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HomeMy WebLinkAbout7/15/2014 - Packet (5)County of Roanoke PLANNING COMMISSION PUBLIC HEARING MINUTES MAY 6,2014 CommissionersPresent: Ms. Martha Hooker Mr. Rick James Mr. Gary Jarrell Mr. Gene Marrano(work session only) Mr. Jim Woltz Staff Present: Mr. Philip Thompson Mr.Ruth Ellen Kuhnel, County Attorney Mr. David Holladay (work session only) Mr. John Murphy (work session only) Ms. Tammi Wood (work session only) Ms. Becky James (work session only) Ms. Tara Pattisall Ms. Mary Zirkle Ms. Susan McCoy, Recording Secretary Call to Order Ms. Hookercalled the meetingto order at 4:00p.m. Approval of Agenda Mr.Jarrellmade a motion to approve the agenda, which passed 5-0. Approval of Minutes Mr.Jamesmade a motion to approve the minutes ofApril 1, 2014,as amended, which passed 4-0-1, with Mr. Woltz abstaining. Mr. Marrano made a motion to approve the minutes of April 15, 2014, which passed 5-0. Consent Agenda There are no public hearings scheduled for June 3, 2014. Discussion of Corporate Property Services, Inc. Mr. Thompson and Ms. Pattisall provided a brief update on the petition, including correspondence from VDOT regarding the revised traffic study. Mr. Thompson and the Commissioners discussed the revisions, including pavement markings, signage, and synchronization of traffic lights. Discussion of Comprehensive Plan Mr. Thompson provided a PowerPoint presentation, including a brief history of the Plan. He stated the Plan provides a blueprint for future growth and development of the County, direction and guidance for decision makers, and the State requires the Plan be reviewed Page 1of 6 ROANOKE COUNTY PLANNING COMMISSION MINUTES MAY 6,2014 every five years. He provided a timeline for the development of the 1985Plan, including development framework guide, future land use guide, resource protection guide, and land use management guide. He reviewed the development of the 1998 Plan which included community plan, citizen participation, and ademographic and economic profile of the county. He stated studies previously approved were incorporated into the Plan including Route 419 Frontage Development Plan, Roanoke River Corridor Study, Conceptual Greenway Plan, and Roanoke Valley Regional Stormwater Management Plan. Mr. Thompson stated the County is comprised of eleven planning areas with boundaries which are a combination of geographical features, roads, communities, and U.S. Census Bureau divisions. He discussed updates to the 2005 Plan,including economic development, growth management and capital facilities planning, stormwater management, public utilities, and transportation. He discussed Community, Corridor and Area Plans which have been adopted by the Board of Supervisors as part of the Comprehensive Plan,including Route 220 Corridor Study, Mount Pleasant Community Plan, Hollins Area Plan, Route 221 Area Plan, Vinton Area Corridors Plan andGlenvar, Community Plan. He and the Commissioners discussed the vision statements including community facilities, land use, and resource preservation. Mr. Thompson and the Commissioners discussedplansfor the Comprehensive Plan update includingcreatinga condensed pamphlet discussing the issues and opportunities of each planning areain order to make it easierfor the public.They discussed the timeline of the review of the current plan, including receiving input from citizens. Citizen Comments There were none. Commissioners’ and Staff Comments The Commissioners agreed making the Comprehensive Plan easier to use should be a primary focus during the process. Mr. Thompson and the Commissioners discussed the importance of citizen participation from all age groups including students. Mr. Thompson, Mr. Holladay, and the Commissioners discussed entrance requirements and access management issues for commercial properties. Ms. Hooker adjourned the meeting for dinnerat5:12p.m. EVENING SESSION Ms.Hooker called the Public Hearing to order at7:00p.m. Mr. Jamesgave the invocation and led the pledge of allegiance. Ms. Hooker stated the public comment section of the Planning Commission Public Hearing regarding Corporate Property Services, Inc. was held and closed on April 1, 2014. She notedthe Board of Supervisors Public Hearing regarding this petition will be heldonMay 27, 2014. Page 2of 6 ROANOKE COUNTY PLANNING COMMISSION MINUTES MAY 6,2014 1.Thepetition of Airport Road Holdings II, LLC to amend the proffered conditions including the Masterplan in aR-4C, High Density Multi-Family Residential Development District with conditions for the Suncrest Community, a residential development with a maximum of 115 dwelling units, located on approximately 6.656 acres near 6044 Peters Creeks Road, Hollins Magisterial District. The amended proffers and Masterplan would replace 36 townhomes with 36 multi- family dwelling units (apartments) which would result in all the residential units being multi-family dwelling units (apartments). Ms. Zirkle presented the staff report including a brief history of the petitionandproposed amended proffered conditions.Ms. Zirkle and the Commissioners discussed traffic concerns, buffering standards,setback requirements, and densityissues. Mr. Fralin, Airport HoldingsII, LLC, stated the proposed amendment will provide more greenspace and trafficimpactswill bedecreased. Ms.Hookeropened the public hearing for public comment. With nocitizens requesting to speak, Ms.Hookerclosed the public hearing. Mr.Jarrellmade a motion to recommend approval of the request with the following amended proffered conditions: 1.The developer hereby proffers substantial conformance with the "Suncrest Masterplan", prepared by Balzer and Associates, Inc. dated 3/17/2014. 2.The developer proffers a maximum of 115 residential units for the R-4 portion of the subject property. 3.There will be no vehicular access from Vivian Avenue to the subject parcel. 4.Signage for the Suncrest community will be provided by a monument style sign not to exceed 8' in height and 15' in width and be in compliance with Section 30-93 Signs of the Roanoke County Zoning Ordinance. 5.Site and parking lot lighting shall be provided utilizing residential post top mounted fixtures. 6.A 15' buffer yard shall be provided along the eastern property line and a portion of the northern property line as indicated in Section 30-92-6 of the Roanoke County Zoning Ordinance. 7.The community walking trail shall be a minimum of 5' in width and be constructed of asphalt, concrete, or a crushed stone material to be completed with each residential phase of construction. 8.The developer hereby proffers substantial conformance with the "Suncrest Multifamily Residential Development Front Elevation", prepared by Balzerand Associates, Inc. dated 4/15/2014. 9.The only construction entrance for this development shall be from Peters Creek Road. Mr. James disclosedthat his firm has a contract with the petitioner but this request is not a conflict of interest. Page 3of 6 ROANOKE COUNTY PLANNING COMMISSION MINUTES MAY 6,2014 Mr. Thompsoncalled the roll and the motion passed (4-0) with the following vote: AYES:Hooker, James, Jarrell, Woltz NAYES:None ABSENT:Marrano Unfinished Business 1. The petition of Corporate Properties Services, Inc. to obtain a special use permit for a restaurant, drive-in or fast food in a C-1, Low Intensity Commercial, District, on approximately 1.3825 acres located at 3814 Challenger Avenue, Hollins (Postponed Action at April 1, 2014 Meeting) Magisterial District. Ms. Pattisall provided a brief overview of the petitioner’s proposed revisionsand VDOT’s report. Mr. Jarrell inquired traffic impacts with proposed dumpster location and refuse collection. Mr. Brian Blevins, VDOT, discussed traffic flow when trash trucks are operating on the site. Mr. James inquired about installation of additional signage on West Ruritan Road. Mr. Blevins stated VDOT is amiable tothe petitioner installing signage to watch for turning vehicles and not to block the intersection. Mr. James noted the right turn lane from West Ruritan Road onto Challenger Avenue will improve traffic flow. He inquired about signal synchronization. Mr. Blevins discussed this issue, noting VDOT has spoken with Roanoke City about future synchronization of the signals. Mr. Jarrell inquired about dumpster locationon the concept plan. Mr. Gary Rouse, GBC Design, Inc.,discussed the concept plan, noting Chick-fil-A would designate the time dumpsters would be emptied. Mr. Jarrell suggested that a condition be added allowing trash collection only between the between 7:00a.m. and 7:00 p.m. Mr. James suggested modification of the dumpster pad to improve aesthetics. Mr. Rouse discussed this issue, noting the proposed location allows employees to see the dumpster from the drive-thru to insure the gates around the dumpster are closedto prevent gates from blocking restaurant traffic. Mr. Woltz inquired about screening around dumpsters. Mr. Rouse stated screening will be of the same materials as the proposed building. Ms. Hooker stated VDOT had submitted a written report which will be forwarded to the Board of Supervisors. She stated citizens maycomment on the petition at the May 27, 2014 Board of Supervisors Public Hearing. Mr. Jarrellmade a motion to recommend approval of the request with the following amended proffered conditions: 1. The site shall be developed in substantial conformance tothe site plan prepared by GBC Design, Inc. dated 02/04/14 subject to any revisions required during site plan review. Page 4of 6 ROANOKE COUNTY PLANNING COMMISSION MINUTES MAY 6,2014 2. The site shall be developed in substantial conformance to the architectural renderings titled “Challenger Avenue FSU- Roanoke, VA Store #03375” subject to any revisions required during site plan review and building plan review. 3. The dumpster shall only be serviced during the hours of 7:00 a.m. and 7:00 p.m. Mr. Thompsoncalled the roll and the motion passed (4-0) with the following vote: AYES:Hooker, James, Jarrell, Woltz NAYES:None ABSENT:Marrano Final Orders 1. The petition of State Central Bank to amend the proffered conditions and Planning and Design documents for Loblolly Mill by amending the sections dealing with trails and lighting. The Loblolly Mill Planned Residential Development is located on Sterling Road and is approximately 104.4 acres in size, Vinton Magisterial District wasapproved by the Board of Supervisors at a Public Hearing on April 22, 2014. 2.The petition of McDonald’s USA, LLC to obtain a special use permit for a restaurant, drive-in or fast food in the CVOD, Clearbrook Village Overlay District, on approximately 1.0 acre located at 5347 Franklin Road, Cave Spring Magisterial Districtwas approved by the Board of Supervisors at a Public Hearing on April 22, 2014. 3.The petition of Richard and Nancy Koplow to obtain a special use permit to operate a bed and breakfast in a R-1, Low Density Residential, District, on approximately 2.35 acres located at 864 Dexter Road, Hollins Magisterial District was approved by the Board of Supervisors at a Public Hearing on April 22, 2014. CitizenComments Mr. Max Byers, 2402 Coachman Circle, stated he was appalled by the process since he did not know the citizen comment portion of the public hearing had been closed. He stated the application was not complete at the public hearing. He stated the revisions are not significant changes. He stated the citizens did not have VDOT’s latest comments prior to the meeting. Ms. Hooker stated the Commission closed the Public Hearing at the last meeting and was listed on the May 6, 2014 Planning CommissionAgenda under Unfinished Business. Mr. Chris Craft, 1501 East Gate Road, Vice-president of Wildwood Civic League, stated they are in favor of the petition. He stated the development will bring jobs and revenue to the area. Mr. Ron Roop, 1431 West Ruritan Road, discussed safety concerns regarding the entrance and exit on West Ruritan Road. He stated the sight distance shortage cannot be mitigated by hash marks and signage. Page 5of 6 ROANOKE COUNTY PLANNING COMMISSION MINUTES MAY 6,2014 Ms. Maggie Angell, 2068 Wesvan Drive, stated a written response from VDOT should be required. She stated she is not anti-business but hoped other locations on Route 460 near Bonsack could be used for development since proposed site is near the gateway to area. Commissioners’ and Staff Comments The Commissioners stated they had reviewed and discussed this petition including VDOT’s analysis with reports and other supplemental information in order to insure safe access. Mr. Thompson stated no applications have been received for June 3, 2014 Planning Commission Public Hearing.Ms. Hooker made a motion to cancel the June 3, 2014 Planning Commission meeting, which passed 4-0. With no further business or comments, Ms.Hookeradjourned the meeting at7:42p.m. RespectfullySubmitted: ________________________________ Susan McCoy Recording Secretary, Roanoke County Planning Commission ________________________________ Philip Thompson Secretary, Roanoke County Planning Commission ________________________________ Martha Hooker, Chairman, Roanoke County Planning Commission Page 6of 6 County of Roanoke PLANNING COMMISSION WORK SESSION MINUTES MAY 20, 2014 CommissionersPresent: Ms. Martha Hooker Mr. Rick James Mr. Gary Jarrell Mr. Gene Marrano Commissioners Absent: Mr. Jim Woltz Staff Present: Mr.Philip Thompson,Secretary Ms. Ruth Ellen Kuhnel, Assistant County Attorney Ms. Melinda Cox, Economic Development Mr. David Holladay Ms. Megan Cronise Ms. Tammi Wood Ms. Susan McCoy, Recording Secretary Call to Order Ms.Hookercalled the meeting to order at6:02p.m. Approval of Agenda Mr.Jarrell made a motion to approve the agenda, which passed 4-0. Hollins UniversityFocus Groups Meetings Ms. Cronise and Ms. Cox presented a PowerPointpresentation regarding results of past and recent Focus Group meetingswith Hollins University students.Ms. Cronise discussedthe type of development the focus group would like to see, including grocery stores/drug stores, restaurants/coffee shops, and retails shops. She stated the students would also like to have access to aHollins shuttle in order to travel to other off-campus venues, including downtown Roanoke and area shopping centers. Ms. Cox stated the group would like a hometown-villagestyle business community. She stated student athletes would like healthy food establishments which would provide take-out at night after practices and events. She stated they also expressed interest in having a meeting place off-site, acraft store, and consignment shops. She stated the students also suggested having access to short-term car rentals. Ms. Cronise stated only10% of the students have vehicles on campus. Mr. Jarrell noted students are currently walking long distances to acquire groceries. Ms. Cox stated the students would like to have access to yoga and dance facilities. Mr. Marrano inquired about the installation of sidewalks. Ms. Cox discussed the need for sidewalks and crosswalks on Page 1of 3 ROANOKE COUNTY PLANNING COMMISSION MINUTES MAY 20, 2014 Williamson Road and Plantation Road. She statedthey plan to conduct another survey during the 2014 Fall Session. Residential Chicken Keeping Mr. Thompson and the Commissioners discussed amending the code section regarding the accessory use of residential chicken keeping. He stated thirteen permits have been granted to County citizens. He stated some citizens have inquired if more than six chickens could be allowed if the property is larger in size.Mr. Thompson and the Commissioners discussed developing a sliding scale based on lot size. They reviewed lot sizes within the residential zoning districts located in each magisterial district. Mr. Thompson discussed site development regulations within each zoning district, including minimum lot requirements, setback requirements, maximum height of structures, and maximum building and lot coverage. Mr. Thompson and the Commissioners discussed residential site visits to various homes which have residential chicken keeping. The consensus of the Commissioners was to visit various residences which have permitted chicken keeping. They discussed various types of chicken coops which are allowed. Mr. Thompson noted there is no limit to the number of chickens which can be kept in agricultural zoning districts. Design Guidelines, Design Handbook and Commercial Matching Grant Mr. Thompson discussed landscaping, including updating natural species list and coordinating parking and storm water management. He reviewed updating lighting standards, including possible height requirement, standard measurement (foot candles or lumens), CPTED (Crime Prevention Through Environmental Design) standards, dark sky standards, and Photometric Plan requirement. He discussed parking issues including simplifying categories of how parking is calculated, current regulations, and storm water management. Mr. Thompson discussed signage including how total signage is calculated, standards in various districts, setback requirements, off-premise directional signage, electronic signage, and temporary signs. Mr. Thompson and Ms. Wood, and the Commissioners discussed current regulations and enforcement of temporary signs. Mr. Jarrelland Mr. Marranoinquired about regulations regarding the removal of permanent signage when a business is no longer located at the site. Mr. Thompson and Ms. Kuhnel discussed this issue. Mr. Thompson discussed site access and building location, including VDOT standards, building setbacks, and pedestrian accommodations. He stated Ms. Cronise and Ms. Zirkle are working on architectural guidelines, including corridor review, conversion of residential structures, review of Visual Preference Survey, and commercial development preferences. Ms. Hooker inquired about the removal of signage. Mr. Thompson discussed this issue. Mr. James inquired about offering incentives for interparcel connectivity. Mr. Thompson discussed this issue. Comprehensive Plan Update Mr. Thompson reviewed the Comprehensive Plan revision process. He and the Commissioners discussed revising the Vision Statement which was developed in 1998. Page 2of 3 ROANOKE COUNTY PLANNING COMMISSION MINUTES MAY 20, 2014 Mr. Thompson stated the Commissionersand staff memberswill reviewthe current workplanand discuss the future direction of the County. Citizens’Comments There were none. Other Comments Mr. James inquired about the status of the Plantation Road improvements. Mr. Thompson, Ms. Cronise, and Ms. Kuhnel discussed this issue. Mr. Thompson stated the June 3, 2014 Planning Commission Meeting has been canceled. With no further business or comments, Ms.Hookeradjourned the meeting at 7:42p.m. Respectfully Submitted: ________________________________ Susan McCoy RecordingSecretary, Roanoke County Planning Commission ________________________________ Philip Thompson Secretary, Roanoke County Planning Commission Approved: ________________________________ Martha Hooker Chairman, Roanoke County Planning Commission Page 3of 3 DCD EPARTMENT OF OMMUNITY EVELOPMENT M EMORANDUM TO: Planning Commission FROM: Philip Thompson, AICP Deputy Director of Planning DATE: July 8, 2014 SUBJECT: Election of Vice-Chairman According to the Planning Commission’s Bylaws, the Commission members shall elect a vice chair from its membership \[at the first meeting in January of each year\], who shall preside in the absence of the chair.In January, 2014, the Commission elected Gary Jarrell as Vice Chairman. Commissioner Jarrell’s term expired on June 30, 2014, which creates a vacancy at the Vice Chairman. The election of a Vice Chairman has been meeting agenda. placed on the Commission’s July 15 th If you have any questions, please contact me by phone at (540) 772-2068 ext. 365 or by email at pthompson@roanokecountyva.gov.