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HomeMy WebLinkAbout3/2/2010 - MinutesCommissioners Present: Mr. Steve Azar Ms. Martha Hooker Mr. Gary Jarrell Mr. Rodney McNeil Mr. David Radford Staff Present: Mr. Philip Thompson, Secretary Mr. Joe Obenshain, Senior Assistant County Attorney Mr. David Holladay (work session only) Mr. John Murphy (work session only) Ms. Megan Cronise (work session only) Ms. Nicole Pendleton Ms. Lindsay Blankenship (work session only) Ms. Becky Mahoney (work session only) Mr. Chris Patriarca (work session only) Ms. Susan Carter, Recording Secretary WORK SESSION: Mr. Azar called the work session to order at 4:00 p.m. Approval of Agenda Mr. Jarrell made a motion to approve the agenda, which passed 5-0. Approval of Minutes Ms. Hooker made a motion to approve the minutes of February 16, 2010, which passed 5-0. Discussion of Zoning Ordinance Amendments (Wind Energy) Ms. Blankenship provided an overview of different types of wind systems, including small, micro, hybrid, and utility scale systems. She stated many areas with sufficient wind to support a system are located in protected areas and cannot be developed. She reviewed a map illustrating wind class designations for appropriate sites for systems. She reviewed permitted uses and conditional uses which would require a special use permit. She then discussed general and design standards including setback requirements, minimal lot size, and maximum height of structure. Mr. McNeil inquired about method of measuring structures. Ms. Blankenship explained stipulations can be applied to the regulations. Mr. Azar inquired about height and setback restrictions. Mr. Jarrell inquired about easement acquisition for fall zones. Ms. Blankenship discussed proposed setbacks and fall zones for various types of structures. Page 1 of 5 ROANOKE COUNTY PLANNING COMMISSION MINUTES March 2, 2010 Ms. Hooker inquired about the timeline of ordinance. Mr. Thompson discussed current restrictions and the adoption process of the ordinance. Mr. McNeil noted some systems could potentially be very large. The commissioners and staff discussed wind farms currently operating in other states. Mr. McNeil discussed the importance of being prepared for future proposals. Ms. Hooker noted many ridgetop areas are federally protected from development. She discussed FAA lighting requirements of towers. Mr. McNeil discussed concentrating on areas which are practical for this type of development. Mr. Azar suggested studying individual sections of the county. Ms. Blankenship discussed incentives available for smaller systems. Mr. Azar discussed the importance of determining the AMP amounts. He stated systems would also need storage capability. Mr. Thompson noted monitoring of systems would be needed. Ms. Hooker expressed concern regarding systems which may be abandoned or decommissioned. Mr. Holladay suggested measuring setbacks from the property I ine since buildings may be constructed on adjacent properties in the future. Commissioner and Staff Comments Mr. Thompson stated Ms. Audrey Palmer, Community Development's IT Technical Contact would be available to assist with computer questions and issues at the first meeting of each month. Mr. Radford suggested incorporating input received from outside engineers into the private road standards. Ms. Cronise noted VDOT has changed some private road requirements. With no further comments, Mr. Azar adjourned the work session at 4:50 p.m. EVENING SESSION: Mr. Azar called the Public Hearing to order at 7:00 p.m. Ms. Hooker gave the invocation and led the pledge of allegiance. 1. The petition of Roanoke Moose Lodge #284, to obtain a special use permit in a ARCS, Agricultural Residential, District with conditions and special use permit, to operate outdoor gatherings on approximately 25 acres, located at 3233 Catawba Valley Drive, Catawba Magisterial District. Ms. Nicole Pendleton presented the staff report, including the history of the property and general use standards. She stated the special use permit would be effective for two years at which time the petitioner would be required to reapply for another special use permit. Ms. Hooker inquired about security and fire and rescue provisions. Ms. Pendleton stated the police department does not have any road requirements. Ms. Jarrell inquired about the music event and camping. Mr. Thompson discussed regulations regarding outdoor gatherings and camping. Mr. Willie Wines, Administrator, Roanoke Moose Lodge #284, stated camping is permitted at all times behind the lodge. He stated he has spoken with volunteers for security and others are available to provide emergency services. Ms. Hooker inquired about the number of security volunteers and how they will be identified. Page 2 of 5 ROANOKE COUNTY PLANNING COMMISSION MINUTES March 2, 2010 Mr. Wines stated approximately 10 people will provide security for the event and will have tags indicating they are security. He noted last year approximately 700 people attended the indoor event. Ms. Hooker inquired about total volunteers and campers. Mr. Wines stated approximately 75 volunteers and 50 campers would attend the festival. Ms. Hooker inquired about camping facilities. Mr. Wines stated at least 50 camping spaces and 30 hook -ups are available. He stated people with special needs would have first priority for the hook -up sites. Ms. Hooker inquired about parking in the field. Mr. Wines stated hard surface parking and parking in the field would be allowed. Mr. Radford suggested using the term emergency personnel in lieu of the term nurses. Ms. Hooker suggested having 3 emergency personnel available during the festival. Mr. Wines stated many lodge members are EMS personnel and would provide assistance during the event. Mr. Jarrell inquired about traffic circulation from Route 311. Mr. Wines stated the long driveway will provide an area for incoming vehicles which will prevent stacking of traffic on Route 311. Mr. McNeil inquired about event coordination with fire and rescue. Mr. Wines stated he has spoken with rescue personnel but has not yet spoken with the fire department. He noted he is a retired firefighter. Mr. McNeil suggested factoring the cost of fire fighter into event budget. Mr. Azar suggested having an ambulance onsite. Mr. Wines discussed this issue. Mr. Azar expressed concern regarding allowing fires at the event. Mr. Wines stated only the individual campsites would be allowed to have small camp fires. Mr. Azar expressed concern regarding sight distance on Route 311 at night. Mr. Wines discussed current lighting on the grounds. Mr. Azar suggested that lighting be provided on parking grounds for security and safety coverage. Mr. Thompson discussed 2010 and 2011 proposed dates for the event. He suggested deferring the fire issue to the fire marshal. Mr. Azar inquired about rain dates. Mr. Wines stated the event would be moved inside the building. Mr. Bob Colby, 3619 Absalom Smith Road, expressed concern regarding drug control, curfew of noise, and stage location. Mr. Wines discussed the proposed location of the stage. He stated the show will end 11:00 p.m. He noted they do not anticipate drug use at the event. Mr. Azar inquired about alcohol. Mr. Wines stated they will be selling alcohol. Ms. Hooker inquired about lighting for the parking area. Ms. Pendleton noted it would require a photometric plan and is not recommended by staff. Mr. Azar suggested using a light tower. Ms. Hooker stated since it is a temporary parking area, the lighting along the road should be sufficient. Ms. Pendleton noted vehicles will be coming and going throughout the event, as well as security with flashlights. Mr. Wines stated golf carts with lights will be used during the event. Mr. McNeil noted sporting events often do not have lighting in overflow parking. Mr. Wines stated alcohol will not be sold in the concert area. Ms. Hooker made a motion to recommend approval of the petition to the Board of Supervisors with the following conditions: 1. Substantial conformance with concept plan dated February 9 2010. Page 3of5 ROANOKE COUNTY PLANNING COMMISSION MINUTES March 2, 2010 2. Substantial conformance with Detailed Plan of Facilities dated February 11 2010. 3. Maximum number of ticket sales shall not exceed 1,200 tickets sold per day. 4. The special use permit shall be valid for a period of 2 years, with events taking place June 3 -5, 2010, and June 2 -4, 2011. 5. The Roanoke Moose Lodge shall notify the Zoning Administrator in writing of the event contact person with contact information at least 60 days prior to each event. 6. There shall a 100 -foot buffer along Route 311 where no parking will take place. 7. There will be no camping in front of the building. 8. A parking plan shall be submitted to the Zoning Administrator for review 60 days prior to each event to determine parking capacity and circulation. 9. There will be at minimum of 10 volunteers to provide security and a minimum of three (3) emergency medical personnel volunteers during the event. These volunteers will be identified by vests or badges. Mr. Thompson called the roll and the motion passed (5 -0) with the following vote: AYES: Azar, Hooker, Jarrell, McNeil, Radford NAYES: None ABSTAIN: None Final Orders 1. The petition of Green Ridge Baptist Church to obtain a Special Use Permit in a R -1, Low Density Residential, District to operate a religious assembly on 0.259 acre, located at 2721 Diplomat Road, Catawba Magisterial District was approved with conditions by the Board of Supervisors at the Public Hearing on January 26, 2010. 2. The proposed amendment incorporating Vinton Area Corridors Plan into the Roanoke County Comprehensive Plan was approved and adopted by the Board of Supervisors at the Public Hearing on February 23, 2010. Commissioners' Comments There were none. With no further business or comments, Mr. Azar adjourned the meeting at 8:45 p.m. Respectfully Submitted: clj�- Susan Carter Recording Secretary, Roanoke County Planning Commission Page 4of5 ROANOKE COUNTY PLANNING COMMISSION MINUTES Philip TP(ompson Secretary, Roanoke County Planning Commission Steve Azar Chairman, Roanoke County Planning Commission March 2, 2010 Page 5 of 5