent property. This site is not prominently 1 located(like the Rusco building). Steve Musselwhite wanted to know how this building and architectural proposal differed from the one presented to the Authority in March. Ray indicated that the size of the building had changed and the exterior treatment. Ron Martin stated that the texture coated panels do not meet the protective covenants. He further stated that the Authority could approve the use of these panels and recommended that additional landscaping and screening may be needed. There was a discussion among the Authority members about the location of additional landscaping along the southern property line of Lot 5 to screen the loading dock area from Lot 4. Steve Musselwhite moved to approve the use of texture coated metal panels as presented to the Authority on the front and'two sides of the Lincra building; in accordance with Section 4 (a)of the Protective Covenants, Conditions and Restrictions for the Valley TechPark, and to approve the placement of an 11,600 square foot building; in accordance with Section 4 (I) of the Covenants etc. Ron.Martin seconded and the motion passed by unanimous voice vote. Williamson Road mini-grant applications for Sunnybrook Garage&Lawn Equipment and Wildflour Restaurant Carol Rizzio submitted a rendering of a new sign for Sunnybrook Garage and Lawn Center that has been reviewed by the Design Review Committee. The eligible mini-grant portion being requested is$3,358.01. A similar rendering for the Wildflour Restaurant was submitted and Carol noted that this was a revised request since an awning could not be placed on the building. This sign would have an eligible mini-grant reimbursement of$2,625.00. Steve Musselwhite moved to approve the two mini-grant requests. Ron Martin seconded and the motion passed by unanimous voice vote. Report on maintenance and street lights for Valley TechPark, Tim Gubala requested that the Chairman alter the order of business and allow this report to be given while County staff were in attendance. Tim Gubala reported that he had met with engineer Frank Caldwell and George Simpson,Assistant Director of Community Development to review the placement of street lights along Technology Drive. John Pecaric, Plant manager at R. R. Donnelley& Sons has requested that the County install street lights along the road as a security and safety consideration. Community Development staff have met with American Electric Power Company and obtained a proposal for $34,895.00.to install 19 street lights and 10 floodlights. Carol Rizzio presented a drawing of the AEP proposal and submitted a brochure showing the model and appearance of the light posts. Tim Gubala reminded the Authority that the funds for this expenditure are available within the amount appropriated by the Board of Supervisors for the completion of site improvements for the R. R. Donnelley project. Steve Musselwhite questioned if all the lights were needed and Ron Martin noted that he liked the concept and was in favor of it. Ed Natt clarified that the Authority was being asked to approve the concept plan for the street lights and not any appropriation as those specific funds were controlled by Roanoke County. Rick Cranwell moved to approve the concept plan for street lights. Steve Musselwhite seconded and the motion passed by unanimous voice vote. 2 Discussion of audit alternatives for annual audit Tim Gubala reported that the audit contract with Brunk and Watkins, PC, would be expiring at the end of June 1999. Tim and Vincent Copenhaver, Finance Manager have discussed various alternatives; including having the Roanoke County auditors perform the audit of the Authority. Brunk and Watkins have submitted a proposal to perform the annual audit for the period July 1, 1998- June:30, 1999. The recommendation is to have Brunk and Watkins perform the annual audit for a price of$1,100.00 and to seek a proposal from other firms for a 3 year period next June. Steve Musselwhite moved to approve the staff recommendation. Ron Martin seconded and the motion passed by unanimous voice vote. Adoption of Annual Budget for Fiscal Year 1999-2000 Tim Gubala presented a budget prepared by Vincent Copenhaver showing a balanced budget of revenues and expenditures of $9,800.00 for Fiscal Year 1999-2000, beginning July 1, 1999. Carole Brackman moved to approve and adopt the budget resolution. Rick Cranwell seconded and the motion passed by unanimous voice vote. Request to rezone 37.63 acres on behalf of the College of Health Sciences Tim Gubala reported that he had received a,request from County Administrator Elmer Hodge to review and process a rezoning request from the College of Health Sciences. The.College owns 37.63 acres in the Dixie Caverns area of the County that they would like rezoned to Industrial I-2 so that the land could be marketed for economic development purposes. Tim Gubala reported that this particular property has been classified as an Economic Opportunity Area in the County's recently adopted Community Plan. Steve Musselwhite interjected that he must disclose that he is a member of the College of Health Sciences Foundation and also the Board of Carilion Health Systems and would not be able to vote on this issue. Ed Natt addressed his concerns with the procedural issues as to how the request comes to the Authority and the precedent that this issue would set with other private property owners. He indicated that he had talked with Dr. Harry Nickens, President of the College of Health Sciences and has obtained a 30 day delay in the Authority processing the rezoning application. Carol.Brackman asked if there would be any citizen opposition. Tim Gubala reported that about 6 citizens adjoined the property. He also reported that the Planning office-was engaged in a Master Plan Study of the Dixie Caverns• Interchange (Exit 132) and there would be a community meeting in late June to address the area. Rick Cranwell moved to have the Authority delay any action on the requested rezoning for 30 days to allow the community meeting to occur and citizen comments to be 'obtained on a requested rezoning. Carole Brackman seconded and the motion passed by unanimous voice vote with Steve Musselwhite abstaining. Treasurer's Report Tim Gubala presented the Authority's financial report for the period ending April 30 , 1999. There were no questions. 3 • Request for Executive Session pursuant to the Code of Virginia, Sec 2.1-344 (A) (7) to discuss a legal matter related to Branch Highways grading contract Ed Natt reported that an executive session was not needed. He stated that a settlement proposal had been achieved with Branch Highways regarding the dispute with the completion of the grading contract at Valley TechPark. Ed gave an overview of the agreement and asked that the Authority designate a representative to sign on their behalf since the Chairman had previously disclosed that he had a financial interest in Branch Highways, Inc. Steve Musselwhite moved to approve the settlement agreement and to designate Ron Martin as the Authority's representative. Rick Cranwell seconded and the motion passed by unanimous voice vote with Bill Branch abstaining. There being no further business, the Chairman moved to adjourn the meeting at 11:10 a.m. and noted that their next meeting would be held on July 7, 1999. Respectfully submitted 6-4114\ VVIP06,-) w' Timot y W. Gubala Secretary-Treasurer 4