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HomeMy WebLinkAbout11/15/2010 - Minutesw �_ i► ( op PLANNING COMMISSION WORK SESSION MINUTES Commissioners Present: Ms. Martha Hooker Mr. Gary Jarrell Mr. Rodney McNeil Mr. Jason Peters (arrived after approval of minutes) Mr. David Radford Staff Present: Mr. Philip Thompson, Secretary Mr. Joe Obenshain, County Attorney Mr. John Murphy Ms. Lindsay Blankenship Ms. Megan Cronise Mr. Chris Patriarca Mr. George Simpson Mr. Brian Epperley Mr. Joel Baker Guests: Mr. Scott Woodrum, VDOT Mr. Todd Maxey, Fire & Rescue Mr. Gary Huffman, Fire & Rescue CALL TO ORDER: Mr. Jarrell called the meeting to order at 6:00 p.m. Approval of Agenda Mr. McNeil made a motion to approve the agenda, which passed 4 -0. Approval of Minutes Ms. Hooker made a motion to approve the October 5, 2010, minutes which passed 4 -0. Mr. Radford made a motion to approve the October 19, 2010, minutes which passed 4 -0. Consent Agenda Ms. Blankenship provided a PowerPoint presentation for the Timberbrook Properties, IX, LLC, and Fincastle Equipment Company, LC, including a brief history of the petition, existing conditions, future land use, and an updated concept plan. She stated proffers have not been finalized. She discussed buffer yards and existing site conditions. Mr. McNeil inquired about stormwater runoff, detention ponds, and signage for truck traffic. Page 1 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES NOVEMBER 15, 2010 Mr. Thompson discussed these issues, noting signage will be determined by VDOT. Mr. McNeil inquired about the Clearbrook Overlay guidelines. Mr. Thompson explained zoning ordinance restrictions regarding retail development. Mr. McNeil noted the traffic impact analysis was based on the highest traffic count. Mr. McNeil and Mr. Radford inquired about the existing stream on the property. Ms. Blankenship discussed this issue. Mr. Simpson stated the stream is a jurisdictional matter. Ms. Cronise also discussed runoff issues on Amanda Lane. Mr. Jarrell inquired about increased buffering. Ms. Blankenship noted increased buffering would shield surrounding residences. Mr. Patriarca provided a PowerPoint presentation regarding Kingery Bros. Associates including the proposed layout, buffering, and existing conditions. He reported on citizens concerns expressed at the community meeting, including appearance, buffering, and screening of property. He reviewed the proposed conditions, including storage, landscaping, lighting, and signage. Mr. Peters inquired about the location of storage. Mr. Patriarca discussed the natural screening of property. Mr. McNeil noted the petitioner has been a long term resident and business owner of the county. Mr. Patriarca stated VDOT information indicates minimal traffic will be generated from the site use. Mr. McNeil suggested stipulating that additional material cannot be dumped on site. Mr. Thompson provided a brief overview of the Fellowship Community Church petition which included a description of the current and proposed use of the property. Mr. McNeil inquired about size of space included in the request. Mr. Thompson stated staff could specify the amount of space as a condition of the special use permit. Mr. Peters made a motion to approve the December 6, 2010, consent agenda which passed 5 -0. Wind Energy Regulations Mr. Thompson provided a brief overview of the proposed ordinance, including the revisions. Mr. Peters inquired about SCC regulations. Mr. Obenshain and Ms. Blankenship explained that state regulations are based on output of the system. Mr. Thompson and commissioners discussed proposed setback restrictions. The commissioners agreed setbacks could be made site specific during the SUP process. Mr. Thompson discussed noise regulations, noting only three SUP's have required decibel level limitations since 1989. Mr. McNeil suggested setting standard and adjust during SUP process. Mr. Jarrell noted noise level impact would be dependent upon the location of the system. Mr. Peters noted determining the decibel level would require hiring an acoustical engineer. He suggested setting the level low and requiring approval from the county to increase the level. Mr. Obenshain stated a qualified expert would be needed for litigation. Ms. Blankenship reviewed regulations of other localities. The commissioners discussed setting a standard and then making the regulation site specific with the SUP. Mr. Peters made a motion to set the maximum noise level at 60 decibels. Mr. McNeil seconded the motion. Page 2 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES NOVEMBER 15, 2010 Ms. Hooker expressed concern regarding allowing 365 days to remove a system which is in disrepair. Mr. Radford noted the property may have multiple turbines. Ms. Hooker suggested allowing six months to remove the system. Mr. Peters expressed concern regarding enforcement. Mr. Thompson briefly discussed the application process, noting further discussion is needed at next work session. Private Road Standards Staff and commissioners discussed roadway grades, including issues involving emergency vehicle access and operation. Ms. Cronise reviewed the proposed design standards. Mr. Woodrum stated VDOT's standard is currently 15% grade, noting snow removal was a consideration when revising VDOT regulations. Mr. Huffman stated some grades may be acceptable if the property levels out after reaching the top of the grade. Mr. Maxey stated the fire trucks are designed for 6% grade. Mr. McNeil stated setting a maximum grade is needed. Ms. Cronise discussed design exception regulations. Mr. Thompson discussed lighting and parking. Mr. Simpson discussed safety issues. Mr. McNeil suggested designing an agreement allowing law enforcement to penalize parking offenders. Mr. Obenshain noted this issue will require discussion with the police department. Mr. Radford expressed concern regarding certifying process of 'as builts.' Mr. Simpson and Mr. Epperley discussed this issue. Mr. Radford discussed the need for requiring a third party inspector. Ms. Cronise stated regulations were based on VDOT standards. Mr. Woodrum stated the developer has the responsibility to acquire inspections. Mr. McNeil stated the purpose of the standards is to insure the quality of roads which are being built. Ms. Cronise discussed bonds which are offered by the developer to insure quality. Mr. Obenshain discussed liability issues. Mr. Thompson and commissioners discussed timeline for public hearing. Mr. Huffman and Mr. Maxey provided a PowerPoint presentation which included medic units, pumper trucks, response to emergencies, and fire loss. They discussed how parking on narrow roadways impedes emergency vehicle access. Mr. Thompson noted the board of supervisors adopted the Fire Apparatus Resolution which regulates road width for access. Mr. McNeil expressed concern regarding safety. 2011 Meeting Schedule Mr. Peters made a motion to approve the 2011 Planning Commission Meeting Dates which passed 5 -0. Other Comments Mr. Thompson briefly reviewed upcoming petitions. With no further business or comments, Mr. Jarrell adjourned the meeting at 9:10 p.m. Page 3 of 4 Mar -07 -2011 01,23 PM Valley Boiler INC. 540 - 342 -0755 ROANOKE COUNTY PLANNING COMMISSION MINUTES Respectfully Submitted: c ism - L ' Susan Carter Recording Secretary, Roanoke County Planning Commission f V. Philip T mpson Secret dry, Roanoke County Planning Commission Approved: � ary J roll Chal an, Roanoke County Planning Commission NOVEMBER 16, 2010 2/3 Page 4 of 4