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HomeMy WebLinkAbout4/7/1999 - Minutes a ' Minutes of Industrial Development Authority of Roanoke County 10 a.m. April 7, 1999 Members Present: Other Guests: Bill Branch, Chairman Frank.Caldwell Carole Bradman Rick Cranwell Ron Martin Members Absent: Steve Musselwhite Neil Gallagher Carson Quarles, Vice-Chairman Tim Gubala, Secretary-Treasurer Ed Natt, Counsel Chairman Bill Branch called the meeting to order at 10:02 a.m. in the conference room of the Roanoke County Administration Building. He presented the minutes of the March 3, 1999 meeting and Certifications of Executive Sessions for that meeting. Carson Quarles moved to approve the minutes, seconded by Steve Musselwhite. The motion passed with a unanimous voice vote. Bill noted that he would change the order of the agenda as he planned to leave before Executive Session. Old Business -Briefing on use of Lot 9,Valley TechPark Ed Natt reported that Lincra had submitted a letter to Roanoke County indicating that they plan to construct a 16,000 square foot industrial building on Lot 9 at Valley TechPark on approximately 4 acres. Ed Natt made a disclosure that he had been hired to represent Lincra. Frank Caldwell presented the preliminary, subdivision plat showing the conveyance of an approximate 4.0 acre site to Lincra. The Authority members had questions regarding the affects on the remaining Authority tract and the value of the 4.0 acre tract. The staff recommendation is to convey the 4.0 acre building site to Lincra for$52,500. The net usable acreage is approximately 2.5 acres because of the shape of the new parcel and the steep slope to the railroad right of way at the rear of the parcel that is undevelopable. Carson Quarles moved to convey a 4.0 acre building site to Lincra for$52,500, subject to the recordation of the subdivision plat and a grading easement. Steve Musselwhite seconded and the motion passed by unanimous voice vote. New Business -Wachovia Bank NA; Assignment of revenue refinancing bond for C&B Associates (Tanglewood Holiday Inn) to FBOP Corporation Ed Natt said that he has been working with Al Knighton at Woods, Rogers & Hazlegrove regarding the reassignment of a revenue refunding bond for C&B Associates for the Tanglewood Holiday Inn. Ed indicated that FBOP was acquiring the bond from Wachovia Bank N.A. Tim Gubala reminded the Authority that Tanglewood Holiday Inn was in reorganization for bankruptcy and that they owed the Authority$433 for two years of their prorata share of audit and attorneys fees. Ed said he doubted that we would ever collect and that we should "write off" these fees. After some general discussion, Steve 1 1 / Musselwhite moved,to approve the assignment of the revenue refunding bond to FBOP and to authorize the Chairman to sign the appropriate documents. Carson Quarles seconded and the motion passed by unanimous voice vote. Briefing on Valley TechPark maintenance and capital issues Tim Gubala reported that he had met with Creative Landscape concerning mowing and vegetation maintenance issues at Valley TechPark. There is some concern that the Authority/County is not receiving the value for the service provided. Tim Gubala reported that the County Parks and Recreation Department has been asked to evaluate taking over the landscape maintenance at Valley TechPark. It should also be noted that Tim and Jim Brock at Rusco have discussed cost sharing the removal of weeds and vegetation from the steep bank on the Rusco side of Technology Drive. Tim also reported that he and Frank Caldwell were working with the Community Development Department and AEP to evaluate the placement of street lights along Technology Drive at the entrance to the park. Tim relayed that R. R. Donnelley has completed the nature trail on their property and may be interested in placing bird boxes in the vicinity of the stormwater detention basin and turtles within. Ed Natt advised that the Authority should be aware of liability issues with this concept. The consensus of the members was that they would review and respond to a specific request for uses of the detention pond when one is forthcoming. Treasurer's Report Tim Gubala presented the Authority's financial report for the period ending March 31, 1999. There were no questions. Request for Executive Session pursuant to the Code of Virginia,Sec 2.1-344(A) (7)to discuss a legal matter related to Branch Highways grading contract Bill Branch indicated that he was leaving the meeting and passed the Chair to Vice Chairman Quarles. Steve Musselwhite moved that the Authority go into Executive Session to discuss a legal matter at 10:22 a.m. Ron Martin seconded and the matter passed by unanimous voice vote. Carole Brackman moved to return to open session at 10:31 a.m and certified that only matters pertinent to the session were discussed. Ron Martin seconded and the motion passed by unanimous voice vote. There being no further business,the Vice-Chairman moved to adjourn the meeting at:10:32 a.m. and noted that their next meeting would be held on May 6, 1999, if there was business requiring action. Respectfully submitted (1A0 ° /441°614 Timoty W. Gubal Secretary-Treasurer 2 ra AT A REGULAR MEETING OF THE INDUSTRIAL DEVELOPMENT AUTHORITY OF ROANOKE COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION CENTER ON APRIL 7, 1999 RESOLUTION CERTIFYING EXECUTIVE MEETING WAS HELD IN CONFORMITY WITH THE CODE OF VIRGINIA WHEREAS, the Industrial Development Authority of Roanoke County, Virginia has convened an executive meeting on this date pursuant to and in accordance with the Code of Virginia, Section 2.1-344(A) requiring a certification that such executive meeting was conducted in conformity with Virginia law. NOW, THEREFORE, BE IT RESOLVED, that the Industrial Development Authority of Roanoke County, Virginia, hereby certifies that, to the best of each members knowledge: 1. Only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting which this certification resolution applies, and 2. Only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Industrial Development Authority of Roanoke County, Virginia. On motion of Carole Brackman to adopt the Certification Resolution for executive session and carried by the following recorded vote: AYES: Carson Quarles, Carole Brackman, Ron Martin, Steve Musselwhite Rick Cranwell NAYS: None ABSENT: Neil Gallagher, Bill Branch A COPY TESTE: fwi,,04-6(,,, 44.4,4,4 Timothy W. Guba a Secretary-Treasurer