HomeMy WebLinkAbout5/6/2014 - MinutesCommissioners Present:
Ms. Martha Hooker
Mr. Rick James
Mr. Gary Jarrell
Mr. Gene Marrano (work session only)
Mr. Jim Woltz
Staff Present:
Mr. Philip Thompson
Mr. Ruth Ellen Kuhnel, County Attorney
Mr. David Holladay (work session only)
Mr. John Murphy (work session only)
Ms. Tammi Wood (work session only)
Ms. Becky James (work session only)
Ms. Tara Pattisali
Ms. Mary Zirkle
Ms. Susan McCoy, Recording Secretary
Call to Order
Ms. Hooker called the meeting to order at 4:00 p.m.
Approval of Agenda
Mr. Jarrell made a motion to approve the agenda, which passed 5 -0.
Approval of Minutes
Mr. James made a motion to approve the minutes of April 1, 2014, as amended, which
passed 4 -0 -1, with Mr. Woltz abstaining. Mr. Marrano made a motion to approve the
minutes of April 15, 2014, which passed 5 -0.
_Consent Agenda
There are no public hearings scheduled for June 3, 2014.
Discussion of Corporate Property Services, Inc.
Mr. Thompson and Ms. Pattisall provided a brief update on the petition, including
correspondence from VDOT regarding the revised traffic study. Mr. Thompson and the
Commissioners discussed the revisions, including pavement markings, signage, and
synchronization of traffic lights.
Discussion of Comprehensive Plan
Mr. Thompson provided a PowerPoint presentation, including a brief history of the Plan.
He stated the Plan provides a blueprint for future growth and development of the County,
direction and guidance for decision makers, and the State requires the Plan be reviewed
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ROANOKE COUNTY PLANNING COMMISSION MINUTES MAY 6, 2014
every five years. He provided a timeline for the development of the 1985 Plan, including
development framework guide, future land use guide, resource protection guide, and land
use management guide. He reviewed the development of the 1998 Plan which included
community plan, citizen participation, and a demographic and economic profile of the
county. He stated studies previously approved were incorporated into the Plan including
Route 419 Frontage Development Plan, Roanoke River Corridor Study, Conceptual
Greenway Plan, and Roanoke Valley Regional Stormwater Management Plan.
Mr. Thompson stated the County is comprised of eleven planning areas with boundaries
which are a combination of geographical features, roads, communities, and U.S. Census
Bureau divisions. He discussed updates to the 2005 Plan, including economic
development, growth management and capital facilities planning, stormwater
management, public utilities, and transportation. He discussed Community, Corridor and
Area Plans which have been adopted by the Board of Supervisors as part of the
Comprehensive. Plan, including Route 220 Corridor Study, Mount Pleasant Community
Plan, Hollins Area Plan, Route 221 Area Plan, Vinton Area Corridors Plan and Glenvar,
Community Plan. He and the Commissioners discussed the vision statements including
community facilities, land use, and resource preservation.
Mr. Thompson and the Commissioners discussed plans for the Comprehensive Plan
update including creating a condensed pamphlet discussing the issues and opportunities
of each planning area in order to make it easier for the public. They discussed the timeline
of the review of the current plan, including receiving input from citizens.
Citizen Comments
There were none.
Commissioners' and Staff Comments
The Commissioners agreed making the Comprehensive Plan easier to use should be a
primary focus during the process. Mr. Thompson and the Commissioners discussed the
importance of citizen participation from all age groups including students.
Mr. Thompson, Mr. Holladay, and the Commissioners discussed entrance requirements
and access management issues for commercial properties.
Ms. Hooker adjourned the meeting for dinner at 5:12 p.m.
EVENING SESSION
Ms. Hooker called the Public Hearing to order at 7:00 p.m. Mr. James gave the invocation
and led the pledge of allegiance.
Ms. Hooker stated the public comment section of the Planning Commission Public
Hearing regarding Corporate Property Services, Inc. was held and closed on April 1,
2014. She noted the Board of Supervisors Public Hearing regarding this petition will be
held on May 27, 2014.
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ROANOKE COUNTY PLANNING COMMISSION MINUTES
MAY 6, 2014
The petition of Airport Road Holdings II, LLC to amend the proffered conditions
including the Masterplan in a R -4C, High Density Multi - Family Residential
Development District with conditions for the Suncrest Community, a residential
development with a maximum of 115 dwelling units, located on approximately
6.656 acres near 6044 Peters Creeks Road, Hollins Magisterial District. The
amended proffers and Masterplan would replace 36 townhomes with 36 multi-
family dwelling units (apartments) which would result in all the residential units
being multi - family dwelling units (apartments). Ms. Zirkle presented the staff
report including a brief history of the petition and proposed amended proffered
conditions. Ms. Zirkle and the Commissioners discussed traffic concerns,
buffering standards, setback requirements, and density issues.
Mr. Fralin, Airport Holdings II, LLC, stated the proposed amendment will provide
more greenspace and traffic impacts will be decreased.
Ms. Hooker opened the public hearing for public comment.
With no citizens requesting to speak, Ms. Hooker closed the public hearing.
Mr. Jarrell made a motion to recommend approval of the request with the
following amended proffered conditions:
1. The developer hereby proffers substantial conformance with the "Suncrest
Masterplan ", prepared by Balzer and Associates, Inc. dated 311712014.
2. The developer proffers a maximum of 115 residential units for the R -4 portion
of the subject property.
3. There will be no vehicular access from Vivian Avenue to the subject parcel.
4. Signage for the Suncrest community will be provided by a monument style sign
not to exceed 8' in height and 15' in width and be in compliance with Section
30 -93 Signs of the Roanoke County Zoning Ordinance.
5. Site and parking lot lighting shall be provided utilizing residential post top
mounted fixtures.
6. A 15' buffer yard shall be provided along the eastern property line and a portion
of the northern property line as indicated in Section 30 -92 -6 of the Roanoke
County Zoning Ordinance.
7. The community walking trail shall be a minimum of 5' in width and be
constructed of asphalt, concrete, or a crushed stone material to be completed
with each residential phase of construction.
8. The developer hereby proffers substantial conformance with the "Suncrest
Multifamily Residential Development Front Elevation ", prepared by Balzer and
Associates, Inc. dated 411512014.
9. The only construction entrance for this development shall be from Peters Creek
Road.
Mr. James disclosed that his firm has a contract with the petitioner but this
request is not a conflict of interest.
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ROANOKE COUNTY PLANNING COMMISSION MINUTES
MAY 6, 2094
Mr. Thompson called the roll and the motion passed (4 -0) with the following vote:
AYES:
Hooker, James, Jarrell, Woltz
NAYES:
None
ABSENT:
Marrano
Unfinished Business
1. The petition of Corporate Properties Services, Inc. to obtain a special use permit
for a restaurant, drive -in or fast food in a C -1, Low Intensity Commercial, District,
on approximately 1.3825 acres located at 3814 Challenger Avenue, Hollins
Magisterial District. (Postponed Action at April 1, 2014 Meeting)
Ms. Pattisall provided a brief overview of the petitioner's proposed revisions and
VDOT's report.
Mr. Jarrell inquired traffic impacts with proposed dumpster location and refuse
collection. Mr. Brian Blevins, VDOT, discussed traffic flow when trash trucks are
operating on the site. Mr. James inquired about installation of additional signage
on West Ruritan Road. Mr. Blevins stated VDOT is amiable to the petitioner
installing signage to watch for turning vehicles and not to block the intersection.
Mr. James noted the right turn lane from West Ruritan Road onto Challenger
Avenue will improve traffic flow. He inquired about signal synchronization. Mr.
Blevins discussed this issue, noting VDOT has spoken with Roanoke City about
future synchronization of the signals.
Mr. Jarrell inquired about dumpster location on the concept plan. Mr. Gary
Rouse, GBC Design, Inc., discussed the concept plan, noting Chick -fil -A would
designate the time dumpsters would be emptied. Mr. Jarrell suggested that a
condition be added allowing trash collection only between the between 7:00 a.m.
and 7:00 p.m. Mr. James suggested modification of the dumpster pad to improve
aesthetics. Mr. Rouse discussed this issue, noting the proposed location allows
employees to see the dumpster from the drive -thru to insure the gates around the
dumpster are closed to prevent gates from blocking restaurant traffic. Mr. Woltz
inquired about screening around dumpsters. Mr. Rouse stated screening will be
of the same materials as the proposed building.
Ms. Hooker stated VDOT had submitted a written report which will be forwarded
to the Board of Supervisors. She stated citizens may comment on the petition at
the May 27, 2014 Board of Supervisors Public Hearing.
Mr. Jarrell made a motion to recommend approval of the request with the
following amended proffered conditions:
The site shall be developed in substantial conformance to the
site plan prepared by GBC Design, Inc. dated 02/04/14 subject
to any revisions required during site plan review.
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ROANOKE COUNTY PLANNING COMMISSION MINUTES
MAY 6, 2014
2. The site shall be developed in substantial conformance to the
architectural renderings titled "Challenger Avenue FSU-
Roanoke, VA Store #03375" subject to any revisions required
during site plan review and building plan review.
3. The dumpster shall only be serviced during the hours of 7:00 a.m. and 7:00
p.m.
Mr. Thompson called the roll and the motion passed (4 -0) with the following vote:
AYES:
Hooker, James, Jarrell, Woltz
NAYES:
None
ABSENT:
Marrano
Final Orders
1. The petition of State Central Bank to amend the proffered conditions and Planning
and Design documents for Loblolly Mill by amending the sections dealing with trails
and lighting. The Loblolly Mill Planned Residential Development is located on
Sterling Road and is approximately 104.4 acres in size, Vinton Magisterial District
was approved by the Board of Supervisors at a Public Hearing on April 22, 2014.
2. The petition of McDonald's USA, LLC to obtain a special use permit for a
restaurant, drive -in or fast food in the CVOD, Clearbrook Village Overlay District,
on approximately 1.0 acre located at 5347 Franklin Road, Cave Spring
Magisterial District was approved by the Board of Supervisors at a Public
Hearing on April 22, 2014.
3. The petition of Richard and Nancy Koplow to obtain a special use permit to
operate a bed and breakfast in a R -1, Low Density Residential, District, on
approximately 2.35 acres located at 864 Dexter Road, Hollins Magisterial District
was approved by the Board of Supervisors at a Public Hearing on April 22, 2014.
Citizen Comments
Mr. Max Byers, 2402 Coachman Circle, stated he was appalled by the process since he
did not know the citizen comment portion of the public hearing had been closed. He
stated the application was not complete at the public hearing. He stated the revisions are
not significant changes. He stated the citizens did not have VDOT's latest comments
prior to the meeting.
Ms. Hooker stated the Commission closed the Public Hearing at the last meeting and was
listed on the May 6, 2014 Planning Commission Agenda under Unfinished Business.
Mr. Chris Craft, 1501 East Gate Road, Vice - president of Wildwood Civic League, stated
they are in favor of the petition. He stated the development will bring jobs and revenue
to the area.
Mr. Ron Roop, 1431 West Ruritan Road, discussed safety concerns regarding the
entrance and exit on West Ruritan Road. He stated the sight distance shortage cannot
be mitigated by hash marks and signage.
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ROANOKE COUNTY PLANNING COMMISSION MINUTES
MAY 6, 2014
Ms. Maggie Angell, 2068 Wesvan Drive, stated a written response from VDOT should be
required. She stated she is not anti- business but hoped other locations on Route 460
near Bonsack could be used for development since proposed site is near the gateway to
area.
Commissioners' and Staff Comments
The Commissioners stated they had reviewed and discussed this petition including
VDOT's analysis with reports and other supplemental information in order to insure safe
access.
Mr. Thompson stated no applications have been received for June 3, 2014 Planning
Commission Public Hearing. Ms. Hooker made a motion to cancel the June 3, 2014
Planning Commission meeting, which passed 4 -0.
With no further business or comments, Ms. Hooker adjourned the meeting at 7:42 p.m.
Respectfully Submitted:
Susan McCoy
Recording Secretary, Roanoke County Planning Commission
- r Z " �' J
flip T mpson
Secretary, Roanoke County Planning Commission
Martha Hooker, Chairman, Roanoke County Planning Commission
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