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HomeMy WebLinkAbout10/5/2004 - MinutesROANOKE COUNTY PLANNING COMMISSION MINUTES OCTOBER 5, 2004 Present: Mr. Al Thomason Ms. Martha Hooker (arrived after approval of consent agenda) Mr. Steve Azar Mr. Rodney McNeil Mr. Gary Jarrell Mr. Arnold Covey Ms. Janet Scheid, Secretary Mr. John Murphy Ms. Tammi Wood Mr. David Holladay Mr. Chris Lowe Mr. Tim Beard Ms. Susan Carter, Recording Secretary Guests: Mr. Charles Hofer Ms. Melody Williams Mr. Tim Thornton, The Roanoke Times Ms. Annie Krochalis Mr. Bob Flynn Mr. Jerry Grubb WORK SESSION: Session opened at 4:01 p.m. Approval of Agenda Mr. Azar moved to approve the agenda as amended. Motion passed 4 -0. Approval of Minutes Mr. Azar moved to approve the September 7, 2004 PCPH minutes. Motion passed 4 -0. Mr. McNeil moved to approve the September 21, 2004 PCWS minutes. Motion passed 4 -0. Approval of Consent Agenda Mr. Jarrell moved to approve the consent agenda. Motion passed 4 -0. Discussion of Comprehensive Plan • Final Review of Economic Development and Transportation Sections • October 4, 2004 Board of Supervisors Worksession with Dr. Mike Chandler • October 13, 2004 Open House Mr. Anthony Ford reviewed the latest revisions to the Transportation section. He discussed proposed authorization regarding requesting traffic studies. Mr. McNeil inquired about the consideration of roads if development is by right. Mr. Ford stated VDOT can make it a consideration. Mr. McNeil asked about entrance permit onto public roads regardless of size. Ms. Scheid stated VDOT can request mitigation for extra lanes. Mr. Azar asked if citizen input from the October 13 Open House would be included in the draft Plan. Ms. Scheid stated all coments will be reviewed and presented to the Planning Commission. The Commission will determine if revisions are warranted. Mr. Ford noted many of the revisions to the Transportation section were based on citizen input. Ms. Scheid explained the process regarding approval of the Comp Plan. Ms. Scheid reviewed the most recent revisions made to the Economic Development section by Mr. Doug Chittum. She noted guidelines have been added in order to mitigate impacts of new developments. Mr. McNeil asked about the inclusion of overlay corridors. Ms. Scheid stated text will be added referencing the overlay areas within the Implementation Strategies section. Mr. Mahoney stated the overlay corridors would be addressed in the Zoning Ordinance. Ms. Scheid noted the Growth Management section would be discussed at the Planning Commission Worksession on October 19 She stated staff has been working on land use maps following recommendations from Dr. Chandler, Ms. Scheid discussed tentative dates for a PCIBOS Joint Worksession with Dr. Chandler in November. She noted the Planning Commission will have better guidance for the Zoning Ordinance changes after the Comp Plan is approved. She reminded the commissioners about the Comp Plan Open House to be held on October 13, 2004 from 3:00 p.m. - 7:00 p.m. She stated they will have available land use map changes and final versions of chapters except for the Growth Management section. Discussion of Spot Blight Abatement Program Mr. Paul Mahoney, County Attorney, stated that on September 28, 2004 the BOS adopted a Spot Blight Abatement resolution. He provided an explanation of the resolution. He stated the county had received many citizen complaints regarding deteriorating structures. He stated this creates blight in the neighborhood. He stated other Virginia localities have utilized this type of program. He explained the review process used when making the determination whether the property is a blighted area. Mr. Thomason asked for clarification of blight. Mr. Mahoney stated blight will be measured from a higher standard than other normal zoning violations. He stated this procedure will be somewhat expensive. Mr. Azar expressed concerns regarding time frame for property owner to raise capital for repairs and cost to the taxpayers. Mr. Mahoney stated the property owner could submit a plan to the committee for its review and approval in order to allow the owner time to make improvements. Mr. McNeil inquired about other localities using this type of program. Mr. Mahoney stated the City of Norfolk has had success with this type of program. Mr. McNeil expressed concern regarding this type of program application. Mr. Mahoney stated the county plans to closely follow state standards regarding the application of this program. 2 Site Viewing The meeting was adjourned for site viewing at 4;48 p.m. PUBLIC HEARING: Mr. Al Thomason called the meeting to order at 7:00 p.m. Mr. Rodney McNeil gave the invocation and led the pledge of allegiance 1. Public Hearing to receive public comments on a proposal to adopt a revised Community (Comprehensive) Plan for Roanoke County, Virginia. The proposed Community Plan is comprised of both text and maps. Once recommended by the Planning Commission and adopted by the Board of Supervisors, the plan will serve as a general guide for a long range use and development of all land within Roanoke County. The proposed plan has been prepared in accordance with guidelines contained in Sections 15.2 -2223 and 2224 of the Code of Virginia, and Section 30 -8 -1 of the Roanoke County Zoning Ordinance. (Continued to November 2, 2004) 2. The petition of Roanoke Council of Garden Clubs, Inc. to rezone 2.37 acres from C1 C, Office District with conditions to C1 C, Office District with Amended Conditions and rezone .28 acres from R1 Low Density Residential to C1 C Office District with Conditions in order to construct a general office, located at 3640 Colonial Avenue and a portion of 3612 Parkwood Drive, Cave Spring Magisterial District. Mr. Tim Beard presented staff report. Ms. Hooker inquired about the proffer #2 regarding rental activities. Mr. Beard stated the petitioner had informed him rental activity would be mostly wedding celebrations. Mr. Azar asked reason the petitioner is increasing parking at this time. Mr. Beard stated the petitioner is taking advantage of a unique opportunity to purchase property at the rear of lot. Mr. Azar asked about stormwater management. Mr. Beard stated the pond should be designed to adequately control stormwater runoff. He deferred both questions to the petitioner. Mr. Sam Lionberger, Lionberger Construction, spoke regarding the petition. He stated they intend to comply with all county regulations. He stated they do not want to exacerbate the stormwater problems on Colonial Avenue. He provided a brief history and site plan of the property. He stated the petitioner has an option to purchase 50 feet of property to the rear of the petitioner's parcel. He stated if they have more parking spaces they will not need to work out an arrangement with Dr. Bittel. He stated residents who attended the Community Meeting thought the request was reasonable. He stated the citizens did express drainage concerns on Colonial Avenue. He stated all parking will be on original parcel. He presented a rental agreement form to be completed by the renters. He stated all renters will be sponsored by a club member. Ms. Hooker stated she is more comfortable since reviewing the agreement. Mr. Thomason asked if the club would be acquiring an ABC license. Mr. Lionberger consulted with Ms. Phyllis Holton, Roanoke Council of Garden Clubs, who indicated an ABC license would not be acquired by the club. Mr. Lionberger stated each renter would address that issue with the ABC Board. Dr. David Bittel, DDS, expressed concern regarding stormwater runoff draining onto his adjoining property. He stated he is not against the project. He reported that the latest storm caused mud to spill onto his property. He suggested having the retention pond lead into a ditch. He stated he was required to provide a stormwater grate, a slow down lane, and maintain grass on an area to stop water runoff. Mr. Lionberger stated they did not anticipate having two hurricanes back to back. He stated they will take necessary provisions to make sure the project is satisfactory. Mr. McNeil made the motion to recommend approval to rezone 2.37 acres from C1 C to C1 C with amended conditions: 1) The subject property will be developed in substantial conformity with the "Proposed Plan" bearing revised date of ,January 14, 2004 and with the architectural rendering dated January 30, 2004 prepared by Rife & Wood Architects. 2) Use of the property will be limited to activities of or sponsored by the Roanoke Council of Garden Clubs, Inc. including offices, meetings and rental of the building. 3) Applicable Colonial Avenue Corridor Design Guidelines shall be in effect with the word "shall" replacing the word "should" as determined during the site plan review process. 4) The proposed building shall be limited to 6,000 square feet of gross floor area and 26 feet in height. 5) Exterior building materials shall be of brick and wood. 6) Total parking including rear and building -side dropoff shall not exceed seventy -seven (77) spaces and no parking shall be constructed in front of the building. 0 7) Monument -style signage at the entrance of the property shall not exceed 35 square feet. Total site signage shall not exceed 70 square feet. Temporary signage shall be limited to activities directly related to the Roanoke Council of Garden Clubs, Inc. AYES: Thomason, Hooker, Azar, McNeil, Jarrell NAYS: None ABSENT: None Mr. McNeil made the motion to recommend approval to rezone .28 acres from R1 to C1C with above conditions. AYES: Thomason, Hooker, Azar, McNeil, Jarrell NAYS: None ABSENT: None 3. The petition of Roanoke Cheerleading Academy to obtain a Special Use Permit to operate a commercial indoor sports and recreation facility, located at 5205 Starkey Road, Cave Spring Magisterial District. Mr. David Holladay presented the staff report. Mr. McNeil expressed concern regarding parking along Terminal Road. He inquired about prohibiting parking on this road. Ms. Scheid stated this issue can be addressed with the Roanoke County Police Department. Ms. Mandi St. John, Roanoke Cheerleading Academy, spoke regarding the petition. She provided a brief history and overview of the cheerleading organization. She stated the approval of this petition would provide the cheerleaders the state of the art facility they deserve. Mr. Azar asked if the facility would be used only for training. Ms. St. John stated competitions would not be held at this facility. She stated competitions are usually held at a local high school. Mr. David Wood, Copty & Company, stated this portion of Starkey Road is in transition. He stated the petitioner would require minimum parking. He stated most activity would be in the evenings and weekends. He stated the proposed use would be an appropriate transitional fit for this site. Ms. Kristi Doolan, 3875 Vauxhall Road, stated she represented the parents of the cheerleading students. She spoke in favor of the petition. Mr. Lewis Jamison and Ms. Laurie Hartwell, owners of the property, spoke in favor of the petition. Mr. Jamison stated although they agree the entrance should be moved for safety reasons, they do not want to vacate 5 the Terminal Road entrance since this would restrict the property. Ms. Hartwell spoke in favor of the program. Mr. McNeil asked if the Starkey Road entrance is a valid entrance. Mr. Holladay stated he is unsure if it is a valid entrance. Mr. McNeil asked if the Starkey Road entrance would be grandfathered. Mr. Holladay stated VDOT will allow use of an entrance provided no changes are made to that entrance. Ms. Scheid noted the eastern most entrance is the property entrance. She noted the property owners have indicated they do not want to close the entrance on Terminal Road. Mr. Azar stated he is not in favor of proffer #2. He stated VDOT should make decisions about the entrances. Mr. Holladay stated the Planning Commission could place limits on the patrons' entering the property but it would be difficult to enforce. Ms. Hooker suggested eliminating proffer #2. Mr. McNeil then made the motion to recommend approval of the rezoning with the following condition: 1) The facility shall be used for training purposes only. AYES: Thomason, Hooker, Azar, McNeil, Jarrell NAYS: None ABSENT: None Citizens Comments There were no citizen comments. Final Orders The petition of Pinkerton Properties, LLC to rezone 6.15 acres from R1 Low Density Residential District to R3 Medium Density Multi Family District in order to construct townhouses, located at the northerly end of Byron Road, Catawba Magisterial District was approved by the Board of Supervisors at the Public Hearing on September 28, 2004. There being no additional business, the meeting was adjourned at 7:58 p.m. Respectfully Subm'"ed, Approved: Secretary, Roanoke County Planning Commission C ROANOKE COUNTY PLANNING COMMISSION WORK SESSION MINUTES — OCTOBER '19, 2004 Present: Mr. Al Thomason Ms. Martha Hooker Mr. Rodney McNeil Mr. Arnold Covey Ms. Janet Scheid Mr. David Holladay Mr. Chris Lowe Mr. Tim Beard Ms. Susan Carter, Recording Secretary Absent: Mr. Steve Azar Mr. Gary Jarrell Guests: Mr. George Simpson, Assistant Director, Community Development Mr. Joey Stump, Manager, Fire and Rescue Mr. Tim Thornton, The Roanoke Times Mr. Bob Flynn Ms. Melody Williams Mr. Al Cooper Ms. Helen Sublette Ms. Annie Krochalis WORK SESSION: Session opened at 4:02 p.m. by Mr. Thomason. Approval of Agenda Ms. Hooker moved to approve the amended agenda. Motion passed 3 -0. Discussion of Land Use Maps Mr. Holladay presented maps and map guide. He explained land use designations for each area of the county. Ms. Scheid explained density allowed by zoning. Both Mr. Holladay and Ms. Scheid answered specific questions from the Planning Commission regarding each area. Discussion of Disaster Mitigation Plan Mr. George Simpson provided an overview of the plan. He stated the plan is required in order to continue to receive assistance if a disaster occurs. Mr. Joey Stump stated the plan is required in order to receive disaster funds. He stated the plan addresses all hazards. Mr. Simpson stated this plan covers flooding, wildfires, earthquakes, along with other natural disasters. He stated the most pertinent sections to read would be the Executive summary and pages 187195. He noted 16 houses in Roanoke County have been purchased that were in flood areas. He stated grant money has been used to establish a dedicated drainage maintenance team. He explained the procedure which will be necessary in order to acquire approval and adoption of the plan. Mr. McNeil, Ms. Hooker, and Mr. Thomason unanimously recommended endorsement of the Disaster Mitigation Plan. Discussion of the Comprehensive Plan — Growth Management Ms. Scheid reviewed the Growth Management section. Ms. Hooker congratulated staff on a job well done. She expressed some anxiety regarding the private road issue on page 7 — number 6, although she feels this is the correct direction to take at this time. Mr. Thomason stated it is important to have a specific definition regarding steep slopes as mentioned on page 3 — number 6. Mr. McNeil stated the steep slope issue can be addressed when the ordinance is revised. He questioned density growth on page 3 — number 4. Ms. Scheid explained the purpose is not to stop growth but instead manage growth. She stated the goal is to build where infrastructure already exists. Ms. Scheid said that if the County goal is to limit growth in rural areas then we will see an increase in urban and suburban areas. Mr. McNeil noted it will place more pressure on existing infrastructure if density is increased. He stated it could create clutter in urban areas. Mr. McNeil inquired about the cluster development. Ms. Scheid stated some revisions are needed in the cluster ordinance to make these developments easier to design. Ms. Hooker asked about the timeframe ordinance revisions will begin. Ms. Scheid stated 14 -15 ordinance revisions and new ordinances need to be developed in order to implement the Comp Plan. She requested the Planning Commission prioritize the changes needed. Ms. Scheid presented a summary of the October 13, 2004 Open House Public Comments to the Planning Commission. She stated changes will be included where appropriate. She stated most suggestions do not require revision of the text. Comments Ms. Scheid noted Land Use maps can now be purchased by the public at a cost of $8.00 per map. She stated these maps will also be made available on -line. She noted a BOS Worksession will be held on November 1 st to discuss steep slopes, ridgetops, and clear - cutting provisions of the Comp Plan. She stated the Planning Commission has been invited to attend. Ms. Helen Sublette expressed concern regarding protecting the rural areas while harming the established urban and suburban neighborhoods. She expressed concern regarding stormwater runoff from development. She stated many residents have invested a great deal in the area and need to be considered regarding development planning. Ms. Melody Williams discussed semantics of the document. She stated some wording in the document is contradictory. She made recommendations for changes. Mr. Bob Flynn provided several suggestions regarding Growth Management revisions on roads, steep slopes, sprawl, and public services. He inquired about page 3 - paragraph 5 regarding roads. Ms. Scheid provided an explanation regarding private and public road differences. He stated page 6 - number 2 could be adding to sprawl in the rural areas. Ms. Scheid explained maps showing current water and sewer availability which would be designated as future growth areas. Mr. Flynn expressed concern about Rural Village designations addressed on page 8 — number 9. 2 Ms. Annie Krochalis suggested a section on cash proffers be added. She expressed concern regarding sprawl in agricultural zoning and rural roads. She requested citizens be included in cluster development discussions with the Roanoke Regional Home Builders Association. She invited the PC and staff to attend the Bent Mountain Civic League meeting on October 28` Adiournment The meeting was adjourned at 5:39 p.m. Respectfully Submitted, Approved: C). S Secretary, Roanoke County Planning Commission