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HomeMy WebLinkAbout7/9/2007 - MinutesROANOKE COUNTY PLANNING COMMISSION MINUTES JULY 9, 2007 Commissioners Present: Mr. Gary Jarrell Mr. Rodney McNeil Ms. Martha Hooker Mr. Al Thomason Mr. Steve Azar Staff Present: Mr. Philip Thompson Mr. Joe Obenshain, Sr. Assistant County Attorney Mr. David Holladay Ms. Becky Mahoney Mr. Tim Beard Mr. John Murphy Ms. Nicole Gilkeson Ms. Susan Carter, Recording Secretary WORK SESSION: Session opened at 4:00 p.m. by Mr. Jarrell. Approval of Agenda Mr. Azar moved to approve the agenda. Motion passed 5 -0. Approval of Minutes Mr. Azar moved to approve the June 5, 2007 PCPH minutes and June 19, 2007 PCWS minutes. Motion passed 5 -0. Approval of Consent Agenda Mr. Beard, Ms. Mahoney, and Mr. Thompson provided brief overviews of the consent agenda items. Staff and the commissioners discussed various aspects of the petitions. Ms. Hooker moved to include Item 3.a. Solid Waste Collection on Private Streets in Cluster Developments as part of the Cluster Ordinance Revision discussion and remove it from the Consent Agenda. Motion passed 5 -0. Ms. Hooker moved to approve the consent agenda. Motion passed 5 -0. Comments Mr. Thompson introduced new Planning Department staff member, Ms. Nicole Gilkeson. He stated Mr. Chris Patriarca will begin his employment with the Planning Department on July 23`d. Mr. Thompson and commissioners discussed acquiring a recording of the transportation and land use summit which is to be held on Tuesday, July 24, 2007. Mr. Holladay provided a powerpoint presentation of the Girl Scouts of Virginia Skyline Council, Inc. He and the commission discussed various aspects of the property. Site Viewing The meeting was adjourned for site viewing at 4:58 p.m. PUBLIC HEARING: Mr. Jarrell called the meeting to order at 7:00 p.m. Mr. Azar gave the invocation and led the pledge of allegiance. 1. The petition of Girl Scouts of Virginia Skyline Council, Inc., to revoke Ordinance 111400 -8 granting Special Use Permits to operate a camp and a day care center, and to obtain a Special Use Permit to operate activities, meetings, day camps, after - school programs, and overnight camping on 63.12 acres, located near 5488 Yellow Mountain Road, Cave Spring Magisterial District. Mr. David Holladay, Roanoke County Planning Department, presented the staff report. Mr. McNeil inquired about the traffic impact analysis. Mr. Holladay stated the petitioner has submitted traffic information from Rising Star and a document from a comparable property in Colorado. Mr. Azar inquired about signage and lighting. Mr. Holladay stated that the Zoning Ordinance use and design standards for this use did not address signage and light pole height. Mr. Azar inquired about trails on the property. Mr. Holladay discussed the trails. Mr. Azar asked when the traffic impact analysis would be available. Mr. Holladay deferred the question to the petitioner. Ms. Hooker inquired about the similarity of the submitted traffic information to the proposed use. Mr. Holladay discussed this issue. Mr. Ed Natt, Esquire, spoke representing the petitioner. He introduced Girl Scout representatives. He provided a brief history of the petition. He discussed citizen concerns discussed at the Community Meeting. He stated the petitioner is a reputable national organization and would not harm the property. He stated no complaints were received from neighbors of the previous camp. He reviewed the concept plan. He stated the power company easement will not be used as an access to the property. He stated the Girl Scout organization is volunteer based. He stated they plan to construct a rustic amphitheater near the creek. He discussed noise, use of facility, alcohol restriction, parking, and transportation. He stated they may rent to outside agencies in order to generate revenue. He stated a full time manager will reside on property. He stated 96 onsite parking spaces will be available. He discussed off - site parking and shuttle arrangements. Mr. Natt discussed the time F) constraints regarding acquiring a traffic impact analysis. He stated the traffic information submitted is similar, but not identical to the current petition. He discussed VDOT's comments. He stated much of the traffic will occur on Saturday and Sunday. He stated the use conforms with the Comprehensive Plan. Ms. Jean Anne Hughes, Chief Operating Officer of the Girl Scouts of Virginia Skyline Council, Inc., discussed the integrity of the organization. She stated they cover 36 counties. She stated the camp would have a positive economic impact on the area. She stated the property will be developed in phases, costing a total of $11,000,000. She discussed safety standards. She stated most participants carpool with other troop members to attend camp. She stated there are six large events per year. She stated some events are held by other community organizations. Mr. McNeil stated the citizens had expressed concern regarding rental of the property. Mr. Natt stated large events would be Girl Scout functions held on the weekends. Mr. McNeil inquired about shuttling. Mr. Natt stated he has received verbal agreements for other venues for offsite parking. Mr. McNeil inquired about turning lanes and stacking on Route 220. Mr. Natt stated building a turning lane would be cost prohibitive for the organization. Mr. McNeil inquired about fire protection. Mr. Natt stated Back Creek and a swimming pool would be available as water sources. He stated the organization standards include safety requirements. Mr. McNeil inquired about Fire & Rescue comments. Mr. Holladay discussed the comments. Ms. Hooker inquired about the onsite residential manager. Ms. Hughes stated the person will be coming in 12 -18 months. Ms. Hooker inquired about shuttle service needs. Ms. Hughes discussed the large events and activities, noting most vehicles will enter and exit once. Ms. Hooker also asked if the camp would be available for public use. Mr. Natt stated it will be available for organizations to use or rent. Ms. Hughes stated they will collaborate with other youth organizations. Mr. Thomason inquired about supervision while at the camp. Mr. Natt and Ms. Hughes discussed how the level of supervision is dependent upon the age group. Mr. Jarrell inquired about site supervision while camp is in operation. Mr. Natt stated a Girl Scout supervisor will be onsite during all activities. Mr. Jack Pate, 5642 Yellow Mountain Road, stated other camps have lakes. He expressed concern regarding fire control. He expressed concern regarding road condition and increased traffic will cause an increase in accidents. He stated the water and septic may not be adequate. He stated 1 -73 may also be routed through the area. Ms. Carolyn Holland, 5697 Hillside Road, expressed concern regarding the high volume of traffic turning onto Route 220. She stated many people may prefer not to participate in the shuttle service. She discussed the importance of acquiring a traffic study. She expressed concern regarding usage of the facility by other groups. She requested only allowing the Girl Scouts or organizations with similar guidelines be allowed to use the facility. 3 Ms. Deborah Smith, 5512 Yellow Mountain Road, discussed the importance of acquiring a traffic impact analysis. She stated Rising Star's parking needs have exceeded availability of spaces. She requested 'no parking' signs be placed on Yellow Mountain Road, She asked how the park and ride will be enforced. She expressed concern about the impact on Back Creek. She also expressed concern regarding fire protection. Mr. Rupert Cutler, spoke in favor of the petition. He stated the area is a good location for environmental education. He stated the property is suitable to be placed in a land trust to be maintained as rural preserve. He discussed the importance of educating young people about environmental issues and conservation. Ms. Helen Ruth Burch, 5209 Grandin Road Extension, Girl Scout volunteer, spoke in support of the petition. She stated their organization has a good safety record. She discussed mandatory compliance with safety standards. Mr. Natt stated out of town visitors would be directed to use park and ride service. He stated no amplification would be used at the camp. He stated they would meet fire standards. He stated the Girl Scouts would be good neighbors. Mr. McNeil inquired about septic improvements. Mr. Natt stated they will have to meet county requirements. Ms. Hughes stated for large events they will provide portable restrooms. Mr. McNeil inquired about limiting the number of people allowed on the property. Mr. Natt stated they can limit number of people to the number permitted. Mr. Azar expressed concern regarding not having the traffic impact analysis and parking. Ms. Hughes explained parking arrangements for staff and parents. Mr. Azar expressed concern regarding signage and lighting. Mr. Natt explained signage would be in accordance with the ordinance. Ms. Hughes stated there would be security lighting, not stadium lighting. Mr. Natt stated if a traffic analysis is required, the petition will take longer. He stated if there is a critical issue, the petitioner will address it. Mr. Pate expressed concern regarding how supplies would be provided for camp functions. Mr. Natt stated large events would be held during daytime hours. Mr. McNeil reiterated concern regarding not having the traffic impact analysis, noting this requirement may need to be addressed in the ordinance. Mr. McNeil then made the motion to recommend revocation of Ordinance 111400 -8 granting SUP: AYES: Azar, McNeil, Thomason, Hooker, Jarrell NAYS: None ABSENT: None Motion passed 5 -0. M Mr. Azar suggested adding conditions regarding signage and lighting restrictions. Mr. McNeil then made the motion to recommend approval of the request with the following conditions: 1. The property shall be developed in substantial conformance with the following three documents submitted with the application: a. Concept Plan Program Center, Girl Scouts of Virginia Skyline Council, by Schmidt, Copeland Parker, Stevens, dated 510912007. b. Girl Scouts Virginia Skyline Council Facility Schedule, by Schmidt, Copeland Parker, Stevens, Facilities, pages 1 -3, and Phasing Plan, page 1. c. Narrative description of activities entitled "Girl Scouts of Virginia Skyline Council, Inc. Program Center, Tax Map Parcels 99.00 -2 -6.2 and 99.00- 2 -6.3, two unnumbered pages. 2. The effective date of this ordinance shall be September 30, 2007. 3. Signage shall be limited to one ground level monument style sign at the main entrance not to exceed 4 ft. tall and 6 ft. long. 4. Lighting shall be downlit lamppost style not to exceed 10 feet in height. AYES: Azar, McNeil, Thomason, Hooker, Jarrell NAYS: None ABSENT: None Motion passed 5 -0. Final Orders The petition of Timothy and Rhonda Coleman to rezone 35.21 acres from 1 -2, Industrial District, to AG -3, Agricultural /Rural Preserve District, for the construction of a single family dwelling, located at 5242 Beason Lane, Catawba Magisterial District was approved by the Board of Supervisors at the Public Hearing on June 26, 2007. 2. The petition of Roanoke County Library Services and Roanoke County Board of Supervisors to rezone approximately 28.71 acres from R -1, Low Density Residential District, to C -2, General Commercial District, to construct a public library, and to obtain a Special Use Permit in order to allow a drive -in restaurant within the 5 public library, located at 5690 Merriman Road, Cave Spring Magisterial District was approved by the Board of Supervisors at the Public Hearing on June 26, 2007. 3. The petition of LaSonja McKinstry to obtain a Special Use Permit to operate a family day care home on 0.22 acre, located at 2627 Creekwood Drive, Catawba Magisterial District was approved by the Board of Supervisors at the Public Hearing on June 26, 2007. Comments The commissioners and staff discussed the traffic impact analysis requirements. Mr. McNeil requested the transportation manager brief the commission on the traffic impact analysis guidelines. There being no additional business, the meeting was adjourned at 8:45 p.m. Respectfully Submitted: c �1 _'C Susan Carter Recording Secretary, Roanoke County Planning Commission (5 Fd 'Y-- 4 Philip Th pson Secrets , Roanoke County Planning Commission Approved: Ga Jarrell C airman, Roanoke County Planning Commission 3