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HomeMy WebLinkAbout4/20/2004 - MinutesROANOKE COUNTY PLANNING COMMISSION WORK SESSION MINUTES -APRIL 20, 2004 Present: Mr. AI Thomason, Chairman Ms. Martha Hooker Mr. Steve Azar Mr. Gary Jarrell Ms. Janet Scheid, Secretary Mr. David Holladay Mr. Chris Lowe Ms. Susan Carter, Recording Secretary Guests: Ms. Annie Krochalis Mr. Charles Hofer Mr. Tim Thornton, The Roanoke Times Absent: Mr. Rodney McNeil WORK SESSION: Session opened at 4:10 p.m. by Mr. AI Thomason. Approval of Agenda Ms. Hooker moved to approve the agenda as amended. Motion passed 4 -0. Discussion of Community Plan Ms. Scheid stated the Catawba Ruritan Club has invited the commissioners and staff to attend their May 25 meeting. She stated staff plans to discuss the Comp Plan with this group during the meeting. Ms. Hooker stated it is important to find concerned citizens who would like to attend these meetings. Ms. Scheid suggested combining areas of the county by generally following the 1 -81 corridor. Mr. Azar stated Vinton and Mount Pleasant could be combined. Mr. Thomason suggested combining Cave Spring and Windsor Hills meetings at RCAC. Mr. Charles Hofer stated RCAC or Back Creek School would be acceptable. Mr. Thomason asked if a separate meeting would be held for Bent Mountain. Ms. Krochalis stated more people from the area would attend if the meeting was held on Bent Mountain. Ms. Scheid stated the Vinton /Mount Pleasant meeting could be held at the Charlie Hill Senior Center or Vinton Public Library. She suggested combining the Hollins and Glenvar meeting. Ms. Hooker asked if meetings could be added if a civic league requests a meeting. Ms. Scheid affirmed staff always accepts an invitation to attend a civic league meeting. Ms. Hooker inquired about the deadline for submitting the Comp Plan. Ms. Scheid stated legally the deadline was December 2003 but the BOS has allowed more time. She stated it is important to keep on schedule and present the Comp Plan to the PC in July 2004, if possible. Mr. Azar stated consistency is needed when setting Community Meeting dates. He suggested having all meetings on a particular day of the week. Staff and PC members discussed a tentative schedule for meetings: Vinton /Mount Pleasant 516 - Vinton Public Library or Charlie Hill Senior Center; Hollins / Glenvar 5113 - Glen Cove Elementary; Cave Spring /Windsor Hills 5120 - RCAC; Catawba 5125 - Fire Station or Community Center; Bent Mountain 5127 - Fire Station or Bent Mountain School. All meetings will be held at 7:00 p.m. Ms. Scheid stated the BOS would like to have a Joint Worksession with the PC which will most likely take place in June. She stated display stations could be set up. Ms. Hooker stated it is important to receive input from the citizens. Ms. Scheid stated staff would be present to answer questions and receive citizens input regarding displays. Ms. Hooker stated the project should remain a moldable project. Mr. Azar asked if more specific information regarding the Comp Plan was available. Ms. Scheid stated specific recommendations would be available for the Community Meetings. Mr. Hofer stated citizens will appreciate the presentations. Ms. Krochalis noted Glenvar and Hollins areas are far apart in distance. She stated she hoped meetings would stay small and allow for general discussion. She requested more specific information prior to the Community Meetings, if possible. Mr. Hofer stated Back Creek citizens started their educational process during their latest civic league meeting. He stated Ms. Jenny Henderson is the current president of the Back Creek Civic League. Ms. Krochalis stated Mr. Bruce Coffey is the current president of the Bent Mountain Civic League. Comments of Planning Commissioners and Planning Staff Mr. Azar inquired about having closed sessions for the PC to discuss personnel matters and recently received e- mails. Mr. Thomason asked staff to contact Mr. Mahoney regarding this request. Ms. Scheid stated she will contact Mr. Mahoney regarding closed session discussions. Mr. Azar also requested the procedure and structure of the worksessions be reviewed. Ms. Hooker stated she would like to be present to participate in this session. Ms. Scheid also noted PC members could also speak with staff regarding their concerns. Ms. Scheid stated the May 18 will be left open to use as a worksession if deemed necessary. Adjournment The meeting was adjourned at 4:47 p.m. Respectfully Submitted, Approved: 9 - (- Secretary, Roanoke County Planning Commission 2