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Home My WebLink About12/3/2024 - Minutes o,;..:�. :. .:: : ROANOKE. COUNTY: •.:: : :: . •. :.:: : : : :: : �`3 PLANNING COMMISSI /in, ::MEETING MINUTES.':: December 3,:2024 ...Commissioners.Present: Mr: Rick James, Chairman: :: : M . Wayne Bower, Vice-Chairman .. . .: :.Mr:_Kelly McMurray : : : Mr: Troy Hendersonarrived:during9 Safe•Streets and Roads.for All Presentation), ::: : • :Commissiones:rAbsent:. - - Mr: Jim Woltz ...• .. . .... Staff.Present:: . .. . . . ::::. :..... . •.. .. :: . .. • Mr:Philip Thompson, Secretary Ms. Rachel Lower, Deputy:County Attorney :• .: : . . . Ms. Skylar Camerlinck, Planner I .. . .: • Ms: Alyssa Dunbar; Planner II Mr: Nathan Grim, Transportation Planner ... .. . . . : Ms. Megan Cronise, Assistant Director of Planning Mr.:Jason Nowak,: Planner I - Ms. Rebecca James,.Zoning Administrator Ms. Cecelia:Thomas, RecordingSecretary .. ...... . .. ... .. . .. ... .. . .. ... .. . . . . .. ...... . .. ... .. . . . . :. ...... . . . . .. ...... . .. ... .. . . . . .. ...... . . .::Call:to Order . : - Mr: James called the meeting to order at 4;05 p:.m. • Approval of Agenda::• Mr McMurray made a motion.to.approve the agenda,which.passed 3-0 ... .. . . • :Approval of Minutes : : . .. .. . . . .. : Mr, Bower made a motion to approve.the meeting minutes:from October:1,.2024, and:. October 15;:2024, which passed 3-0. .::Consent Agenda •• - : 1... The petition of ABoone:Real Estate, Inc:. to.rezone approximately 15:01 acres from . R-1:Low Density Residential District to:R-3 Medium Density.Multi-Family Residential •:'District in order to construct 138:townhouses and to rezone approximately 1.32 : acres from R-1 Low Density Residential. District to C-2 High Intensity'Commercial ' ::::': ' ... . . District for commercial uses including retail sales and restaurant uses on property . located at 6285,:6287, and 6288 Poage Valley Road; Windsor Hil s �.agisteria .:::.:District. Ms. Dunbar noted that the community meeting for this application will be held on December 10th at South County:Library from 5:00-7:00 p.m. She noted 352 mailers•went.out to citizens. Citizens have already called with concerns relating to traffic, water.and sewer, and schools:. .. Mr. McMurray:made a motion to approve the:consent agenda, which passed:3-:0,: :: • ROANOKE COUNTY PLANNING COMMISSION MINUTES DECEMBER 3,2024 Discussion of Safe Streets and Roads for All Comprehensive Safety Action Plan Megan Cronise introduced Thomas Roffe who presented on Safe Street and Roads for All Comprehensive Safety Action Plan. Ms. Cronise noted potential Roanoke County Transportation projects. Discussion of Roanoke County 200 Plan Implementation Mr. Thompson presented the Recommendations (Chapter 10) from the Roanoke County 200 Plan to discuss implementation with the Planning Commission. Discussion of 2025 Planning Commission Meeting Schedule Mr. James made a motion to approve the 2025 schedule, which passed 4-0. Citizen's Comments There were none. Comments of Planning Commissioners and Planning Staff Mr. Thompson informed the Planning Commission that a member of Planning staff, Brian Epperley, Transportation Engineer, passed away on December 2, 2024. They were informed of the times and location of the visitation and service. Mr. Thompson noted that staff has no new items to have the Planning Commission review at their December 16th meeting. Ms. Cronise informed the Planning Commission of VDOT's "Pardon Our Dust" meeting regarding the diverging diamond interchange on February 3rd at South County Library from 5:00-7:00 p.m. Adjournment The meeting adjourned for dinner at 5:36 p.m. EVENING SESSION Call to Order Mr. James called the meeting to order at 7:00 p.m. Invocation • Mr. James led the invocation and pledge of allegiance. Public Hearing 1.The petition of Tracy Etayo to obtain a special use permit to operate a short- term rental on approximately 0.18 acre of land zoned R-1, Low Density Residential District, located at 5445 Endicott Street, Hollins Magisterial District. Ms. Skylar Camerlinck presented an overview of the petition, the current use, proposed use, and future land use designation. It was noted that the parcel has Page 2 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES DECEMBER 3, 2024 been operating as a short-term rental since 2016. Ms. Camerlinck noted that. there have been no concerns relayed to the County about its operation. Danielle Cummings, 171 Dove Lane, a friend of Tracy Etayo, represented the applicant due to the applicant being in Panama. She noted that she is the secondary contact for the rental property. She noted that the primary contact for the rental property lives three blocks away from the property. It was noted that the applicant does live in Panama, but travels to the United States a few times a year. Ms. Cummings noted that Tracy has given numbers to all the neighbors to contact should there be any issues. She noted that one neighbor does contact her, even with minor things. Ms. Cummings noted that the limitation on parking will be updated to reflect the recommendations of Roanoke County staff. It was noted that the short-term rental is listed on Airbnb and VRBO. It was noted that there are cameras on the property so she can monitor what is going on at all times. It was noted that Tracy does have a cleaning service hired to take care of the home after every stay. Mr. James opened the public hearing, and with no one wishing to speak closed the public hearing. Mr. Bower noted that this one he would be wary of due to the absentee owner. However, if this were a local owner he believes that they would pass this without much question. So given the fact that there is no one here to speak against it, and the County having no records of complaints he is ready to make a motion. Mr. Bower made a motion to approve the application with the following (7) seven conditions: 1. The short-term rental shall be limited to the finished area of the existing residential dwelling indicated by the applicant (approximately 1,900 square feet). 2. The number of overnight guests shall not exceed ten (10) people. 3. The number of vehicles allowed at the short-term rental shall be limited to the number of provided onsite parking spaces located in driveways and other designated approved parking areas, which is four(4) vehicles. 4. The property owner shall provide and maintain in good working order every smoke detector, carbon monoxide detector, and fire extinguisher required by law. Exits required by law shall not be obstructed. 5. The property must maintain a residential appearance. No signage shall be allowed with the short-term rental use. 6. No events such as parties, banquets, weddings, receptions, meetings, or similar events shall be allowed with the short-term rental use. 7. A business license shall be obtained from the Commissioner of Revenue for the short-term rental use. The motion passed 4-0. Page 3 of 4 ROANOKE COUNTY PLANNING COMMISSION MINUTES DECEMBER 3,2024 Citizen's Comments There were none. Comments of Planning Commissioner's and Planning Staff Mr. Thompson informed the Planning Commission that the State of the County is Thursday, at 7:00 a.m. Mr. Thompson informed the Planning Commission of the Roanoke County Christmas Luncheon. Mr. Henderson made a motion to cancel the December 16th, 2024, Planning Commission meeting, which passed 4-0. Final Orders The rezoning application of Dale Wilkinson was approved by the Board of Supervisors at its October 22, 2024, meeting. , The zoning ordinance amendments to limit the proximity of a tobacco/vape shop within 1,000 feet of a school was approved by the Board of Supervisors 4-1 at its October 22, 2024, meeting. Adjournment The meeting adjourned at 7:32 p.m. Respectfully Submitted: elia Thomas Recordin Secretary, Roanoke County Planning Commission Philip Th pson . °‘41(7— Secretary, Roanoke County Planning Commission ‘-t. - Rick James Chairman, Roanoke County Planning Commission Page 4 of 4