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HomeMy WebLinkAbout10/6/2009 - MinutesCommissioners Present: Mr. Steve Azar Ms. Martha Hooker Mr. Gary Jarrell (arrived after Consent Agenda approved) Mr. Rodney McNeil Mr. David Radford Staff Present: Mr. Philip Thompson, Secretary Mr. Paul Mahoney, County Attorney Mr. Tarek Moneir Mr. John Murphy Mr. David Holladay (work session only) Ms. Megan Cronise (work session only) Ms. Amanda Micklow (work session only) Ms. Nicole Pendleton Ms. Lindsay Blankenship (work session only) Ms. Tammi Wood Mr. Tim Beard (work session only) Ms. Thelma Shrewsbury Ms. Denise Sowder Ms. Susan Carter, Recording Secretary WORK SESSION: Ms. Hooker called the work session to order at 4:06 p.m. Approval of Agenda Mr. Azar made a motion to approve the agenda, which passed 4-0. Approval of Minutes Mr. McNeil moved to approve the minutes of September 1, 2009, and September 15, 2009, which passed 3-0-1, with Mr. Azar abstaining from approval of September 15, 2009, minutes. Approval of Consent Agenda Mr. Holladay stated a community meeting regarding Foxhall Properties, LLC, will be held October 12, 2009, at 7:00 p.m. in the Glenvar Middle School auditorium. Mr. Azar made a motion to approve the consent agenda, which passed 4-0. Mr. Thompson reviewed Mr. Paul Mahoney's memo regarding voting procedures. He reviewed the proposed amendments to bylaws which include term limits, voting regulations, and time limits for speakers at public hearings. The commissioners briefly discussed applying time limits to speakers. Page 1 of 7 ROANOmE COUNTY PLANNING COMMISSION MINUTES October 6, 2009 Presentations on Training MS. MicWOxv and M6. Blankenship provided 8 PovverPoiDt presentation during which they discussed the Roanoke River Watershed Conference. Ms. K4iCkovvfirst discussed the upper Roanoke River watershed, hVdnO|O8ic cycle, and pollution issues. K48. Blankenship discussed trends and issues which impact the watershed, including VVGt8[ quality and quantity, land UG8 and government policies. She reviewed General Assembly House Bill 1177 which allowed for the development of Virginia Stormvvater Management Program /V8MP\. She stated this program provides for the consolidation and |OCa| governing of resources. She reviewed definitions, technical criteria, and fees associated with projects. She reviewed pollutant restrictions, Total K48XiDlUDl Daily Load (TMC)[). MS. Blankenship discussed the infrastructure in the Roanoke Valley, including i[8at08Dt plants, p011UbOO control plant, and bulk water sales iO neighboring localities. She discussed strategic VVeSt8[O Virginia VyGb9[ /\UthO[ib/ (W\8W/\) programs which include asset Ol8DGgHrOeOt and CODlDlUOitv pnOgn8OlS. She discussed the impact of transportation OO VV8te[ quality issues, including the effects Of pervious and impervious surfaces and long range transportation planning. MS. MicNnw stated the goal of the 2003 Long Range Water Supply Study is t0 insure safe drinking water. She Stated the study included existing VV81e[ SVGtgRU3, population projections, d808Dd analysis, and alternative sources of supply. She discussed the |8Odcare programs which are currently in G[8ySOD County and the Catawba area. She stated the goals include increasing incomes, improving community services and amenities, and protecting resources. MS. Pendleton provided a POVVerPoiOt p[8GeDt8tiOO regarding Managing VV8t Weather with Green Infrastructure. She discussed the consequence of development to U[b@D streams. She C0DlpGFed the effects of large SbJ[Dls and SDl8|| sbJr[DS. including runoff volume and pOl|Ut8O[S both pre-development and post-development. She discussed green infrastructure practices, including amended soils, bioret8DUOO permeable pavements, green roofs and walls, and water conservation. She stated Upfront costs are often higher but projects provide long range savings. She stated benefits include increased property values, public health benefits, C[iDle F8dUCtiVn 8i[ qU@Utv i0pn}Ve0eOt. and surface VV8tOr protection. She stated the Western Virginia R8giOD8| Jail has iDCD[pO[8t8d g[88D features into the structure. M[. Radford inquired about implementation of green development. Ms. HDOk8[ inquired about incentives and regulating green development. Mr. Holladay discussed LEEO incentives and other programs available. M[. McNeil inquired about cost comparison. M[. ThODlp8OD discussed reducing requirements for 8tOr0VV@te[ 0@O8g8nneDt ponds which would allow for more 18Od for development. MS. Pendleton discussed the advantages of using O8UN3 pl8Ots, including decrease ofmaintenance costs for plantings. Mr. Thompson noted the decrease in costs for long [e[0O 0naiOtGO@OCG Of retention ponds. M[. McNeil expressed concern regarding the expense of green roof leakage. yWo. PeDd|8h}O discussed this ieeUe. noting many green roofs are integrated into new construction. Ms. Hooker discussed the importance of staying abreast of this type of development. K8F. Azar discussed fees involved in this type of development, noting the importance Of developer participation. LEED Incentives M[. Thompson discussed the importance of exploring greener development and having incentives available. He discussed the need to have eX80p|ee of this type of development |OC8||y. He noted green development may be more prevalent 8G land values increase. Commissioner and Staff Comments Mr. Thompson briefly updated the commission oD the public hearing petitions. With OO further comments, Ms. Hooker adjourned the work session at 5:46 p.m. Page 2 of 7 ROANOKE COUNTY PLANNING COMMISSION MINUTES October 6, 2009 EVENING SESSION: Ms. Hooker called the Public Hearing to order at 7:00 p.m. Mr. Radford gave the invocation and led the pledge of allegiance. The petition of Fralin S P, LLC, to rezone 12.691 acres from C-2, General Commercial, District, and R-3, Medium Density Multi-Family Residential, District to R-4C, High Density Multi-Family Residential, District with conditions for the purpose of constructing multi-family and townhouse residential units (maximum of 115 units), located at 6044 Peters Creek Road, Hollins Magisterial District. Mr. John Murphy presented the staff report, including land use designation, history of the property, and stormwater management. He reviewed concerns from community meeting which included increased traffic on Nover Avenue. He stated VDOT encourages connectivity of roads. He stated the facade of the buildings has not been proffered. He stated the petitioner has agreed 5.5 acres will be dedicated to the county for a stormwater retention pond. Mr. Robert Fralin, Fralin S P, LLC, stated the proposed development would be a reduction in density compared to the currently permitted use. Mr. Sean Horne, Balzer & Associates, Inc., provided a brief history of the process, noting originally the development was to be zoned R-3. He stated the petitioner has been working in conjunction with Mr. George Simpson, County Engineer, to dedicate the land in order to reduce the density. He stated the buffer has been increased in order to keep the apartments separated from single family residences. He stated the most significant concern is connecting to Nover Avenue which is the most feasible option. Mr. Fralin noted they are not adding a connection but using a roadway which already exists. Mr. Horne stated that although the petitioner has the right to connect to all public roads, he is limiting access only to Nover Avenue which will serve predominantly existing residents traveling to the traffic light. Ms. Hooker inquired about property ownership. Mr. Fralin stated he is a general partner of Fralin S P, LLC. Ms. Hooker inquired about proffered conditions. Mr. Horne stated the Master Plan is being proffered. Mr. Mahoney discussed this issue, Mr. Fralin agreed to the addition of a proffered condition regarding a timeline for amenities. Mr. Jarrell inquired making Nover Avenue a one way street which would allow exiting only. Mr. Horne reiterated the intent of using Nover Avenue is connectivity. Mr. Jarrell inquired about bonding. Mr. Horne noted bonds are required by the county. Mr. Jarrell inquired about when the walking trail would be constructed. Mr. Fralin stated typically it would be constructed in phases. Mr. Horne discussed the site plan including the elevation of the proposed construction and existing homes. Mr. Jarrell inquired about trash collection. Mr. Horne stated they are working on clumpster placement. Mr. Jarrell noted the petitioner may need to apply time restrictions for emptying dumpsters. Mr. McNeil requested information regarding about the conformity to the concept plan. Mr. Horne stated the petitioner would agree to substantial conformity. Ms. Hooker inquired if the appearance of the building would be included. Mr. Horne affirmed the appearance would be included in substantial conformity. Mr. Azar inquired about signage and fencing design. He also reviewed community concerns regarding phasings of development. Mr. Fralin stated they plan to build the walking trails as buildings are completed. Mr. Azar expressed concern regarding incomplete list of materials to be used. Mr. Horne agreed to use wood or vinyl fencing in compliance with county requirements. Mr. Azar inquired about maintenance of walking trails. Mr. Fralin stated the Homeowners' Association (HOA) would be responsible for maintenance. Mr. McNeil inquired about transfer of responsibility when completed. Mr. Fralin stated he would be an owner within the HOA. Mr. Horne noted Mr. Fralin would be the predominant owner of rental units. Mr. Jarrell inquired about the development of roads and traffic flow. Mr. Scott Woodrum, Page 3 of 7 ROANOKE COUNTY PLANNING COMMISSION MINUTES October 6, 2009 VDOT, discussed the review process of the proposed roads. He reviewed the VDOT's traffic analysis, noting residential traffic was a primary consideration. He explained the importance of connectivity of roads. Mr. Azar inquired about private roads within the development. Mr. Woodrum explained the county would not be responsible for roads within development. Mr. Radford requested more information regarding VDOT's preference for connectivity of roads. Mr. Woodrum discussed issues which occur in areas which do not have connectivity of roadways. He stated traffic flow and safety are important considerations. Mr. Steve Schmitt, Balzer & Associates, Inc., stated they are working with VDOT to meet regulations. Mr. Jarrell inquired about developing the property without opening Nover Avenue. Mr. Murphy explained subdivision requirements. Mr. Jarrell suggested exploring development of private road access. Mr. Murphy expressed concern regarding VDOT requiring turning lanes for the development. Mr. Horne stated road would serve both residential and commercial areas. Mr. Mahoney discussed private road standards in Planned Residential Developments. Mr. Murphy discussed private roads in R-3 and R-4 zoning districts. Mr. Horne explained the private road would extend across property and would include a commercial entrance. Mr. McNeil inquired about issues if property is sold. Mr. Horne discussed commercial entrance options of the C-2 zoned properties. Mr. Radford expressed concern regarding private roads in mixed use areas. Mr. Radford inquired about regional stormwater management. Mr. Simpson discussed stormwater management, including the 5.5 acres which will be dedicated to the county. He discussed the history of the property. He stated the pond will provide a major advantage downstream from the site. Mr. Jarrell noted residents on Nover Avenue have previously experienced stormwater runoff issues. Mr. Simpson noted drainage in this area is poor due to the flat topography. Mr. Thomas Bandy, 1312 Nover Avenue, expressed concern regarding safety of children in the area due to speeding vehicles and increased traffic. He also expressed concern regarding maintenance of the proposed the development. Ms. Deborah Reedy, 1343 Nover Avenue, expressed concern regarding traffic and grading impacts to Vivian Avenue and Nover Avenue. Mr. Horne discussed grading of Nover Avenue. Mr. Jarrell inquired about the construction of a retaining wall. Mr. Horne discussed maximum height of the retaining wall. Mr. Jarrell stated growth is positive for the area but impacts on neighborhood are unfortunate. Mr. Azar noted it is an opportunity to acquire a good development. Ms. Hooker requested proffered conditions be clarified. The petitioner, commissioners, and staff discussed and agreed on the proffered conditions as follows: 1. The developer hereby proffers substantial conformance with the "Suncrest Masterplan", prepared by Balzer and Associates, Inc. dated 4-3-09, revised 8 -7- 09, and last revised 8-31-09. 2. The developer proffers a maximum of 115 residential units for the R-4 portion of the subject property. 3. There will be no vehicular access from Vivan Avenue to the subject parcel. 4. Signage for the Suncrest community will be provided by a monument style sign not to exceed 8' in height and 15' in width and be in compliance with Section 30- 93 Signs of the Roanoke County Zoning Ordinance. Page 4 of 7 ROANOKE COUNTY PLANNING COMMISSION MINUTES October 6, 2009 5. Site and parking lot lighting shall be provided utilizing residential post top mounted fixtures and be in compliance with Section 30-94 Exterior Lighting of the Roanoke County Zoning Ordinance. 6. A 15' buffer yard shall be provided along the eastern property line and a portion of the northern property line as indicated in Section 30-92-6 of the Roanoke County Zoning Ordinance. 7. The community walking trail shall be a minimum of 5' in width and be constructed of asphalt, concrete, or a crushed stone material to be completed with each residential phase of construction. 8. The developer hereby proffers substantial conformance with the "Suncrest Multifamily Residential Development Front Elevation", prepared by Balzer and Associates, Inc. dated 9-16-09. 9. The developer shall dedicate fee simple to the Roanoke County Board of Supervisors approximately 5.5 acres as shown on the "Suncrest Masterplan" prepared by Balzer & Associates Inc. dated 4-3-09, revised 8-7-09, and last revised 8-31-09. This dedication shall take place upon the approval of the subdivision plat or site plan for the first residential phase of the project. Mr. Jarrell moved to approve the petition including nine (9) conditions to the Board of Supervisors. Mr. Thompson called the roll and the motion passed (5-0) with the following vote: AYES: Jarrell, Azar, McNeil, Hooker, Radford NAYES: None ABSTAIN: None 2. The petition of StellarOne Bank and Bonsack Baptist Church Trustees to rezone 4.64 acres from R-1, Low Density Residential, District and R-1S, Low Density Residential, District with a special use permit, to C-1, Office, District for the purpose of constructing a bank with a drive-thru, located at 4903 and 5007 Cloverdale Road, Hollins Magisterial District. Ms. Nicole Pendleton presented the staff report, including the current zoning regulations and concept plan. Mr. Radford inquired about signage. Ms. Pendleton discussed signage options in C-1 zoning district. Mr. Sean Horne, Balzer & Associates, Inc., discussed the need for both the bank and church properties to acquire additional access to the traffic light. He discussed bank signage, noting the bank prefers not to proffer signage. Mr. Jarrell requested the commission be shown a rendering of signage. Mr. Horne agreed to this request. Mr. Radford inquired about church parking. Mr. Horne stated the parking will serve as auxiliary parking for the church. Mr. Jarrell inquired about the status of the barn. Mr. Horne stated the barn will remain intact. He stated the bank would be willing to proffer the signage if allowed to have monument style sign in conformity with the county standards. Mr. Azar expressed concern regarding visibility of signage for nearby neighborhood. The petitioner, commissioners, and staff discussed signage. Mr. Larry Patton, StellarOne Facility Director, stated the company has several signage styles. He expressed concern that restricting signage would reduce visibility of the building location for potential customers. He stated the signage would complement the building style of the bank. Mr. Jarrell suggested continuing the petition in order to Page 5 of 7 ROANOKE COUNTY PLANNING COMMISSION MINUTES October 6, 2009 review signage. Mr. McNeil discussed monument signage on other properties nearby. Mr. Horne noted the church would prefer to move forward with the petition. Ms. Pendleton discussed staff's recommendation regarding signage height. Mr. Azar reiterated continuing the petition until more detailed information is received regarding signage. The petitioner, commissioners, and staff discussed signage. The petitioner agreed to the following proffered conditions: The petitioner hereby proffers substantial conformance with the "StellarOne Bank", Exhibit 'A' Conceptual Masterplan, prepared by Balzer and Associates, Inc., dated 08/07/09 and amended 09/16/09, for Future Tract 'A' and substantial conformance for access provided on Future Tract 'B'. 2. The architecture of the building to be constructed on Tract 'A' will be in substantial conformance with Exhibit 'B', dated 08/06/09. 3. Signage shall be a monument style with a maximum height of 10 to the top of the sign structure. The sign face shall not exceed 40 square feet of sign area. This condition shall apply to both tracts "A" and "B". This proffer, however, will not prohibit the incorporation of an electronic readerboard into either monument sign. Mr. Jarrell moved to approve the petition including conditions to the Board of Supervisors. Mr. Thompson called the roll and the motion passed (5-0) with the following vote: AYES: Jarrell, Azar, McNeil, Hooker, Radford NAYES: None ABSTAIN: None 3. The petition of Fountain Head Land Company, LLC, to amend the Planned Residential Development Master Plan related to at-grade golf cart crossing on Pitzer Road for Fountain Head Golf Resort (Ballyhack) which measures approximately 375 acres, Vinton Magisterial District. Mr. John Murphy presented the staff report. Mr. Barry L. Draper, 4266 Horseshoe Bend Road, voiced concerns regarding the petition. He discussed safety issues with the site, noting several accidents have occurred in this area. He stated he supported the original request believing a tunnel under the road would be constructed for the golf cart crossing on Pitzer Road. Mr. Gerald Sink, 3455 Pitzer Road, expressed concern regarding safety near the proposed crossing due to vehicles travelling at a high rate of speed in this area. Mr. Azar stated the citizens were told the golf course would have tunnel access for the Pitzer Road crossing. Mr. McNeil agreed, noting an at-grade crossing was never mentioned during the previous public hearing. Mr. Radford suggested allowing the at- grade crossing and constructing the tunnel when economy improves. Mr. Jarrell stated the commission previously agreed the tunnel would be constructed. Mr. Horne discussed allowing the at-grade golf cart crossing for 2-3 years until the economy has stabilized. He noted the tunnel was previously scheduled to be built in conjunction with the clubhouse. Mr. McNeil inquired about when the clubhouse would be constructed. Mr. Horne stated it was scheduled to be constructed in spring 2010. Mr. Azar expressed concern regarding safety issues. Ms. Hooker discussed the similar safety issue when farm equipment crosses Pitzer Road. She noted other by-right uses may increase density. Mr. McNeil inquired about enforcement of time limit if crossing Page 6 of 7 ROANOKE COUNTY PLANNING COMMISSION MINUTES October 6, 2009 temporarily allowed. Mr. Mahoney discussed enforcement of this issue Mr. Azar moved to approve the amended PRD including conditions to the Board of Supervisors. Mr. Thompson called the roll and the motion passed (4-1) with the following vote: AYES: Azar, McNeil, Hooker, Radford NAYES: Jarrell ABSTAIN: None Final Orders 1. The petition of Clyde and Amelia Roberson to obtain a Special Use Permit in a R-1, Low Density Residential, District to operate a private stable on 35.987 acres, located at 1927 Laurel Mountain Drive, Catawba Magisterial District was approved with condition by the Board of Supervisors at the Public Hearing on September 22, 2009. Staff and Commissioners' Comments Mr. Thompson stated a community meeting will be held on Foxhall Properties, LLC, on Monday, October 12, 2009 at 7:00 p.m. in the Glenvar Middle School Auditorium. Mr. Thompson also stated the Town of Vinton will have a work session regarding the Vinton Corridors Study on October 8, 2009. Mr. McNeil affirmed he would be attending the work session. Mr. Azar requested that a Planning Commission link be placed on the first page of the Roanoke County website to allow for easier access of information. With no further business or comments, Ms. Hooker adjourned the meeting at 9:57 p.m Respectfully Submitted: Susan Carter Recorq!g,g Secretary, Roanoke County Planning Commission nning Commission Approved: Martha Hooker Chairman, Roanoke County Planning Commission Page 7 of 7